HomeMy WebLinkAboutContract 55475CSC No. 55475
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule
municipality ("CITY"), and Harris Kocher Enqineerinq Group, Inc. dba Harris Kocher Smith,
authorized to do business in Texas, ("ENGINEER"), for a PROJECT generally described
as: Alemeda Street Hazardous Road Overtopping Mitigation and Master Thoroughfare
Plan Realignment (Alemeda HROM/MTP Realignment) Project, CPN 103054.
Article I
Scope of Services
The Scope of Services is set forth in Attachment A.
Article II
Compensation and Term of Agreement
A. The ENGINEER's compensation shall be in the amount up to $426,469.00 as
set forth in Attachment B.
B. Unless otherwise terminated pursuant to Article VI. D. herein, this Agreement
shall be for a term beginning upon the effective date, as described below, and
shall continue until the expiration of the funds or completion of the subject
matter contemplated herein, whichever occurs first.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but
not limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
City of Fort Worth, Texas OFFICIAL RECORD
Standard Agreement for Engineering Related Design Services
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FT. WORTH, TX
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental
thereto.
B. Standard of Care
The ENGINEER shall perform its services:
(1) with the professional skill and care ordinarily provided by competent
engineers practicing in the same or similar locality and under the same or
similar circumstances and professional license; and
(2) as expeditiously as is prudent considering the ordinary professional
skill and care of a competent engineer.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
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subsurface investigations in connection with design and engineering
work to be perFormed hereunder. The ENGINEER shall also advise
the CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise
specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurFace investigations,
the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where
observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurFace evaluations,
changed or unanticipated underground conditions may occur that
could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of the
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in
ink on reproducible mylar sheets and electronic files in .pdf format, or as
otherwise approved by CITY, which shall become the property of the CITY.
CITY may use such drawings in any manner it desires; provided, however,
that the ENGINEER shall not be liable for the use of such drawings for any
project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
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in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
this AGREEMENT between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If the ENGINEER makes on-site
observation(s) of a deviation from the Contract Documents, the ENGINEER
shall inform the CITY.
(3) When professional certification of perFormance or characteristics of
materials, systems or equipment is reasonably required to perForm the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and perFormance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no
warranty that the CITY's actual PROJECT costs, financial aspects,
economic feasibility, or schedules will not vary from the ENGINEER's
opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling
and observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
City of Fort Worth, Texas
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ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other
matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for
any errors or omissions in the information from others that is incorporated
into the record drawings.
I. Minority Business and Small Business Enterprise (MBE)(SBE)
Participation
In accord with the City of Fort Worth Business Diversity goals (Chapter 20,
Article X of the City's Code of Ordinances a/k/a Ordinance No. 20020-12-
2011, as amended), the City has goals for the participation of minority
business enterprises and/or small business enterprises in City contracts.
Engineer acknowledges the MBE and SBE goals established for this
contract and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this Agreement and debarment from participating
in City contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during normal
working hours to all necessary ENGINEER facilities and shall be provided
adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of five (5) years after final payment under the
City of Fort Worth, Texas
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subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3) hereof. CITY shall give subconsultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is perFormed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a$2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
i. The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall apply
as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,
products/completed operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
City of Fort Worth, Texas
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not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of "any auto", including owned, hired, and non-owned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned is
acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation — ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — ENGINEER shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the contract or the first date of services to be perFormed, whichever is
earlier. Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be attached to this AGREEMENT prior to its
execution.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contracted
services.
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c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
d. Any failure on
documentation
requirements.
part of the CITY to attach the required insurance
hereto shall not constitute a waiver of the insurance
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent
to the respective Department Director (by name), City of Fort Worth,
1000 Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date coincident with or
prior to the date of the contractual agreement. The certificate of
insurance shall state both the retroactive date and that the coverage is
claims-made.
k. Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
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payment and termination of any coverage required to be maintained after
final payments.
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The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When
sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on a
certificate of insurance.
Independent Consultant
The ENGINEER agrees to perform all services as an independent
consultant and not as a subcontractor, agent, or employee of the CITY.
The doctrine of respondeat superior shall not apply.
Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure
in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing
of any conflicts of interest that develop subsequent to the signing of this
contract and prior to final payment under the contract.
Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with
published design criteria and/or current engineering practice standards
which the ENGINEER should have been aware of at the time this
Agreement was executed, the ENGINEER shall revise plans and
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specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities'
published design criteria and/or practice standards criteria which are
published after the date of this Agreement which the ENGINEER could not
have been reasonably aware of, the ENGINEER shall notify the CITY of
such changes and an adjustment in compensation will be made through an
amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of
the information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's perFormance of its services. The CITY will perForm, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of
the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federal authorities; and land, easements, rights-
of-way, and access necessary for the ENGINEER's services or PROJECT
construction.
City of Fort Worth, Texas
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D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches,
drawings, specifications, proposals, and other documents; obtain advice of
an attorney, insurance counselor, accountant, auditor, bond and financial
advisors, and other consultants as the CITY deems appropriate; and render
in writing decisions required by the CITY in a timely manner in accordance
with the project schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior
role in the generation, treatment, storage, or disposition of such
materials. In consideration of the associated risks that may give rise to
claims by third parties or employees of City, City hereby releases
ENGINEER from any damage or liability related to the presence of
such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos
is a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing for contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
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no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services perFormed. Only the CITY will be the beneficiary
of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this Section H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the
replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect the ENGINEER's cost
of or time required for perFormance of the services, an equitable adjustment
will be made through an amendment to this AGREEMENT with appropriate
CITY approval.
