HomeMy WebLinkAboutContract 51951-A2CSC No. 51951-A2
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 51951
WHEREAS, the City of Fort Worth ("City") and Trinity Habitat for Humanity (hereafter
"Agency"), made and entered into City Secretary Contract No. 51951 ("Contract") effective January 1,
2019;
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-18-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218;
WHEREAS, the Contract is set to expire on March 31, 2021;
WHEREAS, the City Council authorized the City Manager or his Designee to extend the Contract
for an additional period of time if necessary for completion of the Program (M&C G-19326);
WHEREAS, the Agency requested an additional extension of the Term of the Contract to expend
remaining CDBG Funds for the repair of additional homes required for completion of the Program and the
City agreed to such extension;
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the
Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby enter into this Amendment to memorialize the
Parties' agreement to amend the Contract as follows:
Section 3 TERM is hereby deleted and replaced with the following language:
3. TERM,
The term of this Contract begins on the Effective Date and terminates on September 30, 2021,
unless earlier terminated as proved in this contract.
Section 5.2.4 Payment of CDBG Funds to Agency is hereby deleted and replaced with the following
language:
5.2.4 Payment of CDBG Funds.
CDBG Funds will be disbursed to Agency upon City's approval of Reimbursement Requests
including submission of Complete Documentation to Ciry in compliance with Section 9. If Agency
expends all funds budgeted for the Program prior to September 30, 2021, City may hold back a small
amount of the CDBG funds until the end of the term. During this interim period, Agency must continue to
submit Attachment III-Client Data Report in Exhibit "D" — Reimbursement Forms monthly. It is
expressly agreed by the Parties that any CDBG Funds not spent or approved for reimbursement to
Agency shall remain with City.
II.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
III. OFFICIAL RECORD
CITY SECRETARY
Amendment No. 2 to CSC No. 51951 FT. WORTH, TX
Trinity Habitat for Humanity Preserve A Home (Ash Crescent)
This Amendment is effective immediately upon execution. .
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 2 to CSC No. 51951 Page 2
Trinity Habitat for Humanity Preserve A Home (Ash Crescent)
ACCEPTED AND AGREED:
TRINITY HABITAT FOR HUMANITY
�a�te- Yaate�
ag ager (M 29, 202112:16 CDT)
By:
Gage Yager, CEO
CITY OF FORT WORTH
��
Fernando Costa (Mar30, 2021 09:08 CDT)
By:
Fernando Costa, Assistant City Manager
�,o-ov�n���
a FORT ��
ATTEST: � OFa00000000�L d
p� o op��� RECOMMENDED BY:
0
C !`o g �I d
By; ���� `��� � �° �_� . �� � _
d � B
Mary J. Kayser, City Secretary ��no�TE°° pc.r��,o,a � y Victor Turne ,r Director of Neighborhood
M&C: G-19326 ��� X 4�"� Services
June 26, 2018
1295 Certiiication No. 2019-54743
Date: October 3, 2019
APPROVE AS TO FORM AND LEGALITY:
��.,,-�_
By:
Taylor Paris, Assistant City Attorney
CONTRACT COMPLIANCE MANAGER:
By signing below, I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
= ta.I.�cL,
Barbara Asbu y(Mar29, 202ll219 CDT)
Barbara Asbury
Compliance and Planning Manager
Amendment No. 2 to CSC No. 51951
Trinity Habitat for Humanity Preserve A Home (Ash Crescent)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC No. 51951-A1
F�RST AMENDMENT TO CITY SECRETARY CONTRACT NO. 51951
WHER�AS, the City af �ort Worth ("City") ac�d Triif�ty HaUitat for Hui��a�iity (lie�•eaftez•
"Agency"), n�ade ai�d ezlte�•ed i��ta City Sec�•etary Cnt�tract No. 5195i ("Cont��act") effective Januaiy l,
za� s;
WHEREAS, the Coniract provides fiandiug ta Agez�cy pu►•suazit to a grant received by City fro�n
the United States De�3a�-tment of Hous�ng and Urb��� Development ("HUD") throu�h tl�e Co�a3n�unity
De�elopn�ent Bloek Gz•ant Prog�•a�xl ("CDBG"}, PT'O�C�E11 No. B-18-MC-48-0010, Catatog of Federal
Domestic Assista��ce No. 1�.21 S;
WHEREAS, #he Cont��act «�as set to expir•e o�� JuEfe 3p, 202Q;
WHEREAS, the City Council at�tl�o��ized the City Maltager nr his Designee to exte��d the Cantract
far an additiat�ai �erioci of tiine ifn�cessary fo�• coznpletion of the Pz•ogz•atn (M&C G-19326);
WHEREAS, Yhe Agency requested an extension of the Te�-i�� af the Coi�tract ta expend remai�iing
CDBG Funds for the �•epair of additional l�omes z•equi��ed fo�• coinpletion of the Progra�n and the Ciry agreed
to such extension; and
WHEREAS, it is the i�zutu�l desij�e of City a�3d Agency to a��lend the Cont�•act to compiete the
Prograna at�d �neet Cont�-aci abj�ctives.
NOW, THEREFOAE, City and Agency hereby enter i�ito this An�e�id�nent to �net�arialize fl�e
Paz•ties' ag�•eement to a���end the Cont�•act as fofiows:
I,
Sectio�� 3 TERM is ��eceby deleted and re}�laced wit1� the followin�; language:
3. TERM,
The term of this Coiit�•act Uegi��s on tl�e Effective Date and terminates on Marcl� 31, 2021, l�nless
earlier terminated as p�•oved in this cor�track.
Section 5.2.4 Payment of CDBG Funcfs to Agency is hereby delefed a��d repiaced witl� t�ie foliowing
language;
5.2.4 Payment of CDBG Funds.
CDBG Funds will be disbursed to Age��cy upon City's appz•o�al of Reimbursement Rec��iests
including subi��ission of Con�plete Docu�nentation tn City in con3pliance wi#h Section 9. If Agency
expends all fi�iids U��dgeked for tl�e P�•ogra��� pz•io�• to March 3 I, 2021, City n�ay Iiold �ack a srnall ama�ant
af thc CDBG fi�nds ui�til the ei�d of t��e ter�n. D�iring t1�is inte�•im period, Agency t�iust co��tintte to submit
Attaclfzne��t III-Cliet�t Data Repo�•t in Extiibit "D" -- Reimbu�•sement Forms moi�tl�ly. Tt is expressly
agreed by the Pai#ies t��at any CDBG Fui�ds not spe�it o�• app�•oved for rei�iibursen�e��t to Aget�cy shall
�•e�nain witl� City.
Ii.
All teri�►is ar�d conditians af t�e Cont�•act not ame��ded herein re��lain ui�affected and i�z fi�ll i'orcc
and eF%et, are �inding on tlie Parties aiid a�-e hereby ratifed by the Pai�ies. Capitalized terms not defined
herein sliall l�a��e tl�e niea�aings assigr�ed to tlae�i� in tlae Contract.
Amend�nenl �o, 1 to CSC No. 5[ 95l Page I
Trinily Habitat for Ht�maE�iry Prese�ve A Ho�3�e {Ash Cresce33E)
7�r.
This Amettd�nent is effective i�nmediatety upon exec��tio��. .
[SIGNATURCS APP�AR ON FOLLO��'ING PAGEj
AniendrneEit Na. E to CSC No. 5195 i pag� 2
"I'rinily Habitat !'or Hiu��nnily Preserve A Home (Asii Cresccc�t)
ACCEPT�D AND AGR�ED:
TRINITY HABITAT I'OR HUMANrTY
By: (
Gage ; ager EO
CiTY OP FORT WQRTH
��
By:
Fernando Costa (Nov 9, 2020 0829 CST)
Ferl�a�ido Costa, A�sistant City M���ager
ATTCST:
By; ���� `���
Mary J. Kayser, City Seci•eta�y
M&C: G-19326
June 26, 2018
1295 Certtficatioi� No. 2019-SA743
Date: Octobei• 3, 2019
R�COMM�ND�D BY:
By. �� �,�
Victor Turuer, Directo�- of Neighbariiood
Services
APPROVC AS TO 1+ORM AND LEGALITY:
BV'lo Pate (�0826 CST)
J
Jo Ann Pate, Assistant City Attorney
CON`TRACT COMPLIANCE MANAGER:
By signi��g, I ac��owledge t�1at I am the person respansiUle
for the �iionitoring and ad�ninisti•ation af this contract, including
enstu'ing all perfornsance anc� repotting requireinents.
BA!'bA!'A A5%Ui;Y
6arbara Asbury (Oct29, 202010:50 Co7)
Barba�•a Asbuiy
Conigliance and Planning Manager
Signature:
Email: gage.yager@trinityhabitat.org
Signature:
Email: �ictor,turner@fortworthtexas.gov
Signature:
Email: Fernando.Costa@forfwortF�texas.gov
Amendment No. 1 to CSC AIo. 5195 I
Trinity Habitat for Hum�nity Preserve A Home (Ash Crescent)
Signature;
�mail: �arbara.Asbury@fortworthtexas.gov
Signature:
Email: jo.pate@fortworthtexas.gov
Signat�re:
�mail: Mary.Kayser@fortworthtexas.gov
Page 3
�onr�crNo Y 51951
STATE OF TEXAS §
§
COUNTY OF TARRANT §
This contract ("Contract") is made and entered into by and between the City of Fort Worth
{hereafter "City") and Trinity Habitat for Humanity (hereafter "Agency"). City and Agency may
be referred to individually as a"Party" and jaintly as "the Parties".
The Parties state as follows:
WHEREAS, City receives grant monies from the United States Department of Housing
and Urban Development through the Community Development $lock Grrant ("CDBG") Prograrn,
Program No. B-18-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218;
WHEREAS, a national objective of the GDBG program is to benefit low and moderate
income citizens in accordance with 24 GFR Part 570, as amended from. time to time;
WHEREAS, Agency submitted a proposal to use CDBG funds %r a program to serve
individuals and families,100% af whom must be low and moderate income;
WI�REAS, City citizens, the Community Development Council, and the City Council
ha.ve deterrnined that CDBGr programs are needed by the City's citizens.
NOW, THEREFQRE, the Parties understand and agree as follows:
1. INCORPORATI4N OF RECT�'ALS.
City and Agency hereby agree that the recitals set forth above are true and correct and form
the basis upon wh�ich the Parties have entered into this Contract.
2. DEFINIT'�ONS.
In addition to terms defined in the body of this Contract, the terms set forth below shall
ha.ve the definitions ascribed to them as follows:
Area Median Income or AMI means the median family income for the Fort Worth-Arlingtan
metropolitan statistical area as established annually by HUD. The 2017 income limits are
attached hereto as EXHIB�T "A.-1" — 2018 HUD �ncome Limits.
Business Diversiiy Enterprise Ordinance or BDE means the City's Business Diversity
Ordinance, Ordinance No. 2U020-12-2Q11.
CDBG means Cummunity Development Block Grant.
���
Complete Documentation means the following documenta,tion as applicable:
�` l��j • A,ttachments I, II, and III, with supporting documentation including:
�,GG =,��,�,�e, o Proof of expense: copies of timesheets, invoices, 18as�s;�;�•
�;�,�,'t. `,,` ,,.[�,.�,� cons h uc tio n/ven dor co n# r a e ts or o t her documen t a tion s hc�vu'����p � �
, �,�c �:.;r<<:: is due by Agency. ' �9 ����E�'���'
C�� ` � t,�" � p�� �
c:�� �
CDBG REHABILiTAT'ION CONTRACT 2019-2020 � ��^ ����e�l�
Trinity Habitat for Humanity 2019-2Q20 Preserve A Home Program --
o Proof of payment: cancelled checks, bank statements, or wire transfers
necessary to demonstrate that amounts due by Agency were actually paid by
Agency.
o Proof of client e6gibility: Source Documei�tation for a�l clients participating
in the Prograc�.
• Complete Documentation� shall meet the standards described in the attached
EXHIBIT "F" - Standards for Complete Documentation.
• Any other document or record reasonably necessaty to veri�y costs spent and client
eligibiliry for the Program.
CDBG Funds means the CDBG grant funds supplied by City tc� Agency wnder the terms of this
Confiract.
CDBG Regulations means regulations found at 24 CFR Part 570 et seq,
DBE means disadvantaged business enterprise in accardance with 49 CFR Part 26.
Director means the Director of the Neighborhood Services Department.
Effective Date means January 1, 2Q19.
HiJD means the United States Deparlrnent of Housing and Urbaii Development.
IDIS means Integrated Disbursement Information System, HLTD's project tracking system.
Income Eligible Client means a client whose annual income adjusted for family size does not
exceed SO% of AMI using the most current HUD Income Guidelines and Technical Guidance for
Deternuning Income and Allowances. The defirution of awival income to determine client income
eligibility shall be the definition contained in 24 CFR Part 5.609; as amended frorn time to time.
National Objective means �n activity that benefits low and moderate income persons. For the
purposes of this Contract, I00°fo of the clients served by the Pi•ogram must be Income Eligible
Clients.
Neighborhood 5ervices Department means the City's Neighboi•hood Services Deparlrnent.
OMB means the Office of Management and Budget.
Program means the sezvices described in EXHISIT `�A" — Pro�;ram Summary.
Reimbursement Request means all reports and other document�ition described in Section 9.
Source Documentation means documentation of full household income of any type described
under the defizzition of annual income in 24 CFR Part 5.609, incli�ding but not limited to copies of
paychecks, Social Security and disahili#y verification letters, interest or rentai income statements,
CDBG REHABILITATION CONTRACT 2019-2020 Page 2
Trurity Habitat for Humanity 2019-2020 Preserve A Home Pmgram
retirement income statements, child support and alimony verification, unemployment benefit
letters, and the like.
Unduplicated Clients means a count of a11 clients served by the Program at least once in the
Contract Term. Clients served by the Program more than once in the Contract Term will only be
counted the frst time they are served when determining the total count of Unduplicated Clients,
3. TERM.
The term of this Contract begins on the Effective Date and terminates on .Tune 30, 2020
unless earlier terminated as provided in this Contract.
4. DUTIES AND RESFONS�BILITIES OF CITY.
4.1 Provide CABG Funds.
City shall provide up to $400,000.00 of CUBG Funds under the terms and co�ditions of
this Contract for Agency's Preserve A Home Program.
4.2 Munitar.
City will monitor the activities and performance of Agency and any of its contractors,
subcontractors ox vendors as necessary, but no less than annually. Moinitoring by City will include
determining whether Agency is meeting the National Objective during the term of this Contract.
5. DUTIES AND RESPONSIBILITIES OF AGENCY.
5.1 Reauired Services.
Agency shall perform the services described in EXAIBI'I' "A" — Pragram Summary in
aceordance with the terms and conditions of this Contract.
S.2 Use of CDBG Funds.
5.2.�, Com liance with CDBG Re�ulations and Co�►tract.
Agency shall be reimbursed for eligible Program costs with CDBG Funds only if Cit�
determines in its sole discretion that:
5.2.1.1 Costs are eligible expendituxes in accordance with CDBG Regulations.
5.2.�.2 Costs are i�. connpliance with this Contract and are reasonable and
consistent with industry norms.
5.2.13 Complete Documentation, as applicable, is sub�mitted to City by
Agency.
52.2 Bud et.
5.2.2.1 The CDBG Funds wi�l be paid on a reimbursement basis in accordance
CDBG REHABILZTATION CONTRACT 2019-2020 Page 3
Trinity Habitat for Humanity 2019-2Q20 Preserve A Home Program
with EXFIIBIT "B" - Budget.
5.2.2.2 During the term of this Contract, Agency may submit written requests
to increase or decrease line-item amounts in the Budget, includiuig an
explanation of why such increases or decreases are necessary. All
requests sh�ll be approved by Director in writing, with such approval
being in the Director's sole discretion. If Director approves the
Agency's proposed Budget amendment (as approved, the "Amended
Budget"), then the Amended Budget will take effect on the first day of
the month following the month in which it was approved by Director,
unless otherwise specifted in the amend�aent. All requests for Budget
amendments must be submitted by June 1, 2019.
5.2.3 Chan�e in Pro¢ram Bud�et.
5.2.3.1 Agency will notify City promptly of ariy additional funds it receives for
operation of the Program, and City reserves the right to amend this
Contract im such xnstances to ensure ccimpliance with HUD regulations
governing cost allocation.
5.2.3.2 Agency agrees to utilize the CDBG I�unds to supplezrxent rather than
supplant funds otherwise available for the Program.
5.2,4 Pavment of CDBG Fuads to Agencv.
CDBG Funds will be disbursed to Agency upon City's approval of Reimbursement
Requests including submission of Complete Documentation to City in compliance with Section 9.
If Agency expends all funds budgeted for the Program prior to Ju ne 30, 2024, C�ty may hold back
a small amount of the CDBG Funds untxl the end of the term. Duc-ing this interim period, Agency
must continue to submit Attachment ITI — Client Data. Report in E7LHIBI'I' ��D" — Reimbursenaent
Forms monthly. It is expressly agreed by the Parties that any CDBG Funds not spent or approved
for reimbursement to Agency shall remain with City.
5.3 Proeram Performance Milestones.
5.3.1 Agency represents that the Program will achieve the following zxxilestones in
accordance with EXHIBIT "A" — Program Summary and the table below:
5.3.2 Failure of Agency ta meet these milestones or a material deviatian from them as
outlined in this Section 5.3 is a breach of this Contract. For the purpose of this Section, "material
deviation" shall mean more than lU% Iower than the specified goal. In the event of such breach,
CDBG REHABIL,ITA.TION CON"�RA.C� 2019-2020 Page 4
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
City reserves the right in its sole option to (i) delay or withk�old payment af Reimbursement
Requests, (ii) lower Agency's allocation of CDBG Funds, or (iii) terminate this Contract.
5.3.3 Failure to meet at least 80% of its performance milestones or serve 24 Unduplic�,ted
Clients under this contract may, i� City's sole discretion, disqualify Agency for consideration
under the City's Request for Proposals for subsequent Program Years for federal grant funds.
5.3.4 A:mendments to performance milestones regarding CDBG funds must be approved
by the Director iin writing, with such approval being in the Director's sole cliscretio�n. If Director
approves the Agency's proposed amended performance milestones,(as approved, the "Amended
Performance Milestones"), then the A,mended Pex�orm�nce M�lestones wilTtake effect on the
first day of the month following tfie month in which it was approved by birector, unless otherwise
specified in the amendment. All requests for annendments to performance milestones must be
submitted by September 30, 2019. Notwithstanding the above, any amendrnents to this Contra+ct
shall not reduce the number of Unduplicated Clients sta.ted in Section 5.3.3 and in EXHIBIT "A"
- Program Summary. �
5:4 `Identify Pro�ram Ezaenses Paid with'CDBG Funds.
