HomeMy WebLinkAboutResolution 5370-04-2021A Resolution
NO. 5370-04-2021
APPROVING AN AMENDED BUDGET AND FIVE-YEAR SERVICE PLAN FOR
FORT WORTH PUBLIC IMPROVEMENT DISTRICT NO. 12
(CHAPEL HILL PID)
FOR FISCAL YEAR 2020-2021
WHEREAS, pursuant to Resolution No. 3060 , the City Council established the Fmt Worth
Public Improvement District No. 12 (the "Chapel Hill PID") on March 23, 2004 ;
WHEREAS, in accordance with Chapter 372 of the Texas Local Government Code , on August
25, 2020 , the City Council approved a budget for the 2020-2021 fiscal year and a five-year service plan
for the Chapel Hill PIO pursuant to M&C 20-0574 ;
WHEREAS, pursuant to City Secretary Contract No . 54794, the City has contracted with
FirstService Residential Texas PID , LLC ("FirstService") to manage the day-to-day administration of
the Chapel Hill PID for the 2020-2021 fiscal year;
WHEREAS, in accordance with Section 372.013(a) of the Texas Local Government Code, the
City has assigned to FirstService the responsibility for preparing the annual budget and five-year service
plan for the Chapel Hill PIO;
WHEREAS, in accordance with the City's Policy and Guidelines for Public Improvement
Districts ("PIDs"), adopted by the City Council pursuant to Resolution No. 5312-12-2020, City staff
annually conducts mid-year reviews of all PID budgets to ensure that actual PIO expenditures
correspond with budgeted expenses; and
WHEREAS, in consultation with FirstService regarding actual PID expenditures and necessary
programs and services required to date, City staff recommends that the City Council approve an
amended budget for the Chapel Hill PID for the 2020-2021 fiscal year.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FORT WORTH, TEXAS THAT:
1. The Budget and Five Year Service Plan for the Chapel Hill PID is hereby amended and
approved for the remainder of the 2020-2021 fiscal year in accordance with Exhibit "A", which is
attached hereto .
2. This Resolution shall take effect immediately following its adoption.
Adopted this 6th day of Apri 1 2021.
ATTEST :
By: ~9~
Mary Kayser, City Secretary
EXHIB IT A
Cily of fort Worlh
Fiw YHr Ser'4ce Pl an (Midyear)
Public lmproveme1lC Di strict No. 12 • Chopel Hi ll
FVZ0/2 1 FV21 122 FVZZ/23 FVZl/24 FY24n5
REVENUES
PIO Assessments 70.451 81 .040 82.661 84,31'4 88,000
Total Budgeted Rewnuu 70,451 81 ,040 82,661 84,314 86,000
Use or Fund Balance 23 .200
Total Funds Available for Use $ 102,651 81 ,040 $ 82,661 $ 84 ,314 88,000
EXPENSES
Management Fee 13.000 13,260 13,525 13.796 H ,072
Cll)'Admlnistmtlve Fee 2.000 2.000 2.000 2.000 2.000
Utilities 17.000 17,000 18.000 19,000 19 ,000
Landscaping 82.851 34,042 32,000 32.000 30.135
Com mon Area Maintenance 4.250 8.160 6.000 6,000 5 ,000
Com municati ons 1,050 1,100 1,000 1,000 1,000
Aud1VAnnual R~ew 2.500 2.500 2.500 2.500 2.500
(.apito l l mprovemcl'\U 3,151 3,085 8 ,887
Total 8udg.Ced ExpensH 102,651 78,962 $ 78,176 79,311 10,574
Con tri buUon to Fund Balance
Total Expenses 102,85 1 78,982 78,178 70,381 80,57 ..
