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HomeMy WebLinkAboutContract 37974r·-y ~ C ETARY J7a . ..,or J , ,.,.._ c • 1 ~o . ____ J 1 PROFESSIONAL SERVICES AGREEMENT This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH (the "City "), a home rule municipal corporation situated in portions of Tarrant , Denton and Wise Counties , Texas , acting by and through Karen Montgomery , its duly authorized Assistant City Manager, and eVerge Group of Texas , Ltd., ("Prime Vendor"), a professional services firm. John Beall , Prime Vendor's duly authorized officer, has the limited partnership power and authority to execute and deliver this agreement. CONTRACT DOCUMENTS: The Contract Documents shall include the following : 1. This Professional Services Agreement plus any attachments hereto shall include : a) Exhibit A -Scope of Work b) Exhibit B -Payment Schedule c) Exhibit C -Nondisclosure Agreement d) Exhibit D -Limited Access Agreement e) Exhibit E -Milestone Acceptance Form f) Exhibit F -MWBE Form g) Exhibit G -Interface and Data Conversion List h) Exhibit H -Insurance Certificate i) Exhibit I -Functional and Technical Requirements and Responses 1. SCOPE OF SERVICES. Prime Vendor hereby agrees to provide the City with professional consulting services for the purpose of implementing the ERP-HR/Payroll software application , hardware , and any related applications , tools , and hardware . Attached hereto and incorporated for all purposes incident to this Agreement is Exhibit "A," Statement of Work , more specifically describing the services to be provided hereunder. 2. TERM. This Agreement shall commence upon the last date that both the City and the Prime Vendor have executed this Agreement ("Effective Date ") and shall continue in full force and effect until December 31 , 2010 or completion of all services contemplated herein, renewable once for twelve months , but no later than December 31 ,· 2011 unless terminated earlier in accordance with the provisions of this Agreement. OFF\C At ECORD 3. COMPENSATION. CITY SECRE ARY The City shall pay the Prime Vendor an amount not to excee $7,099 ,i~Ti~, lX accordance with the provisions of this Agreement and the Payment ScHed crle a ac ed Created On :11/19/2008 Page 1 as Exhibit "B," which is incorporated for all purposes herein. The Prime Vendor shall not perform any additional services for the City not specified by this Agreement unless the City requests and approves in writing the additional costs for such services . The C ity shall not be liable for any additional expenses of the Prime Vendor not specified by this Agreement unless the City first approves such expenses in writing . 4. TERMINATION. 4 .1. Written Notice . The City or Prime Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days written notice of termination . 4.2 Non-appropriation of Funds . In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any payments due hereunder, City will promptly notify the Prime Vendor of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been appropriated. 4.3 Duties and Obligations of the Parties . In the event that this Agreement is terminated prior to the Expiration Date , the City shall pay the Prime Vendor for services actually rendered up to the effective date of termination and the Prime Vendor shall continue to provide the City with services requested by the City and in accordance with this Agreement up to the effective date of termination. 5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION. Prime Vendor hereby warrants to the City that the Prime Vendor has made full disclosure in writing of any existing or potential conflicts of interest related to the Prime Vendor's services under this Agreement. In the event that any conflicts of interest arise after the Effective Date of this Agreement , the Prime Vendor hereby agrees immediately to make full disclosure to the City in writing . The Prime Vendor, for itself and its officers , agents and employees , further agrees that it shall treat all information provided to it by the City as confidential and shall not disclose any such information to a third party without the prior written approval of the City . The Prime Vendor shall store and maintain City Information that Prime Vendor stores or maintains on Prime Vendor's computers in a secure manner and shall use all commercially reasonable efforts to not allow unauthorized users to access, modify, delete or otherwise corrupt in any way City Information that Prime Vendor stores or maintains on Prime Vendor's computers. The Prime Vendor shall notify the City immediately if the security or integrity of any City information has been compromised or is believed to have been compromised through any act of Prime Vendor or its representatives . 6. RIGHT TO AUDIT. 11 /14/08 Page 2 The Prime Vendor agrees that the City shall , until the expiration of three (3) years after final payment under this contract , have access to and the right to examine at reasonable times any directly pertinent books , documents , papers and records of the Pr ime Vendor involving transactions relating to this Contract at no additional cost to the City . The Prime Vendor agrees that the City shall have access during normal working hours to all necessary Prime Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section . The City shall give the Prime Vendor reasonable advance notice of intended audits. Prime Vendor further agrees to include in all its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City shall , until expiration of three (3) years after final payment of the subcontract , have access to and the right to examine at reasonable times any directly pertinent books, documents , papers and records of such subcontractor involving transact ions related to the subcontract , and further that City shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor reasonable notice of intended audits . The City will be responsible for its own costs related to the audit unless the results of such audit identifies misconduct or wrongdoing on the part of the Prime Vendor whereby the Prime Vendor would cover the reasonable costs of the City. 7. INDEPENDENT CONTRACTOR. It is expressly understood and agreed that the Prime Vendor shall operate as an independent contractor as to all rights and privileges granted herein , and not as agent , representative or employee of the City . Subject to and in accordance with the conditions and provisions of this Agreement , the Pr ime Vendor shall have the exclusive right to control the details of its operations and activities and be solely responsible for the acts and omissions of its officers , agents , servants , employees , contractors and subcontractors. The Prime Vendor acknowledges that the doctrine of respondeat superior shall not apply as between the City , its officers , agents , servants and employees , and the Prime Vendor, its officers , agents, employees , servants, contractors and subcontractors. The Prime Vendor further agrees that nothing herein shall be construed as the creation of a partnership or joint enterprise between City and the Prime Vendor. 8. WARRANTIES. Prime Vendor warrants that all services performed under this Agreement shall be performed consistent with generally prevailing professional or industry standards and shall conform in all material respects to the specifications set forth in the Statement of Work attached to this Agreement , as it may be modified with the mutual written consent of CITY and Prime Vendor. The following actions , occurrences , events or circumstances will automatically void the warranty : (i) the use of the software application being implemented with any software or hardware for which such software application 's use is not recommended in the documentation governing such software application ; (ii) the fault , misuse or 11/14/08 Page 3 accidental damage of such software application by the CITY or CITY's agents , employees or representatives ; (iii) alterations or modifications to the software application performed by a person other than Prime Vendor or a person authorized by Prime Vendor to perform such alterations or modifications ; (iv) the use of the software application for purposes other than for which it was designed ; (v) act of God, or unauthorized act of any third party ; and (vi) the failure or interruption of any electrical power, telephone , or communication service or like cause reasonably beyond Prime Vendor's control. CITY 'S primary remedy for any breach of the above warranty shall be the re- performance of the non-conforming services. If Prime Vendor cannot re-perform the service according to the prevailing professional or industry standards , CITY shall be ent itled to recover any portion of the fees paid to Prime Vendor for the deficient service. CITY may not offset the cost of the deficient service against other services previously billed to CITY. Any fees paid to Prime Vendor for the deficient service shall be refunded within 30 days after a final determ ination of such deficiency. The warranty period shall be one hundred and twenty (120) days and shall begin when the City goes live with the system . CITY must report any deficiencies in the services of Prime Vendor in writing within such 120 day period . THIS WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER WARRANTIES , WHETHER EXPRESSED OR IMPLIED , INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND ANY ORAL OR WRITTEN REPRESENTATIONS , PROPOSALS OR STATEMENTS MADE BY PRIME VENDOR , ITS EMPLOYEES OR AGENTS PRIOR TO OR DURING THE PERFORMANCE OF THIS AGREEMENT. Prime Vendor hereby disclaims all warranties whatsoever with respect to the programs , software and other intellectual property rights licensed by Oracle and its affiliates under the Oracle License and Services Agreement. City agrees to look solely to Oracle for any such warranties. 9. LIABILITY AND INDEMNIFICATION. THE PRIME VENDOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEA TH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF THE PRIME VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. THE PRIME VENDOR COVENANTS AND AGREES TO, AND DOES HEREBY, INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL CLAIMS OR LAWSUITS FOR EITHER DAMAGE TO TANGIBLE PROPERTY OR LOSS OF TANGIBLE PROPERTY AND/OR PERSONAL INJURY, INCLUDING DEA TH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF THE PRIME VENDOR, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES. 11/14/08 Page4 10. LIMITATION OF LIABILITY. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR ANY INCIDENTAL, INDIRECT, EXEMPLARY , SPECIAL OR CONSEQUENTIAL DAMAGES , UNDER ANY CIRCUMSTANCES , INCLUDING , BUT NOT LIMITED TO , LOST PROFITS , REVENUES, OR SAVINGS , OR THE LOSS OR USE OF ANY DATA, EVEN IF THAT PARTY HAD BEEN ADVISED OF , KNEW, OR SHOULD HAVE KNOWN , OF THE POSSIBILITY THEREOF . Except for damages caused by Prime Vendor for personal injury , including death , or damage to tangible property , under no circumstances shall Prime Vendor's aggregate cumulative liability hereunder, whether in contract , tort (including , without limitation , negligence), or otherwise , exceed two times the total contract price. 11. ASSIGNMENT AND SUBCONTRACTING. The Prime Vendor shall not assign or subcontract any of its duties , obligations or rights under this Agreement without the prior written consent of the City. If the City grants consent to an assignment , the assignee shall execute a written agreement with the City and the Prime Vendor under which the assignee agrees to be bound by the duties and obligations of the Prime Vendor under this Agreement. The Prime Vendor and Assignee shall be jointly liable for all obligations under this Agreement prior to the assignment. If the City grants consent to a subcontract , the subcontractor shall execute a written agreement with the Prime Vendor referencing this Agreement under which the subcontractor shall agree to be bound by the duties and obligations of the Prime Vendor under this Agreement as such duties and obligations may apply. The Prime Vendor shall provide the City with a fully executed copy of any such subcontract. 12. INSURANCE. The Prime Vendor shall provide the City with certificate(s) of insurance documenting policies of the following minimum coverage limits that are to be in effect prior to commencement of any work pursuant to this Agreement: 11/14/08 12.1 Workers' Compensation Insurance : Except as provided below, the Prime Vendor must provide Workers' Compensation insurance for all its employees and, in case any work is subcontracted , the Prime Vendor will require the subcontractor to provide Workers' Compensation insurance in accordance with the requirements of the City , including Coverage B, Employer's Liability : Insurance minimum amounts are as follows : • $100 ,000 -Bodily Injury by Disease per employee • $500 ,000 -Bodily Injury by Disease aggregate • $100 ,000 -Bodily Injury by Accident If City exempts the Prime Vendor from Workers' Compensation insurance or if the Prime Vendor has no employees in the City , the Prime Vendor must provide a written statement , signed by an authorized representative , indicating the Page 5 11/14/08 qualifying exemption that excludes the Prime Vendor from the City 's Workers ' Compensation requirements . 12 .2 Commercial General Liability : The Prime Vendor is required to maintain insurance protecting it from claims for damages for bodily injury , including sickness or disease , death , and for care and loss of services as well as from claims for property damage , including loss of use which may arise from operations under the Contract whether the operations are by the Prime Vendor or by a subcontractor or by anyone directly or indirectly employed by the Prime Vendor under the contract. Insurance minimum amounts are as follows : • $1 ,000 ,000 -per occurrence • $2 ,000 ,000 -annual aggregate • $2 ,000 ,000 -annual aggregate-Products/Completed Operations The following coverages shall be included : • Premises and Operations Bodily Injury and Property Damage • Personal and Advertising Injury • Blanket Contractual Liability • Products and Completed Operations Liability • Other; please list ____________ _ • City named as an Additional Insured 12.3 Commercial Automobile Liability : The Prime Vendor is required to maintain insurance protecting the contractor from claims for damages for bodily injury as well as from claims for property damage resulting from the ownership , operation , maintenance or use of all owned , hired , and non-owned autos which may arise from operations under this contract , and in case any work is subcontracted the Prime Vendor will require the subcontractor to provide Commercial Automobile Liability . Insurance minimum amounts are as follows: • $1 ,000 ,000 -per occurrence Combined Single limit for Bodily Injury and Property Damage In addition , the following coverages should be included : • Owned , Hired , and Non-owned Automobile • City named as an Additional Insured 12.4 Insurance Professional/Technical , Errors and Omissions, and/or Miscellaneous Liability : The Prime Vendor is required to carry the following minimum amounts : • $1 ,000 ,000 -per claim or event • $1 ,000 ,000 -annual aggregate Any deductible will be the sole responsibility of the Prime Vendor and may not exceed $50,000 without the written approval of the City . The retroactive or prior acts date of such coverage shall not be after the effective date of this Contract. Page 6 11/14/08 This policy will provide coverage for all claims the Prime Vendor may become legally obligated to pay resulting from any actual or alleged negligent act , error, or omission related to the Prime Vendor's professional services required under the contract, and include an extended reporting period provision of a minimum of three (3) years, following completion of the work. 10.5 • • • • • • • • • • • • • Additional Insurance Conditions : Prime Vendor's policy(ies) shall be primary insurance to any other valid and collectible insurance available to the City with respect to any claim arising out of this contract. Prime Vendor's policy(ies) will provide the City with thirty (30) days advance notice of cancellation , nonrenewal , or reduction in limits of coverage or other material change . Notice shall be sent to the Risk Manager, City of Fort Worth , 1000 Throckmorton , Fort Worth , Texas 76102 , with copies to the City Attorney at the same address. Policies shall have no exclusions by endorsements which nullify the required lines of coverage , nor decrease the limits of said coverage unless such endorsements are approved by the City . If insurance policies are not written for specified coverage limits , an Umbrella or Excess Liability insurance for any difference is required. Excess Liability shall follow form of the primary coverage . Prime Vendor is responsible for payment of Contract related insurance premiums and deductibles. Any deductible in excess of $5 ,000 .00 for any policy that does not provide coverage on a first-dollar basis , must be acceptable to and approved by the City . If the Prime Vendor is self-insured , a Certificate of Self-Insurance must be attached and must be approved by the City. Include legal defense fees in addition to its liability policy limits . Obtain insurance policies from an insurance company having an "AM BEST" rating of A , Financial Size Category (FSC) VII or better and must be authorized to do business in the City . The City will reserve the right to immediately terminate the contract if the Prime Vendor is not in compliance with the insurance requirements and retains all rights to pursue any legal remedies against the Prime Vendor. All insurance policies must be open to inspection by the City , and copies of policies must be submitted to the City's authorized representative upon written request. The successful responder is required to submit acceptable evidence of insurance coverage requirements prior to commencing work under the contract. Page 7 13. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND REGULATIONS. The Prime Vendor agrees to comply with all applicable federal, state and local laws, ordinances , rules and regulations. If the City notifies the Prime Vendor of any violation of such laws , ordinances , rules or regulations, the Prime Vendor shall immediately desist from and correct the violation. 14. NON-DISCRIMINATION COVENANT. The Prime Vendor, for itself, its personal representatives , assigns, subcontractors and successors in interest, as part of the consideration herein , agrees that in the performance of the Prime Vendor's duties and obligations hereunder, it shall not discriminate in the treatment or employment of any individual or group of individuals on any basis prohibited by law. If any cla im arises from an alleged violation of this non- discrimination covenant by the Prime Vendor, its personal representatives , assigns , subcontractors or successors in interest, the Prime Vendor agrees to assume such liability and to indemnify and defend the City and hold the C ity harmless from such claim . 15. NOTICES. Notices required pursuant to the prov1s1ons of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party , its agents , employees, servants or representatives , (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail , registered , return receipt requested , addressed as follows : To The CITY: 1000 Throckmorton Fort Worth TX 76102-6311 Facsimile : (817) 392-8654 Attn : Pete Anderson , CIO 16. SOLICITATION OF EMPLOYEES. To Prime Vendor 4965 Preston Park Blvd ., Suite 700 Plano , TX 75093 Facsimile : (972) 608-1893 Attn : John Beall , Executive VP Neither the City nor the Prime Vendor shall, during the term of this agreement and additionally for a period of two years after its termination , solicit for employment or employ , whether as employee or independent contractor, any person who is or has been employed by the other during the term of this agreement, without the prior written consent of the person's employer. 17. GOVERNMENTAL POWERS. It is understood and agreed that by execution of this Agreement, the City does not waive or surrender any of its governmental powers. 18. NO WAIVER. 11 /14/08 Page 8 The failure of the City or the Prime Vendor to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or the Prime Vendor's respective right to insist upon appropriate performance or to assert any such right on any future occasion . 19. GOVERNING LAW/ VENUE. This Agreement shall be construed in accordance with the internal laws of the State of Texas . If any action , whether real or asserted , at law or in equity , is brought on the basis of this Agreement , venue for such action shall lie in state courts located in Tarrant County , Texas or the United States District Court for the Northern District of Texas , Fort Worth Division . 20. SEVERABILITY. If any provision of this Agreement is held to be invalid , illegal or unenforceable , the validity , legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 21. FORCE MAJEURE. The City and Prime Vendor shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control (force majeure), including , but not limited to , compliance with any government law , ordinance or regulation , acts of God , acts of the public enemy , fires , strikes , lockouts , natural disasters , wars , riots , material or labor restrictions by any governmental authority , transportation problems and/or any other similar causes. 22. HEADINGS NOT CONTROLLING. Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. 23. REVIEW OF COUNSEL. The parties acknowledge that each party and its counsel have reviewed and revised this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 24. AMENDMENTS/ MODIFICATIONS/ EXTENSTIONS. No extension , modification or amendment of this Agreement shall be binding upon a party hereto unless such extension , modification , or amendment is set forth in a written instrument, which is executed by an authorized representative and delivered on behalf of such party . 25. ENTIRETY OF AGREEMENT. 11/14/08 Page 9 This Agreement , including the schedule of exhibits attached hereto and any documents incorporated herein by reference , contains the entire understanding and agreement between the City and Prime Vendor, their assigns and successors in interest, as to the matters contained herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provision of this Agreement. 26. DOCUMENTS INCORPORATED BY REFERENCE. The Prime Vendor's original response and Best and Final Offer response are included as part of the contract. In addition , the Prime Vendor's responses to the functional and technical requirements are included as part of the contract and will serve as a basis for definition of scope until any superseding scope document is agreed upon by the City and the Prime Vendor. In the event of any conflict or inconsistency between (i) the terms of this Agreement or the Statement of Work and (ii) the Prime Vendor's original response or Best and Final Offer response , this Agreement and the Statement of Work shall control. 27. RIGHT TO ASSURANCE. Whenever the City has reason to question the Prime Vendor's intent to perform and the City has fulfilled its obligations under this Agreement, the City may demand that the Prime Vendor give written assurance of its intent to perform . In the event such a demand is made , and no assurance is given within ten (10) calendar days , the City may treat this failure as an anticipatory repudiation of the contract. 28. SIGNATURE AUTHORITY. The individuals executing this Agreement represent and warrant that they have the right , power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities listed in the caption or recitals above. [SIGNATURE PAGE FOLLOWS] 11/14/08 Page 10 IN ~T~ESS WHERE F, the parties he~to have executed this Agreement in multiples this ~ day of tl.J . , 200 . CITY OF FORT WORTH: ATTEST: By fhu ~~ City Secre ~ APPROVED AS TO FORM AND LEGALITY: B (: \/\~ ____ p ~ -~~y Attorney CONTRACT AUTHORIZATION M&C : 0-cx =>IJ-1 Date Approved : _j~l+-/ 1~1 _IJ{ ...... ' ,___ ___ _ 11/14/08 Page 11 CONSUL TANT: OFFICIAL RECO RD CITY SECf" c: ARY FT. WO TH , TX EXHIBIT A SCOPE OF WORK 1.0 OVERVIEW OF BUSINESS OBJECTIVES AND GOALS The City's long-term goal is to replace a disparate collection of aging administrative systems with a new enterprise resource planning (ERP) system, which will include additional functional capabilities beyond that of the current systems. This RFP represents the first of a two-part strategy to replace the human resource, payroll, and time and attendance applications with an integrated system that supports these functions across the enterprise. The second part of this strategy is the replacement of the City's financial and procurement applications with an integrated system supporting those functions. Although is it possible that one integrated application could meet the requirements of both project phases, the scope of this RFP is specifically limited to the part one, HR/Payroll systems. Regardless of whether the HR/Payroll and Finance/Procurement applications are provided by the same of differing vendors, the City's goal is to achieve an integrated solution for its core administrative activities . 2.0 GENERAL OBLIGATIONS AND SCOPE OF PROJECT The City is seeking a proven technology solution and an implementation partner to work with the City in the implementation of a Citywide ERP-HR/Payroll system . The organizational scope of the project includes the centralized human resources and payroll activities conducted within the Departments of Finance and Human Resources and limited decentralized activities conducted within various City departments. The functional scope of this procurement includes the following core activities that comprise human resources and payroll for the City: • Position Control: Establishes and manages each position in the organization. The basic functions include establishing positions, assigning employees to positions, creating relationships between positions and controlling labor distribution based on position. • Leave Accounting and Accruals: Provides for leave types, reasons for leave, accrual formulas, leave limits, eligibility for leave, leave usage, leave valuation, leave sharing, leave conversion and leave payment processing. This function also covers the business rules regulating sick and annual leave donation, the use of donated leave, and compensatory payments in lieu of leave. • Classification and Compensation: Establishes and maintains compensation structures, including the ability to make mass changes to compensation through percentage increases or dollar amounts. • Benefits Administration: Encompasses open enrollment, changes in enrollments, administration of employee plans, and eligibility requirements . The scope of the function includes COBRA and HIPAA requirements. 11/14/08 Page 12 • Time and Labor : Includes the activit ies involved in the capture, tracking, and reporting time and labor distribution . • Payroll: Includes the activities that encompass transaction processing for gross- to-net payroll processing as well as the accounting entries that will flow to the general ledger and post the payroll results. It also includes pay types , calculat ion of gross pay, legal garnishments , deductions , withholdings , and computation of net pay, both online and in batch processing modes. • HR Administration: Includes transactions or events that can occur during the employee 's term of employment , includ ing hiring, promotion, transfer, probation , and separation. It also includes worker's compensat ion and safety , employee suggestion tracking and case management functions for the appeals process . • Staffing and Hiring: Covers the activities related to recruitment , testing , and hiring across the City. It also includes compliance with Equal Employment Opportunity (EEO) requirements and includes steps to track recruiting efforts , recruitment effectiveness , and applicant tracking . • Training: Covers all aspects of the emp loyee training needs including course development, course administration, and cost tracking. It also includes career development, competency tracking, testing , licenses , and employee certifications The following modules will be implemented with the ERP HR/Payroll project. Areas Response Product Oracle USA, Inc. Manufacturer Product Name Oracle PeopleSoft Public Sector Human Capital Management Suite . and Release Release 9 .0 Number Modules As part of the PeopleSoft Human Capital Management Suite , the Proposed following modules are proposed: }> Human Resources (including : Human Resou rces , eBenefits , eDevelopment , eProfile, eProfile Manager Desktop) }> Payroll w ith components : • Payroll for North America • ePay • Absence Management }> Time and Labor }> Recru iting Solutions (includ ing : Candidate Gat eway and Talent Acqu is ition Manager) }> ePerformance }> HRMS Portal Pack }> Be nefits Adm inistration }> eCompensation (includ ing: eCompensation and eCompensation Manager Desktop) 11 /14/08 Page 13 Areas Response >-Learning Management >-Portal >-Workforce Plann ing >-Workforce Rewards >-User Productivity K it for Employees >-User Productivity K it developer User Productivity Kit content for: >-Human Resources >-Payroll for North America >-Benefits Administration >-Time & Labor >-ePay >-eProfile >-eBenefits >-ePerformance >-Learning Management >-Fundamentals for HRMS Micro Focus International Ltd . Net Express for Windows The follow i ng table identifies those aspects of the Oracle PeopleSoft Public Sector Human Capital Management Suite that are not going to be implemented . Area Submodules Human The implementation of the Human Resource module does not include Resources the implementation of the following sub modules: • Administer Company Cars ; • Adm inister Salary Packaging; • Manage Variable Compensation ; • Track Flex ible Services ; and • Track Faculty Events and other sub modules for non-U.S . countries/global functionality. Additionally the following sub modules will not be implemented because of the implementation of the re lated full modules : • Adm i nister Training (Enterprise Learning Management will be implemented); • Manage Employee Reviews (ePerformance will be implemented); and • Monitor Absence (Absence Management will be implemented) . 11 /14 /08 Page 14 3.0 TIMELINE The expected timeline for the Implementation phase of the ERP-HR/Payroll Project is a start date of December 1, 2008 with Human Resources/Payroll functionality going into production with the beginning of the second quarter on April 1, 2010. City of Fort Worth Proposed Project Schedule Cha nge~! Human Resources Benefits A.dministration/eBenefits/eProfile/eProfile Manager PayrolVePay/Commitment Accounting Time & Labor/Absence Management T alent Acquis ition Manager/Candidate Gateway Enterprise Learning Management ePerformance Training Materials Oevek>pmenl & Delivery 4.0 SERVICES Production Suppo,1 ind. ePllfformance -- Production Suppo,1 ind. Rocruiling -...... The Prime Vendor shall be expected to establish and lead project work teams comprised of City and Prime Vendor staff to accomplish project objectives . The following table provides additional detail regarding the respons ibilities : Implementation Phase and eVerge City Activities - Familiarization Pre-Kickoff Planning Accountable Contributing Project Team Kickoff Accountable Contributing Executive Kickoff Accountable Contributing Identify Project Team Members Contributing Accountable that will Attend Oracle University Training Your Project Team Members Contributing Accountable Attend Oracle University Training Confirm Your Hardware and Accountable Contributing Software Environment Readiness Install PeopleSoft Applications Accountable Contributing Confirm and Document Accountable Contributing Organizational Goals 11 /14 /08 Page 15 Confirm and Document Initial Accountable Contributing Implementation Scope Establish Project Management Accountable Contributing Guidelines and Controls Develop and Initiate Accountable Contributing Communication Plan Outline Conversion and Interface Accountable Contributing Requirements Outline Training Plan Accountable Contributing Develop Project Charter and Accountable Contributing Project Plan Review/Approve Project Charter Contributing Accountable and Project Plan System Demonstrations Accountable Contributing Confirm Requirements Accountable Contributing Gather Initial Business Process Accountable Contributing Information Configure System Functionality Accountable Contributing Model Your Business Processes in Accountable Contributing PeopleSoft Demonstrate Transaction and Accountable Contributing Business Processes Adjust Basic System Configuration Accountable Contributing Define Reporting Requirements Accountable Contributing Define Conversion and Interface Accountable Contributing Requirements and Data Mapping Define Customization Accountable Contributing Requirements or Policy and Procedural Changes Develop System Deployment Plan Accountable Contributing Prepare Prototype Documentation Accountable Contributing Review/Approve Prototype Contributing Accountable Implementation Phase and eVerge City Activities - System Evolution Review and Select Resolutions to Accountable Contributing Gaps Review/Approve Gap Resolution Contributing Accountable Plan Design Customizations Accountable Contributing Design Business Process Accountable Contributing Redesigns Review/Approve Gap Resolution Contributing Accountable Designs 11 /14 /08 Page 16 Explore how existing business Accountable Contributing processes might be changed to utilize the power of the new system without modification Design Conversions (manual and Accountable Contributing automated) Design Interfaces Accountable Contributing Review/Approve Conversion and Contributing Accountable Interface Plan Design Workflows ·Accountable Contributing Design Security Accountable Contributing Review/Approve Workflow and Contributing Accountable Security Plan Design Reports Including any Accountable Contributing Specific Reporting Requirements Review/Approve Reports Plan Contributing Accountable Design End-User Training Accountable Contributing Materials Design End-User Training Accountab le Contributing Schedule Review/Approve Training Plan Contributing Accountable Design Test Scripts Accountable Contributing Design Testing Schedule Accountable Contributing Review/Approve Testing Plan Contributing Accountable Implementation Phase and eVerge City Activities - System Integration Develop Gap Resolutions Accountable Contributing Develop Customizations Accountab le Contributing Unit Test Customizations Accountable Contributing Develop Business Process Accountable Contributing Redesigns Unit Test Business Process Accountable Contributing Redesigns Review/Approve Gap Resolutions Contributing Accountable Develop Interfaces Processes for Accountable Contributing PeopleSoft Unit Test Interfaces Processes for Accountable Contributing PeopleSoft Develop Interfaces Processes for Contributing Accountable CFW Legacy Applications Unit Test Interfaces Processes for Contributing Accountable CFW Legacy Applications 11 /14/08 Page 17 Develop Conversion Processes Accountable Contributing Unit Test Conversion Processes Accountable Contributing Review/Approve Conversion and Contributing Accountable Interface Processes Develop Workflow and Security Accountable Contributing Unit Test Workflow and Security Accountable Contributing Review/Approve Workflow and Contributing Accountable Security Develop Reports Accountable Contributing Unit Test reports Review/Approve Reports Contributing Accountable Develop Train ing Outl ines Accountab le Contributing Advise you on Training Material Accountable Contributing Development Unit Test Training Materials Accountable Contributing Review/Approve Tra ining Materials Contributing Accountable Assist you with Scheduling Contributing Accountable TraininQ Develop Test Scripts Accountable Contr ibuting Unit Test Test Scripts Accountable Contributing Review/Approve Test Scr ipts Contributing Accountable Implementation Phase and eVerge City Activities - System Preparation Prepare for System / Acceptance / Accountable Contributing Parallel Tests -Provide documentation highlighting business process changes Train Testing Users Accountab le Contributing Execute Convers ion and Interface Accountab le Contributing Plan Conduct System /Acceptance/ Contributing Accountable Parallel Tests -Execute Test Scripts Review Test Results Accountable Contributing Make Adjustments to System Accountable Contributing Components Retest Relevant Components Contributing Accountable Confirm Conversions, Interfaces, Contributing Accountable Reports , Customizations , Workflow and Security Review/ Approve Contributing Accountable System/Acceptance/Parallel Tests Train End Users Essential for Go-Accountable Contributing 11 /14 /08 Page 18 live Implementation Phase and eVerge City Activities - System Implementation Execute Conversion and Accountable Contributing Deployment Strategy Train Remaining End Users Accountable Contributing Post Implementation Support -Accountable Contributing Provide 1st Level Support/Gradual Turnover to vour Staff System Tuning -Accountable Contributing Monitor System Performance Tune Database and Application Accountable Contributing Project Closeout -Develop Accountable Contributing Closeout Documentation Review/Approve Closeout Contributing Accountable Documentation Final System Acceptance Contributing Accountable 11 /14/08 Page 19 In addition to the accountability matrix above, the following six areas have been described in more detail to identify the steps involved , the accountability for the activity, and the related inputs and outputs of the activity. Area 1: Iterative Prototyping Activities/Tasks eVerge CFW Audience Inputs Outputs Configuration Planning System Demonstrations -The eVerge functional Accountable Contributing eVerge Team Insight into A demonstration team will demonstrate the PeopleSoft core Members, CFW CFW of PeopleSoft business processes and "out of the box" Project Team processes so demonstration functionality to the CFW functional staff for each of including functional pertinent data for business the module areas being implemented. During an experts, and technical processes are processes to be HR session this may be the employee Hire developers and other demonstrated . addressed in the process whereas in the Benefits area this may be interested parties . implementation. the creation of a new benefit plan . These can also Users who may be assist in PeopleSoft product understanding and involved in prototyp ing knowledge transfer for users that have not sessions should attended Oracle University training but will be attend . attending prototyping sessions. Confirm Requirements -The eVerge teams will Accountable Contributing eVerge Team RFP Clear review the RFP functional and technical Members, CFW requirements , understand ing requirements in detail with CFW staff to confirm Project Team as finalized in and expectation understanding and clarify any ambiguities. including functional the approved for address ing all experts, and technical statement of requirements. developers and other work , Updated interested parties . incorporated requirements Users who may be into Excel or matrix that involved in prototyping other tool so supersedes RFP sessions should they can be requirements attend . reviewed and listing. validated. 