HomeMy WebLinkAboutContract 55457CSC No. 55457
��' Microsoft
Alternative Acceptance Form
Volume Licensing
Due to the extraordinary impact of the coronavirus (COVID-19), Microsoft and customers have
implemented steps to protect personnel and the communities in which they live and work,
including conducting business from remote locations and/or using different processes. As a
result, Microsoft and Customer are utilizing this Alternative Acceptance Form in place of signing
a Program Signature Form.
Each party's authorized representative is accepting the contract documents shown on the Program
Signature Form bearing the Proposal ID shown below ("Contract Documents") by typing their name and
entering the date of acceptance on this Alternative Acceptance Form. The Agreement Effective Date
shown below is the Agreement Effective Date shown on the Program Signature Form.
For the purposes of this Alternative Acceptance Form, "Customer" means the Customer entity
identified on the Program Signature Form bearing the same Proposal ID that appears on this form,
and "Microsoft" means the Microsoft entity or entities identified below.
MBA/MBSA number: N/A
Agreement number: 01 E73535
Enrollment number: 90874107
ProposallD: 5-0000006605377
Opportunity ID (if applicable): N/A
Agreement Effective Date: N/A
To indicate its agreement, each party's duly authorized representative will complete this form by
entering their name and the date of such party's acceptance below. Upon such completion of this form,
each of Customer and Microsoft (1) agrees that it has received, read and understands this Alternative
Acceptance Form, the Program Signature Form, and all Contract Documents, including any websites
or documents incorporated by reference and any amendments, and (2) agrees to be bound by the terms
of all such documents, as of the Agreement Effective Date. This Alternative Acceptance Form, when
completed, will be incorporated into the Agreement noted above.
Customer Entity Name:
Name of Customer authorized representative:
Customer acceptance date:
City of Fort Worth
Valerie Washington
Mar 24, 2021
The above person is duly authorized on behalf of Customer to accepf these Contract
Documents. Customer will not challenge the enforceability or validity of the agreement
formed by this alternative process or any of the Contract Documents based on its
acceptance using this Alternative Acceptance Form.
AAForm(MS,Cust)(WW)(ENG)(May2020) MAAF03
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Document X20-12894
Enter applicable Microsoft Affiliate: Microsoft Corporation
Name of Microsoft authorized representative: Shirley Snyder Customer Care Specialist
Microsoft acceptance date: � March 17, 2021
The above person is duly authorized on behalf of Microsoft to accept these Contract
Documents. Microsoft will not challenge the enforceability or validity of the agreement
formed by this alternative process or any of the Contract Documents based on its
acceptance using this A/ternative Acceptance Form.
Optional Confirmation of Acceptance on Customer Request
Once Microsoft returns to its normal business processes, if Customer requests a Microsoft
signature, an authorized representative of Microsoft will sign and deliver a copy of this
Alternative Acceptance Form below to confirm the effectiveness of the agreement as of the
Agreement Effective Date shown above.
�. . . . . . . -.
Enter applicable Microsoft Affiliate: <choose one>
By signature of its duly authorized representative below, Microsoft hereby acknowledges, ratifies
and confirms that the agreement referenced on this Alternative Acceptance Form was duly
accepted, and is effective as of the Agreement Effective Date shown above.
Signature:
Printed First and Last Name: print your complete name
Printed Title: print your title
Signature Date: enter the date you signed this form
Confirmation of Acceptance on Microsoft Request or Customer Election
Once Microsoft returns to its normal business processes, if Microsoft requests a Customer
signature or Customer e/ects to confirm its original acceptance, an authorized representafive of
Customer will sign and deliver a copy of this A/ternative Acceptance Form below to confirm the
effectiveness of the agreement as of the Agreement Effective Date shown above.
• . . . . . . • •
Customer Entity Name: City of Fort Worth
By signature of its duly authorized representative below, Company hereby acknowledges, ratifies
and confirms that the agreement referenced on this Alternative Acceptance Form was duly
acce ted, and is effective as of the A reement Effective Date shown above.