City of Fort Worth, Texas
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Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments
of service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond
the control of the ENGINEER that prevent ENGINEER's perFormance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated
a.) by the City for its convenience upon 30 days' written notice to
ENGINEER.
b.) by either the CITY or the ENGINEER for cause if either party fails
substantially to perForm through no fault of the other and the
nonperForming party does not commence correction of such
nonperFormance within 5 days' written notice or thereafter fails to
diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
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specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time of the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will
submit to the CITY an itemized statement of all termination expenses. The
CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER
for the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors,
and ENGINEER's compensation will be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify or hold harmless the CITY against liability
for any damage committed by the ENGINEER or ENGINEER's agent,
consultant under contract, or another entity over which the ENGINEER
exercises control to the extent that the damage is caused by or
resulting from an act of negligence, intentional tort, intellectual
property infringement, or failure to pay a subcontractor or supplier.
CITY is entitled to recover its reasonable attorney's fees in proportion
to the ENGINEER's liability.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the
prior written consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT,
its interpretation and perFormance, and any other claims related to it. The
City of Fort Worth, Texas
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venue for any litigation related to this AGREEMENT shall be Tarrant County,
Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any
reason to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability will not affect any other provision, and this
AGREEMENT shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F.,
VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in
any way affect this AGREEMENT and the work hereunder, and shall
observe and comply with all orders, laws ordinances and regulations which
may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. ENGINEER agrees to defend, indemnify and
hold harmless CITY and all of its officers, agents and employees from and
against all claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
K. Immigration Nationality Act
ENGINEER shall verify the identity and employment eligibility of its
employees who perForm work under this Agreement, including completing
the Employment Eligibility Verification Form (I-9). Upon request by CITY,
ENGINEER shall provide CITY with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this
Agreement. ENGINEER shall adhere to all Federal and State laws as well
as establish appropriate procedures and controls so that no services will
be performed by any ENGINEER employee who is not legally eligible to
perform such services. ENGINEER SHALL INDEMNIFY CITY AND
HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY ENGINEER,
ENGINEER'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES. CITY, upon written notice to ENGINEER, shall have the
right to immediately terminate this Agreement for violations of this
provision by ENGINEER.
L. Prohibition On Contracts With Companies Boycotting Israel
City of Fort Worth, Texas
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ENGINEER acknowledges that in accordance with Chapter 2270 of the
Texas Government Code, CITY is prohibited from entering into a contract
with a company for goods or services unless the contract contains a
written verification from the company that it: (1) does not boycott Israel;
and (2) will not boycott Israel during the term of the contract. The terms
"boycott Israel" and "company" shall have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing
this contract, ENGINEER certifies that ENGINEER'S signature
provides written verification to the CITY that ENGINEER: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the
contract.
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may be
executed in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and the
same instrument. The following attachments and schedules are hereby made a part of
this AGREEMENT:
Attachment A- Scope of Services
Attachment B - Compensation
Attachment C- Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Duly executed by each party's designated representative to be effective on the date
subscribed by the City's designated Assistant City Manager.
BY:
CITY OF FORT WORTH
�GZ�IGi �l�GI�lG�O�
Dana Burghdoff (Mar25, 20211628 CDT)
Dana Burghdoff
Assistant City Manager
BY:
ENGINEER
Harris Kocher Smith
scoti- scherer
Scott Scherer (Mar22, 2021 1fl:12 CDT)
Scott Scherer, PE
Associate Principal
Date: Mar 25, 2021
Date: M a r 22, 2021
APPROVAL RECOMMENDED:
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Will'iainJohnso !Mar24,202110:17CDT)
Y'
William Johnson
Director, Transportation & Public Works
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 11.17.17
Page 16 of 17
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
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Michael Wellbaum, PE, CFM
Project Manager
APPROVED AS TO FORM AND LEGALITY
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Doug Black
Assistant City Attorney
ATTEST:
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Mary J. Kayser
City Secretary
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City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
Revised Date: 11.17.17
Page 17 of 17
Form 1295 No. 2020-692642
M&C No.: 21-0176
M&C Date: 03/09/2021
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ATTACHMENT "A"
Scope for Enqineerinq Desiqn Related Services for Storm Water Improvements Proiects
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub-consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
This Project involves realigning Alemeda Street from approximately 1000' south to Camp
Bowie Drive. The new alignment will line up with the existing Alemeda Street north of Camp
Bowie per the Master Thoroughfare Plan. The new road will have culverts at the crossing of
stream MSC-1 that will be designed to meet the City's current design standards. The old
alignment of Alemeda Street will be removed from service. Roadway drainage will also be
installed in keeping with the City's criteria. There will be utility (City and Franchise)
adjustments with this project.
WORK TO BE PERFORMED
Task 1.
Task 2.
Task 3.
Task 4.
Task 5.
Task 6.
Task 7.
Task 8.
Task 9.
Task 10
TAS K 1.
Design Management
Conceptual Design
Preliminary Design
Final Design
Bid Phase Services
Construction Phase Services
ROW/Easement Services
Survey Services
Permitting
Plan Submittal Checklists
DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 1 of 22
1.2. Communications and Reporting
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
• Conduct and document biweekly project update meetings with CITY Project Manager.
