HomeMy WebLinkAboutOrdinance 17868-11-2007Ordinance No. 17868-11-2007
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE SPECIAL TRUST FUND IN THE AMOUNT OF
$990,377 FROM AVAILABLE FUNDS FOR THE PURPOSE OF FUNDING THE
PURCHASE OF AUDIOVISUAL EQUIPMENT FOR THE CABLE OFFICE;
PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2007-
2008 in the Budget of the City Manager, there shall also be increased estimated receipts and
appropriations in the Special Trust Fund in the amount of $990,377 from available funds for the
purpose of funding the purchase of audio/visual equipment for the Cable Office.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid,
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 17749 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4
This ordinanceshall take effect upon adoption.
APPR~VECX/AS TO
City
ADOPTED AND EFFECTIVE: November 6 2007
City of F®rt VI/orth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 11/6/2007 -Ordinance No. 17868-11-2007
DATE: Tuesday, November 06, 2007
LOG NAME: 13P07-0213 REFERENCE NO.: **P-10676
SUBJECT:
Authorize Purchases from ECI Video, Videotex Systems, Inc., Washington Professional
Systems, Accent Audio/Visual, Inc., Ford Audio Visual and Kennedy's Eng., Inc., for Audio/Visual
Equipment for the Cable Office, Authorize Casting Lots for Item Number 13 and Adopt
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize purchases from ECI Video, Videotex Systems, Inc., Washington Professional Systems, Accent
Audio/Visual, Inc., Ford Audio Visual and Kennedy's Eng., Inc., for audio/visual equipment for the Cable
Office totaling $212,876.62;
2. Authorize the casting of lots as required as required by Local Government Code 271.901 to select from
two identical bids for item Number 13; (NOTE: Bid awarded to ECI Video)
3. Authorize the City Manager to accept revenue of $990,377 from state franchised cable/Video providers to
utilized for equipment capital purchases for the Cable Communications Office; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Special Trust Fund by $990,377 from available funds.
DISCUSSION:
It is estimated that the Cable Office will receive revenue from state franchised cable/video providers in the
amount of $990,377 for FY 2007-08. These revenues can only be used for capital equipment purchases
related to the Cable Office and cannot be used for operating expenses. Throughout the year, more capital
equipment purchases will be made and M&Cs brought forward for approval. Currently, the Cable Office will
expend a portion of the $990,377 in the amount of $212,876.62 with this M&C Communication approval.
The Cable Office will use these purchases for the production and broad cast of City information on the City
cable channel for a cost not to exceed $212,876.62. The equipment is for replacement of damaged or
outdated existing equipment. Item 9 was awarded to the .second low bidder, ECI Video because the
equipment offered by the low bidder, Accent Audio/Visual, Inc., did not meet specifications.
Vendor awards:
1. Videotex Systems, Inc. -items 1, 10, 14, 23, 25, and 30-32
2. Videotape Productions -items 2, 12, 15, and 28
3. ECI Video -items 3-9, 11, 33 and 34
4. Accent Audio/Visual, Inc. -items 24, and 26
Logname: 13P07-0213 Page 1 of 2
5. Washington Professional Systems -items 16-20, 22, and 27
6. Kennedy's Eng., Inc. item 21
7. Ford Audio Visual -item 29
For item 13 identical bids were submitted by ECI Video and Accent Audio/Visual, Inc. The state law requires
the tie to be broken by casting of lots in the presence of City Council.
BID ADVERTISEMENT -This bid was advertised in the Fort Worth Star-Telegram on August 8 and 15,
2007. Ninety vendors were solicited from the purchasing system database. Nine responses were received.
BID TABULATION -See attached Bid Tab
M/WBE - A waiver of the goal for M/1/VBE subcontracting requirements was requested by the Purchasing
Division and approved by the MM/BE Office because the purchase of goods or services is from sources
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current. operating budget, as appropriated, of
the Cable T.V. Fund.
BQN\07-0213\DHM
TO Fund/Account/Centers FROM Fund/AccountlCenters
FE72 541350 002500100000 $990,377.00 FE72 541350 002500100000 $212,876.62
FE72 488900 002500100000 $990.377.00
Submitted for City Manager's Office b~ Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Jack Dale (8357)
Logname: 13P07-0213 Page 2 of 2