Signature:
Printed First and Last Name: print your complete name
Printed Title: print your title
Signature Date: enter the date you signed this form
AAForm(MS,Cust)(WW)(ENG)(May2020) MAAF03 Page 2 of 2
Document X20-12894
��' Microsoft
Program Signature Form
MBA/MBSA number
Agreement number 01 E73535
Volume Licensing
5-0000006605377
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the
associated active number be indicated here, or listed below as new.
For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Name of En�y must be legal ent�ty name)* City of Fort Worth
.SIgf18tU1'@*vz��r�c-m�asn���vio�;Ma��a.�m>>a_�ac !
Printed First and Last Name* Valerie Washington
Printed Title Assistant City Manager
Signature Date* Mar 24, 2021
Tax ID
* indicates required field
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
Signature Date
(date Microsoft Affiliate countersigns)
Agreement Effective Date
(may be different than Microsoft's signature date)
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 1 of 2
Document X20-12883
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Optional 2"d Customer signature or Outsourcer signature (if applicable)
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
� indicates required field
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
* indicates required field
If Customer requires additional contacts or is reporting multiple previous Enrollments, include the
appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer's
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6880 Sierra Center Parkway
Reno, Nevada 89511
USA
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2
Document X20-12883
[Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED
AND AGREED:]
City:
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Valeric Washington (Mar24, 202114:44 C
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Name: Valerie Washington
Title: Assistant City Manager
Date: M a r 24, 2021
CITY OF FORT WORTH 1NTERNAL ROUTING PROCESS:
Approval Recommended:
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By:
Name: Kevin Gunn
Title: IT Solutions Director
Approved as to Form and Legality
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By:
J B Stro n g(M a r 2, 2021 14:14 C DT)
Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization:
M&C: 21-0168
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By.
Name:
Title:
Qu�
Bobby Lee (Mar7_3, 7_07_1 16:44 CDT)
Bobby Lee
Sr. IT Solutions Manager
City Secretary:
By. ��Y�i�C�- i� 0
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Name: Mary Kayser
Title: City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
�`� Micrasoft
Volume Licensing
Previous Enrollment(s)/Agreement(s) Form
Entity Name: City of Fort Worth
Contract that this form is attached to: State Local Government
For the purposes of this form, "entity" can mean the signing entity, Customer, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
Please provide a description of the previous Enrollment(s), Agreement(s), Purchasing Account(s),
and/or Affiliate Registration(s) being renewed or consolidated into the new contract identified above.
a. Entity may select below any previous contract(s) from which to transfer MSDN subscribers
to this new contract. Entity shall ensure that each MSDN subscriber transferred is either
properly licensed under the new contract or is removed.
b. Entity may select below only one previous contract from which to transfer the Software
Assurance (SA) Benefit contact details, i.e., benefits contact (not the SA manager) and the
program codes, to this new contract.
c. An Open License cannot be used to transfer either the SA Benefit details or MSDN
subscribers.
d. The date of the earliest expiring Enrollment/Agreement that contains SA or Online Services
will be the effective date of the new contract (or SA coverage period for Select Plus).
PrevEnrAgrForm(WW)(ENG)(Oct2019) Page 1 of 1
Document X20-12873
e. Please insert the number of the earliest expiring Enrollment/Agreement with SA or Online
Services in the appropriate fields of the new contract.
�`� Microsoft
Enterprise Enrollment
Enterprise Enrollment number g0874107
(Microsoft to complete)
Previous Enrollment number 75854034
(Reseller to complete)
Volume Licensing
State and Local
Framework ID
(if applicable)
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online
Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form,
and other forms that may be required, and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment,
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at http://www.microsoft.com/licensinq/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to "anniversary date" refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
1. Definifions.
Terms and Conditions
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
"Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
"Community" means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer's regulatory requirements.
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 1 of 10
Document X20-10635
Membership in the Community is ultimately at MicrosofYs discretion, which may vary by Government
Community Cloud Service.
"Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
"Enterprise ProducY' means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise-wide basis under this
program.
"Expiration Date" means the date upon which the Enrollment expires.
"Federal Agency" means a bureau, office, agency, department or other entity of the United States
Government.