11/14/08 Page 20 Activities/Tasks eVerge CFW Audience Inputs Outputs Gather Initial Business Process Information -Accountable Contributing eVerge Team Existing CFW Documented Each PeopleSoft module area requires a certain Members , CFW documentation In itial Business minimum level of information to be input into the Project T earn of policies and processes . system to be used for entering subsequent including functional Procedures. information or transactional processing. The experts, and technical Module eVerge functional consultants in each module developers and other Questionnaires . area will work with CFW staff to retrieve this interested parties. Module information . Much of this may be detailed in Users who may be meetings , RFP existing CFW documentation. When existing involved in prototyping Requiremen ts documentation is not sufficient the team will sessions should gather the information through eVerge and CFW attend . meetings and/or questionnaires provided by eVerge that are to be completed by CFW staff. Iterative Prototyping Configure System Functionality -The Initial Accountable Contributing eVerge Team Documented Emerging Business Process Information that was obtained Membe rs , CFW CFW Bus iness prototype during the previous step will be used as input and Project T earn Processes. environment with to guide e Verge functional consultants to including functional base system configure core PeopleSoft setup tables for use in experts configuration functional transactions in the developing prototype complete . environment that is being created using CFW applicable data. The setup is performed working side by side with the CFW implementation staff in a hands on effort so that knowledge transfer and additional training occurs in each of the tasks. 11/1 4/08 Page 2 1 Activities/Tasks eVerge CFW Audience Inputs Outputs Best Practices -During the configuration of the Accountable Contribut ing eVerge Team CFW As-ls List of potential system and prototyping activities eVerge Members, CFW Business business consultants will review best practices in each Project T earn Process flows process changes functional area with the CFW team . This review including functional documented by in a tracking tool. will include approaches used by other publ ic experts CFW team sector entities that use PeopleSoft HCM . Potent ial members. changes to CFW business processes will be identified and incorporated into the prototyp ing process. Potential process changes will also be tracked in a tool that will allow project management to review and monitor the potential changes. The track ing tool should include info rmation rega rding process changes that may require changes to CFW policies as well as the impact on other system components including security and reporting . After a potential process change has been prototyped , CFW team members will determine if the adoption of a process change requ ires the input of CFW HR management. If HR management review and approval is required , follow-up meetings will be held to demonstrate the proposed process to CFW HR management. 11/14/08 Page 22 Activities/Tasks eVerge CFW Audience Inputs Outputs Model Your Business Processes in PeopleSoft Accountable Contributing eVerge Team CFW business High -level -The CFW and e Verge functional teams will use Members, CFW processes . module specific the developing prototype environment to step Project Team Prototype demonstrations through and analyze each of the high level including functional environment completed based business processes to be implemented to experts with CFW base onCFW determine and further configure the system to configuration . business manage the appropriate actions or steps in the processes using process. The eVerge functional consultants will CFW specific begin by leading the CFW team through the data . CFW users process and then begin to transition the actual able to process online entry and processing to the CFW staff. One transactions with of the goals for the completion of the step being eVerge that the CFW team assigned to the project will be guidance . able to walk through each of the basic business processes in the Prototype environment with guidance from the eVerge lead in the module area . 11/14/08 Page 23 Activities/Tasks eVerge CFW Audience Inputs Outputs Demonstrate Transaction and Business Accountable Contributing eVerge Team Prototype Prototype Processes -Once the CFW base business Members, CFW environment system that processes are modeled the combined CFW and Project Team configured with addresses all eVerge team will be begin to process and including department base CFW detail CFW demonstrate the individual detailed scenarios for functional experts specific data. business each type of transaction and business process. Details of all process and The processing of each transaction will be transactional transactions completed by both the eVerge functional scenarios for scenarios. consultants and the CFW functional staff assigned each module to the project team . An example of different types area. of scenarios would be how to complete a hire to pay process for one type of hourly employee and one type of salary exempt employee. The combined teams will work through all of the CFW scenarios in each of the module areas to insure that the developing prototype will either meet all of the CFW requirements or that they have identified all Gaps that must be addressed through further analysis . At the end of this activity the CFW staff assigned to the implementation team should be able to process the transactions and "out of the box" reports related to each of the scenarios being addressed with limited guidance from their e Verge consultants . 11 /14/08 Page 24 Activities/Tasks eVerge CFW Audience Inputs Outputs Adjust Basic System Configuration -As the Accountable Contributing eVe rge Team Prototype Prototype CFW and e Verge functional teams work through Members , CFW environmen t system that each of the transactional scenarios in the previous Project Team configured with addresses a ll step they may encounter a scenario that the including department base CFW detail CFW current system setup does not adequately handle . funct ional experts specific data. business The combined team will analyze these scenarios Deta ils of all process and and adjust the configuration when appropriate for transactional transactions the situation . This is one of the key steps of the scenarios for scenarios eVerge Group Iterative Prototyping model. It not each module including Gaps only allows for each scenario and it 's area. in functionality. corresponding setup actions to be handled on a List of gaps . case by case basis, but also sets the foundation for excellent CFW knowledge transfer early in the project regarding the setup tables and how changes impact downstream processing. 11 /14/08 Page 2 5 Activities/Tasks eVerge CFW Audience Inputs Outputs Analyze Gaps -As the developing prototype has Accountable Contributing eVerge Team Prototype Details of all progressed, the combined functional teams will Members , CFW system that alternative have identified Gaps that configuration changes Project Team addresses all resolutions to alone may not resolve . eVerge believes the including department detail CFW identified Gaps . PeopleSoft system in most instances can be functional experts , and bus iness Requirements implemented with minimal customization . With this technical developers process and matrix that has as a guiding principal, the identified Gaps will be transactions been reviewed , analyzed very carefully to determine the possible scenarios validated and approaches for resolving each Gap. In deciding including Gaps updated . whether a customization may be a possible in functionality . resolution , we will explore and document possible Requ irements alternatives in the following order: 1) The use of matrix. existing system capabilities is preferred, an analysis of changes in business processes or training that would assist you in utilizing existing system capabilities will be explored as alternatives before considering the next alternative 2) If existing system capabilities cannot satisfy the business requirement, an integrated non- invasive/bolt on addition will be used 3) If neither existing system capabilities nor a non - invasive/bolt on is available, an integrated customized solution will be developed. 11/14/08 Page 26 Activities/Tasks eVerge CFW Audience Inputs Outputs Define Potential Gap Resolutions (Define Accountable Contributing eVerge Team Details of all A Customization Requirements or Policy and Members , CFW alternative comprehensive Procedural Changes) -Once all Gaps have been Project Team resolutions to Gap list that fully an alyzed and the possible resolution paths including department identified Gaps . includes the have been determ ined, a comprehensive list of all functional experts , and List of potential deta il Gaps and their potential resolutions will be technical developers business requirements compiled. This list will detail the requirements process being addressed being addressed by the Gap, the proposed changes. by the Gap , the resolution(s) for the gap , and who will be proposed responsible for addressing each of the proposed resolution(s) for resolutions during design and development of the the gap , and resolution in the Evolution and Integration phases who will be of the project. This list will be the basis for tracking responsible for all Gap resolutions throughout the project. The addressing each final determination and choice of individual of the proposed Gap resolutions is an early activity in the resolutions . Evolution phase of the project. Updated list of potential business process changes . 11 /14/08 Page 27 Activities/Tasks eVerge CFW Audience Inputs Outputs Prepare Prototype Documentation -One of the Prototype most important deliverables of the familiarization system that phase is the completion of a Prototype document addresses all for each of the functional areas being detail CFW implemented. Throughout iterative prototyping business activities, the e Verge and CFW functional teams process and will document the setup and processing decisions transactions that are being made with details that are relevant scenarios for each area . Details might include PeopleSoft including Gaps screenshots and explanations for specific field in functionality . choices, verbiage detailing the specific CFW requirement and proposed resolution , as well as inclusion or references to existing CFW documentation that may assist in understanding the prototyping decisions . This will be the initial component of the prototyping document. Continued: As the familiarization phase proceeds Accountable Contributing eVerge Team Finalized plans A document towards conclusion other related tasks and their Members , CFW for reporting , detailing all resolutions have been defined and will be included Project Team interfaces , prototyping in the prototype document. These will include including functional conversions , activities and definitions and decisions regarding Conversions, experts, and technical possible gap related Interfaces, Reports, Security, Workflow, Training , developers resolutions, decisions. Testing and Gaps and their potential resolutions . security, e Verge team members will incorporate high level workflow , business process flows into the prototyping training, and documents. CFW team members will develop testing . detailed To -Be business process flows , where Updated required, during the System Evolution and requirements Integration phases. matrix from Analyze Gaps. 11/14/08 Pag e 28 Activities/Tasks eVerge CFW Audience Inputs Outputs Prototype Reviews -Functional Areas -Once Accountable Contributing eVerge Team Prototype Reviewed the prototype document and it's related Members, CFW system that prototype familiarization activities are near completion, the Project Team addresses all document. CFW functional teams for each separate module area including functional detail CFW staff capable of will complete another review of their activities and experts, and technical business demonstrating all documentation for completeness . This checkpoint developers process and functionality with is to insure that the not only has all necessary transactions minimal eVerge documentation been completed, but also that the scenarios support. CFW team members on the project have verified including Gaps Requirements that the agreed knowledge transfer levels in each in functionality. matrix has been area have occurred. At this checkpoint it is Prototype reviewed and imperative that the CFW functional team members document. List validated by be able to demonstrate and process the majority of potential CFW staff. List of their transactions within their module area with business of change minimal guidance or intervention from the eVerge process management resources . Prototype Reviews will provide input changes . items. for areas that require targeted change Updated management. requirements matrix from Analyze Gaps . 11/14/08 Page 29 Activities/Tasks eVerge CFW Audience Inputs Outputs Prototype Review -Integrated -This task entails Accountable Contributing eVerge Team Prototype Integrated actual demonstrations of the prototyped Members, CFW system that demonstration of environment by each of the module teams Project Team addresses all CFW business highlighting the complete HCM processes as they including functional detail CFW processes in a flow from one transaction to another and from one experts, and technical business fully prototyped module to another. The demonstrations are developers and other process and environment delivered by the CFW functional team members interested parties . transactions delivered by with minimal guidance from the e Verge Users who have been scenarios CFW functional consultants . This will generally be completed over involved in prototyping including Gaps team members . a 2-3 day time period with the scheduling of sessions should in functionality . multiple meetings/demonstrations that all include attend . All members of Prototype the entire e Verge and CFW teams that have been the management document. List included in the Project team at this point. It can team . Stakeholders of potential also be a good time to include additional CFW and advocates as business stakeholders that may have limited exposure to appropriate . process the system, but can assist with early advocacy changes. List of and buy in for the project. change management items . Review/Approve Prototype -Upon completion of Contributing Accountable eVerge Team Prototype Approved CFW the Integrated Prototype demonstrations the entire Members , CFW system that prototype and CFW team will review each of the prototype Project Team addresses all documentation. documents for each module area . e Verge will be including functional detail CFW available to assist with addressing questions or experts, and technical business concerns and making adjustments when agreed developers and other process and necessary. Once all of the documentation is interested parties, and transactions completed, the CFW and e Verge management all members of the scenarios teams will complete a deliverable acceptance form management team . including Gaps for each of the module areas. in functionality. Prototype document. Integrated demonstration 11/14/08 Page 30 Activities/Tasks eVerge CFW Audience Inputs Outputs ofCFW business processes in a fully prototyped environment del ivered by CFW functional team members . Review and Select Resolutions to Gaps -CFW Contributing Accountable eVerge Team Potential Gap Gap Resolu t ion and e Verge functional and technical team Members, CFW Resolution Plan which members will perform a detailed review of the Project T earn Listing . includes possible possible resolution for each gap including the including functional Requirements resolutions as advantages and disadvantages of each experts , and technical matrix . well as the alternative. The ongoing impact of any potential developers and other Identified customizations or modifications required to meet interested parties Resolu t ion fo r gaps will also be discussed. CFW team members each Gap . will select the resolution for each gap with input Reviewed , from e Verge team members. After the gap validated and resolutions have been selected, CFW and e Verge updated team members will do a final review and validation requirements of the requirements matrix before gap matrix . development activities start. 11 /14/08 Pa ge 31 Activities/Tasks eVerge CFW Audience Inputs Outputs Review/Approve Gap Resolution Plan -CFW Contributing Accountable eVerge Team Gap Resolution Deliverable and e Verge project management will signoff on Members , CFW Plan Signoff Form for the Gap Resolution Plan Document. A deliverable Project Team Gap Resolution signoff document will be created for project including funct ional Plan Document management signatures to indicate that the Gap experts, and technical Resolution Plan Document has been reviewed developers and other and delivered as planned. interested parties 11/1 4/08 Page 32 Area 2: Configuration Activities/Tasks eVerge CFW Audience Inputs Outputs Initial Configuration -During the Accountable Contributing CFW ERP Team and CFW Legacy table Prototyping "Configure System Functionality" other interested parties . values may be used Documents and activity that is performed during prototyping Users who may be for ini t ial Some baseline it is not unusual to have a majority of the involved in prototyping prototyp ing Configuration system configuration completed. The sessions should attend. configuration. nature of Prototyping however is to only produce a sub-set of CFW configuration data in order to analyze process fit/gap . Configuration decisions are noted within the prototyping documents and followed up on after prototyping has been completed. Identify Remaining Configuration Accountable Contributing CFW ERP Team and Prototyping Identified Requirements -Using the Prototyping eVerge Functional Documents. "Configurat ion" documentation the remaining configuration Leads. Tasks that will be needs will be determined and entered into tracked in the the appropriate environment. Project Plan , Task List or potentially the The setup is performed working side by Issues List side with the CFW implementation staff in a hands on effort so that knowledge transfer and additional training occurs in each of the tasks. 11 /14 /08 Page 33 Activities/Tasks eVerge CFW Audience Inputs Outputs Implement remaining configuration Accountable Contributing CFW ERP Team , eVerge Identified PeopleSoft System requirements -This step involves CFW Functional Leads and "Configuration" with setup tables users responsible for maintaining Technical Resources Tasks . populated. Cl/App configuration and e Verge consultants Configuration data Engine programs working together to either key in the files where developed for remaining configuration or work to create appropriate. loading data. Excel to Component Interfaces or other import tools. The setup is performed working side by side with the CFW implementation staff in a hands on effort so that knowledge transfer and additional training occurs in each of the tasks . Some configuration d ata , Job Codes (Classes) for example , could number into the 100's and be a very time consuming task to manually enter. eVerge and CFW resources will work to create processes to load identified configuration tables where the volume of data warrants it. Create (OMS) Data Mover Scripts -As Accountable Contributing eVerge Functional Leads Identified Configuration OMS configuration is being entered the e Verge and Technical "Configuration" Scripts ready for consultants will be developing OMS scripts. Resou rces. CFW Tasks. m ig rating OMS scripts will be used throughout the life Technical Resources Configuration data conf iguration across of the implementation are used to quickly files where database instances . migrate configuration data from one appropriate. database to another. For example as we prepare to Parallel test one of the conversion (database preparedness) steps is to move all of the People Soft configuration from an existing 'Testing' database to a 'Parallel' database . 11/14/08 Pag e 34 Activities/Tasks eVerge CFW Audience Inputs Outputs Review Configuration -The configuration Contributing Accountable CFW ERP Team Identified Reviewed is constantly reviewed through the different Configuration data Configuration levels of testing that transpire up to the go-(reports). live production cutover. Some configuration may need a more fo rmal review to ensure that it was entered or loaded as designed. CFW project team members will be responsible for conducting a configuration review where deemed aooropriate . 11/14/08 Pa ge 3 5 Area 3: Testing Activities/Tasks eVerge CFW Audience Inputs Outputs Design Test Script Documents {In tegra ti on , Accoun table Contributing eVerge Team Existing eVerge test Test script User Acceptance , Load/Stress and Parallel) -Members, CFW script documents document This task focuses on the format and design of Project Team and collaborative formats for Unit , the different test scripts that will be developed. including project eVerge and CFW Integration, User eVerge will provide proven test script document management , ERP suggestive Acceptance , formats , utilized on prior engagements, and functional input. Scenarios Load/Stress and tailor those documents with the CFW ERP experts , and included in Parallel Testing. Team to meet agreed upon criteria and technical prototyping requirements . developers documents. Example: We will review the eVerge Integration Testing plan/script document (shell template) and modify it to meet the Project teams requirements and needs . All identified processes/functionality that will need to go through Integration Testing will be planned out using the Integration Testing plan/script document we create . Testing includes testing for both positive and negative outcomes as well as testing any customizations and modifications . 11/14/08 Pag e 36 Activities/Tasks eVerge CFW Audience Inputs Outputs Design Testing Schedule & Plan Document -Accountable Contributing eVerge Team Consideration of Implementation This activity involves the identification and Members , CFW existing production Testing documentation of all major system processes Project Team processing Schedule & Plan to be tested including business processes, including project timelines , allocated Document. security, conversions, interfaces, workflow, management , resources, external customizations and reports as well as any functional factors and related documentation . The Testing Schedule experts, and requirements , & Plan activity includes determining what type technical prototyping results , of testing needs to occur (Integration , User developers , Thi rd gap analysis Acceptance, Load/Stress or Parallel) for each party Vendors decisions , etc ... of the identified major system process listed and other above. In this activity we also identify who will interested parties be responsible for testing the major system where determined processes, when they will be tested, how and appropriate by where they will be tested and any special the ERP testing considerations or other important Implementation factors that are identified during the planning Team . phase. We will also create a parallel testing calendar with in this document that identifies on what dates (or range of dates) major parallel- processing activities will be occurring. Review/Approve Testing Plan -CFW and Contributing Accountable eVerge Team Implementation Deliverable eVerge project management will signoff on the Members , CFW Testing Schedule & Signoff Form for Implementation Testing Schedule & Plan Project Team Plan Document. Implementation Document. A deliverable signoff document will including project Testing be created for project management signatures management , Schedule & Plan to indicate that the Implementation Testing functional Document Schedule & Plan Document has been reviewed experts , and and delivered as planned. technical developers 11/14 /08 Page 37 Activities/Tasks eVerge CFW Audience Inputs Outputs Develop Test Scripts -Integration, User Accountable Contributing eVerge consulting Implementation Developed Acceptance, Load/Stress and Parallel testing leads and CFW Testing Schedule & Integration, User test scripts will be developed based on the Implementation Plan Document. Acceptance , identified major system processes documented SME's where Scenarios identified Load/Stress and in the Implementation Testing Schedule & Plan appropriate to in Prototyping Parallel Testing Document. The scripts will include step by step provide input and documents . Parallel Test Scripts detailed testing instructions and scenarios for review . testing comparison identified testers/project team members to later tools . execute . Parallel testing comparative methods/tools will also be scoped and developed based on the parallel testing approach agreed upon . As ERP Project team members develop test scripts they are 'testing' test scripts as they go . This helps to ensure that before the test scripts are passed off for execution the identified major business process being tested is working as expected. Example : A User Acceptance test script for the Hire Process will be created with several different hiring scenarios based on different types of personnel/departmental business process requirements. The different scenarios will be scripted to cause both positive and negative anticipated outcomes. 11 /1 4/08 Pag e 38 Activities/Tasks eVerge CFW Audience Inputs Outputs Review/Approve Test Scripts -CFW and Contributing Accountable eVerge Team Developed Test Deliverable e Verge project management will signoff on the Members , CFW Scripts Signoff Form for Developed Integration, User Acceptance, Project Team Developed Load/Stress and Parallel Testing Test Scripts . including project Integration , User A deliverable signoff document will be created management, Acceptance, for project management signatures to indicate functional Load/Stress and that the Developed Integration, User experts , and Parallel Testing Acceptance, Load/Stress and Parallel Testing technical Test Scripts Test Scripts identified in the Implementation developers Testing Schedule & Plan Document have been reviewed and delivered as planned. Execute Test Scripts -Working off of the Accountable Accountable . Identified CFW Distribution of Executed test Implementation Testing Schedule & Plan for Unit CFW has testers and third approved Test scripts with Document identified system testers will execute Testing; primary party vendors Scripts to Identified tester comments their specific test script or scripts . Anticipated Accountable/ Accountability (Banks , Benefit Testers . on expected and outcomes identified in the test script(s) will be Contributing for Carriers, Internal unexpected confirmed. Unanticipated outcomes will also for all other acceptance System outcomes . be documented for later review by the ERP types of testing and integration Project Team . The execution of test scripts is a testing . the review specialists, tightly managed process that occurs over and validation etc ... ). Expect several months . While CFW and eVerge ERP of parallel existing CFW project management tracks the overall testing HR/Pay/Ben/Time progress of the testing execution plan, it is the results. & Attendance functional CFW and e Verge lead consultants users to be working together to coordinate the events and identified as manage the testers. Participating CFW testers , participants in esp. for Parallel Testing , will be trained prior to User Acceptance being asked to execute test scripts. and Parallel testing . 11/14/08 Page 39 Activities/Tasks eVerge CFW Audience Inputs Outputs Review Test Results -As individual test Acco u ntable Contributing eVerge Team Identified testers Completed scripts are completed and returned to the ERP Members , CFW completing their (successful) team they are reviewed. Any issues or Project T earn assigned Test Test scripts or unexpected outcomes that arose during test including project Scrip ts Issues to script execution are noted on the issues log, management , resolve through prioritized and assigned to the appropriate ERP functional Adjustments to Project team member for resolution . experts, and System technical Components . developers Make Adjustments to System Components -Accountable Contributing ERP Documented Test A resolved Issues identified in the Review Test Results Implementation Scripts . Issues system business activity is now addressed. These issues can Team (Technical log/Bug tracking process (Report , range from code ch anges to functional Developers , tool. Customization , configuration changes or just clarification to eVerge functional Process , etc ... ). new business processes . The issues are leads or CFW Updated Issues resolved by the appropriate team member that Project Team log/Bug tracking was assigned to resolve it. This might involve SME's). External tool. further exploration into an approved/prototyped vendors/Internal system process or could be a minor change to system a custom report. specialists may also be used to refine previously defined System Processes . 11 /14/08 Page 40 Activities/Tasks eVerge CFW Audience Inputs Outputs Retest Relevant Components -Testers who Contributing Accountable Identified CFW D istribution of Completed identified issues with their assigned test scripts testers and third Updated Test (successful) will be asked to re-test the portion or portions of party vendors Scripts to Identified Test scripts or the test script(s) that had unanticipated (Banks , Benefit Testers . Previously Issues to outcomes. Items that require re -testing will Carriers, Internal identified issues resolve through also be evaluated to determine if the entire System have been resolved . Adjustments to business process or related comp onents integration System require regression testing . specialists , Components . etc ... ). Expect existing CFW HR/Pay/Ben/Time & Attendance users to be identified as participants in User Acceptance and Parallel testing . Review/ Approve System/ Acceptance/Parallel Contributing Accountable eVerge Team Updated and Deliverable Tests -CFW and eVerge project management Members , CFW finalized Signoff Form for will signoff on the Successfully EXECUTED Project Team Implementation Successfully Implementation Testing Schedule & Plan. A including project Testing Schedule & EXECUTED deliverable signoff document will be created for management, Plan Implementation project management signatures to indicate that functional Testing the Implementation Testing Schedule & Plan experts, and Schedule & Plan was executed as planned. techn ical developers 11 /14/08 Page 4 1 Activities/Tasks eVerge CFW Audience Inputs Outputs Go/No Decision -CFW project management Contributing Accountable eVerge Team Testing results. Go/No Go will gather input from team members and key Members , CFW Open items on Decision stakeholders regarding any outstanding issues Project T earn Issue/Bug lists. and readiness concerns. Issues/bug lists will including Feedback from team be reviewed by the entire team to identify any sponsor , project members regarding potential showstoppers that don't have management, specific readiness acceptable workarounds. A combined group functional concerns. meeting will be held to review concerns and experts , technical determine whether the CFW is ready to Go developers and Live. Frequent (daily, every other day) small key stakeholders team meetings are typically held leading up to the Go/No Go Decision discussion so concerns can be identified and hopefully resolved prior to the final discussion meeting. CFW management will make the final Go/No Go decision with input from eVerge. 