HomeMy WebLinkAboutContract 51991-A2 CSC No.51991-A2
SECOND AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO.51991
This Second Amendment to Fort Worth City Secretary Contract No. 51991 ("Second
Amendment")is made between the City of Fort Worth("Fort Worth"), a municipal corporation
and Insight Global, LLC,a Delaware Limited Liability Company. ("Vendor").
WHEREAS,Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 51991 beginning March 4, 2019(the"Agreement");and
WHEREAS,on or about June 16,2020,the parties amended the Agreement via CSC No. 51991-
AI to amend Section 3,Compensation,of the Agreement;and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to adjust the terms of the agreement;and
NOW THEREFORE,known by all these present,Fort Worth and Vendor,acting herein by
the through their duly authorized representatives,agree to the following terms,which amend the
Agreement as follows:
1. The Agreement is hereby amended replacing Section 3,COMPENSATION,in its
entirety with the following:
Compensation This is a non-exclusive Agreement as stated by City M&C No.21-0084.
Services will be provided by Vendor based on the City's staffing needs and the
availability of qualified Vendor resources.No specific contract amount in guaranteed.
The maximum amount to be paid to the Vendor for all services performed hereunder
shall not exceed$2,100,000.00. Invoices will be paid by the City based solely on the
hourly rates as set forth in Exhibit`B", Professional Staffing Hourly Rates and Right
to Hire/Placement Costs.All compensation is inclusive all work orders and expenses.
The City shall pay Vendor per terms of individual executed work orders in accordance
with the provisions of this Agreement and Exhibit `B," which is attached hereto and
incorporated for all purposes herein. Each work order shall set forth the name of the
Vendor personnel to provide the services, the specific project to which the personnel
will be assigned,the specific service to be provided by the personnel,the start and end
date of the work to be performed,the hourly rate or salary of the personnel; and the
other regulations as agreed to by the parties that may apply to the specific personnel.
In no event shall the City be liable for any overtime rates or overtime pay for Vendor
personnel, regardless of the number of hours worked by Vendor personnel. Vendor
shall be solely responsible for any required overtime pay for its personnel.
Vendor shall not perform any additional services for the City not specific by this
Agreement unless the City requests and approves in writing the additional costs for
such services. The City shall not be liable for any additional expenses of Consultant
co n,,+.—.,,,�, t 117,,,.h r;,..c—e—I I-,,..... Is ri [Inn I OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
no specified by this Agreement unless the City first approves such expenses in
writing,
2. All other terms,provisions,conditions,covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
CannnA A rna++imanr�.•17.,.y'17J„rl1•!'ir..C.•.+.nr•.r.,!'.v,rr,rr Al,. C I011i T]nna'1 r.f Q
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
Valone washinaf'on of this contract,including ensuring all performance
By: Valerie Washington(Mars' 02112:35 CST) and reporting requirements.
Name: Valerie Washington
Title: Assistant City Manager /��'�'•�'y` �,'
Date. Mar5,2021 By; Cynthi yree(Mar3,202109:13C5T)
Name: Cynthia Tyree
Approval Recommended: Title: Sr.I'I'Solutions Manager
/�mac-,_ ___-
By: Approved as to Form and Legality:
Name:Kevin Gunn
Title: IT Solutionsllirector 7$ Sa`neLtr4
By: A Strong(Mar ,202109:33 CST)
aAF°FOR. Attest: Name: John B.Strong
p� °00 dd Title: Assistant City Attorney
0
091 o=d 13 Contract Authorization:
P ° °0 dd y� M&C: 21-0084
ar TEX pSbpa Name:Mary Kayser Approval Date:02/022021
��
nunx Title: City Secretary
1295 Form:2020-681537
VENDOR:
Insight Global,LLC
By:
Name: h ad
Title: ccount Manager
Date: Z
C.—A AmanA—i.n T.,. III,—h! ;H,Canrn.n..,f'n t—f Aln G1floI OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Bv:
2/12/2021 M&C Review
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTII
DATE: 2/2/2021 REFERENCE **M&C 21- LOG NAME: 13P STAFF AUGMENTATION ITS AND
NO.: 0084 WATER ADK
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT. (ALL)Authorize the Execution of Agreements with SRB Systems Inc., Luna Data
Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions, Inc.,
and Apex Systems, LLC for Staff Augmentation Services in the Annual Amount of
$2,550,000.00 Using Various Cooperatives and Ratify Expenditures in the Amount of
$100,000.00 for the Information Technology Solutions and Water Departments
RECOMMENDATION:
It is recommended that the City Council authorize the execution of agreements with SRB Systems
Inc., Luna Data Solutions, Inc., Insight Global LLC, TEKsystems, Inc., GTS Technology Solutions,
Inc., and Apex Systems, LLC for staff augmentation services in the annual amount of$2,550,000.00
using various cooperatives and ratify expenditures in the amount of$100,000.00 for the Information
Technology Solutions and Water Departments.