• Conduct review meetings with the CITY at the end of each design phase.
• Conduct and document weekly design team meetings.
• Prepare invoices, in accordance with Attachment B to this Standard Agreement and
submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• Weekly Team meetings to be attended by Associate Principal, Senior Project
Manager, Project Engineer, and Design Engineer II for 1-hour.
• Bi-Weekly City Meetings to be attended by Associate Principal and Project
Engineer
• Project Duration April 1, 2021 through November 30, 2021
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 2 of 21
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
G. Plan Submittal Checklists (See Task 10)
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept. ENGINEER will utilize concepts and criteria contained in the current CITY — iSWM
Criteria Manual for Site Development and Construction for conceptual planning and design.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.3. Subsurface Utility Engineering
Provide SubsurFace Utility Engineering (SUE) to Quality Level A as described below.
The SUE shall be perFormed in accordance with Cl/ASCE 38-02. Scope is intended to
supplement SUE already performed for this project and includes one (1) day of Level B
and one (1) day of Level A.
Qualitv Level D
• Conduct appropriate investigations (e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Qualitv Level C(includes tasks as described for Qualitv Level D)
Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks.
Survey surface features of subsurface utility facilities or systems.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 3 of 21
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B(includes tasks as described for Qualitv Level C)
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside
edges of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
2.4. The Schematic Design Package was provided to ENGINEER. ENGINEER shall
develop Conceptual Design Package based upon Schematic to include the following:
• Cover sheet
• Drainage area map with supporting drainage computations in the CITY's
standard tabular format.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 4 of 21
• Conceptual iSWM Checklist in accordance with the current iSWM Criferia Manual
for Site Developmenf and Consfrucfion. Include documentation that the
proposed storm water project will not impact upstream and downstream
properties.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, streets, street right-of-way, proposed easements,
and existing utilities gathered during the SUE within the project limits. Profiles to
include enough detail to determine whether or not the system can work
hydraulically are included with this scope.
• Alemeda Street plan and profile for the length of the project.
• Camp Bowie West intersection improvements plan to show modifications to the
median and striping within the intersection of Camp Bowie West and Alemeda.
This will ultimately be part of the TxDOT Permit Plan set.
• Water and Sanitary Sewer Layout to show extend of proposed relocations and/or
lowerings
• Proposed phasing of water, sanitary sewer, street and drainage work
documented in both the project schedule and narrative form.
• Documentation of key design decisions (Project Decision Log).
• Estimates of probable construction cost.
2.5. The ENGINEER shall review the Schematic Design Package provided by the CITY.
Upon completion of review, ENGINEER will provide a letter confirming understanding
of the information within and listing any questions that may arise from the review for
clarification by CITY.
2.6 Public Meeting
• The ENGINEER shall prepare project exhibits, and attend a public meeting to
help explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners/residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
2.7 The ENGINEER will update the Risk Register document to account for
changes/advancements in the project.
ASSUMPTIONS
• All storm water calculations and design shall conform to the current CITY iSWM
Criteria Manual for Site Development and Construction. The SUE and SUE plan
sheets shall be in accordance with Cl/ASCE 38-02
• All submitted documents and checklists will also be uploaded to the designated
project folder in BIM 360
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 5 of 21
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Schematic Design Package.
DELIVERABLES
A. Conceptual Design Package.
B. Conceptual iSWM Checklist
C. Letter of Understanding of Conceptual Design Package
D. Risk Register pocument
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans shall be submitted to CITY per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows. The
infrastructure shall include all paving, grading, and utilities improvements necessary per the
schematic provided by the CITY included with this scope as Exhibit "A". ENGINEER relies
upon information provided in schematic for design
3.1. Development of Preliminary Design Drawings shall include the following:
• Cover Sheet
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the current iSWM Criteria Manual
for Site Development and Construction. Scope includes 2 drainage area maps:
• MSC-1 Drainage Area — Drainage Area Map for the creek as provided by
Freese & Nichols, Inc.
• Alemeda Street Drainage Area — Drainage Area Map for runoff entering
proposed inlets on Alemeda Street
A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Preliminary iSWM Checklist in accordance with the current iSWM Criteria Manual
for Site Development and Construction
• Plan and profile drawings of proposed storm water improvements, including
existing lot layout with property ownership, streets, curb lines, driveways,
medians (if applicable), sidewalks, existing and proposed water and sanitary
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 6 of 21
sewer mains, existing utilities gathered during the SUE and existing utility
easements within the project limits.
• No less than two bench marks per plan/profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
• Prepare separate drawings for water and/or sanitary sewer mains including an
overall water and/or sanitary sewer layout sheet and plan and profile drawings.
• Overall project water and/or sanitary sewer layout sheets. The water layout sheet
shall identify the proposed water main improvement/ existing water mains in the
vicinity and all water appurtenances along with pressure plane boundaries, water
tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall
identify the proposed sewer main improvement/existing sewer mains and all
sewer appurtenances in the vicinity.
Plan and profile sheets which show the following: proposed water and/or sanitary
sewer plan/profile and recommended pipe size, fire hydrants, water service lines
and meter boxes, gate valves, isolation valves, manholes, existing meter
numbers and sizes that are to be replaced, existing sample locations, existing fire
line locations, existing utilities and utility easements, and all pertinent information
needed to construct the project. Legal description (Lot Nos., Block Nos., and
Addition Names) along with property ownership shall be provided on the plan
view.
