HomeMy WebLinkAboutContract 54475-A2CSC No. 54475-A2
SECOND AMENDMENT TO
FORT WO TH CITY SECRETARY CONTRACT NO. 54475
This Second Amendment to Fort Worth City Secretary Contract No. 54475 ("First
Amendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporation
and VPImaging, Inc. dba DocuNav Solutions, a Texas corporation ("Vendor").
WHEREAS, Fort Worth and Vendor entered into an Agreement identified as Fort Worth
City Secretary Contract No. 54475 beginning November 28, 2021 (the "Agreement"); and
WHEREAS, the Agreement was subsequently amendment on or about November 2, 2020
to replace Section 1. TERMS and Section 18. COMPENSATION of the Addendum; and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to include additional purchases.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by the through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
L The Agreement is hereby amended by adding Attachment A, attached to this
Second Amendment, as an additional scope of work of the Agreement.
2. The Agreement is hereby amended by replacing Section 18 of the Addendum in
its entirety with the following:
Compensation. City shall pay Vendor an amount not to eXceed SiXty-Nine
Thousand Two Hundred Sixty-Three Dollars and 10/100. ($69,263.10) for the
first year in accordance with the provisions of this Agreement. City shall pay
Vendor an amount in accordance with the Agreement for Annual Renewals.
Vendor shall not perform any additional services for City not specified by this
Agreement unless City requests and approves in writing the additional costs for
such services. City shall not be liable for any additional expenses of Vendor not
specified by this Agreement unless City first approves such expenses in writing.
City agrees to issue a Purchase Order in advance of the start of each Renewal
Term to ensure continued services. City agrees to pay all invoices of Vendor
within thirty (30) days of receipt of such invoice.
3. All other terms, provisions, conditions, covenants and recitals of the Agreement
not expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 54475
�FFICIAL REC�RD
CITY SECRETARY
FT. WORTH, TX
[Executed effective as of the date signed by the Assistant City Manager below.] /[ACCEPTED
AND AGREED:]
City:
u��erie w�rsl�ingtoh
B�; Valerle Washington (Apr l, 021 09:48 CDT)
Name: Valerie Washington
Title: Assistant City Manager
Date: Apr 1� 2�21
Vendor:
By: �
Name: CJ Bettis
Title: VP of Operations
Date: 03�3/�21JZ/
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended: Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
/� �_ of this contract, including ensuring all performance
By: � and reporting requirements.
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
�g s��,
B�7, JB Strong (Apr , 2021 0830 CDT)
Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization:
M&C:
,
�
BV: StevenVandever(Mar31,202113:58CDT)
>
Name: Steven Vandever
Title: Sr. IT Solutions Manager
City Secretary:
By: `��� ���
Name: Mary Kayser
Title: City Secretary
Second Amendment to Fort Worth City Secretary Contract No. 54475
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FT. WORTH, TX
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SOLUTIONS
VP Imaging, Inc. dba DocuNav Solutions
8501 Wade Blvd., Suite 1440
Frisco, TX75034
800-353-2320
DocuNav Contact:
Mike Miller
FORT WORTH�
City of Fort Worth '�"
DIR Contract Number: CPO-4449
PROMOTIONS
1 LFPROMO Laserfiche March 2021 Special Promotion: Buy 40 PST hours get 10% off
*Promotion onlyoffered until April 1st, 2021
ANNUAL SUPPORT AGREEMENT (Recurring Cost)
1 DSAPR PriorityPnnual (DSA) DocuNavSolutions PrioritySupportPgreement: See attached agreementfor
details.
PROFESSIONAL SERVICES
40 DN-PST-PP (Hourly) Pre-Purchased Professional Sen•ices Tme: DocuNavSolutions Installation, Configuration,
Project N�nagement, Stakeholder N�etings or Training Tme. `Professional Sen�ices time estimate is
based upon PppendixA Project Notes'Pre-purchased block of hours billed at time of order and can be
used as needed at anytime during the project.
'Note: All quotes expire 30 days from above date. Please call your pocuNav contact for any changes.
Date: 3/15/2021
Quote:24225
$��20.00� $��20.00�
$o.00 $o.00
$180.00 $7,200.00
Subtotal $6,480.00
Tax $.00
Total $6,480.00
UAIBYlB WAShIhGl�"oh Ar� I' 1 2021
valeriewashrngton(npr1, ozlo9:a8C��) h� �
Sign Here Date
Payment Tenns All payments are Net 30 from date of invoice issued. Preferred payment method.� check orACH payment. Subscription terms �nell
renewon the anniversary of the date of your pocuNavAnnual Support Agreement unless you provide cancellation notice 45 days before the end of the
agreement. On-site Professional Services Time: billing rate quoted dces not include travel expenses for out of market professional services time. Pre-
purchased hours or daily units expire after 3 years fmm invoice date.