11/14/08 Page 42 Area 4: Conversion Activities/Tasks eVerge CFW Audience Inputs Outputs Familiarization Phase Project Charter/Planning Outline Conversion Requirements -During Accountable Contributing eVerge PM , CFW Statement of Conversion Project Charter development the e Verge Project PM, eVerge Team Work , Project Plan within the Manager will work closely with the CFW project Members , Limited Requirements , Project Charter manager to outline conversion requirements that will CFW Proj ect Team meetings with be developed into an overall conversion plan for including functional functional and inclusion in the Project Charter. This task will define experts and technical the overall strategy that will be used in gathering technical experts requirements, creating designs, identifying CFW staff developers responsible for providing applicable input information (both technical and functional}, and developing the conversions. It will include a list of all anticipated conversions that will be developed during the project for the modules being implemented based on the agreed Statement of Work. This is the blueprint for moving forward with the conversion related tasks for eVerge and CFW project staff. Examples of the type of data that will be converted are employee demographic information, payroll earnings/deductions codes, employee benefit enrollment deta il, and Job Data Historical information . Conversion tools will range from manual processes and custom programs to PS delivered loading tools . Note : Most of these processes/programs/scripts/etc will only be used during the initial implementation of the system and are not customizations/modifications to be carried forward. Iterative Prototyping 11/14/08 Page 43 Activities/Tasks eVerge CFW Audience Inputs Outputs Define Conversion Requirements and Data Accountable Contributing eVerge Team Conversion Updated Mapping -During the iterati ve prototype process, the Members, CFW Plan , Conversion eVerge functional teams for each module area will Project Team Prototyping Plan and List define all configuration and transactional /historical including functional Sessions data at a field , page, component, and record level that experts , and will be necessary for implementing specific techn ical functionalities within each of the modules. Application developers Designer tool will function as the PS Data Dictionary and will be used to define Fields/Records to be mapped as well as to identify required edits . This information will be validated, maintained, modified, or added to the conversion plan list from the Project Charter. Much of this data may already be contained within CFW Legacy applications and/or external data · sources like spreadsheets and databases . Other data may be required for population, but not currently used or maintained by the CFW. The e Verge teams will guide the CFW functional and technical staff on determining all of the CFW informational sources for each of these data elements . This list of data to populate and the source of the data will be used to further define exact field -to-field mapping in the conversion design in the next step . System Evolution Phase Conversions Planning 11/1 4/08 Pag e 44 Activities/Tasks eVerge CFW Audience Inputs Outputs Design Conversions -The eVerge Techn ical staff will Accountable Contributing eVerge Team Conversion Conversion be responsible for creating design documents with full Members , CFW Plan , Design detail of all conversions, both manual and automated, Project Team Prototyping Documents that will be performed during the implementation including functional Documents , based on the conversion plan Each document will experts , and input from CFW conta in: The Business Reason (why it's being done), technical functional and method (manual, programmatic, Excel upload), developers technical Source System (including tables/files), Targ e t System experts in each (PeopleSoft functional area and tables), data area mappings, and any data translations needed. The eVerge technical resource responsible for developing the conversion will gather input from the eVerge functional consultants as well as CFW functional and technical resources familiar with the source system data . Working with the CFW technical staff, file layouts will be defined to extract the data from the Source Systems. Any historical data that will not be loaded into the live system but instead into historical reporting tables will also be defined within this task. Review/Approve Conversion Plan -The CFW Contributing Accountable Responsible Design Approved functional and technical resources will review each Functional Areas, Documents and Conversion conversion Design document for accuracy, CFW technical staff, Conversion Design completeness, and appropriate inclusion in the eVerge technica l Plan Documents Conversion plan. The eVerge functional and technical and functional team staff will be available for answering questions and members . providing guidance during the review process as requested. Once review of each document has been completed, each will be approved by the CFW functional resource responsible for each module area . This is essential to insure that all of the information relevant to the project is being converted and that the Desiqns represent the business processes accurately. System Integration Phase Develop Conversions 11/14/08 Page 45 Activities/Tasks eVerge CFW Audience Inputs Outputs Develop Conversion Processes -Based on the Accountable Contributing eVerge technical Conversion Developed approved Conversion Design Documents and the team , CFW Design Conversion CFW development standards, the individual technical team . Documents , Programs conversions will be developed by the eVerge technical Conversion staff. CFW technical staff will begin pulling the data Plan , from the Source Systems in the format defined in the Prototyping Design Documents . e Verge will develop the Documents conversion programs to load the data into PeopleSoft. Unit Test Conversion Processes -As each Accountable Contributing Responsible Conversion Developed Conversion program is developed, the programs will Functional Areas , Design Conversion be tested in a Conversion environment. These tests CFW technical staff, Documents , Programs will be done with the data extracted from the Source eVerge technical Conversion Systems. The loaded data will be validated first by the and functional team Plan , eVerge technical developer and then by the eVerge members . Prototyping functional consultants in coordination with the CFW Documents , functional experts. Validation will not occur on the Source Data entire data set, but instead on a subset of selected data . The Prototyping Documents will help to identify the exact data to be validated. Manual and Excel upload processes will also be tested. Review/Approve Conversion Processes -Once the Contributing Accountable Responsible CFW Conversion Approved Conversion processes are unit te s ted, the results will Functional staff, Unit testing Conversions need to be reviewed and approved by the CFW CFW technical staff, results , processes functional staff responsible for each module area. This eVerge technical Conversion will validate that the conversions are ready for the and functional team Design System Preparation Phase . members Documents , Conversion Plan System Preparation Phase Prepare for System/ Acceptance/ Parallel Tests Execute Conversion Plan -The first step in testing is Accountable Contributing eVerge technical Approved System ready to execute any conversions necessary for testing. team , CFW Conversions, for Testing with CFW staff will extract current data from the Source technical staff, Conversion completed Systems. e Verge staff will execute any necessary Functional staff for Design conversions conversions to be tested whether programmatic, manual conversions Documents , 11/1 4/08 Pa ge 4 6 Activities/Tasks eVerge CFW Audience Inputs Outputs manual or Excel uploads. Conversion Plan, Testing Plan , Source Data Conduct System/Acceptance/Parallel Tests Confirm Conversions -As part of the testing Contributing Accountable Responsible CFW Converted Validated data process, all conversions will be confirmed and Functional staff, data, across the validated by the CFW functional testing team CFW technical staff, Conversion system ready responsible for each module area with guidance from eVerge technical Plan , Testing for Go-Live the e Verge functional staff. Any validation reports or and functional team Plan queries will be run . Different data sets may be members validated based on the testing process (System I Acceptance I Parallel). System Implementation Phase Execute Conversion and Deployment Strategy -Accountable Contributing eVerge technical Approved Live System The strategies for converting the system were refined team, CFW Conversions, during the testing process and precise deployment technical staff, Conversion timings were developed. These processes will be Functional staff for Design executed in the live system by the e Verge technical manual conversions Documents, and functional staff in preparation for go-live . The Conversion converted data will be validated by the CFW functional Plan, Testing staff responsible for each module area with guidance Plan, from the e Verge functional team. Deployment Plan 11/14/08 Page 47 Area 5: Interface Activities/Tasks eVerge CFW Audience Inputs Outputs Familiarization Phase Project Charter/Planning Outline Interface Requirements -During Project Accountable Contributing eVerge PM , CFW PM , Statement of Interface Charter development the e Verge Project Manager eVerge Team Work, Project Plan will work closely with the CFW project manager to Members , Limited Requirements , outline Interface requirements that will be developed CFW Project Team meetings with into an overall Interface plan for inclusion in the including functional functional and Project Charte r. This task will define the overall experts and technical technical experts strategy that will be used in gathering requirements , developers creating designs, identifying External vendor and CFW staff responsible for providing applicable input and/or output information (both technical and functional), and developing the interfaces. It will include a list of all anticipated interfaces that will be developed during the project for the modules being implemented based on the agreed Statement of Work . This is the blueprint for moving forward with the Interface related tasks for eVerge and CFW project staff. Note : These processes/programs/scripts/etc will be developed as customizations/modifications and will be carried forward . 11 /14/08 Pa ge 48 Activities/Tasks eVerge CFW Audience Inputs Outputs Iterative Prototyping Define Interface Requirements and Data Accountable Contributing eVerge Team Interface Plan , Updated Mapping -During the iterative prototype process, Members , CFW Project Prototyping Interface the e Verge functional teams for each module area Team includ ing Sessions Plan and List will guide the CFW functional teams in functional experts , and understanding all of the functionalities to be techn ical developers implemented within each of the module areas. During this process the teams will determine exactly how the CFW conducts business and specifically how it integrates with its internal and external systems and vendors . As each interface opportunity is reviewed it will be validated, maintained, modified, or added to the interface plan list from the Project Charter. The eVerge teams will work with the CFW functional and technical staff on determining all of the CFW data for each of these interfaces and whether it is directed as inbound or outbound to the PeopleSoft system being implemented. This list of data to extracted or populated and the source of the data will be used to further define exact field-to-field mapping in the interface design in the next step. 11 /14/08 Pa ge 49 Activities/Tasks eVerge CFW Audience Inputs Outputs System Evolution Phase Interface Planning Design Interfaces -The eVerge Technical staff will Accountable Contributing eVerge Team Interface Plan , Interface be responsible for creating design documents with Members , CFW Proj ect Prototyping Design full detail of all interfaces , both inbound and Team including Documents , input Documents outbound, that will be developed during the functional experts, and from CFW implementation based on the interface plan Each technical developers functional and document will contain : The Business Reason (why technical experts it's being done), method, determination of inbound in each area , and/or outbound, file layout, Source System , Target Information from System, extern al vendor contact (if applicable}, data third parties mappings, and any data translations needed. The eVerge technical resource responsible for developing the interface will gather input from the eVerge functional consultants as well as CFW functional and technical resources familiar with the data being interfaced. Working with the CFW technical staff or external vendors , file layouts will be defined to extract or import the data . A determination will be made whether an existing PeopleSoft integration can be used or if a custom solution will need to be developed. Custom solutions will also be evaluated to determine whether or not there is alternate or updated technology available to perform the integrations . 11 /14/08 Page 50 Activities/Tasks eVerge CFW Audience Inputs Outputs Review/Approve Interface Plan -The CFW Contributing Accountable Responsible Functional Design Approved functional and technical resources will review each Areas, CFW technical Documents and Documents Interface Design document for accuracy, staff, eVerge technical Interface Plan completeness, and appropriate inclusion in the and functional team Interface plan. The eVerge functional and technical members . staff will be available for answering questions and providing guidance during the review process as requested. Once review of each document has been completed, each will be approved by the CFW functional resource responsible for each module area . This is essential to insure that all of the information relevant to the project is being interfaced as applicable and that the Designs represent the business processes accurately. System Integration Phase Develop Interfaces Develop Interface Processes -Based on the Accountable Contributing eVerge technical team, Design Interfaces approved Interface Design Documents and the CFW CFW technical team. Documents, ready for Unit development standards , the individual interfaces will Prototyping Testing be developed by the eVerge technical staff. CFW Documents technical staff and/or external vendors will begin pulling the data from the Source Systems in the format defined in the Design Documents for inbound interfaces. eVerge will develop the interface programs to load the data into PeopleSoft or extract the data from PeopleSoft in the appropriate format. 11/14/08 Page 51 Activities/Tasks eVerge CFW Audience Inputs Outputs Unit Test Interface Processes -As Interface Accountable Contributing Responsible Functional Design Unit Tested programs are developed, the programs will be Areas, CFW technical Documents, Interface tested in the Conversion environment. These tests staff, eVerge technical Prototyping Programs will be done with the data extracted from the Source and functional team Documents, ready for Systems for incoming interfaces . The loaded data members , Receiving Completed approval will be validated first by the developer and then by system resources Interfaces the e Verge functional consultants in coordination with the CFW functional experts. For outgoing interfaces , test systems will need to be identified in the receiving environment. For third-party integrations , vendor resources will need to be involved to validate the data . Resources familiar with CFW non-PeopleSoft receiving systems will also need to be involved to validate the data. Validation will not occur on the entire data set, but instead on selected data. The Prototyping Documents will help to identifv the exact data to be validated. 11 /14/08 Page 52 Activities/Tasks eVerge CFW Audience Inputs Outputs Review/Approve Interface Processes -Once the Contributing Accountable Responsible Functional Unit testing results Approved Interface processes are unit tested, the results will Areas, CFW technical and Design Interfaces need to be approved by the system owner. For staff, eVerge technical Documents inbound interfaces, this will be the CFW functional and functional team areas. For outgoing interfaces, it will need to be the members, Receiving CFW responsible resources (technical or functional system resources depending on the interface) as well as the receiving systems including third party vendors. This will validate that the interfaces are ready for the System Preparation Phase . 11/14/08 Page 53 Activities/Tasks eVerge CFW Audience Inputs Outputs System Preparation Phase Prepare for System/ Acceptance/ Parallel Tests Execute Interface Plan -One of the first steps in Accountable Contributing eVerge technical team , Approved System ready testing is to execute any interfaces that must CFW technical staff, Interfaces , Design for Testing completed in preparation for testing other Functional staff for Documents, functionalities within the system. CFW technical staff manual conversions, Interface Plan , or third party vendors will extract inbound interface Interfacing systems Testing Plan data from the Source Systems and accept outbound resources interfaces from PeopleSoft. eVerge will run any necessary programs to be tested while preparing for other related testing functions. Conduct System/Acceptance/Parallel Tests Confirm Interfaces -As part of the testing process, Contributing Accountable Responsible Functional Interfaced data , Validated all interface data will be confirmed by the testing Areas , CFW technical Interface Plan , data across team. Interfa ces will be executed and validated by staff, eVerge technical Testing Plan the system the receiving systems and/or the functional us ers and functional team ready for Go- within PeopleSoft using validation reports or queries. members , Receiving Live Different data sets may be validated based on the system resources testing process (System I Acceptance I Parallel). 11 /14/08 Page 54 Area 6: Development Definitions: Development: Technical work us ing the NOTE: The eVerge Precision Fit Methodology many times uses the Development Tools to cover any gaps term Customization and Modification interchangeably, separate from between the delivered system and the Conversion and Interface . This document has been simplified with requ ired C ity business processes . This can appropriate definitions . The eVerge philosophy remains the same : if encompass both Customi zations and the system can be implemented without a Customization or Modifications . Modification , then reasonable alternatives should be pursued. When an identified Gap is best addressed with Development, rigorous trackinq and testina orocesses are out in place, as detailed below . Customization: Changes to existing code that is delivered w ith the application . Customizations can affect future upgrade paths and are generally discouraged . Modifications -Non-invasive development activity that enhances the funct ionality of or addresses gaps of the application without customizing existing code . These are generally non-code changes or "bolt-ons" to the system . 11/14/08 Page 55 Activities/Tasks eVerge CFW Audience Inputs Outputs Familiarization Phase Iterative Prototyping Define Development Requirements or Accountable Contributing eVerge Team Initial Prototyping Documents Policy and Procedural Changes Members , CFW Requirements, and Gap Documents -Compare Initial requirements versus Project Team Pro totyping requirements found during prototyping including Sessions -Identify true gaps that must be met by functional experts , customization or modification. Identify and technical requirements that can be met by Policy or developers Procedural Changes . -Create Development Standards documentation detailing Naming Standards, Customization/Modification Standards, and Migration Procedures. -Transfer detailed knowledge of customization/modification to City Technical and Functional Resources. System Evolution Phase Gap Resolution Planning Design Customizations and Modifications Accountable Contributing eVerge Team Prototyping Development Design -Assign Development # to Identified Gaps Members , CFW Documents, Gap Documents that require development (e .g., CFW00001). Project Team Documents This is logged in Development Tracking Tool . including -Create detailed design documents for each functional experts , Development # that include the following : and techn ical Business Reason, Development Description, developers Design Details (objects that must be customized or modified), Business Logic, Required resources for configuration and testing. -Approve Development Designs. 11 /14 /08 Page 56 Activities/Tasks eVerge CFW Audience Inputs Outputs System Integration Phase Develop Customizations and Accountable Contributing eVerge Technical Development Developed Modifications Team Design Customizations and -Create Development Projects based on Documents , Modifications, Updated Detailed Design Specifications. Development Design Documents -Insert all customized/modified objects into Standards PeopleSoft Application Designer Project that Documents corresponds to Development# (e .g., CFW00001). -Update Development Design Document with any changes to detailed design. Unit Test Customizations and Accountab le Contributing eVerge technical Development Unit Tested Modifications team , CFW Des ign Development ready fo r -Technical Developer verifies customization technical team , Documents, Approval , Complete functionality based on Design Documents. eVerge Functional Prototyping Design Documents -eVerge Functional User verifies Team, CFW Documents, customization/modification functionality Functional Team Business Process based on understanding of City Processes. Flows -City Functional Users verify that customization/modification works and meets City requirements . -Apply changes to Development Project objects based on Unit Testing. -Repeat Unit Testing until all parties are satisfied with results. -Update Development Design Document with any changes to detailed design. 11 /14/08 Page 57 Activities/Tasks eVerge CFW Audience Inputs Outputs Review/Approve Gap Resolutions Contributing Accountable eVerge technical Development Approved -System Admin/DBA Reviews team , CFW Design Customizations/Mod ifica Customization/Modification to verify technical team, Documents , Unit tions adherence to CFW Development Standards. eVerge Functional Testing Results -eVerge Technical, eVerge Functional, and Team , CFW City Functional users approve development Functional Team and sign off on Design Documents. System Preparation Phase Prepare for System / Acceptance / Parallel Accountable Contributing eVerge techn ical Develop Design Migrated Tests team , CFW Documents with Customizations/Mod ifica -Developer Requests Development Migration technical team , Approvals tions to System Testing Database by submitting eVerge Functional Migration Form with Approved Development Team, CFW Design Signoffs . Functional Team -Migration Manager (System Admin!DBA) verifies Approval and migrates development to appropriate Testing Database . -Development Tracking Tool is updated with Status and Migration Information . Conduct System/Acceptance/Parallel Tests 11 /14/08 Page 58 Activities/Tasks eVerge CFW Audience Inputs Outputs Confirm Conversions, Interfaces, Contributing Accountable Responsible Development Approved Reports, Development, Workflow and Functional Areas , Design Custom izations/Modifica Security CFW technical Documents , tions ready for Go-Live -Complete Testing of the Business staff, eVerge Prototyping Processes are conducted, including all technical and Documents , customizations that are a part of these functional team Business Process processes. members Flows -If any changes nee d to be made, the entire process is repeated (Design , Develop, Unit Test, Approve, Knowledge Transfer, Migrate , System Test). -eVerge Technical, eVerge Functional, and City Functional users approve development and sign off as System Tested/Approved on Design Documents System Implementation Phase Execute Conversion and Deployment Accountable Contributing eVerge technical Development Live System Strategy team, CFW Des ign -Developer Requests Development Migration technical team, Documents with to Production Database by submitting eVerge Functional Approvals Migration Form with Approved Development Team , CFW Design Signoffs. Functional Team -Migration Manager (System Admin!DBA) verifies Approval and migrates development to Production Database. 11 /14/08 Page 59 5.0 STAFFING Project Resource Firm Percent Time on Actual Number of Engagement Months Mike Burns 8% 15 months Executive Sponsor eVerge Martha Thompson eVerge 8% 15 months Quality Assurance John Chance eVerge 100% 15 months Project Manager Patsy Monroe Change eVerge 93%* 14 months Management/Training Lead Bob Moser eVerge 100% 15 months HCM Lead Zack Bakarich eVerge 100% 15 months Payroll Lead Kathy Mason Time & Labor/ Absence 100% 15 months Lead eVerge Laurie Long 100% 15 months Benefits Lead eVerge Steve Oberholtzer 100% 15 months Technical Lead eVerge Tracey Kiser 15% 15 months Infrastructure Lead eVerge Talent Acquisition/Candidate 40%* 6 months Gateway Lead eVerge ePerformance Lead eVerge 40%* 6 months Enterprise Learning Lead eVerge 48%* 7 months 11 /14 /08 Page 60 Project Resource Firm Percent Time on Actual Number of Engagement Months Technical Developer 1 eVerge 63%* 10 months Technical Developer 2 MWBE 23%* 4 months Technical Developer 3 MWBE 40%* 6 months Technical Developer 4 MWBE 53%* 8 months Technical Developer 5 MWBE 40%* 6 months Technical Developer 6 MWBE 37%* 6 months Trainer MWBE 53%* 8 months Note: The "Percent Time on Engagement" and "Actual Number of Months" do not include the initial planning or production support periods. The denominator for the Percent Time on Engagement is 2,520 hours (15 months x 168 hours). * Consultants will be fulltime on the CFW project during the timeframe they are assigned to the project. The following table describes the resources for the project in the Post Implementation Support phase. Project Resource Firm Percent Time on Actual Number Engagement of Months Mike Burns 8% 3 months Executive Sponsor eVerge Martha Thompson 0% 0 months Quality Assurance eVerge John Chance 100% 3 months Project Manager eVerge Patsy Monroe Change 0% 0 months Management/Training eVerge Lead 11/14/08 Page 61 Project Resource Firm Percent Time on Actual Number Engagement of Months Bob Moser 100% 3 months HCM Lead eVerge Zack Bakarich 100% 3 months Payroll Lead eVerge Kathy Mason Time & Labor/ Absence eVerge 100% 3 months Lead Laurie Long eVerge 33% 1 month Benefits Lead Steve Oberholtzer eVerge 100% 3 months Technical Lead Tracey Kiser eVerge As needed 3 months Infrastructure Lead Talent Acquisition/Candidate eVerge 0% 0 months Gateway Lead ePerformance Lead eVerge 0% O months Enterprise Learning Lead eVerge 33% 1 month Technical Developer 1 eVerge 33% 1 month Technical Developer 2 MWBE 0% 0 months Technical Developer 3 MWBE 0% 0 months Technical Developer 4 MWBE 0% 0 months Technical Developer 5 MWBE 0% 0 months Technical Developer 6 MWBE 0% 0 months Trainer MWBE 66% 2 months 11 /14 /08 Page 62 6.0 ASSUMPTIONS General 1. All project deliverables will be in US English. 2. The implementation will be performed onsite at CFW's designated locations. 3. The PrecisionFif Approach will be adopted for the CFW implementation. 4 . eVerge will provide the Services during a Monday through Thursday work week. eVerge staff will make reasonable efforts to start work by 9:00 AM Monday mornings and depart no earlier than mid-afternoon on Thursdays . The CFW will provide after-hours access to CFW facilities for eVerge personnel. Out-of-town personnel will work a 40 hour work week and all work will be complete on-site unless otherwise agreed by the eVerge and CFW Project Managers. 5. CFW will provide adequate office space, desktop computers, desks, supplies, phones , meeting space, security support , network connectivity, city intranet, internet, VPN connectivity for agreed upon remote work, and parking for all members of the eVerge project team . These items will be provided throughout the entire project. 6. Changes to the project scope will be managed using mutually agreed upon Project Change Control procedures. 7. CFW Project Issues and Risk process will be defined to identify, escalate, resolve and report issues and risks to the Executive Management. This process will be defined to expedite decision making and resolve project issues as necessary. 8 . CFW is responsible for preparing the PeopleSoft environment by the project start date. 9 . CFW is responsible for its own intranet and extranet and technical environment. 10 . Support for all development by eVerge staff is available through a long-term eVerge support agreement option. 11 . If CFW does not purchase long-term support from eVerge, support for all development by eVerge staff will be supported as defined within eVerge 's standard warranty. 12. CFW is responsible to provide technical and functional professionals that have the necessary knowledge and are reasonably empowered to respond to 11 /14 /08 Page 63 and complete the requests (project plan, issues log, etc.) of the project team to successfully meet project milestones and delivery dates. 13. The CFW resources assigned to the project will follow the direction and guidance of the project management team based on the agreed upon project scope, time line and project plan. 14. CFW is responsible for the active participation of their staff in testing the system prior to Go Live. CFW staff must be involved in all phases of testing so they can make an informed decision about Go Live readiness and to ensure that proper knowledge transfer has occurred. 15. With guidance from eVerge and Oracle/PeopleSoft, CFW will be responsible for executing their project team training plan and ensuring that CFW resources attend their classes. 16. CFW will provide a resource to serve as a Training/Change Management Coordinator to coordinate schedules, rooms, attendees, and assist with administrative tasks related to training/change management. 17.CFW will provide Subject Matter Experts (SMEs) for each end-user training course to be delivered. These SME will be responsible for addressing City policy/procedure questions that may be raised during classes. 18. eVerge will deliver classroom-training sessions to designated CFW staff based upon the jointly developed training schedule. 19. CFW will assign an average of 1 Full Time Equivalent (FTE) functional resource to each module being implemented for the duration of each module's implementation as defined in the project schedule included in the Project Charter that will be developed during the Familiarization phase of the project 20. CFW will assign at least 2 Full Time Equivalent (FTE) technical resources to participate in the design, development, testing and troubleshooting of the interfaces, reports, conversions and customizations defined in the project scope included in the Project Charter that will be developed during the Familiarization phase of the project. 21. CFW will assign part time DBA, system administration and network administration resources to support the implementation project. 22. Since no requirements were included for eDevelopment eVerge did not include any hours to implement the proposed module. 23.eVerge will provide three calendar months of onsite post implementation support. Additional support can be purchased through a separate Agreement. 11 /14/08 Page 64 24 . eVerge will implement and/or develop a limit of 4 approval levels for custom ad-hoc workflow approvals -increased number and/or complexity of approval levels may result in change to the cost of the project. 25.After review of several requirements with the City, Functional Requirement 21-07-00 the ability to charge "overlays" to a clearing account has been removed. At this time the city is not looking to interface this data directly to their financials system. 26. eVerge assumes 11 % of the services portion of the project will be allocated to the MWBE partner. Interfaces 27.CFW will provide the inbound data in a mutually agreed upon format. 28 . eVerge will provide outbound data in a mutually agreed upon format. 29 . CFW is responsible for loading outbound interfaced data into existing CFW systems. 30. CFW staff will be responsible for verifying and reconciling interfaced data. 31. With the exception of IVR related interfaces, eVerge will develop all interfaces identified in Exhibit G: Interface and Data Conversion List. eVerge will provide guidance to CFW staff regarding the development of IVR related interfaces. If changes are identified to the list of Exhibit G interfaces, CFW and eVerge will work together to determine if the changes can be incorporated into the project without any increase in overall project effort considering other changes to requirements. Conversions 32. Conversions will be developed for historical data defined in Appendix G of the RFP. 33. CFW is responsible for all data clean-up of legacy data and legacy data problems. This will be performed based on mutually agreed upon milestones when the data is needed. 34. CFW is responsible for validating all converted data. This will be performed in a manner that does not impact key milestones or project timelines. 35. Conversion of Employee Job Data (minimum for go live) will consist of a hire row and a current data row. All other Employee Job Data (historical) will be converted to custom tables. 36. Benefit Data (minimum for go live) will consist of current benefits elections . All other benefit data (historical) will be converted to custom tables. 11/14 /08 Page 65 37. Pay History (minimum for go live) will consist of current year balances that include Check, Earnings, Deduction and Tax balance records. All other Pay History will be converted to custom tables. 38 .AII other detail history will be loaded as is to custom archive tables in PeopleSoft that are accessible by all PeopleSoft reporting tools. 39 . The final conversion and cutover strategy will be confirmed during the Familiarization Phase of the project during prototyping activities. 40 . In cases in which the legacy system data does not have the necessary information available to determine required values for PeopleSoft, CFW will be responsible for providing that information. 41 . CFW is responsible, with guidance from eVerge, for development of new custom tables into which historical data from legacy systems will be converted. Development work related to this converted data will serve as a means to reinforce what was learned in Oracle University classes. Customizations 42 . The City may elect to implement any or all of the customizations identified in the response to the requirements matrix. 43. If, during the Familiarization Phase of the project the City decides to pursue additional customizations not identified in this response, the number and/or complexity may result in changes to the cost of the project. 44 .eVerge staff, with guidance from CFW, will develop all customization as defined in the cost proposal. 45. eVerge staff, with guidance from CFW, will be primarily responsible for developing all custom reports using the PeopleSoft Reporting Tools. The development of custom reports for legacy system historical data that is converted to custom tables is the responsibility of CFW, with guidance from eVerge. 11 /14/08 Page 66 7.0 PAYMENT STRUCTURE Payments to Consultants will _be made on the following schedule attached as Exhibit B during the engagement. 8.0 DELIVERABLE ACCEPTANCE PROCESS 11/14/08 The Prime Vendor shall verify the quality of each deliverable before submitting it for City review and approval. The City will review all deliverables to determine their acceptability. The City will perform an initial, cursory review of each submitted deliverable beginning on the first day of the review cycle to determine if it is suitable for in-depth review. If the City rejects the submission, it will notify the Prime Vendor in writing as soon as the determination is made. In such a case, upon the Prime Vendor's submittal of a corrected deliverable, the review period shall begin anew. The City will complete its in-depth review and provide review results in writing to the Prime Vendor within a time frame determined by the scope and complexity of the deliverable, but not to exceed fifteen (15) business days. At the conclusion of the applicable review period, the City will formally communicate to the Prime Vendor in writing all deficiencies found in a deliverable, if any. If the City does not find any deficiencies within the review period, it shall deliver written Acceptance of the applicable deliverable to the Prime Vendor. The City's acceptance of a deliverable will not be unreasonably withheld. Page 67 Phase I C: 0 .:. ca N 'i: ca ·-E ca u. C: E .2 Cl) --::s "' -~o en > w EXHIBIT B PAYMENT SCHEDULE The total cost of seNices provided by the Prime Vendor is $6 ,730,949. This is a firm , fixed-price that is inclusive of travel and expenses. The following table establishes the deliverables/m ilestones, associated payments, and amounts for retainage. Retain age Billable Estimated Items Deliverable Amount (10% of Milestone Month Of Amount) Amount Completion Install PeopleSoft Software Installed $134 ,618.98 $13,461 .90 $121 ,157 .08 December '08 Software Initial Project Completed In it ial Pla nn ing and K ickoff Planni ng and Kickoff $67 ,309.49 $6 ,730.95 $60 ,578.54 Janua ry '09 Meetings Project Charter Project Charter $100 ,964 .24 $10 ,096.42 $90 ,867 .81 January '09 Completed Review and Confirm Updated Business Requirements (part of Requ irements Matrix $100 ,964.24 $10 ,096.42 $90 ,867 .81 January '09 Completed Prototyp ing ) MS Project Plan MS Project Plan $67 ,309.49 $6 ,730 .95 $60 ,578.54 February '09 Completed 33% of Prototyp ing $67 ,309.49 $6 ,730.95 $60 ,578.54 Iterative Prototyping February '09 Sess ions Completed Configuration Configuration Plan $20 1,928.47 $20 ,1 92.85 $18 1,735 .62 March '09 Planning Completed Iterative Prototyping 66 % of Prototyp ing $67 ,309.49 $6 ,730 .95 $60 ,578 .54 March '09 Sess io ns Completed Iterative Prototyp ing Executed Prototype $201 ,928.47 $20 ,192 .85 $181 ,735.62 April '09 Acceptance Gap Resolut ion Gap Reso lution $269 ,237 .96 $26 ,923 .80 $242 ,3 14 .16 Apr il '09 Planning Designs Completed Conversion and Conversion and $20 1,928.47 $20 ,192.85 $181 ,735 .62 April '09 Interface Plann ing In t erface Designs 11/14 /08 Page 68 Workflow and Workflow and $201,928.47 $20,192.85 $181,735 .62 May '09 Security Planning Security Designs Reports Planning Report Designs $269,237 .96 $26,923 .80 $242,314 .16 May '09 Training Plan Training Designs and $134,618 .98 $13,461.90 $121,157.08 June'09 Schedule System/ Acceptance/ Testing Designs and $201,928.47 $20,192.85 $181,735.62 June'09 Parallel Testing Plan Schedule C: Develop Gap Unit Tested Gap $269,237 .96 $26,923.80 $242 ,314.16 July '09 0 Resolutions Resolutions ; ca 11,,,, Unit Tested C) Develop Conversions Q) Conversion and $269,237.96 $26,923.80 $242 ,314 .16 July '09 -and Interfaces C: Interface Processes - E Q) -Develop Workflow Unit Tested Workflow 1/) $269,237.96 $26,923.80 $242,314 .16 August '09 >, and Security and Security (/) C: Unit Tested Training 0 Develop Training Materials and $201,928.47 $20,192.85 $181,735 .62 August '09 ; ca database 11,,,, C) Q) Develop Reports Unit Tested Reports $269 ,237.96 $26,923.80 $242,314 .16 September '09 -C: - E Develop System / Q) Unit Tested Test September '09 -Acceptance / Parallel $201,928.47 $20,192.85 $181,735 .62 1/) Scripts >, Test Scripts (/) Train Testing Users Trained Users to $269 ,237.96 $26,923.80 $242 ,314.16 October '09 conduct testing Execute Initial Data Converted and Conversion and Interfaced into the $269 ,237.96 $26 ,923.80 $242,314 .16 October '09 Interface Plan for testing Test System C: System Test 0 Execute System Test Successfully $269,237.96 $26 ,923.80 $242,314 .16 November '09 ; Executed ca 11,,,, ca UAT Successfully $269 ,237 .96 $26,923 .80 $242 ,314 .16 November '09 C. Execute UAT Q) Executed 11,,,, c.. Parallel Test 1 E Execute Parallel Test Successfully $269,237 .96 $26 ,923 .80 $242 ,314.16 December '09 Q) 1 Executed -1/) >, Parallel Test 2 (/) Execute Parallel Test Successfully $269,237 .96 $26 ,923 .80 $242,314 .16 January '10 2 Executed Execute Parallel Test Parallel Test 3 Successfully $269 ,237 .96 $26 ,923.80 $242,314 .16 February '10 3 Executed Conduct Essential Trained System $269,237.96 $26,923.80 $242 ,314.16 March '10 End User Training Users 11 /14/08 Page 69 Execute Production Operation Production Conversion and $201,928.47 $20 ,192 .85 $181,735.62 Deployment Strategy System C: Conduct Remain in g Trained System $134,618 .98 $13,461.90 $121,157.08 0 End User Training Users ; ns -Post implementation C: PIS Month 1 $157,055.48 $15 ,705 .55 $141,349.93 Q) support provided E Q) C. Post implementation E PIS Month 2 support provided $157,055.48 $15 ,705.55 $141,349.93 E Q) -Post im plementation (/) PIS Month 3 $157 ,055.48 $15,705.55 $141,349 .93 ~ support provided en Sys tem Tuning and Acceptable Final System Response and $673,094 .90 Processing Times / Acceptance * Accepted System $6,730,949 $6,730,949 Note: Milestone Payment amounts do not include the cost for the 2 ,000 development hours. * See Final System Acceptance Criteria detailed on next page . 