DISCUSSION:
On November 1, 2016, City Council approved Mayor and Council Communication (M&C) C-27983,
authorizing the execution of Professional Service Agreements (Agreements)with staff augmentation
vendors in the annual amount of$2,100,000.00. M&Cs C-28636 and C-28999 were subsequently
executed to add additional vendors, increasing the opportunity of receiving competitive pricing. The
annual spending authority was increased by$300,000.00 in June of 2020 via M&C 20-0410 for a total
annual amount of$2,400,000.00 to support the implementation of the Water Department's MyH2O
initiative.
The purpose of these Agreements is to add staff augmentation vendors for the Information Technology
Solutions (ITS) and Water Departments to have Agreements in place to assist in the development and
implementation of technology projects and to use as temporary backfills for staffing vacancies. When
augmentation services are needed, individual recruitments are sent to each vendor to ensure that the
City receives competitive pricing and qualified candidates.
Upon approval of this M&C, the funds will be distributed between the ITS and Water Departments as
follows:
Information Technology Solutions $2,100,000.00
Water $450,000.00
The previously utilized DIR cooperative contracts have expired and the vendors have been awarded
new contracts. This action seeks to replace the existing M&Cs to allow for continued services. The
following cooperative contracts will be utilized for the respective vendors:
Vendor Contract No. Contract Expiration
Insight Global GS-35F-0247Y March 19, 2022
SRB Systems, Inc. DIR-CPO-4589 August 31, 2024
Luna Data Solutions, Inc. DIR-CPO-4582 August 31, 2024
TEKSystems, Inc. DIR-CPO-4638 August 31, 2024
GTS Technology Solutions, Inc. DIR-CPO-4526 August 31, 2024
Apex Systems, LLC DIR-CPO-4521 August 31, 2024
apps.cfwnet.org/council_packet/mc_review.asp?I D=28636&councildate=2/2/2021 1/3
2/12/2021 M&C Review
It is requested that City Council ratify expenditures in the amount of$100,000.00. In anticipation of a
new M&C, ITS staff executed a contract with TekSystems, Inc. in the amount of$100,000.00. A
contractor, engaged through TekSystems under their previous DIR cooperative contract, has been
assigned to high priority tasks for the Human Capital Management(HCM) system payroll task
initiative. To ensure that the progress of the project was not impacted, the contract was executed to
allow for continued services.
In order for these Agreements to align with the City's fiscal year, adoption of this Mayor and Council
Communication (M&C)technically authorizes (i) a series of Purchase Agreements, each of which will
align to the terms of the respective cooperative contract to ensure legal authority exists for the
contract, and (ii) an annual spend amount, future years of which would be subject to City Council
appropriation.
In the event that a cooperative contract is not renewed, staff would cease purchasing at the end of
the last Purchase Agreement coinciding with the valid cooperative contract. If the City Council were to
not appropriate funds for a future year, staff would stop making purchases when the last appropriation
expires, regardless of whether the then-current Purchase Agreement has expired. The City initially
use these cooperative contracts to make purchases authorized by this M&C. The cooperative
contracts expire on various dates. If a cooperative contract is extended, this M&C authorizes the City
to purchase similar services under the extended contracts. If a cooperative contract is not extended,
but a new cooperative contract is executed with the respective vendor with substantially similar terms
as the previous cooperative contract, this M&C authorizes the City to purchase the services under the
new cooperative contract.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under
a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. The contract was competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
M/WBE - An MBE/SBE goal is not assigned when purchasing from an approved purchasing
cooperative or public entity.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, the initial term of these Agreements shall
commence upon final execution of the Professional Services Agreements and expire in accordance
with the terms and conditions of the respective cooperative agreement. The Agreements may be
renewed up to five (5) additional one-year terms.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budgets,
as previously appropriated, in the participating departments' Operating Funds to support the approval
of the above recommendations and execution of the contracts. Prior to any expenditure being
incurred, the participating departments have the responsibility to validate the availability of funds.
BQN\\
TO
Fund I Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM _
Fund Department Account Project Program Activity Budget Reference# Amount
ID I ID Year (Chartfield 2)
Submitted for City Manager's Office by_ Jay Chapa (5804)
Valerie Washington (6192)
apps.cfwnet.org/councii—packet/mc_review.asp?ID=28636&counciidate=2/2/2021 2/3
2/12/2021 M&C Review
Originating
inatin9 Department artment Head: Kevin Gunn (2015)
— — Reginald Zeno (8517)
Additional Information Contact: Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
apps.cfwnet.org/council_packet/mc_review.asp?ID=28636&councildate=2/2/2021 3/3