"GovernmenY' means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
"Government Community Cloud Services" means Microsoft Online Services that are provisioned in
Microsoft's multi-tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
"Industry Device" (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi-function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task-specific software program (e.g. a computer-aided design program used by an architect or
a point of sale program) ("Industry Program"). The device may include features and functions derived from
Microsoft software or third-party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
"Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls
one or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
"Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access
a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
"Qualified User" means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
"Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre- and post-transaction assistance related to this agreement;
"Reserved License" means for an Online Service identified as eligible for true-ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
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"State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer's state and
located within Customer's state's jurisdiction and geographic boundaries.
"Tribal Entity" means a federally recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
"Use Rights" means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site and updated from
time to time. The Use Rights include the Product-Specific License Terms, the License Model terms, the
Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights
supersede the terms of any end user license agreement (on-screen or otherwise) that accompanies a
Product.
"Volume Licensing Site" means httq://www.microsoft.com/licensina/contracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate's Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
(i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
(ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate's use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term "price" refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
(i) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 3 of 10
Document X20-10635
(ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true-up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true-up in the
Product Terms or (2) included as part of other Licenses.
g. True-up requirements. Enrolled Affiliate must submit an annual true-up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true-up order.
(i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user-based Licenses) at the
time the true-up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
(ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true-up order, or the prior
anniversary date and submit a true-up order that accounts for any increase.
(iii) Online Services. For Online Services identified as eligible for true-up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true-up order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they
were ordered.
(iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise-wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user-based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true-up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services that are not a part of an Enterprise-wide purchase,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's
use of the applicable Subscription License will be cancelled.
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Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true-up
� order Enrollment anniversary date and effective as of such date.
(v) Update statement. An update statement must be submitted instead of a true-up order if,
since the initial order or last true-up order, Enrolled Affiliate's Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate's authorized
representative.
(vi) True-up order period. The true-up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third-
year true-up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
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may submit true-up orders more often to account for increases in Product usage, but an
annual true-up order or update statement must still be submitted during the annual order
period.
(vii)Late true-up order. If the true-up order or update statement is not received when due,
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
(i) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true-up process.
(ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled "Adding new Products not
previously ordered," then for additional step-up Licenses, by following the true-up order
process.
i. Clerical errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.
j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate's Price Level for all
Products ordered under this Enrollment will be Level "D" throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate's prices for each Product or Service will be established by its
Reseller. Except for Online Services designated in the Product Terms as being exempt from
fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level,
Microsoft's prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term. MicrosofYs prices to Resellers are reestablished
at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual
installments. The first installment will be invoiced upon MicrosofYs acceptance of this Enrollment and
remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent
orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront
for Online Services and upfront for all other Licenses.
5. End of Enrollment term and terminafion.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or by signing a new
Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
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Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c. If Enrolled Affiliate elects not to renew.
(i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
(ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month-to-month ("Extended Term") is available. During the Extended
Term, Online Services will be invoiced monthly at the then-current published price as
of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled
Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft
at least 30 days prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first year of the
Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service. Cancellation will be effective at the end of the month following
30 days after Microsoft has received or issued the notice.
(iii) Subscription Licenses and Online Services not eligible for an Extended Term. li
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
"Termination for cause" section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of inembership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the "Early
Termination" Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non-Community members is strictly
prohibited and could result in termination of Enrolled Affiliate's license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non-Government Community Cloud Services also apply
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to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non-Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
(i) Government Community Cloud Services will be offered only within the United States.
(ii) Additional European Terms, as set forth in the Use Rights, will not apply.
(iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.
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EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 7 of 10
Document X20-10635
Enrollment Details
1. Enrolled Affiliate's Enterprise.
a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's
Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of
Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities.
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the
Enterprise to include the largest number of Affiliates:
0 Enrolled Affiliate only
❑ Enrolled Affiliate and all Affiliates
�
❑ Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):
❑ Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded:
b. Please indicate whether the Enrolled Affiliate's Enterprise will include all new Affiliates acquired
after the start of this Enrollment: Exclude future Affiliates
2. Confact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
https://www. m icrosoft.com/licensinq/servicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate's Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others. The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)* City of Fort Worth
Contact name* First Sallie Last Trotter
Contact email address* sallie.trotter@fortworthtexas.gov
Street address* 1000 Throckmorton St.