Agez�cy will kesp accounts and records in such a manner that City may readily xdentify and
account for Program expenses reimbursed with CDBG Funds. These records shall be made
available to Citqfor audit purposes and sha11 be retained as required hereundex.
5.5 1Vleet National Obiective,
Agency'shall ensure that the activitieS carried out in the Program will meet the National
Objective.
5.6 �'ro�ram Subcontracts.
Agency shall not e�ter into a subcontract with anot�er agency, contractor, or vendox 'to
�rovide a service to clients far any part of the Program thaf will be paid with CDBG Ftu�ds'withou#
City'S written consent.
6. CLIENT ELIGIB�LITX VERIFICATION.
6.1 Client Eligibilitv.
Agency'will document client eligibility as follows:
�.1.1 ,A�$encv Clients.
Agency must verify a11 new clients' income with Source Documentation. Agency must
use the annna.� incame defanition in 24 CFR Part S.b09 to establish client income and must use the
most current HUD Income Guidelines. The income of all Program clients must be documented
and 100% of them must be Income Eligible Clients.
6.1.1.1 All Program clients must be reported on EXHIBIT "D" —
Reimbursement Forms, Attachment III. Any Agency clients for
which tl7e appropriate Source Documer�tation is not obtained shall be
presumed ineligible.
CDBG REHABILITATION CONTRACT 2019-2020 Page 5
Trinity Habitat for Humanity 20�9-2020 Preserve A Home Program
6.2 Submission of Comulete Documentation.
Agency must submit copies of documentation of client eligibility described in Section 6.1
with Attachment III with each month's Reiwbursement Request for all Unduplicated Clients.
6.3 Maintain Documentation.
Agency must maintain copies of all dacumentation required by this Section 6 for 5 years
following the expiration of the Contract term. This Section shall survive the earlier ternunation
or expiration of this Contraet.
7. ADDITIONAL CDBG REQUIREMENTS.
Agency agrees to comply with all requirements of the CDBG Program as stated in the
CDBG Regulations, includ.ing but not limited to the following;
7.1 Environmental Review.
CDBG Funds will not be paid, and costs cannat be incui7ed on a given site urttil Ciiy ha.s
conducted an environmental review and completed an Environmental Review Record for that site
as required by 24 CFR Part 5$. The individual environmental reviews may result in a decision to
proceed with, madify, or cancel the funding for the Prograrn. Furt�er, Agenc�y will n�ot
undertake or commit an� funds to pbysical or choice limiting actians as described in any
applicable federal regulations. Any violatinn of this provision wi�ll (i) cause this Contract to
terminate immediately, and (ii) require Agency to repay City t:he CDBG Funds it has alread.y
received atxd forfeit any futtue payments of CDBG Funds.
7.1.2 Environmental Miti�ation.
If applicable, Agency must take the mitigation actions outlined in E7�TiBIT "A 2" —
Lead-Safe / Preserve A Honae Program Partnership Environ�nental Review Process. Failure
to complete the required mitigation action is an event of default tmder this Contract.
7.2 Contract Not Constitutin� Commitment of Funds.
Notwithstanding any provision of ttus Contract, the Parties agree and acknowledge that
this Contract does not constitute a con:vmitment of funds, and th�it such commitment of funds or
approval may occur only upon (i) satisfactory completion of an environmental review and receipt
by City of a.n authorization to use grant funds from HUD under 24 CFR Part 58, (ii) approval of
City's 2018-2019 and 2019-2020 Action Plans respectively, and (iii) receipt by City of a grant
agreement from HUD.
7.3 Monitoring.
7.3.1 Agency understands and agrees that it will be subject to monitoring by City for
compliance with terms and provisions of this Contract and the CI7BG Regulations for the term of
this Contract. Agency is subject to such monitoring during tlie, term of this Contract and for 5
years a£ter the Contra.ct term ends. Agency will provide reports and access to Program files as
requested by City during this 5 year period. For purposes of thi5 Contract, this 5 year period for
CDBG REHABILITATION CONTRACT 2019-2020 Page 6
Trinity Habitat for Humanity 2019-2020 Preserve A Iiome Program
monitoring is deemed to begin immediately %llowing the expiration or termination af this
Contract.
7.3.2 Representatives of City, HUI7, HL7D Office of Inspector General, �.a cne v�it�a
Stat�s Comptroller General-shall have access during regular business hours, upon 4$ hours prio�
notice, to Agency's offices and records pextainin$ to the use af the CDBG �unds, and to Agency's
officers, directors, ager�ts, employees, contractors, subcontractors �z�d vendors for the purpose of
such monitoring.
7.3.3 In addition to other provisions of tbis Contract regarding frequency of monitoxing,
City reserves the right to perform desk reviews ar an-site monitoring of Agency's compliance witla
the terms anc� conditions of this Contract. City sha11 provi�e Agency with a wntten report of the
morutor's findings after each monitoring visit. If the monitoring repqrt notes deficiencies in
Agency's performance, the report shall include requirements for the timely correction of said
deficiencies by Agency. Failure by Agency to take the action specified in the monitoring;report
may be cause for suspension or termination of this Contract as provided herein.
7.3.4 Subsections 7.3. I through 7.3.3 sha11 be applicable for the Contract ter.m and for 5
years thereafter and shall survive the earlier termination or expiration of ttus Contrac�
7.3.5 Agency shall provide City annually the results of any state or fedaral monitorinig
of any of its programs and single audits. Suchresults shall be submitted within 60 days of
receipt of such state ar federal monitoring report, or with the Januazy ReimbursementRequest,
whichever is earlier.
7.4 Age».cv Procurement Stand�rds.
Agency shall comply with all applicable federal, state and 1oca1 laws, regulations, and
ordinatices for making procurem�nts under this Contract. In addition to the conflict; of interest
provisions in Section I4.13.3, Agency shall estab�ish written procurement procedures to erisure
that materials and services are obtained in a cost effective mann�r and that provide for full and
open competition. Agency; shall provzde a copy of such procurement procedures to City before the
first payment for constructian services is processed. When procuring materials and services fox
this Contract, Agency shall comply at a minimutti with the procurement standards in 2 CFR Part
200.317 through Part 200.325:
7.4.1 Contracts in excess of $10,000.00 made by Agency using CDBG Funds must
include pmvisians governing ternunatian for cause aad convenience including the manner by
wk�ich such termination shall be effected and the basis for settlement of the term�nated contract, if
any, as required by Appendix II (B), 2 CER Part 200.
7.4.2 Agency shall not make any contract with parties Iisted on the government wide
System for Award Management, www.sam.gov ("SAM"). Agency must confirm by seazch of
SAM that a11 contractors paid with CDBG Funds are not listed by SAM as being debarred, bbth
prior to contract execution and prior to submitting a Reimbursement Request which includes
invaices from any such Go�lCractor. Failure ta submit such proofs of search shall be an evex�t
of defanit.
CDBG REHABILITATTON CONTRACT 2019-2020 Page 7
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
7.5 Cost Principles/Cost �teasonableness.
Agency shall administer its use of CDBG Funds in compliance with 2 CFR Part 200, as
applicable. The eligibility of costs incurred for perFormance rendered shall be determined in
accordance with 2 CFR Part 200.400 through 2 CFR Part 200.475.
7.6 Financial Manaeement Standarda.
Agency agrees to comply with 2 CFR Part 200, as applicable. Agency also agrees to adhere
to the accounting principles and pracedures required therein, utilize adequate internal controls, and
maintain necessary supporting and back-up documentation for all costs incurred in accordance
with 2 CFR Part 200.302 and Part 200.303.
7.7 Uniform Administrative Requirements, C'ost Princiales. and Audit
Reauirements.
Agency will comply with the Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for F�deral Awazds in 2 CFR Part 2U0, as applicable, or any reasonably
equivalent procedures and requirements that City may require. '
7.8 Terms Aunlicable to Contractors, Snbcontractors and Vendors.
Agency understands and agrees that all ter�ns of this Contract, whether regulatory ar
otherwise, shall apply to any and all contractors, subcontractors and vendors o�'Agency which are
in any way paid with CDBG Funds or who perform any work in connection with the Program.
Agency shall cause all applicable provisians of tlais Contract to l�e included in and made a part of
any contract or subcontract executed in the performance of its obligations hereunder including its
obligations regazding tiie CDBG Regtilations. Agency shall monitor the services and work
�erformed by its contractors, subcontractors and vendors on a rc:gular basis for compliance with
the CDBG Regulations and Contract provisions. Agency must cure all violatioris of the CDBG
Regulations committed by its contractors, subcontractors or ven�iors. City maintains the right to
insist on Agency's full compliance with the terms of this Contract and the CDBG Regulations and
Agency is responsible for such compliance regardless of whether actions taken to fulfill the
requirements of this Contract are taken by Agency or by Agency's contractors, subcontractors or
vendors. Agency acknowledges that the provisions of this Section shall survive the earlier
termination or expiration of this Contract and shall be applicable fbr 5 years after the Contract term
ends.
7.9 Couvri�ht and Patent Ri�hts.
No reports, znaps, or other documents produced in whole or in part under this Contract shall
be the subject of an application for copyright by or on behalf af Agency. HUD and Ciiy shall
possess all rights to invention or discovery, as well as rights in data, which may arise as a result of
Agency's performance under tkus Contract.
7.10 Conflict of Interest Disclosure.
Tn accordance with the requirements of Section 14.13 2.1 and 14.13.4, Agency shall
esta.blish conflict of interest policies for federal awards. Agency� shall disclose to City in writing
any potential conflict of interest. Additionally, all a�plicants for Agency services shall be required
to complete the attached conflict of interest form iz�corporated herein as Exhibit "K"—Canflict
CDBG REHABILITATION CONTR.ACT 2019-2020 Page 8
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
of Interest Form and disclose any potential conflict of interest to both Agency and City. If the
applicant chec�s "yes" to any items on the form, Agency m.ust submit the fortn to its designated
Contraat Administrator. City Compliance Specialist(s) will review information to detertnine
whether CDBG Conflict of Interest requirements will apply. The Contract Administrator will
notify Agency Qf appropriate next steps at that time.
7.11 Comuliance with FFATA and WhistleblowerProtections.
Agency shall comply vt►ith the requirements of 2 CFR 300{b), including provisions of the
Federal Fundi.ng Accountabilxty and Transparency Act ("FFATA'� governing requirernents on
executive compensation and provisions governing whistleblower protections contai�ned in 10
U.S.C. 2409, 41 U.S,C. 4712, l0 U.S.C. 2324, 41 U.S.C. 4304 and 41 U.S.C. 4310.
7.11.1 Agency shall provide City with its DLJNS number.
7.12 Internal Contro�s.
In compliance with the requirements of 2 CFR Part 200.303, Agency sha1L
7.12.1 Establish and maintain effective internal controT over the CDBG Funds that
provid�s reasonable assurance that Agency is managing the CDBG Funds in compliance with
federal sta.tutes, regulations, and the terms and conditions of this Contract. These internal controls
shall be in compliance with guidance in "Standards for Internal Control in the Federal
Governtnent" issued by the Corn�troller General of 'the United States or the "Internal Control
Integrated Framework" issued by the Committee o£ Sponsoring Organizations of the Treadway
Commission '("COSU");
7.12.2 Comply with federal statutes, regulations, and the terms and conditions o£ this
Contract;
7.12.3 Evaluate and monitox Agency's compliance with staiutes, regulations and the terms
and conditions of this Contract;
7.12.4 Take prompt action when instances of noncompliance are identified includi.ng
noncompliance identified in audit findings; and
7.12.5 Take reasonable measures to safeguard protected personally identifiable
information and other infarmation that HUD or City designates as sensitive or Agency considers
sensitive consistent with applicable federal, state, local and tribal lavvs regarding privacy and
obligations of confidentiality.
7.13 Lead Safe Housing Rule.
Agency will ensure compliance with the Lead Safe Hausing Rule at 24 CFR Part 35, as
applicable. This includes but is not limited to Provision of Lead Hazard Inform�ation �amphlet,
use af Lead Certified cantractors, use of Lead-Safe work practices, and clearance of the work site,
as applicable tu the age of the housing unit and the extent of rehabilitation, Agency shall certify
that work affeets only "de minimus" areas as appropriate to specif'ic sites. "de minimus" thresholds
as defined by HUD are as follows: 20 square feet (2 square meters) on exterior surfaces; 2 square
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Trinity Fiabitat far Humanity 2019-2020 Preserve A Home Program
feet (0.2 square meters) in any one interior room; or 10 percent of the total surface area on an
interior or exterior type of component with a small surface area (such as window sills, baseboards,
and trim). Agency sha11 submit EXHIBIT "J" — Lead Safe Hazard Certificatian to City when
appropriate.
8. RECORD KEEPING: REPORTING AND DOCUMENTATION
REQUIREMENTS; AUAIT.
8.1 Record Keenins.
Agency shall maintain a record-keeping system as part oi' its performance of this Contraet
and shall promptly pmvide City with copies of any document City deems necessary for the
effective fulfillment of City's monitoring and evaluation respor►sibilities. Specifically, Agency
will keep or cause ta be kept an accuxate record of a11 actions taken and a11 funds spent, with
supporting and back-up documenta.tion. Agency will maintain all records and documentadon
related ta this Contract for 5 years after the Contract term ends. If any claim, litigation, or �,udit is
initiated before the e�tpiration of the 5 year period, the relevant xecords and documentation must
be retained until a11 such claims, litigation or audits have been resolved. For purposes of this
Contract, this 5 year period for record retention �is deemed to l�egin immediately following the
expixation or termination of this Contract.
8.2 Access to Records.
Representatives of City, HUD and any duly autharized ofiicials of the fed�ral government
will have full access to, and the right to examine, audit, copy, excerpt and/or transcribe any of
Agency's records pertaining to all matters covered by this Cont�•act for 5 years after the Contract
term ends. Such access shall be during regular business hours and upon at least 48 hours prior
notice. For purposes of this Confiract, this 5 year period for access to records is deemed ta begi.n
immediately following the expiration or termination of this Contt�act.
8.3 Renorts.
Agency will submit to City alI reports and documenta.tion �escribed in this Contract in such
form as City may prescribe. Agency may also be required to submit a final perfarmance andlor
final financial report if required by City at the ternaination of this Contract in such form and within
such times as City may prescribe. Failure to submit to City any rcport or documentation described
in this Contract shall be an event of default of this Contract dnd City may exercise a11 of its
remedies for default under this Contract.
8.3.1 AdditionalInformation.
Agency shall provide City with additional inforim�ation as may be rec�uired by state or
federal agencies to substantiate Program activities andlor expenditure eligibility.
8.4 Chante in Reportins Requirements and Forms.
City retains the right to change reporting requirernents and forms at its discretion. City
will notify Agency in w�riting at least 15 days prior to the effect.ive date of such change, and the
Parties shall execute an amendment to the Contract reflecting such change if necessary.
8.5 Audit.
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Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
$.5,1 Entities that Expend $750,000 or more in Federal Funds Per Year.
All non-federal entities that ex�end $750,000 or more in federat funds within l year,
regardless of the source af the federal award, must submit to City an annual audit prepared in
accordance with s�ecific reference to 2�FR Part 200.501 thrQugh �art 200:521. The audit sha11
cover the Agency's fiscal years during which this Contract is in force. The audit nnust be prepared
by an inde�endent certified public accounta.nt, be completed within b months following the end of
the �eriod being audited and be submitted to City within 30 days of its campletion. Agency's audit
certification is attached hereto as EXHIBYT ��C" - Aadit Certification Form and Audit
Requirements. The Audit Certilication Form must be submitted to City prior to or with the first
Reimburs�ment Reyuest. Entities that expend less than $750,000 a year in federal funds are
exempt from federal audit requirennents for that yeaz, but records must be available for review or
audit by appro�riate officials of the federal agency, Giry, and General Accounting Office.
8.5.2 Citv Reserves #he Ri�ht to Audit.
City reserves the right to perform an audit of Agency's Program operations and finances at
any time during the term of this Contract and for 5 years after the Contract term ends if Eity
determines that sueh audit is necessary for City's complianca with the CDBG Regulations or other
City policies. Agency agrees to a11ow access to all pertinent materials as described herein far such
audit. For purposes of this Contract, this 5 year period for City audit is deemed ta begin
unmediately following the expiration or termination of tlus Contract. If such audit reveals a
questioned practice or expenditure, such questions must be resolved within 15 business days after
notice'to Agency of such questioned practice or expe�nditure. If questions are not resolved within
this �eriod, City reserves the right ta withhold further funding under this Contract and/or any other
contractS with Agency. `IF AS A RESULT OF ANY AUDIT TT IS DETERMINED THA'�
AGENCY HAS FALSIFIED ANY DOCUMENTATION OR MISUSED, MISAPPLIED OR
MISAPPROPRIATED CDBG FUNDS OR SPENT CDBG FUNDS ON ,A�1X INELIGIBLE
ACTIVITIES, AGENCY AGREES TO REIMBURSE CITY THE AMQUNT OF 5UCI�
M4IVIES PLUS THE .AMOUNT OF ANY SANCTIONS, PENALTY OR OTHEIt:
CHARGE LEVIED AGATNST CITY BY HUD BECAUSE OF SUCH ACTIONS.
9. REIIVIBURSEMENT REQUIREMENTS.
9.1 DeadUne for S�bmitting Reimbursement Reauests.
9.1. T Reimbursement Requests shall be submitted monthly to the City and must be
received by the City on or before th.e 15t" day of the month following the month expenses were
paid by Agency. For example, the Reimbursement Request for June expenses must be received
by July 15. In the event the 15�' falls on a weekend or City holiday, Reimbursement Requests
shall be due the next day that the City is apen far business. Failure ta submit a Reimbursement
Request in a timely fashian may result, at the City's sole discretion, in City tal�ng the actioris
outlined in Section 10.1. NO'I'W�THSTANDING ANYTHING ABOVE, THE FINAL
REIMBURSEMENT REQUEST FOR EXPENSES INCURRED FOR JULY 2020 MUST
BE RECEIVED BY JUNE 1, 2020. COMPLETE DOCUMENTATION FOR ALL JULY
2020 EXPENSES MUST BE SUBMITTED BY JUNE 15, 2019. FAILURE TO SUBMIT A
FINAL REIMBURSEIVIENT REQUEST WITH COMPLETE AOCUNYENTATION BY'
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Trinity Habitat for Hutt�anity 2019-2020 Preserve A Home Program
JULY 15, 2020 WILL RESULT IN AUTOMATIC FO�'EITURE OF PAYMENT UF THE
JUNE 2020 REIlVIBURSEMENT REQUEST.