The ENGINEER shall make provisions for reconnecting all identifiable water and/or
wastewater service lines which connect directly to any main being replaced,
including replacement of existing service lines within City right-of-way or utility
easement. When the existing alignment of a water and sanitary sewer main or
lateral is changed, provisions will be made in the final plans and/or specifications
by the ENGINEER to relocate all service lines which are connected to the existing
main and connect said service lines to the relocated main.
The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main: The CITY shall
furnish the ENGINEER with a sample format of how the sewer service line
reroute/relocation should be designed and submitted for construction. During
design survey, if a rod can be inserted through the cleanout to the bottom of the
service line, the ENGINEER will obtain the flow line elevation and design the
service line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the ENGINEER shall delay
the design of the sewer service line until after a Quality Level A Subsurface Utility
Engineering (SUE investigation has been performed). The Level A SUE will be
performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY
prior to bidding if the CITY determines that it is needed for satisfactory completion
of the design; or (3) by the Contractor after the project has been bid, by means of a
bid item to that effect. In all options, the ENGINEER shall propose appropriate de-
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 7 of 21
hole locations in the project and collect flow line elevation and other applicable
information of the sewer service line. The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or relocated.
• Applicable Standard City Water & Sanitary Sewer Details
• Station equations relating utilities to paving, when appropriate.
Proposed roadway profile grades and elevations along each curb line; elevations
at all P.V.I.'s; P.I's half stations; high and low points; vertical curve information; and
pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing
ground at the left and right of right-of-way lines shall be shown. Existing found
property corners (e.g. Iron pins) along the existing right-of-way shall be shown on
the plans. Profiles for existing and proposed storm drain mains and laterals shall
be provided.
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surface profile.
Preliminary roadway and/or channel cross-sections will be developed, from the
survey notes, at intervals not-to-exceed 50 foot along the project length and will
extend 10 foot past the right of way line on both sides of the street. Additional
cross-sections at important features including driveways, P.I.'s of intersecting
streets, (minimum distance of 100 foot along cross-street at each P.I.) walks,
retaining walls, etc., will also be provided. Profiles of centerline of driveways will
also be provided where necessary. Scale will be 1" = 20' horizontal and 1" = 2'
vertical. Excavation and embankment volumes and end area computations shall
also be provided.
• Street light plan drawings in accordance with CITY requirements. Scope includes
the location of proposed street lights along with conduit/wiring, and additional
electrical appurtenances necessary to power them.
• Develop a traffic control plan utilizing standard traffic reroute configurations posted
as "Typicals" on the CITY's BIM 360 website. The typicals need not be sealed
individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department. These
drawings shall be sealed by a professional engineer registered in the State of
Texas.
• Erosion control plan to show recommended BMPs for construction to be included
in the SWPPP prepared by the Contractor. Note, the plan is what ENGINEER
believes will be necessary based on pre-construction conditions. SWPPP
implementation and maintenance is to be the responsibility of the Contractor.
3.2. Geotechnical Investigation/Pavement Design
• Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 8 of 21
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Sfandards Manual, 2005. The study shall include recommendations regarding
utility trenching and identifying existing groundwater elevation at each boring.
3.3 Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4 Public Meeting
After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners/residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
3.5 Utility Clearance
The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, and government agencies to determine the approximate location
of above and underground utilities, and other facilities (current and future) that
have an impact or influence on the project. ENGINEER will design CITY facilities
to avoid or minimize conflicts with existing utilities, and where known and
possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in BIM 360 for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed
to PDF files.
3.6 The ENGINEER shall submit a final design estimate of probable construction cost
with the final design plans submitted. This estimate shall use ONLY standard CITY
bid items.
3.7 The ENGINEER will update the Risk Register document to account for
changes/advancements in the project.
ASSUMPTIONS
• All storm water calculations and design shall conform to the current CITY iSWM
Criteria Manual for Site Development and Construction.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 9 of 21
• 7 Geotechnical borings at an average bore depth of 30 feet each will be
provided.
• Traffic Control "Typicals" will be utilized to the extent possible. It is assumed an
additional 4 project specific traffic control sheets will be developed.
• A copy of the geotechnical report will be uploaded to the designated project
folder in BIM 360.DWF files created from design CAD drawings will be uploaded
to the designated project folder in BIM 360.
• All submitted documents and checklists will also be uploaded to the designated
project folder in BIM 360.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings
B. Preliminary iSWM Checklist
C. Utility Clearance drawings
D. Geotechnical Report
E. Documentation of key design decisions (Project Decision Log)
F. Estimates of probable construction cost
G. Public Meeting exhibits
H. Traffic Control Plans
Risk Register pocument
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans and specifications included iSWM Construction Plan shall
be submitted to CITY per the approved Project Schedule.
• Final iSWM Checklist in accordance with the current CITY iSWM Criteria Manual for Site
Development and Construction.
• The ENGINEER shall submit a final design estimate of probable construction cost with
the final design plans submitted. This estimate shall use ONLY standard CITY bid items.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100%) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 10 of 21
• After the final plans have been reviewed and approved by the CITY, the ENGINEER
shall prepare project exhibits, and attend public meeting to help explain the proposed
project to residents. The CITY shall select a suitable location and mail the invitation
letters to the affected customers. The ENGINEER shall coordinate with CITY GIS staff
to identify affected property owners/residents and develop a spreadsheet listing
addresses of those to invite to the public meeting.