City* Fort Worth
� State* TX
Postal code* 76102-6312-
(Please provide the zip + 4, e.g. xxxxx-xxxx)
Country* United States
Phone* 817-392-8442
Tax ID
* indicates required fields
b. Notices contact and Online Administrator. This contact (1) receives the contractual notices,
(2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping-up prior to a true-up order.
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 8 of 10
Document X20-10635
0 Same as primary contact (default if no information is provided below, even if the box is not
checked).
��
Contact name* First Sallie Last Trotter
Contact email address* sallie.trotter@fortworthtexas.gov
Street address* 1000 Throckmorton St.
City* Fort Worth
State* TX
Postal code* 76102-6312-
(Please provide the zip + 4, e.g. xxxxx-xxxx)
Country* United States
Phone* 817-392-8442
Language preference. Choose the language for notices. English
❑ This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
* indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true-up order.
Same as notices contact and Online Administrator (default if no information is provided below,
even if box is not checked)
Contact name*: First Sallie Last Trotter
Contact email address* sallie.trotter@fortworthtexas.gov
Phone* 817-392-8442
❑ This contact is from a third party organization (not the entity). Warning: This contact receives
personally identifiable information of the entity.
* indicates required fie/ds
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name" SHI International Corp.
Street address (PO boxes will not be accepted)* 290 Davidson Ave
City* Somerset
State* NJ
Postal code* 08873
Country* United States
Contact name* JodyAnn Wright
Phone* 888-764-8888
Contact email address* msteam@shi.com
* indicates required fields
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature* � / �
Printed name* CHRISTOPHER RISAFI
Printed title* CONTRACT SPECIALIST
Date* 3/19/2021
* indicates required fields
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 9 of 10
Document X20-10635
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
(i) Additional notices contact
(ii) Software Assurance manager
(iii) Subscriptions manager
(iv) Customer Support Manager (CSM) contact
3. Financing elections. �
Is a purchase under this Enrollment being financed through MS Financing? ❑ Yes, � No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
•
`
♦
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EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 10 of 10
Document X20-10635
�J Microsoft
Amendment to Contract Documents
Enrollment Number
Valume Li�ensing
5-0000006605377
These amendments are entered into between the parties identified on the attached program signature
form. They amend the Enrollment or Agreement identified above. All terms used but not defined in
these amendments will have the same meanings provided in that Enrollment or Agreement.
Enterprise Enrollment (Indirect)
Invoice for Quoted Price
Amendment ID M97
The price quoted to Enrolled Affiliate's Reseller is a fixed price based on an estimated order submission
date. Microsoftwill invoice Enrolled Affiliate's Reseller based on this fixed price quote. If this order is
submitted later than the estimated order submission date, Enrolled Affiliate's Reseller will be charged
for net new Monthly Subscriptions (including Online Services)for the period during which these services
were not provided. Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled
Affiliate's Reseller.
SKU Number SKU Description Existing Quantity Incremental
uantities
7R6-00001 0365GCCE1 FromSA
ShrdSvr ALNG SubsVL MVL 6608
PerUsr
T2N-00001 0365GCCE5 ShrdSvr ALNG 8 1
SubsVL MVL PerUsr
4ZF-00033 WINVDAPerDvc ALNG 871
SubsVL MVL Pltfrm PerDvc
AAA-12415 CoreCALBridge0365 ALNG 415
SubsVL MVL Pltfrm PerUsr
AAA-12417 CoreCALBridge0365FromSA 6911
ALNG SubsVL MVL Pltfrm
PerUsr
U4S-00002 0365GCCE1 ShrdSvr ALNG 609
SubsVL MVL PerUsr
AAA-11894 0365GCCE3 ShrdSvr ALNG 80 20
SubsVL MVL PerUsr
J5U-00001 Azure prepa ment - US Gov 7 6
4ES-00001 ExchOnlnArchGCC ShrdSvr 850
ALNG SubsVL MVL PerUsr
DDJ-00001 PwrBIProGCC ShrdSvr 7
ALNG SubsVL MVL PerUsr
AmendmentApp v4.0 M97,M423
Page 1 of 6
SKU Number SKU Description Existing Quantity Incremental
uantities
AAA-35418 Azure Monetary 30
Commitment Provision
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AmendmentApp v4.0 M97,M423 B
Page 2 of 6
Enterprise Enrollment
Multiple Azure Billing Tenants Under a Single
Enrollment
Amendment ID M423
1. Definitions.
"Azure Billing TenanY' means the environment established by Microsoft on its multi-tenant servers from
which a customeraccesses MicrosoftAzure Services.