9.1.2 City will notify Agency by e-mail within 24 a�lendar days if a Reimbursement
Request is lacking Com�lete Dacumentation or corrections are needed. Agency will have 1Q
business days from the date of the e-mail natice to submit any requested infarmation or missing
documentadon. Agency ma.y be penalized, at City's sole discrction, in the City's HUD Grant
Request for Proposal or Notice of Funding Availability (NOFA) prucess for the Prograrn�. Year
following the Contract term associated with this contract for any ndtifieations received under this
Section. If Agency fails to submit all the requiz'ed information c►r missing documentatiun within
30 calendaz days fram the first e-mail, Agency sha11 forfeit any pa}�ments otherwise due that montl�
and failure to submit any requested information will be considered an event of default as outlined
in Section 10.1.2.
9.2 Submission of Reimbursement Reqnests.
Agency shall provide City with Cornplete Doc�umentadon and the %Ilowing re�orts
as shown in EXHIBIT "D" —Reimbursement Forms with each' Reimbursement Request:
9.2.1 Attachment I — In�voice.
This report shall contain the amount requested for reimbursement each month, the
cumulative reimbursement requested to date (inclusive of that mcmth's request).
9.2.2 Attachment II — Exue�diture Worksheek
This report shall itemize each expense requested for reirr►bursernent by Agenc� and shall
include the Account conesponding the expense to a Budget line item. In order for this report to
be complete the following must be submitted:
9.2,2.1 For payroll expenses, timesheets signei� by employees and approved b�
sttpervisor for all payroll expenses list�d. Timesheets must distinguish
between CDBG-funded time and non�-CDBG funded time and reflect
actual time spent on CDBG-funded activities. Agency may not submit
payroll expenses dated 60 calendar days �rior to the date of the
Reimbursement Request.
9.2.2.2 For non-payroll expenses, invoices for each expense listed with an
explanation as to how the invoiced e�pense pertains ta the Progxam.
Agency may not submit invoices dated 60 c�lendaz days prior to the date
of the Reimbursement Request.
9.2.2.3 Proof that each expense was paid b,y Agency, which pmof can be
satisfied by cancelled checks, wire transfer documentation, �aid receipts
or other appropriate banking docurnentation.
9.2.3 Attachment III — Client Data Report.
This report shall list each Unduplicated Client served during the month along wzth his or
her demographic information. The Client Data Report must maintain a list of all clients served
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Trinity �iabitat for Humanity 2019-2020 Preserve A Home Program
during the Contract term. In order for this report to be complete, the following must be submitted:
9.2.3.1 Source Documentation vf income verification for each Unduplicated
Client the first time the client is served by the Program
9.2.4 Delivery of Reimbursement Request.
Reimbursement Requests shall be submitted electronically via ZoomGrants.com. In the
event tha.t zoomgrants.com experiences unforeseen issues or complications, Agency may subrnit
12eimbursement Requests via email, or by other agreed upon method(s), per the Agency's
designated City contract administrator.
9.3 Withholdin� Pavment.
CTTY SHALL HAVE NO OBLIGATION TO PAY A1VY REIMBURSEMENT
REQUEST THAT IS NOT RECEIVED BY THE DUE DATE. F'ailure to timely submit
Reimbursement Requests and Complete DocumentaHon along with any required reports
shall be an evet►t of default.
10. DEFAULT AND TEitM�TATZON.
10.1 Failure to Submit Reimbursement Request or Required Documentation.
10.1.1 If Agency fails to submit a Reimbursement Request in accordance with Sectian
9, Agency shall be in default of this Contract. City will notify Agency in writing of such default
and the Agency will have 10 business days from the date of the written notice to submit such
Reimbuxseme�.t Request to cure the default. If Agency fails fo cure the default within such time,
Agency shall forfeit any payme�ts otherwise due tha.t month.
10.1.2 I� Agency fails to submit requested information or missing documentation as
set forth in Sectian 4.1.2, then Agency shall f�rfeit payment due that month az�d the failure to
submit shall be considered an event of default that shall not be cured.
10.1.3 NOTWITHSTANDING THE PROVISIONS OF SECTION 10.1.1 OR
10.1.2, IF AGENCY FATLS TO SUBMIT THE REIMBURSEMEN'T REQUEST DUE JULY
1, 2020, 4R IF TH� SUBMITTED REIMBURSEMENT REQUEST FOR JULY 1, 2020 �S
LATE, INCOMPLETE OR OTHERWISE NOT IN COMPLIANCE WITH THIS
CONTRACT OR THE CDBG �GULATIONS AS DETERMINED BY CITY IN TTS
SOLE DTSCRETION, THERE WILL �E NO CURE PERIOD AND ANY
REIMBURSEMENT WILL BE FORFEITED.
10.1.4 In the event of (i) an uncured default under Section 10.1.1 or an event of default
under 10. I.2 or (ii} more than 2 instances of default, cured or uncured, under these Sections, City
reserves the right at its sole option to terminate this Contract effective unmediately upon written
notice of such intent with no penalty or liability to City.
10.1.5 Notwi#hstanding anything to the contrary herein, City will not be required to
pay any CDBG Funds to Agency during the period that any Reirnbursement Request, report or
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liinity Habitat for Humanity 2019-2020 Preserve A Home Program
documenta.tion is past due or is not in compliance with this Contract or the CDBG Regulations, or
during any period during which Agency is in default of this Contract.
10.1.6 Tn the event of termination under this Section 10.1, all CDBG �unds awarded
but unpaid to Agency pursuant to this Contract shall be imm.ediately forfeited and Agency shall
have no further right to such funds.
10.2 Failure to Maintain Recards or Sa6mit Re�►orts and Documentation.
If Agency fails to maintain a11 records azid documentation as required in Section 8, or if the
maintained or submitted re�ort or documentation is not in compliance with ttus Contract or the
CDBG Regulations as determined by City in its sole discretion, C?ity will notify Agency in writing
and Agency will have 30 calendax days from the date of the written request to obtain or recreate
the missing records and documentation or submit or resubmit anyF such repori or documentation to
City. If Agency fails to maintain the required reports or documentation, or fails to submit or
resubmit any such report or documentation within sueh time, City shall have the right to terminate
this Contract effective im�mediately upon written notice of such intent with no penalty or liability
to City.
10.2.1 In the event of termina.tion under this Section' 10.2, a11 CDBG Funds awarded
but unpaid to Agency pursuant to this Contract shall be immedi�itely forfeited and Agency shall
have no fiuther right to such funds, and any CDBG Funds paid t� Agency must be repaid to Ciiy
within 3U days of teruiiination. Yf such CDBG Funds are not repaid to City within the 30 day
period, City shall exercise all legal remedies available under this Coniract.
10.3 In General.
10.3.1 Subject to Section 10.2, and unless specifically provided otherwise in this
Contract, Agency shall be in default under tkus Cont�act if Age�ncy breaches any term or condition
of this Contract. Tn the event that such a breach remains uncured' after 30 calendar da.ys following
written notice by City (or such other notice period as may be specified herein) or, if Agency has
diligently and continuously attempted to cure following receipt of such written notice but
reasonably requires rx�ore than 30 calendar days to cure, as determined by both Faxties mutually
and in good faith, City shali have the right to elect in City's sole <liscretion ta (i) extend Agency's
time to cure, (ii) terminate this Contract e�ective immediately upon written notice of such intent
to Agency, or (iii) pursue any other legal remedies available to City under this Contract.
10.3.2 City's remedies may inciude:
10.3.2.1 Direct Agency to prepare and follow a schedule of actions for
caxrying out the affected activities, � consisting of schedules,
tunetables and rnilestones necessary to implement the affected
activities.
10.3.2.2 Direct Agency to establish and i'ollaw a management plan that
assigns responsibilities for carryin€; out the rennedial activities.
10.3.2.3 Reprogram CDBG Funds that ha�ve not yet been expended from
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Trinity Habitat for Humanity 2U 19-2020 Preserve A Home Program
affected activities to other eligible activities or withhold CDBG
Funds,
10.3.2.4 Any other appropriate action including but nat limited to any
remedial action legally available such as declaratory judgnnent,
specific per�armance, damages, temporary or permanent
injuncrions, termination of this Contract or any other contracts vriith
Agency, and �ny other available remedies.
10.3.3 In the event of terxr►ination under this Section 1Q.3, a11 CDBG Funds awarded
but unpaid to, Agency pursuant to this -Contxact shall be immediately forfeited and Agency shall
have no further right to such fu.nds,: and any CDBG Funds already paid to Agency must be repaid
to City within 3p days of the termination, Failure to repay such CDBG Funds within the 30' day
period will result in Gity exercising alllegal remedies available under this Contract.
10.4 No Funds Disbursed while in Breach.
Agency understands and agrees that no CDBG Funds will be paid` to Agency nntil all
d�faults are cured to City's satisfaction.
10.5 No Compensation after Date of Termination.
Agency shall not receive any compensation for work undertaken after the date of the
termination.
10.6 Ri�hts'of Citv Not A.ffected.
Termination sha11 not affect or terminate any of the existing rights of City against Agency,
or which may thereafter accrue because of Agency's default and this provision shall be in addition
to any and all other rights and zemedies available to City under the 1aw. Such termination does
not terminate any provisions of this Contract that have been expressly noted as surviving the term
or termination of the Cantract. No delay or omission by City in exercising any right or remedy
available to it under this Contract shall impair any such right or remedy or constitute a waiver or
acquiesce�ce in any Agency default.
1�.7 Waiver of Breach Not Wairver of Subseauent Breach.
The waiver of a default or breach of any term, covenant, or condition of this Contract shall
not operate �s a waiver of any subsequent default or bxeach of the same or any other term, covenant
or condition hereof.
10:8 Civil, Criminal and Administrative Penalties.
Failure to pex�form all the Contract terms may result in civil, criminal or administrative
�enaities, including, but not limited to those set dut in this Contract.
10,9 Termination for Cause.
10.9.1 City may temunate this Contract in the event of Agency's default, inability, or
failure to perform subject to notice, gace and cure periods. In the event City terminates this
Cantract for cause, al1 CDBG Funds awatded but unpaid to Agency pursuant to thi,s Contract sha11
be immediately rescinded and Agency shall have no further right to such funds and any CDBG
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Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
Funds already paid to Agency must be repaid to City within 30 ciays of termination. Failure to
repay such CDBG Funds within 30 days will result in City exercising all legal remedies available
to City under this Contract. AGENCY ACHIYUWLEDGES AND AGREES THAT IF CITY
TERMINATES THIS CONTRACT FOR CAUSE, AGENCY OR ANY AFFILIATES OF
AGENCY SHALL NOT BE CONSIDERED FOR ANY OTl3ER CXTY CONTRACT �'OR
CDBG FUNDS FOR A MINIMUM OF 5 YEARS FROM THE DATE OF TERMINATION.
10.9.2 Agency may terminate this Contract if City does not provide the CDBCr Funds
substantially in accordance with this Contract.
10.I0 Terwination for Convenience.
In ternunating in accordance with 2�FR Part 204, Appendix II, this Contract may be
terniinated in whole or in part only as follows:
10.10. l, By City with the consent of Agency in which case the Parties shall agree upon
the termination conditions, in.cluding the effective date and in the case of partial termination, the
portion to be ternunated; or '
10.10.2 By Agency upon at least 30 days written notification to City, setting forth the
reasons for such termination, the effective da.te, and in the case of partial ternunatian, the portion
to be terminated. In the case of a�artial termination, City may terininate the Contract in its entirety
if City determines in its sole discretion that the remaining portion of the Contract to be performed
or CDBG Funds to be spent will not accomplish the purposes for which the Contract was made.
10. X 1 Dissolution o� Aeency Terminates Contract.
This Coniract shall terminate in the event Agency is dissolved or ceases to exist. In the
event of terrnination under this Section, all CDBG Funds are subjc;ct to repayment and/or City may
exercise all of its remedies under this Contract.
14.12 Reversion of Assets. '
Tn the event this Cantract is terminated with or without ca.use, all assets acquired by Agency
with the CDBG Funds including cash, interest payments from lo�uas or otherwise, a11 outstanding
notes, mortga�es or other security instruments, any accounts receivable attxibutable to the use of
the CDBG Funds, and any real or personal property owned by Agency that was improved with the
CDBG Funds shali automatically transfer to City or to such assignee as City may designate.
11. REPAYMENT OF CDBG FUNDS.
All CDBG Funds are subject to repayment in the event the Program does not meet the
requirements of this Contract or in the CDBG Regulations. If Agency takes any action th�t
results in the City being required to repay a11 or any portiorn of the CDBG Funds to �i[7A,
Agency agrees it wi11 reimburse City For such repayment. If Agency takes any action that
resuits in City receiving a finding from HUD about the Progr;im, whether or not repayment
of all or any portion of the CDBG Funds is required of City, A:gency agrees City may require
that 10% of the CDBG Funds be repaid to City as liquidated ciamages. The Parties agree that
City's damages in the event of either repayment to HUD bein� required or receiving a finding
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Trinity Habitat for Humanity 2019-202Q Preserve A Home Program
from HUD are uncertain and would be difficult to ascertain and rn�ay include an impact on City's
CDBG grant or other federal grant funds, in add.ition to the finding by HUD or a required
repayrnent of funds to HUD by Cxty. Therefore, the Parties agree that �ayment under this Section
of l.0% of the CDBG Funds by Agency to City is liquidated daznages and not a penalty.
12. CHANGE IN NON-PR4FIT STATUS.
Agency must provide City with w�rxtten notificatipn of any changes to its non-profit staius
withiri 15 calendar days of being notified of the change. Regardless of natice by Agency, if the
non-profit atatus of Agency chax�ges af.tez the date of this Contract, City may but is not obligated
to, ternunate this Contract: In the event of ternunation under this Section 12, all CDBG Funds
awarded but not yetpaid to Agency pursuant to this Contract sha11`be immediately rescin�ed:and
Agency shall have no further right to such funds: City, in its sole discrekion, may requize that atiy
CDBG Funds alreadypaid to Agency must be repaid to City within 30 calendar days of termination
under this Section.
13. SURVIVAL.
Any provision of this Contract that pertairas to auditing, monitoring, client income
eligibility, record keeping and reports, City ordinar�ces, or applicable CDBG requirements, and
any default and enforcement provisions necessary to enfocce such ptovisions, shall survxve the
termination of this Contract for 5 year� after the Contracf tetm ends and shall be enforceable by
City against Agency. For purposes of this Contract, this 5 year period for survival of certain
Contract provisions is deemed to begin immediately following the expiration or termination of this
Contract.
14. GENERAL PROVISIONS.
� 4�.1 Agencv an Indenendent Contractor.
Agency sha11 o�rate hereunder as an independent contractor and �not as an of�'xcer, agent,
servant ox employee of City. Agency shall have exclusive control of, and the exclusive right ta
control, the details of the work aud sez�vices performed hereundex, and all persons pez�'orming
same, and sha11 be solely responsible for the acts and omissions of its oi�'icers, members, agents,
servants, employees, contractors, subcontractors, vendors, clients, licensees or invitees.
14,2 Doctrine uf Respondeat Sunerior.
The doctrine of respondeat superior shall not apply as between City and Agency, or its
officers, members, agents, servants, employees, contractors, subcontra.ctors, vendors, clients,
licensees ar invitees, and nothing herein shall be construed as creating a partnership or joint
enterprise between City and Agency. City does not have the legal right to control the details of
the tasks pe;rformed hereunder by Agency, its officers, members, agents, employees, contractors,
subcontractors, ve�dors, clients, licensees or invitees.
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Trinity l�abitat for Hwnanity 2U 19-2020 Preserve A Home Program
14.3 Asencv Pronertv.
City shall under no circumstances be responsible for any I�roperty belonging to Agency, qr
its officers, members, agents, employees, contractors, subcontra�tors, vendors, clients, licensees
or invitees that may be lost, stolen or destroyed or in any way damaged and AGENCY HEREBY
INDEMNIFIES AND HOLDS HARMLESS CITY AND IT�i OFFICERS, AGENTS, AND
EMPLOYEES FROM ANY AND ALL CLAIMS OR SUITS PERTAINING TO OR
CONNECTED WITH SUCH PROPERTY.
14.5 ReliEious Or�anization.
Agency shall comply with all applicable requirements as �nore particularly described in 24
CFR Part 5.109. No portion of the CDBGr Funds sha11 be use� in support of any sectarian or
religious activity. �n addition, there must be no religious or membersiup criteria for clients of a
CDBG-funded service.
14,5.1. Senaration of Egplicitiv Relisious Activities.
Agency retains its independence and may cantinue to ca��ry out its mission, including the
defuution, development practice, and expression of its religious beliefs, provided that it does not
use CDBG Funds to support or engage in any explicitly religious activities (including activities
that involve overt religious content such as worship, religious instruction, or proselykization), or
in any other manner prohibited by law.
14.5.2 Explicitiv Reli�ious Activities.
If Agency engages in explicitly religious activities (including activities that in�volve overt
religiaus content such as worship, religious instruction, or proselytization), the explicitly religious
activities must be ofFered separately, in time or locatian, from tk�e programs or activities supported
by CDBCr Funds and participation must be voluntaty for clients c>f a CDBG-funded service.
14.5.3 Re4uired Notices.
If Agency constitutes a Faith-based organization under 24 CFR Part 5.109, Agency must
provide all clients of a CDBG-funded service wit� a Nadce of Be;neficiazy Rights, available upon
request from City staff. Such notice shall be provided to the client prior to enrollment in any
CDBG-funded program or activity. In addition, if a client or pros�ective client of a CDBG-funded
service objects to the religious chazacter of Agency, tt�en Agency must promptly undertake
reasonable efforts to identify and refer the client or prospective client to an alternate provider to
which the client or prospective client has no such objection, as more particularly described in 24
CFIt Part 5.109.
14.6 Venue.
Venue shall lie in Tarrant County, Texas for any action, whether real ar asserted, at law
or in equity, arising out of the execution, performance, attempted perfarmance or
non-performance of this Contract.