11 /14/08 Page 70 March '10 April '10 April '10 May '10 June'10 June'10 During the first ninety (90) days of production after go live, the Prime Vendor will work with the City to confirm that the system is performing as prescribed and configured. Acceptance criterion will consist of a checklist mutually agreed upon by the City and the Prime Vendor that the City will use to confirm that each function is working properly. The Acceptance Checklist contains the detailed criteria that must be completed for system acceptance to occur. These criteria may be refined at a later date based on mutual agreement between the City and the Prime Vendor. 1. End user training materials have been completed and approved, and all training classes have been delivered as identified in the approved training plan deliverable for all software in production. 2. City's historical data has been converted in accordance with the Data Conversion Plan. 3. City resources have signed-off that the Prime Vendor has provided the knowledge transfer as defined in the Knowledge Transfer plans for City project team members. 4. Deliverables as defined in this Agreement have been completed and signed off on by the City Project Manager. 5. Issues in test tracking log for which the Prime Vendor has been assigned responsibility have been resolved or assigned to City resources when appropriate. 6. Successful execution of final software user acceptance, stress, integration and parallel test plans as identified in the project testing Plan. This will entail executing all transactions/business processes and confirming that they operate as intended. 7. System Response and Availability is within mutually agreed upon standards. 8. Two months of payroll transactions have been processed without system or calculation errors that have not been adequately resolved. 9. A formal transfer of all system responsibilities from the Prime Vendor to City has taken place. 10. Mutually agreed upon project documentation has been turned over to the City Project Manager. 11/14/08 Page 71 EXHIBIT C NONDISCLOSURE AGREEMENT THIS AGREEMENT is entered into and effective as of the __ day of __ , 2008_ ("Effective Date") between CITY OF FORT WORTH ("City ") a home rule municipal corporation organized under the laws of the State of Texas located in Tarrant, Denton and Wise counties Texas, acting by and through its duly authorized Assistant City Manager, and dor, a professional services firm and acting by a d thro gh , its duly authorized representative. The Parties hereby agree as follows: For purposes of this Agreement, the term Company hereby includes all officers, directors, employees, subcontractors, parent or subsidiary companies of the Consultant. The term City hereby includes all officers, directors , employees, agents, and representatives. 1. Company and City intend to disclose to each other information, which may include confidential information, for the purpose of providing support on City products. The term "Confidential Information" will mean any information or data which is disclosed by a party to the other party under or in contemplation of the stated purpose and which (a) if in tangible form or other media that can be converted to readable form, is clearly marked as proprietary, confidential or private when disclosed; (b) if oral or visual, is identified as proprietary, confidential or private at the time of disclosure; (c) identifiable as personal health information; or (d) information that is confidential pursuant to a law, rule, regulation or court order. Confidential Information may be either the property of the disclosing party or information provided by a corporate affiliate of the disclosing party or a third party. Disclosures under this Agreement may be made from the date of this Agreement until its termination, unless extended in a writing signed by both parties. Disclosures and receipt of Confidential Information will be by authorized representative of both parties. The parties may designate others, in writing, to receive and disclose Confidential Information. 2. For all Confidential Information, the recipient will: (a) use the Confidential Information only for the stated purpose; (b) restrict disclosure of the Confidential Information solely to those employees, consultants or agents of such party with a "need to know" and not disclose it to third parties without the prior written consent of the disclosing party; (c) advise those employees, consultants or agents who gain access to Confidential Information of their obligations regarding the Confidential Information; (d) make only the number of copies of the Confidential Information necessary to disseminate the information to those employees who are entitled to have 11 /14/08 Page 72 access to it, and ensure that all confidentiality notices set forth on the Confidential Information are reproduced in full on such copies; and (e) safeguard the Confidential Information with the same degree of care to avoid unauthorized disclosure as recipient uses to protect its own confidential and private information; (f) notify disclosing party immediately upon discovery of any unauthorized use or disclosure of Confidential Information or any other breach of this Agreement by recipient, its employees, consultants or agents and will cooperate with disclosing party in every reasonable way to help disclosing party regain possession of the Confidential Information and prevent its further unauthorized disclosure or use. For purposes of this Agreement, a "need to know" means that the employee, consultant , agent, or other designated person requires the Confidential Information in order to perform his or her responsibilities in connection with the stated purpose. 3.The obligations of Paragraph 2 will not apply to any Confidential Information which: (a) is or becomes available to the public through no breach of this Agreement; (b) was previously known by the recipient without any obligation to hold it in confidence; (c) is received from a third party free to disclose such information without restriction; (d) is independently developed by the recipient without the use of Confidential Information of the disclosing party; (e) is approved for release by written authorization of the disclosing party, but only to the extent of and subject to such conditions as may be imposed in such written authorization; or (f) is required to be disclosed pursuant to Chapter 552 of the Texas Local Government Code or pursuant to Section 12 herein. 4. If the disclosing party inadvertently fails to mark as proprietary, confidential or private information for which it desires confidential treatment, it will so inform the receiving party. The receiving party thereupon will return the unmarked information to the disclosing party and the disclosing party will substitute properly marked information. In addition, if the disclosing party, at the time of disclosure, inadvertently fails to identify as proprietary, confidential or private oral or visual information for which it desires confidential treatment, it will so inform the receiving party. The receiving party's obligations under Paragraph 2 in connection with information encompassed by this paragraph will commence upon notice from the disclosing party of the failure to properly mark or identify the Confidential Information. 11 /14/08 Page 73 5. Each party acknowledges its obligation to control access to and/or exportation of technical data under the applicable export laws and regulations of the United States. 6. Confidential Information, including permitted copies, will be deemed the property of the disclosing party. The receiving party, will, within ten (10) days of a written request by the disclosing party, return all Confidential Information, including all copies, to the disclosing party or, if so directed by the disclosing party, destroy all such Confidential Information. The receiving party will also, within ten (10) days of a written request by the disclosing party, certify in writing that it has satisfied its obligations under this Paragraph 6. 7. Both parties agree that an impending or existing violation of any provision of this Agreement would cause the disclosing party irreparable injury for which it would have no adequate remedy at law , and that the disclosing party will be entitled to seek immediate injunctive relief prohibiting such violation, in addition to any other rights and remedies available to it. 8. No patent, copyright, trademark or other proprietary right is licensed, granted or otherwise transferred by this Agreement or any disclosure hereunder, except for the right to use such information in accordance with this Agreement. No warranties of any kind are given for the Confidential Information disclosed under this Agreement. 9. The term of this Agreement shall commence on the Effective Date and shall continue until expiration or termination of the Profess ional Services Agreement to which this Non-Disclosure Agreement is attached. This Agreement may not be assigned by either party without the prior written consent of the other party. Any assignment in violation of this Paragraph will be void. This Agreement will be binding upon the parties and their respective successors and assigns. 10. The provisions of this Agreement shall not prohibit a disclosure required by law or any court of competent jurisdiction or any investigation or ruling of a governmental or regulatory body which is lawfully entitled to require any such disclosure; provided that prior to such disclosure the receiving party shall promptly notify the disclosing party of such requirement so that the disclosing party may contest such disclosure and otherwise protect its interests in the timing and content of such disclosure. The receiving party will exercise reasonable efforts to help disclosing party obtain a protective order or other reliable assurance that confidential treatment will be accorded to the Confidential Information. If a protective order or other remedy is not obtained, the receiving party will furnish only that portion of the Confidential Information that the receiving party is legally required to disclose. 11 . If any provision of this Agreement will be held invalid or unenforceable, such provision will be deemed deleted from this Agreement and replaced by a valid and enforceable provision which so far as possible achieves the parties' intent in agreeing to the original provision . The remaining provisions of this Agreement will continue in full force and effect. 11/14/08 Page 74 12 . If either party employs attorneys to enforce any rights ans,ng out of this Agreement, each party shall be responsible for the payment of its owns expenses and fees for such related services . 13. Each party warrants that it has the authority to enter into this Agreement and to lawfully make the disclosures contemplated hereunder. 14 . This Agreement represents the entire understanding between the parties with respect to the subject matter hereof and supersedes all prior communications , agreements and understandings . The provisions of this Agreement may not be modified , amended or waived , except by a written instrument duly executed by authorized representatives of both parties. 15. This Agreement may be executed in one or more counterparts , each of which will be deemed to be an original and all of which , when taken together, will be deemed to constitute one and the same agreement. Delivery of an executed counterpart of this Agreement by facsimile or any other reliable means shall be effective for all purposes as delivery of a manually executed original counterpart . Either party may mainta in a copy of this Agreement in electronic form . The parties further agree that a copy produced from the delivered counterpart or electronic form by any reliable means (for example , photocopy , facsimile or printed image) shall in all respects be considered an original. 16. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas . CITY OF FORT WORTH: B~~:-~K-a~r~ Assistant C ity Manager/CFO Date : ___,I J'-'-!....;;._d--__,_/_l -=o _____..._2 __ i min ~ By : ~ MartyH~ City Secretary APPROVED AS TO FORM AND LEGALITY: 81 _ 1/\Af n _ ~~er Assistant City Attorney CONSUL TANT: By 0rR--~ y Jbi-t ~ °64=.A~ e.'><,€ cvT",vL .,., '-E" on.e !.1 o e,...J-r Date : __ , ,+f-'-'2. __ o __ J _o _.;i'------- ATTEST : By : ~OJAJo.. 6oearnon Ac Gou f\t~ rr+- OFFIC AL ECORD CITY EC E iA.RY FT.WO TH,TX 11/14/08 Page 75 EXHIBIT D LIMITED ACCESS AGREEMENT This LIMITED ACCESS AGREEMENT ("Agreement") is made and entered into by and between the CITY OF FORT WORTH ("City"), a home rule municipal corporation organized under the laws of the State of Texas , located in Tarrant , Denton and Wise counties, Texas, acting by an through ·ts duly authorized Assistant City Manager, and : , P me V ndor, a professional services firm and acting by and t , its duly authorized representative. The following statements are true and correct and form the bas is of this Agreement: A. The City owns and operates a file server computer system and network ( collectively the "Network"). B. Contractor wishes to access the City 's mainframe and network in order to gain access to legacy financial and administrative information systems to be evaluated. The City is willing to grant Contractor access to the Network, subject to the terms and conditions set forth in this Agreement , and in the City's standard outside connections policy , ("Extranet Standard ") attached as Exhibit E-1 and hereby incorporated by reference and made a part of this Agreement for all purposes herein. NOW, THEREFORE, the City and Consultant hereby agree as follows: 1. GRANT OF LIMITED ACCESS. Consultant is hereby granted a limited right to access the City's Network for the sole purpose of analyzing legacy financial and administrative information systems. Consultant shall provide expert guidance, oversight , recommendations and planning assistance to the City in the management and execution of an integrated enterprise solutions ERP System. Because Consultant can enter the City's Network only through the City's computer security systems, the City will provide Consultant with a password and access number or numbers . 2. NETWORK RESTRICTIONS. 2.1. Consultant may not share the password or access number or numbers provided by the City except with Consultant's officers , agents , servants or employees as may reasonably be required . 2.2. Consultant may not access the Network for any purpose other than analyz ing Consultant 's own project related data. 11 /14/08 Page 76 2.3. Consultant acknowledges, agrees and hereby gives its authorization that the City may monitor Consultant's use of the City's Network in order to ensure Consultant's compliance with this Agreement. 2.4. A breach by Consultant, its officers, agents, servants or employees, of this Agreement and any other written instructions or guidelines that the City provides to Consultant pursuant to this Agreement shall be grounds for the City immediately to deny Consultant access to the Network and Consultant 's Data in addition to any other remedies that the City may have under this Agreement or at law. 2.5. The City may terminate this Access Agreement at any time and for any reason. 3. LIABILITY AND INDEMNIFICATION. Consultant shall be liable and responsible for any and all damages that the city may incur directly on account of any breach of this agreement by contractor, its officers, agents, servants or employees . The City, its officers, agents, servants and employees, shall not be liable for any damages that Consultant may incur as a result of the City's restrictions to or denial of access to Consultant's data on account of any breach of this agreement by Consultant, its officers, agents, servants or employees, or for any reasonable security measures taken by the City. In addition, Consultant shall be liable and responsible for any and all property loss, property damage and/or personal injury, including death, and all claims, demands and judgments therefrom, to the extent caused by the negligent act(s) or omission(s) or intentional misconduct of Consultant, its officers, agents, servants and/or employees. Consultant, at its own cost or expense, hereby agrees to indemnify, defend and hold harmless the City, its officers, agents, servants and/or employees from and against any claim, lawsuit, demand or other action to the extent that the same arises from the negligent act(s) or omission(s) or intentional misconduct of Consultant, its officers, agents, servants or employees. 4. AGREEMENT CUMULATIVE. This Agreement is cumulative of and in addition to any written contracts, agreements, understandings or acknowledgments with the City signed by Contractor. 5. CONFIDENTIAL INFORMATION. Consultant, for itself and its officers, agents and employees, agrees that it shall treat all information provided to it by the City as confidential and shall not disclose any such information to a third party without the prior written approval of the City. Consultant further agrees that it shall store and maintain City Information in a secure manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City Information in any way . Consultant shall notify the City immediately if the 11/14/08 Page 77 security or integrity of any City information has been compromised or is believed to have been compromised. 6. RIGHT TO AUDIT. Consultant agrees that the City shall, during the initial term, and until the expiration of three (3) years after termination or expiration of this contract, have access to and the right to examine at reasonable times any directly pertinent books, data, documents, papers and records, both hard copy and electronic, of the Consultant involving transactions relating to this Contract. Consultant agrees that the City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The City shall give Consultant reasonable advance notice of intended audits. Consultant further agrees to include in all its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City shall, during the initial term, and until expiration of three (3) years after termination or expiration of the subcontract, have access to and the right to examine at reasonable times any directly pertinent books, data, documents, papers and records, both hard copy and electronic, of such subcontractor involving transactions related to the subcontract, and further that City shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this paragraph. City shall give subcontractor reasonable notice of intended audits. The City will be responsible for its own costs related to the audit unless the results of such audit identifies misconduct or wrongdoing on the part of the Prime Vendor whereby the Prime Vendor would cover the reasonable costs of the City. 7. ENTIRE AGREEMENT. The terms of this Agreement shall not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by an authorized representative of both the City and Consultant. This Agreement and any other documents incorporated herein by reference constitute the entire understanding and agreement between the City and Consultant as to the matters contained herein regarding Consultant's access to and use of the City's Network. Any prior or contemporaneous oral or written agreement is hereby declared null and void to the extent in conflict with any provisions of this Agreement. The signature below of an authorized representative acknowledges that the Consultant has read this Agreement and agrees to be bound by terms and conditions set forth herein. 11/14/08 Page 78 IN WITNESS WHEREON the parties hereto have executed th is Agreement on this s9-J:\tb day of OJ . , 2008 . CITY OF FORT WORTH: CONSULTANT: By~~~By a~ ~ - Assistant C i~ Manager/CFO £',c~ c.vn...r~ v • ~ ~s. 06...J' Date : / / /";).!/O r-Date : ,. , -z.o fo'i) Arn ~ Mart~ By : . City Secretary APPROVED AS TO FORM AND LEGALITY : By ~ Maleshi B. Farmer Assistant C ity Attorney ATTEST: By:c ~ ~ A-cc.ou. nta n-r OFFICIAL RE CORD CITY S ... CRE 'ARY FT. WORTH, TX 11/14/08 Page 79 EXHIBIT E MILESTONE ACCEPTANCE FORM MILESTONE/DELIVERABLE Describe the product, good or service delivered for the project. Be sure to list all products and services, including specifics like documentation, training and dates of completion FUTURE WORK There may be areas where there is future work to be completed or items that need to be addressed, but do not keep the milestone from being complete. Also, future work areas that this milestone/deliverable contributes to should also be listed. ACKNOWLEDGMENT OF COMPLETION The purpose of this document is to acknowledge the completion of the milestone. As of this date: • All tasks have been del ivered and are complete • All appropriate documentation has been received • Signatures authorize payment to the vendor for the milestone completion . I have reviewed the information contained in this Project Milestone Acceptance . Karen Montgomery -Assistant City Manager, CFO Executive Project Sponsor Pete Anderson -IT Solutions Director, CIO IT Solutions Project Sponsor Rich White -IT Project Consultant Project Manager John Chance -eVerge Project Manager 11 /14/08 Page 80 Date Date Date Date EXHIBIT F MWBE FORM PAGE 01 10/29 /2008 12 :3 1 4694295907 R2 TE CHNOL0G IE5 11/14/08 DOE __ PROJECT __ BID NUMBER __ (Please check one) MlnorltyJWomen Buslneu Enterprise Office LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR/SUBCONSULTANT [NOTE: Pursuant to Iha City ol Fort WOT!h M/WBE CnJinenm, MIWBE flmlS p.rtlapetlng ii !he program must have cummt cer11flca lion SIIIIJS with fie Cly of Fort WOt1ll prio( to award of a conln!Ct wh81111hey are counted low.ds subcontracting P11r1icipaion. ~ the City of Fort Wor1h deletmines lhat a firm Is not an ellglble MIWBE Inn for City Of Fort Worth B1Jbconlrada, t/181 ffml should immeclatiely submit a complellld cer1fflcallon appllcalion to the Nolt! Central Texas Regional CeriGcatioi1 Ag!l'cf (NCTRCA), 624 Six Fl8gl Oriv1t, Suit& 216, Allington, TX 76011 .] 1. Name ot Proiact EIW Prolact HR/Payroll lmpl,mentation Services and Software 2. Neme of off1tror/prime conlractor~e""Ver""""g.._e_,,G,.,rc..,u,..p""o"'"f T.e .. x""as"'1""L,.,ld,.,.. -------------- 3. The undngned Is prepared to perfam the following deeaibed wOlll and/or su pply the ma1ena1 tlSIBd In connection with the above p-oject (lft11ele applicable specify 'supply" or "lllatalr or both): PeopleSoft techn ical resources and tralners to supplement the pro ject team. to be calculated at 11% of the final agreed upon seryjces contract amount. which js currently estimated --------------------'at the price of$ 18D ,9'14 (NallloofWMll!Flnn) > lr>/1_,/1.ooe (<l~MAA ·r,r,.JE.z_ ulhorialdAgontolll/WBE!lrm)l'yp••rPnntNll'N 469, "f=2..9,S-y'Do (PholMI Nurab•~ (Fu llumllcr) AFFIDAVIT OF PRIME CONTRACTOR I HEREBY DECLARE AN) AFFIRM that I, --~Jo!:'l'hnl,-l!!llg~Q~~~~!:lVi~l;!PIBsidl!ni,i:!,lil·llli~~la---an tho duty authorized nipresenlative al Ctdeooe(~~J..) ia.,eYCll!Al&>Grouo..,..,.,ol,,_T:ceOA .... I ... w .... --;.-:,,-of,.cPrilllo"''=cC-.:-".'.".".""K71Dt ________ and (ha! I ha\18 ptll50nfllty revlewud the material and fads !el fcx1h in lhi& Letler of 11111101 to Peffcrm. To 1116 1>861 d my kticwfedge, lnfctmation an d bell<!f, the facts in t/115 fCll!n are tJUo. and no material fac1S have been omi!Wd. PUIIU8nt to the CKy of Fort Worth M/WBE Ordinance, any p9lliOll {entity) who makes a false or fraudule nt slalemel\l in connection with particl()lll!on of a M/WBE In any Cl!y ot For t Worth contract may be referll!d for debarment procedures under the City of Fart WD!1h MIWBE ordinance. J do sotemniy _, or affirm 11181 the signatures conlllined herein aid the information pt0v.ded 'try tile Prine Con~klr ..-e true and correct. and lhat I a:i aulhoriZed on behalf of 1he Prfme Contrecior to make the affidavit. eVerge Group of Texas, Ltd. ___ _ {Nllme ol Prare ~-PmtorTypa) ::a~---------- (PhoOI Nllffl~W) 9726081893 9726081803 (f'gNurnbor) 05/19/03 Page 81 EXHIBIT G INTERFACE AND DATA COVERSION LIST Interface Documentation • Outbound Labor Distribution Interface to General Ledger for earnings and deductions per person, employee number, name, fund, account center and pay • Outbound HR Administration Interface to Budget System (BRASS) • Outbound Labor Distribution Interface to Capital Projects System (Unifier) • Inbound Test Results Interface from OPAC -Clerical Testing System • Inbound Test Results Interface from Critical 911 Testing System • Outbound HR Temporary Services Expense Interface to MARS Financial System • Outbound Training Calendar Events to Outlook • Outbound Eligibility Information to Benefit Vendors • Outbound Payroll Information (coverage and deduction amounts) to 3rd Party Administrators and Carriers • Inbound Testing Results Information from Computer Adaptive Testing (CAT) • Outbound Notifications of returned/refunded payroll checks to 3rd Party Deferred Compensation Providers • Outbound New Hire Criminal History File to Texas Department of Public Safety • Outbound Employee Data to Fleet Management System • Outbound Employee Data to ITSM Work Order System • Outbound Check or Direct Deposit Information to MARS Financial System • Inbound and Outbound Employee Data to Department Specific HR and Time Collection Systems • Employee Data and Retiree Benefit Premium Information to Retirement System • Outbound Benefits Information to Worker's Compensation Administrator • Outbound Positive Pay File to City's Bank • Outbound Employee Pay and Automatic Deduction to Fort Worth Credit Union • Outbound Employee Terminations to City's health insurance administrator • Outbound Employee Data (related to child and spousal support) to Texas Attorney General's Office • Outbound Employee Data to Choice Point to select employees at random for testing • Inbound and outbound to Texas Department of Public Safety for Drivers License and Violation Data 11 /14/08 Page 82 • Outbound Employee Data to TALX for employment verification • Outbound Pay Data to Taxsaver • Inbound constant refresh of the Chart of Accounts from MARS to the payroll system • Outbound employee data for IVR system for leave balances • Inbound data on test scores from scantron units or scantron software Conversion Documentation No. Source File Description File Type Records Conversion Period Employee information Registrar All active employees Training including name , employee System TBD 1997 thru conversion History ID , training type , date, Proprietary date course info , transcripts. Dbase Emp loyee information All active employee Pay History including name , address , VSAM File 221 ,000 records one year prior and earnings and thru conversion date deduction information . 26 records per employee. Position VSAM File 8,500 All active pos itions at Data Position and position conversion date occupant data . Employee information Employee including name , address, All active employee Data SS#, DOB, Employee ID, VSAM File 8 ,500 records one year prior Gender, Race, Marital thru conversion date Status Applicant Delimited All applicant data 3 years Data All individuals who applied file 135,000 prior thru convers ion for positions with the CFW . date 11 /14 /08 Page 83 EXHIBIT H INSURANCE CERTIFICATE Client#: 423n EVERGR01 -CERTIFICATE OF LIABILITY INSURANCE I DATf (1IMIDOIYV'N) 1Q/08/08 -CER TltlS CERTIFICATE IS ISSUED AS A MATTER Of INFORMATION Select Business Accta. Dallas ONLY AND CONFERS NO RIGKTS UPON THE ~RTIFICATE Hilb Rogal & Hobbs of Dallas, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 5520 LBJ Freeway, Sixth Floor Dallas, TX 75240 INSURERS AFFORDING COVERAGE NAIC # """""" INSURER" Hartford Uoyd Insurance Company 38253 ift I •Verge Group, Inc. 1NSuRe:R s: fwjn City Fire Insurance Company 29459 ~ :r 4965 PRESTON PARK BLVD. STE 700 '"""RER"' Philadelphia Insurance Co. 23850 ,... fl; PLANO, TX 75093 INSURER°' Hartford Underwriters lnsuranc:e Comp 30104 A .. lJI INSURE RE: COVERAGES THE POLICIES OF INSURANC E LISTEOB ELOW HAVE E3EEN ISSUED TO TliE INSURED NN..&EO ABOVE FOR THE POLICY PERIOD INOiCATEO. NOTWITHSTANDING NlV REQUIR EMENT. TERM OR CONDITION OF AN'( CONTRACT OR Ont ER DOCUMENT WIT H RESPECT TO WHI CH THIS CERTJFI CA TE l.1 AY BE ISSU ED OR MAY PERTAI N, TH E INSURANCE AFFORDED BY THE POLI CI ES 0 1;;SCRIBED HERE IN 18 SU BJ ECT TO ALL THE TER"1S, EXCLU SIONS ANO CONDITIONS Of SUCH POLJClES. AGGREGATE LIMITS SHOWN MAY HAVE BE EN REDUCED BY PAID CLAI MS. "iii' = TYPE OF IMIURAl(CE POUCY .,,UMBER Pou ... , ,,.. ".{~~.~ UMm A ..!!,HliRAL LIABILITY ~BARK2048 06/19/08 06/1911)9 EACH OCCURRENCE S1 000000 ,/ .!.. COMMERCIAL GENERAL UAS!LITY ~.+,1~1'9~~~EO 5,iMMO -tJ CLAIMS MADE W OCCUR MED EXP (,.,y OM pnon) S10 000 PERSONAL I NJV INJURY ,1 mnooo ./ GEfri/ERAL. AGGREGATE ,, IVll1000 GEN'L.AGGREGA.TE UMIT N'PUESPER: PROOUCT3 • COMP OP AGG ""'l POLICY n ~ n LOC '2.000 000 ./ D ~O&ILE LJAfNUTY 48UECL07871 08/06/08 08/06/09 CO MBIN ED SINGlE UM'T ~ N<Y AUTO (Elaccatnt) S1,D00,000 ,/ -AU. OWNED AUTOS BOOIL Y INJURY s SCHEDl.llED AUTOS (Pwt*SM) -~ HIRED AUTOS BOOILYINJIJRY s ~ NON-OWNED AUTOS (Pw.ccidonll -PROPERTY DAMAGE (Par i,ecldan,J • CiARACiE LIABILITY AUTO ONl. Y • EA A.CCI DENT ' ~N('(NJIO OTHER THAN EANX $ AUTOONlY: NiG s A DC9SIUIURl!LU. UA8tUTY 46SBARK2048 06/19/08 06/19/09 EACH OCCURRalCc 53.000 000 ./ ~ OCCUR D CLA l'-CS MADE AGGREGATE 53000000 • ~0£0UCTl&E $ FtETEHTlON s 10000 s B WClftK£M CQMPtNSATION AND 46WECNW396 06/19/08 06119/09 X 1..1!!£.!i!