• The ENGINEER will update the Risk Register document to account for
changes/advancements in the project.
ASSUMPTIONS
• All storm water calculations and design shall conform to the current CITY iSWM Criferia
Manual for Site Development and Construction.
• A DWF and PDF file for the 90% Design will be created from design CAD drawings and
will be uploaded to the project folder in BIM 360.
• 3 full size 22"x34" drawings and 1 specifications will be delivered for the 100% design.
• A DWF and PDF file for the 100% Design will be created from design CAD drawings and
will be uploaded to the project folder in BIM 360.
• Estimated Final Sheet List
1. Cover Sheet
2. General Notes
3. Project Control Sheet
4. Overall Easement Layout
5. SUE Plan (2 sheets)
6. Water Layout
7. Sanitary Sewer Layout
8. Water Plan & Profile
9. Sanitary Sewer Plan & Profile (2 sheets)
10. Water Construction Details (2 sheets)
11. Sanitary Sewer Construction Details (2 sheets)
12. Overall Drainage Area Map
13. Project Drainage Area Map
14. Culvert Plan & Profile
15. MSC-1 Channel Plan & Profile
16. MSC-1 Channel Cross Sections
17. Storm Drain Plan & Profile (2 sheets)
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 1 1 of 21
18. Storm Drain City Standard Construction Details (3 sheets)
19. TxDOT Culvert Construction Details (2 sheets)
20. Retaining Wall Structural Details
21. Headwall Structural Details
22. Alemeda Street Plan & Profile (2 sheets)
23. Industrial Park Access Road Plan & Profile
24. Camp Bowie West Intersection Plan
25. Roadway Cross Sections
26. Street Light Plan (1 sheet)
27. Street Light Details (2 sheets)
28. Traffic Control Plan (4 sheets)
29. Traffic Control TxDOT Details (14 sheets)
30. Erosion Control Plan
31. Erosion Control Details (2 sheets)
DELIVERABLES
A. 90% construction plans specifications.
B. Public Meeting Exhibits
C. 100% construction plans and specifications.
D. Final iSWM Checklist
E. Documentation of key design decisions (Project Decision Log).
F. Detailed estimates of probable construction cost for the authorized construction project,
including summaries of bid items and quantities using the CITY's standard bid items and
format.
G. Risk Register pocument
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto BIM 360 for
access to potential bidders.
• Contract documents shall be uploaded in a.xls file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 12 of 21
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to BIM 360 in two formats, .pdf and .dwf files.
The .pdf will consist of one file of the entire plan set. The .dwf will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
BIM 360 from documents sold and from Contractor's uploaded Plan Holder
Registrations in BIM 360.
The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's BIM 360 folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto BIM 360 and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract
documents, the ENGINEER will advise the CITY as to the acceptability of
alternate materials and equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only
are to be uploaded into the projecYs Bid Results folder on BIM 360.
• Assist the CITY with assembling and awarding contracts for construction,
materials, equipment, and services.
• Incorporate all addenda into the contract documents and issue conformed sets.
5.2 Final Design Drawings
Final Design Drawings shall be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file (created from CAD application of drawing) for the TPW plan
set and a separate PDF and DWF file for the Water plan set. Each PDF and
DWF file shall be created from the original CAD drawing files and shall contain all
associated sheets of the particular plan set. Sinqular PDF and DWF files for
each sheet of a plan set will not be accepted. PDF and DWF files shall
conform to naming conventions as follows:
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 13 of 21
TPW file name example —"W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example —"X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in BIM 360.
• In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet
as an individual DWG file with all reference files integrated into the sheet. If the plans
were prepared in DGN format, they shall be converted to DWG prior to uploading.
The naming convention to be used for the DWG files shall be as follows:
TPW files shall use the W number as for PDF and DWF files, but shall
include the sheet number in the name —"W-1956_SHT01.dwg", "W-
1956_SHT02.dwg", etc.
I I. Water and Sewer file names shall use the X number as for PDF and DWF
files, but shall include the sheet number in the name —"X-
12155_SHT01.dwg", "X-12755_SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
• 5 sets of construction documents will be sold to and made available on BIM 360
for plan holders and/or given to plan viewing rooms.
• 5 sets of construction documents will be printed and made available for purchase
by plan holders and/or given to plan viewing rooms.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 14 of 21
• 3 sets of full size plans and specifications (conformed, if applicable) will be
delivered to the CITY.
• PDF, DWF and DWG files will be uploaded to BIM 360.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. Recommendation of award
D. Construction documents (conformed, if applicable)
E. CFW Data Spreadsheet
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall visit the project site at requested intervals as construction
proceeds to observe and report on progress.
• The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design concepts and
general compliance with the requirements of the contract for construction. Such
review shall not relieve the Contractor from its responsibility for performance in
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. The ENGINEER shall log and track all shop
drawings, samples and other submittals in BIM 360.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
• The ENGINEER shall attend the "Final" project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
• The ENGINEER shall prepare record drawings from information provided by the
CITY depicting any changes made to the Final Drawings during construction.