14.7 Governin� Law.
This Contract shall be governed by and constsued in accordance with the laws of the State
of Texas. If any action, whether real or asserted, at law or in equity, arises out of the execution,
performancs or non-perfox�mance of this Contract or o� the basis of any provision herein, for any
issue not governed by federal law, the choice of law s�:all be tk�e laws of the State of Texas.
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14.$ Severabilitv.
The provisions of this ContracY are severable, and if foX any reason a clause, sentence,
pazagraph or other �art of this Contract shall be determined to be invalid by a court or federal or
state agency, board or commission having jurisdiction over the subject matter thereof, such
invalidity sha11 not affect other provisions which can be given effect withaut the invalid provision.
14.9 ' Written A�reement Entire Contract.
This written instnunent and the Exhibits, Attachments, and Addendums attached hereto,
which aze incorporated by reference and made a part of this Contract for all purposes, constitute
the entire agxeement by the Parties concerning the work and se�rvices to be performed under this
Contract.: Any prior or conternporaneous oral or written agreement which purports to �vary the
terms of this Contract shall be void. Any amendments to the terms of this Contracf must be in
writing and executed by the Parties.
14.10 Paragraph Headin�s for Reference Onlv, No Le�a1 Significance; Number
and Gender.
The paragraph headings contained herein are for convenience in reference to this Contract
and are not intended to define or to limitthe sco�e of any provision of this Contract. When context
requires, sir�gular nouns and pronouns include the plural and the masculine gender shall be deemed
to include the feminine or neuter az�d the neuter gender to include the masculine and feminine.
The words "include" and "including" whenever used herein sha11 be deemed to be followed by the
words "without limitation",
14.11 Compliance with All Atuplica�le Laws and Re�ulaHons.
Agency agrees to comply fully with all applicable laws an� regulations that are currently
in effect or that are hereai�er amended during the �erformazace of this Contract. Those laws
include, but are not lunited ta:
➢ CDBG Regtllations fouud in 24 CFR Part 570
➢ Title I of the Housing and Community Aevelopment Act of 1974, as amended, (42
USC 5301)
➢ Title VI of the Civil Rights Act of 1964 (42 U.S.C. Sections 2000d etseq.) including
provisions requiring recipients of federal assistance to ensure meaningful access by
�ersons of limited English proficiency
➢ The Fair Housing Act, Title VIII of the Civi1 Rights Act of 1968 (42 U,S,C. Sections
36U1 et seq.)
➢ Executive Orders 11063, 11246 as amended by 11375 and 12086 and as supplemented
by Deparlrnent of Labor regulations 41 CFR Part 6Q
➢ The Age Discrimination in �mployment Act of 1967
➢ The Age Discrimination Act of 1975 (42 U,S.C. Sections 6101 et seq.)
➢ The Uniform Relocation Assistance and Real Property Acquisition PoliciesAct of 1970
(42 U.S.C. Sections 4601 et seq, and 49 CFR Part 24) ("URA.")
➢ Section SO4 of the Rehabilitation Acf of 1973 (29 U.S.C. Sections 794 et ser�.) and 24
CFR Part 8 where applicable
➢ National Environmental Policy Act of 1969, as axxxended, 42 U.S.C. Sections 4321 et
seq. ("NEPA") and the' related authorities listed in 24 CFR Part 58.
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➢ The Clean Air Act, as arnended, (42 U.S.C. Sections 1251 et seq.) and the Clean Water
Act of 1977, as amended (33 U.S.C. Sections 1251 et seq.) and the related Executive
Order 11738. In no event shall any amount of the assistance provided under this
Contract be utilized with respect to a facility that has given rise to a conviction urider
the Clean Air Act or the Clean Water Act.
➢ Immigration RefoXm and Control Act of 1986 (8 U.S.C. Sections 1141 et seq.)
speciiically including the provisions requiring employer verifications o� legal status of
its employees
➢ The Americans with Disabilities Act of 1990 (42 U.S.C. Sections 12101 et seq.), the
Arckaitectu�ral Barriers Act of ] 96& as amended {42 U.S.C. Sections 415] et seq.) and
the Uniform Federal Accessibility Standards, 24 CFR Part 40, Appendix A
➢ Regulations at 24 CFR Part 87 rela.ted to lobbying; including the requirement that
certifications and disclosures be obtained from all covered persons
➢ Drug Free Workplace Act of 1988 (41 U.S.C. Sections 701 et seq.) and 24 CFR Part
23, Subpart F
➢ Executive Order 12549 and 24 CFR Part 5.105(ci) pertaining to restrictions on
participation by ineligible, debarred or suspended persons or entities
➢ Section 60�2 of the Solid Waste Disposal Act, as amended by the Resouzce
Conservation and Recovery Act
➢ Guidelines of the Environmental Protection Agency at 44 CFR Part 247
➢ For contracts and subgrants for constYvction or repair, Copeland "Anti-Kickback" act
(18 U.5.C. 874) as supplemented in 29 CFR Part 5
➢ For eonshuetion contracts awarded by Ageney in excess of $2,000 that aze not for
single family, owner-occupied, home rehabilitation, and in excess of $2,500 for other
contracts which involve the employrnent of inechanics or laborers, Sections 103 and
107 of the Contract Work Hours and Safety Standar�is Act (40 U.S.C. 327A 300) as
supplemented by 29 CFR Part 5
➢ Lead-Based Faint Poisoning Prevention Act (42 U.S.C. 4$Ol et seq.), as amended by
the Residential Lead-Based Paint Hazard Reduction Act of 1992 (42 U.S.C. 4851 et
seq. ) and implementing regulations at 24 CFR Part 3 S, subparts A, B, M, and R
➢ 2 CFR Part 200 et seq.
➢ Federal Funding Accountability and Transparency Act of 2006 ("FFATA") {Pub.L.
109-282, as amended by Seetion 6205(a) of Pub.L. l 10-252 and Section 3 of Pub.L.
113�101)
➢ Federal Whistleblower Regulations, as contained in 10 U.S.C. 2409, 41 U.S.C. 4712,
10 U.S.C. 2324, 41 U.S.C. �304 and 41 U,S.C. 4310.
14,12 HT7D-Assisted Proiects and Emnlovment and other Economic Ounortunities;
Section 3 Requirenaents.
14.12.1 Reauirement that Law Be Ouoted _in _ C'overed Contracts. — Certain
Reauirements Pertainin� to Section 3 of the Housin� and Urban
neveloument Act of 1968 as Amended (12 U.S.C. Sections 1701 et sea.l and
its Related Re�ulations at 24 CFR Part 135:
If the Program results in the crea.tion of new employment, training, or contracting
opportunities on a contractor or subcorrtractor level resulting froin the expenditure of the CDBG
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Funds, Agenay shall ,comply with the following and will ensure that its contractors also comply.
If the'work performed under this Contract is on a project assisted under a�rogram providing direct
federal financial assistance from HUD, Section 3 of 24 CFR Part 135.38 ("Section 3") requires
that the following clause, shown in italics, be inserted in aIl covered contracts ("SecHon 3
Clause");
Section to be quoted in covered contracts begins:
"A. The work to be performed ur�der th�s contract is subject to the requirements
of Sect1on 3 of I�ousing and Urban Development Act of 196$, as amended, 12
U.SC. section 1701u (5ection 3). 7'he purpose of Section 3 is to ensure that
employment and other economic vppar�unities generated by �IUD assisted or
HUD-assisted programs covered by Section 3, shall'to the greatest extent feasible,
be directed to law- and veryRlow income persons, particularly persons who are
reci�pients of HUD assistance for housing.
B. The parties to this contract agree to comFly with �IUD's regulations in 24
CFR Part 135, which implement Section 3. As evidenced by the�r exectttivn of this
contract, the parties to this contract certify that they are under no contractual ar
other impediment that would prevent them from complying with the Pari 135
regulations. :
C. The contractor agrees to send to each labor organizafion or representative
of workers with which it has a collective bargairring agreement or other
undersfand'ing, if ariy, a notice advising the labor` orgartizatio►� or workers'
repr�esentatives of the contractor's commihnents under ihis Section 3 clause and
will post co,�ies of the notice in conspicuous places at the work site where both
employees and applicants for training and employmentpositions ,can see the notice.
The noiice shaXl describe the Section 3 preference, shall set forth minimum number
and job titles subject to hire, avatlability of apprentice and training positions, the
qual:fccatiorrs for each,� and the name and locatron of the person(s) taking
applications for each ofthe positrans; and the anticipated date the workshall'begin.
D. 1'he contractor agrees that it will include �his Sectron 3 clause in every
subcontract to comply with regulation in 24 CFR Part 135, and agrees to take
apprapriate action, as pravided in an applicable prov�sion af the subcontract or in
lhis Section 3 ctause, upon �inding that the subcontractor is zn violation af the
regulatians in 24 CFR Fart 135. �'he contractor will not subcontract wrth any
subcantractor where it has notice or know�edge that the subcontractor has been
fourtd in violation of regulatiorts in 24 CFR Part 135,
E. The contractor will cert� that arry vacant employment positions, including
irain�ng positions that are ftled: (1) after the contractor is selected but before the
contract is executed, and (2) with persvns other than those to whom the regiulations
of 24 CFR Part 135. The contractor will not subcontract with arry subcontr�actor
where ithas notice or knowledge that the subcontr�actor has been found in violation
of r�egztlations in 24 CFR Part 135.
F. Noncompliance with HUD's regulation in 24 CFR Part 135 may result in
sanctions, termination of this contract for default, and debarment or susperrsion
from future HUD assisted contracts.
G. ` With respect to workperformed in connection with Section 3 covered Indian
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housing assistance, sectton 7(b) of the Indian Self-Deter•mination and Education
Assistance Act (25 U.S.C. Sectian 450(e) also applies to the work to be performed
under this Contract. Section 7{b) requires that to the gr�eatest extent feasible (i)
preference and opportunitiesfar training and employment shall be given to Indians,
and (ii) preference in the award of contracts and subco��tracts shall be given to
Indian vrgan�zations and I�diar�-awned Ecorromic Enterprises. Parties to this
contract that are subject to the provisiorts af Section 3 and Section 7(b) agree to
comply with Sectiort 3 to the maximum extent feasihle, but nat in derogation of
compliance with Section 7(b). "
Section ta be quoted in covered contracts ends.
14.12.2 Asencv Itesnonsibilities for Section 3 Requirements.
City and Agency understa.nd and agree that compliance with the provisions of Section 3,
the regulations set forth in 24 CFR Part 135, and a11 applicable rules and orders of HUD shall be a
cond.ition of the federal financial assistance pravided to the F'rogram binding upon City and
Agency and their respective successors, assigns, contractors and subcontractors. Failure to ful.fill
these requirements shall subject Agency and its contxactors and subcontractors and their respective
successors and assigns to those sanctions specified by the grant agreement through which federal
assistance is provided and to such sanctions as are specified by 24 CFR Part 135. Agency's
responsibilities include:
14.12.2.1 Implementing procedures to natify Section 3 residents and business
concerns about training, employment, and contracting opportunities
generated by Section 3 covered assistance;
14.12.2.2 Notifying pobential contractors working on Section 3 covered
projects of their responsibilities;
14.12.2.3 Facilitating the training and emplo�ment of Section 3 residents and
the award of contracts ta Section 3'business concerns;
14.12.2.4 Assisting and actively cuo�eratin� with the HED Deparhnent in
making contractors and subcontractors comply;
14.12.2.5 Refraining from entering into contracts with contractors that are in
violation of Section 3 regulations;
14.12.2.6 Documenting actions taken to comply with Section 3; and
14.12.2.7 Submitting Section 3 Annual Siunmary Reports (Form HLTD-
60002) in accordance with 24 CFR Part 135.90.
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14.12.3 Section 3ltenortin� Requirements. �
In order to comply with the Section 3 requirements, Agency must submit the forms attached
hereto as EXHIBIT "G" - Seetion 3 Reporting Forms.
14.12.3.1 Report to the City on a quarterly basis all applicants for
employment, and all applicants for employment by contractor and
subcontracto�. This shall include name, adc�ress, zip code, date of
application, and status (hired/not hired) as of the date of the report.
14, � 2.32 Advertise av�ilabl� positions to the public for open competition, and
provide documentation to City with the quarterly zeport thaf
demoristrates such open advertisement in the farm of printout of
Texas Workforce Commission posting, copy o� newspaper
advertisement, copy of flyers and listing of locations where flyers
were distribnted, and the like.
14;12.3.3 Report to the City on a quarterly basis all cantracts award�d by
contractor and subcontractor, This shall include name of contractor
and/or subcoz�tractor, address, zip code, and amount of award as of
the date of the report.
14.13 Prohibition �ainst Discrimination.
1�1,13.1 General5tatement.
Agency shall comply in the execution, performance or attempted performance of this
Contract, with a1J. non-discrimination requiz�ements oi24 CFR Part 570.bU7 and Chapter 17, Article
III, Division 4— F'air Housing of the City Cod�. Agency znay not discriminate against any person
because of race, color, sex, gez�der, religion, national origin, familial status, disability or perceived
disability, sexual orientation, gender identity, gender expression, or transgezlder, nor will Agency
permif its officers, members, agents, employees, or clients to engage in such discrimination:
This Ctintract is made and enfered into with reference specifically to Chapter 17, Article
III, Division 3= Etnployment Practices of the City Code, and Agency hereby covenants and agrees
that Ag�noy, its ofFicers, members, aget�ts, employees and contractors, have fully complied wit1�
all provisions of same and that no employee, or applicant foz employment has been discrimin�ted
against under the te�xns of such ord.inances by either or its officers, members, agents, employees
or contractors.
14.13.2 No �liscrimination in Emplovment duri►ng the PexfQrman�e of '�his
Contr�ct. _
l�uring the perforinance of this Contract Agency agrees to the-following provision, and
will require that its contractors and subcontractors also comply with such provision by including
it in a11 contracts with its contractors:
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Page 23
L,Contractor's Subcontractor's or Vendor's namel will nol unlaw�fiilly discriminate against
any employee or applicants for employment because of race, col<�r, sex, gender, religion, national
origin, familial status, disability or perceived disability, sexual ori.enta.tion, gender identity, gender
expression or transgender. �,Contractor's, Subcontractor's or Vendor's namel will take affirmative
action to ensure that applicants aze hired without regazd to race, color, sex, gender, religion,
national origin, familial status, disability or perceived disability, sexual orientation, gender
identity, gender expression or transgender and that employees are treated fairly during employment
without regaxd to their race, color, sex, gender, religion, national origin, faxnilial status, disability
or perceived disa.bility, sexual orientation, gender identity, gender expression or transgender. Such
action shall include, but not be l�imited to, the following: emplc�yment, upgrading, demotion or
transfer, recruitnn�ent or recruihnent advertising, layoff or terminatian, rates af pay or other farms
of compensation, and selection for training, including apprenticeship. �Contractor's,
Subcontractor's or Vendor's namel agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this nondiscrimination
clause.
fContractor's. Subcontractor's or Vendor's namel will, in all solicitatians or
advertiseme�ats for employees placed by or on behalf of [Cuntractor's, Subcontractor's or
Yendor's namel, state that all qualified applicants will receive consideration for employment
wi.thout regard to race, color, sex, gender, religion, national origin, familial status, disability or
perceived disability, sexual orientatian, gender identity, gender expression or transgender.
fContractor's. Subcontractor's or Yendor's namel coven,ants that neither it nor any of its
officers, members, agents, employees, or cont�actors, while engaged in perfonning tt►is Contract,
shall, in connection with the employment, advancement or discharge of employees or in
connectian �with the terms, conditions or privileges of their employment, discriminate against
persons because of their age or because of any disability or pexceived disability, except on the
basis of a bona fide occupational qual�cation, retirement plan o�• statutory requirement.
�,Contractor's� Subcontractor's or Yendor's name� furthe.r covenants that neither it nor its
afficers, members, agents, employees, contractors, or persons acting on th,eir behalf, shall speeify,
in solicitations or advertisements for eraployees to work on this Contract, a maximum age limit
for such employment unless the specified maximum age limit is based upon a bana fide
accupational qualificatian, retirement plan or statutory requirement.
14.13.3 AQencv's Contractors and the ADA.
In accordance with the provisions of the Americans With Disabilities Act of 1990
("ADA"), Agency warrants that it and any of its contiactors will not unlawfully discriminate on
the basis of disability in the provision of services to the general public, nor in the availability, teims
and/or conditions of employment far applicants for employment with, or employees af, Agency or
any of its contractors. AGENCY WARRANTS IT WILL FLTLLY COMPLY WITH THE
ADA'S PROVISIONS AND ANY 4THER APPLICABLC FEDERAL, STATE AND
LOCAL LAWS CONCERNING DIS.ASILITY AND WILL DEFEND, INDEMNIFY AND
HOLD CITY HARNII.ESS AGAIN5T AN�Y CLAIMS OR ALLEGATiONS ASSERTED BY
THIRD PARTIES, CONTRACTO�tS SUBCONTRACTOItS, VENDORS OR AGENTS
AGAINST CITY ATLYSING QUT OF AGENCY'S ANI3/OR ITS CONTRACTO�.tS',
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S�C7BCONTRACTORS', VENDORS' OR AGENTS' OR THEIR RESPECTIV�
EMPLOYEES' A,�LEGED FAILURE TO COMPLY WITH THE ABOVE-REFERENCED
LAWS CONCEIiNING DISABILITY DI5CRIMINATION TN THE PERFORMANCE OF
T�IS CONTRACT.
14.14, Conflicts of Interest and'Violations of C�riminal Law.
14.14.1 Asencv Safe�uards.
Agency shall esta.blish safeguards to prohibit its employees, board members, advisors and
agents ftom using positions for a purpase that is or gives the appearance of being motivated by a
desire for private gain for themselves or athers, particularly those with whom they have fatnily,
business or otheX ties. Agency shall disclose to City any such conflict of interest or potential
conflict of interest, immediately upon discovery of such:
14.14.2 General Prohibitions A�ainst Contlicts of Interest.
No employees, agents, consultants, officers or elected officials or appointed officials of
City or of Agency who exercise or have exercised any functions or responsibilities with respect to
activities assisted with CDBG funds or who are in a position to participate in a decision-maldng
process or gain inside information with regard to these activities may utilize CDBG services, may
obtain a financial interest or benefit from a CDBG-assisted activity, or have an interesf in any
contract, subcontract or agreement with respect thereto, or the proceeds thereunder, either for
themselves or those wit� whom they have family or business ties, during their tenure or for I year
thereafter.