~~, /OJ~ u.LOWRS' LIA81UTY E.l. EACH ACClOE"'f s1000000 r/ NCY PROPNETOiWARTNENEXECUTIVE Or-'""F ICERIMlililBER iXQ..UDED? E.L. DISEASE -EA EMPLOYEE ·$1 000.000 g~:-r:~~b610,¥ E.L. D!SEASE • POLICY LIWIT ,1000000 C OTHER TECH E&O $2,000,000 per claim Profnslonal PHS0256262 06/19/08 06119/09 $2,000,000 aggl'9gate v Liabllltv $35,000 oer claim dad. DEICRWl"ION 0, ~EII.ATIONS / LOCATION& I VEH&CI..E$ I EXCLUSIONS ADOED BY ENOORS!M!HT / SPECW. PROVISIONS blanket additional insuied Is Incl uded as per written con1ract :Hf t:;; ~ r. ~ CERTIFICATE NOLDER CANCEJ.LATION u .1., SHOULD AMY OF llE AB0V£ DE5CIU8ED POUCl£S BE CANClL..l..ED 8 8'0RE.1ltE fXPIRATION City ol Fort Worth DATE TKEREOF, THE IISUING INSUREJt 'MU..fNDEA.VOIITO IIA.IL ...3Q_ OAY'S'MUTTfH City of Ft Worth Purchasing Dept NOTICE: TO THE C&.RTIACA.TE°HOU>ER NAMED TO THE LEFT, BUT FAJI..U RE TO DO SO IHMJ. 1000 Throckmorton Street IMPOSE NO OBUGATION OR LIAISlUTYOF ANY KIND UPON THE INSUR!R, tT&AGeNTI OR Fort Worth, TIC 76102 REPRBIENTATIYE& ,.,.ft. Ms GI=~• R ;ntft-pz·;c;~ ACORD 25 (2001/111) 1 ol 2 115250711 IM245na DOC (j ACORD CORPORATION 1981 11 /14/08 Page 84 EXHIBIT I FUNCTIONAL AND TECHNICAL REQUIREMENTS AND REPONSES 11/14/08 Page 85 ERP Project Appendix D -Functional Requirements Matrix Appendix D -Functional Requirements Matrix General Instructions No changes should be made to the structure or contents of the Requirements Matrices Excel files . Responders are welcome to make additional copies of this appendix for working purposes, but the official response must be returned in the original format. The completed requirements matrices should be included in hard-copy format in Tab 3 of the Responder's proposal document. The completed requirements matrices must also be included in Excel format on the Technical Proposal CD. Responses to the requirements matrices should be offered in light of the complete solution being offered by the responder {i.e ., the primary software product, plus any third-party products offered as an integrated solution). The purpose of each column in the matrices is defined as follows: Reference Number -The Reference number has been assigned by the City to identify the spe c ific requirement or sub- requirement throughout this RFP and the Responder's proposal . Requirement Text -Statement of the functional or technical need to be met by the proposed software so lution. Degree of Fit Response -Proposers must indicate whether their proposed offering meets the listed require ment by providing a response to each requirement or sub-requirement requirement using the legend that follows. Areas that are grayed represent information provided to structure or add context to the requirements and a response code should not be entered. Any requirements that are left b lank , or requirements for which responses other than the responses listed below are given, will be evaluated as an "N". Module -This column indicates the software product, or module therein, that is necessary to achieve the indicated degree of fit response. For products that are offered in modular form , the specific module should be listed . If the indicated fit is ach ieved through a third-party component or tool , that component or tool should be listed . For e xample , if the primary software product and a third-party reporting tool are required to accomplish the indicated degree of fit response , both products should be listed. Hours to Modify -Any degree of fi t response indicating the need for mod ificatio n or deve lopment of custom functionality must be accompanied in th is column by an esti mate of the number of hour necessary to m eet the state d requirement. Comments -The comments column should be used at the responder's d iscretion to offer additional information or a s sumptions regarding the indicated respo nse . Comments should be added for purposes of clarification , not to lim it or contradict the nature of response. Functional Requirements The functional requirements represent the City's detailed assessment of functionality needed and desired for the ERP-HR/Payroll system . Instructions Page 1 of 403 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix Degree of Fit Response Code Degree of Fit Response Oefimt1on SF -Standard Functionality The software provides the requested functionality without screen , code , or design changes . The product can satisfy the specification "out-of-the-box" without any modification to the standard baseline software offering . Only use "SF" if the baseline software as delivered in the current release fully meets the requ irement "as is" or through software configuration . NR -Provided in The next release of the software will provide the requested functionali ty without screen , code, or design changes. Only use Next Release "NR ' if the very next re lease of the baseline software will fully meet the requirement. Ml-Minor Modification MA-Major Modification to Source Code Requ ired RQ -Provided through Reporting or Query Tool CO-Custom Development TP -Third Party Software Required Only formal releases that have been published and are accessible on the Internet shall be considered when addressing th is requirement. A brief identifier/description of the referenced release should be included in the "Comments' section . Minor modifications must be made to the standard software offering utilizing the delivered "Development Toolset' to satisfy the specified requirement. Examples of minor modificati ons include changing a field length and creating a new view. In no case , however, can a mod ification exceeding 80 hours estimated work effort be considered minor, regardless of the development method . A brief explanation is required to support any proposed minor modification ; ex planations should be provided in the "Comments' section of the matrix. Estimated costs and work effort associated w ith each minor modification will be addressed in the separate cost proposal. Modifications meeting either of the conditions listed below must be made to the standard software offering to satisfy the specified requirement: * Estimated work effort for design , coding, and unit testing exceeds 80 hours ; or * Change to underlying source code. A brief explanation is required to support any proposed major modification ; explanations should be provided in the "Comments' section of the matrix. Estimated costs and work effort associated with each major modification will be addressed in the separate cost proposal. The software supports the data elements necessary for the report/query, but a custom report/query would need to be developed to meet the requirement. If a brief explanation is requ ired to support any proposed report/query ; explanations should be provided in the 'Comments· section of the matrix. Estimated costs and work effort associated with each custom report/query will be addressed in the separate cost proposal. The desired feature or functionality is not available as part of the standard (baseline) software functionality but can be custom built to satisfy the specified system requirement. Only use ·co· if the functional ity can be custom developed as a "bolt-on' to the software without requiring changes to the underlying software source code . A brief explanation is required to support any proposed custom development; explanations should be provided in the "Comments' section of the matrix. Estimated costs and work effort associated with each custom development effort will be addressed in the separate cost proposal. The desired feature or functionality is not available as part of the standard (baseline) software functionality but is a standard feature of third-party software proposed to satisfy the specified system requirement. The third-party software, which is fully integrated with the system, provides the requested functionality without screen, code , or design changes. The proposed third- party product can satisfy the specification "out-of-the-box" without any modification to the standard baseline software offering . Only use "TP ' if the third party software fully meets the requirement. NA -Cannot Meet The desired feature or functionality is not available as part of the standard (baseline) software functionality, in the next software Requirement release , through modification/enhancement, reporting tools , or third party software. The requirement would most likely need to be met by a process workaround or by interfacing to an existing legacy application . Instructions Page 2 of 403 November 15 , 2007 Reqt Num Category 00-01 -00 oo -HR Admin Gen.Rqmts 00-02-00 oo -HR Admin Gen .Ramis 00 -03-00 oo -HR Admin Gen .Ramis 00-04-00 00 -HR Admin Gen .Ramis 00-05-00 00 -HR Admin Gen .Ramts 00-06-00 oo -HR Admin Gen .Rqmts HR Ad min . Requirements Appendix D -Functional Requirements Matrix Requirement Text The Personnel component will maintain and make available extensive information perta inin g to each employee, including employee demoaraphics and chronoloa ica l historv of emplovment. System provides the ability to link the unique Employee ID to employee SSN and employee email address for all volunteers , contractors , retirees , civil service and non-civil service emplovees . System provides the ability to generate a unique and Regular employee ID of 3 alpha and 6 numeric characters . This number will serve as the user loaon ID for the svstem . System provides the ability to use employee ID across non-ERP systems that requ ire employee data (e .g ., time capture , financials , retirement svstems , deferred comp svstemsl . System provides for the tracki ng of employee-related information , including employee demographics and chronological historv of employment. System provides the ab ility to store and retrieve employee data in numerous ind ivid ual and aggregated Degree of Flt Response SF -Standard Functionalitv SF -Standard Functionalitv SF -Standard Functionality SF -Standard Functionality SF -Standard Functiona litv employee group formats for such purposes as diversity initiatives, employee suggestion program , FMLA , Ml - Minor FLSA and EE0-4 reportina , arievances , and disciplinary action s . Mod ifi cation Page 3 of 403 Module Hours to Modify Comments Human Resources Human Resources Human Resources / People Tools Human Resources Human Resources Human Resources , Reporting Tools , People Tools 6 The employee ID can be in any format the City requires. If the City desires auto- numbering, the application development tools can be used to create the employee ID per the City's algorithm requirements. The employee ID in Human Resources can be used in other systems and be formatted per non - ERP system specifications. All listed data can be stored except the employee suggestion program , which can be developed using the delivered application development tools . The reporting tools provide the ability to retrieve data by oroups. November 15 , 2007 ERP Project Appendix D • Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-07-00 PeopleSoft comes with a standard audit trail facility. The City can specify the fields they wish to be audited using one of the delivered Human People Tools , SF -Standard Resources , Application 00 -HR Admin Gen .Ramis System provides extensive audit trail capability which can be activated bv authorized users . Functionality People Tools Desianer . 00-08-00 System provides for the maintenance and control of an employee 's data for each employing department SF -Standard Human 00 -HR Admin Gen .Ramis to review/edit their employees' personnel data by individual , oraanizational unit, and function. Functionality Resources 00-09-00 System provides for the entry and approval routing of future-dated personnel transactions, including an SF -Standard Human 00. HR Admin Gen .Ramis ability to apply future-dated transactions based on their effective date . Functiona lity Resources 00-10-00 A reasonable date edit can be added to any date field . A warning is given if the date is not within 30 days of the current date . Additional date edits can be added Human using the delivered Ml-Minor Resources/ application oo -HR Admin Gen .Rqmts System provides the ability to control how far in advance transactions may be entered . Modification People Tools 5 development tools . 00-11-00 SF -Standard Human 00 -HR Admin Gen .Rqmts System provides the ability to cancel future-dated transactions . Functionality Resources 00-12-00 System provides an ability to configure and apply data entry defaults in compliance with rulings, State SF -Standard Human 00 -HR Admin Gen .Rqmts law, Federal requirements, State Administrative Code, and City Policies & Procedures . Functionality Resources 00-13-00 System will maintain and support all the basic employee data through the life of the employee's employment with the City as well as after separation (i .e., beginning with the individual 's application for Talent Acquisition employment consideration through the hiring process, through all promotions , -transfers , job changes SF -Standard Manager I Human 00 -HR Ad min Gen .Rqmts and other personnel change events through separation and beyond from the City) Functionality . Resources 00-14-00 System provides for tracking of non-employee groups including contract workers, volunteer workers , SF -Standard Human oo -HR Admin Gen .Rqmts work study, interns, community service jobs , retirees and other non-employees . Functionality Resources HR Admin . Requirements Page 4 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix 1!"~£,·,l:l,'.;iJii'>J,M"lt'f"'.4:;li,~,i\l'fa;l!;-;0stfJ'hi~i~~1,,,;l?{;,~Fluman ,Res'oui'ce'l'.&;dmlnl.stratlon~Reciulrements i?~~li;i~,;,;1;:,t:t,i:'/.:\~Wl$~;w1:•'~;·'.'<'.')'t.{fr.,?,"'V.~1 ~~i:~-..-1'~·~,~~jj lf~i"~,,~-1,1~<:<l, ~~tj~;~~t1}'.fli11;&~ l~n?:i~P~~t~, ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-15-00 PeopleSoft provides arch iving capability delivered with the underlying toolset (People Tools) called Data Archive Manager. This tool can be used to archive employee data (or any data) to arch ive tables or flat files . With this tool , the City can archive or purge data based on the System provides the capability to automatically track and maintain records and information in Human State of Texas or accordance with approved retention schedules legislated by the state of Texas or other retention SF -Standard Resources , other retention 00 -HR Admin Gen.Rqmts requirements . Functionality People Tools requirements . 00-16-00 The delivered reporting tools will provide the City with the ability to produce the System provides the capability to produce authentic information to accommodate workflow , and SF -Standard requ ired 00 -HR Admin Gen.Rqmts response to court orders and open records/pub lic information requests . Functionality Reporting Tool s information . 00 -17-00 System provides for regular removal of electronic records and information from the system in Human accordance with retention requirements and in accordance with City procedures for records and SF -Standard Resources , See comments in # oo -HR Admin Gen .Rqmts information disposition . Functionality People Tools 00-15-00 above. 00-18-00 System provides for tracking of personnel status changes for all civil service and non-c ivi l service SF -Standard Human 00 -HR Admin Gen .Rqmts employees, non-employee groups. Functional ity Resources 00-19-00 Del ivered security is designed to secure records and data pages (screens). The delivered application development tools can be used to add System provides security such that confidential data (e .g ., fields) as well as specified employees (e .g ., Ml-Minor security at the field oo -HR Admin Gen .Rqmts records) can be sec ured to authorized users onlv . Modification People Tools 8 level. 00 -20-00 System prov ides the ability to designate any user-defined group of employees as "confidentia l" and SF -Standard oo -HR Admin Gen .Ramis restrict access accord inalv with proper securitv. Functional itv People Tools HR Admin . Requirements Page 5 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~~:.:l-~!~~~~~-'l'<, \ -' "' , tiinl'iil8lis · itratloil,I R«aO(t•me -:X.1-~71~;.~··~'t.Jo " .t~~ <'£,,.~ ... •. ,..,, ~,,. ,.;~ ""-'·.:.! .,, ,, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-21-00 A "waive data protection" flag can be used to ind icate that these fields System provides ab ility to designate employee address and conta ct informati on at the fi eld level as SF -Standa rd Human are available for 00 -HR Admin Gen .Rqmts avai lable for release (e .g ., ho me pho ne , address , SSN , and DOB). Functionality Resources release. 00-22-00 eProfile Manag er Desktop, System provides user-defined multi-step approval/workflow for review, modification and approval of all SF -Standard eCompensation 00 -HR Admin Gen.Rqmts personnel transactions which can be tai lored to business rules as defined by the organiza tio nal un it. Functionality Manager Desktop 00 -23-00 An employee directory is delivered with the HRMS Portal Pack that is available on the Portal. This directory can be modified to City specifications System provides for the creation of a city/department and employee directory contain ing business People Tools , using the delivered address, business phone , function , location , supervisor, backup personne l, job title , class ification , and e-Ml -Minor HRMS Porta l appl ication 00 -HR Admin Gen .Rqmts mail viewable through the use of an industry-standard web browser. Mod ification Pack 5 development tools . 00-24-00 SF -Standard Human 00 -HR Admin Gen .Rqmts System provides the ability to assign c ity issued property to an employee . Functiona lity Resources 00-2 5-00 System provides the ability to track the return of City issued item such as id/security badge , purchase SF -Standard Human oo -HR Admin Gen.Rqmts card , and other city equipment. Functional ity Resources 00 -26-00 All requ ired data is captured in HCM . The turnover rate RQ -Prov ided Human can be created System provides the abil ity to track employee turnover rate by transaction code (e .g., transfer reason through Reporting Resources, with the delivered 00 -HR Admin Gen .Rqmts code , termination reason code) or other user-defined criteria includ ing but not limited to: or Query Tool Reporting Tools reporting tools . 00-26 -01 RQ- Provided Human through Resources, Reporting or Reporting 00 -HR Admin Gen .Rqmts Gender Query Tool Tools 1 HR Admin . Requiremen ts Page 6 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~]ij~!~,.,f~~~~::efi_~. ,:,·-'ft./.\Vi HOmiintRis'oufoe'lA:dmllilstratlon1Reaulrements $!/i$~~/.f~l.;tfti:izd~;) . ..,~;¥,,X jw,,0~~>.11" ~ ':...tF.11~..' ... ,;i1:~~: llil'<\'lilh"iiWJ;i,~J.li ,.~ t"'<t:,,,\i,{:~;;~il't;~ 1VAA"''.~ "1£~1!~,/ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 00-26-02 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Romts Ethnicitv QuervTool Tools 1 00-26-03 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Romts Aooointment to class date Query Tool Tools 1 00-26-04 RQ- Provided Human through Resources , Reporting or Reporting oo -HR Admin Gen .Romts Transfer QuervTool Tools 1 00-26-05 RQ- Provided Human through Resources, Reporting or Reporting 00 -HR Admin Gen .Romts Aoe Querv Tool Tools 1 00-26-06 RQ- Provided Human through Resources. Reporting or Reporting 00 -HR Admin Gen .Rqmts Classification QuervTool Tools 1 00-26-07 RQ- Provided Human through Resources, Reporting or Reporting 00 -HR Adm in Gen .Rqmts Probation release QuervTool Tools 1 00-26-08 RQ- Provided Human through Resources. Reporting or Reporting 00 -HR Admin Gen .Rqmts Termination Query Tool Tools 1 00-26-09 RQ- Provided Human through Resources. Reporting or Reporting 00 -HR Admin Gen .Rqmts ADA (Americans with Disabilities Act) qual ified Query Tool Tools 1 00-26-10 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Rqmts Promotion Query Tool Tools 1 HR Admin . Requirements Page 7 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ,,.~,f,~si!~,l!)Stti,."'"':ii,. d,~'4'~ · ~t~•,•iii&"~'"Huinari 1Resouri:e'IA<lmlnlstratlomReauli'emeiits:W'!1':i; '*'"°"~''/(!J,f(;~',p'.i;®i~'~t,,'j,., ·?if.'~;~ a< ~c');:1:-.,, \'J ~~~;:t,i~1i:i~~ ~~~i~<l~~ t)}'li;,i~'"ec~~·"'·"·~ !~/.~~_1~;.,i;~..1;,,,;t;~~; Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 00-26-11 RQ- Provided Human through Resources, Reporting or Reporting 00 -HR Admin Gen .Rqmts Discip linary release QuervTool Tools 1 00-26-12 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen.Rqmts Demotio n Querv Tool Tools 1 00-26-.13 RQ - Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Rqmts Resignation QuervTool Tools 1 00-26-14 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Rqmts Organization unit Querv Tool Tools 1 00-26-15 RQ- Prov ided Human through Resources, Reporting or Reporting 00 -HR Admin Gen .Rqmts Seniority Query Tool Tools 1 00-26-16 RQ- Provided Human through Resources, Reporting or Reporting 00 -HR Admin Gen .Rq mts Range of pay Query Tool Tools 1 00-26-17 RQ- Provided Human through Resources , Reporting or Reporting oo -HR Admin Gen .Rqmts Employee type (e .g., Regula r, Interim, Full Time, Part T ime, Contract Employee) Query Tool Tools 1 00-26-18 RQ- Prov ided Human through Resources , Reporting or Reporting oo -HR Admin Gen.Rqmts Other user defined field Query Tool Tools 1 00-26-19 RQ - Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Rqmts Reasonable accommodation Qu ery Tool Tools 1 HR Adm in. Requirements Page 8 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix :I::~·. ~:~0: :~~7 ~: ./'· ~.,, ... -~~,¥:,_,::;5~:?J.~~y J1tlu11al!Ittf.11ft·fil~~trftJifmifi~ffifffl5:~; ~~:.:I~\· ~-~r;::1;;~~?~l1.£iA~.tf"'.!i::~~~;~~t~ .. ~[):~~·~~G~~t:1;Jj[[1. ;:i~~,... ~Zi~:1~~;.] ~ ?:.~: ~~}_f:ffiJ:';:.: ~t;~r~,: ~·.---? _. :2:?1}°2J::J ReqtNum Category Requ ire ment Text Degree of Fit Module Hours to Modify Comments Response 00 -26-2 0 RQ- Provided Human through Resources , Reporting or Reporting DO -HR Admin Gen .Romts Fitness for duty Query Tool Tools 1 00-26-21 RQ- Provided Human through Resources , Reporting or Reporting OD -HR Adm in Gen .Rqmts Underutilization Query Tool Tools 1 00-26-22 RQ- Provided Human through Resou rces, Reporting or Reporting DO -HR Admin Gen.Rqmts Special recruitment Query Tool Tools 1 00-26-23 RQ- Provided Human through Resources , Reporting or Reporting OD -HR Admin Gen .Rqmts Retirement QuervTool Tools 1 00-26-24 RQ- Provided Human through Resources, Reporting or Reporting DO -HR Admin Gen.Rqmts Reinstatement QuervTool Tools 1 00-26-25 RQ- Provided Human through Resources, Reporting or Reporting 00 -HR Admin Gen .Rqmts Death Querv Tool Tools 1 00-27-00 SF -Standard Human DO -HR Admin Gen .Rqmts System provides the ability to track Employment Eliaibility Verification 0-9s) and Visa status/tvne . Functionality Resources 00 -28-00 Th is calculation can be added Human usin g the deli vered System provides the ab ility to utilize a user-defined calculation to derive eligibility rehire date from Ml -Minor Resources , application DO -HR Adm in Gen .Rqmts termination date. Modification PeooleTools 5 development tools. 00-29-0 0 System provides the abil ity to associate.employees with an "e mploying unit" (e .g. department, division ) SF -Standard Human DO -HR Admin Gen .Rqmts to enable specified personnel transactions , such as layoffs , tra nsfers , promotio ns . Functionality Resources 00-3 0-00 SF -Standard Human DO -HR Admin Gen .Rqmts System provides the abil ity to create at-risk or layoff notices for employees affected . Functionality Resources HR Admin . Requirements Page 9 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix v~a!:.~::::2~:k.{:~21~:~:~~~~ITI.tntrmfff(fllblttfi~~~lf·Y~~~.~;~~iM~~J[i~';:~f.~~~:;;~;.~jsr~~~~~:j;:;~Jt::.:.!:~;2f~~~E:.~~:::;~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-31-00 Th is modeling can RQ -Provided Human be developed System provides the ability to model and track the effect of multiple layoff or reorganization scenarios through Reporting Resources , using the delivered 00 -HR Admin Gen .Rqmts including but not limited to : or Query Tool Reportin!'.l Tools reoortinQ tools . 00-31 -01 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen.Rqmts Proposed what-if future orqan izational acti ons Query Tool Tools 9 00 -3 1-02 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Rqmts Impact on e mployee classification and salary by bamainin!'.l unit Query Tool Tools 9 00-3 1-03 RQ- Provided Human through Resources , Reporting or Reporting oo -HR Admin Gen.Rqmts Reason be hind prooosed personnel action (i.e ., bumpinQ acti ons) Query Tool Tools 9 00 -31 -04 RQ- Provided Human through Resources , Reporting or Reporting 00 -HR Admin Gen .Rqmts Impact on budqet and pro jected cost Query Tool Tools 9 00-32-00 RQ -Provided Human System prov ides the abil ity to produce "at risk" listings based upon layoff scenario planning accounting through Reporting Resources , 00 -HR Admin Gen.Rqmts for potential transfers , bumping . or Query Tool Reporting Tools 9 00-33-00 Field level restrictions can be added using the delivered System provides the ability to restrict change to a specific fie ld on a speci fi c re co rd including with the Ml-Minor application oo -HR Admin Gen .Rqmts use of a business rule . Modification People Tools 5 development tools . 00-34 -00 This functionality can be added to any employee record using the delivered application development tools or Oracle's imaging System provides an integrated imaging capability for linking scanned data to electron ic employee Ml-Minor Stellent, product, Stellent, 00 -HR Admin Gen .Rqmts records . Modification People Tools 5 can be used . HR Admin. Requirements Page 1 O of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i>~'"<,'l'.~}::t;;, •. ,m,,;"'*"""~.f,.liJ,1; ·'l!"'"";:ir, ~·!f\·"if,w '·Humarii Re'source"A:dmlnlstratlon.,Reaulrem.iihts~Ai: .,.,.~:;;1 ·•.,i.si;:!s11.;r~ •=f•~.l'.i-;,;,~:,::;i;,=;,,,,;; fl f.,,.:~1 -:.,::';~.(~tfrc;Y~ l{i;\i, .~'1':~i.~ =¥'-· -~~::...-~~tf(\\ tt: ..;,;;;~·~r:w Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-35-00 This functionality can be added to any employee record using the delivered application development tools or O racle's imaging System provides an integrated capability for linking external files (e .g ., MS W ord , Excel , Access, XML) Ml-Minor Stellent, product, Stellent, 00 -HR Admin Gen .Rqmts to employee records . Modification People Tools 2 can be used . 00-36-00 HR Administration will be integrated w ith components of the ERP system including : SF -Standard Human oo -HR Admin Gen.Rqmts Functionality Resources 00-36-01 SF- Standard Human 00 -HR Admin Gen .Rqmts Benefits Administration Functionality Resources 00-36-02 SF- Standard Human 00 -HR Admin Gen .Ramts Position Control Functionali!'j Resources 00-36-03 SF- Standard Human oo -HR Admin Gen .Ramis Applicant Trackina Functionali!'j Resources 00-36-04 SF- Standard Human oo -HR Admin Gen.Ramis Pavroll Functionali!'j Resources 00-36-05 SF- Standard Human 00 -HR Admin Gen .Rqmts Timekeeping Functionaliti Resources 00-36-06 SF- Standard Human 00 -HR Admin Gen.Ramis Leave Accounting Functionalify Resources 00-36-07 SF- Standard Human 00 -HR Adm in Gen .Rqmts Classification/compensation Functionalify Resources 00-36-08 Human Resou rces , Enterprise SF-Learning Standard Managemen oo -HR Admin Gen.Ramts Training Functionalify t HR Ad min. Requirements Page 11 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix itl.%~~!;J::;:.;;:3;.::,;:-t.:.::>:;,.i"~tTffv~lt'l'1:~~&:tHtiffifITIW!;'ffiit!m~.t;K,i&.~}~'Y:iJHfiliwl@E~1£~{'.1£-;_2J: '"'Ii,;t~:;_-,_;;:,z .. ..:·i:l!iJ.~:a.\E.''/:..:::.:,::-:.fl~k::.:..:.'.::t::.~~1~·=-.. ~~~i~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-36-09 Funding Sources can be Human established in Resources , Budgeting SF-General that is Standard Ledger, integrated 00. HR Admin Gen .Rqmts General Ledg er (fund ing source) Future Integration Functionality Budgeting wi th HCM . 00-36-10 Human Resources , SF-Grants , Standard Project 00 -HR Admin Gen .Rqmts Grants (Future Integration) Functional ity CostinQ 00-36-11 A bill ing interface is Human delivered with SF-Resou rces , the benefits Standard Accounts bill ing 00 -HR Admin Gen .Ramis AR Billing (Future Integration) Functionalit-i Receivable functionality. 00-36-12 SF-Human Standard Resources, 00 -HR Admin Gen.Rqmts Budget (Future Integration) Functionality Budgeting 00-36-13 T ime and SF-Labor, Standard Project 00 -HR Admin Gen.Ramis Capita l projects (Futu re In tegration) Functionality Costing 00-36-14 SF- Standard Huma,n 00 -HR Admin Gen .Ramis Safetv, Workers' compensation (internal functi on) Functionality Resources 00-37-00 Variable Compensation can Human be used to create System integrates skills inventory w ith payroll for the purpose of a llowing payroll to ca lculate pay that is SF -Standard Resources , pay based on 00 -HR Admin Gen .Rqmts dependent on various skills . Functionality Payroll vari ous skills . 00-38-00 Th is integration can be built us ing the delivered System prov ides the ability to integrate employee performance evaluations with re cruiting to provide Ml-Minor ePerformance, application 00 -HR Admin Gen .Rqm ts input to potential internal managers (consistent with employee privacy requirements). Modification People Tools 5 development tools . 00-39-00 Human Resources I System provides the ability to integrate with Benefits Admin istration such that the City pays 100% of SF -Standard Benefits 00 -HR Admin Gen .Ramis employee medical insurance premiums while on leave. Functionality Administration HR Ad min . Requirements Page 12 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Ma .trix :;"::~ 1·,/:t::L~v~ •. :,~J~~;:1::,:( ~,. J ·:~·~~~:;; :~!t1irn.itttJJfftl1!l.tJ7®i?ffiffilim1n!:&1tfilI1f(i)~tr_~:~ :~ .. :\ Q;;:_i·<-·~~-.:~5.;r::~:~~t:i~:.11-~i~1:;~: ~;/tt;-::,~~-;~, ~·~·~·.:t .. ~~SJr·~~~ T·~, ,,.~ e~·:-.::· :t ~. _ :-·,,,~~,::~tJ~1r;;, !.:<~ ~:1 :i::r~_: g Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-40-00 This functional ity would need to be built using the delivered application development tools or the Financials Fixed Assets System provides the ability to integrate with Fi xed Asset property assets for recording of property claims Ml-Minor module could be 00 -HR Admin Gen .Rqmts against specific city assets. Modification People Tools 12 used . 00-41-00 These interfaces can be built using the delivered Ml-Minor application oo -HR Admin Gen.Rqmts HR Administration interfaces with the following : Modification development tools . 00-41-01 Ml-Minor oo -HR Admin Gen.Rqmts General Ledger (funding source) MARS Mod ification People Tools 45 00-41-02 Ml-Minor oo -HR Admin Gen .Rqmts Budget BRASS Modification PeooleTools 45 00-41-03 Ml-Minor oo -HR Admin Gen.Rqmts Capital projects Unifier Modification People Tools 45 HR Admin . Requirements Page 13 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix · -~]<}"'!!£:,-:I:;;-:;: 'c,;._,...::-~..:11:.:~:fl~f.U:',Df"Jtalfil'(!t@'WfXffuitrfii~G.;L ,.,_s..~:Z:~i&JE-:i.,~~;.";J::"J.£,'./.J:£lfL~.· :.. ,:::::,;;, ;_: -.!1 ~.,l;:.,:;;"';-ci::--:~J~::..::.~~,?£\::~~:J['i:u~.G%i" ·;;§! ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 00-42-00 full-support for XML-based integration between PeopleSoft applications and other in-house or third party applications . PeopleSoft's Open Integ ratio n Framework (OIF) allows information to be exchanged between PeopleSoft and other applications over XML -using real-time , near real time or deferred methods . Open Integration Framework is included with Peop leTools, the delivered tool-set. Alternatively, the reporting tools can be used to create outbound or read SF -Standard inbound interface 00 -HR Admin Gen .Rqmts System provides the ability to interface with a third party mainta ined skills inventory product. Functiona litv People Tools files that are ASCII 00-43-00 00 -HR Adm in Gen.Rqmts System prov ides Table views containing basic employee data that can be used as interface tables SF -Standard Fu1 Human Resources 0 1-01-00 Position Profiles can be created Syste.m provides the ab ility to assign and track multiple requirements for positions (e .g ., physical with multipl e requi rements/ restrictions , licenses, fingerp rinting , drug program, criminal history, certifications, SF -Standard Human position 01 -Position Maintenance language requirements). Functionality Resources requirements . 01 -02-00 SF -Standard Human 01 -Position Ma intenance System provides the ability to access and view position information including: Functionality Resources 01-02-01 SF- Standard Human 01 -Positi on Maintenance Po sition# Functionalitv Resources HR Admin . Requ irements Page 14 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i,,~'.~~t;llil)•f Jf,'i!',l,{~;t,,$,'ff;f;"1,i,'$t,te,£;l;t.:'1tt~ :i:'!r;;r;'.fiuma'iil Res:i5ilfoe 1J);dmlrilsfratlo'mReaulfements~*-"iiw\,;,'ii/'.~~,i,:/f((].it-.?~;i';(J'~iJi,:>;!~;:11;~t,Jl!%-..-1.eff .. ';'.it\,~ ~~~~('t'!i,,,. -~'J';i)'Q{(~(e(<! ~~fi!i!Bl{~~ I'~.'.;, ! Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 01-02-02 Surplus Codes can be SF-established in Standard Human a profile for 01 -Position Maintenance Surplus code -overaqe Functionality Resources the position . 01-02-03 SF- Standard Human 01 -Position Maintenance Program Functionality Resources 01 -02-04 SF- Standard Human 01 -Positi on Maintenance Orqanization un it Functionality Resources 01 -02-05 Position types can be SF-Human established in Standard Resources , a profile for 01 -Position Maintenance Position type (civil service , Reqular, oroiect, seasonal, non-civil service , elected , surplus/overaqe) Functionality PeooleTools the oosition . 01-02-06 SF- Standard Human 01 -Position Maintenance Position description (includ inq resoonsibilities and iob duties) Functionalil'. Resources 01-02-07 SF- Standard Human 01 -Position Maintenance Work un its Fun cti onality Resou rces 01 -02-08 SF- Standard Human 01 -Position Maintenance Job class Functionalil'. Resources 01-02-09 SF- Standard Human 01 -Position Maintenance Fundinq Source Functionalil'. Resources 01-02-10 SF- Standard Human 01 -Position Maintenance User-defined fields Functionalil', Resources 01 -02-11 SF- Standard Human 01 -Position Maintenance Position status (authorized , budqeted , inactive, in recruitment) Functionalitv Resources 01 -02-12 SF- Standard Human 01 -Position Ma intenance FTE equ ivalent Functionalitv Resources HR Admin . Requirements Page 15 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i~#-t.}.N;~it · ,..~ ~~.c"Jf ,~1:,n<1:·;fc~w!\i!:{~HumariI Re'sol'.rfce iAdmlnistratfon\R"eauifen'ierits '·,·· ,r1_'wif,f '&:~ ~' ·t, ;ii<iJ!t"ll'./t"' ~ :,;t,'l·~~ ~~~mi,-· $"' "w··'":,w,;J~}?~~ ~;~\,'.~~.~.,: '~~·hi-1~,; 0 Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 01 -03-00 Pos ition hierarchies can be configured us ing Human Tree Manager, a System provides the ability to link one position to another for the purpose of iden ti fy ing SF -Standard Resources , delivered 01 -Position Maintenance superior/subordinate relationships . Functionality People Tools People Too ls 01 -04-00 SF -Standard Human 01 -Position Maintenance System provides the ability to access current and previous emp loyees by position. Funct ional ity Resources 01-05-00 System provides the ab ili ty to designate when an employee may hold more than one position by SF -Standard Human 01 -Position Maintenance organ ization unit , employee type and job class . Functionality Resources 01 -06-00 System provides the ability to designate a primary position when an emp loyee occupies more than one SF -Standard Human 01 -Position Ma intenance oosition . Functionality Resources 01-07-00 The system can proces s reorgan izations at va ri ous levels . The modeling func ti onality will need to be added Human using the delivered RQ -Prov ided Resources , reporting or System provides the ab ility to model and process reorgan iza ti ons at va ri ous leve ls of th e organ iza ti on through Reporting Reporting Tools , app li cation 01 -Position Maintenance hierarchv (deoartment , division , unit , section , reg ion , employ ing unit) inc luding : or Qu ery Tool People Tools develooment tools . 01-07-01 RQ-Human Provided Resources , through Report in g Reporting or Tools , 01 -Position Ma intenance Move oroanization un its QuervTool PeooleTools 1 01 -07-02 RQ-Human Prov ided Resources, through Reporting Reporting or Tools , 01 -Position Ma intenance Comb ine oraan ization un its QuervTool People Too ls 1 01 -07-03 RQ-Human Provided Resources , through Reporting Reporting or Tools , 01 -Position Maintenance Provide historv on all reoroanizations QuervTool People Tools 1 01-07-04 RQ-Human Provided Resources , through Reporting Reporting or Tools , 01 -Position Maintenance Create , modifv or abol ish oroan ization un its QuervTool People Tools 1 HR Admin . Requirements Page 16 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~7.§$.,~ll:~~~;~,i,~~l.-.:::Jf7.:{t~~~~~~if!r~mmi'~1mttrcrfrnES~1iThTu'El~~~:t::~4 2~~~M~~~,~7t4}Y::·~>i~f:i[~}:ti;f;L~~;i,:Z(7c:;~·;_;tt::{~::~::.J~b~~:~~ti~Gi Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 01 -07-05 RQ-Human Provided Resources , through Reporting Reporting or Tools , 01 -Positi on Ma intenance Rename organ izati on units Query Tool People Tools 1 01 -07-06 RQ-Human Provided Resources, through Reporting Reporting or Tools, 01 -Position Maintenance Modify organization un its Query Tool People Tools 1 01-08-00 System provides the ability to update personnel , payroll , budget, and funding source information as SF -Standard Human 01 -Position Maintenance appropriate once reo rganizations are approved and accepted. Functiona lity Resources 01 -09-00 System provides the ability to reclassify and reallocate pos itions and the individuals w ith in th ose SF -Standard Human 01 -Position Maintenance I positions via an online transaction . Functionality Resources 01-10-00 SF -Standard Human 01 -Position Maintenance System maintains a history of all reclass ifications and reallocations . Functionality Resources 01-11 -00 System provides the ability to link the FLSA status with the exemption type to a position and provide the SF -Standard Human 01 -Position Maintenance option to override the FLSA status. Functionality Resources 01 -12-00 A turnover analysis rep ort by job class is delivered . This report can be used as the basis for RQ -Provided Human creating a turnover through Reporting Resources , analysis by 01 -Position Maintenance System provides the abi lity to conduct tu rnover analysis by position . or Query Tool Reporting Tools 4 position . 02-01-00 This functional ity can be added System provides the ability to set up formulas to conduct underutil ization analysis of job groups by using the delivered organization unit and City w ide . This ana lysis would compute the ratio of minority new hires and Ml-Minor People Tools , application and 02 -Affirmative Action I promotions into job groups using applicant data. Modification Reporting Tools 14 reporting tools . 02-02-00 Th is functiona lity can be added using the delivered System provides the ability to support area of competition (AOC) !career ladder analysis to view how Ml -Minor People Tools , application and 02 -Affirmative Action feeder groups are used to fill positions . Modification Reporting Tools 14 reporting tools. 02-03-00 SF -Standard Human This is a delivered 02 -Affirmative Action System provides the ability to support federal government reporting reQu irements (e .g ., EE0-4). Functionality Resources HCM report. HR Admin. Requirements Page 17 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ''"·.,-,~~··· -.,,, i,01,~;i.o\l .,"°i!""f',«,;<,';'\~ • .!J,''""'r,,,·, .i><li,Human'Resource:A:dnilnlstnillon 'Reiiulremeiits~'"' ~-'t''411i"i\ _.,:\i,:~;;c""~"':, ~~ ... '-•i'"'""'' i "'·'"i't · ~.3 ·~ ~~~{!;'.~~lf:'1i¥ ;;.,,'il',·liifZ~#f~li .k""'Nf· ~-~'t!!i.~'? ,,, ~;-~~·"·~~;~!"~}.d ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 02-04-00 Human Resources is delivered with Federal EEO Categories . The application Human development tools System provides the ability to track and establ ish the relationship between multiple ethnicity codes , Ml-Minor Resources , can be used to add 02 -Affirmative Action includina EEO cateaories and Citv cateaories . Modification People Tools 5 Citv categories . 02-05-00 Th is functionality Human can be added Resources , using the delivered System provides the ability to perform adverse impact analysis based on a user-defined formula by Ml-Minor People Tools , application and 02 -Affirmative Action orqan ization unit and Citv wide for each employee Qroup for HR events includinQ : Modification Reporting Tools 5 reporting tools . 02-05-01 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action HirinQ (oriqinal appo intment, promotions) Modification Tools 5 02-05 -02 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action Classification (reclass , reallocation) Modification Tools 5 02-05-03 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action Terminations Modification Tools 5 02-05-04 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action Layoffs (planned and actual) Modification Tools 5 02-05-05 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action Trainina Modification Tools 5 02-05-06 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action Compensation (salarv, discretionary pay) Modification Tools 5 HR Admin . Requirements Page 18 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix f~~:i~~i.fk~~~ ilt.':!/!J;~~~;tll;,jt~i%,l.!,4',,i\,i'.f't;l!/!\lle -m1.'1 Human1Resour:c.e'~dminlitra'flon,Reaulrements~~,W~~~"l?f,~~\"i~t)~J~,~ii\\ f:'i\(~f]lr,.,~~1'¥. ~tW:i/i&..'!'i'~ t!f".nl"' .~ ... }nr;~;t"-~ l~#°~P.""l;~-· ~. ~l'!t ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 02 -05-07 Human Resources , People Tools Ml-Minor , Reporting 02 -Affirmative Action Disciplinary actions Modification Tools 5 02-05-08 Human Resources , People Tools Mi-Minor , Reporting 02 -Affirmative Action Performance evaluations Modification Tools 5 02-06 -00 The CIC code can System provides the ability to track a ce nsus identifier code (CIC -geog raphic identifi er) for each job SF -Standard Human be added to a j ob 02 -Affirmative Action class . Functionality Resources class orofile . 