Client Project
City of Fort Worth Granicus Filing
Project Scope Statement
Project ID Project Objectives
TBD While project was mostly completed in-house by City of Fort Worth staff, we are assisting in completing a few remaining items in
Workflow/WebLink DEV that are needed to closeout the Granicus to Laserfiche project.
Solutians Test &
I{itk-4ff �ornplete Validate Training Phase End Maintenance
Deliverables
Below are the project deliverables and brief description of the proposed solution.
Description *
� Workflo�Build process to OCR PDF files that have no te� stream and/or associated TIF image.
2 Workflo�Update filing Workflow to properly rename documents when the corresponding template fields
change.
3 Workflo�Update filing WF (CS-01SHARED-Move,Rename,Shorcut, & Clean) to file these Granicus docs
like normal when duplicates instead of moving them to a"Pending Delete/Deleted Files" folder. No change
to process for non-Granicus documents.
Estimation * Type *
16.00 Hours
4.00 Hours
4.00 Hours
4 WebLink-Omit contents of "ZZ Docs folder" from search results (restrict access for the "Public" account) 4.00 Hours
5 WebLink-Assist in determining why some PDF's will not load in WebLink but will in desktop client. If it 8.00 Hours
requires additional process changes/upgrades to the system to resolve, that would be scoped as a
separate project.
Milestones
Below are the proposed project milestones and their respective dates, which are subject to change.
Name * Description *
� Workflow Updates Completed Workflow related deliverables are complete
2 WebLink Updates Completed WebLink related deliverables are complete
Out of Scope
This project will NOT accomplish or include the following unless it is explicitly defined in the above deliverables:
Creation, Update, and/or Removal of any Laserfiche application/process/workflow/training/documentation
Updating any scripts, html, code, CSS or other item for Workflow, Forms, or other application related to the upgrade that is no longer
functioning properly due to being depreciated, providing customization, or other non-built-in functionality
Configuration/migration/updating of any 3rd party setups (e.g. ODBC connections, scheduled jobs/tasks, SSIS packages,
data/document dumps, ...)
Upgrading of any Laserfiche components not installed on the servers (e.g. Windows Client, Workflow Designer, Connector,
Administration Console, ...)
Assumptions
This project assumes the following unless it is e�cplicitly defined in the above deliverables:
All work will be done in the DEV environment and DocuNav will assist/consult COFTW migrating the final solution to PROD if billable is
available once all other project deliverables have been closed out.
Customer has setup and fully functional DCC/QuickFields accessible via Workflowthat can process the OCR'ing of the PDF documents.
Access (e.g. VPN, System, Database, ...) will be provided to DocuNav personnel with appropriate access level
Reasonable delivery of required information from Customer & access to SME's on pre-scheduled meetings to clarify project direction
and needs
Change request (CR) will be used to include any design/architecture changes or updates after the baseline design is complete
Project to be accomplished Monday-Friday (excluding holidays) during business hours (8 AM to 5 PM Central) unless listed in above
deliverables. If project requires after hours time, it will be billed at 1.5 times.
Customer is responsible for coordinating schedules/outages for their employees/vendors and/or locations/facilities/equipment for any
meetings, trainings, demos, ...
Customer will create/provide connection to all 3rd party data sources. Additionally, customer will provide view, stored procedure, and/or
query to access data necessary for the project.
Any training listed will be provided remotely unless purchased via "Units", part of a package, or otherwise noted in this scope
Change Control Board
Any updates or changes to the baseline scope mentioned in section 1 will need to be approved by customer before DocuNav commences any new requested work.
Email confirmation will be used as consent to the CR The simplified process is described below.
Organization * Role Name
Customer
Change identified SME agrees on
�hange
Alternate
❑o�uMav PM
assesses Change
impa�t, �ost et�.
and �reates CR
PM suhmits the p,pproved CR is
Cf� ta CC6 ��g approves CR incorporated into
(Change Control
Boardj plan
Depending on the project, time listed may include but is not limited to development, project management, meetings,
communication, demo's, training, documentation, testing/validation, and anything else related to this project prior to its kickoff,
during the project, through post go-live.
s�o�a By
Date *
03/15/2021
Estimated Totals
Hours
36.00
Name*
Beau Lollar