Ner Change In Fund Sol as~• (23,2001 $ 4,078 4,485 $ 4,933 5,426
Fund 8alilnce. Be,gin ning of Year (Estlfflate Yrs 2·5) 42.715 19,515 23,593 28,078 33,0 11
Estim ated Fund BaJance, End of Yur 1Q,5 15 23,593 28.078 33,0 11 38,437
Reserve Requirement 10.892 13,032 13.233 13.432 13 .432
Over (Unct.r) Reserw $ 8,623 10,561 14,845 10,579 25,005
•FY2021 Assessment Race • $.18
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 04/06/21 M&C FILE NUMBER: M&C 21-0227
LOG NAME: 17PID12 MIDYEARFY21
SUBJECT
(CD 7) Adopt Attached Resolution Amending the Fiscal Year 2020-2021 Budget and Five-Year Service Plan for Fort Worth Public Improvement
District 12 -Chapel Hill and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council :
1. Adopt the attached resolution approving the revised Fiscal Year 2020-2021 Budget and Five-Year Service Plan for Public Improvement
District 12 -Chapel Hill to reflect amendments associated with a mid-year review; and
2 . Adopt the attached appropriation ordinance increasing receipts and appropriations in the Fort Worth Public Improvement District 12 -
Chapel Hill Fund in the amount of $23 ,200 .00 , from available , unreserved fund balance .
DISCUSSION :
The City of Fort Worth Department of Economic Development administers the City's Public Improvement Districts (PIDs) in accordance with
Chapter 372 of the Texas Local Government Code . The City's Operating PID Policy outlines the need to proactively work with the PID managers to
oversee the services being provided by the PIDs and their associated financial positions . Staff, along with the contracted PID management
compan ies , has conducted mid-year reviews of the Fiscal Year 2020-2021 Budget (Budget) for the Public Improvement District 12 -Chapel Hill
(Chapel Hill PID) and recommend the following adjustments.
The City contracts with FirstService Residential Texas PID , LLC (FirstService) to manage the Chapel Hill PID. FirstService has identified the need
to increase the Chapel Hill PID Budget by $23 ,200.00 to cover expenses associated with increases to landscaping and a decrease to insurance
line items in the Budget and Five-Year Service Plan . Removal of the insurance line item does not relieve FirstService from acquiring insurance in
the types and amounts required under the contract. All such insurance costs are built into the current management fee .
Revenue adjustments :
Line Items Previously Recommended Amended
to be Approved FY21 Mid-Year FY21 Budget
Adjusted Budget Item Adjustment Item
PID $79,451.00 $0.00 $79 ,451.00 Assessments
Use of Fund $0.00 $23 ,200 .00 $23 ,200 .00 Balance
Totals $79,451.00 $23,200.001 $102,651.001
Expenditure adjustments :
Line Items Previously Recommended Amended
to be Approved FY21 Mid-Year FY21 Budget
Adjusted Budget Item Adjustment Item
Landscaping $28 ,143 .00 $34 ,708 .00 $62 ,851 .00
Insurance $3 ,708.00 ($3 ,708 .00) $0.00
Contribution
to Fund $7 ,800 .00 ($7 ,800 .00 $0.00
Balance
Totals $39,651.00 $23,200.0C $62,851.00
Staff supports FirstService's recommended mid-year budget adjustments . All other previously approved line items not mentioned above remain
the same. Upon approval of the above recommendations , the total budgeted expenses for Fiscal Year 2020-2021 will be $102,651.00 . This mid-
year budget adjustment will decrease the unaudited , unassigned fund balance by a total of $23,200.00 . The revised Budget and Five-Year Service
Plan will take effect upon approval by City Council. The City and FirstService will amend the existing management contract to reflect the mid-year
adjustment (City Secretary Contract No . 54794).
The Chapel Hill PIO is located in COUNCIL DISTRICT 7.
A Form 1295 is not required because : This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION/ CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinance , funds
will be available in the current operating budget , as appropriated, in the FWPID #12 -Chapel Hill Fund. Prior to any expenditure being incurred,
the Economic Development Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Jay Chapa 5804
Originating Business Unit Head: Robert Sturns 2663
Additional Information Contact: Crystal Hinojosa 7808