HomeMy WebLinkAboutResolution 5368-04-2021A Resolution
NO. 5368-04-2021
APPROVING AN AMENDED BUDGET AND FIVE YEAR SERVICE PLAN FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 1
(DOWNTOWN PIO)
FOR FISCAL YEAR 2020-2021
WHEREAS, pursuant to Re solution No. 3756-06-2009 the City Council reestablished the Fort
W01th Public Improvement District No. 1 ("Downtown PIO") on June 23, 2009;
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code, on August
25, 2020, the City Council approved a budget for the 2020-2021 fiscal year and a five-year service plan
for the Downtown PID pursuant to M&C 20-0570;
WHEREAS, pursuant to City Secretary Contract No . 54823, the City has contracted with
Downtown Fort Worth Inc. ("DFWJ") to manage the day-to-day administration of the Downtown PID for
the 2020 -2021 fiscal year;
WHEREAS, in accordance with Section 372 .013(a) of the Texas Local Government Code, the
City has assigned to DFWI the responsibility for preparing the annual budget and five-year service plan
for the Downtown PID ;
WHEREAS, in accordance with the City's Policy for Operating Public Improvement Districts
("PIDs"), adopted by the City Council pursuant to Resolution No. 5312-12-2020 , City staff annually
conducts mid-year reviews of all PID budgets to ensure that actual PID expenditures correspond with
budgeted expenses;
WHEREAS, in consultation with DFWI regarding actual PID expenditures and necessary
programs and services required to date, City staff recommends that the City Council approve an amended
budget for the Downtown PID for the 2020-2021 fiscal year; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, TEXAS THAT:
1. The Budget and Five Year Service Plan for the Downtown PID is hereby amended and approved
for the remainder of the 2020-2021 fiscal year in accordance with Exhibit "A" which is attached hereto .
2 . This Resolution will take effect immediately following its adoption.
Adopted this 61h day of April 2021.
ATTEST:
By:~<;~
Mary J . Kayser, City Secretary
EXHIBIT A
City of Fon Worlh
Flw Yow s.r,,.c, l'l1n (Midy••I
Public Improvement District No. 1 -Fon Worth
FY20/21 FY21122 FY22/23 FY23124 FY24125
REVENUES
PIO A sses5ments• $ 2.616.166 s 2.485.358 $ 2.616,166 S 2.746.974 S 2 .801 .913
COFW Assessment 207,855 2 12 ,012 216 ,252 220,577 224 ,989
COFW Paym.nt In Mau of s.rvlc•s 152,1MB 156.007 159.127 162,310 165,556
PIO Generated Revenue 132.785 155.000 155.000 155.000 155.000
Total Bu<lg&ted Revenue s S 3,109,754 s 3,008,377 S 3,146,545 S 3 ,28',881 S 3,347,458
Use of Fund Ba l;ince 114,153
Total Rovonuos $3,223.907 $ 3,008.377 $ 3,146,S45 S 3,284,861 S 3,347,458
EXl'!NS!S
Man•gom onl Foo s 476.9SO $ 480.000 489.600 495.000 504.900
Utilities 15,500 15,500 16,124 16,447 16,776
Landscaping/Mainlenance 145,000 95.000 125,000 95,000 125,000
Tra•h Removal 1.242,380 1,070.269 1,112,360 1,134.607 1,231 ,404
Hoild•y LlghUD eoo 30,000 30,000 30,000 30,000 45,000
Security 11 ,200 11 ,200 11,745 11 ,981 12,220
AmbasQador Program 680,000 685,000 698,700 710,000 724,200
Communlcatlons/Newslette,s 9,000 9,000 9,000 9,000 9,000
Market ing & Research 388,600 380.000 387,600 385,352 403,253
Transportation & Planning 157,000 160,000 167,000 170,000 180,786
City Aud~ 2 ,500 2,500 2,500 2,500 2,500
City Admlnlstrallvo Fee 84,777 60,188 62,831 65,687 66,949
Total Budgotod Exp.noH S 3.223,907 $ 2,098,637 $3,112,580 S 3 ,135,584 S 3,321,088
Contribution to Fuod Balance $ s 9,740 $ 33,985 s 149,277 $ 25,490
Not Ch«lge in Fund Balance $ (114, 1531 s 9,740 s 33,985 $ 149,277 s 25,490
Fund Balance, Beginning of Year (Estimated Yrs 2-5) 318,146 353,035 362.775 396,760 546,037
Estim•lld Fund Balance, End ofYHr 353.035 362.775 3g(l,760 546.037 571 ,527
Reserve Requirement 520,961 51 8 ,864 522,702 553,772 553,772
Over (Unde<I Reserve s (167,9261 s (156,0891 $ (125,9421 $ (7,7351 $ 17,755
'l'Y2021 A•Hnm,nc llato • $.105
City of Fort Worth, Texas
Mayor and Council Communication
DATE : 04/06/21
LOG NAME: 17PID7 MIDYEARFY21
SUBJECT
M&C FILE NUMBER: M&C 21-0225
(CD 4 and CD 7) Adopt Attached Resolution Amending the Fiscal Year 2020-202 1 Budget and Five-Year Service Plan for Public Improvement
District 7 -Heritage, Authorize an Amendment to C ity Secretary Contract No. 54 791 , a Management and Improvement Services Agreement w ith
FirstService Res idential Texas PIO , LLC , to Increase the Management Fee by $26 ,675 .00 for a Total Amount Not to Exceed $154 ,603 .00 , and
Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council :
1. Adopt the attached resolution approving the revised Fiscal Year 2020-2021 Budget and Five-Year Service Plan for Public Improvement
District 7 -Heritage to reflect amendments associated with a mid-year review;
2 . Autho rize an amendment to City Secretary Contract No . 54791, a Management and Improvement Services Agreement with FirstService
Residential Texas PIO, LLC , to increase the management fee by $26 ,675.00 for a total fee amount not to exceed $154 ,603 .00 ; and
3 . Adopt the attached appropriation ordinance increasing receipts and appropriations in the Fort Worth Public Improvement District 7 -
Heritage Fund in the amount of $252 ,000 .00 in Fiscal Year 2020-2021 , from available , unreserved fund balance .