"Lead EnrollmenY' means the Enrollment identified above.
"Billing Tenant EnrollmenY' means the enrollment associated with an Azure Billing Tenant established
for a Tenant Affiliate under this Amendment.
"Tenant Administrator" means any licensed user of an Azure Billing Tenant that has its role set to "Global
Administrator" in the profile settings inthe Tenant UserAdministration page of the tenant portal.
"Tenant Affiliate" means an Affiliate in Enrolled Affiliate's Enterprise that is identified in Appendix A,
attached hereto.
2. The parties agree to the following Billing Tenant Enrollment Terms as
follows:
a. Tenant Affiliate Access and Enrolled Affiliate Obligations. Each Tenant Affiliate may
access each Azure Billing Tenant and its corresponding Billing Tenant Enrollment identified in
Appendix A. Enrolled Affiliate acknowledges and agrees that: (i) it is the sole Enrolled Affiliate;
(ii) it is the sole Licensee with respect to each Billing Tenant Enrollment; and, (iii) it is solely
responsible for ensuring that each of its Tenant Affiliate's comply with the terms and conditions
set forth in the Lead Enrollment and any subsequent amendment hereof.
b. Tenant Administrator User Credentials. Each Tenant Administrator must have its own,
unique, login credential and shall manage each Azure Billing Tenant separately. Notwo Azure
Billing Tenants may share one Tenant Administrator login credential or data object(s).
c. Azure Monetary Commitment. Each Tenant Affiliate must purchase an Azure Monetary
Commitment; however, the allocated funds for such commitment cannot be transferred
between Azure Billing Tenants and Tenant Affiliates.
d. Purchasing
(i) Purchaseeliqibility. Billing Tenant Enrollments may only be used to purchase Microsoft
Azure Services and MicrosoftAzure Services Plans.
(ii) Pricinq. The price for Microsoft Azure Services and Microsoft Azure Services Plans
purchased under a Billing Tenant Enrollment will be based on the pricelist current as
of the Billing Tenant Enrollment Effective Date. Any price adjustment to a Billing Tenant
Enrollment will be applicable only to that Billing Tenant Enrollment.
(iii) Initial Order. Each Billing Tenant Enrollment must include an initial order.
(iv) Billinq Tenant Enrollment Effective Date. The effective date of a Billing Tenant
Enrollment will be the processing date of the initial order.
e. Orders. Enrolled Affiliate must submit separate orders, on behalf of each Billing Tenant
Enrollment. Orders shall be governed by the terms set forth in the Lead Enrollment, except as
specified in this Amendment. Orders are not transferrable between Billing Tenant Enrollments.
Billing Tenant Enrollment acceptance and order reminders will be sent to the contact(s)
identified on the Lead Enrollment only.
f. Notices Contact and Online Services Manager. Each Billing Tenant Enrollment, shall have
its own Notices Contact and Online Services Manager as listed in Appendix A. The Notices
Contact and Online Services Manager is authorized to manage the Microsoft Azure Services
obtained under the related Billing Tenant Enrollment.
AmendmentApp v4.0
M 97, M423
Page 3 of 6
g. The expiration date, anniversary dates, payment dates and applicable taxes for each Billing
Tenant Enrollment shall be the same as in the Lead Enrollment.
AppendixA
Azure Billing Tenant Details:
Prior Azure Billing Tenant Enrollment Number (if renewal): 8000552
Azure Billing Tenant Enrollment Number (Microsofttocomplete):
Profile ID: Commercial Azure
P.O. Number:
Billing Tenant Entity Name: Commercial Azure
Notices and Online Services Manager Contact Details:
Contact name:
First: Alex Last: Varghese
Contact email: Alex.varghese@fortworthtexas.gov
Is this a third-party (i.e. not an Enrolled Affiliate)?
