HomeMy WebLinkAboutContract 54263-AD4CSC No. 54263-AD4
FORT WORTH SPINKS AIRPORT
MASTER PROFESSIONAL SERVICES AGREEMENT
ADDENDUM NO. 4
This Addendum No. 04 - Scope of Work (SOW) is made as of M a r 15� 2�21
,
under the terms and conditions established in the MASTER PROFESSIONAL SERVICES
AGREEMENT between the City of Fort Worth ("City") and Garver, LLC. ("Engineer"), the
same being Fort Worth City Secretary Contract (CSC) No. 54263 (the "Master
Agreement" or"MSA").
This Scope of Work is made for the following purposes, consistent with the services
defined in the Master Agreement: design services for improvements to the existing
perimeter fence at Fort Worth Spinks Airport. In particular, Engineer shall perForm those
functions identified below in the Scope of Services, as such services are more fully
detailed in the MSA.
Section I. Scope of Services
1.1 General
Generally, the scope of services will include design services for improvements to the
existing perimeter fence at Fort Worth Spinks Airport. Improvements will consist primarily
of the installation of a new perimeter fence along the Northwest property line.
Assumptions:
The construction phase in which the Construction Administration Service and On-Site
Resident Project Representative Services will be performed will occur at the same time as
the `Multi-Unit Box Hangar and Hangar Access Taxilanes (Westside Hangars)
construction project (separate contract).
No Pre-Bid Meeting will be held.
1.2 Surveys
1.2.1 Desiqn Survevs
No design field survey will be provided or conducted.
1.2.2 Boundary
Fence lines and project notes will be delineated based off record property maps and PDF
related to property line boundaries provided by the City for the area shown in Appendix B.
All information provided to the ENGINEER will assume to be correct. As a part of the
specifications for construction of perimeter fencing, the Contractor will be required to hire
a licensed surveyor to establish the property line before construction may commence.
1.3 Final Design
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 1 of 14
�FFICIAL REC�RD
CITY SECRETARY
FT. WORTH, TX
Garver will serve as the City's representative in the final phase of the project and furnish
consultation and advice to the City during the perFormance of this service. Garver will
attend final conferences alone or with City's representatives, local officials, state and
federal agencies, utility companies and others regarding the proposed project, its general
design, functions, and impact. Garver will prepare a final plans, and submit copies for
review and approval to the City and FAA in the number required. Garver will attend
conferences for review and conduct coordination conference of interested agencies and
utilities, if required.
Garver will prepare detailed construction drawings, specifications, instructions to bidders,
general provisions and special provisions, all based on guides furnished to Garver by the
City. Contract Documents (Plans, Specifications, and Estimates) will be prepared for
award of one (1) construction contract. These designs shall conform to the standards of
practice ordinarily used by members of GARVER's profession practicing under similar
conditions. Detailed specifications shall be developed using FAA "Standards for
Specifying Construction for Airports" AC 150/5370-10 (latest edition) as well as TxDOT
Standard Specification for Construction and Maintenance of Highways, Streets, and
Bridges 2014 as appropriate.
Garver will submit to the City of Fort Worth advance copies of the plans and specifications
and cost estimates for review. Garver will make any additions to respond to comments by
the City, and when the documents have been approved, Garver will furnish plans to the
City for bidding and coordination purposes.
1.4 Bid Phase Services
Garver will assist the City in advertising for and obtaining bids or negotiating proposals for
one prime contract for construction, materials, equipment and services; and, where
applicable, maintain a record of prospective bidders to whom Bidding Documents have
been issued, attend a pre-bid conference and receive and process deposits for Bidding
Documents. The City will pay advertising costs outside of this contract.
Garver will issue addenda as appropriate to interpret, clarify or expand the Bidding
Documents. Garver will consult with and advise the City as to the acceptability of
subcontractors, suppliers and other persons and organizations proposed by the prime
contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such
acceptability is required by the Bidding Documents. Garver will consult with the City
concerning and determine the acceptability of substitute materials and equipment
proposed by Contractor(s) when substitution prior to the award of contracts is allowed by
the Bidding Documents.
Garver will attend the bid opening online due to the City's COVID-19 Protocol, Garver will
also prepare a bid tabulation, and assist the City in evaluating bids or proposals and in
assembling and awarding contracts for construction, materials, equipment, and services.
Garver will assist the City in the execution of all contract documents and furnish electronic
copies of executed documents for the City, and Contractor.
