HomeMy WebLinkAboutContract 54364-A1CSC No. 54364-A1
FIRST AMENDMENT TO
CITY SECRETARY CONTRACT NO. 54364
This Amendment ("Amendment") is entered into by and between the City of Fort Worth ("City")
and Center for Transforming Lives ("Agency") by and through their respective duly authorized agents. City
and Agency may be referred to individually as "Party" and collectively as"Parties."
WHEREAS, City and Agency made and entered into City Secretary Contract No. 54364
("Contract") on June 23, 2020;
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from
the United States Department of Housing and Urban Development ("HUD") through the Community
Development Block Grant Program ("CDBG"), Program No. B-19-MC-48-0010, Catalog of Federal
Domestic Assistance No. 14.218, and through an additional allocation of CDBG grant monies under the
Coronavirus Aid, Relief, and Economic Security Act ("CARES" Act), referenced by HUD as "CDBG-CV";
WHEREAS, the CDBG regulations and related HUD guidance publications establish all requirements
for the CDBG-CV funds except for those specifically described in the Contract, and this Amendment, as
deriving from the CARES Act;
WHEREAS, Agency was selected to use CDBG-CV funds for an emergency rental assistance
program to serve individuals and families, 100% of whom must be low and moderate income;
WHEREAS, City has proposed an amendment to the Contract extending the term and authorizing
provision of mortgage assistance for income-eligible households, increase the number of staff to assist with
the additional mortgage services and an extension of the client assistance periods for the provision of rental
or mortgage assistance to better address the needs of City residents. In addition, this amendment will correct
the error on the original budget to the approved contract amount, $1,006,358;
WHEREAS, the Parties believe that this amendment will help Agency meet the program's goals and
further the interests of both Agency and City; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to meet the Contract
and program obj ectives.
I.
EXHIBTT "A" — Program Summary and EXHIBIT "B" - Budget attached to the Contract is hereby
amended and replaced in their entirety with the REVISED EXHIBIT "A" — Program Summary and
REVISED EXHIBIT "B" — Budget, updated as of February 19, 2021, attached hereto.
II.
SECTION 3. TERM of the Contract is amended as follows: The first sentence is revised to read
"The term of this Contract begins on the Effective Date and terminates on December 30, 2022 unless earlier
terminated as provided in this Contract."
III.
Section 5.3.1 Program Performance Milestones of the Contract is amended as follows: The table
summarizing goals for Expenditure and Unduplicated Clients Served is replaced in its entirety with the table
below:
Amendment No. 1 to CSC No. 54364
Center for Transforming Lives (CDBG-CV)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Unduplicated
Unduplicated CDBG-CV Intake/Referral/Housing
Direct Assistance Clients Counseling Services
as specified in EXHIBIT Clients as specified in
Date "A" — Program Amended EXHIBIT "A"
Month Expenditures Summar — Program Summar
6 Dec.30, 2020 15% 15% N/A
12 June 30, 2021 20% 20% 25°/a
15 Sept 30, 2021 30% 30% 30°/a
18 Dec 30, 2021 40% 40% 40°/a
21 March 30, 2022 55% 55% 55%
24 June 30, 2022 70% 70% 70°/a
27 Sept. 30, 2022 80% 80% 80°/a
30 Dec. 30, 2022 100°/a 100°/a 100%
Section 5.33 of the Contract is replaced in its entirety as follows: "Failure to meet at least 80% of
its performance milestones under this Contract or serve 172 Unduplicated Clients with Direct Rental or
Mortgage Assistance with CDBG-CV funds, may, in City's sole discretion, disqualify Agency for
consideration under future City Requests for Proposals for federal grant funds.
IV.
This amendment is effective as of March 3, 2021 and Agency may request reimbursement for
allowable costs, including pre-award costs, directly related to implementation of the Rental/Mortgage
Assistance Program, as authorized by the CARES Act and CPD Notice FR-6218-NO1.
VIII.
All terms and conditions of the Contract not amended herein remain unaffected and in full force
and effect, are binding on the Parties, and are hereby ratifed by the Parties. Capitalized terms not defined
herein shall have the meanings assigned to them in the Contract.