❑ YES* � NO
*Warning: This contact receives personally identifiable information of the Customer and its
Affiliates.
Azure Billing Tenant Details:
Prior Azure Billing Tenant Enrollment Number (if renewal):
Azure Billing Tenant Enrollment Number (Microsofttocomplete):
Profile ID:
P.O. Number:
Billing Tenant Entity Name:
Notices and Online Services Manager Contact Details:
Contact name:
First: Last:
Contact email:
Is this a third-party (i.e. not an Enrolled Affiliate)?
❑ YES* ❑ NO
*Warning: This contact receives personally identifiable information of the Customer and its
Affiliates.
Azure Billing Tenant Details:
AmendmentApp v4.0
M 97, M423
Page 4 of 6
Prior Azure Billing Tenant Enrollment Number (if renewal):
Azure Billing Tenant Enrollment Number (Microsofttocomplete):
Profile ID:
P.O. Number:
Billing Tenant Entity Name:
Notices and Online Services Manager Contact Details:
Contact name:
First: Last:
Contact email:
Is this a third-party (i.e. not an Enrolled Affiliate)?
❑ YES* ❑ NO
*Warning: This contact receives personally identifiable information of the Customer and its
Affiliates.
Azure Billing Tenant Details:
Prior Azure Billing Tenant Enrollment Number (if renewal):
Azure Billing Tenant Enrollment Number (Microsofttocomplete):
Profile ID:
P.O. Number:
Billing Tenant Entity Name: r�_ ,. r
Notices and Online Services Manager Contact Details:
Contact name:
First: Last:
Contact email:
Is this a third-party (i.e. not an Enrolled Affiliate)?
❑ YES* ❑ NO
*Warning: This contact receives personally identifiable information of the Customer and its
Affiliates.
Except for changes made by these amendments, the Enrollment or Agreement identified above remains
unchanged and in full force and effect. If there is any conflict between any provision in these
amendments and any provision in the Enrollment or Agreement identified above, these amendments
shall control.
This Amendment must be attached to a signature form to be valid.
Microsoft Internal Use O
(M97)EnrAmend(Ind)(InvoiceforQuotedPrice)( I I M97 I B
WW)(ENG)(Oct2020)(IU).docx
AmendmentApp v4.0 M97,M423 B
Page 5 of 6
(M423)EnrMultiTenant(MultipleAzureBillingTe M423 PLSS
nantsUnderASingleEnrollment)(WW)(ENG)(A
u 2020 I U. docx
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AmendmentApp v4.0 M97,M423 B
Page 6 of 6
Enterprise Enrollment Product Selection Form MICI'v5oft I Vvlume Licensir�g
Proposal ID Enrollment Number
1046430.006
�anguage: cngusn �unitea atates�
Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order:
Profile Qualified Qualified Users Device / User Enterprise Product Platform CAL Licensing Model
Devices Ratio
Enterprise 6,199 6,608 0.9 No User Licenses
Industry Device 718 718 1.0 No User Licenses
Total 6,917 7,326
Products Enterprise Quantity Industry Device Quantity
Office 365 Plans
Office 365 Plan E1 USL 6,608 -
Office 365 (Plan G5) with PSTN Conferencing USL - 9
0365 GCC E1 - 609
0365 GCC E3 - 100
Client Access License (CAL)
Core CAL
Bridge for Office 365 - 415
Core CAL Bridge for Office 365 From SA 6,608 303
Windows Desktop
Windows Enterprise OS Upgrade 6,199 -
CTM
Page 1 of 3
MS Quote
Enterprise Enrollment Product Selection Form MICI'v5oft I Vol�me Licensir�g
Enrolled Affiliate's Product Quantities:
Price Group 1 2 3 4
Enterprise Products Office Professional Plus + Office Client Access License + Client Access License Win E3 + Win E5 +
365 ProPlus + Office 365 (Plans Office 365 (Plans E1, E3 + Windows Intune + Win VDA + Microsoft
E3 and E5) + Microsoft 365 and E5) + Microsoft 365 EMS USL + Microsoft 365 Enterprise
Enterprise Enterprise 365 Enterprise
Quantity 109 7326 199
Enrolled Affiliate's Price Level:
Product Offering / Pool Price Level
Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract
documents, Price level set using the highest quantity from Groups 1 through 4. D
Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level set using
quantityfrom Group 1. D
Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set using the
highest quantity from Group 2 or 3. D
Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set using
quantity from Group 4. D
CTM
Page 2 of 3
MS Quote
Enterprise Enrollment Product Selection Form MICI'v5oft I Vol�me Licensir�g
NOTES
Unless otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described above, based
upon the quantity to price level mapping below:
Quantity of Licenses and Software Assurance Price Level
2,399 and below A
2,400 to 5,999 B
6,000 to 14,999 C
15,000 and above D
Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these may be
purchased.
