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Home My WebLink AboutContract 53811-R1CSC No. 53811-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION Atmospheric Analysis 1534 Eastman Ave. Ventura, CA 93003 January 11, 2021 Re: Contract Renewal Notice Contract No. CSCO No. 53811 Renewal Term No. R-1 April 17, 2021 to April 16, 2022 The above referenced Contract with the City of Fort Worth expires on April 16, 2021. Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1) year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certi�cate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Darla Morales Parts Material Supervisor 817-392-4932 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 1 of 2 ACCEPTED AND AGREED; CITY OF FORT WORTH b� Bc�gGcr7� B}7� DanaBurghdofF( r8,202 7:39CDT) Name: Dana Burghdoff Title; Assistant City Manager APPROVAL RECOMMENDED: CONTRACTCOMPLIANCE MANAGER; By signing I aclrnowledge that I am the person responsible for the nionitoring and administratiou of this contract, including ensuring all performance and reporting requirements, By: �,�� 'Y/LOI.('/� Name: D1rla Morales Title; Pai�ts Material Supeivisor CGt�/ItO,�G�� h`��le� B�� Christ�rder(Apr3,202113:42CDT) Naine: Cl�ris Harder Title: Water D'u•ector ATTEST; By: `/2/ V !/ \` u �d4dU�n�� Name, Mary J ICayser ao� FORr��d � o0000000 Title; CitySecretaty ��o °00�� a o a �vo a= � ° oo * < �� °�000000�° a Atmospheric Analysis p— �"' ,. . / ..� � � �:i �a. � � '. . Conti�et Renewal APPROVED AS TO FORM AND LEGALITY: �� BV� DBlack(/1pr8,2021P:33CDT) J Name; Doug Blacic Title: Assistant City Attoruey CONTRACTAUTHORIZATION; M&C; NA Data Approved: Fonn 1295 Certification No,: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX CITY COUNCIL AGENDA Official site nF thr City nf Fort VV�rth, Texas FORT VVOR�'f l �Q COUNCIL ACTION: Approved on 1/26/2016 DATE: 1/26/2016 REFERENCE P-11830 LOG NAME: 13P16-0006 ODOR CONTROL NO.: MJR CODE: P 1-ypE; NON- PUBLIC NO CONSENT HEARING: SUBJECT: Authorize Execution of Contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the Amount Up to $3,960,000,00 for the Initial Term for Odor Control Services for the Water Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the amount up to $3,960,000.00 for the initial term for odor control services for the Water Department. DISCUSSION: The Water Department will use these contracts to provide odor control products and services in Field Operations wastewater collection systems and the Village Creek Reclamation Facility (Village Creek Wastewater Treatment Plant) on an as needed basis. RFP ADVERTISEMENT - A Request for Proposals (RFP) was advertised in the Fort Worth Star- Telegram every Wednesday from October 21, 2015 through November 18, 2015. The evaluation factors consisted of customer service, product quality and performance, monitoring systems or data availability and proposed contract price. Sixteen vendors were solicited from the purchasing vendor database system; seven responses were received. The proposals were reviewed by an evaluation committee consisting of staff from the Water Department Field Operations and Village Creek Wastewater Treatment Plant. The proposals from D3W Industries, NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade Chemicals US, LLC, were determined to present the best value to the City. PRICE ANALYSIS - Prices under these contracts present an overall 1.24 percent increase than previously awarded on November 15, 2011 (M&C P-11325). No guarantee was made that a specific amount of goods and services would be purchased. However, Water Department may spend up to $3,960,000.00 with the contractors during the initial term of this Agreement. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount of up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS - Upon City Council's approval, the contracts will begin upon complete execution and expire on January 25, 2017. RENEWAL OPTIONS - These contracts may be renewed for up to four successive one-year periods under the same terms and conditions. The renewals will not require City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE office, in accordance with the BDE ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATIONICERTIFICATION: The approval of this action provides purchasing authority up to $3,960,000.00. The Financial Management Services Director certifies that funds are available in the current operating budget, as appropriated, of the Water Department and that prior to an expenditure being made, the participating Department has the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # ID ID Year (Cha�tfield 2! Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2 Submitted for City Manager's Office b� Originating Department Head:, Additional Information Contact: Jay Chapa (5804) Aaron Bovos (8517) Jane Rogers (8385) Jack Dale (8357) Amount Amount ATTACHMENTS