DISCUSSION :
The C ity of Fort Worth Department of Economic Development administers the City's Public Improvement Districts (PIDs), in accordance with
Chapter 372 of the Texas Local Government Code . The City's PIO Policy outlines the need to proactively work with the PIO managers to oversee
the services being provided by the PIDs and their associated financial positions . Staff, along with the contracted PID management companies ,
have conducted mid-year reviews of the Public Improvement District 7 -Heritage (Heritage PID ) Annual Budget (Budget) and recommend the
following adjustments .
The City contracts with FirstService Residential Texas PIO, LLC (FirstService) to manage the Heritage PID . FirstService has identified the need to
increase the Heritage PID Budget by the use of fund balance in the amount of $252 ,000 .00 , in order to align expenses with actual activities in the
Budget and Five-Year Service Plan. The expense increase can be attributed primarily to increases in insurance , additional water irrigation meters,
and contract adjustments to landscaping and maintenance. The proposed increase in the use of fund balance for Heritage PIO will decrease
reserves in the fund balance. Removal of the insurance line item does not relieve FirstService from acquiring insurance in the types and amounts
required under the contract. All such insurance costs are built into the current management fee .
Revenue adjustments :
Line Items to Previously Recommended Amended
be Adjusted Approved FY21 Mid-Year FY21 Budget
Budget Item Adjustment Item
PIO $1,802 .016 .00 $0 .00 $1 ,802,016.00 Assessments
COFW
Payment in lieu $191 ,096 .00 $0 .00 $19 1,096 .00
of Services
PIO Generated $35 .00 $0 .00 $35.00 Revenue
11 .: --· ,_ $478 ,218.00 -..... ,.,. n -..,.., ,-
!!Totals $2,471,365.00 $252,000.00 $2,723 ,365.00
Expend iture adjustments :
Line Items to be Previously Recommended Amended
Adjusted Approved FY21 Mid-Year FY21 Budget
Budget Item Adjustment Item
Management Fee $127 ,928.00 $26 ,675.00 $154 ,603 .00
--
Utilities
Landscaping/Tree
Maintenance
apital
Improvements
surance
Annual Review
Totals
$300 ,500 .00 ($70 ,000 .00) $230 ,
$1 ,120 ,000 .00
$200 ,000 .00 $227 ,500.00
$12 ,675.00 ($12 ,675 .00)
$10 ,000.001 ($7,soo .oo)I $
$1,771,103.00 $252,000.00 $2,023
Staff recommends an increase of $26 ,675.00 in the management fee line item of the current Budget and Five-Year Service Plan. The insurance
costs are considered administrative costs and , therefore , are being rolled into the Management Fee line item . The increase will also cover costs
associated with the purchase of an all terrain vehicle , which will be used for the benefit of the Heritage PID . Staff supports FirstService's
recommended mid -year budget adjustments . All other previously approved line items not mentioned above remain the same .
Upon approval of the above recommendations , the total budgeted expenses for the Fiscal Year 2020-2021 will be $2 ,723 ,365 .00 . This mid-year
budget adjustment will decrease the unaudited, unassigned fund balance by a total of $252 ,000 .00 . The revised Budget and Five-Year Service
Plan w ill take effect upon approval by City Council. The City and FirstService will amend the ex isting management contract to reflect the mid-year
adjustments (C ity Secretary Contract No . 54791 ). The proposed changes to the Heritage PID Budget maintain compliance with reserve
requirements.
The Heritage PID is located in COUNCIL DISTRICTS 4 & 7.
A Form 1295 is not requ ired because : This M&C does not request approval of a contract with a business entity .
FISCAL INFORMATION/ CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance , funds
w ill be available in the current operating budget, as appropriated , in the FWPID #7 -Heritage Fund . Prior to any expenditure being incurred ,
the Economic Development Department has the responsibility to validate the availabil ity of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Robert Sturns 2663
Additional Information Contact: Crystal Hinojosa 7808