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Home My WebLink AboutContract 54262-A1CSC No. 54262-A1 FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 54262 This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City") and Tarrant County Samaritan House, Inc. ("Agency") by and through their respective duly authorized agents. City and Agency may be referred to individually as "Party" and collectively as"Parties." WHEREAS, City and Agency made and entered into City Secretary Contract No. 54262 ("Contract") on June 23, 2020; WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal Domestic Assistance No. 14.218, and through an additional allocation of CDBG grant monies under the Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "CDBG-CV"; WHEREAS, the CDBG regulations and related HUD guidance publications establish all requirements for the CDBG-CV funds except for those specifically described in the Contract, and this Amendment, as deriving from the CARES Act; WHEREAS, Agency was selected to use CDBG-CV funds for an emergency rental assistance program to serve individuals and families, 100% of whom must be low and moderate income; WHEREAS, City has proposed an amendment to the Contract increasing the amount of funds, extending the term, and authorizing provision of mortgage assistance for income-eligible households and an extension of the client assistance periods for the provision of rental or mortgage assistance to better address the needs of City residents; WHEREAS, the Parties believe that this amendment will help Agency meet the program's goals and further the interests of both Agency and City; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to meet the Contract and program obj ectives. I. EXHIBIT "A" — Program Summary and EXHIBIT "B" - Budget attached to the Contract is hereby amended and replaced in their entirety with the REVISED EXHIBIT "A" — Program Summary and REVISED EXHIBIT "B" — Budget, updated as of February 19, 2021, attached hereto. II. SECTION 3. TERM of the Contract is amended as follows: The first sentence is revised to read "The term of this Contract begins on the Effective Date and terminates on December 30, 2022 unless earlier terminated as provided in this Contract." III. Section 5.3.1 Program Performance Milestones of the Contract is amended as follows: The table summarizing goals for Expenditure and Unduplicated Clients Served is replaced in its entirety with the table below: OFFICIAL RECORD AmendmentNo. 1 to CSCNo. 54262 CITY SECRETARY Tarrant County Samaritan House, Inc. (CDBG-CV) FT. WORTH, TX Unduplicated Unduplicated CDBG-CV Intake/Referral/Housing Direct Assistance Clients Counseling Services as specified in EXHIBIT Clients as specified in Date "A" — Program Amended EXHIBIT "A" Month Expenditures Summar — Pro ram Summar 6 Dec.30, 2020 15% 15% N/A 12 June 30, 2021 20% 20% 25% 15 Sept 30, 2021 30% 30% 30°/a 18 Dec 30, 2021 40% 40% 40°/a 21 March 30, 2022 55% 55% 55% 24 June 30, 2022 70% 70% 70°/a 27 Sept. 30, 2022 80% 80% 80°/a 30 Dec. 30, 2022 100°/a 100°/a 100% Section 5.33 of the Contract is replaced in its entirety as follows: "Failure to meet at least 80% of its performance milestones under this Contract or serve 50 Unduplicated Clients with Direct Rental or Mortgage Assistance with CDBG-CV funds, or to serve at least 506 Unduplicated Clients with Intake/ReferraUEmergency Assistance in support of all direct assistance funding sources, may, in City's sole discretion, disqualify Agency for consideration under future City Requests for Proposals for federal grant funds. IV. Section 6.1.1. CLIENT ELIGIBILITY VERIFICATION, Agency Clients of the Contract is revised as follows: The first three sentences of this Section are replaced with the following: "Agency must verify all new clients' income with Source Documentation, or, only if Source Documentation is not available, with a verifiable self-certification of income such as the City's Certification of Income Statement attached as EXHIBIT "E" — Form of Income Self-Certi�cation or a similar form approved by City. For clients served by TERAP Funds, such similar form includes use of TDHCA Tenant Income Certification Forms and Household Income Certification Forms. Agency must use the annual income definition in 24 CFR Part 5.609 to establish applicable clients' incomes and must use the most current HUD Income Guidelines. The