02-07-00 SF -Standard Human 02 -Affirmative Action System provides the ability to track and monitor reports of a cti ons (ROA) for statistical analyses . Functional itv Resources 02 -08-00 The delivered reporting tools can Human be used to create System provides the ability to analyze employment event history and trends for employee groups SF -Standard Resources, this type of 02 -Affirmative Action including hiring, retention and upward mobility . Functionality Reporting Tools analvsis . 1..03,on;ooii oa:,.;wol'Rforce1B1ar1rrll:\9 i·:<:..;,""._. r~J'l·'t·~t~:;~t~;.,.,'9~~''?.:~t;£,<·\\WorMf<>l'C:tt-.81annJiid ~~~~,._:~t~ .... ,PH¥t<~· ~~~~~it~:: §~~~"-"'!,,,.._-fir_. ,~. ~vlrr~~ ~·~,;;~·-. ' -..,. '. 03-01-00 The PeopleSoft Workforce Planning helps the City planners to manage knowledge capital needs by providing them w ith conduct in-depth analysis of competency requirements , lin ki ng strateg ic goals and competencies directly to ind ividual employees, ensuring an aligned workforce , and determ_ining knowledge capital System provides the abili ty to create multiple, future organ izational models based on prog ram chang es , needs for mid-to anticipated work volumes , organ ization / pos ition changes , historical trends , planned re ti rements, SF -Standard Work force long -term bus iness 03 -Workforce PlanninQ workforce skill mi x, and workforce demands. Functionality Planning planning _ HR Admin . Requirements Page 19 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ;,.., i/!.·1a\il!";~·,j:>;-.:1,;t\'""').;;]!!.~t,1 :..~~' ,*i,-1'-" '°"" i, '1!'i.Human Resource!Admlnlstriitlon 1Re.liuli:.ements·~#fr ~ ,;.., ?i-!~-~,.,, ci~:,1;«~,w,.-.",.-<f,.-; <'!. · ,#f< ~ ~~ .. >f,!.,'i< ,;•,!iii ,-.·~,,~, .... ;t,:i, ~-tc~~",t:!$'....,.,-$.4>1'M". ~~ ffl',',~;, .ii Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 03-02-00 System provides the ability to capture periodic strategic plan goals and objectives that will impact each SF -Standard Workforce 03 -Workforce Planninq department's workforce . Functionality Planning 00-03-00 SF -Standard Workforce 03 -Workforce PlanninQ System provides the ability to define department core business function including descriptions. Functionality Planning 03-04-00 SF -Standard Workforce 03 -Workforce PlanninQ System provides the ability to roll up workforce planning by organization unit to the City-wide level. Functionality Planning 03-05-00 System provides the ability to conduct future workforce demand analysis to model workforce changes , SF -Standard Workforce 03 -Workforce Planning workforce skill requirements, and workforce size demands. Functionality Planning 03-06-00 System provides the ability to conduct workforce supply analysis to help assess whether the City has the SF -Standard Workforce 03 -Workforce PlanninQ workforce skills to meet the future demands. Functionality Planning 03 -07-00 The delivered reporting tools provide the ability to analyze System provides the ability to analyze workforce supply factors such as retirement eligibility, recruitment SF -Standard workforce supply 03 -Workforce Planning and retention trends , turnover trends and workforce skill requirements . Functionality Reporting Tools factors. 03-08-00 Exit interviews can be captured in the ePerformance module. Analysis can be performed SF -Standard ePerformance, with the delivered 03 -Workforce Plann ing System provides the ability to analyze exit interview trends and the impact of workforce changes . Functional ity Reporting Tools query tools . 03-09-00 System provides the ability to analyze workforce gaps comparing projected workforce skill mix (from SF -Standard Workforce 03 -Workforce Planning historical trends and progression history) with future anticipated workforce needs . Functionality Planning 03-10-00 Additional modeling can be created using the Workforce delivered System provides the ability to model specific workforce trans ition actions such as organization structure Planning , application changes , retention programs, succession plans , recruitment plans , career and leadership development Ml-Minor People Tools, development and 03 -Workforce Plann ing : plans, training and employee performance measures. Modification Reporting Tools 8 reporting tools. lif04c00-.0~ O'!P H.~eatal'.Ob:arr.qes -~",;,.~-i1 '"'-:,'-'-<,;'.lot+ · .:~ •• · ..,.:" • ·~-,.. EmplqveelMatntenan"i;e:'(,Fl~DjtatChaMes'-':, r; · · '''.f .-"'-·· ..;.,J~-~->; Iii i.'-'.>)9.1-~!f-li ,,!).:-. ' ,-!ii'"?.;;:';' -i~,··:11 y"*~ht'llf,;."}•' •(#) ,.. HR Admin. Requirements Page 20 of 403 November 15, 2007 / ERP Project Appendix D -Functional Requirements Matrix ~f:~~t;:;-l~!if1>~:..::;: .::~ ~Jr~b~.11~~-i~r!tllttit11:rr.mt.~1ffiilurrnn11mt~tm.tumr1.t·;~.~~~!J~~~~~;;i::1rtz~~l~~~~:r~~:~~?d.llt:;::::~~~}:ifTr~ 1:1[~·: I:..tir~~1..r-:1-1 r~.it'f,j~ !~;~,t~;i~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-01-00 The delivered security tool can be configured to control who can make employee data changes . PeopleSoft comes w ith a standard audit trail facility that captures who made a change as System provides the ability to control employee data changes with proper security , including what may well as the date be changed , who can make changes and time and date tracking of when changes are made and by SF -Standard and time of that 04 -HR Data Chances whom . Functionality People Tools chanoe . 04 -02-00 Effective sequencing is used to define the order of transactions with System provides the ability to define the order in which multiple effective dated employee changes will SF -Standard Human the same effective 04 -HR Data Chances be made. Functiona lity Resources date. 04 -03-00 Workflowis delivered for many personnel changes . Additional user- Human defined events and Resources , letters can be eProfile , eProfil e created using the Manager application System provides the ability to generate emails to the employee verifying personnel changes for specified Desktop, development, events as defined by the user with the ability to ed it the letter or override the production of a letter on Ml -Minor People Tools, workflow, and 04 -HR Data Changes ind ividual transactions . Modification Reportino Tools 8 reportino tools . 04-04-00 Personnel transactions submitted through manager or employee self- Human serv ice can be Resources , configured to send System prov ides the ability to generate email for an employee confirm ing personn el chang es when th is SF -Standard eProfile , eProfile confirmation 04 -HR Data Chances action is specified as reau irina notification. Functionality Manaaer Des ktop notifications. 04-05-00 System provides the ability to t rack the job classes or positions requ iring drug and alcohol testing and record the employer's method of testing , test results , where the test was taken , as well as when the next SF -Standard Human 04 -HR Data Chances periodic test should be aiven or other user-defined criteria includina but not lim ited to : Functiona lity Resources HR Admin. Requirements Page 21 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ii'~·~.·-~,i,,,-;,,~,-=-~1>:'f,-.-,vfbf\J"''"1t:;,;;..l.pit.,141.'-Hllman,Re:'"icM'c'i1A'dminlsttatloniReaUi cemeots /,(,;h!~J!;.l%',~'!!';lf'~r,:i«lt~",'!w '\,,;'.Ml~V,;';1:.r.c:;;.}'S\~ '.~~~:Y:t~~~-·~. ;',,3,-·,et'b:,'11,>.•l{;if,."fr!j! !:'f.f'./i#.1lf''•·,"-<fi1k(~ ~1'.~~,1/{~ffl.:,":."f.~;..flf Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-05-01 SF- Standard Human 04 -HR Data Chamies Type of test Functionalit, Resources 04 -05-02 SF- Standard Human 04 -HR Data ChanQes Tested by (third party) Functionalit, Resources 04-05-03 SF- Sta ndard Human 04 -HR Data ChanQes Test results Functionalit, Resou rces 04 -05-04 SF- Standard Human 04 -HR Data ChanQes Location of test Functional ii', Resources 04-05-05 SF- Standard Human 04 -HR Data Changes Da te of test Functionalitv Resources 04-05-06 Invoice number and date can be added to the drug testing data using the delivered Human application Ml -Minor Resources , development 04 -HR Data Changes Invo ice number/ date Modification People Tools 3 tools . 04-05-07 SF- Standard Human 04 -H R Data Changes Employee ID Functional ii) Resources 04-06-00 This functionality can be added using the delivered Ml-Minor application 04 -H R Data Changes System provides for the selection of a user-defined percentaqe of emplovees to test Modification People Tools 5 development tools . HR Adm in . Requirements Page 22 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~:,f.<i.:~~l'hffit1.~i ~t.w.t'·-~jj:.~.;,~~I4{Hiiman'/RAA'nul'CeiAclffiliilitiiflonmecitilreminw#lf,.,,,. -i-•· ~·· ·~-:,.&tfl'kWW,lJ$ · .:,.,~ ~· !~ ~1,. .... ~"·=·. " ·. ·, , ~-. ~'.ilr."ir.-~ n -.. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-07-00 Probation Date , Visa Expiration date, and many other dates are delivered with HCM . User-defined date driven events can be added using the de livered System provides the ability to calculate critical dates based on the employee status and the effective Human application date of the transaction (e.g ., end of probationary period , Visa) User has the ability to define date driven Ml-Minor Resources , development and 04 -HR Data Changes events. Modification People Tools 5 workflow tools. 04-08-00 System provides the ability to store multiple service start and end dates used to calculate City service . SF -Standard Human 04 -HR Data Changes Service credits a re based on a minimum number of hours paid, incl ud ing leave hours paid. Functionality Resou rces 04-09-00 ePerformance provides the workflow notifications for performance evaluations. Other notifications and letters can be ePerformance, generated using Human the delivered System provides the ability to flag employees that require scheduled personnel actions (e .g., Resources , application , performance evaluations, service recognition, semi-automatic pay adjustments and annual pay Ml-Minor People Tools, workflow, and 04 -HR Data Changes increments) and generate notification to appropriate personnel (e .g., email , letter) Modification Reporting Tools 8 reporting tools . 04 -10-0 0 SF -Standard Human 04 -HR Data Changes System provides the ability to link spouses when both work for the City. Functiona lity Resources 04-11-00 SF -Standard Absence 04 -HR Data Changes System provides the ability to track FMLA eligibility and usage. Functionality Management 04-12-00 eProfile Manager System provides the ability to link key fields to be updated associated with a specific type of personnel Des ktop/ action (e .g., change from part-time employee to full-time employee , contract employee to City employee, SF -Standard eCompensation 04 -HR Data Changes requires other data to be updated). Functionality Manager Desktop 04 -13-00 Employment actions are table System provides the ability to track multiple employment actions for a single employee including the SF -Standard Human driven and user 04 -HR Data Changes following transaction types or other user-defined criteria including but not limited to : Functionality Resources defined . 04-13-01 SF- Standard Human 04 -HR Data Changes Appointment Functionali\\/ Resources HR Admin. Requ irem ents Page 23 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix 18'.Cc!f~·,.,.,,~'\';:;; ,;,,,'i;-;:.l<' ,-_-,,yYf,!(~ ~;-~..,:,~,',~i>il,tuinanJResoiirce'Admlfilstratlon'Reaulrenfents."~'-··~~"t;/i#.ll',,'")i!'~ ,. ,_ ..,"'c, ... 1c1;~;'?,.{si,'iJ,.'J .. ~C)~ ""l:-~A'tt\t~"~ ~,,.f<"~"-~.t;~ >\j 1£,,.{''\i,..;("-'i:iii1J(tr-' I',!: J.;'?.~1~'efr,.'4~;~11:1-~~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 04-13-02 SF- Standard Human 04 -HR Data Changes Reinstatement Functionality Resources 04 -1 3-03 SF- Standard Human 04 -HR Dala Changes Transfer Functionalitv Resources 04-13-04 SF- Standard Human 04 -HR Data Changes Re-employments Functionality Resources 04-13-05 SF- Standard Human 04 -HR Data Changes Title change Functionalitv Resources 04-13-06 SF- Standard Human 04 -HR Data Changes Transfer within Functionalil', Resources 04-13-07 SF- Standard Human 04 -HR Data Changes Reorgan ization Functionalil', Resources 04-13-08 SF- Standa rd Human 04 -HR Data Chanqes Detail to special duty Functionalit, Resources 04-13-09 SF- Standa rd Human 04 -HR Data Chanqes Reversion Functionalit, Resources 04-13-10 SF- Standard Human 04 -HR Data Changes Reclassifications Functionalil', Resources 04-13-11 SF- Standard Human 04 -HR Data Changes Reqrade Functionalitv Resources 04-13-12 SF- Standard Human 04 -HR Data Changes SSN change Functionality Resources 04-13-13 SF- Standard Human 04 -HR Data Changes Employment status Functionality Resources HR Admin. Requirements Page 24 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ,,,,;i.s'-';'::~"?\:i '/>lj¥~~~ R't.,tTht•!"""°"i};,;:~.~." r:e~H1inia'n'.Resoui'ce/Admlnlsfratlon1Rea11frements.~>Jt• ~tl'i~ci/i'-.1k;.~.;..<,A "-'ti~~~.,t;i::.Mri;Jfi.~ ·-"~ ~,,,'".~!:'llli'~-.,;t ,~_"';4{\i. ~"'"~' p~,{,!!11,!i;-c.#.i!i,;~'>.r.. •':-Vi-•..;;'.".,.. .. ,;): •• Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-13-15 SF- Standard Human 04 -HR Data Chanaes Overlap Functionality Resources 04-13-16 SF- Standard Human 04 -HR Data Chanaes Pilot project Functionality Resources 04-13-17 SF- Standard Human 04 -HR Data Chanaes Location I crew change Functionality Resources 04-13-18 SF- Standard Human 04 -HR Data Changes Return without pay Functionalitv Resources 04 -13-19 SF- Standard Human 04 -HR Data Changes Return with pay Functionalitv Resources 04-13-20 SF- Standard Human 04 -HR Data Changes Temporary assignment Functionalitv Resources 04-14-00 SF -Standard Human 04 -HR Data Changes System provides the ability to track multiple actions effecting an employee , including : Functionality Resources 04-14-01 SF- Standard Human 04 -HR Data Changes Reasonable accommodation Functionality Resources 04-14-02 SF- Standard Human 04 -HR Data Changes Fitness for duty Functionality Resources 04-14-03 SF- T ransitional Duty Assignment (Modified Duty, Alternative Duty, Civil Service Injury Leave and Standard Human 04 -HR Data Changes Extensions of Leave) Functionality Resources 04-14-04 SF- Standard Human 04 -HR Data Changes Telecommuting Functionalil', Resources 04-14-05 SF- Standard Human 04 -HR Data Changes Other user-defined actions Functionalir, Resources HR Admin . Requirements Page 25 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ,-_\,".~"¢,f,}~,~f'?.,";,,•pi""'iJl.''i'.ffl~'o"''~"'I'.,~~ -~Huntail Resoiircel'Kclmlnlstr.atlon1~ea1ilrements'~Z'r>?1~;&',;,~~~f:,'.?f±1\!2~~'i:,;;;;;~-,~ :<l,\'I'.~~ ~~*Ki"l,too"t.:-',r ~~~.,,,.~~ ·;e;~Ji.'i-1 -t:!f~~ <;.;,;c~J),r_s',;~ls} ... T.'i Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04 -15-00 Multiple appointment actions and their reasons are table System provides the ability to track multiple appointment actions for a sing le employee includ ing but not SF -Standard Human driven and user 04 -HR Data Changes limited to the following : Functionality Resources defined . 04-15-01 SF- Standard Human 04 -HR Data Changes Regu lar appointment to existing position (full or part time , civil service) Functionality Resources 04-15 -02 SF- Standard Human 04 -HR Data Changes Temoorarv Apoointment /full or oart-time , executive service only) Functional ii', Resources 04-15-03 SF- Standard Human 04 -HR Data Chanoes Seasonal Aooointment (full or oart-time , executive service only) Functionalil', Resources 04-15-04 SF- Standard Human 04 -HR Data Chanqes Emerqencv Aooointment (full-time only, executive service aooointment in civil service position) Functionalitv Resources 04-15-05 SF- Standard Human 04 -HR Data Chanqes Temporary Provisional Appointment (full-time only, executive service appointment) Functionalitv Resources 04-15-06 SF- Standard Human 04 -HR Data Chanqes Limited Term Appo intment (full-time only, executive service appointment) Functionalil'I Resources 04-15-07 SF- Standard Human 04 -HR Data Chanqes Appo intment as a qrievance settleme nt Functional il'I Resources 04-15-08 SF- Standard Human 04 -HR Data Chanoes Project/ Reqular appointment (qood for up to a four-year project) Functionalit, Resources 04-15-09 SF- Project/ project appointment (project/temporary employee assigned to a project/temporary Standard Human 04 -HR Data Chanqes oosition) Functionalil'I Resources 04-15-10 SF- Standard Human 04 -HR Data Changes No service break , same department Functionalil'I Resources HR Admin. Requirements Page 26 of 403 November 15, 2007 ERP Project Reqt Num Category 04-15-11 04 -HR Data Chances 04-15-12 04 -HR Data Chances 04-15-13 04 -HR Data Chances 04-15-14 04 -HR Data Chances 04-15-16 04 -HR Data Chances 04-15-17 04 -HR Data Chances 04-16-00 04 -HR Data Chances 04-16-01 04 -HR Data Chances 04-16-02 04 -HR Data Chances 04-16-03 04 -HR Data Chances 03-16-04 04 -HR Data Chanaes HR Admin. Requirements Requirement Text No service break , different department Previous service , same department New aooointment to new position Returning retiree Actinc assignment Soecial assignment System provides the ability to track multiple reason codes for an employee taking a break in service , or other user-defined criteria including but not limited to : Reinstatement after a break of more than 12 months Reinstatement after a break of less than 12 months Reinstatement by a board or court order Re-emoloyments after layoff Page 27 of 403 Appendix D · Functional Requirements Matrix Degree of Fit Response SF- Standard Functionalil'I SF- Standard Functionalil'I SF- Standard Functionalil'I SF- Standard Functionali~ SF- Standard Functionalil'I SF- Standard Functionalil'I SF -Standard Functionalitv SF- Standard Functionali~ SF- Standard Functionaliti SF- Standard Functionaliti SF- Standard Functionali~ Module Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Hours to Modify Comments Breaks in service actions and their reasons are table driven and user defined . November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix 'l'''.~Ji>,1l't"'1J~'~j;fit~(\ ' -~.Jb~§~~m Muitfin',Resol'.fr-c'e VAtf'ffilnlstratto·n:Reauli:ements'~~o'4,~ri::iN.'l\ir,~·;,~~~~rdftJi~'i·i!i\}Jf,, $-'i,'1i'~~-~~~:~ 1li'~~,,,~,,,~~:'1i 11~,i'i~~~ ,i:!'fll 'J· ~~;,r,:~~.tr;;rr;;,\'I Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-16-05 SF- Standard Human 04 -HR Data Changes Leave without pay -military duty Functionality Resources 04-16-06 SF- Standard Human 04 -H R Data Changes Leave without pay -education Functionalil', Reso urces 04-16-07 SF- Standard Human 04 -H R Data Changes Leave without pay -government service Functionalil', Resources 04-16-08 SF - Standard Human 04 -HR Data Chanoes Leave without oav -soecial assionment Functionality Resources 04 -16-09 SF - Standard Human 04 -HR Data Chanoes Leave without oav -sick Functionality Resources 04-16-10 SF- Standard Human 04 -HR Data Chanoes Leave without oav -best interest of the City Fun ctio nality Resources 04-16-12 SF- Standard Human 04 -H R Data Chanqes Leave without pay -other Functionality Resources 04-16-13 SF - Standard Human 04 -H R Data Changes Leave with pay -education Functional ity Resources 04-16-14 SF- Standard Human 04 -HR Data Ch anges Leave with pay -best interest of the City Functional ii', Resources 04-16-15 SF- Standard Human 04 -HR Data Changes Special leave with pay -investigation Functionality Resources 04 -16-16 SF- Standard Human 04 -HR Data Chanoes Return without oav -military duty Functionality Resources 04 -16-17 SF- Standard Human 04 -HR Data Chanqes Return without pay -education Functionalitv Resources HR Admin . Requirements Page 28 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix J<;<k{!ji;\f;;:<":;"S!~ ,,,.,,~· ... -~~~[<o'·"h%: t:!ic i;iurilaii\Resource?Acfmlnlsti'atton ,Reauir'enfentsl"''"'~-'....,,.;.,,",::et~,l;f;,.,J.?fsi,T:~'fo.,.:!~··"l~f -, .. i.:=t:P-t.t:t',,..._.=s:H _,y!{.J.~· ·-.t.n:;;:·t: ,Wi";~;:;'-'\,'l'mf,.A",;":: Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-16-18 SF - Standard Human 04 -HR Data Chanaes Return without pay -aovernment service Functiona lity Resources 04 -16-19 SF- Standard Human 04 -HR Data Chanaes Return without pay -special assianment Functionality Resources 04 -16-20 SF- Standard Human 04 -HR Data Changes Return without pay -sick Functional ity Resources 04-16-21 SF- Standard Human 04 -HR Data Changes Return without pay -best interest of the Citv Functionality Resources 04-16 -22 SF- Standard Human 04 -HR Data Chanaes Return without pay -other Functionali~ Resources 04-16-23 SF- Standard Human 04 -HR Data Chanaes Return with pay -education Functionality Resources 04-16-24 SF- Standard Human 04 -HR Data Chanaes Return with pay -best interest of the City Functionality Resources 04-17-00 Salary adjustment actions and reasons are table SF -Standard Human driven and user 04 -HR Data Chanaes System provides the ability to track multiple salarv adiustment actions for a sinale employee , includinQ : Functionality Resources defined . 04-17-01 SF- Standard Human 04 -HR Data Chanaes Reclassifications Functionality Resources 04 -17-02 SF- Standard Human 04 -HR Data Chanaes Reallocations Functionali~ Resources 04-17-03 SF - Standard Human 04 -HR Data Chanaes Grade chanae Functiona li1' Resources HR Admin . Requirements Page 29 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix >',f;,i:~1}•}··~,--''\r-,',l''~i,;:~'3'%t,~~:~·,;m;,,e1HiimanlReso1frc'itAdihlnlstratlon,Reaulreinents·•,1,;~/,,,i,;sfi,6'¥-'," . ~<_ .. ~· .. tt!f"'!:~~.t~ :~p·;;'~~;ffe\.· .'iii>';" •o·. '"' ·;;,1.:"ilt~-11: ',;";:1·,.11'• .tl:;$'!/,;,;m~ t"'.~J-".·~,...,, H,@! ·.;·~,,.J;?i;.!,.'Vi,;!''j,,i~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-17-04 SF- Standard Human 04 -H R Data Changes Range change Functionalitv Resources 04-17-05 SF- Standard Human 04 -HR Data Changes Promotions (with or without salary adjustment) Functionalitv Resources 04 -17-06 SF- Standard Human 04 -HR Data Changes Demotions (with or without salary adjustment) Functionalitv Resources 04-17-07 SF- Standard Human 04 -HR Data Changes Incre ment Functionalitv Resources 04-17-08 SF- Standard Human 04 -HR Data Changes Probationary increase Functionali!'i Resources 04 -17-09 SF- Standard Human 04 -HR Data Changes Educational increase Functionalitv Resources 04 -17-10 SF- Standard Human 04 -HR Data Changes Shift/ weekend premium Functionalitv Resources 04-17-11 SF- Standard Human 04 -HR Data Changes Pay type (hourly , salary) Functionality Resources 04-17-12 SF- Standard Human 04 -HR Data Changes Salary changes (based on scheduled grade change) Functionality Resources 04-17-1 3 SF- Standard Human 04 -HR Data Changes Salary changes (based on oerformance excellence or user defined criteria) Functionality Resources 04-17-14 SF- Standard Human 04 -HR Data Changes Salary changes (based on emolovee recognition award or user defined criteria) Functionali!'i Resources 04-17-15 SF- Standard Human 04 -HR Data Changes Salary changes (based on new aooointee salary) Functionality Resources HR Admin. Requirements Page 30 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ,i.ifc~,.., ~ . •,-~,, "',,,,l;liiri\a nt R'eioor.c.i fAdm1nlifiiuoni8i clulii"ni'entif.w;,-.;...:.~~1 '>ll::Z'~•.;;f..r:'i'"4''· .. ,,,,,:t;;i 1Jl')ur...-rii.'~ ''" '~,;fpt;,~ :i,('~~~· ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04 -17-16 SF- Standard Human 04 -HR Data Changes Salary adjustment (based on job duties) Functionalir, Resources 04-17-17 SF- Standard Human 04 -HR Data Chanaes Salarv adjustment (per leaislation ) Functionalir, Resources 04-17-18 SF- Standard Human 04 -HR Data Changes Salary adjustment (per policy) Functionalitv Resources 04-17-19 SF- Standard Human 04 -HR Data Chanaes Adjustment to m inimum of salarv ranae Functi onal ity Resources 04-17-20 SF- Standard Human 04 -HR Data Chanaes Pav/Sh ift Differential Ad justment Functionalir, Resources 04-17-21 SF- Standard Human 04 -HR Data Chanaes Workina out of Class Adjustment Functionalir, Resources 04-17-22 SF- Standard Human 04 -HR Data Changes Upgrade Adjustments Functionalir, Resources 04 -17-23 SF- Standard Human 04 -HR Data Changes Salary adjustment (per budget) Functional ir. Resources 04-1 7-24 SF- Addition of skill, certificate, qualification (note : this may result in a salary adjustment based on rules Standard Human 04 -HR Data Changes in labor agreements) Functional ir, Resources 04 -1 8-00 Separation actions and reasons are System provides the abi lity to track multiple separation actions ta ken by the City that impact employee's SF -Standard Human table driven and 04 -HR Data Chanaes employment includinq : Functional ity Resources user defined . 04 -18-01 SF- Standard Human 04 -HR Data Changes Suspension (lime and attendance) Functionalify Resources HR Admin . Requirements Page 31 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix t ~'"',;t-'ifcW..;:,(,,1ii,'/!Jl.''$i'5/""i.~iir~'~,'.1Kc~lt<"~,)'i.'l/~!9\f.lflum arii Resoui'ce1Admlolstratlon1Re'dulr.eme'nts~f4;~,J/,!l;l'l,f,;~;':.~~1o;:r&"''l/.:~,1:.;~•,:.;•~'<J,,~ ~i~1'!'.\~~~/;1! ~~.:,~.,, .. ~..,:;,,~ ~.•m•1\('-• ~~',i#';W;(£,;;,g,ii.~{itf> Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-18-02 SF- Standard Human 04 -HR Da ta Changes Suspension (work performance) Functionality Resources 04-18-03 SF- Standard Human 04 -HR Data Changes Suspension (job abandonment) Functional ity Resources 04 -18 -04 SF- Standard Human 04 -HR Data Changes Suspension (patient/ client abuse) Functionality Resources 04-18-05 SF- Standard Human 04 -HR Data Chanaes Suspension (s leep ina on the iobl Functional ii") Resources 04-18-06 SF - Standard Human 04 -HR Data Changes Suspension (policy violation) Functional ity Resources 04-18-07 SF - Standard Human 04 -HR Data Changes Suspens ion (insubordination) Functionality Resources 04 -18-08 SF- Standard Human 04 -HR Data Cha nges Suspension (al cohol / drug use) Functiona li ty Resources 04-1 8-09 SF- Standard Human 04 -HR Data Changes Suspension (misconduct) Functional ity Resources 04-18-10 SF- Standard Human 04 -HR Data Changes Suspens ion (with fines as payroll deductions) Functional ity Resources 04 -18-11 SF- Standa rd Human 04 -HR Data Changes Suspension (other) Functi onal it'/ Resources 04-18-12 SF- Standa rd Human 04 -HR Data Changes Return from suspension Functionali\'j Resources 04-18-13 SF- Standard Human 04 -HR Data Changes Dism issal (time and attendance) Functionality Resources HR Admin. Requ irements Page 32 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ""';,;:.;:;:; · ,t,~"-1'1 """s::~~~'\i·.'fi°•'~•i:"';rf,:n~;,, ~~.,,Humanl Res'our.ce ~dmlnlst[ationrRea(llrements:ii~i'it.~~:;;1..:_~r'f!'--i"''"'·'" ~,~.~-,.,.,; ~ .. ,;n ~',;.;,li.,,~li%t/!0 i'f¥.-<>.i'.;,r~t\'Ml. !l,.~\1',~mil~1;;;. ~,~1;~\i;i,r.,;i;J,'.~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Respo~se 04-18-14 SF- Standard Human 04 -HR Data Changes Dismissal (work performance) Functionality Resources 04-18-15 SF- Standard Human 04 -HR Data Changes Dism issal Gob abandonment) Functional ity Resources 04-18-16 SF- Standard Human 04 -HR Data Changes Dism issal (patient I client abuse) Functional ity Resources 04 -1 8-1 7 SF- Standard Human 04 -HR Data Changes Dismissal (sleeping on the job) Functionality Resources 04-18-1 8 SF- Standard Human 04 -HR Data Changes Dismissal (policy violation) Functionality Resources 04-18-19 SF- Standard Human 04 -HR Data Changes Dismissal (insubordination) Functionality Resources 04-18 -20 SF- Standard Human 04 -HR Data Changes Dismissal (alcohol / drug use) Functionality Resources 04-18-2 1 SF- Standard Human 04 -HR Data Changes Dismissal (misconduct) Functionality Resources 04-18-22 SF- Standard Human 04 -HR Data Changes Dismissal (from suspension) Functionalil.) Resources 04-18-23 SF- Standard Human 04 -HR Data Changes Dismissal (from leave) Functionalil.) Resources 04-18-24 SF- Standard Human 04 -HR Data Changes Dism issal (other) Functionalit, Resources 04-18-25 SF- Standard Human 04 -HR Data Changes Transfer out Functionality Resources HR Admin . Requirements Page 33 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-18-26 SF- Standard Human 04 -HR Data Chanaes Terminate -time limit Functionalitv Resources 04-18-27 SF- Standard Human 04 -HR Data Chanaes Terminate -unclassified Functionalitv Resources 04 -18-28 SF- Standard Human 04 -HR Data Chanaes Terminate -classified Functionalitv Resources 04-18-29 SF- Standard Human 04 -HR Data Changes Layoffs (lack of work) Functionalitv Resources 04-18-30 SF- Standard Human 04 -HR Data Changes Layoffs (lack offunds) Functionali!', Resources 04-18-31 SF- Standard Human 04 -HR Data Changes Layoffs (reorganization) Functionalil:'i Resources 04-18-32 SF - Standard Human 04 -HR Data Changes Layoffs (other) Functionali!', Resources 04-18-33 SF- Standard Human 04 -HR Data Changes Administrative leave with pay Functionalii'I Resources 04-18-34 SF- Standard Human 04 -HR Data Changes Admin istrative leave without pay Functionalif:'i Resources 04 -18-35 SF- Standard Human 04 -HR Data Chanaes Terminated durina probation Functionalitv Resources 04-19-00 Resignation actions and reasons are table SF -Standard Human driven and user 04 -HR Data Chanaes System provides the ability to track multiple separation actions taken by the employee . including : Functionality Resources defined . HR Admin . Requirements Page 34 of 403 November 15 , 2007 ERP Project Reqt Num Category Requirement Text 04-19-01 04 -HR Data Chanqes Resiqnation -salary 04-19-02 04 -HR Data Chanqes Resiqnation -lack of opportunity 04-19-03 04 -HR Data Chanqes Resionation -personal conflict 04-19-04 04 -HR Data Chances Resiqnation -marriaqe 04-19-05 04 -HR Data Chances Resionation -job incompatibility 04-19-06 04 -HR Data Chanqes Resionation -return to school 04-19-07 04 -HR Data Chances Resiqnation -health 04-19-08 04 -HR Data Chances Resignation -family reasons 04-19-09 04 -HR Data Chanqes Resionation -transportation 04 -19-10 04 -HR Data Chances Resignation -movinq 04-19-11 04 -HR Data Chances Resianation -to be reappointed to same/different dept 04-19-12 04 -HR Data Chances Resiqnation -to be reappointed same dept HR Admin. Requirements Page 35 of 403 Appendix D -Functional Requirements Matrix Degree of Fit Response SF- Standard Functionalil\ SF- Standard Functional ii\ SF- Standard Functional ill SF- Standard Functionalil\ SF- Standard Functional ii\ SF- Standard Functional ii\ SF- Standard Functionalil\ SF- Standard Functionalil\ SF- Standard Functionalil\ SF- Standard Functionalil\ SF- Standard Functionalitv SF- Standard Functionalitv Module Hours to Modify Comments Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources November 15, 2007 ERP Project Append ix D -Functional Requirements Matrix Reqt Num Categ ory Requ irement Text Degree of Flt Mod ule Hours to Modify Co m ments Response 04-19-13 SF- Standard Human 04 -HR Data Ch anoes Resionatio n -from leave Functi onal it\ Resources 04-19-14 SF- Stand ard Hu ma n 04 -H R Data Chanoes Resio na tio n -other Functionalit\ Resources 04-19-1 5 SF- Standard Human 04 -HR Data Ch anoes Reti rement -disabili tv Functionalit\ Resources 04-19-16 SF - Sta nda rd Hu man 04 -HR Data Chanqes Retirement -early Functionalit\ Resources 04-19-17 SF- Standard Human 04 -HR Data Chanqes Re tirement -25 yea r Functionalil'I Resources 04-19-18 SF- Standard Human 04 -H R Data Ch anaes Retire ment -norma l Functionalit\ Resources 04 -19-19 SF- Standard Human 04 -H R Data C hanaes Retirement -from leave Functionalit\ Resou rces 04-19-20 SF- Stand ard Human 04 -HR Data Ch anaes Dea th Functionalit\ Reso u rces 04-19-21 SF- Standard Hu man 04 -HR Data C hanaes Resianation from suspension Functionalit\ Resources 04 -19-22 SF- Standard Hum an 04 -H R Data Chanaes Resianation -iob aban donment Functio nalit\ Resources HR Admin. Requ ireme nts Page 36 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ?{/,'· :,--:-:,;:: ,.'~C -~·.,. :.:, -·, :: :~~.,}:., ·Y.~.:_ ~' ~,,;titmlT::lff.1!1'r.1')':J.'IT,ffll'.!'tr!r.:l'Wlriflil.1::Jiit11ffl -~~~:-,LJ.,~7 ·--_;;: ~;::i lb:·{_~~~~· .. ; .-·,1 ~-'. ·: . -]/ C 1 '_' \~~:)~L,.l ·1~·:_. ~~--:::1 ~ _..,,, . ~., .~., . Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-20-00 Probation dates are delivered . The automatic exten si on of probation dates can be added Human using the del ivered System provides the abil ity to automatically extend probati on dates when the employee is on leave , Ml-Minor Resources , application 04 -HR Data Changes based on user-defined parameters . Mod ification PeooleTools 5 develooment tools . 04-21 -00 Human Resources , System provides the ability to track multiple, user-defined leave of absence acti ons for a single SF -Standard Absence 04 -HR Data Changes employee, such as : Functionalitv Manaaement 04-21 -01 Human Resources , SF-Absence Standard Managemen 04 -HR Data Chanaes Medical Leave Functionalit,, t 04-21-02 Human Resources, SF -Absence Standard Manage men 04 -HR Data Chanaes Maier Medical Leave Functionalil') t 04-21 -03 Human Resources , SF-Absence Standard Ma nag em en 04 -HR Data Chang es Vacati on Leave Functionalil', t Human Resources , SF-Absence Standard Managemen 04-21 -04 04 -HR Data Changes Educational Leave With Pay Functionalit,, t 04-21-05 Human Resources , SF -Absence Standard Manage men 04 -HR Data Change s Educational Leave Without Pay Functionalil'i t 04-21-06 Human Resources, SF-Absence Standard Managemen 04 -HR Data Changes Workers' Comp Functiona li l'i t HR Admin. Requirements Page 37 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix il'it;*~\.t~~~~A""i~~~~J~~Ji&~!s~~-~J'.)~J:i 'f1.~·illdumai'i <R&sour'CeJAdmiril.S:tratlorifRealilr.ilrrients~~.#~.'',g,'\.:;t,(\1"11!'#J';t''Jii\\lt-'\~ti~i~•fXS.*i ~~~~w~~,i/).'11 ~i,~~ij\\;J;;Jj;:·;;;Ji 1~,;.,~".!.l,f.>V,il\H $,-~;.~/•r,,p;rJ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 04-21-07 Human Resources , SF-Absence Standard Managemen 04 -HR Data Chanqes Military Leave Without Pay Functionalir, t 04 -21-08 Human Resources , SF-Absence Standard Managemen 04 -HR Data Chanqes Military Leave W ith Pay Functiona lir, t 04-21-09 Human Resources , SF-Absence Standard Managemen 04 -HR Data Chanqes Jury duty Functional ir, t 04-21-10 Human Resources, SF-Absence Standard Managemen 04 -HR Data Changes FMLA Functionality t 04 -22-0 0 Employee actions SF -Standard Human are table driven 04 -HR Data Changes System provides the ability to track additional user-defined employee actions . Functionality Resources and user-defined . 04 -23-0 0 The "at risk" status can be added Human using the delivered Ml-Minor Resources , application 04 -HR Data Changes System provides the ability to track "at risk" status for employees in jeopardy of losing their position . Modification People Tools 8 develooment tools . 04-24-00 Schedules are created and stored SF -Standard in the Time & 04 -HR Data Changes System provides the ability to track information re lating to the employee's work including : Functionality Time & Labor Labor module. 04-24-01 SF- Standard Time& 04 -HR Data Changes Alternative work patterns (e .g., fiex , compressed, deviated , job share) Functionaliti labor 04-24-02 SF- Standard Time& 04 -HR Data Changes Hours schedu led to work by day Functionaliri labor 04-24-03 SF- Standard Time& 04 -HR Data Changes Telecommuting Functionalicy Labor HR Admin . Requirements Page 38 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~~1'Pj;;~./Jf%i .. 1f"t,@!:1'h~W~"'~~\•1'.:r .. ,J:,,ii·· 1?1.l(!i¥H uman 1Reli°ource 'Kdmlnlstratlon iReaulr,ements;l','!ftI1ir{;il\:·l,'/.o~t.'.,..Jf.\'"ii/;:;1'!\tsi•t~siJ,>\,,1)!: 1r,;~1~1., ilr ~~~',l:si1~~-k'~ ·'11'i:lw!{~-.i~ ~~~;'Hilrll"Jih'§i Wt1c.:·1,; ~ ,,'~?}lf Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 04-25-00 SF -Standard Human 04 -HR Data Chanoes System provides th e abilitv to track military statu s fo r an employee (e.g., active , reserve). Functi onality Resources 04-26-00 SF -Standard Human 04 -HR Data Chanoes System PJOv ides the ability to associate appointments with a valid military certification request number. Functionality Resources 04-27-00 User defined ed its can be added using the delivered Ml-Minor application 04 -HR Data Changes System provides the capabil ity to establ ish user-defined ed its fo r employee change tran sacti ons . Mod ification People Tools 5 development tools . 04-28-00 System provides the ability to create user-defined employee checklists for various processing activities SF -Standard Human 04 -HR Data Chanoes such as new hire and separation . Functionality Resources 04-29-00 COBRA functionality is SF -Standard Human delivered with core 04 -HR Data Chanoes System provides the ability to generate COBRA notifications for those eligible. Functional ity Resources HR 04-30-00 The delivered approval and workflow engine provides capabi li ties for the creation, execution .and eProfile Manager management of System provides the ability to designate employee transaction approval rou ti ng (e .g. reinstatement , SF -Standard Des ktop, approval 04 -HR Data Chanoes transfers), which may be revised by authorized users prior to becoming official. Functionality People Tools processes. 