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Home My WebLink AboutContract 51826-R2CSC No. 51826-R2 CSC No. 51826-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE March 25, 2021 Attn: Joy Lee, Owner and General Manager, GEBCO ASSOCIATES, LP Re: Contract Renewal Notice Contract No. CSC No. 51826 (the "Contract") Renewal Term No. 2: January 1, 2021 to December 31, 2021 The above referenced Contract with the City of Fort Worth expired on December 31, 2020 (the "Expiration Date"). The Contract allows for up to three renewals at the sole option of the City. Though the first renewal term expired on December 31, 2020, the parties continued operating under the same terms and conditions and intended to renew the Contract. This letter is to memorialize the parties' intent to renew and inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which began immediately after the Expiration Date of the first renewal term on January 1, 2021 and will expire on December 31, 2021. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas. o�v/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Eric Vodicka, Management Analyst City of Fort Worth 817-392-7583 (Phone) Eric.vodicka (a�fortworthtexas.gov (Email) Contract Renewal OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CSC No. 5 ] 826-R2 CITY OF FORT WORTH INTERNAL ROUTING PROCEDURE: � CL $y; Fernando Costa (Mar 25, 2021 11:46 CDT) Name: Ferna�tdo Costa Title: Assistant City Manager E1=PPROVAL RECOM_M_ENDED: (/� � -- S y: �"-e-�— Name: Victar Turner Title: Director Neighborhood Services ATTEST: CONTRAC.T COMPLIANCE MANAG�R: By si��ing I acknow[edge that [ am the person responsible for the moni#oring and administratio�i of this contract, incl�iding ens�n•ing all perforniance and re�aorling requiren�ents. , %OLI�I CGl'/b1 By: �onr, ca�r, (Mar2s, 202110:39 CDT) Name: Jolu, Cain Title: Neighborhood Development Manager F1s73�3s]�1�i7.•�ylZil�!]:��F�il�lll�t7:�11i11•ii � �.�-� By: O Name: Taylar Paris Title: Assistant City Attorney By: �e��z��4.a��n� CONTRACT AUT[-IDRIZATIQN: Name: Mary Kayser ,o.AF F�►;T �� M&C. 20-0564 a °°°��°°° �� Date A raved: 8118/2D20 Title: City Secretary d��o° °°00 d�, p� VENDQA: ��o o� I � o° ° „�1. iVo 0 a '��o o�c< ��an rEzASaap� GEI3C0 fISSOCLITES, LP V By: Name: Joy e Title: Own a d General Manag�r Date: �' (�� ` v" " � Porm 1295 Cei�tification No.: N/A OFFICIAL RECORD Cantract Renewal CITY SECRETARY FT. WORTH, TX M&C Review CITY COUNCIL AGENDA DATE: 8/18/2020 REFERENCE M&C 20- NO.: 0564 CODE: G TYPE: NON- LOG NAME: PUBLIC CONSENT HEARING: 1919LEAD HAZARD REDUCTION DEMONSTRATION GRANT 2020 NO SUBJECT: (ALL) Authorize Application for and Acceptance of Up to $4,700,000.00 from the United States Department of Housing and Urban Development for a Lead Hazard Reduction Demonstration Program Grant Up to $4,000,000.00 and a Healthy Homes Supplemental Grant Up to $700,000.00, Authorize Use of Up to $750,000.00 of Community Development Block Grant Funds for Direct Match, Authorize Related Agreements and Commitments, Waive Indirect Costs, Certify that Grant Activities are Consistent with the Consolidated Plan and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the application for and, if awarded, the acceptance of up to $4,700,000.00 from the United States Department of Housing and Urban Development consisting of up to $4,000,000.00 for a Lead Hazard Reduction Demonstration Program grant and up to $700,000.00 for a Healthy Homes Supplemental grant; 2. Authorize the use of up to $750,000.00 of Community Development Block Grant funds as the City's direct match; 3. Authorize the City Manager or his designee to enter into related agreements and commitments and to amend or extend such agreements and commitments as may be necessary and appropriate within the scope of the program and in compliance with applicable laws and regulations governing the use of federal grant funds; 4. Certify that the activities to be funded with the grant funds are consistent with the City's Consolidated Plan; and 5. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the Grants Operating Federal fund in the amount up to $4,700,000.00, subject to receipt of the grant. DISCUSSION: On July 22, 2020, the United States Department of Housing and Urban Development (HUD) issued a Notice of Funding Availability (NOFA) for competitive grant funds under the Lead Hazard Reduction Demonstration Program (LHRD) and the Office of Healthy Homes Supplemental Funding Program (HHSF). The purpose of the LHRD and the HHSF programs is to assist local governments in undertaking programs to identify and control lead-based paint hazards in owner occupied houses and privately owned rental housing. Housing is generally made lead-safe through the use of interim controls, a cost effective treatment consisting of encapsulation of lead-paint surfaces and replacement of components such as doors and windows which have friction surfaces that can create lead dust. The City's program is targeted toward housing constructed before 1978 that is occupied by children under 6 years old. The HHSF grant funds are to be used in conjunction with the LHRD grant funds on the same house in order to eliminate health and safety hazards identified during the lead-based paint inspection. Hazards are defined by the HHSF rating system and may include uneven flooring surfaces, trip hazards in bathrooms, poor lighting, moisture �d RT'�'�'0 RT I I _�_ http://apps.cfwnet.org/council�acket/mc_review.asp?ID=28133&councildate=8/18/2020[3/25/2021 9:44:01 AM] M&C Review problems, exposure to carbon monoxide, fire hazards, excessive heat or cold exposure, exposure to biocides and non-secured entry ways. The City's Housing and Economic Development and Neighborhood Services Departments received similar LHRD grants in 2002-2005, 2005-2008, 2012-2015, 2015-2017 and most recently in 2017 for the Lead Hazard Reduction Demonstration Program grant which expires in December 2020. The Neighborhood Services Department is requesting authorization to apply for a$4,000,000.00 LHRD grant and a$700,000.00 HHSF grant from HUD. The grant period will be for 42 months from the date of the award. Administrative costs for the program are limited to 10 percent of the grant. The grant requires a minimum 10 percent direct match and at their meeting on May 20, 2020, the Community Development Council recommended that $750,000.00 of the City's Community Development Block Grant (CDBG) funds from the 2020-2021 Annual Action Plan be used for this purpose. On August 4, 2020 City Council approved the use of the above mentioned $750,000.00 in CDBG funding to be applied as matching funds to this application (M&C 20-0483). This grant will staff five full time positions with estimated direct salaries of approximately $780,000.00 during the 42 month term. The grant limits administrative costs to 10 percent or $400,000.00. Indirect costs are not being charged to this grant, as the Neighborhood Services Department Indirect Cost rate was zero in the City's most recent Cost Allocation Plan. The Neighborhood Services Department will collaborate with the Tarrant County Public Health Department, Fort Worth Housing Solutions, North Texas Area Community Health Centers, Fort Worth Independent School District, Trinity Area Habitat for Humanity, and other area non-profits, community-based organizations and entities to ensure that effective and appropriate outreach is conducted among all at-risk populations and neighborhoods. The LHRD and HHSF Programs will be available in ALL COUNCIL DISTRICTS. This contract will be with a governmental entity, state agency or public institution of higher education: U.S. Department of Housing and Urban Development. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, in the Grants Operating Federal fund. The Neighborhood Services Department (and Financial Management Services) will be responsible for the collection and deposit of funds due to the City. Prior to an expenditure being incurred, the Neighborhood Services Department has the responsibility to validate the availability of funds. This is a reimbursement grant. TO �Fund Department Account Project Program Activity Budget Reference # Amount � ID ID � Year (Chartfield 2) � � FROM Fund Department Account Project Program Activity Budget Reference # Amount 1 ID ID Year (Chartfield 2) I Submitted for City Manager's Office b� Originating Department Head: Additional Information Contact: Fernando Costa (6122) Victor Turner (8187) Eric Vodicka (7583) Maria Corrales (7550) http://apps.cfwnet.org/council�acket/mc_review.asp?ID=28133&councildate=8/18/2020[3/25/2021 9:44:01 AM]