income of all Program clients must be documented. For clients assisted with direct financial rental or mortgage assistance, 100% must be Income Eligible Clients. V. SECTION 17. INSURANCE AND BONDING of the Contract is revised as follows: The first sentence of this section is revised to read: "Agency will maintain coverage in the form of insurance or bond in the amount of $266,500 to insure against loss from the fraud, theft or dishonesty of any of Agency's officers, agents, trustees, directors or employees." VI. This amendment is effective as of March 3, 2021 and Agency may request reimbursement for allowable costs, including pre-award costs, directly related to implementation of the RentaUMortgage Assistance Program, as authorized by the CARES Act and CPD Notice FR-6218-NOl . Amendment No. 1 to CSC No. 54262 Page 2 Tarrant County Samaritan House, Inc. (CDBG-CV) VIII. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties, and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURE PAGE FOLLOWS] Amendment No. 1 to CSC No. 54262 Page 3 Tarrant County Samaritan House, Inc. (CDBG-CV) ACCEPTED AND AGREED: TARRANT COUNTY SAMARITAN HOUSE, INC nla�'6e�t Yl�'G�,r;te- $y; Norbert White (Mar 30, 2021 09:07 CDT) Norbert White, Executive Director .o-a` pR u�a � �F F 0000T�L d ATTEST: �� o �� p� o° o ��%o °�. � p � � By: �e�� nEXA`'�daad na� City Secretary Attorney M&Cs: 20-0330 and 20-0471 1295 Certification No. 2020-620841 Date: June 23, 2020 APPROVED: �/� By. V �' "` vu�-"`-��_ Victor Turner, Director, Neighborhood Services CITY OF FORT WORTH � �� By: Fernando Costa (Mar 30, 2021 1820 CDT) Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: � �� i Taylor Paris, Assistant City Ordinance No. 24161-04-2020 CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all perf rmance and reporting requirements ��.. Barbar� y(Mar 30, 202109:51 CDT) Barbara Asbury, Compliance and Planning Manager Amendment No. 1 to CSC No. 54262 Tarrant County Samaritan House, Inc. (CDBG-CV) OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX TARRANT COUNTY SAMARITAN HOUSING, INC. Short Term Emergency Rental Assistance/Homeless Prevention REVISED PROGRAM SUMMARY (CDBG-CV) March 13, 2020- September 30, 2022 PERIOD $266,500 AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides Short-Term Rental Assistance and Homeless Prevention for those Fort Worth households affected by COVID-19. The program will provide payments for up to 6 months of rent or mortgage assistance with a maXimum of 60 days in arrears. The program is for households who have incomes at or below 80% of the area median income. Participants will be required to provide documentation of the impact of COVID on their household and pay no more than 30% of their income toward their rental or mortgage cost. In order to ensure that duplication of rental assistance benefits does not occur through the use of federal CARES Act funds, intake for the Program's direct financial rental assistance will be performed, to the maximum extent feasible, on the City's Neighborly Software application portal or other designated online software application platform, as such software application becomes available. CDBG-CV funds will pay for direct rent or mortgage assistance for clients. Funds will be used to pay for a percentage of administrative service salaries and fringe benefits for one full time employee, a Prevention Specialist, and partial costs for the Vice President, Accounting Assistant and Accounting Manager associated with the Program. CDBG-CV funds will also be used to pay for increased operational expenses due to COVID-19, specifically for office supplies. Agency's office and Program services will be available at 929 Hemphill Street, Fort Worth, Texas 76104, Monday through Friday, 9:00 a.m. to 5:00 p.m. Program services may also be provided at clients' homes. The SRO is staffed 24 hours a day, 7 days a week. The Program will provide services to CDBG-CV Eligible clients residing in the city of Fort Worth. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: OS Other Public Services EXHIBIT "A" PROGRAM SUMMARY CDBG-CV 100% PSA CONTRACT 2020 — EXHIBIT "A" — PROGRAM SUMMARY Page 1 Tarrant County Samaritan Housing, Inc. National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2) Regulatory Citation(s): 24 CFR 570.201(e) 24 CFR part 570.207(b)(4) Coronavirus Aid, Relief, and Economic Security Act of 2020 Agency will maintain documentation which verifies that 100% of clients served by the Program are eligible under CDBG Regulations. PROGRAM GOALS: Minimum Number of Clients to be Served: The Program must serve a minimum of 50 Unduplicated Clients from Fort Worth with direct Rental or Mortgage Financial Assistance as shown by the monthly reports on Attachment III (based on an estimated average of $5000 per client direct financial assistance provided through CDBG-CV or TERAP Funds combined); Agency shall not be penalized for serving fewer clients with direct financial assistance if the per-client average dollar amount of assistance is greater than $5000. CDBG-CV 100% CONTRACT 2020 — EXHIBIT "A" — PROGRAM SUMMARY Page 2 Tarrant County Samaritan Housing, Inc. EXHIBIT "B" - BUDGET Account Grant Budget A B Total PROGRAM PERSONNEL Salaries 1001 $ 32,287.88 $ 32,287.88 FICA 1002 $ 2,470.02 $ 2,470.02 Life/Disability Insurance 1003 $ 16.00 $ 16.00 Health/DentalInsurance 1004 $ 1,159.37 $ 1,159.37 Unemployment-State 1005 $ - Worker's Compensation 1006 $ - Retirement 1007 $ - Staff Training 1008 $ - SUPPLIES AND SERVICES Office/Program Supplies 2001 $ 1,085.73 $ 1,085.73 Postage 2002 $ - Printing 2003 $ - Adv/Media, Dues/Pub, Printing, Bank Fees $ - other 2004 $ - MISCELLANEOUS Contract Labor Food Supplies/Meals (City needs copy of contract before expenses can be reimbursed) 3001 $ - Food Supplies 3002 $ - Teaching Aids 3003 $ - Craft Supplies 3004 $ - Field Trip Expenses 3005 $ - Mileage 3006 $ - FACILITY AND UTILITIES Telephone 4001 $ - Electric 4002 $ - Gas 4003 $ - Water and Wastewater 4004 $ - Solid Waste Disposal 4005 $ - Rent (City needs copy of lease before expenses can be reimbursed) 4006 $ - Cleaning Supplies 4007 $ - Repairs 4008 $ - Custodial Services 4009 $ - Utilities, Transportarion, PP &E 4010 $ - LEGAL, FINANCIAL AND INSURANCE Fidelity Bond or Equivalent 5001 $ - Directors and Officers 5002 $ - CDBG CV - EXHIBIT "B" - BUDGET - Amendment 1 Page 1 General Commercial Liability 5003 $ - Bank fees $ - volunteer $ - volunteer $ _ Prof Fees 5004 $ - DIRECT ASSISTANCE Direct Assistance $ 228,200.00 $ 228,200.00 Audit/IT/Legal Volunteer Recruitment, Misc. 6001 $ 1,281.00 $ 1,281.00 BUDGET TOTAL $ 266,500.00 $ - $ - $ 266,500.00 FUNDING A: FUNDING B: FUNDING C: CDBG CV - EXHIBIT "B" - BUDGET - Amendment 1 Page 2 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be considered part of the terms and conditions of the Contract. Agency must have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is June 1, 2022 . SALARY DETAIL-PROGRAM PERSONNEL Est. Percent to Amount to Position Title Annual Salary Grant Grant Prevention Specialist $ 17,680.00 100.0% $ 17,680.00 Vice President/COO $ 112,360.00 7.0% � 7,865.20 Accounting Assistant $ 31,824.00 7.0% $ 2,227.68 Accounting Manager $ 64,500.00 7.0% $ 4,515.00 TOTAL $ 226,364.00 $ 32,287.88 FRINGE DETAIL-PROGRAM PERSONNEL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 17,316.85 14.3% $ 2,470.02 Life/Disability Insurance $ 228.60 7.0% $ 16.00 Health/Dental Insurance $ 16,562.40 7.0% $ 1,159.37 Unemployment-State Worker's Compensation Retirement Staff Training TOTAL $ 34,107.85 $ 3,645.39 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office/Program Supplies $ 1,085.73 100% $ 1,085.73 Postage Printing Adv/Media, Dues/Pub, Printing, Bank Fees TOTAL $ 1,085.73 $ 1,085.73 CDBG CV 100% PSA CONTRACT 2020 - EXHIBIT "B" - BUDGET Tarrant County Samaritan House - Amendment 1 Page 3 MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Contract Labor #DIV/0! Food Supplies Teaching Aids Craft Supplies Field Trip Expenses Mileage TOTAL $ - #DIV/0! $ - FACILITY AND UTILITIES Est. Percent to Amount to Total Budget Grant Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Cleaning Supplies Repairs Custodial Services Utilities, Transportation, PP & E TOTAL $ - LEGAL, FINANCIAL AND 1NSURANCE Est. Percent to Amount to Total Budget Grant Grant Fidelity Bond or Equivalent Directors and Officers General Commercial Liability Prof Fees TOTAL $ - DIRECT ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Short-term Rental Assistance $ 228,200.00 100% $ 228,200.00 Audit/IT/Legal Volunteer Recruitment, Misc. $ 19,500.00 6.6% $ 1,281.00 TOTAL $ 19,500.00 $ 229,481.00 CDBG CV 100% PSA CONTRACT 2020 - EXHIBIT "B" - BUDGET Tarrant County Samaritan House - Amendment 1 Page 4