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 2 of 14
1.5 Construction Administration Services
Garver will compile bid addendums and any other necessary plan changes due to post-bid
project updates and/or funding changes into a final Issued for Construction (IFC) set of
plans and specifications.
Garver will evaluate and respond to construction material submittals and shop drawings.
Corrections or comments made by Garver on the shop drawings during this review will not
relive Contractor from compliance with requirements of the drawings and specifications.
The check will be for review of general conformance with the design concept of the project
and general compliance with the information given in the contract documents. The
Contractor will be responsible for confirming and correlating all quantities and dimensions,
selecting fabrication processes and techniques of construction, coordinating his work with
that of all other trades, and perForming his work in a safe and satisfactory manner.
Garver's review shall not constitute approval of safety precautions or constitutes approval
of construction means, methods, techniques, sequences, procedures, or assembly of
various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for
a complete and workable system, Garver shall be entitled to rely upon such submittal or
implied certification to establish that the materials, systems or equipment will meet the
perFormance criteria required by the Contract Documents.
1.6 On-Site Resident Project Representative Services
Garver will provide part-time Resident Project Representative (RPR) services for the 45-
calendar-day construction contract performance time. The proposed fee is based on
approximately 15 hours per week during the construction contract perFormance time for
the RPR, plus an additional one (1) weeks for weather and other delays beyond the
Contractor's control. If the construction time ex tends beyond the time established in this
agreement or if the City wishes to increase the time or frequency of the observation, the
City will pay Garver an additional fee agreed to by the Ci ty and Garver. All RPR
personnel shall have the appropriate experience and qualifications.
During the construction period, Garver's RPR will provide or accomplish the following:
1. Consult with and advise the City during the construction period. Garver will submit,
when requested by the City, written reports to the City on the progress of the
construction including any problem areas that have developed or are anticipated to
develop. In addition, Garver shall supply to the City such periodic reports and
information as may be required.
2. As necessary, conduct safety meetings with the Contractor.
3. Perform intermediate inspections in advance of the final inspection.
4. Maintain a file of quantities incorporated into the work, test reports, certifications,
shop drawings and submittals, and other appropriate information.
5. Monitor the contractor's conformance to the approved construction safety and
phasing plan.
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 3 of 14
In performing construction observation services, Garver will endeavor to protect the Ci ty
against defects and deficiencies in the work of the Contractor(s); but Garver does not
guarantee the performance of the Contractor(s), nor is Garver responsible for the actual
supervision of construction operations. Garver does not guarantee the performance of the
contracts by the Contractors nor assume any duty to supervise safety procedures followed
by any Contractor or subcontractor or their respective employees or by any other person
at the job site. However, if at any time during construction Garver observes that the
Contractor's work does not comply with the construction contract documents, Garver will
notify the Contractor of such non-compliance and instruct him to correct the deficiency
and/or stop work, as appropriate for the situation. Garver will also record the observance,
the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the City immediately, so that appropriate action under
the City's contract with the Contractor can be taken.
1.7 Project Closeout Services
At the conclusion of construction, Garver will assist the City with project closeout by
providing a final project report which will include all necessary documents required for
FAA grant closeout. Closeout documentation will be provided within 30 days of the final
payment to the Contractor.
1.8 Project Deliverables
The following will be submitted to the City, or others as indicated, by Garver:
1. One electronic copy of the final design plans.
2. One electronic copy of the final opinion of probable construction cost.
3. One electronic copy of the final contract documents and specifications.
4. One electronic copy of the bid design plans.
5. One electronic copy of the bid opinion of probable construction cost.
6. One electronic copy of the bid contract documents and specifications.
7. Approved submittals to the contractor.
8. Record Plans and Specification to the City.
9. Other electronic files as requested.
1.9 Extra Work
The following items are not included under this agreement but will be considered as extra
work:
1. Redesign for the City's convenience or due to changed conditions after previous
alternate direction and/or approval.
2. Submittals or deliverables in addition to those listed herein.
3. Design of any utilities relocation.
4. Retaining walls or other significant structural design.
5. Street lighting or other electrical design.
6. Preparation of a Storm Water Pollution Prevention Plan (SWPPP). The construction
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 4 of 14
contract documents will require the contractor to prepare, maintain, and submit a
SWPPP to DEQ as necessary.
7. Construction materials testing.
8. Construction phase services and/or construction observation.
9. Material submittal review.
10. Environmental Handling and Documentation, including wetlands identification or
mitigation plans or other work related to environmentally or historically (culturally)
significant items.