14.14.2,1 Agency shall establish conflict of interestpolicies fox
federal awards including the CDBG Funds and shall disclose in
writing potential conflicts of interest to City as authorized by 2 CFR
Part 200.112.
14.14.3 Conflicts of Interest Involying Pxocurement:
The conflict of interest provisions of 2^CFR Part 200.31, shalF apply in the procurement of
property and services by Agency. In a11 cases not governed by this Section, the provisions of 24
CFR Part 570.611 of the CDBG Regulations shall apply.
14.14.3.1 As more particulazly described in 2 CFR Part 2U0.318, Agency shall
maintain and submit to City written `standards of conduct covering
conflicts of interest and governing the performance o� its employees
engaged in the selection, award, and administration of contracts. No
employee, officer, or agent may participate in the selection, award,
�r administration of a contract suppoxted by a federal award if he or
she has a real or apparent conflict of interest. The standards of
conduct must provide for disciplinary actions to be applied for
violations of such standards by o�'ficers, employees, or agents of
Agency.
14.143.2 The officers, employees, and agents of Agency sha11 neither: solicit
nor a�cept gratuities, favors, or anything of monetary value from
contractors or parties to subcontracts.
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14.14.33 Notwithstanding the prohibition contained in Section 14.13.3.2,
Agency may set standards of con�iuct for situations in which the
financial interest is not substantial or the gift is an unsolicited item
of nominal value. Such standards of conduct must provide for
disciplinary actions to be applied fc�r violations of such standards by
Agency's officers, em�loyees or agents.
14.14.3.4 Agency shall maintain written standards of conduct covering
organizational conflicts of interest. Organizatianal conflicts of
interest means that because of relationships with a parent company,
affiliate, or subsidiazy organization, Agency is unahle or appears to
be unable to be impartial in conducting a procurement action
involving a related arganization. '
14.14.3.5 Agency must maintain records s��fficient to detail the history of
procurement. These records will include, but are not necessarily
limited to the following: rationale for the method of procurement,
selection of contract t�pe, contractor selection or rejectian, and the
basis for the contract price.
14.14.4 Disclosure of Conflicts of Iuteres�
In compliance with 2 CFR Part 2U0.112, Agency is required to timely disclose to City in
writing any potential conflict af interest,
14.14.5 Disclosure of Teaas Penal Code Violations.
Agency aff'irms that it will adhere to the provisions of the Texas Penal Code which prohibit
bribery and gifts to public servants.
14.14.6 Disclosure of Federal Criminal Law Violat�ons.
In compliance with 2 CFR Part 200.113, Agency is required ta timely disclose to City all
violations of federal criminal law involving fraud, bribery o�� gratuity violatians potentially
affecting the Agency.
14.15 Subcontractin� wi�tb Small and Mi�torilv Firm�, Women's Business
Enternrises and Labor Suralus Areas.
1�4.15.1 For procurement contracts $SO,OQQ.00 or larg;er that are paid for, in part or in
fitll, with the CDBG Funds, Agency agrees to abide by City's policy to involve Minor�ty Business
Enterprises and Sma11 Business Enterprises aud to provide them equal opporlluuty to compete for
contracts for construction, provision of professional services, pLu�chase of equipment and supplies
and provision of other services required by City. Agency agcef;s to incorporate the City's BDE
Ordinan.ce, and all amendments or successor policies or ardinanees thereto, into all contracts and
subcontracts for procurement larger than $50,000.00 or larger that are paid for, in part or in full,
with the CDBG Funds and will further require all persons or entities with which it so contracts to
comply with said ordinance.
14.15.2 It is n.ational policy to award a fair share of contra.cts to disadvantaged business
OritePpi150S �"DBEs"�, small business enterprises �"SBES"�, minority business enterprises
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("MBEs"), and women's bu5iness enterprises ("WBEs"). Accordingly, affirmative steps must be
<taken to assure that DBEs, SBEs, M$Es, and WBEs are utilized when possible as sources of
supplies, equipment, construction and services.
14.15.2.1 In orderto camply with federal reportingxequirernents as desaribed
in 24 CFR �art 570.506 (g)(6), Agency must subrnit the farm
attached hereto as EXHIBIT ��I" -- MBE Reporting Form for each
contract or subco�tract with a value of $10,000.00 or more paid or
to be �aid with the CDBG F�nds. Agency shall submit this �orm by
the da.te specified in EXHIBIT "I" - M�T Reporting Form.
14.16 Othex Laws.
The failure to list any federal, state or City ordinance, law or regulation that is applicable
to Agency does not excuse or relieve Agency from the requirements or responsi�ilities in regard
ta following the law, nor'from the consequences or �enalties for Agency's failure ta follow the
law, if applicable.
14.17 .Assignment.:
Agency shall not assign all br any parYof its rights, privileges, or duties under this Contract
, without the priar written approval af City. Any attempted assignment of same without approvaI
shall be void, and shall constitute a breach of this Contract.
14, i S: RiSlit tO III9p�Ci A�CIICV COri�CSCt9.
It is agreed that City has the right to inspect and a�prove in writing any proposed contracts
between Agency and any contractor or vendor engaged in any activity in eonjunction with tlus
CDBG-funded Programi prior to any charges being incurred,
14.I9 Force Maieure �
If Agency becomes unable, eithe�r in' whole or part, to fulfill its` abligatians under this
Cantract due to acts of God, strikes, lockouts, or other indusixial disturbances, acts of public ``
enemies, wars, blockades, insurrections, riots, epidemics, earthquakes, fires, floods, restraints or
prohibitions by any court, board, department, commissian or agency of the United States or of auy
States, civil disturbances, or explosions, or some other reason beyand Agency's conttol
(collectively, "Force Majeure Event"), the obli�ations so affected by such Force Majeure Event
will be suspended only dwting the continuance of such event. Agency will give City written notice
of the existence, extent �nd nature of the Force Ma.jeure Event' as soon as reasonably possible after
the occurrence of the event. Failure to give notice' will result in the continuance of Agency's
obligation regardless of the exte�t of any, existing Force Majeure Event. Agency will use
commercially reasonable efforts to rem�edy its inability to pez#'orm as soon as possible.
14.20 IMN�IGRATION_NA'rI.ONA:X,I�Y ACT.
City actively supports the Immigration & Nationality Act (TNA) which includes pzovisions
addressing employment eligibility, employment verification, and nondiscrimination. Agency shall
verify the identity and employment eligibility of all exnployees, contractors, and subcontractors
who perfozm work undex this Agreement. Agency shall complete the Employment Eligibilifiy
Verification Form (T-9), maintain photocopies af all supporting employment eligibility and identity
dooumentation for all employees, and upci� request, provide City with copies of a11 T-9 forms and
CDBG REHABILITATION CONTRACT 2019-2020 Page 27
Trinity Habitat for Humanity 2Q 19-2020 Preserve A Hom� Pl`ogram
supporting eligibility documentation for each employee who perfprms work under this Agreement.
Agency shall establish appropriate procedures and controls so that no servzces will be performed
by any employee wha is not legally eligible to perform such services. Agency shall provide City
with a certification letter that it has complied with the verificati��n requireznents required by this
Agreement. Agency shall indernnify City frQxn any penalties ar liabilities due to violations of this
provision. City shall have the ri.ght to immediately terminate this Agreement for violation�s of this
provision by Agency.
15. INDEMIVIFICATION AND RELEASE.
AGENCY CQVEivANTS AND AGREES TO INDEMNIFY, TiOLD HARMLESS
AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR
SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, O�+' WHATSOEVER HIND OR
CHARACTER, WHETAER REAL OR ASSERTED, ARISING OUT OF aR IN
CONNECTION WITH THE EXECUTION, PERFURMANCE, ATTEMPTED
PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE
OPERATIONS, ACTIVYTIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EIVIPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY; AND AGENCY HEREBY ASSUMES ALL
LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS,
SERVANTS, AND EMPL4YEES FOR ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS, OF WHATS�EVER KINDS OR CHARACTER,
WHETHER REAL OR ASSERTED, ARISING OUT OF ()R IN CONNECTION WITH
THE EXECUTION, PERFORMANCE, ATTEMPTF;D PERFORMANCE OR
NONPERFORMANCE OF THIS CONTRACT ANI?/OR THE OPERATIONS,
ACTIVITIES AND SERVICES OF THE PROGRAM DESC'ItIBED HEREIN, WHETHER
OR NOT CAUSED IN WHOLE OR IN PART BY AI,LEGED NEGLTGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY. AGENCY LIKEWISE CUVENANTS AND AGREES TO
AND DOES HEREBY INDENINIFY AND HOLD HAR.t�ILESS CITY FROM AND
AGAINST ANY AND ALL INJURY, DAIVIAGE OR DESTRUCTION OF PROPERTY OF
CITY, ARISING OUT OF OR IN CONNECTIQN WITH AI,L ACTS OR OMISSIONS OF
AGENCY, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES, GQNTRACTORS,
SUBCONTRACTORS, INVITEES, LICENSEES, OR CLIENTS, OR CAUSED, IN
WHOLE OR IN PART, SY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS,
SERVANfS, EMPLOYEES, COI�ITRACTORS OR SUBCO:NTRACTOI2S OF CITY.
IT IS THE EXPRESS INTENTIOI�F OF THE PARTIES, BOTH AGENCY AND
CITY, THAT THE INDENINITY PROVIDED FOR 7'HIS SECTION INCLUDES
INDEMNITY BY AGENCY TO INDEMNIFY AND PR.OTECT CITY FROM THE
CONSEQUENCES OF CITY'S OV�'N NEGLIGENCE, WHETHER THAT NEGLIGENCE
CDBG REHAB1LiTATION CONTRAGT 2019-2020 Page 28
Triniry Habitat for Humanity 2019-2020 Preserve A Home Program
IS ALLEGED TO BE THE SO�E OR CONCURRING CAUS� OF THE INJURY,
DAMAGE OR DEATH.
AGENCY AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEE5, OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY
FOR INJURY, DEATH, DAMAGE OR LOSS TO PERSqNS OR PROPERTY
SUSTAINED iN CONNECTION WITH OR INCIDENTAL TQ PERFORMANCE UNDER
THIS CONTRACT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS CAUSED
BY CITY'S SOLE OR CONCURRENT NEGI,IGENCE.
AGENCY SHALL REQUIRE ALL OF ITS CQNTRACTORS AND
SUBCONTRACTORS TO TNC'LUDE IN THEIR (:'ONTRACTS AND SUBC'ONTRAC'TS
A REL,EASE AND INDEMNITY IN FAVOR OF CITY IN SUBSTANTIALLY THE SAME
FORM AS ABOVE.
16. WAIVER OF IMMUNITY BY AGENCY,
If Agency, as a charitable or nonprofit organization, has or claims an imrnunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property, Agency hereby expressly waives its rights to plead defensively such
immunity or e�emption as against City. This Section shall not be constraed to affect a
governmental entity's immunities under constitutional, statutory or common law.
17. INSURANCE AND BONDING.
Agency will maintain coverage in the form of insurance or bond in the amount oif
$100,000.00 to insure against loss fromthe fraud, theft or dishonesty of any of Agency's o�cers,
agents, trustees, directors or employees. The proceeds of such insurance or bond shall be used to
reimburse City for any and all loss of CDBG Funds occasioned by such misconduct. To effectuate
such reimbursement, such fidelity coverage shall include a rider stating that reimbursement for
any loss or losses shall narne the City as a Loss Payee.
Agency shall fiunish to City in a timely manner, but not later than the Effective Date,
certificates of insurance as proof that it has secured and paid for policies of commercial insuraz�ce
as specified herein. If City has not received such certificates by the Ef�ective Date, Agency shall
be i� default of the Contract and City may, at its option, terminate the Contract.
Such insurance shall cover all insurable risks incident ta or in connection wi#� the
execution, perfozmance, attempted performance or nonperformance of this Contract. Agency shall
maintain the following insurance coverage and limits:
Commercial General Liabilitv (CGL� Tnsurance
$ 500,000 each occurrence
$1,000,000 aggregate limit
Non-Profit Or�anization Liability or D'uectars & Ufficers Liabilitv
$1,000,000 Each Occurrence
$1,000,000 Annual Aggregate Limit
CD$G REHABILITATION CONTRACT 2019-2020 Page 29
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
Business Automobile Liability Insurance
$1,000,000 each accident on a combined single-limit basis, or
$ 250,000 Property Damage
$ 500,040 Bodily Injury per person per occurrence
$2,000,000 Aggregate
Insurance policy shall be endorsed to cover "Any Auto", ciefined as autos owned, hired,
and non-owned. Pending avaiia�ility of the above covc:i:•age and at the discretion of
City, the �olicy shall be the �rimary responding inst��ance policy versus a personal
auto insurance poiicy if or when in the course of Agency's business as contracted
herein.
CDBG REHABII,ITATION CONTRACT 20] 9-2020 Page 30
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
Workers' Compensation Insurance
Part A: Statutory Limits
Part B: Employer's Liability
$100,000 each accident
$100,000 disease-ea.ch employee
$SOO,OOO disease-palicy limit
Note: Such insurance shall cover employees performing work on any and all projects
including but not limited to construction, demo�itian, and rehabilitation. Ag�ncy or its
contractots shall mainta.in coverages, if applicable. In the event the respective contractors
' do not maintain coverage, Agency shall maintain the coverage on such contractor, if
applicable, for each applicable contract.
Additional Requirements
5�tch insurance amqunts s�all be revised upward at City's reasonable option and no more
frequently than once every 12 months, and Agency sha11 r��ise such amounts within 30 days
following notice to Contractar of such requirements.
Agency wi1T submit to City documentation that it has obtained insurance coverage an.d has
executed bonds as required in this' Contract prior to; payrnent of any monies provided hereunder.
Where applicable, insurance policies required herei�n shall be endorsed to include City as an
additional insured as its interest may appear. Additional insured parties sha11 include employees,
officers, agents, and volunteers of City.
Any failure on part of City to request certi�cate(s} of insurance shall not be construed as a waiver
of such requirement or as a waiver of the insurance requirements themselves.'
Insurers of Agency's insurance palicies shall belicensed to do business in the state of Texas by
the Department of Insurance or be otherwise eligible and authorized to do business in the state of
Texas. Insurers shall be acceptable to City insofar as their financial strength and solvency and
each such company shall have a current minimum A.M. �est Key Ra.ting Guide rating of A-; VII
or other equivalent insurance industry standard rating otherwise approved by:City.
Deductible limits on insurance policies shall not exceed $5,000 per occurrence unless otherwise
approved by City.
In the event there are a.�y local, federal or other regulatory insurance ar bonding requirements for
the Program, and sueh requirements exceed those specified herein, the former shall prevaiL
Agency sha11 require its contractors to maintain applicable insurance coverages, limits, and other
rec�uirements as those specified. herein; and Ageney shall require its contractors to pxovide Ager�cy
with certificate(sj of insurance documenting such coverage. Alsa, Agency shal� reyuire its
contractors to have City and Agency endorsed as additional insureds (as their interest may appear)
on their respective insurance policies.
CDBG REHABILITATION CONT1tACT 2U19-2020
Trinity Habitat for Humanity 2014-2020 Preserve A Home Program
Page 31
Directors and Officers Liability coverage shall be in force and m�iy be provided on a claims-made
basis. This coverage may also be refenred to as Management Liability, and shall protect the insured
against claims arising out of aJ.leged errors in judgment, breaches of duty and wrongful acts arising
out of their organizational duties. Coverage shall protect not only the entiiy, but all past, present
and future directors, officers, trustees, employees, volunteers and committee members.
Notwithstanding any provision in this Contract to the contraxy, when applieable, Agency
shall comply with the requirementa of 2 C�'R 200.310 and sh�ll, at a minimum, provide the
equivalent insurance coverage for real properiy and equipment acquired or improved with
CDBG Funds as provided to property owned by A,gency.
18. CERTIFICATION REGARDING L�BSYIN'G.
The undersigned representative of Agency hereby certifies, to the best of his or her
lrnowledge and belief, that:
No federal appropriated fimds have been paid or will be paid, by or an behalf of Agency,
to any person for influencing or attempting to influencfs an officer ar employee of any
agency, a member of Congress, an o�icer or employee of Congress in connection with the
awazding of any federal contract, the making of any federal grant, the making of any federal
loan, the entering into of any cooperative agreement and the e�ctension, continuation,
renewal, amendment, or modifieation of any federal cor�tract, grant, loan or cooperative
agreement.
If any funds other than federally appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency,
member of Congress in connection with this federal contract, grant, loan or cooperative
agreement, Agency shall complete and submit Standard �orm-LLL, "Disclosure Form to
Report Lol�byin.g," in accordance with its instructions.
This certification is a material representa.tion oi fact upon wiuch reliance was placed when
this Contract was made or entered i�nto. Submission of tl�is certiiicate xs a prerequisite for
making or entering into this Coniract imposed by 31 U.S.C. Section 1352. Any person
wha fails to file the required certification shall be subject to a civil penalty of not less than
$10,000.00 and not more than $100,0OO.OQ for each such fai�lure.
Agency sna11 require that the language of this certif cation be included in all subcontracts or
agreements involving the e�penditure of federal funds.
CDBG REHABILITAT'ION CONTR.ACT 2019-2020 Pago 32
Trinity Habitat for Humanity 2019-2020 Preserve A Home Progam
19. LITIGATION AND CLA�MS.
Agency shall give City immediate notice in writing of any action, including any proceeding
before an administxative agency, filsd �gainst Agency in conjunction with this Cantract ar the
Prog�am. Agency shall furnish: imrnediately to City copies of all �ertinent papers received by�
Agency with respect to such acrion or claim. Agency shall provide a notice to City within l0 days
upon filing under any bankruptcy or financial insolvency provision of law.
20. �14TICE.
All notices required ox permitted by this Contract must be in writing and are deemed
delivered on the earlier date o� the date actually received or the third day following deposit in a
Uni.ted States Postal Service post office or receptacle; with proper postage, certified mail return
receipt requested; and ac�dressed to the other Party at th� address set out below or at such other
address as the receiving Parly designates by proper notice #o the sendingParry.