Note 2: Unless otherwise indicated in associated Agreement documents, the CAL selection must be the same across the Enterprise for each
Profile.
Note 3: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool, the price
level for Additional Products in the same pool will be price level "A" throughout the term of the Enrollment. Refer to the Qualifying Government Entity
Addendum pricing provision for more details on price leveling.
Note 4: Bridge CAL, Office 365 Plan E3 Add Ons, EMS Add Ons, Windows Ent SA Per User Add Ons, and Enterprise Cloud Suite Add On
quantities are not included for Price Leveling, as License quantities are determined by the corresponding Enterprise Online Service(s).
CTM
Page 3 of 3
MS Quote
MICI`DSa� I llol�me Lieen�ing
Discount Transparency Disclosure Form
Date: 2/25/2021
Program: Enterprise 6
Enrollment Number: Renewal
Quote Number: 1046430.006
Partner Name: SHI International Corp.
Reseller Address: 290 Davidson Ave
Somerset, NJ, United States, 08873-4145
Discount Details
For this enrollment, Microsoft provided the Customer's Partner an additional discount off of the Partner's Net Price. The
Partner is required, by Microsoft, to pass on the additional discount to the Customer by reducing the Microsoft Product
resale price by an amount equal to or greater then the discount.
Listed in the table below is the maximum price the partner may charge for the Microsoft Products to be ordered under
this enrollment. The Maximum Resale Price (MRP) is calculated by subtracting the additional discount provided to the
Partner, from the total estimated resale price for the Microsoft Products.
The requirement to pass through the additional discount, does not mean that Microsoft is setting the Customer's actual
price. Partners remain free to set the price charged for Microsoft Products at any point equal to or below MRP. The
Customer's actual price will be established by a separate agreement between Customer and its Partner.
Ordered Products
Currency Maximum Resale Price
US Dollar 4,370,958
Note: The Maximum Resale Price listed in the table above only pertains to the Microsoft Products to be ordered under this Enrollment.
The content of this form has no impact on the Customer's price for Non-Microsoft products and services.
In this form, the following definitions apply:
"Customer" means the entity that may enter or has entered into a Contract with the Partner.
"ContracY' means a binding agreement between the Partner and Affiliate, under which Customer orders Products from Partner.
"Microsoft" means (1) the entity that has entered into an agreement with Partner under which Partner may place orders for Microsoft
Products for use by the Customer and (2) the affiliates of such entity, as appropriate.
"Maximum Resale Price" means the sum of the Estimated Retail Price for all Microsoft Products ordered under the Customer Contract
minus the aggregated discount off of the Partner's Net Price provided by Microsoft listed in the currency in which the Partner or Partner's
reseller transacts with Microsoft.
"ProducY' means all Microsoft Products identified in the Product Terms, such as all Software, Online Services, and other web-based
services, including pre-release or beta version. Microsoft product availability may vary by region.
Partner: i i�t � .