11. Coordination with FEMA and preparation/submittal of a CLOMR and/or LOMR.
12. Services after construction, such as warranty follow-up, project closeout, record
drawings, operations support, etc.
13. Environmental Services
14. Prepare property acquisition documents.
15. Hydrology study.
16. Litigation Assistance.
17. Topographical survey establishing property lines.
18. Establishment of property or lease boundaries.
19. Pre-Bid Meeting.
Extra Work will be as directed by the City in writing for an additional fee as agreed upon
by the City and Garver.
Section 2. Schedule:
Garver shall begin work under this agreement within ten (10) days of a Notice to Proceed
and shall complete the work in accordance with the schedule below:
Phase Description Calendar Days
Final Design 2 weeks from receipt of Notice to
Proceed and property line
documents from City.
Bidding Phase Services As Needed
Construction 45 Calendar Days from Contractor
Notice to Proceed
Closeout
2 weeks from receipt of contractor's
closeout documents
Section 3. Compensation, Reimbursable Expenses, and Billing Terms:
Processing and payment of Fees and Reimbursable Expenses, including the structure of
payments and invoicing therefor, shall be in accordance with the Master Professional
Services Agreement.
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 5 of 14
The total Fee that shall be paid to Engineer for the services within this Addendum
shall be an amount of $38,800 and will be paid accordance with Article 2(a) and Article 3
of the Master Service Agreement. If the City requests additional documentation of
expenses, the Engineer shall provide such information if available.
A copy of the fee proposal is attached as Appendix A.
Engineer shall submit invoices for Fees and Reimbursable Expenses to
Tyler Dale in the City's Aviation Department.
On full and final completion of the Services for this Scope of Work, the Engineer shall
submit a final invoice.
Section 4. Counterparts; Electronically Transmitted Siqnature:
This SOW may be executed in one or more counterparts, each of which when so executed
and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a
party by facsimile or other electronic transmission (including email transmission of a
portable document file (pdf) or similar image shall be deemed to be an original signature
hereto.
Executed in multiple originals on M a r 15� 2�21
[Signature Page Follows]
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 6 of 14
CITY OF FORT WORTH, TEXAS:
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By,Fernando Costa (Mar 15, 202115:52 CDT)
Fernando Costa
Assistant City Manager
�ate: M a r 15, 2021
APPROVAL RECOMMENDED:
By: �����
Roger Venables
Director, Aviation
ATTEST:
By: f ���f C��� 0
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Mary Kayser
City Secretary
APPROVED AS TO FORM
AND LEGALITY:
By: � n��' �/� , r�
Thomas Royce Hansen
Assistant City Attorney
GARVER, LLC.
Digitally signed by
By:
Josh Crawford
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Texas Aviation Director
Date: 03/12/2021
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Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all perFormance and reporting requirements.
�,�1. �
Tyler Dale (Mar 15, 2021 09:44 CDT)
Tyler Dale
Airport Project Coordinator
Addendum No. 4 to CSC No. 54263
Between the City of Fort Worth and
Garver, LLC
Page 7 of 14
�FFICIAL REC�RD
CITY SECRETARY
FT. WORTH, TX
APPENDIX A - FEE SUMMARY
FORT WORTH SPINKS AIRPORT
FENCE PROPERTY LINE
Title I Service
Final Design
Bidding Phase Services
Title II Service
Construction Administration Services
Resident Project Representative
Closeout
Subtotal for Title I& II Services
Estimated Fees
$ 10,100.00
$ 4,900.00
$ 12,600.00
$ 8,300.00
$ 2,900.00
$ 38,800.00
APPENDIX A - FEE SUMMARY
FORT WORTH SPINKS AIRPORT
FENCE PROPERTY LINE
FINAL DESIGN
WORK TASK DESCRIPTION E-5 E-3 E-1 T-2
hr hr hr hr
1. Project Management