Ci :
NeighborhoQd Serv�ces Department
200 Texas 8tre�t
Fort Worth, T� 76102
Attentxon: Assistant Director
Te lephone : 817 e 3 42y 7 5 40
Copy to;
City Attorney's Offtce
200 Texas Street
Fort Worth, TX 76102
Telaphone: 817-392-7604
Copy to: '
Neighborhood Services Department
200 Texas;Sh`eet
Fort 'UVorth, TX 76102
Attention: Management Analyst I
Telephone: 817-392-7583
A�encv:
Trinity Habitat for Humanity
Gage Xager, Exeeutive Director,
9333 N. Normandale St.
Fort Worth, TX 76116
Telephone; 817-926-92 � 9
CDBG REHABiLITATION CONTRACT 2019-2420 Page 33
Trinity Habitat fo�r Humanity 2d19-2020 Preserve A Home Program
21. AGENCY HAS LEGAL AUTHORITY TO ENTER INTO CONTRACT.
Agency repzesents that it possesses the legal authority, put•suant to any pmper, appropriate
and o�ficial motion, resolution or action passed or taken, to enter into this Cantract and to perform
the responsibilities herein required.
22. COUNTERP'ARTS.
This Contract may be executed in multiple counterparts, each of which shall be considered
an originaJ, but a110� which shall constiiute one instrument which �ay be sufficiently evidenced
by one counterpart. �
23. PROGItAM INCOME
Parties agree that no program income as defined by HUD shall be eained as a result of this
contract.
24. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
TSRAEL
Agency acknowledges that in accordance wi#h Chapter 2270 of the Texas Government
Code, the City is prohibited from entering irzto a contract vu�th �� company for goods or servi.ces
uriless the contract contains a written verification from the coml�any that it: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the coniract. The terms "boycott Israel"
and "compan}�' shall have the meanings ascribed to those te�xns in Section 808.001 of the Texas
Goveznment Code. By signing this cantract, Agency certifies tliat Agency's signature provides
written verification to the City that Agency: (1) does not boycott Israel; and (2) wi11 not boycott
Xsrael during the term of the contract.
iSIGNATURES APPEAR ON NEXT PAGE]
CDBG REHABILITATION CONTRACT 2019-2020 Page 34
Trinity Habitat for Humanity 2019-2020 Preserve A Home Pragram
IN WITNESS WHEREOF, the Parties hereta have executed 3 duplicate originals of this
Contract in Fort Worth, Tarrant County, Texas.
ATTEST: , CITY OF FORT WORTH
A � By: _���6�/t.----»
it Secr a • �- • ernando Costa, Assistant City Manager
M&C; G-� 2� ��b �1� � FOF�]`�'
1295 Certiiication No. 2019-4423 �4�'"������`'`��,.� .
Date: January 16, 2014 } � _ '',�� .
�.±s '_ .
APPRUVAL RECOMMENDE * �,, �*
�
r-r_' �''ti .
By: ��" _ �LXpw
Aubr y Th rd, � �
Neighborhood Services Director
AFPROVED AS TO FORM AND LEGALITY:
By. - �"�� -- --� -.. ... . --
Jo Pate,
sistant City Attorney
CONRACT COMPLIANCE MANAGER:
By signing, I acl�owledge that I am the person responsible
far the monitoring and administration of this contract, including
ensuring all performance and reporting requirements
Barba a As ury,
Compliance and Planning ager
Trinity Habitat for Humanity:
By:
Gage Y er
CEO
CDBG REHABILTTATION CONTRACT 2019-2020
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
�lF�l�l�►B„ R��t�RQ
CET1� SEC�iF�t�
FT 3JUQ�7S�p `T�
EXHIBITS:
EXHIBIT "A" - Program `Summary
EXHIBIT "A-1" -- 201$ HLTD Income Limits ,.
EXHI�IT "A-2" - Lead-Safe / Preserve A�Iome Program Parinership Environmental Review Process
EXHIBIT "A�3" — Requized Documents ifor the Lead Safe Progra.xn
EXFiIBIT "B', — Budget
EXHIBIT "C" — Audit Certification Form
EXHIBIT "D" — Reporting Forms
EXHIBIT "E" Income Gertificatian Forms
EXHIBIT "F" - Standards o� Documentation
EXHTBTI' "G" — Section 3 Reporting Forms
EXHIBIT "H" — Certi�ication of Seveze Disability
EXI�IBIT "I" — MBE Reporting Form
EXHIBIT "J" -- Lead Safe Hazard Certification
EXHIBIT "I�" - Conflict of Interest Disclosure Form
CDBG REHABILTTATION CONTRAC`I' 2019-2020 Page 36
Trinity Habitat €or Humanity 2019-2020 Preserve A Home Progiam
Trinity Habitat for Humanity
Preserve A Home Frog�ram
EXHIBIT ��A"
PROGRAM SUMMARY
PR4GRAM SUMMARY
(CDBG)
January 1, 2019 to June 30, 2020
PERIOD
$400,000.00
AMOUNT
Capitalized terms not de�ined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Pragram provides home repairs to low income parsons living in the Hillside-Morningside,
Como, Carver Heights East, and Ash Crescent neighborhoods of Fort Worth. Eligible
homeowners must be income eligible cliants, occupy the home as their principal residence and
must not have the financial means or physioal ability to renovate their homes.
Only exterior work will be completed, including replacing/repairing siding, roof replacement!
repair, replacing/re-glazing windows or doors, replacing trim and painting.
Agency or homeowner is responsible for submitting any applicadon for City permits or
approvals. These approvals may include but are not limited to Historic & Cultural Landmarks
Comumission, Board of Adjustment, Zoning approvals, and building inspections. Cost for permits
or approvals axe reimbursable under this contract.
Agency must coordinate with City to ensure compliance with the Lead Safe Housing Rule.
Additionally, Lead Risk-Assessment costs are reimbursable under this contract.
CDBG funds will be used to pay for materials, building permits, contractor labor for the home
repairs and project delivery costs in the form of salaries and FICA insurance for staff directly
dealing with clients.
Agency is located at 9333 N. Normandale St., Fort Wart�, Texas 76116; with operaring hours of
8:30 a.m. through 5:34 p.m., Monday through Thursday and $:30 a.m. through 4:00 p.m. on
Fridays.
Agency Pro�ram services will be delivered in the above listed neighborhoods at the homeowners'
residences during the hours af 7:00 a.m. and 6:00 p.m. Monday through Saturday.
R�GULATORY CLASSIFICATION:
IDIS Matrix Code(s) and Service Category: 14A Rehab: Single-Unit Residential
National Objective Citation: LMH Low/Mod Housing Benefit 24 CFR 5'i0.208(a)( 3)
Regulatory Citation(s): 24 CFR 570.2U2(b)(11)
CDBG REHASILITATION T'SA CONTRACT 2019 — EiffIIBIT "A" — PROGRAM SLJMMARY Page 1
Trinity Habitat for Humanity
Agency will maintain documentation that verifies that 100% of clients served by the Program are
Income Eligible Clients.
PROGRAM GOALS:
Minimum Number af Clients to be Served: The Program must serve a minimum of
24 (80%) af the 30 proposed Unduplicated Clients at or below' 80% Area Median Income
(AMI) as shown by the monthly reports on Attachment III.
CDBG REHABII,ITATION PSA CONTRACT 2016-2017 — EXHIBTT "A" — PROGRAM SUMMARY Page 1
Fort Worth Area Habitat for Humanity, dba Trinity Habitat for Humanity
EX1iTBYT "A-1"
*Income limits are published at least annually by HUD.
CDBG REHABILITATTON CONTRACT EXHI�I1' "A-1" — 2018 HiTll INGUME L1M1TS Page i
Trinity Habitat for Humanity - 2019-2420 Preserve A Home Program
2018 HUD INCOME LIMITS
EXHIBIT "A-2"
LEAD-SAFE / PRESERVE A HOME PROGRAttiI PARTNERSffiP
ENVIORNMENTAL REVIEW PROCESS
Agency is responsible for initial intake and application process, to include certification of client
gualifications based on following required documentation:
o Client is ap Income filigible ciient as defined by contract
o Client is a Fort Worth resident
o Client owns property or has permission from owner(s) to perf'otm work
o Client is up to date on all property taxes
o Client signs authorizaHon for work to be performed
Referral to Lead-Safe Program (LSP) and Lead Risk-Assessment Conipletion
o Once Agency deteimines that client is eligible as described at�ove, Agency will refer the client to
LSP staff by sending a written notification to the City's desi�;nated LSP intake pe�rsonnel
o Agency, within staffing and program capacity, will assist City staff in obtaining the required items
listed on Exhibit "A-3" Req�ired Documents for the Lead Safe Program
o City staff will determine if the client qualifies for the LSP
o If client qualifies for the LSP, LSP staff will be responsible for conducting a Lead Risk-
Assessment and complete an Environmental Review Request (ERR} for all work to be conducted
on the property, including Agettcy Program work, and clearly separated by program
o L.SP will be responsible for returning the Notice to Proceed (NTP) issued by the City's
Neighborhood Service Department (NSD) to Agency in a tinrely manner onca received
o If client does NOT qttalify for the LSP, Agency will be responsible for procuring a Lead Risk-
Assessment prior to their submission of the ERR associated with the client and property in
question
After Lead Risk-Assessment has been performed
o Detemune what work needs to be completed to the outside of property (including any applicable
items found on the risk-assessment)
o Take color-photos of areas/itetx►s of work to be completed, as well as the following:
■ front of the property
■ left and right side view of praperty
■ house to the left and right
■ house across the street
• left street view of homes
■ right street view of homes
o All photos must be in color, and clearly labeled
o Coordinate with client to obtain ag�eemant on all work to be performed on the property. Client
must sign approval of the scope of work including aeknowledgement and completeness of scope
to be pe�'ormed by Agency
o Prepare a work-write up and cost estimate that includes all ��ork proposed
Preparation of initial ERR form and attachments
o Full description of all work to be performed
o Pichues as described above, provided to City contract administrator in electronic form
o NOTE; All proposed work MUST have picture documontation provided with the submission
of an ERR; all reqaeate that lack proper pictare documet�tation will be denied
CDBG REHABILITATION CONTRACT EXHIBIT "A-2" �-- LEAD-Sr�FE / PRESERVE A HOME
PROGRAM PARTNERSHIP 8r, ENVIORNMENTAL RE�'I�W PRO(;ESS
Trinity Habitat for Humanity - 2019-2020 Preserve A Home Program
• Submit client qualification documentation, work writa-up and BR request form with attachments to City
contract administratorfor review via ZoomGrants,com
• After Environmental request is approved and a NTP received from NSD staff, Agency issues a NTP to
contractor for Agency portion of full scope of work
• Contractor performs work as described in the EItR
ERR Process Following Adequate'Submission of a1LRequired Docu�nent(s):
• Environmental coordinatorreviews request and attacbments`for accuracy / completeness
• Environmental coordinator sends request to Historic Preservation Officer
• Historic Presexvation Officer reviews and pcep�res letter to the Texas Historic Commission
• Texas Historic Commission has 30 days to review and conquer with City's deterinination of no impact,
remediatlon steps orprovide additional gaidance
• Historic Commission will notify I�istoric Pteservation Ofticer of results
•' Historic Preservation Officex will provids results to designated City Senior Planner who will prepare
required forms and put together all attachments
• If no environmental in�pact is anticipated, Senia� Planner will Sign and send envisonmental review to
Planning Manager, or designatedauthority, for signature
• Planning Manager, or designated aukhority, will sign and inform NSD staff when environmental review is
completed
• Contract administcatoz will send Agency / LSP Staff a NTP and will include#he envuonmental review and
all attachments
• I,SP staffwill order work to be performed by LSP contractor
• Once all work is done, City inspeots work tb verify work is consistent with enviranmenial request
description and will perform tests to ensure interim eontrols were �erformed properly
• City reimburses once inspection is complete and proper reitnbwsementproaesses have been completed
CDBG REHABIT�ITATION CONTRACT EXHIBIT "A-2" — LEAD-SAFE / PRESERVE A HOME
PROGRAM PARTNERSHip & ENVI�RNMENTAL, REViEW YRdCE55
TYinity Habitat for Humanity - 2019-2U20 Preserve A Home Program
EXHIBTT "A-3"
REQUIRED DOCUMENTS FOR �'HE LEAD SAFt: PROGRAM
TO APPLY YOU WTLL NEED:
❑ TO BE THE HOMEOWNER/TENANT QCCUPYING TH1: HOUSE
Q TO BE CURRENT ON YOUR PROPERTY TAXES
❑ NOT LOCA�'ED �,1V A FLOOD PLAIN
❑ PROOF OF INCOME FOR THE ENTIRE HOUSEHOLD
❑ EMPLOYED
❑ IF PAID WEE�L.Y - 4 MOST RECENT PAYSTiIBS
❑ IF PAID BIWEEKLY - 3 MOST RECENT PAYSTUBS
0 IF PAID MONTHLY - 2 MOST RECENT i'AYSTi)BS
OTHER TYPE OF INCOME MAY INCI.UDE:
O SOCIAL SECURITY
❑ RETIREMENT LETTER
❑ PENSION LETTER
❑ ANNUITY LETTER
❑ UNEMPLOYMENT
❑ CHILD SUPPORT
[�l V.A. BENEFITS
f:l F04D STAMPS
[] CERTIFICATION OF NO
INCOME STATEMENT
[_] WORKMAN' S COMP.
[.] OTHER SOURCES OF INCOME
❑ A VALID ID FOR ALL HOUSEHOLD MEMBERS 'W�O ARE 18 'YEARS OF AGE OR OLDER
0 MOST CURRENT UTILITY BILLS INCLUDING:
❑ WATER
❑ ELECTRIC
❑ GAS
❑ NO GAS (TOTAL ELECTRIC�
❑ MO$T CURRENT BANK STATEMENT �AT LEAST 1 1VlONTH'S WORTH�
❑ CHECKING ❑ SAVINGS
❑ MORTGAGE STATEMENT
❑ NO MORTGAGE (HOME IS PAID FUR�
❑ IF APPLICABLE:
❑ VERIFICATION OF
EMPLDYMENT FQRM
❑ PRUOF OF ENROLLMENT
FUR FULL-TIME STUDENTS
EXHTBIT "B" - HUDGET
CDBG RfiHABILITATION P5A GONTRACT 2019-2020 - EXI�BTT "B" - BUDGET
'I'rinity Habitat for Humanity, 2019-2020 Preserve A Home Program Page 1
FUNDING A: Donated �unda
F[JNDIN(i B: `�'rinity Habitat MAtch �nds
E��iIBIT "C"
AUDIT CERTIFICATION FOR]V�
CDBG RBHABILITATION CONTRACT 2019-2020 — EXHIBIT "C" — AUDIT CERTIF[CATION FOTZM
Trinity Habitat for Humanity-2019-2020 Preserve A Home
AUDIT CERTIFICATION FORIVI AND AUDIT REQUIRENLENTS
Agency: Trinity Habitat for Humanity
Fiscal Year Ending: Septembex �U, 2020
❑ During the fiscal year in which funds will be received, we will ezceed the federal expenditure
threshold of $750,000: We will have our Single Audit oz Program Specific Audit completed
and �will submit the audit report described in 2 CFR Part 200 witbin 7 months after the end
of the audited fisca� year ar 30 days within its comp�etion, whichever is the earlier date.
❑ During the fiscal year in which funds will be received, we will not exceed the $750,000 federal
expenditure threshold required for a Single Audit or a Program Specific Audit to be performed
this fiscal year. (Fill out schedule below)
Signatory and Title
-- —
Date
Failure to`submit this or a similar statement or failure to submit a completed single audit package
as described in the federally required audit requirements described in 2 CFR Part 200, as
applicable, by the required due date may result in suspension of funding and may affect eligibility
for future funding. Notwithstanding #he above, this certification acknowledges the agency's
commi#ment to m�et all other financial reporting, financial statements, and other sudit
reqnirements as may be set forth' in the Contract.
C17BG REHABILITA'TION CONTRAC'T'2019-2020 — aXHIBTT "C" — AUDIT CBRTIFTGA'�ION FORM 2
Trinity Habitat for Humanity — 2019 2024 Preserve A Home
Eghibit "D" -- Reporting Forms
[See attached]
Agency:
Address:
City, Sta.te, Zip:
Program:
Per�od of Service:
Tax ID Ivo.
P.O. No.
FID No.
Attachment I
INVOICE
Trinity Habitat for Humanity
9333 N. Normanda.le St.
Fort Worth, TX 76116
2019-2420 Preserve a Home Program
2
ATTACNMENT [i
Chy of For[ WortL
Neighborhood Servicealkpartment
Eapenditure Worksheel
Ageocy: T�inlb H�6itat tor Humaoity_ _
Pro�m: 2019-2070 Praerve a Hoiqe k�oa'sm �
�Fbr3alariea, stak ampkyee'a titk wder Desciption/lob 1'ide. Reut mtmt idmtify tcrant
Ualy btabl{�hfed cedra ne be rtim6uned
'�7�{��?����='!�
��. il ���1�!.;� ii
i r_��I_� ;; �,� q; � i
� i'S°�.aC4�,id�i
i��j�. !I �
i� �_ , i`
I b` I gi'� ��i ;
�r� cl:
EX�IIBIT L°E"
INCOME CERTIFICATION N"OR.MS
CDBG R6HAElTLITATION CONTRALT 2019-2020 �— EXNIBIT "E" — FORM OF INCOME CBR7'IFICA'i'ION Page 1
Trinity Habitat for Humanity 2019-2020 Preserve A Home Pmgram
City of Fort Worth
CERTI�ICATION �F INCUME STATEMENT
Applicant Name:
Current Address:
City and Zip:
Phone #:
Household Members and Income
Total Gross Annual Household Income:
PERSONAL INFORMATI Ns (Check one in each item. This lnformation is Required for Federal Reporting Purposes)
a. ❑ MALE b. ❑ WHITE ❑ BLACK/AFILICAN AMERICAN ❑ BLACK/AERICAN AMERTCAN & WHITE
❑ FEMALE ❑ AMERICAN ITIDIAN/ALASKAN NATIVE ❑ AS1AN
❑ AMERICAN INDIAN/ALASKAN 73ATIVE & WH1TE ❑ ASIAN & WHiTE
❑ NATIVf: HAWAIiAN/OTH$R PACIFIC ISLANDER ❑ BALANCE/OTHER
❑ AMERICAN INpIAN/ALASKAN NATIVE &BLACK/AFRICAN AMERICAN
c. E"I7-INICIT'Y d. AISAHLED e. IS FIEAD OF HOUSEHOLII FEMALE?
❑ HISPAMC ❑ YES ❑ YES
❑ NON-HISPANIC ❑ NO ❑ NO
Certi�ication: I certify that the intormation I am providing is tzue and could be subject to verif'tcation at any
time by a third party. I also acknowledge that the provision of false information could leave me subject to the
penalties of Federal, State and local law.