04-31 -00 System provides for the update of employee status for those effected by layoffs or reorganizations (i.e ., SF -Standard Human 04 -HR Data Chanoes reversion or reverting to the previous status). Functional ity Resources 04-32-00 System provides the ability to transfer employees between departments with all historical data for the SF -Standard Human 04 -HR Data Chanoes employee accessible to the new organ ization. Functionality Resou rces 04-33-00 SF -Standard Human 04 -HR Data Changes System provides ability to edit lists (new hires , reclassifications , terminations) with proper security . Functionality Resources 04-34-00 A note pad is provided for recording comments regarding any job SF -Standard Human transaction and 04 -HR Data Changes System provides the ability to attach notes to personnel transacti ons and/or fie lds. Functionality Resou rces related fields . ,..ios;oo.:001:!. 05 ~ ·sl<msil n..vehto · ,,;, '··-"-'Mo'.~· '"· ~ 11111sJnvento . ,. ... ~~&11"'~ , ~:E"."'tl'.~~~· 'fti'r<'k,< M~1£,•t.SM,1~{~~:~ t:fift'<!.~"~VJ~ 05-01-00 05 -Skills Inventory Enterprise System provides the ability for supervisors to track employees whose position require a licensure and SF -Standard Learning are required to maintain continuing education (CE) to reta in that licensure. Functi onality Management 05-02-00 05 -Skills Inventory Enterprise System provides the ability to establ ish licensure requirements , including hours required per user SF -Standard Learning specified period . Functionality Management HR Admin. Requirements Page 39 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~~-~~"..#11~ . .:\ii---:;r':ht~~;'@~~,~~~~~ ..-?Ji'~ lASiHtiinan,Ris'our'c&:-:«din"inlstratfo"il lRiraulrem'ents .,'lCc,,r:'ii,•.ffi}!'t,'l,'."".~:.sv'i!!i1g;sa\·~,> ·. i$'4';;;!:;-:JY~~~ I""" ,-,~,.,,~,;~,r~ :w,"'?,M'-'" -· " .... :.">;i:J~:fi;V:~1 i';,,.7:f;~:.,+i1~-·?1'"wi<i Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 05-03-00 05 -Skills Inventory Enterprise System provides the ability to track qualified training and education toward meeting continuing education SF -Standard Learning requirements for licensure status. Functionality Manaaement 05-04-00 05 -Skills Inventory SF -Standard Human System provides the ability to track qualifications and skills for emplovees. Functionality Resources 05-05-00 05 -Sk ills Inventory SF -Standard Human Svstem provides the ability to track an un limited number of skills for each employee . Functionality Resources 05-06-00 05 -Skills Inventory SF -Standard Human Svstem provides the ability to track skills and qualifications stored for a iob class , pos ition , or emplovee. Functionality Resources 05-07-00 05 -Skills Inventory SF -Standard Human System provides the abil ity to track attributes for each skill includina : Functiona li ty Resources 05-07-01 05 . Skills Inventory SF- Standard Human Skill code Functionality Resources 05-07-02 05 -Skills Inventory SF- Standard Human Skill description Functionality Resources 05-07-03 05 -Skills Inventory SF- Standard Human Experience level Functionality Resources 05-07-04 05 -Skills Inventory SF- Standard Human Last year used Functionality Resources 05-07-05 05 -Skills Inventory SF- Standard Human Last location used Functionality Resources 05-07-06 05 -Skills Inventory SF- Standard Human Proficiency level Functionality Resources 05-07 -07 05 . Skills Inventory SF- Standard Human Effective date Functiona li l'. Resources 05-07-08 05 -Skills Inventory SF- Standard Human Expiration date Functionalil'. Resources 05-08-00 05 -Skills Inventory Workforce System provides the ability to utilize different groups of individuals to assess current skills vs . skills SF -Standard Planning , Human needed : Functionality Resources HR Admin. Requirements Page 40 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~{')t',$i'$,,j.1~ •\?'t',,"'..;if"ll:'~·%1\{bf~.>im~.i<':''c'li\lft;}t ,fluman1Resource1°~dmlhlstrat1oi'I\ReaillremenOC'!'!!tt,',a,;:1-1,,.:--.;:.,;;,~.1Fli~'itt~~;?g«-t'~'t"i'.,if@~ l'\l!'·c"!'"~:'-'!,l'ey;ti' ~~;~'!'.lt'*"~JiU, :it. #',lj,""'.::-ll! • •-'JfE;'j Clf/~~f,1.,,;\(t'''lf~· Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 05 -08-01 05 -Skills Inventory Workforce SF-Planning , Standard Human New hires Functionalit, Resources 05-08-02 05 -Skills Inventory Workforce SF-Planning, Standard Human Limited term employees Functionalit, Resources 05-08-03 05 -Skills Inventory Workforce SF-Planning , Standard Human Project employees Functionalit, Resources 05-08-04 05 -Skills Inventory Workforce SF-Planning , Standard Human Training needs analysis Functional it, Resources 05-08-05 05 -Skills Inventory Workforce SF-Plann ing , Standard Human Track skill demand vs. supply (gap analysis) Functionalit, Resources 05 -08-06 05 -Skills Inventory Workforce SF-Planning, Standard Human Recruiting and applicant tracking Functionalit, Resources 05-08-07 05 -Skills Inventory Workforce SF-Planning , Standard Human Transfers Functionalit, Reso urces 05-09-00 05 -Skills Inventory SF -Standard Human System allows authorized personnel to review staff skills . Functionalitv Resources 05-10-00 05 -Skills Inventory Human Resources, Enterprise SF -Standard Learning System provides the ability to assure train ing investments support skill development needs . Functionality Management 05-11 -00 05 -Skills Inventory The Profile Management functionality contains user- defined fields that describe the desirable or required attributes of a job or the SF -Standard Human actual attributes of System provides the abil ity to codify an unlimited number of skills including user-defined text fiel ds . Functionality Resources a person . HR Admin . Requ irements Page 41 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~ifol11*;.:;,2::t,~&-~ ~Tu;'.~~r::t11lr~li'.fmf.uitrmfffil~'tlftr'F~::,.:;,~::,Jr.:&~'1<',...,o,)i, ·,~~~IT!'-"'"'.:'~:~:2l~S:J::i.2 3'., '~ -~ : t~J;i!i},.~J[ff!~~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 05-12-00 05 • Skills Inventory SF -Standard Human System allows authorized personnel to find employees with user-specified skills . Functionality Resources 05-13-00 05 -Skills Inventory eProfile , Enterprise System allows employees to access and update their employee profile including skills acquired and SF -Standard Learning trainin!l history. Functionality Management 05-14-00 05 -Skills Inventory SF -Standard System allows employees to indicate interest levels and proficiency levels for specifi ed skills . Functionality eProfile 05-1 5-00 05 -Skills Inventory System allows employees to review skills needed for job classification or positio n and identify skill s they SF -Standard may be lackin!l to be qualified . Functionality eProfile .. " " . . .. 06-01 -00 06 -Length of Service PeopleSoft's Flexible Service Track ing feature enables authorized users to calculate and track service credit based on complex rules that they can set up System provides a comprehensive longevity program for tracking City service and time in rank/ SF -Standard Human based the City's classification , in cl uding allowing for breaks in service . Functionalitv Resources reauirements . 06 -02-00 06 -Length of Service T ick ler reports can RQ -Provided be developed through Reporting us ing the delivered Svstem provide tickler reports for forthcoming length of service events . or Querv Tool Reporting Tools 4 reporting tools . 06-03-00 06 -Length of Service SF -Standard Human Svstem provides for the trackina of length of service by various measures, includina : Functionalitv Resources 06-03-01 06 -Length of Service SF- Standard Human Months of Service Functionality Resources 06-03-02 06 -Length of Service SF- Standard Human Years of Service Functionality Resources 06-03-02 06 -Length of Service SF- Standard Human Lenth of Commission Functionality Resources 06-03-03 06 -Length of Service SF- Standard Human Service credits based on minimum hours pa id per month , including leave hours paid Functionality Resources HR Admin. Requirements Page 42 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix "~~1~~f,:r·;t:tr\11;,~:~:~:1~~~1t:r1.} ,;~:g~..;r~..5.;:ri~E~m~~rrtrr11mm~i~ri: c~:~:ktti~r~~;i;r:.r~~·:r~tu;J:Jr:i ':~ts11·(:;"I_;:~J:t.11t;£1~~ 1·~r~r~.t~t~~t~~t· ~:-~~~~~~l~tt£~1~?.::L~~1;s Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 06-04-00 06 -Length of Service System provides the ability to aggregate City service across multiple employment periods and SF -Standard Human accommodate transfer of credits from other city entities . Functionality Resources 06-05-00 06 -Length of Service As delivered, seniority is based on job. Entry dates are provided for job class, position, and location. Length of service based on these fields can be calculated using the reporting tools or added to delivered Human functionality using System provides the ability to track length of service based on time in classification and position Ml-Minor Resources, application includinA location . Modification People Tools 8 development tools . 06-06-00 06 -Length of Service SF -Standard Human System tracks the issuance of lenQth of service pay and leave as inteQrated within the payroll system. Functionality Resources 06-07-00 06 -Length of Service Human Resources , Assumes SF -Standard Payroll for North recognition is a System tracks an employee's receipt of length of service recognition. Functional ity America monetary award . 06-08-00 06 -Length of Service System provides the ability to track employee movements and other employee events precipitated by SF -Standard Human performance. Functionality Resources 07-01-00 07 -Performance Evaluation PeopleSoft ePerformance can be used to create performance plans that can be used to validate the System provides for the input of Performance Improvement Plans (PIP), Performance Enhancement performance rating Plans (PEP), and Individual Growth Plans (IGP) and the tracking of actual performan ce against those SF -Standard ultimately awarded plans as a method to document employee performance annually . Functionality ePerformance to the employee . HR Admin . Requirements Page 43 of 403. November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix '~ ·" ~J "'i3!1~~,'.k~;~.:::i'~~~&:J::ITI\:mtft{;_H:}l\ffi:©/1i'ffiifilftitTift'tJN~D111Jut't1t1L: 1:),.::,,,-._;:~::. ,., -'_:..,,::;;tf:Li'!J,J,r '1'>~7.1,-;;..,:.,, ;r.:.::..i::: .;,,;: '.:.-::·; J t~ -.::,, . -~-." ; --:: J'. .. : .::_ .• ,, ~.~22.::-...:'.:JfC..::.~ '.::z-r:.r2..::t1 Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 07-02-00 07 -Performance Evaluation City performance policies, plans, and content can be reflected in the document template tables that are System provides a method for users to define the format and content of the annual employee SF -Standard defined w ithin I performance plan including specifying performance criteria and performance measurement standards . Functionality ePerformance ePerformance. 07-03-00 07 -Performance Evaluation System provides for the completion and tracking of period ic Performance Eva luati ons including self SF -Standard assessment and management assessment of employee performance . Functionality ePerformance 07-04-00 07 -Performance Evaluation System provides the ability to trigger employee review eligibility based on City policy/statute (e .g ., all Regular merit status positions for the evaluation period 1/1 /xx through 12/31/xx unless on initial SF -Standard I probation during the evaluation period). Functionality ePerformance 07-0 5-00 07 -Performance Evaluation System provides the ability to trigger employee performance evaluations X days prior to due date based SF -Standard on: Functionality ePerformance 07-05-01 07 -Performance Evaluation SF - Standard ePerforman Due date Functionalit, ce 07-0 5-02 07 -Performance Evaluation SF- Standard ePerforman Time worked Functionalit, ce 07-05-03 07. -Performance Eva luation SF- Standard ePerforman Probation period Functionalit,, ce 07-05-04 07 -Performance Evaluation SF- Standard ePerforman Promotion Functional it,, ce 07-05-05 07 -Performance Evaluation SF - Standard ePerforman Transfers Functionalil'/ ce 07-05-05 07 -Performance Eva luation SF- Standard ePerforman Demotion Functionalit-i ce 07-05-06 07 -Performance Evaluation SF- Standard ePerforman Rate change Functionality ce HR Admin . Requirements Page 44 of 403 November 15 , 20.07 ERP Project Appendix D -Functional Requirements Matrix ~i:~/~J:.'&(~i~%'.t,, .. · ' -'"~'\:Ir.,::'.i'<i~ ,~-~''Huinani ~e.sO:u~ce:·A:dmlnlstratlori\RIIClulremerit~lt!~-"~~,,ii<,>J;;.,o,~'!i{'!,;-~;.:,~..M'!!";i, •1~~~:~·,1P~•-· i:1: ~~,;~'!.,'"i;( ~·?i,."~{c:,;~~·~\~ij. {li-"'A.,...,.~"!!:''~!t'w.'• Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 07 -06-00 07 -Performance Evaluation The City can use Probation actions and user-defined System provides the ability to track multiple types of probation associated with a position , an employee , SF -Standard Human reasons for these or invoked throuQh specified personnel actions . Types of probation include : Functiona lity Resources ltvoes of probation . 07-06-01 07 -Performance Eva luati on SF- Standard Human In itial Probation Functionali~ Resources 07-06-02 07 -Performance Evaluati on SF - Standard Human Promotional Functionali~ Resources 07-06-03 07 -Performance Evaluation SF- Standard Human Increment Functi ona li ~ Resources SF - Standard Human Discipl inary Functional il'/ Resources 07-07-00 07 -Performance Evaluation Evaluation dates are provided . The ability to override system generated dates can be added using the delivered Ml-Minor ePerformance , application System allows user overrides to system generated performance evaluation dates . Mod ification People Tools 2 development tools . 07-08-00 07 -Performance Evaluation Probation functionality can be added using the delivered System allows for the tracki ng of variable probationary periods , which are based on use r-defi ned ru les Ml -Minor application for each iob class . Modification People Tools development tools . 07 -08-01 07 -Performance Evaluation Ml-Minor Time limits Modification People Tools 1 07-08-02 07 -Performance Evaluation Ml-Minor Type of probation (initial or subsequent) Modification People Tools 1 07 -08-03 07 -Performance Evaluation Ml-Minor Extensions of probation Mod ification People Tools 1 07-08-04 07 -Performance Evaluation Ml -Minor Extensions of probation for medica l accommodation Mod ification People Tools 1 HR Admin . Requirements Page 45 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ..-'·JW.~;;:.i:•.<:,-' ''"E~~1,;p<t,,/;':.Y~~-""'-,..,,,. ~,, ·. lif.J.'H11ma11'Riisourt.e~Adm1rifitratlon1Rectu1renieots ~~""-'"1, ~,,.,.···"-" '.•c?,'. 'C·,c?..;: 4,,;<..:~~-i,!'~,%'B',-· ,.:ii\~.'f.l ,,ili~W ~·~Jtwr~~~ 2i;)'.l1;~t!>'._H;~'\'wtsi~t,cj "~-;~.'~.t~j%~i~f0S Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 07-08-05 07 -Performance Evaluation Ml-Minor Lengthened probation (put on the class rather than the individual) Modification People Tools 1 07-09-00 07 -Performance Evaluation The delivered application development tools System provides the ability to automatically extend probation dates when the employee is on leave Ml-Minor can be used to based on user-defined parameters . Modification People Tools 2 create th is routing . 07-10-00 07 -Performance Evaluation The delivered application development and workfiow tools can Ml-Minor be used to create System provides the ability to route requests for terminating probation for signoff. Modification People Tools 5 this routing . 07-11 -00 07 -Performance Evaluation Evaluation dates are provided . The ability to override system generated dates can be added us ing the delivered Ml-Minor application Svstem allow user overrides to evaluation dates . Modification People Tools 2 development tools . 07-12-00 07 -Performance Evaluation SF -Standard Human System provides the ability to track probationary periods for performance evaluations . Functionality Resources 07-13-00 07 -Performance Evaluation The ability to end probationary period earlier than originally planned is delivered . The supervisory validation can be added using the delivered Human application System provides the ability to end probationary period earlier than originally planned after validating with Ml-Minor Resources , development and the supervisor that probationary requirements have been met. Modification People Tools 2 workflow tools . HR Adm in. Requirements Page 46 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix · :•-;-: ... v'~;i'i'<'f.i>:l'i<>;?,k~'§':0 ,,:Ff..W '~-1',,:.,;.•,,+,e Mumaru Res&tir:ce..;Admlnlstratlon !Rliaufrementi · .. " ;";',;.;:.<ff~-. .;g,,-f<>'.c . .j; ,,., -:.:ii:i~.Ji,Jf; ~~~j(f-~'t~,..-~ --~ l";f. . .sw~~~i'#~~ '.f'ff'L~~ ;~----.~:1kl-~~{(t.j.~,il/i',~ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 07 -14-00 07 -Performance Evaluation A performance evaluation dashboard is provided that shows the status of outstanding performance evaluati ons . Notifications can be built using the del ivered HRMS Portal appl ication Ml -Minor Pack, development and System provides the ability to Qenerat e notices for personnel evaluations not received . Modification People Tools 2 workflow tools . 07-15-00 07 -Performance Evaluation A ratings summary report is delivered that displays statistical information on SF -Standard performance System provides the abil ity to Qenerate stati stical reportinQ on performance evaluation results . Functionality ePerformance evaluation results. 07-16-00 07 -Performance Eva luation System provides the ability to track all employees on Performance Improvement Plan (PIP), includ ing anticipated performance improvement goals, and trigger follow-up and assessment at user defined SF -Standard interva ls . Functional ity ePerformance 07-17-00 07 -Performance Evaluation System provides performance evaluation data ed its to ensure all required information is provided . (i.e . SF -Standard mandatory vs . optional fields) Functionality ePerformance 07-18-00 07 -Performance Evaluation System provides the ability to supplement standard performance evaluation forms (on line and printed) SF -Standard with user-defined information based on class , department. Functionality ePerformance 07-19 -00 07 -Performance Evaluation System identifies employees eligible to receive annual performance reviews based on merit status, no SF -Standard break in service for the vear. and not on initial probation . Functionality ePerformance 07-20-00 07 -Performance Evaluation System allows for the record ing of performance evaluation meetings including perfo rman ce plan , interim SF -Standard reviews and final meetinQ at the con clusion of the evaluatio n period . Functionality ePerformance 07-21-00 07 -Performance Eva luation SF -Standard System provides the abil ity to lin k compensation to performance evaluation . Functiona li ty ePerformance HR Admin . Requirements Page 47 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~.r_\';.i:-t.;:·C·~";~\"'1! ,. ~~~$/t~:.-!*"~.1'4";~C'~~. '."<X?:',,~ Human'Resotirce~Admlnlstratlon'tReaulrementsAlt. lt''l'ic:~';;i;·:~*~r1;J , .. ;,:· ;'W'~:,';'>.:.;:?t~,,,.,p.,,,·,~ . .,,,,~ .. ;"-'~)ttmt:;.14:<tl ,~~~~~.~$it}r~~::;t "'W'4"•~·~'>-~ .. <>i'".ili->~~?~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 07-22-00 07 -Performance Evaluation Enterprise Learning Management can be used to track completion of employee performance eva luation tra ini ng . The preven ti on of un trained supervisors from serv ing as eva luators would Enterprise need to be added Learning using the delivered System tracks the completi on of employee performance evaluation tra ining for all supe rv is ors and Ml-Minor Management, app lica ti on prevents un-tra ined supervisors from serving as evaluators . Modification People Tools 2 development tools. 07 -23-00 07 -Performance Evaluation A report Is delivered that shows the status of performance eva luations. City defined counts can be added to this report or a new RQ -Provided report created System provides counts of evaluations complete , not complete du e to on leave statu s, suspe ns ion , exi t through Reporting us ing the delivered from the merit system and supervisors not in compl iance. or Query Tool Reporting Tools 2 reporting tools . 07-24-00 07 -Performance Eva luation RQ -Prov ided System provides the ability to produce organization unit statistical analys is of annual evaluation ratings through Reporting bv race and oender. or Query Tool Reporting Tools 2 07-25-00 07 -Performance Evaluation RQ -Provided System provides the ability to select a random list of a user speci fied percentage of evaluations to audit through Reporting by department or Query Tool Reporting Tools 2 07-26-00 07 -Performance Evaluation RQ -Provided System provides the ability to identify employees detailed to special duty from a merit to a non-merit through Reporting position . or Query Tool Reporting Tools 2 07-27-00 07 -Performance Evaluati on SF -Standard System provides the ability to maintain history of performance evaluations for a user defined period . Functionality ~6itr". ,. amaJmnM>'>' • :r·~\?-~~w~ Coll.ecnva.isatoall1.ln "'"'~~~;;;:;;, ,. ,. ,,-,:i,:: .. ~,-~';~: .~.~~~"B It~; ' > ·J, ' ;._~ ;, ;'-~··""- HR Admin . Requirements Page 48 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix li\';·,t!<,~';i;:4,i;/~C,,iw....,-$'~""~'~~,;,,:,,•~·,;;...,,~r,,ii!;.·,i;t));fumalUReS'oucce'tAamlnlstratlonrReaulrements~~..t!.::~~',:~,;r;,t;:;i:i/;,'~'<,1,J',.t'l/'.%,;Rf>t{~.,.\i:t~-"i: (,'/~.;..,~.'ti,~ ~fi!.,j~ 1~~'1'i.'.,,' ~ ,.,,.. · . .,,i,f,~~L~.··:. .. ,x.t.,;;, f;,.~it'i.'!;F.J~~ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 08-01 -00 08 .. Collective Bargaining System provides the ability to define business rules for each bargaining unit and department which impacts how employees assigned to the bargaining unit are processed . Examples of bargaining unit SF -Standard Human business rules are : Functionality Resources 08-01-01 08 .. Collective Bargaining SF - Standard Human Sa lary/ pay schedules/ pay grids Fun ctional ity Resources 08-01 -02 08 .. Collective Bargain ing SF - Standard Human Grievance steps Functionality Resources 08 -01 -03 08 .. Collective Bargaining SF- Standard Human Leave benefits Functionality Resources 08 -01 -04 08 .. Collective Bargaining SF- Standard Human Expense reimbursements Functiona li ty Resources 08-01-05 08 .. Collective Barga ining SF- Standard Human Hours of work (deviated schedules) Functionalit. Resources 08-01-06 08 .. Collective Bargain ing SF- Standard Human Work breaks Functionalitv Resources 08 -01 -07 08 .. Collective Bargaining SF - Standard Human Health & safetv Functionali!', Resources 08-01-08 08 .. Collective Bargaining SF - Standard Human Transfers Functionalit, Resources 08-01-09 08 .. Collective Bargain ing SF- Standard Human Layoffs Functi ona lil'I Resources 08 -01 -10 08 .. Collective Bargaining SF- Standard Human HirinQ contractors Functionalil'I Resources 08-01 -11 08 .. Collective Barga ining SF- Standard Human Dress code I uniforms Functionality Resources HR Admin. Requirements Page 49 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix Ii'''\'.'';..,."' w,e:}&~~.;:tfft,,:r~~~~~'}'f '''Huma'n,Resour.ce'lAdnilrilstiat1on1 R'eau1remen :-,.:,-fo'.'4-~:,1--.:;~t~J1.~_:-;4il-)(~:Pf4i•.i:~f~~.;;. .• --·~ l~'!=''t'»i84~~:lf-~}it'}:?, :i.. •.> ..... ,~, .. '~;f;~vl.'¥. r:w ~~.,.,<?>~= Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 08-0 1-1 2 08 -Collective Barga ining SF- Standard Human Dues Functionalitv Resources 08,01-13 08 -Collecti ve Bargain ing SF- Standard Human Equipment Functionality Resources 08-01 -14 08 -Collective Bargain ing SF- Standard Human Seniority determination Functionalitv Resources 08 -0 1-15 08 -Collective Bargaining SF- Standard Human Management rights (e .g ., suspe nd , demote , discharge, lay off) Functionalir, Resou rces 08-02-00 08 -Collective Bargain ing Human Re sources , System provides the ab ility to relate e mploye es to user-defined associ ations that establish payroll SF -Standard Payroll for North deductions for association dues. Functionality America 08-03-00 08 • Collective Bargaining SF -Standard Human System provides the ability to track changes to business rules for each bargaining unit. Functionality Resources 08-04-00 08 -Collective Bargaining Reporting Tools, Human What-if scenarios System provides the ability to extract basic compensation and employer pa id benefit data for employees RQ -Provided Resources, can be built using assigned to a barga ining unit so that compensation and union analysts can conduct what-if through Reporting Payroll for North the delivered comoensation plannina . or Querv Tool America 1 reoortina tools. 08-05-00 08 -Collective Barga ining System provides the ability to track multiple contract terms by bargaining unit which cross calendar and SF -Standard Human fiscal vears . Functionalitv Resources 08-06-00 08 -Collective Bargaining Mu ltiple contract periods can be tracked historically . Trend information RQ -Provided Reporting Tools , can be obta ined System provides the ability to track multiple contract periods historically to produ ce tre nd information for through Reporting Human using the delivered baraa inina . or Querv Tool Resources 2 reoortina tools . 08-07-00 08 -Collective Barga ining Th is ability can be added using the delivered Ml-Minor application Svstem orovides the abilitv to attach labor aareements and cost analvsis to each baraain ing unit. Modification PeooleTools 2 development tools . HR Admin . Requirements Page 50 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix • ..,;%1!!.i.it~'f; ii_~~3'4').:i;.,.;,,~ ,.;:~~!f.i~~~~ .ii•ll!lii:Uman'>Reso.ui"ce!A'dmfoliltratlcmtRe.i:iolrements ~~ii'-.~"ffi~~:-f;':;il!k~~~~f;~~, l!;l.\i:,\ii~~'iAi'.,'it;yr!; f!!l~;i14')-~;;,,~ r.i':'.'c: ~~;{. ~%~~~ii~· Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 08 -08-00 08 -Collective Bargaining This functionality cari be added to any employee record using the delivered application development tools or Oracle's imag ing System provides the ability to attach scanned external documents to a bargaining unit including question Ml-Minor People Tools , product , Stellent , and answer documents. Modification Stellent 2 can be used . lii'll9~0~00Jff o'~f e.o'ottacV~dooi nis_tratro'n ' ., · ~-~~i.eon(tactt~am101stmt1on-.~'fr1c:Wi.,,,,~. : ,.,r,,I~Jl~~~"~~ ~·t ~-0 ct"· ' .51! ' · •. '!ii},':liiff~~ ·-"''" '" 'T"J.,.,,l', .,-.» ' ,,-.; @;.. ' 09-01 -00 09 -Contract Administration System provides the ability to relate disciplinary actions and grievances to provisions of the collective SF -Standard bargaining agreements . Functionality 09-02-00 09 -Contract Administration eVerge feels this may be possible through modification NA-Cannot depending on the System provides the ability to compare two (2) contracts and show the differences (additions, deletions Meet exact and changes). Requirement requirements . 09-03-00 09 -Contract Administration System provides the capability to apply bargaining unit business rules to administer contract Ml-Minor compliance . Modification 24 09-04-00 09 -Contract Administration System provides the capability to track participants engaging in illegal job actions (e .g ., work stoppages) SF -Standard including the cost associated with replacing the work hours of the missing labor. Functionality Time & Labor &ip,>rir-m _o .. '• ,.,!'.G"J1e11a,;,,;..;.,, .• ijlftn1ati5ls:¢!~· ,. ·-·,·8. 'divan:c:e.11,1&tEm1>l~ee,~om~1-1ntl '. · ,=\·,.,~~i,1¥',if,,i,!~t(fj)i'"''' -*~. < il,·' . ' -~ ;µ~i ",n".:.,,; _,.-~{~~! , ,• ' . .. . .. ':,• 10-01-00 10 -Grievances/Complaints Grievances can be tracked in Human Resources . The automated routing can be added using the delivered Human application and System provides the ability to establish business rules for automated routing of grievance information as Ml-Minor Resources , workflow specified . Modification People Tools 12 development tools . 10-02-00 10 -Grievances/Complaints System provides the ab ility to automatically assign a randoml y generated identification number to each SF -Standard Human I grievance or to accept input of a grievance number assigned by an organization unit Functionality Resources 10-03-00 10 -Grievances/Complaints SF -Standard Human System provides the ability to define steps in the grievance process. Functionality Resources 10-04 -00 10 -Grievances/Compla ints SF -Standa rd Human System provides the ability to track the current status of any grievance . Functionality Resources HR Admin . Requirements Page 51 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ,,:., .. ,'?' W¥ ~'"'~'i!!:i·%t'~.,.~~l,,/•~'l:f'.".:.5Jl':t· ~'''i, l l:lurriao'1Resoilrcei lrdmlnlstratlonl~""'';lrementsN:!);lf,,;,,;;p.:lJi~\ .. tN-;,:EY',,"-· ·ffl,'t'(t,<.~~"il!.;:"'i"\°~,:1.,,.,.-~ ~~,·~,~{,~}l~~,,, ... ~"'if_~*~ ..'if.:jjit£~~~~ ,\j:~_c,;Mr'.\lf.lt:\ . ,<;., ~®~}it~-~}~l'' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 10-05-00 10 -Grievances/Com pla ints Authorized users can use the Grievances feature in PeopleSoft Human Resources to enter formal grievances filed by employees, applicants , unions , or other sources, and to track the steps taken to SF -Standard Human reso lve each System provides the ability to track various data regarding each grievance including : Fun ctio nality Resources grievance. 10-05-01 1 o -Grievances/Complaints SF - Standard Human Organization unit Functionali~ Resources 10-05-02 1 o -Grievances/Compla ints SF- Standard Human Grievance number Functionali~ Resources 10-05-03 1 o -Grievances/Compla ints SF- Standard Human Type of grievance Functionalir, Resources 10-05-04 10 -Grievances/Complaints SF- Standard Human Grievant Functionalir, Resources 10-05-05 10 -Grievances/Compla ints SF- Standard Human Grievance step Functionalil'v Resources 10-05-06 1 o -Grievances/Complaints Mediator can Human be added to Ml-Minor Resources , the grievance Mediator Modification People Tools 2 data . 10-05-07 10 -Grievances/Complaints Job classification can be added Human to the Ml-Minor Resources, grievance Job Classification Code Modification People Tools 2 process. HR Admin. Requirements Page 52 of 403 November 15, 2007 ERP Project ReqtNum Category 10-06-00 10 • Grievances/Complaints 10-06-01 10. Grievances/Complaints 10-06-02 10. Grievances/Complaints 10-06-03 10 · Grievances/Complaints 10-06-04 10 · Grievances/Complaints 10-07 -00 10 • Grievances/Complaints 10-07 -01 1 O • Grievances/Complaints 10-07-02 10. Grievances/Complaints 1 0-07 -03 10 • Grievances/Complaints 10-07-04 10 • Grievances/Complaints 10-07 -05 10 · Grievances/Complaints 1 0-07 -06 1 O · Grievances/Complaints 10-08-00 10 • Grievances/Complaints 10-09-00 1 O • Grievances/Complaints HR Admin . Requirements Requirement Text System provides the ability to track events in the grievance process (bv step) includino: Event codes Event dates (e .o., filed on this date, answered on this date) Outcome Individuals involved at each step of the arievance process System provides the ability to track grievance outcomes including the step in which the outcome was reached includina: Settle Deny Grant Modify Withdraw Waive System provides the tracking of historical information for all grievances. System grievance history can be maintained for a user specified time . Page 53 of 403 Appendix D · Functional Requirements Matrix Degree of Fit Module Response SF -Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionality Resources SF -Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionality Resources SF- Standard Human Functionalil) Resources SF- Standard Human Functionalil) Resources SF -Standard Human Functionality SF -Standard Functionality Resources Human Resources Hours to Modify Comments November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ;·!Ji,,,t':''1"JJl:. '-~f-'~'--W.5~t~~~"~':!io'\lif',i.~1e;i-it~t,turiiamReao1ficetAdinfntitrilUo·nca.routremen ~ .... -,.':.f'.£._~fl-~" '·~, ,.; ._,,.., '. ., . .. . , ;.. ;,..,_.._ ... ~ . -·· ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 10-10-00 10 · Grieva nces/Complaints System provides the ability to track employee complaints including process steps , events, dispute SF -Standa rd Human resolution actions and outcomes. Functionality Resources 10-11-00 10 • Grievances/Complaints System provides the ability to track , route and summarize EEO related complaints (e .g ., discrimination . SF -Standard Human sexual harassment. reasonable accommodations). Functionality Resources 10-12-00 10 · Grievances/Complaints The delivered reporting tools provide the ability to analyze System provides the ability to ana lyze grievance and complaint data by type, organization unit and SF -Standard grievance and outcome. Functionality Reporting Tools complaint data . 10-13-00 1 O • Grievances/Compla ints System provides the ability to track the status of both formal (action pursued outside the City) and SF -Standard Human informal (resolution souQht within the City) employee complaints . Functionality Resources 01,i i~O~OO~ ~ H-i DiscioJinarv?A:ciion~~--;dt-•1-''~-~1(s1-~,-;;:"f"'~.:,.~J.:-il·,r~_,,,,1~,~·_e1,c1pltnair/JAcUonlWiw -,.,.i;ii';,, ...-,.ts ·i?i£rl!:" • ,-,;,..._,,~·-~-»-·~ ~-. ----~~, ~~-·---.... ~~--••;..! · .J..:,4j.·,~--~i.--::.1' ,1.i"'''l:fo'":-•,. [-ii,I,1'~.ll 11-01-00 11 . Disciplinary Actions Authorized users can employ the Di sci pl inary Action feature in PeopleSoft to accurately record SF -Standard Human disciplinary actions System provides the ability for authorized users to enter requests for disciplinary actions. Functionality Resources by employee. 11-02-00 11 • Disciplinary Actions Human Resources can be used to track multiple employee incidents with most of the desired functionality. The policy paragraph and the routing can be added using the delivered Human application System provides for tracking of multiple employee incidents with description of reason(s) for proposed Ml-Minor Resources . development and disciplinary action , policv paraqraph and section violated with automated routinq to HR , supervisors . Modification People Tools 5 workftow tools . HR Admin. Requ ire ments Page 54 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix 1,}S,~lr.;;1.,.1', , .. ..,,,.,~· ". "' m.l""""""~'•f%iJ•.;fl')i' ·~-rMumah!.Risource?~dmlrilstratlolllRe'aulrements'i/i~~.~~~JfMi!IW'il.iiJ!~(~<~,ir,\;,1p~ft~t{~~Fl;/J.i ¥~.;'N,f.~-: ~:;~i-.~l~f 1'~~$$~~~{]:~ l!',)"-~~MK~.Jm Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 11 -03-00 11 -Disciplinary Actions The de li vered discipl inary action process provides the abil ity to define steps. The predefined time periods can be added in the comments or step descriptions or date fields can be added using the Human del ivered System provides the ability to define steps in the disciplinary action process (i ncluding predefined time Ml-Minor Resources , application periods for each step). Modification People Tools 5 development tools. 11-04-00 11 -Discipl inary Actions SF -Standard Human System provides the ability to track disciplinary steps, events , actions and outcomes for employees. Functionality Resources 11-05-00 11 -Disciplinary Actions This routing can be added using the delivered Human application and System provides for automated routing of incident and proposed disciplinary action information to HR, Ml-Minor Resources , workflow supervisors . Modification Peop le Tools 5 development tools . 11-06-00 11 -Disciplinary Actions The reporting tools provide the ability to create a list of Human disciplinary actions System provides the ability to id e ntify when final disciplinary action decisions a re not determined in a SF -Standard Resources , not determined in a timely manner . Functionality Reporting Tools timely manner. 11 -07-00 11 -Disciplinary Actions This flagging capability can be added using the Human delivered Ml-Minor Resources, application System provides a method to flag targeted groups to review disciplinary, discharge and layoff actions . Modification People Tools 2 development tools . 11-08-00 11 -Disciplinary Actions Disciplinary Letters System provides automated commun ication triggered by disciplinary actions on targeted employee SF -Standard Human can be created and 1groups. Functionality Resources sent to employees. HR Admin. Requirements Page 55 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~.~fi6s•Jzr,t;;:,w ,~'@~~:!t,"lil...~"jlj/,m~';f,i}~ t~~Hunian~Resourc'efAdmlnlstratlori·Reoulrerrient&ie-';rl\~;,.~~;!1$,~tef.if-:· -~""*:~..;q,,_,,~-. " t,~ ~;~~~;!··~ 1,-~4·~~~~;'.?,;',) r:;.i .i;J;f,~'i~~~l ~f,;<i".:11,~,~-WS' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 11-09-00 11 -Disciplinary Actions The reporting tools provide the ability to create a list of Human disciplinary actions System provides the ability to identify when final disciplinary action decisions are not determined in a SF -Standard Resources , not determ ined in a timely manner. Functionality Reporting Tools timely manner. 11 -10-00 11 -Disciplinary Actions Disciplinary acti ons SF -Standard Human are user -defined System provides the ability to track all discipl inary actions including : Functionality Resources and table driven . 