[SIGNATURE PAGE FOLLOWS]
Amendment No. 1 to CSC No. 54364 Page 2
Center for Transforming Lives (CDBG-CV)
ACCEPTED AND AGREED:
CENTER FOR TRANSFORMING
LIVES
Cq�ol Kla�eK
$y;Carol Klocek (Apr 6, 202110:43 CDT)
Carol Klocek, Chief Executive Office
ATTEST:
By: ��1�������`�
City Secretary
M&Cs: 20-0330 and 20-047:
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1295 Certification No. 2020-622397
Date: June 23, 2020
APPROVED:
By_ l/� �i�,'-'1-e-�_
Victor Turner, Director Neighborhood Services
CONTRACT COMPLIANCE MANAGER:
CITY OF FORT WORTH
� cL,
By:
Fernando Costa (Apr 6, 202114:40 CDT)
Fernando Costa, Assistant City Manager
APPROVE AS TO FORM AND
LEGALITY:
� �.,�,-..�
By:
Taylor Paris, Assistant City Attorney
Ordinance No. 24161-04-2020
By signing, I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and reporting
requirements
��.�—„
Barbara Asbu y(Apr 6, 2021 11:30 CDT)
Barbara Asbury, Compliance and Planning Manager
Amendment No. 1 to CSC No. 54320
Center far Transforming Lives (CDBG-CV)
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CENTER FOR TRANSFORMING LIVES
EMERGENCY RENTAL ASSISTANCE
REVISED
PROGRAM SUMMARY
(CDBG-CV)
MARCH 13, 2020 to DECEMBER 30. 2022
PERIOD
EXHIBIT "A"
PROGRAM SUMMARY
$1,006,358
AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program will provide all services related to administering the Emergency Rental Assistance
program for eligible Fort Worth families who have been impacted by COVID-19 and have incomes
at or below 80% of the area median income, including eligible participants discharging from the
Center for Transforming Lives' rapid rehousing (RRH) program. Participants will be required to
provide documentation of the impact of COVID on their household and pay no more than 30% of
their income toward their rental cost. Services will include up to six months of rental or mortgage
assistance and economic mobility services for 215 households. Case Management for eligible
discharging RRH families include economic mobility services which consist of financial
education, budget management, credit improvement, and career readiness services to assist clients
with short and long-term financial sustainability. Participants taking advantage of the economic
mobility services will have the opportunity to redirect up to 30% of their income to savings instead
of rent or mortgage costs.
CDBG-CV funds will be used to pay for the salaries and fringe benefits program employees. The
number of staff (to including fringe benefits) will increase to assist with the additional service needs
for mortgage clients, but overall budget will not increase. Costs of the program will include staff
mileage, office supplies for program employees, purchase hardware with accessories software,
telephone, cleaning supplies, and direct assistance for rental or mortgage assistance. CDBG-CV
funds may also be used to cover employment-related costs for participants receiving career
coaching (Certifications, Trainings, Uniforms, Technology, and Supplies for career coaching). No
funding will be paid directly to participants.
To the extent possible, applications will be accepted electronically to ensure social distancing.
Agency will utilize as many forms of inedia possible to communicate with clients ensuring social
distancing until further notice. In-person options will be on a case-by-case basis to increase access
for families in need.
Amendment No. 1 to CSC No. 54364- EXHIBIT A-"Program Summary"
Center for Transfarming Lives (CDBG-CV)
Agency's Program office and services will be available at 512 W. 4th Street, Fort Worth, TX 76102,
Monday through Friday, 8:00 AM to 5:00 PM. Some evening and weekend hours may be offered
based on applicant needs.
REGULATORY CLASSIFICATION:
Service Category (if more than one category, specify amount for each):
Regulatory Citation(s): 24 CFR 576.104, 24 CFR 576.105, and 24 CFR 576.106
REGULATORY CLASSIFICATION:
Coronavirus Aid, Relief, and Economic Securitv Act of 2020
In addition, Agency must document client eligibility for CARES Act assistance by maintaining
records of client need directly related to and/or caused by the Coronavirus Pandemic, as well as
other eligibility documentation further described in Exhibit "A" — Program Summary.
Agency will maintain documentation that 100% of clients served are income eligible.