Signature of Applicanti
Date
WARNING: TITLE 18, SECTION 1001 OF THE U.S. CODESTATES THAT A PERSON IS GUILTY OF A FELONY
FOR KNOWINGLX AND WTLLINGLY MAHING FALSE OR FRAUDULENT STATEMENTS TO ANY DEPARTMENT OF
T�lE UIVITED STATES GUVERNM��iT.
________�______For use
Household Size:
Applicable Income Limit:
Gross Annual Income:
Is Applicant Eligible?
Check if Applicant refused to provide demographic information: �
Staff Assessment of Demographics:
Person Making Determination:
NOTE: Address, income amounts and
Date:
ALL household members are
CDt3G REHABILl'1'AT[UN C�NI'RACT 2U19-2U20 — k:XHIBIT' "E" — FORM Ol' 1N WME (:ERTIF1CPi1�lON Yage 2
Trinity Habitat for Humanity 2019-2020 Preserve A Nome Program
TOTAL NUMBER OF FAMILY MEMBERS (Include Yourself, Spouse, Children, etc.)
Ci�udad de Fort Worth
CERTIFICACI�N DE DECLARACI�N D� INGRESOS
Nombre del Solicitante: _
Direccion de Actualidad: Telefi>no:
Ciudad y Cbdigo Postal:
Miembms Del Ho,�az e In resos
Total An.ual de �ngresos del hogar:
**�IVFORMACIbN PERSQNAL: (Seleccione uno en cada articulo. Esta informaci5n es requerida por el Gobiemo federal.)
a. ❑ MASCULINO b. [] SLANCO ❑ NSGROlAFRICANO AI�RICANO ❑ NEGRO/AFRICANO AMERICANO 8c BLANCO
❑ FEMIIdINO ❑ INDIO AMERICANO/NATNO DE ALASKA [� ASIATICO
❑ INDIO AMERICANOMATIVO DEALASKA &BLANCO ❑ ASIATICO & BLANCO
❑ NATNO HAWATANO/OTRO 17E LAS ISLAS PACIFICAS [� BALANCE/OTRO
[] WDIO AMERICANO ! NATNO DE ALASKA &c NEGRO/AFRICANO AMERICANO
c. $THNICIDAD d. INCAPACTTADO e. UFS LA CABEZA DEL HOGAR MLTJ$R7
❑ HISPANO ❑ SI ❑ SI
❑ NO-HISPANO ❑ NO ❑ NO
Certificaci6n: Yo certifico que la infattnacion que yo estoy proporcionando es verdadera y puedo ser sujeto a
verificaci6n a cualquiera hora por tercera parte. Yo tarnbi�n reconozco que la provi.sion de informacibn falsa
puede dejarme sujeto a penalidades Federales, Estatales, y a ley local.
Firma del Salicitante
Fecha
A.DVERTENCIA: TITULO �$� SECCI(SN 1.001 DEL CbDIGO DE LOS ESTADOS iJNIDOS INDICA QUE UNA
PERSONA ES CULPABLE DE UN DELITO POR SABER Y VOLUNTARIAMENTE HACER DECLARACIONES FALSOS O
FXtAUDULEN'I'AS A CUALQUIER AEPARTAM�NTO AE GOBIERNO DE LOS ESTADOS UNIDOS.
--- Para use de e�npleados de la aFencia-----�-------
# De Miembras de Familia: Ingreso Anual:
Linnite de Ingreso: �Es solicitante elegible? :
Compruebe si el solicitante se negb a dar su informaci6n personal: �
Evaluacidn del empleado sobre informacibn personal: _
Persona haciendo la determinacibn: Fecha:
Note: l:,a direcci6n de la casa v los inQresos (v sus ori�enes) para todos mie►r:hros del ho�ar son reguer
CDHG REHABILITATION CONTRAGT 2019-2020 — EXHIBIT "E" — FORM O� [NCOME CERT! I� ICATION Page 3
Triniry Habitat for Humanity 2019-2020 Preserve A Home Program
* TOTAL N[]MERO DE MIBMBROS DfiL HOGAR (Incluyase Usted.)
2018-2019 Documentation 8tandards for
CDBG Public 3ervice Contract Expenses
If en employee works on both e CDBG elig(bie end rwrt-CDBG elgible program(s), the City will oMy ralmbutse Tor e inesonable pafion
of the emp4oyaek salary. Prior to U�e execudon of the CDBCi Contract, ihe Agency will priovWa the Gky wHh a written aEetement on how
each amployee's tima w�l be allocated. H an empbyeo works 100% of their tlme dGectty wNh the CDBO-Tunded Propram, ihsn 10096 ot
iha employee's salary mey be efipibie tor reimbursement Apency must submit e wr�ten statement thqt 100% of the employee's Ume is
spenl working dfreqly wilh the CDBG�Nnded Pro9ram. StsMments must be signed by a person authorized to �ign on behaN ot the
Agency ax1 will be aubmltted wNh the Oatober involce.
Reimburaemenl roqueste muat Indude a Umeaheet and work log thnt refleds the houB worked by tho employee(s) worltiny diroctly on
the GDBGfunded Program. For employees who ere paid with mulUple fundinp saweea, Umaheeta muat roflec! aJl tundinp oourcea. H
seperete timesheets are kepl for each Tu�ding source, all such timesM3ets muat be aubmitted to Ciy. Timeaheets must be algnad by
employee and supervlsor. Apency must sfiow a cetailetlon and documentatlon ot how the employee's satary was caladated and
Invofced W City.
employeea are pafd by d(rect depos(t relher than chedc, thsn the egency must aubmft both the direcl depoait payment companys
�oA (such as an ADT report) end a bank stetemeM or check showing peymertt to the dNect depoaft company.
he Ciy pays grose ae{ary, ihis is already included. If the City pays the amployer portion, the Agency must provide proof that ihe
vpbyee 19 enrWled in �e benefA plar�, must show a caleulatfon artcl documentation of how the invoked am0unt was celculated, artd
�st provide dxumer�tetlon showing peyment. fnvolce antl proof ot payment are only required wilh the fmst relmburoement requeat and
arry time thero ero charges b amounta, errcoOmaMs, disenrollmenle, eta.
Cfly pey6 gross Salary, thts ta already inGudEtl. If the Gry pey9lhe employet pOAfon, ihe Agency must provlde ptoCf 1hHt ihe
�yea is enrolled in the 6enefll plan, must ahow a calculation end �iocumenteHon of how the invoiced amounl was caiculaEed, and
provide documentaHon showing payment, lnvdce and proof of payment are only requtred with ihe fvel rolmburoemerit request erxl
O�ice Suppllee � X� X
end
tids
CDBG REHABILITATION CONTRACT 2019-2020 --- EXHIBIT "P" �TANDARDS OF DOCUMENTATION Page 2
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
FecIIHy This Item requtres approve! by the Ciry pdor io ih� execuUon of ihe COBG Contrect. Repalrs may be categortzed as maja/minor
Maintenance X X X X �hablllteQon projects and must ha eppmved thmugh the full HUD Env)ronmeta6Revlew.
ar1d Repelra
Rant X X X City will pay tor e portlon of �he rent for the Program tecility so long ae ils to propaibn to Ihe square foolaqe etlributable lo Ihe G[7BG
funded pmgram.
Thls kem requlrae prior epproval by the Ctty. PriorM the executlon of Ihe CDBG Cantlact, �he Apency muefaubmft a wriKen atatement
ContraCted lhat Iisis the cont(8cted 6ervices t0 be used dufing the Contacttemi. Agency will submfl a memo related to the prOcureme�t of such
���g X X X X X services end wlll tonyard any irrfo�metlon pertaining to Ihe procuremenbprocess to City. This requiremeht appijes to, but is nol limlted to,
aervices retalned ibr security services; Iepai, accoin8ny, transportatlor� provlders, educellonal facilitators. custodial aenrices.
rohebilNalion aervices, home repaVr, and Ilks itema. Aqenciea mqy nW u9e the contred services of any Gty of Foft Wo�ih Department.
Ciry-required x x Cify wlll oNy pay for a petCerltage of the City-required lrlsurehoe so �ong ae it's in prppaiion to the square footage aft�bufeble to the
Insuranca CDBQ-funded program.
Clry cequirea that tfte agency su6mit ils fee aahedule or totmula on how the Agency calculates tha chiidcare sckiola�ahip emount. TE�e
fee acheduleHortnule should demonatrala a breakout of Income leve�, and to� each income leve� the schedule should demonefrete
ChUdcare x X; which pordon of the expense is to be paid by the femfly antl which pation o( the expense Ia to be rolmbursed by q�e Ciry. A tee
Schoiarshlps scheduleHofmula must be submllted to the City prbr to the FlBt payrtient. Agen�y must submk documerpaqon suppating that the alie�t
ia tnCome eliglble end fhat the household is being ahar9ed in wntormance:wilh Ihe fee schedule. lt Ihe tee schedulelformula chanQes at
any Hme dunng the contract tertr�, the Agency mwt immedfa6aty �oU[y C�ry on the dste the rtew fee sehedulelformula takes into etfect
If an audit la requlred be¢ause federel Nnds axceed 5750,U40, then the cosCshould be spllt evenly by atf gr�nt tunding sources. Agency
Audit Services X X X X muat show calcU�eUon on how lhe CDBG portion of the eccount(ng serviCeg were aalculated. FOr exemple, if the COBO graht is 10% pf
your Agenc�s budpet, fhen tnvoice shell not exceed 1096 of Ihe overell cost. Agency must show a calculalion and documenta8on of
harr the lmroiced amount was calculated, and m�st provida documenui4on showinp paymenl.
'Proot of payrttonf eNectiv� October 1, 3Q73; pa�ents or ExpenseS mus� be documented in tha fiDllowing manner.
Aj Image of the dladc AND benk aWtement showing ihe check cleared the bank; OR,
Bj Imege ot the Cancelled chedc {ex. At end of benk sfatement); l�R,
C) PayrWl Check Stub, 'Advice", or Siatement AND 9ank Statement indicating payroll; OR,
D) For wire or e-transfe�s: Reciept or statemant irom peyee/vendor OR benk btetamenL
Rn�7uWOA2Nton.oC �
CDBG REHABILITATION CONTRACT 2019-2020 -- EX�iTBIT "F" -STANDAR.DS OF DOCUMENTATION Page 3
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
EXHI$IT "G"
SECT�ON 3 REPORTING FORMS
CDBG REHABILITATION CONTRACT 2019-2020 — EXHIBIT "G" ---SECTION 3 REPORTING FORMS Page 1
'IYinity Habitat for H►unffiity 2019-2020 Preserve A Home Program
Section 3 Summary Report
Economic Opportunfties for
Low— and Very Low-Income Persons
SecUon back of ppye ior PubNn ReporUng 9urden stetement
U.S. Department of Hous(ng
and Urban Development
Offlce of FalrNousing
And Equal Opportunity
EXHIBIT "G"
�MB Approval No: 2529-0043
(exp. 1113012010}
HUD F1eW Ortbe;
P89a 1 Ot 2 � fortn FlUD 600D2 t61Z001)
Ref24 CFR 135
• Program Codes 3= PubllGlndlan Housing 4= Homabs9 Asaistance 8= CDBG SlateAdminlstared
1= Fle�dble 8ubsldy A= OwelopmenG 6= HOME B= Qiher CD Prtp�ems
2= SecUon 202fB11 B= Operetion 8= HOME 5tete Atlministerod 70 = Ot�er HousMp Proprams
' C= ModemizAdon 7= CDBG EntMlernent `
Part 11: Contracts Awarded
1. Construclion Contracts:
A. Tolal ddlar amount of all contracls awarded on the project
B. Total doller amount of coMracts ewarded to Sedbn 3 businesses
C. PerCentage ot ihe toial dollar emount Ihal was awerded to Section 3 businesses
D. Total number of Section 3 businesses receiving contracts
2. Non-Constnadion Contrads:
A. Tota1 ddler amount all non-consW�tion conhacts awarded on ihe projecVactivily
B. Total dollar amaunt oi non�conahuction contracts awa�dad !o SecHon 3 businesses
C. Percentage of the total doller amount thet was awarded ta Section 3 businesses
D. Tolel number oT Section 3 businesees recefving non-constructlon conlracts
Part IIi: Summary
Indicate the efforts made to direct the employment and other ewnomlc opportunities generated by HUD flnanclal assistance for housing
and community development programs, to the greatest extenl feasible, toward low-and very low-income persons, pafticularly lhose who
are reclpients of government assistance for housing. (Check all that appiy.) '
Attempted to recruit low-income residents through: tocal adveRisfng media, signs prominently displayed at the project site,
ConVacts with ihe community organizatlons and pubiic or private agencies operating wlthin ihe mehopolltan area (or
nonmetropolilan county) in which the 5ection 3 covered program or project is locsited, or similar melhods.
Participated in a HUD program or other program which promotes the training or employment of 5ection 3 residenis.
Particfpated in a HUD program or other program which promotes the award of cohUacis to business concerns whlch meet the
deflnition of 5ection 3 business concems.
Coordlnated with Youth6ulld P�ograms adminlstered in lhe mehopolitan area In w�liich the Secti�on 3 covered pmject is located.
Other, descnbe below.
Public repofting for this collectlon of informatlon is esdmated to average 2 hours per response, including the time for reviewing Instruclions,
searching existing data sources, gathering and maintaining the data needed, and compleling and reviewing the colleclion of informatipn.
This agency may not collect thfs information, and you are nat requtred to complete this form, unless lt displays a curcently valid OMB
number.
Section 3 of the Flousing and Urhan Development Act of 1968, as amended, 12 U.S.C, 17oiu, mandates that lhe Department ensures that
empipyment and other economic opportunlUes generated hy its housing and community d�:velopment assistance programs are directed
toward low- and very-low income persans, particularly those who are redplenls of governnient assistance housing. The regulatlons are
tound at 24 CFR Part 136. The informa8on will be used by the Department io monftor program reapients' compliance wfth 5ection 3, to
assess the resuits oi the DepartmenYs efforts to meet the statutory objeclives of Section 3, to prepare repor�s to Congress, and by
reciplents as self-monitoring toot, The data is entered into a database and will he analyze�! and distributed. The collection of informaUon
involves recipients receivfng Federal ftnancial assislance for housing and community development programs covered by Sectlon 3. The
intormation will be collecled annualiy to assist HU� in meeting its reporting requirements imder Section 808(e)(6) of the Fair Housing Act
and Section 816 of tha HCDA of 1992. An assurance of confldentlalfty is not applicable to this form. The Privacy Act of 1974 and OMB
Circular A-108 are not applicable. The reporting requiremenb do not contein &ensifive questlons. Data Is curnulative: personal Identifying
information is not Included.
Pa9e s az rorm Huo 6000z �iinoio�
Re124 CFR 735
Form HUD-6p0o2, Section 3 Summary Report, Economic OppoRunities for Low-and Verytow-lncome Persons.
Instructfons: This form is to be used to report annual
accomplishmants regerding employment and other economlc
opportunitiesprovlded to low- and very low-(ncome persons under
Section 3 of the Housinp and Uri�an Development Act of 1968. The
Section 3 regulations apply to any publlc aqd 1ndlOn housing
programs lhat �eceive: (1) development essistance pursuaM to
Seqion 6 of theL.S. Housing Act ot 1937; (2) operaGng assisfahce
purauant to 5eclion 9 pF the U,S: Housing Act of 7937; or (3)
modemlzation prants pursuant fo Sectlon 14 of the U.S. Housing Acl
oi �937 and to recfplents ol housing end communfty development
assfatanca in excess of 5200,000 expended foc (1) housing
rehabilitation (including reduciion and abetement of lesd-based paint
hazards); (2) housing consWcfwn; or (3) olher public construclion
ptojette; and to contraets and subeontracts in excess of fi00,000
awarded in connectiop witll the Section-3-cova�ed activity.
Form HUD-60002 has three paAs, whjch are fo be completed for
all programs covered by Secdon 3. Part I reletes t0 empbyment
and trelning. The recfpient hes the option to determine numericel
empbyment/treinihp goels eHheron the basls of the numberof hours
worked by new hires (columns B, D, E and F). Part 11 of the form
relales to conMacUng, andPart lll summarizes recipienls' efForfs lo
comply wlth Section 3.
Recipients or contreclors subject4o Section 3 requirements musf
malntaln appropriate documentatlon to establish thaEHUD tinancial
assistancs for housing and community development programs were
dfrected toward low- a�d very loWincome pe�sone.' A recipient of
Section 3 povered assistance shall submit one copy o} thia report lo
HU� Haedquarters, Otfice of Fair Houaing and Equal Opportuniiy.
Where the program providing as8lstehce requlres an ennual
perfprmance repprt, ihis8adion 3 rapo�t fs lo be submiHed atihe
same time Ihe progrem perFortnanee repoR is aubmilted. Where an
annual p�rformance repod fs not �equired, lhis Sactlon 3 repo�t is to be
submifled byJenuary 10 and, if the project ends 6efore December 31,
witNin 10 d9ys ofproJect completion. Only Prirne Reclpienfs are
required to report to HUD. The report musf Include
accompllshments of alf reclpients and ihe(r Sechon 3 coverod
coahactors and sobcontrectors,
HUD Field Office: Enter ttie Field Offfce name .
1. Reclpient• Enter the name and address of the recip(ent
submitting thls report.
2. Federal lden6ficalion: Enter the numba� Utet eppears on the
award form{with dashes). The award may be a grant,
cooperalive agreement orcontrack
3. �ollar Amounl of Award; Enter lhe dollar amount, rounded to the
nearesEdollar, received by the recfpienk
4& 5. ContactpersonlPhone: Enter ihe name and telephone number
of the pqrson wilh knowledge of !he awerd and lhe recfpienYs
imp(ementation of Seciion 3.
6, RepoAitig Pedod: Indi�ata the time period (months and year)
this report covers:
7, Date Report $ubmitted: Entar the appropriata date.
ProAram Code: Enter the approprlate progrem code es Ilsted at
the botlom of the page.
Program Neme; Enter the name of HUD Progrqm wrresponding
with the "Program Code' in number 8,
part I: Employment and Training Opportunitles
Column A: ContalnS varbus Job cate8ories. Professlonals ere
defined ag people WFIo have speGai knowledge of an occupation (i,e.
supervisora, architects, surveyors, planners, and computer
programmers). For construction positions, list each trade and provide
data in columns � ihrough Ffor each lrade where persons were
employed. The category of "Olhet' includes occupations such as
service workers.