Work Order Administration and Coordination 1 4
Quality Control Review 1 4
Property Line Coordination and Airport Plat Rev. 4
Submittals to City 1
Subtotal - Project Management 2 13 0 0
2. Civil Engineering
Submit 7460 for Const. and Permanent Fence 2
Preliminary Plans
Fence Line Layout 2 4
Typical Details 4 4
General Notes 4
Preliminary Specifications
Front Ends 1 4
Fence Specifications 4
Coordination and Prelim. Plan Review with Owner 2
Opinion of Probable Construction Cost 4
Implement Review Changes from Owner
comments, Prepare and Submit Bid Documents 1 2 6
Subtotal - Civil Engineering � 7 Zg g
Hours
SUBTOTAL - SALARIES:
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly
Office Supplies/Equipment
Computer Modeling/Software Use
SUBTOTAL - DIRECT NON-LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTSFEE:
TOTAL FEE:
3 20 28 8
$9,856.00
$144.00
$50.00
$50.00
$244.00
$10,100.00
$0.00
$10,100.00
Appendix A - FEE SUMMARY
FORT WORTH SPINKS AIRPORT
FENCE PROPERTY LINE
BIDDING PHASE SERVICES
WORK TASK DESCRIPTION E-5 E-3 E-1 T-2
hr hr hr hr
1. Project Management
Dispense plans and specs to prospective bidders 0
Addendums/Inquiries 4 4
Bid Opening (Online) 2
Prepare bid tabulation 1 4
Evaluate bids and recommend award 4 4
Prepare construction contracts 2
Notice to Proceed 2
Subtotal - Project Management 0 15 12 0
Hours
SUBTOTAL - SALARIES:
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly
Office Supplies/Equipment
Computer Modeling/Software Use
SUBTOTAL - DIRECT NON-LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTSFEE:
TOTAL FEE:
0 15 12 0
$4,632.00
$168.00
$50.00
$50.00
$268.00
$4,900.00
$0.00
$4,900.00
Appendix A - FEE SUMMARY
FORT WORTH SPINKS AIRPORT
FENCE PROPERTY LINE
CONSTRUCTION ADMINISTRATION
WORK TASK DESCRIPTION E-5 E-3 E-1 T-2
hr hr hr hr
1. Project Management
Monthly Invoicing 4
Prepare for and Attend Preconstruction Meeting 6
Contractor Inquiries/Clarifications 6 6
RPR Inquiries/Clarifications 12
Airport Coordination 4
Shop Drawings/Material Submittals 1 6
Review RPR weekly reports 6
Monthly Pay Requests (3 Pay Requests) 3 6
Conduct Preliminary Walk-through 4
Conduct Final Walk Through 4
Subtotal - Project Management 0 50 12 6
Hours
SUBTOTAL - SALARIES:
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly
Office Supplies/Equipment
Computer Modeling/Software Use
SUBTOTAL - DIRECT NON-LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTS FEE:
TOTAL FEE:
0 50 12 6
$12,380.00
$120.00
$50.00
$50.00
$220.00
$12,600.00
$0.00
$12,600.00
Appendix A - FEE SUMMARY
FORT WORTH SPINKS AIRPORT
FENCE PROPERTY LINE
RESIDENT PROJECT REPRESENTATIVE
WORK TASK DESCRIPTION E-5 E-3 E-1 C-1
hr hr hr hr
1. Project Management
Plan and Spec Review with Engineer - Project 2
Familiartiy
Preconstruction Meeting 4
On-Site Inspection (6 Weeks @ 15 Hrs/Week) 90
Final Project Inspection and Punchlist 4
Subtotal - Project Management 0 0 0 100
Hours
SUBTOTAL - SALARIES:
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly
Office Supplies/Equipment
Computer Modeling/Software Use
SUBTOTAL - DIRECT NON-LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTSFEE:
TOTAL FEE:
0 0 0 100
$8,300.00
$0.00
$0.00
$0.00
$0.00
$8,300.00
$0.00
$8,300.00
Appendix A - FEE SUMMARY
FORT WORTH SPINKS AIRPORT
FENCE PROPERTY LINE
CLOSEOUT
WORK TASK DESCRIPTION E-5 E-3 E-1 T-2
hr hr hr hr
1. Project Management
Final Pay Request Reconciliation 1
Assemble Material Submittals 1
Coordinate with Contractor Regarding Close Out 4
Documents
Record Drawings 1 4
Package Closeout Documentation 4
Subtotal - Project Management 0 10 1 4
Hours
SUBTOTAL - SALARIES:
DIRECT NON-LABOR EXPENSES
Document Printing/Reproduction/Assembly
Office Supplies/Equipment
Computer Modeling/Software Use
SUBTOTAL - DIRECT NON-LABOR EXPENSES:
SUBTOTAL:
SUBCONSULTANTSFEE:
TOTAL FEE:
0 10 1 4
$2,693.00
$107.00
$50.00
$50.00
$207.00
$2,900.00
$0.00
$2,900.00
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