The following information shall be provided by the CITY:
o As-Built Survey
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 15 of 21
o Red-Line Markups from the Contractor
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project
as constructed. The stamp shall be signed and dated by the ENGINEER and
shall be placed on each plan sheet, whether there are any revisions on the sheet
or not. Each sheet shall clearly indicate all changes which apply to that sheet by
clouding and numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
o These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. The ENGINEER
assumes no liability for undocumented changes and certifies only that the
documented changes are accurately depicted on these drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified and
stamped as Record Drawings, on mylar for record storage. The ENGINEER may
keep copies of the information provided by the CITY for their files, but all original
red-lined drawings shall be returned to the CITY with the mylars.
Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Sinqular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example —"W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053_org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example —"X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18.pdf
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 16 of 21
Both PDF and DWF files shall be uploaded to the project's Record Drawing folder
in BIM 360.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number (817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• 6 site visits are assumed.
• 10 submittal reviews are assumed.
• 10 RFI's are assumed.
• 1 Change Orders are assumed.
• One copy of full size (22"x34") mylars will be delivered to the CITY
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of shop drawings
E. Final Punch List items
F. Record Drawings
TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and/or permits normally required for a project of this size and type, as follows.
9.1. Storm Water Pollution Prevention Plan
• For projects that disturb an area greater than one (1) acre, the contractor will be
responsible for preparing and submitting the Storm Water Pollution Prevention
Plan (SWPPP) with appropriate regulatory agencies. The ENGINEER will
prepare the iSWM Construction Plan according to the current CITY iSWM
Criteria Manual for Site Development and Construction with will be incorporated
into the SWPPP by the contractor.
9.3. Floodplain Services
1. Hydraulic Modeling
Prepare updated hydraulic modeling using the latest version of HEC RAS and based
on the preliminary hydraulic model prepared for the project and additionally
incorporating the development of the roadway design, specifically including the
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 17 of 21
extents of embankment. This task will work to identify and resolve design issues
related to achieving the desired no adverse impact determination.
2. Floodplain Development Permit
For the floodplain changes due to the proposed roadway and culvert construction,
and per Federal Emergency Management Agency's (FEMA) direction, prepare and
submit a floodplain development permit in accordance with the City of Fort Worth
requirements and respond to requests for additional information in accordance with
City and FEMA standards and criteria. This scope item includes the following
services:
a) Floodplain Permit Application Preparation,
b) Hydraulic Data Reports and Cross Sections,
c) Annotated FIRM Panels,
d) Excel Comparison Table, and
e) Floodplain Comparison Profile.
3. Floodplain Study Report
Prepare a floodplain study report to accompany the floodplain development permit.
The report will contain a narrative of the project description, background, study limits,
mapping, hydrology, hydraulics, results, regulatory compliance, and references.
Additionally, the report will contain the calculations and results prepared with the
study.
4. Floodplain Mapping
Prepare updated floodplain workmaps for areas within the revision reach comparing
Effective, Corrected Effective floodplains, Existing Condition and Proposed Condition
floodplains. At a minimum, the work maps will contain applicable information stated
in FEMA's MT-2 Forms summarized below:
a) Effective floodplain boundaries (1 % annual-chance),
b) Existing/Corrected Effective floodplain boundaries (1 % annual-chance),
c) Proposed/Post-Project floodplain boundaries (1 % annual-chance),
d) Proposed/Post-Project Base Flood Elevations (BFEs),
e) Location and alignment of all hydraulic cross-sections with stationing control,
f) Location and alignment of all ineffective flow areas,
g) Stream centerlines and stationing which correlate with the submitted hydraulic
models,
h) Road and hydraulic structure alignments (e.g. culverts, lateral structures, etc.),
i) Current community easements and boundaries,
j) Adjacent property boundaries,
k) Registered P.E. certifications,
I) Referenced vertical datum,
m) Referenced horizontal datum and mapping projection, and
n) Date and source of aerial photography and survey information.
5. LOMR Application
Upon completion of construction, ENGINEER will prepare and submit a Letter of
Map Revision (LOMR) application and respond to requests for additional
information in accordance with FEMA's standards and criteria. This scope of
services includes update and submittal to record as-built conditions the Report,
Modeling, and Tables created with the Floodplain Permit. It is assumed that the
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 18 of 21
culvert and channel will be constructed in reasonable conformance to the approved
design. The ENGINEER will pay for the $8,500 application and review fee.
6. Exclusions
The following items are specifically excluded from this scope of services:
(1) Conditional Letter of Map Revision (CLOMR)
(2) Floodway delineation
(3) Army Corps of Engineers Section 404 Permitting
(4) Sediment transport analysis
9.4. Texas Department of Transportation (TxDOT) Permit
1. Prepare and submit a Permit to Construct Access Driveway Facilities on Highway
Right of Way (Form 1058). Permit includes a separate set of 11 "x17" construction
plans for work within State right-of-way. Plans to include the following:
a) Alemeda Street Plan & Profile
b) Extension of eastbound left turn lane median to new roadway connection
c) Traffic Control Plan and standard TxDOT Traffic Control Details
d) Drainage Area Map
In addition to the plans, scope includes:
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and/or permits
• Completing all forms/applications necessary
• Submitting forms/applications for CITY and TxDOT review
• Submitting revised forms for agency review
• Responding to agency comments and requests
2. Scope specifically excludes the following:
a) traffic signal
b) traffic study
c) extension of right turn lane from Camp Bowie West to the IH-820 Southbound
Frontage Road
d) crosswalk signage and/or signalization
e) street lighting
9.5. City Forestry Permit
1. Attend a Site Visit with the City Forester to identify trees that will be removed with the
proposed improvements and determine whether or not mitigation for said trees will be
necessary.
