HomeMy WebLinkAboutContract 54050-A2CSC No. 54050-A2
AMENDMENT 2 TO CITY OF FORT WORTH CONTRACT 54050
BETWEEN THE CITY OF FORT WORTH AND THE PRESBYTERIAN NIGHT
SHELTER OF TARRANT COUNTY, INC., FOR COVID-19 RELATED RAPID EXIT
AND EMPLOYMENT SERVICES
This Amendment is made and entered into by and between the City of Fort Worth, a home-rule
municipality of the State of Texas (hereinafter referred to as the "City"), acting by and through
Fernando Costa, its duly authorized Assistant City Manager, THE PRESBYTERIAN NIGHT
SHELTER OF TARRANT COUNTY, INC. (hereinafter referred to as the "Agency"), acting by
and through Toby Owen, its duly authorized Chief EXecutive Officer, for COVID-19 related rapid
exit and employment services. Each party may be individually referred to herein as Party and
collectively as Parties.
RECITALS
WHEREAS, on June 1, 2020, the City entered into an Agreement with the Agency to
provide services more specifically described in the agreement, City Secretary Office (CSO)
Contract No. 54050, (the "Agreement");
WHEREAS, on December 27, 2020 the deadline by which the Coronavirus Aid, Relief,
and Economic Security (CARES) Act Coronavirus Relief Fund (CRF) resources must be spent
was eXtended to Dec. 31, 2021;
WHEREAS, the Parties agreed to amend the Agreement to change the term of the contract
because the federal deadline for Coronavirus Relief Funds was extended; and
WHEREAS, the Parties agree to amend Exhibit "B" Budget and Exhibit "D" Reporting
Forms to more closely align with the Agency's rapid eXit program funded by Directions Home
through City Secretary Office Contract No. 54513.
NOW THEREFORE City and Agency do hereby agree to the following:
I.
AMENDMENT TO AGREEMENT
EXHIBIT "B" Budget attached to the Agreement is hereby amended and replaced in its
entirety with the following:
EXHIBIT "B"
OFFICIAL RECORD
BUDGET CITY SECRETARY
FT. WORTH, TX
Amendment 2 to CSC 54050
CoFW and THE PRESBYTERIAN TTIGHT SHELTER OF TARRANT COLTNTY, INC.
Agency will submit invoices for reimbursement bv the 15t" of the month following the
month services were provided.
This report shall itemize each monthly expense requested for reimbursement by the Agency and
shall be included in Budget submitted. In arder for this report to be complete the following must
be submitted:
For payroll expenses, timesheets signed and dated by employees and approved by
supervisor for all payroll expenses listed with the code of time being billed to
City/Directions Home. Paystub must include pay period, date paid, amount and
eXpenses (salary, FICA, benefits etc). If pay stubs are unavailable, payroll registries
with applicable expenses highlighted and labeled will suffice. Agency may not submit
payroll eXpenses dated 60 calendar days prior to the date of the Reimbursement Request
with the exception of the first Reimbursement Request which may include items from
the Effective Date of the Agreement to the end of the reporting month.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimbursement Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the reporting month.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checks. . If a cancelled check is not possible, a bank statement with the
expense highlighted and labeled will suffice.
If allocations percentages are used, all documentation must be submitted with the first
month's invoice.
For the audit, bank statements showing payments, Form 941s and allocation
documentation will be reviewed.
Reimbursement Requests shall be submitted to:
City Manager's Office
Directions Home
Attention Tara Perez
200 Texas Street
Fort Worth TX 76102
Amendment 2 to CSC 54050 Page 2 of 6
CoFW and THE PRESBYTERIAN TTIGHT SHELTER OF TARRANT COL7NTY, INC.
PROGRAM COSTS
A. PERSONNEL (By title)
Journey Home Guide (100%)
Program Manager (20%)
Director of Housing Services (10%)
PERSONNEL TOTAL:
Total
$350,000
$37,000
$9,400
$7,200
$53,600
B. FRINGE BENEFITS
Social Security/Medicare (FICA) $3,323
Workers Compensation $357
Health Insurance/Retirement $9,052
FRINGE BENEFITS TOTAL: $12,732
C. MILEAGE
Mileage
MILEAGE TOTAL:
D. CELL PHONES/EQUIPMENT
JHG @ $30/mo
PM and Director (20% and 10%, respectively)
CELL PHONES/EQUIPMENT TOTAL:
E. CLIENT EXPENSES
Rent, deposits, high risk fees, application fees, and
Other costs involved in rapidly exiting someone to
housing
CLIENT EXPENSES TOTAL:
F. OTHER APPROVED
Admin
OTHER APPROVED TOTAL:
TOTAL PROGRAM COST:
$500
$500
$330
$200
$530
$265,138
$265,138
$17,500
$17,500
$350,000
Amendment 2 to CSC 54050 Page 3 of 6
CoFW and THE PRESBYTERIAN TTIGHT SHELTER OF TARRANT COL7NTY, INC.
EXHIBIT "D" Reporting Forms attached to the Agreement is hereby amended and
replaced in its entirety with the following:
EXHIBIT "D"
REPORTING FORMS
Quarterly Report
Current Reporting
Quarter
Submitting Agency
Contact Name
Phone Number and
Email
Remit Address
Please include outcome narrative that describes how measure was accomplished for each
quarter.