Customer: c�t of Fort Worth
Signature of Customer's authorized representative: ��� ����'v
Printed name: ������'�;mmg���
Printed title:
Date: ssis an i y anager
Mar 24, 2021
1/1
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 03/09/21 M&C FILE NUMBER: M&C 21-0168
LOG NAME: 04 MICROSOFT SOFTWARE LICENSES
SUBJECT
(ALL) Authorize the Execution of a Purchase Agreement with SHI Government Solutions, Inc. for Microsoft Software, License, Maintenance, and
Related Services for the Information Technology Solutions Department, Using Cooperative Contract DIR-TSO-4092 in an Annual Amount of
$1,406,387.25 for a Three-Year Term Amount of $4,219,161.75
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a purchase agreement with SHI Government Solutions, Inc. for Microsoft
software, license, maintenance, and related services for the Information Technology Solutions Department using State of Texas Department of
Information Resources Cooperative Contract DIR-TSO-4092, in an annual amount of $1,406,387.25 for a three-year term amount
of $4,219,161.75.
DISCUSSION:
On March 3, 2018, City Council approved Mayor and Council Communication (M&C) P-12181 for the execution of a purchase agreement with SHI
Government Solutions, Inc. for Microsoft licenses. This action seeks to replace M&C P-12181 for continued services.
The Information Technology Solutions Department (ITS) will use this agreement to purchase Microsoft software licenses, maintenance, and related
services for desktops, laptops, tablets, smartphones, servers, and databases under a Microsoft Enterprise Agreement (EA) for the foundation
Microsoft products used by most employees. Software under the EA includes, but is not limited to Windows Desktop and Server, Office,
Exchange, Virus Protection, and required Client Access Licenses (CAL) to maintain licensing compliance. Significant benefits under this
agreement include consistent software availability regardless of the device type (desktop/laptop, tablet, smartphone), fast deployment, and broad
management controls.
The contract pricing is based on the current license count but additional licenses will be added as new devices are brought online. An
authorization of $50,000.00 is requested to ensure that the ITS Department is able to pay for additional licenses acquired throughout the year.
This "true-up" amount was determined using historical growth data.
ADDITIONAL
ITS WATER IT LIBRARY TOTAL
LICENSES
Year1 $ 1,199,911.54 $ 136,475.71 $20,000.00 $50,000.00 $ 1,406,387.25
Year2 $ 1,199,911.54 $ 136,475.71 $20,000.00 $50.000.00 $ 1,406,387.25
Year3 $ 1,199,911.54 $ 136,475.71 $20,000.00 $50,000.00 $ 1,406,387.25
Total $ 3,599,734.62 $ 409,427.13 $60,000.00 $150,000.00 $4,219,161.75
ADMINISTRATIVE INCREASE — An administrative change order or increase may be made by the City Manager up to the amount allowed by
relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
PRICE ANALYSIS — The Department of Information Resources (DIR) contract DIR-TSO-4092 offers fixed discounts. Staff reviewed the pricing and
determined it to be fair and reasonable.
COOPERATIVE PURCHASE — State law provides that a local government purchasing an item under a cooperative purchasing agreement
satisfies any state law requiring that the local government seek competitive bids for purchase of the item. DIR Contracts are competitively bid to
increase and simplify the purchasing power of government entities across the State of Texas.
M/WBE OFFICE - A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
SUCCESSOR CONTRACTS - In the event that the cooperative contract is not renewed, staff would cease purchasing at the end of the last
purchase agreement coinciding with the valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would
stop making purchases when the last appropriation expires, regardless of whether the then-current purchase agreement has expired. The City
initially use these cooperative contracts to make purchases authorized by this M&C. The cooperative contracts expire on various dates. If the
cooperative contract is extended, this M&C authorizes the City to purchase similar services under the extended contracts. If the cooperative
contract is not extended, but a new cooperative contract is executed with the respective vendor with substantially similar terms as the previous
cooperative contract, this M&C authorizes the City to purchase the services under the new cooperative contract.
AGREEMENT TERM — Upon City Council's approval, this agreement will commence upon execution by both parties and expire in accordnace
with DIR-TSO-4092 or applicable successor contract.The agreement may be renewed for additional terms according to the cooperative
agreement at the City's options to renew. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term. The Agreements may be renewed up to two (2) additional
one-year terms.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating
departments' Operating Funds to support the approval of the above recommendation and execution of the purchase agreement. Prior to any
expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Valerie Washington 6192
Originating Business Unit Head: Kevin Gunn 2015
Additional Information Contact: Kevin Gunn 2015