2. Develop tree mitigation plans in accordance with the City of Fort Worth Urban Forestry
requirements. Plans will indicate where existing plant materials shall be preserved
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 19 of 21
based on the approved site and grading plan. Separate submittals will be made for
both general Urban Forestry and Urban Forestry related to city-owned property.
ASSUMPTIONS
• Permit preparation will begin after approval of the Conceptual Design.
• 3 meetings are assumed with the City's Floodplain Department for the Floodplain
Development permit.
• 2 meetings are assumed with TxDOT for the TxDOT Permit
• 2 meetings are assumed with the City Forester for the City Forestry Permit
DELIVERABLES
A. Floodplain Development Permit
B. LOMR and payment of fees
C. TxDOT Form 1058 Permit
D. City Forestry Permit
TASK 10. PLAN SUBMITTAL CHECKLISTS
Engineer shall complete and submit Plan Submittal Checklists in accordance with the
following table:
PLAN SUBMITTAL CHECKLIST REQUIREMENTS
Street Water Traffic Traffic Traffic
Traffic Traffic Control Control Control
Storm Storm Lights /Sewer
Attachment "A" Signal Engineering 30% 60% 90%
Water Water (Submit (Submit
Type (Submit All (Submit All
@ 30%) 30% 60% All @ All @ p� 60%) Required for all work in City
30% 60%) ROW
Street X X X X X* X X X X
Storm Water X X X X X
Water / Sewer X X X X
"If included in street project
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existinq Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 20 of 21
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction.
• Construction management and inspection services
• PerFormance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07/23/2012
Page 21 of 21
ATTACHMENT B
COMPENSATION
Design Services for
Alemeda HROM/MTP Realignment
City Project No. 103054
Lump Sum Project
Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $ 426,429.00 as
summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item I I I. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
City of Fort Worth, Texas
Attachment B
PMO O�cial Release Date: 8.09.2012
Page 1 of 3
B-1
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
$ 394,638.50 92.5%
Proposed MBE/SBE Sub-Consultants
Baird, Hampton & Brown Electrical and Structural Engineering $ 5,350.00 1.3%
SurvWest, LLC SUE and Survey Services $ 17,450.00 4.1% �
TSIT Engineering Geotechnical Services $ 9,030.50 2.1%
Non-MBE/SBE Consultants
TOTAL $ 426,469.00 100%
Project Number & Name Total Fee MBE/SBE Fee MBE/SBE
%
103054-Alemeda HROM/MTP Real' nmerrt $ 426,469.00 $ 31,830.50 7.5 %
City MBE/SBE Goal = 7% Consultant Committed Goal = 7.5 %
City of Fort Worth, Texas
Attachment B
PMO O�cial Release Date: 8.09.2012
Page 2 of 3
B-2
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth, Texas
Attachment B
PMO O�cial Release Date: 8.09.2012
Page 3 of 3
B-3
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ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Alemeda HROM/MTP Realignment
City Project No. 103054
No Changes.
City of Fort Worth, Texas
Attachment C
PMO Release Date: 05.19.2010
Page 1 of 1
FORTWORTH
ATTACHMENT "D"
PROJECT SCHEDULE
A. ENGINEER Project Schedule Development
ENGINEER shall prepare a project schedule for the services to be provided in fulfilling
the requirements of the Agreement and encompassing the Scope of Work defined in
Attachment A to the Agreement.
ENGINEER shall prepare and maintain project schedule throughout the life of the project
as defined in the Agreement in compliance with the City's Specification 00 31 15 entitled
Engineer Project Schedule.
ENGINEER's project schedule will follow the Critical Path Methodology (CPM) for
planned sequencing of the work activity and timing of the work.
B. Schedule "Tier" Selection
City has identified three "Tier" levels for project schedules as defined in City's
Specification 00 31 15, to align with the size and complexity of the project as a basis for
schedule development. City's Project Manager will determine the "Tier" level for the
ENGINEER's project schedule as part of the negotiation of the Agreement.
C. Project Baseline Schedule
ENGINEER will produce an initial project schedule and submit as a"baseline" for review
and acceptance by City's Project Manager as defined in City's Specification 00 31 15
which will be referred to as the Project Baseline Schedule. Updates to the baseline
schedule follow the requirements of City's Specification 00 31 15.
D. Project Progress Schedule
ENGINEER will provide to the City, monthly updates to their project schedule indicating
progress of the Work in compliance with the requirements of City's Specification 00 31
15 and said schedule will be referred to as the Project Progress Schedule.
E. Master Project Schedule
City will develop and maintain a master project schedule for the overall project.
ENGINEER's project baseline and progress schedule submittals will be an integral part
of the development and updating process of City's Master Project Schedule.