Effectiveness Measures and Quarterl Outcomes
Measure 1 . A minimum of 70% of clients enrolled will exit to permanent housing
Outcome
Measure 2 . At least 75% of clients will lease up within 30 days of enrollment
Outcome
Measure 3 Less than 12% of clients will return to homelessness one year after
.
program exit
Outcome
I have reviewed this report and certify that the measures provided are accurate and
appropriately reflect the Directions Home goals set forth in the contract.
Authorized Signatory
Date
Signatory Title
Amendment 2 to CSC 54050 Page 4 of 6
CoFW and THE PRESBYTERIAN TTIGHT SHELTER OF TARRANT COL7NTY, INC.
III.
This amendment is effective as of the Effective Date of this Amendment.
IV.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
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[SIGNATURE PAGE FOLLOWS]
Amendment 2 to CSC 54050 Page 5 of 6
CoFW and THE PRESBYTERIAN TTIGHT SHELTER OF TARRANT COL7NTY, INC.
[Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED
AND AGREED:]
City:
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BFernando Costa (Mar22, 202ll6:52 CDT)
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Name: Fernando Costa
Title: Assistant City Manager
Vendor:
Tobv Owen
Toby Owcn (Mar22, 2021 0830 CDT)
By:
Name: Toby Owen
Title: Chief Executive Officer
Date: Mar 22, Zo21
Date: Mar 22, 2021
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
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BTara Perez (Mar22, 20210924CDT)
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Name:
ara erez
Title: Directions Home Mana�er
Approved as to Form and Legality
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By:
Name: Taylor Paris
Title: Assistant City Attorney
Contract Authorization:
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Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
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Ta ra Pc rcz ( M a r 22, 2021 0924 C DT)
By:
Name: Tara Perez
Title: Manager, Directions Home
City Secretary:
By: `� U U �� 0
Name: Mary Kayser
Title: City Secretary
Amendment 2 to CSC 54050
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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INTEROFFICE MEMO
EM ERGENCY PURCHASE
To: Fernando Costa, Assistant City Manager
Cynthia B. Garcia, Assistant Finance Director, Financial Management Services
Jo Ann Pate, Assistant City Attorney II, EOC management
JEOC Purchase Approval Team
From: Tara Perez, City Manager's Office
Date: May 15, 2020
Subject: Contract with Presbyterian Night Shelter for Rapid E�t Services to Aid Overflow
Ramp down at Fort Worth Convention Center
Covid-19 is an infectious disease caused by severe acute respiratory syndrome coronavirus 2: a
strain similar to SARS. The disease was first identified in China and has quickly spread to the
rest of the world. The World Health Organization (WHO) declared it a global pandemic.
Currently the United States is working to prevent mass infection in the country by passing a 15
day guide that is intended to slowthe spread of the virus. As a consequence, there e�asts a
need to ensure the pandemic does not spread in the homeless population of Fort Worth.
To ensure safety and immediate detection of potential infection among the homeless population,
the City of Fort Worth worked to create a temporary shelterin the Fort Worth convention center
starting March 18, 2020. This shelter has been operating with an average of 326 guests per
night.
To shut down the overflowshelter at the Fort Worth Convention Center, multiple strategies are
being utilized. These strategies include e�ating guests through e�sting diversion funds and
transferring people to emergency shelters as they increase capacity. Another strategy to
reduce the population at FWCC is an intervention called rapid e�at. In the homeless system
context, rapid exit is the best intervention for households that are already employed or who can
quickly re-gain employment. These targeted households receive short-term case management
focused on unit location and short-term rental assistance (this includes lease up e�enses such
as security deposits, application fees, administrativefees, high risk fees, opportunity fees and
up to three months rent). Case managers will have some discretion to increase the rent beyond
three months if needed.
It is estimated that 60 households are appropriate for rapid e�at intervention. The estimated cost
is $350,000.00 for lease up fees and rental assistance.
The Shelter Operations Unit requests $350,000.00 in spending authority from The Coronavirus
Relief Funds (CARES Act, Title � for Presbyterian Night Shelter in orderto provide rapid e�at
assistance to 60 households to assist with the ramp down of FWCC.
Chapter 2, Article I, Section 2-9 at (9) of the City's Code of Ordinances and Section 252.022 of
the Local Government Code exempts from normal bidding requirements expenditures that are
necessary to preserve or protect the city's property and the public health or safety of the
municipality's residents.
APPROVED FOR EMERGENCY PROCUREMENT:
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Recommended: _--
Approved by JEOC
Approved As To Form and Legality:
Tara Perez, Directions Home Manager, CMO
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Signature from one of the following:
Mark Rauscher, Assistant Fire Director, Fire;
Homer Robertson, Assistant Fire Chief;
Maribel Martinez, Emergency Mgt. Coord.; or
Justin Cox, Grants Manager
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Jo Ann Pate, Assistant City Attorney II
Approved by Assistant City Manager
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Fernando Costa, Assistant City Manager
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Approved: -x,.��-. __ �<<;�,,�� __�_
Cynthia Garcia, Assistant Finance Director
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