Cofumn B: (Mandatory Ffe1d} Enter the number of new hiros fot
each category oi Wo�kers klenti0ed in Colu�n A in connection with
iHis awa�d. New hiro reters to a person who is not on tha ConlreGors
or rectplent's payroll for employment at the time oi selectlon forifie
Secl(on 3 covered award or at lhe tim� of receipt of Section 3 covered
assistance.
Column C; (Mandatory Field) Enter the numbar of Sectio� 3 �ew
hires tor each category of worke�s identified in Column A in
connection with this award. Section 3 new hire refers M a SecE(on9
resldent who is not on the cantractors or reciplent's peyroll far
empl0yment at the time of setectlon for the Section 3 covered awartl or
a4ttle time of receipt of Secfion 3 covared assislance.
Column O: Enter the percentage of ell the s1eN hours of new hlres
(SecGon 3 residents) in connadion with thls awaM.
Column E: Enter Ihe percentege of the totel staff hours worked tar
Sectlon 3 empbyees and trafnees ((ncluding new hires) connecled
with lhis awa�d. include alaH hours iorpart-time and full-time
posftlons.
Cnlumn F: (Mandatory Ffeld) Enter the number of Section 3
residents that were Uained in connecUon with thi6 award:
Part lf: Contrad OppoAunities
Block 1: Con6t�uclion Contracts
Item A; Entet the total dollar amount ot aA contracts awarded onihe
projecUprogram.
Item 8: Enter the tolal dollar amoynt of conlracts connected wllh this
projecUprogram thaGwere awarcled to Secfion 3 businesses.
Item C: Enter lhe parcentege af lhe lotal dollar emountbf conU9cla
connacled with this projecVprogram aW2rded td Ssction 3 businesses.
Item D: Enter the number oi Sectlon 3 buslnesses receivfng awards.
Block2: Non-ConstructlonContrecls
Item A: Entef the tolal dollar amount of ell contracts awarded an lhe
proJecNprogram.
Item Bc Enter the tofal dollar emount of contracts wnnected withlhfs
projed'awerded (o SecUon 3 busfnasses.
Item C: Enter the percenteye pf the totel dollar amounl of conUacls
wnnected with this projecVprogram ewarded l0 3ection 3 businasses.
Item D: Enter ihe number of Section 3businesses rece'rving awards.
Part III: Summery of EHor1s — Self -explenatory
SubmN ohe (1) copy of ihis repoh to ihe HUD Heedquarters Office of
Falr Hotising end Equal Opporlunity, al lha same time the
performance reportls submitted to the program oKce. The Section 3
report is submitted byJanuery 10. Include only contrects execuked
during lhe perlod spedfied in Item 8. PHAs/IHAs are to report all
conUacls/s ubcontracts.
' The terms'low-income parsons° and very low-inwma perspns" have
the same meenings given the terms In sectlon 3(b) (2) of lhe United
States Housing Aet of 1937. Low•lncome persons mean femilies
(indudinQ single persons) wf�ose incomes do not exceed 80 percent of
the median incoma for 1he arae, as determined by the Secretsry, vYlh
adJusiments for smaller and largef famllies, except thaC
Tjte $ec�et6ry may eslabli8h incom0 celliqgs higher qr lowe� thAn 80 percQnt
of the medlan for the area on the besis of the Secretar�s findings such that
veriet(ons are necesyary beeayse of prevafling levels of conslructlon costs
or unusually high- or low-income families, VeryJow•income pe�sons mean
low-Income families (including single parsons) whose incomes do not
exceed 50 percent of Iha median family I�come area, as determined by Ihe
Secretary with edJuslmenls or smeller and IergeCfamilies, except that the
Secretary may establish lncome ceilings hlgher or lower then 50 percent of
tha median for lhe area on the basis of the Secretary'e findings that such
varietions are necessary pecause of unusually high or low fa�nily jncomes.
Page I form HUD 80002 (11l2010)
Ref24 CFR 135.
EX�IIBIT Kft"
CERTIFICATIDN OF SEVERE DIS,A�3ILITY
CDBG REHABILITATTON CON'I'RACT 2019-2020 — EXHIBIT "H" — SEVERELY DISABLED Page 1
CER'TIF�ICATION FORM
Trinity Habitat for Homanity 20�9-2020 Preserve A Home Program
Trinity Habitat for Humanity
CERTIk'TCATIQN FOkM DOCUMENTING CLIENT STA'�'US A5
"SEVERELY DISABLED ADULT"
Client Name;
Aaar�s;
city, state, zip
Clienf Identification'No.
CHECK ALL THAT APPLY
❑
�
0
�
0
❑ Has a condition that prevents them from wot�king at a job or doing housewt�rk �
The.undersigned Agency representative Conducted a�visual assessment of the client identified on
this form and certifies that`the client meets at least one of the conditions indicated abo�ve, which
determines that he/ she meets the definition of "severely disabled" according to the U:S. Census
Bureau.
Certified by: Date•
Signature/Title:
CDHGREHABILITATION CONTRACT 2Q19-2020 - EXHIBIT "H" - SEVERELY DISABLED ' page 2
CBRTIFICATION FORM
Triuity Habitat for Humanity 2019-2020 Preserve A. Home Program
EXHIBYT "�»
MBE REPORTING FO�tM
CDBG REHABILITATION CONTRACT 2014-2020 — EXHIBIT "I" — ME3E REPORTING FORM Page 1
Trinity Habitat for Humanity 2019-2020 Preserve A Home Prog�am
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EXHIBIT °�J"
LEAD SAFE HAZARD CERTIFICA'�ION
CDBG REHABILITATION CONTRACT 2019-2020 — EXHIBTf "J" —�.EAb SAFE HAZARI) CERT�'ICA'TION Page 1
Trinity Habitat for Humanity 2019-2020 PreseXve A HomG Program
CERTIFIGATION REGARDING COMPLIANCE WITH LEAD-5AFE HOUSINGRULE
FOR
1VIINOR' REHABICITATlON PROGRAMS UNDER $5000
ADDRESS OF PROPERTY TO BE REPA�RED;
YEAR BUILi:
SGOPE OF REPAIR/REHABILiTATION:
Painted Surfaces: Will be disturbed
WiH NOT be disturbed.
If Painted surfaces will not be disturbed, explain:
For Painted Surfaces that will be disturbed: (attach photos of worksite)
- Work Area is Interior and is Not Larger than 2 S�uare Feet:
- Work Area is Interior and is Lar er than 2 Square Feet:
- Work Area is Exterior and is Not larger than 20 Square Feet:
- Work Area is Exterior and is Larger than 20 Square Feet:
Housing unit is occupied by Elderly Person and/or Disabled Persan: Yes No
Children Under 6 Years of Age Reside at / Regularly Visit this Housing Unft: Yes No
Lead Based: Paint Information Pamphlet Provided to Homeowner/Resident: Yes No
Date Ramphlet Provided
In housing 6uilt before 1378, for Work Areas Exceedfng !he above 2 Square Foot / 20 Square Foot De-Minimis Levels,
and where chfldren under 6 are expected to Reside/Regularly Vfsit ihe housing unit, lead-Certified Coniractors must
be used, Lead 5ufe Work Prpctices must be performed pnd Dust Wipes/Tes[s must 6e performed foflowing completion
of the rehobilitation work.
Housing urtits constructed a er 1978, ond Pre-1978 Housing Units designated for Elderly or Disp6/ed Persons where
children are not expected to reside/visit regularly, are Exempt from the Lead Safe Hvusing Rule in accordance with ,24
CFR 35.110, De�nitlon of TargetHousing.
I certify that the information �rovided above is true andcarrect
Certificatfon hyAgencyStaff:
Printed Name and Title:
CDsc, REHABiLITATrON CONTRACx 2U 19-2020 — ERHIBI`I' "J" -I�EAD SAFE HAZARD CERTIFICATION Page 2
Trinity Habitat for Humanity 2019-2020 Preserve A Home Program
EXHIBIT `�K"
CONFLICT OF IlVTEREST DISCLOSUItE FORM
CDBG REHABILITA7'ION CONI'R.ACT 2019-2020 — EXHIBIT "K" — CONFLICT OF INTI;REST DISCLOSURE FORM Page 1
Trinity Habitat for Humanity 2019-2020 Preserve A Home Pmgram
oRT �vo�,�
CONFLICT OF INTEREST DISCLOSURE.
The aasietance you are applying for is funded usi�ng Housiog and Urban Development (HUD) funda and becauae of this
our office is requestung the following information in order to comply with the funding requirements. Please complete
this f`orm to the bestof your a6ility, sign it, and return it to this Agency at yoqr earliest convenience.
NAML: --- — A]llDRESS: --
"�EL�PHONE: �-MAIL AllDRESS {if applicable) _.
Certlfication: I undei'stand and agree that the City may/will contact t�e City of Fort Worth department including all supervisors
in order to d�termine whether- any of tizese persons' employmem or of'�icial functions are or were related to the City's use of
federal grant funds and whether federal funds can be provided. I certify thgt tfte information I am'providing is true and
could $e subject to yerification at any time by a third party. � alsa ackinowledge that the provision of fa�se information
could �eave me subject to the pen�lties of Federal, State and local law.
WARNING� TITLE 1S� SECTION IOOI OF TE� U.S. CODE STATES TEIAT A PElt50N IS GUILTY OF A FELONY BOR KNOWINGLY AND
VY[LLINGLY MAIQPIG FALSE OR FRAUDULTsNT STATEMENT3 TO ANY DEPARTMENT OF TfiE UNITBD STATES GOVERNMENT.
Applicant/ProspecNve Applicanf Signature I?ate
For Cifv Staff Onlv: Once this form is completed and if "Yes" is marked on any of the above questions, please
return it to your Compliance Specialist as soon as possible for processing, if you have any questions, please contact
Aarbara`Asbury, Grants Manager, Complisnae Division, at 817-392-7331, or Charletta Moaning, Sr. Contract
Compliance Specialist, at 817-392-7333 or at charletta:moaning(a�fortworthgov,oxg.
CDBG REI�ABlL1TATTON CONTRACT 20i 9-2020 — E7�HTBtT "K�� -- CONFLTCT OF INTEREST DISCLOSUR� FORM Page 2
`�rinity Habitat for Humauity 20i9-2020 Preserve A Home Program
City of Fort Wo�th, Texas
Mayor and Council Communication
--- , CQUNClL',�►�TI.QhI: Approved on 6/26I2078
DATE: Tuesday, June 26, 2018 RE�ERENC� NO.: G-19326
LOG NAME: 19ADOPT 201$NOFA RECOMMENDATIQNS
SUBJECT:
Adopt Funding Recommendations and Authorize Change in Use and Expenditure of Community
Develapment Block Grant Funds in the Amount of $1,OOd,Q04.00 and HOME tnvestment Partnerships
Program Grant Funds in the Amount of $1,056,Q00.00, Authorize Execution of Related Contracts,
Authorize Substantiaf Amendments to the City's 2011-12, 2013-14, 2014-15, 2015-16, 201fi-17, and 2017-
'[8 Action Plans, and Authorize Substitution of Funding Years (COUNCIL DISTRICTS 3, 5, 8 and 9)
RECOMMENDATION:
it is recommended that the City Council:
1. Authorize substantiai amendments to the City's 2011-'12, 2013-14, 2014-15, 2015-16, 2016-17, and
2017-18 Action Plans;
2. Authorize the City Manager or his designee to substitute current and prior funding years in order to
meet commitment, disbursement and expenditure deadlines for use ofi grant funds from the United States
Department of Housing and Urban Development ;
3. Adopt the funding recommendations fram the City`s Community Development Counci! listed below;
4. Authorize the change in use and expenditure of $1,000,000.00 in prior years Cammunity Development
Bfock �rant funds and $1,056,000.00 in prior and current years HOME Investment Partnerships Program
grant funds to the entities for the projects listed below;
5. Authorize the City Manager or his designee to execute contracts with the entities for the projects on the
terms and conditions listed below;
B. Autho�ize the City Manager or his designee to extend the cont�acts for two ane-year extensions if such
extension is necessary to camplete the projects; and
7. Authorize the City Manager or his designee to amend the contracts if necessary to achieve project
gaals provided that the amendment is within the scape of the proJect and in compliance with Ciky policies
and applicable laws and regulatians governing the use of federal grant funds.
DISCUSSION:
On February 9, 201 S, the Neighborhood Services Departmerit issued a Notice of Funding Availability
(NOFA) and Request for Qualifications (RFQ) for available prior and current years Community
Development Bfack Grant (CDBG) funds and HOME Investment Partnerships Pragram (H�ME)
grant funds from the United States Department of Housing and U�ban Development (HUD) for eligib{e
projects throughout the City. The purpose of the NOFA and RFQ was to integrate the use of federal grant
funds with existing City priarities in order to maximize positive and visible outcomes for neighborhoods,
Lognaxne: 19ADOPT_2018NOFA RECOMMENDATIONS Page 1 of 3
aNgn planning for the use of federal grant funds with the City's corporate decision-making processes for
capital funding and identify and rank potential projects for both current and future years. A total of 29
proposals in responsa to the NOFA and RFQ were received from City departments, nonprofit agencies
and affordable housing develope�s.
Staff reviewed ali of the proposals and developed recommendations for allocatlons of the CDBG and
HOME funds and presented them to the Community Development C�uncil (CDC) on May 16, 2018. The
CDG considered the recommendations and voted to recommend the ones listed below in Tables1 and
2. Staff presented the CDC's recommendations to the Housing and Neighborhood Services Committee
an June 5, 2Q18 and to the City Council at its Wark Sessian on June 12, 2018. In additian, a notice of a
30-day public comment perlod was published in the Fort Worth Star-Telegram on May 25,
2418. Summaries of the CDC's recommendations for use of CDBG and HOME funds from the NOFA are
provided in Tables 1 and 2.
TABLE 1
CDBG Projects:
ort Worth Area Habitat for Humanity, thc. d/bla Trinity Habitat for Humaniry "Preserve a
ome" Repair Program; Repair assistance for approximately 30 law and moderate income
�meowners for exterior home repairs such as siding, painting, roofs, doors, windows or ather
�provements, to promote neighborhood revitalizalion in the Como, Ash Crescent,
illslde/Morningside and Carver Heights East neighbarhoods. (COUNCIL DISTRICTS 8, S, 8 and 9j
One year contract term begirtning on the date aF execution; and
Extend or renew the contract for up to one additionel year if the agency requests an extension and
:h extension is necessary far the completion of the project,
Boaz 3auth P�rk Improvements: Park and facilify improvements induding covered playground
:cessible to children, guard rail to protect the park, adult work-out a�ea, senior and handicap- friendly
alking and cycfing trafls, covered pavilfon wlth benches, lighting and beautification with
ndscaping. �CQUNCIL DISTRICT 3)
7ABLE 2
HOME Project:
Amount
$400,000,00
$600,000.00
Amount
tletoe Statlon, LLC : Construction of the Mistletoe Station Apartments, a new 110-unit mixed
�me multifamily rental housing development, indudfng eight Permanent SupportNe Hous[ng units,
ited at 1916 Mistletae Boulevard, Fort Worth, TX 76104. Financing will 6e provided by award of
7 9°!o tax credits, iirst lien oonstruction/permanent loans, a loan from the Fort Worth Housing
�nce Corporation (FUIMFC), and the City's HOME loan. The Southside/Medical Districi TI� will
�ide $2.BM for infrastructure improvements to benefit both the project and the surrounding
�hbarhaods and commercial propertles. The City has also provided certain development fee
vers. (COUNCIL DISTRICT 9)
. Designate FIOME-assisted units according to HOME regulations with a 20 Year Affordability Period;
Secure paymerrt of the MOME funds and performance of the HOME requirements by a Deed Trust;
Contract and loan term to commence on executlon and run concurrently with the Affiordabilit�r
�riod;
HOME loan subordinate only to first lien constructioNpermanent financing and FWFiFC laan;
Interest rate of one percent or the Applicable Federal Rate, whichever Is less;
Payments of principal and interest out of net cash flow to begin no later than 12 months after
. Const�uctlon completed wRhin 3 years; and
, Payment and petFormance bonds in full construction amount or acxeptable payment and completion
Logname: 19A1]OPT 2418NOFA RECQMMENDATIONS Page 2 of 3
. Equfty, construction and permanent financing accepteble to City;
. Satisfactory completion of 24 CFR Part 56 environmental review;
. Receipt of authorization to use grant funds from HUD; and
. Closing on equffy and all other flnancing for the development.
�
Staff recommends that contracts be ex�cuted with the parties for the for #he projects in the`amounts and
on the terms listed in Tables 1 and 2. NUD regulations for ihe use of GDBG funds require that
Interdepartm�ntal Letters of Agreement be executed for the us�'of these federal grant funds by City
departments:
Staff recommends the change in use and expenditure of $1,OOO,p00:00 in prior years CDBG funds and
$1,056,000,00 in prlor and current years HOME fur�ds for the listed prpjects which wil( benefit moderate,
low and very low income City Citizen�, AI! �xpenditures of CDBG and HOME funds are subject t4
satisfactory completion of an �nvironmental-Record Review per 2�4 CFR Part 58 and receipt of
authorization to use grant funcls from HUD. Action Plan funding-years selected may vary and be `
subst�futed in order to expend #h� oldest grant`funds first. A public comment period on the change in use
of these prior and current years CDBG and HOME funds was heid from May 25, 2018.to June 25, 2018.
Any comments are maintained by the Neignborhood Services Department in accordance with federal
regulations.
�ISCAL INFORMATiON / CE�tTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations, funds will be available
in the current operating; budget, as appropriated, of the Grants Operating �ederal Fund. The
Neighborhood Services Department �s responsible verifying sufficiency of funding before disbursement.
This is a reimbursemenkgrant:
FROM
Fund Department ccoun Proj.ect Program ctivity Budget Reference # moun
ID ID Year Charlfleld 2
CERTIFICATIONS:
Submit�ed for City Manager's Office by: Fernando Costa (6122)
Oris�inatins� Department Head: Aubrey Thagard (8187)
Additional lnformation Contact: Chad LaRoque (2661)
1. Habitat 1295.pdf {public)
2, mistletoe sfation ma�Corrected.pdf (Public)
3. MS 1295.pdf (Public)
A�: NOFA MB�C FID.xlsx (CFW lntemal)
5. ,ZboazPar South.pdf (Public)
Logiame: 19ADOPT 2018NOFAFRECONIlv�NDATiONS
Page 3 of 3