City of Fort Worth, Texas
Attachment D
Revision Date: 07.20.2018
Page 1 of 1
ATTACHMENT E
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ALEMEDA STREET REAUGNMENT `' � � ,� �:�:4
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HARRIS
KOCHER
SMITH
101 Summit Avenue, Suite 1014
Fort Worth, Texas 76102
P: 817.769.6279 F: 817.769.6298
HarrisKocherSmith.com
TBPE Firm#: F-15501 • TBPLS Firm#: 10194145
ALEMEDA STREET
AERIAL EXHIBIT
SCALE: 1" = 400'
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/09/21
M&C FILE NUMBER: M&C 21-0176
LOG NAME: 20SWM ALEMEDA HROM DESIGN
SUBJECT
(CD 3) Authorize Execution of an Engineering Agreement with Harris Kocher Engineering Group, Inc.
dba Harris Kocher Smith in the Amount Not to Exceed $426,469.00 for the Alemeda Street Hazardous
Road Overtopping Mitigation and Master Thoroughfare Plan Realignment Project, Adopt Appropriation
Ordinances, and Amend the FY2021-2025 Capital Improvement Program
RECOMMENDATION:
It is recommended that the City Council:
Authorize execution of an engineering agreement with Harris Kocher Engineering Group, Inc. dba
Harris Kocher Smith, for the Alemeda Street Hazardous Road Overtopping Mitigation and Master
Thoroughfare Plan Realignment project in the amount not to exceed $426,469.00;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the
Transportation Impact Fee Capital Legacy Fund in the amount of $475,874.82 for the purpose of
funding the Alemeda Street Hazardous Road Overtopping Mitigation and Master Thoroughfare
Plan Realignment project from available funds in the Revenue — Service Area T— Transportation
Impact Fees project;
3. Adopt the attached appropriation ordinance increasing receipts and appropriations in the
Transportation Impact Fee Capital Fund in the amount of $1,024,125.18 for the purpose of funding
the Alemeda Street Hazardous Road Overtopping Mitigation and Master Thoroughfare Plan
Realignment project (City Project No. 103054) from available funds in the Revenue — Service
Area T— Transportation Impact Fees project (City Project No. UN9923); and
4. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
The engineering agreement recommended by this Mayor and Council Communication (M&C) will
provide for engineering and design services related to the Alemeda Street Hazardous Road
Overtopping Mitigation and Master Thoroughfare Plan Realignment project. The project is needed to
reconstruct/realign the roadway in accordance with the Master Thoroughfare Plan (MTP) and mitigate
the risk of hazardous road overtopping during intense storm events.
In May 2018, the Transportation and Public Works Department, Stormwater Management Division
published a Request for Qualifications (RFQ) for engineering consulting services. Based on the results
of the RFQ, Harris Kocher Engineering Group, Inc. dba Harris Kocher Smith was selected as the most
qualified consultant to design this project and proposes to perForm design and engineering services for
a fee not to exceed $426,469.00. The services provided will include designing the realignment of
Alemeda Street to match the City's MTP and providing an analysis and design of culverts and channel
improvements so the 100-year storm does not overtop the roadway. The estimated fee for the roadway
design is $306,164.00, and the estimated fee for the culvert and channel design is $120,305.00. The
engineer will also prepare plans and specifications and provide services during bidding and
construction. Staff considers the fee to be fair and reasonable for the scope of services proposed.
The section of Alemeda Street included in this design is identified as a Transportation Impact Fee
eligible project in the Transportation Improvements Plan for Service Area T of the adopted 2017
Transportation Impact Fee study. Transportation Impact Fee funds moved into this project will be used to
design and construct the road to the MTP requirements. Any residual Transportation Impact Fee funds
left after the completion and acceptance of the project will be returned to the Service Area T revenues.
The following table demonstrates the funding for this project:
IFund Name
Storm Water
Revenue
Refunding
Bonds 2020
Fund (52007)
Transportation
Impact Fee
Capital Legacy
Fund (39008)
Service Area
Transportation
Impact Fee
Capital Fund
(30108)
Service Area
Existing Additional Appropriations
propriations
Reallocated Appropriations Project Total
�
$4,100, 000.00 $0.00 - $1, 500, 000.00
�Project Total �$4,100,000.00 �� $1,500,000.00 ,� - $1,500,000.00
$2,600,000.00
$4,100, 000.00
The 2020 Stormwater Revenue Bond Program included $4,100,000.00 for this project. Because of the
addition of impact fees to the project budget, $1,500,000.00 of Stormwater bonds funds currently
appropriated will be reallocated to the Stormwater Hazardous Road Overtopping (City Project No.
P00120) programmable project. Funding for this project was included in the FY2021-2025 Stormwater
Capital Improvement Program, however, the Transportation Impact Fee funding was not included as its
availability for project use was unknown at the time the project was identified. This action in this M&C
will amend the 2021-2025 Capital Improvement Program as approved in connection with Ordinance
24446-09-2020.
Office of Business Equity — Harris Kocher Engineering Group, Inc. dba Harris Kocher Smith is in
compliance with the City's BDE Ordinance by committing to 7% SBE participation on this project. The
City's SBE goal on this project is 7%.
This project is location in COUNCIL DISTRICT 3.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the Revenue - SA T- Transp Imp Fees
project within the Trans Impact Fee Cap Legacy Fund and the Transportation Impact Fee Cap Fund and
upon approval of the above recommendations and adoption of the attached appropriation ordinances,
funds will be available in the Trans Impact Fee Cap Legacy Fund, the Transportation Impact Fee Cap
Fund, and the Storm Water Rev Ref Bonds 2020 for the Alemeda HROM/MTP Realignment project to
support the approval of the above recommendations and execution of the engineering agreement. Prior
to an expenditure being incurred, the Transportation & Public Works Department has the responsibility
of verifying the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating Business Unit Head: William Johnson 7801
Additional Information Contact: Linda Young 2485