PROGRAM GOALS:
Minimum Number of Clients to be Served: The Program must serve a minimum of 215
Unduplicated Clients as shown by the monthly reports on Attachment III.
Amendment No. 1 to CSC No. 54364- EXHIBIT A-"Program Summary"
Center for Transfarming Lives (CDBG-CV)
EXHIBIT "B" - BUDGET
Account Grant Budget Increase Decrease Total
PROCRAM PERSONNEL
Salaries 1001 $ 16Q97Q00 $ (58,A70.00) $ 102,100.00
FICA 1002 $ 14,876.96 $ (7,06631) $ 7,810.65
Life/Disabiliry [nsurance 1003 $
Health/Dentallnsurance 1004 $ 17,198.96 $ (3,296.11) $ 13,902.86
Uncmployment-S[ate 1005 $ 922.50 $ 365.54 $ 1,2A8.04
Worker'sCompensalion 1006 $ 2,196.88 $ (920.63) $ 1,27625
Rc[ircmcnt 1007 $ 3.515.00 $ 267.00 $ 3,7A2.00
SUPPLIES AND SERVICES
O(lice/Program Supplies 2001 $ 7986.00 $ 7,986.00
Pos[agc 2002 $
Marketing/Printing 2003 $ 2,000.00 $ 2,000.00
Computcrs 2004 $ 2.600.00 $ 2,600.00
Rooks 2005 $
MISCELLANEOUS
Contract Labor (City nccds copy of
contract bcforc cxpcnscs can bc
reimburscd) 3001 $
Food Supplies 3002 $
Teaching Aids 3003 $
Craft Supplies 3004 $
Field Trip Expenses 3005 $
Mileage 3006 $ IQ522.50 $ 1Q522.50
O[hcr U 3007 $
OtherO 3008 $
FACILITY AND UTILITIES
Telephone 4001 $ A20.00 $ 820.00
Electric 4002 $
Gas 4003 $
WaterandWastewater 4004 $
Solid Was[e Disposal 4005 $
Rent (City needs copy of lease before
expenses can be reimbi�rsed) 4006 $
Cleaning Supplies/PPE 4007 $ A64.00 $ 864.00
Other(Hotspot & WiPi) 4008 $ 340.00 $ 340.00
LEGAL, FINANCIAL AND
INSURANCE
Fidelity Bond or Equivalent 5001 $
Direc[ors and Otiicers 5002 $
General Commercial I.iability 5003 $
O[hcrQ 5004 $
DIRECT ASSISTANCE
O[hcr (Mortgage/Rental Assistancc) 6000 S 66334190 $ 69,52050 $ 732,86220
Other (Direct Assistance for
Emplo}nnent Related Costs:
certifications, uniforms, supplies,
technology,etcJ 6001 $ 118,203.50 $ 118,203.50
BUDCET TOTAL $ 1,006,355.00 $ 70,153.04 $ (7Q153.05) $ 1,OOfi,358.00
FONDING A: Private (Fundraising/Foundations/Corporations) $ (0.01)
FUNDING B: HUD CoC
FUNDING C: Directlons Home
FONDING D: Other City of Fort Worth CDBG-CV Funding
CDBG CV 100% CONTRACT - EXHIBIT "B"- Page I
The folluwink iebles were creaiecl f r ihepi�rpone ofprepann�, ne�oiiniin�, nnA �eierminingihe mni reanonablenean an� mni allowiion meiho� uee� by ihe Agency forihe
line iiem bucl�ei repreneniul on ihe lini paS �� ihis E%HIBIT "B"—Bu�Cet. The inlunnniion relledecl in ihe inblea in io bewnsiilereil pen ol ihe ierms anA wn�iiionn ol
ihe Cui rxd. A6 isi hnve pr or xr en epp nl bv ihe Ciiv io meke chn iyea o � I e iiem in ihe BuAgei xs oi� line+l -i Seaioi 5�. I Coniraci. The cleaAline
io mnke chxnyes iu EXHIBIT"6"—BudFe[ in.l��ni� �I, 2�21
TOT,\LBUDGET % I.i26,086.50 ]6% % 1.006358.00
% 1.006358.00
$ (0.00)