11-10-01 11 -Disciplinary Actions SF- Standard Human Reversion Functionality Resources 11-10-02 11 -Disciplinary Actions SF- Standard Human letters of reprimand Functional il'I Resources 11 -1 0-03 11 -Disciplinary Actions SF- Standard Human Pre-d isciolinarv notice Functionality Resources 11 -10-04 11 -Disciplinary Actions SF- Standard Human Demotion for cause Functionality Resources 11 -10-05 11 -Disciplinary Actions SF- Standard Human Suspensions Functionality Resources 11-10-06 11 -Disciplinary Actions SF- Standard Human Termination Functionality Resources 11-10-07 11 -Disciplinary Actions SF- Standard Human Investigatory notices Functionality Resources 11-10-08 11 -Disciplinary Actions SF- Standard Human Dismissal Functionality Resources 11-10-09 11 -Disciplinary Actions SF- Standard Human Intent to dismiss Functionality Resources HR Admin . Requirements Page 56 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ·-~~~:ftiilitttr:J:=~-~f·u-'ff}?fu'~ff~~rt~--f~~)~t~~~~£.t1:-11~-m~~1'.~~~~J1~1~~ ~ ~q?'t-r~l~fil;Hlt~:!ftil.rIL~·li.t! ~:}~;::.t~~~t:t~~i£:11f~~i:~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 11-10-10 11 -Disciplinary Actions SF- Standard Human Intent to discipline Functionality Resources 11 -10-11 11 -Disciplinary Actions SF- Standard Human Leave or Pay reductions Functionality Resources 11 -11-00 11 -Disciplinary Actions SF -Standard Human System provides the ability to track all events in the disciplinarv process includina : Functionality Resources 11-11-01 11 -Disciplinary Actions SF- Standard Human Event dates Functionality Resources 11 -11 -02 11 -Disciplinary Actions SF- Standard Human Event issues Functionality Resources 11-11-03 11 -Disciplinary Actions SF- Standard Human Event outcomes Functionality Resources 11 -12-00 11 -Disciplinary Actions The delivered reporting tools provide the ability System provides the ability to produce statistical analyses of all disciplinary actions by race , ethnicity, SF -Standard to produce gender , and organizational unit. Functionality Reportina Tools statistical analvses . 11-13-00 11 -Disciplinary Actions The delivered security tools can be used to control disciplinary actions SF -Standard by level of System provides the ability to control disciplinary actions by level of authority . Functionality People Tools authoritv. HR Admin. Requirements Page 57 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix f.~~t~~;,;~~~~~t,{~:; Q'~~~\,.?' ~ '.'j~~'.{'i\., !{AuriianJResourcefAcfmliltstratlon·Re'nulreiheriti~"'+;:Ji:i.1:e-,,..,~~~~.~~~~~se~;,~~ ~' ' ";} '." t'f?.f"'·'""'· ''?M:':"i~~~ "-i;·~~,.itP,"<,-"8,W.'l/i:, l~~o;,i;,.'.',~,.~~~t,::"(11 Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 11 -14-00 11 -Disciplinary A ctions PeopleSofl provides archiving capability del ivered with the underlying toolset (People Tools) called Data Archive Manager. This tool can be used to archive disciplinary data (or any data) to archive tables or flat files orto delete files without archiving. With this tool , the City can archive or purge disciplinary actions . The delivered security Human tools can be used System provides the ability to track historical information for all disciplinary actions with user defined SF -Standard Resources , to ensure proper parameters for modifv and Purae with the proper securitv. Functionality People Tools authority. 11-15-00 11 -Disciplinary Actions FLSA exempt status is stored at the employee or job level and can be linked with System provides the ability to link FLSA exempt status with approved disciplinary actions based on SF -Standard Human disciplinary reQulations . Functionality Resources actions. 11 -1 6-00 11 -Disciplinary Actions SF -Standard Human Svstem disciPl inarv action historv can be maintained for a user specified time. Functionality Resources ,,.r1z .. ow.mn f (,Ul\fe_a . ,_, .......... ·.·' (£~!f~";!'t':'" ~ -"' .. 12-01-00 12 -Appeals/Hearings Appeals can be System provides the ability to track appeals filed by employees (e .g., dismissal , discipline , performance recorded as part of evaluation , applicant rejection , register removal, demotion, involuntary transfer, reallocation , records SF -Standard Human the disciplinary inspection, suspension , lavoff, reclassifications). Functionality Resources action process . HR Ad min . Requ irements Page 58 of 403 November 15, 2007 ERP Project Reqt Num Category 12-02-00 12 -Appeals/Hearings 12-03-00 12 -Appeals/Hearings 12-04-00 12 -Appeals/Hearings 12-05-00 12 -Appeals/Hearings 13-01-00 13 -Employee Suggestion 13-02-00 13 -Employee Suggestion 13-03-00 13 -Employee Suggestion 13-04-00 13 -Employee Suggestion 13-05-00 13 -Employee Suggestion 13-05-01 13 -Employee Suggestion HR Admin . Requirements Requirement Text System provides the ability to assign appeal numbers to each appeal filed and to produce a log of appeals bv number, department and person filing . System provides the ability to retain and share a log of all appeals filed , including their filing date, department, name and emplovee id , status , disposition , basis/reason, and final ruling . System provides a means to set up steps and periods for each step in the appeals process (e.g ., filing , pre-hearing, motion , evidentiary hearing, interim order, exceptions filing , mediation, final order, appeals outcome). Svstem provides a means to enter settlement information on each appeal. • ... ~.love-uffiiJsl!o.0•11.roa~m ""'~~;Jt,,~,:,~;,~\olit;;,~;;,,,,.,,.,,,,f,/ System provides for the submission, evaluation , and management of employee suggestions . System provides the ability to generate automated notification to users (department) on pending suggestions . System provides the ability to track costs associated with the administration of the employee suggestion I program . System provides for the tracking of costs and benefits associated with the implementation of suggestions . System provides for the following levels of online approval as defined by the user; for example: Evaluator Page 59 of 403 Appendix D -Functional Requirements Matrix Degree of Fit Response Module RQ -Provided Human through Reporting Resources, or Query Tool Reporting Tools RQ -Provided Human through Reporting Resources, or Query Tool Reporting Tools SF -Standard Functionality SF -Standard Functionality MA-Major Modification to Source Code Required Ml-Minor Modification Ml-Minor Modification Ml-Minor Modification Ml-Minor Human Resources Human Resources People Tools People Tools People Tools People Tools Modification People Tools Ml-Minor Modification People Tools Hours to Modify ' . . -~ Comments Most of the desired functionality is delivered . An appeals log can be produced using the delivered reporting 2 tools . This log can be developed using the delivered 2 reporting tools . Comments are provided that can be used to record this information . Employee Suggestion Program functionality could be added using the delivered application 120 development tools . The Hours Amount on 13-01-00 encompasses the enterwork effort for the 13-Employee Suggestion ProQram Bolt-on November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix -~:--;;,;~,;,,"' •,1.;~,, i\1i?~="'1:c',i\~~.:\~"~' • lrluman ,Res'Ource tAdmth'litditlo:n Ren'ottemlfntir,i1'!f,~,i;iJ~t:~,~"";:."'1_;1f,~~,,,;;;r~wif~""* ,;_,;1-~ ,i;\i'~1f~~'!l;;=~ :~li~~~~~ 1:~-f.~~~~~~'fy.?~ ~~;· 'Qi:,:~R;:tt::i~~!f!g;-:;;,} ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 13-05-02 13 -Employee Suggestion Ml-Minor Sum:iestion proQ ram coord inator Modification People Tools 13-05-03 13 -Employee Suggestion Ml-Minor Rev iew board Mod ification People Tools 13-05-04 13 -Employee Suggestion Ml -Minor Board Modification People Tools 13-06-00 13 -Employee Suggestion System provides the ability to produce user-defined notices to suggestion originator as well as Ml-Minor appropriate city personnel when action on a SUQQestion is taken . Modification People Tools 13 -07-00 13 -Employee Suggestion System provides the ability to track status information and provide status updates via email at the option Ml-Minor of the employee or applicable City personne l. Modification People Tools 13-08-00 13 -Employee Suggestion System provides the abil ity to conduct fle xi ble research fo r match ing new suggestions with previously Ml-Minor submitted suQQestions . Modification People Tools 13-09-00 13 -Employee Suggestion Ml-Minor System provides the ability to track rewards to employees when SUQQestions are implemented . Modification People Tools 13-10-00 13 -Employee Suggestion System provides the ability to track and report on information for employee suggestion program results Ml-Minor includinQ: Modification People Tools 13-1 0-01 13 -Employee Suggestion Ml-Mino r Number of new , re jected , adopted SUQQestions for the reauested period Modification People Tools 13-10-02 13 -Employee Suggestion Ml-Minor Number of certificate, cash awards for the reauested period Mod ifica tio n People Tools 13-10-03 13 -Employee Suggestion Ml-Minor Amount of savings by user defined period Modification People Tools 13-10-04 13 -Employee Suggestion Ml-Minor Amount of cash awards for the reauested period Modification People Tools ,!;\1.4,nrunm:; j;4-1Ei'n11tovee'Jf.llsto111£,P,;;~,,~.;? ~""-'"'~~.J'~.J<,,9:~")~~~·e,,;-;,,em·11J12v.e~Ji(ito.r:v.tJ;;~./4~,$"'\W'i,r;'ft;i,~~'1'~w.::::11 ii"~'"'.'t!"~f«;,;;'q ~-;~-..%*!~,/;'); ~·tJl:i~i\:-47.;.;j,.,.,~£.~ i ·· < . 14-01 -00 14 -Employee History System provides the ability to access Employee Profile information based on po int in time historical SF -Standard Human date, incl ud ing kev fields associated with an employee record such as: Functionality Resources 14-01 -01 14 -Employee History SF - Standard Human Employee name, Employee ID and SSN Functionali!'i Resources 14-01 -02 14 -Employee History SF- Standard Human Demographic data Functionali!'/ Resources 14-01-03 14 -Employee History SF- Standard Human Position data Functional ity Resources 14-01 -04 14 -Employee History SF- Standard Human Organizational information Functionality Resources 14-01 -05 14 -Employee History SF- Standard Human Benefit plan participation Functiona lir, Resources HR Admin. Requirements Page 60 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~~>\ti~ ,·ID.·#(~~ .-.·, ,.-~1l <i:~~Huriiiin"!Resoui:cetAdmlitlstratlonfReouliemeotslili~~""'»;'.,!,~a~J;t~~~~";i,;/;',i':,_ ·-' ,., ·~ "' ' •, ,.' ... ~··,-~(,..~~ ~lliii11ai.?!\~,C ~~~~!ii ~~)'lk(t'l;.~ . . ~ ' " Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 14-0 1-06 14 -Employee History SF- Standard Human Salary data Functiona lity Resources 14-01-07 14 -Employee History SF- Standard Human Classification data Functionality Resources 14-01-08 14 -Employee History SF- Standard Human EEO / job group/ CIC Functionality Resources 14-01-09 14 -Employee History SF- Standard Human Beneficiaries Functionality Resources 14-01-10 14 -Employee History SF- Standard Human Workers' compensation status Functionaiit Resources 14-02-00 14 -Employee History SF -Standard Human Svstem provides the ability to track emplovee history and all change transactions includino : Functionality Resources 14-02-01 14 -Employee History SF- Standard Human Position chanoes Functionalit Resources 14-02-02 14 -Employee History SF- Standard Human Salary chanoes Functionalit Resources 14-02-03 14 -Employee History SF- Standard Human Status chanqes Functionalil', Resources 14-02-04 14 -Employee History SF- Standard Human Demographic changes Functionalitv Resources 14-02-05 14 -Employee History SF- Standard Human Organization changes Functionalitv Resources 14-02-06 14 -Employee History SF- Standard Human Payroll data Functionaiitv Resources HR Admin . Requirements Page 61 of 403 November 15 , 2007 ERP Project ReqtNum Category Requirement Text 14-02 -07 14 -Employee History Benefit coverage changes 14-03-00 14 -Employee History System provide the abilitv to track FMLA el iqibilitv and usaQe . 14-04 -00 14 -Employee History System provides the abilitv to track appl ication date and status of short and long te rm employee leave . Appendix D -Functional Requirements Matrix Degree of Fit Response SF- Standard Module Human Functiona li tv Resources SF -Standa rd Absence Functionality Management Human Resources , SF -Standard Absence Functionality Management Hours to Modify Comments ~~f {i,.Q<J,-Ons! 15E.:fSa'fetyM7erkei:SIJComiflriUI {,: • .;,.;; ,,,,;"~,-.,~;;!.!,..,_ ._ , . fSafeM&Wo {Re w Conio<tm,~•;~~€",..:J!!t:~~li-\''':<l'-.... '" ~~j-:<:;'t~i~ ~:~f: .... ~ .;t 15-01 -00 15 -Safety/Workers' Comp 15-02-00 15 -Safety/Workers' Comp 15-03-00 15 -Safety/Workers' Comp 15-04-00 15 -Safety/Workers' Comp 15-05-00 15 -Safety/Workers' Comp 15-06-00 15 -Safety/Workers' Comp 15-07 -00 15 -Safety/Workers' Comp 15-07-01 15 -Safety/Workers' Comp 15-07-02 15 -Safety/Workers' Comp 15-07-03 15 -Safety/Workers' Comp 15-08 -00 15 -Safety/Workers' Comp HR Adm in. Requ irements System provides the abi lity to compensate employees awaiting workers' compensation benefits with leave benefits . The city is self-insured and uses a TPA for payment of benefits System provides the ability to enter and tra ck first reports of illness or injury based upon Texas Dept. of Insurance form , includ ing the automated as si gnment of a cla im number. System prov ides the ab il ity to process (ca lcu late cla im benefit amt and initiate payment process) and track incurred and total Workers' compensation indemnity benefits by benefit types . (temporary , impairment, supplemental , lifetime , death). System provides the ability to process (ca lculate sa lary continuation amt and in iti ate payment process) and track salary continuation benefits . System provides the abil ity to track incurred and tota l cost of injuries by employee , depa rt ment , type of in jury , and fo r any accommodations. System provides the ability to track incurred and total medical costs Systerr,i provides the ability to track injury/illness data includinq : State of Texas Form DWC-1 "First Report of Injury or Illness" data fields State of Texas Fo rm DWC-3 "Wage Statement" and DWC-3ME "Employee's Mu ltiple Employment Wage Statement" data fie lds Human Resources, SF -Standard Payroll for North Functionality America SF -Standard Human Functionality Resources Human Re sources , SF -Standard Payroll for North Functionality America Human Resources , SF -Standard Payroll for North Functionality America SF -Standard Human Functionality Resources SF -Standard Human Functionality Resources SF -Standard Human Functiona lity Resources SF- Standard Human Functionalil', Resources SF- Standard Human Functionalil'I Resources SF- Standard Human State of Texas Form DWC-6 "Supplemental Report of Injury'' data fields Functionalil:'I Resources , SF -Standard Human System provides the abil ity to track liability cl aims against the city filed by current or prev io us employees . Functionality Resources The data requ ired on the forms below can be cap tured in HCM . Page 62 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix l;i!;,~.q,~f;~"\\'~_p,~~~~'t!::-r~f:;,,w~~"';:cc,.,,. i<lt?,,Huirian,Resoiirce"Adinlnlsttatlon ·Relluh:errienlli4I~tJ,t-f·~ :i :: ... l, "!~,t,,,)\ ;Gi.~,;;,•"'.'l'J>,,,J:,.,,h :,, ";, ~lf:~{· ~,~ J:Ji~'{;., ,~;;r-'.,.,,::,>,~.1'~>· :·~f~)'.:'t\ ·~~J~~-"~i,,i lk~·~~'lfJ;!;\~.)li:,'0,t: Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 15-09-00 15 -Safety/Workers· Comp SF -Standard Human System provides the ability to track transitional duty assignments . Functionalitv Resources 15-09-01 15 -Safety/Workers' Comp SF -Standard Human Modified Duty Functionalitv Resources 15-09-02 15 -Safety/Workers' Comp SF -Standard Human Alternate Duty Functionalitv Resources 15-09-03 15 -Safety/Workers' Comp SF -Standard Human Extended Limited Duty Functional itv Resources 15-09-04 15 -Safety/Workers' Comp SF -Standard Human Limited Duty Functionalitv Resources 15-09-05 15 -Safety/Workers' Comp SF -Standard Human Full Duty Functionalitv Resources 15 -10-00 15 -Safety/Workers' Comp Work restrictions SF -Standard Human are table driven System provides the ability to track Regular and temporary work restrictions based on doctor orders . Functionalitv Resources and user-defined . 15-10-01 15 -Safety/Workers' Comp SF -Standard Human Civil Service Injury Leave and Extensions of Injury Leave Functionalitv Resources 15-10-02 15 -Safety/Workers' Comp SF -Standard Human MMI Date Functional itv Resources 15-10-03 15 -Safety/Workers' Comp SF -Standard Human Impairment Ralina Functionality Resources 15-10-04 15 -Safety/Workers' Comp SF -Standard Human Emplovment Options Processes and Data Functionality Resources 15-11-00 15 -Safety/Workers' Comp SF -Standard Human System provides the ability to track accidents by OSHA 300 Log data elements. Functionality Resources 15-12-00 15 -Safety/Workers' Comp System provides the ability to track accident history by employee and claim for the following data SF -Standard Human elements : Functionality Resources 15-12-01 15 -Safety/Workers' Comp SF- Standard Human Flaa if on transitional dutv Functionalil'i Resources 15-12-02 15 -Safety/Workers' Comp SF- Standard Human Multiple Return-to-Work Dates Functionalit-i Resources 15-12-03 15 -Safety/Workers' Comp SF- Standard Human Date transitional dutv should end F unctionalil'i Resources 15-1 2-04 15 -Safety/Workers' Comp The cost of lost time can be added using the delivered Human application Ml-Minor Resources , development Cost of time lost Modification People Tools 5 tools . HR Admin . Requirements Page 63 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ~-:~~":.:-~ i~~~::1~·~:~/:_::~"'J~~~;t:?.;5:;t:t ~ID1tlrff~€0I~7m:filfff0frrffi.Uf1!2°r"~:·;~~2L~~r;;':~b~-~-·~"}£.E~~~~~Jk~~-1~I: ~~~·. , 1~~? :~ .. :,,~ : .. -· ~-1~--·( · -J::.;~5]1~Jr:~JX:7}J!?·t~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 15-12-05 15 -Safety/Workers' Comp Lost days are provided . The delivered application development tools can be used to Human convert these Ml-Minor Resources , days into Lost time hours Modification People Tools 5 hours. 15-12-06 15 -Safety/Workers' Comp Salary supplementati on can be tracked on the employee's SF-job or Standard Human compensation Salarv Supplementation Functionality Resources record . 15-12-07 15 -Safety/Workers' Comp SF- Standard Human Type of restriction Functionalit>, Resources 15-13-00 15 -Safety/Workers' Comp This functionality can be added Human using the delivered System provides the ability to calculate salary supplementation amount by percentage and track Ml-Minor Resources, application ex1ensions. Modification People Tools 10 development tools . 15-14-00 15 -Safety/Workers' Comp Worker's Comp Medical claim functionality is delivered functionality in Human Resources . The delivered application development tools provide the ability Human to create the import System provides the ability to import and track workers' compensation medical transactions and claim SF -Standard Resources, process for these I payment data: Functionality People Tools claims . HR Ad min . Requirements Page 64 of 403 November 15, 2007 ERP Project Reqt Num Category 15-14-01 15 -Safety/Workers' Comp 15-14-02 15 -Safety/Workers' Comp 15-14-03 15 -Safety/Workers' Comp 15-15-00 15 -Safety/Workers' Comp 15-16-00 15 -Safety/Workers' Comp 15-17-00 15 -Safety/Workers' Comp 15-18-00 15 -Safety/Workers' Comp 15-18-01 15 -Safety/Workers' Comp HR Admin . Requirements Appendix D -Functional Requirements Matrix Requirement Text Bv Name and Type of Medical Provider (hospital , physician , physical therapv, pharmacy) Bv Treatment Code /ICD-9 Code) Degree of Fit Response SF- Standard Functionalitv SF- Standard Functionalitv SF- Module Human Resources , People Tools Human Resources , People Tools Human Standard Resources, Claim payment amount Functionality People Tools System provides the ability to track workers' compensation incurred and total allocated loss adjustment SF -Standard expenses bv !voe of expense . Functionality Ml-Minor Svstem provides the ability to import and track workers' compensation subroaation and other recoveries . Modification System provides the ability to import and track workers' compensation contested cases and court decisions. System provides the ability to import and track data provided by the City's contract pro vider for Occupational Healthcare Services , such as : Drug/ Alcohol Screens/ Tests Page 65 of 403 Ml-Minor Modification SF -Standard Functionality SF- Standard Functi onality Human Resources , People Tools Human Resources, People Tools Human Resources, People Tools Human Resources, People Tools Human Resources , People Tools Hours to Modify Comments This functionality can be added using the delivered application 12 development tools . This functionality can be added using the delivered application 1 o development tools . Human Resources can be used to track employee medical information as delivered . The application development tools provide the ability to create the import process from the City's provider. November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ·.,,,,, ''1!"",.:t·'"'kJi if.Z.f.~•'f:·"',ti/·"'c~l\•'1'1l!.·,¢. '"~-..~<>1l Humi11itlResou·rce !Admlnlstritlc1n'.Reaulremenfsffei:f·t~·:: .• ,. co;;!~:;tr.,_,• -.,.,;h.5\l'!f'',!\l%,,~· .. ;,s?~r.rcl';. a-.~..:.W~-./~~\t~'~:-1,;:;•Jt:il<,:':il:;;~~c'.1-1.,, .,(t~i;;1':ii:c:~":e;;t· ~~r;: -~/s1!',l'.''.l,i,i:,F.!ll{~ ,fl'.\ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 15-18-02 15 -Safety/Workers' Comp SF-Human Standard Resources , Vaccinations by Type Functionality People Tools 15-18-03 15 -Safety/Workers' Comp SF -Human Standard Resources , Physical Examinations -Pre-Placement and Post-Employment Functional ity People Tools 15-18-04 15 -Safety/Workers' Comp e can be used for any type of evaluation SF-including Standard ePerforman human Human Performance Evaluations Functionality ce performance . 15-18-05 15 -Safety/Workers' Comp Assumes COL is SF-Human Commercial Standard Resources , Driver's CDL Certification Functionality People Tools License 15-18-06 15 -Safety/Workers' Comp SF-Human Standard Resources , Medical Surveillance Exams Functi onality People Tools 15-19-00 15 -Safety/Workers' Comp The application development tools provide the ability to create the import process from the City's contracted Human Workers' Comp System provides the ability to import data from the City's contracted Workers' Compensation Healthcare SF -Standard Resources , Healthcare Network when implemented. Functionality People Tools Network. 15-20-00 15 -Safety/Workers' Comp The del ivered reporting tools provide the ab ility to create and run reports by any user defined criteria including department, SF -Standard location , and Svstem provides the ability to create and run reports bv Dept., Location , Section . Functionalitv Reportina Tools section . HR Admin . Requirements Page 66 of 403 November 15, 2007 ERP ProJect Reqt Num Category 15-21-00 15 -Safety/Workers' Comp HR Admin. Requirements Appendix D -Functional Requirements Matrix Requirement Text Degree of Fit Response Systems provides the ability to calculate the city's and employee's retirement contribution for temporary SF -Standard income benefits paid by a TPA. Functionality Page 67 of 403 Module Payroll for North America , Human Resources Hours to Modify Comments November 15, 2007 ERP Proj ect 17 -Pa roll Gen . R mts 17-01-01 17 -Pa roll Gen . R mts Payroll Re ·--.,,ents Requ ire ment Text Maintain data files for month-to-date, quarter-to-date and year-to-date totals (Ta xable Wages and Ta x Withheld for State , Federal and Local fisca l and calendar year) by in dividual employee and source of fun ds Appendix D -Functional Requirements Matrix Deg re e of Fit Response ,., Balances are maintained for month-to- da te, quarter- to-date and year-to-date totals (Taxable Wages an d Tax Withheld for State , Federal and Local fiscal and calendar year) by individual employee . This information is available on- line fore review. The delivered reporting tools ca n be used to create a report with Payroll for appropriate SF -Standard North totals by fund Functionali A me rica source . Novem b , "i, 2007 ERP Project Appendix D -Functional Requirements Matrix r;'tfS;#.;;,"'~~~-:it~Nv;,;'t'.' ~\cils;<J;:~'ii,//, si;.f"f:;jl~lt·"'S•i'Pavroll Rlfliufreinentsr,'l%""·i,, f."'";~''"""':t;.;.;: ;;;;,;~\,~s,'i:'.1"'1·".';>-;t}:'\·11~'W'~~~'c: ~,;;/W;.:f~:\sqpi.t':. 1115.~i<~'~''it'z"l" i~}.•rlt~;;:,':,;;-;.,,;.y,. ;,r'"~S~:'!i,~~,;_~, ReqtNum Category Requ irement Text Degree of Fit Module Hours to Modify Comments Response 17-01 -02 Time and Labor provides approval for both approved and payable time . Absence Management Absence provides a Managemen comprehensiv VTime& e system for Labor/Payro the request SF -Standard II for North and approval 17 -Payroll Gen . Rqmts Provide approval points for all payroll hours , leave hours Functionalitv America of leave 17-01-03 PeopleSoft Payroll Confirmation processing completes the payroll process and prepares payroll check information for printing and Payroll for distribution SF -Standard North within the 17 -Payrol l Gen . Rqmts Control distribution of payroll check/ warrants to City Departments Functionalitv America omanization . 17-01 -04 provides full support for all Federal and State taxes as well as most localities . PeopleSoft retains MTD, QTD and YTD Payroll for balances for Retain payment of Federal , State and Lo cal ta xes withheld , to comply with Federal , State and SF -Standard North all taxes 17 -Payroll Gen . Rqmts Local payroll tax reportin!l requirements Functionality America withheld . Payroll Requ irements Page 69 of 403 November 15 , 2007 ERP Proj e ct Appendix D -Functio nal Requirements Matrix Reqt Num Category Requ irement Te xt Degree of Fit Module Ho urs to Mod ify Comments Response 17-01-0 5 All employee information, both curre nt and historical, Payroll for is available SF -Standard North on-li ne w ithin 17 -Pavroll G en . Rq mts Review employee pay an d benefit detai l on-line. Functio nality Ame ri ca PeopleSoft. 17-02-0 0 Peop leSoft maintains and calculates all tax information associated with earnings within the system . Tax information is maintained with in the system for System provides the ability to ca lculate and track multiple local taxes to account for each local SF -Standard Payroll for North tracking and 17 -Payroll Gen. Ro mts jurisdiction based on : (retirement eligible buckets (earni ngs)) Functionality America reporting . 17-02-01 The PeopleSoft Payroll Tax tables store ta x information that the system requires to ca lcula te and report taxes . PeopleSoft delivers the functio nality for cal culating and re po rti ng Payroll for G ross SF -Standard North Taxable 17 -Payro ll G en. Rqmts Gross taxable waoes Functionality America W aoes . NovembP' 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix ·~~,0~""'':,,4:;;~t'<i'~-i~'l:.-4I;~,;:~.,,;A,, ~wtf .(,~"'l,>7..,"s,1-~.ail.l'Oll iReaulremenfsi~iu.~A\S~\s',\''~c~·'#',j.i.Yf-'~';ll<'..'$;.,~\',l" ,:;; . ..;: ~;:,t;i,;it!.•;~·,x 1?!·¥-!~£J•~~~ llf.'.A~o:.~-;;,;;;~• ,. Milf\lt?~· c~~1--;.., • '""•,7;;. ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 17-02-02 PeopleSoft maintains the majority of Tax tables , and provides regular updates to these tables whenever legislative changes occur in the Payroll for U.S. federal , SF -Standard North state, or local 17 -Payroll Gen . Rqmts User-defined taxable wage base Functionality America sectors. 17-02-03 maintained tables include Federal/State Tax and Local Tax , which contain rates and other constants used in the calculation of all forms of taxes for U.S. federal , state , and local taxing entities, includi ng Payroll for Social SF -Standard North Security and 17 -Payroll Gen . Rqmts FICA ta xable waqes Functionality America Medicare. 17-02-04 Payroll for SF -Standard North 17 -Payroll Gen. Rqmts Tiered tax table based on taxable qross Functionality America 17-02-05 Payroll for SF -Standard North 17 -Payroll Gen . Rqmts Federal Income Tax Functionality America Payroll Requirements Page 71 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix r~~~i~~'i>t~3!!~,_<&~;;..:,.!!~~~-•-\oltf~~~~k~@ ~1,.t;:,ij,;,; ~ Bi\.?iolllRe'iliili'em'en'tlsl·~m:i,}Wt~~-~~f;{~$$'/i~~":i(~""'-'ffiii1'.>t'~ti$'..to!llii>i;.~~~!, .... ~~~~.' ;., .~ ' .. ~i,~~111\i\~, 0, .. . ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 17-02-06 PeopleSoft maintains State and Local Tax Reciprocity tables . These define reciprocal taxing agreements between states and localities, as well as other rules for determining tax liabilities Payroll for when multiple SF -Standard North jurisdictions 17 -Payroll Gen . Romts State Income Ta x Functionality America are involved . 17-02-07 PeopleSoft maintains State and Local Ta x Reciprocity tables . These define reciprocal ta xi ng agreements between states and localities , as well as other ru les for determining tax liabilities Payroll for when multiple SF -Standard North jurisdictions 17 -Payroll Gen . Rqmts Local Income Tax (e .g . City and County) Functionality America are involved. 17-03-00 SF -Standard Payroll for North 17 -Payroll Gen . Romts System provides the ability to designate and calculate retirement el igible earnings Functionality America ERP Project Appendix D -Functional Requirements Matrix ~1iw.;~t·'xkc~\;~~1:M·~·'"'~~'iil'i~"' '\'.l"!'_.~t.c!,4M:r'~~avroYl ,Reai11[enfeots. ,'1C:ZO;,-,·.,r:;;,~.~-· .~';,~~:c,Vi'.~~1;,,;,:r ·~. • "''.l:'.::$'iJ{.:f!t.,i/,. 1 f:~~~~·~~~~ft lil!·,"t.'::' .·.J:.'Q<>~"W.~f. .. :,,•;,,,WC"'· !\ •,,, ~~<?<..j<,c'l! Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 17-04-00 As del ivered, People Soft will maintain unlimited salary , deduction and pay history by employee . The del ivered appl ication development tools can be used to provide the desired functionality if need to reduce the System maintains salary, deduction, and pay history for each employee fo r a user-defined number of SF -Standard Payroll for North amount of history 17 -Payroll Gen. Ramts I Periods. Functionality America maintained . 17-05-00 As delivered , PeopleSoft will maintain unlimited salary, deduction and pay history by employee . This is accessible by a varitey of delivered search criteria. The delivered application development tools can be used to prov ide additional criteria for access Ml-Minor Payroll for North of information , if 17 -Payroll Gen . Ramts System provides ability to store and retrieve employee payroll data based on user-defined crite ria . Modification America 8 reau ired . 17-06-00 As del iv ered , PeopleSoft provides for ability SF -Standard Payroll for North to produce checks 17 -Payroll Gen . Ramts System provides the ability to produce checks or deposit advices . Functionality America and advices . Payroll Requirements Page 73 of 403 November 15, 2007 ERP Project Reqt Num Category 17-07-00 17 -Payroll Gen . Ramts 17-08-00 17 -Pavroll Gen . Ramts 17-09-00 17 -Payroll Gen . Ramts Appendix D • Functional Requirements Matrix Requirement Text System provides the ability to process partial pay advance checks and maintain audit trail for regular payroll processina. Degree of Fit Response SF -Standard Functionalitv System conta ins flexible workflow for approval and routing of all payroll events, incl uding the updating of Ml -Minor IPavroll calculation tables (deductions, taxes). Modification System provides for the use of Digital signatures compliant with Te xas law, specifically as it relates to Ml -Minor signature authentication and data encryption , to be included with wo rkflow and approval routinQ . Modification Module Hours to Modify Comments Payroll for North America Payroll for North America , People Tools 36 HR/CG!TAM/Peo !p ie Tools PeopleSoft maintains effective dating within the system to provide an audit trail of all acitivity related to payroll transactions . Workflow can be configured for approvals and routing of all payroll events using the delivered workflow and application development tools . PeopleSoft supports electron ic signature functionality as part of the recruiting solution component of the system. Additional electronic signature and approval requ irements are easiily accomplished using the del ivered toolset. These additional electronic approval transactions . and workflowcan evolve as organizational 121pol icy changes. ERP Project Appendix D · Functional Requirements Matrix 1"5i!,.l,t.1, .:.fii"~}!'ff.'dl':l;,.''Jf"'i·,_"''-,~'l,;t'if;'j/{~"j:J:;,~ ''.N~• ,,,,,, Tu~'.~',i· Rallfoll ,Reiftl1remehtil'icr''", ,",\.;si'0c•'",_,,g;;:,,,~;<>,;;..~@',~K;;,i. ¥,,m.s., .',t;.;?7r.,~~N'" -7,t:_~.;;~"~@t. . ,~~ ~~ ·' ,,~~~l\ . ., ~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 17-10-00 System provides the ability to process Overpays (opportunity to pay back over the same period of time as earned, manually adjusted) i.e .... department failed to correctly code leave time causing the employee SF -Standard Payroll for North 17 -Payroll Gen. Romts to repay in dollars, or Employee paid at higher hourly rate for several checks Functionality America 17-11-00 Absence System provides the ability to compensate employees based upon user defined business rules (i.e. Management/Tim Police and Fire are paid OT at time and a half for exempts, except for Chiefs) (Comp time payments for SF -Standard e & Labor/Payroll 17 -Payroll Gen . Rqmts non-exempt employees when the comp time exceeds 120 hours at the rate of 1.5) Functionality for North America 17-12-00 PeopleSoft transactions are effective dated throughout the system to accurately track SF -Standard Payroll for North employee activity 17 -Payroll Gen . Rqmts System shall provide a flag designating participation in the city's DROP plan with a start and end date. Functionality America within the system . 17-13-00 The PeopleSoft Enterprise product is completely integrated across HR, Absence Management, Time & Labor, Payroll, and Benefits Administration . This provides automated functionality for HR/Absence acurately tracking Management/Tim all functionsis e & Labor/Payroll related to each for North type of employee System integrates Payroll and HR modules suc h that they share a common employee master and such SF -Standard America/Benefits transaction in the 17 -Payroll Gen. Rqmts that HR functions (benefit enrollments) create payroll updates (deductions). Functionality Administration/ system . Payroll Requirements Page 75 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix •ii{/~) c;};~"'.~';:0~~1<io•.•ti% ·=t1t,Y'.,_,o',:·~ ;:~·!,~;¥~. •~f~P..avrolllReaulremintsiif;e.l'.!-\,.?/",,",'fr,'i'#;'';µ'f:rt!'.'\>0 'i·i,1';;,~'l:;.'\>lt.;.J;~1!itvt\.•.,,cS'1¢f~~..:, ~~(.,-'1:\~~~;~~~ ~<\ -•. ·~'""~·~~~ $"'~fS~~~~\;w.;. ..1. ~-.,·;i!i~!'.fiia ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 17-14-00 PeopleSoft delivers a standard 'Carrier Interface' file and a sample set of extract programs that can be used for i nterfacing payroll with other City and external systems . . In add ition , the delivered PeopleTools can be used to create custom interfaces HR/Payroll for using XML based Ml -Minor North America , integrati on or flat 17 -Payroll Gen . Rqmts System w ill interface Payroll w ith other City and external systems , includ ing : Modification People Tools file extractions . 17-14-01 The People Soft Time & Labor and Payroll system have delivered functional ity to interface to the Financials GUProjects system for accurately reflecting · costing information related to compensation The delivered reporting and integration tools can be HRrrime& used to Labor/Payro provide any II for North additional SF -Standard America/Pe required 17 -Payroll Gen. Rqmts Financial system Functionality opleTools interface Payroll Re ,. ~rnents ERP Project Appendix D -Functional Requirements Matrix c,v~~~ili,1""'{1.1',,:,~<.~.~;.,.. ·" .,.,i· J,'i[~:I•i!'l!4\,Q~'.,,\/Pa~roli'Re.ou1i:ements~?~:it.-~{!'/,i>.;,;11J~'l>~~~'~Xt!>fil1tJ;""·''li.~\lJ~~·;·':/);)./;i-~'~: .t!t~ N'/,if,.i/;J'Il~'!J'i:::&>• ,..:'J~ .. JI.I.£~,,.,,,.; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 17-14-02 PeopleSoft delivers carrier interface capability for inte rfaces such as the HIPAA 834 EDI interface for providing benefit carrier information . Additional interface capability is available by configuration using the People Tools HR/Benefits configuration Admin istrati tools and Ml-Minor on/PeopleT reporting 17 -Payroll Gen . Ramis Third oartv administrators and carriers (coveraae information , deduction amounts) Modificati on cols 24 functionality . 17-14-04 The delivered reporting and integration tools can be HR/Benefits used to RQ -Provided Administrati provide the through Reporting on/PeopleT required 17 -Payroll Gen . Ramts Workers' compensation (for payment information) or Query Tool cols 1 interface. Payroll Requ irements Page 77 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ~;>idt"~'.~i,.l,{,'.~··::r,.,,' " ,r~~l:' ;'.11.~,..-i~ /''..:,,;1t'[;J)avroll iReaUlr'emil'nts110,:,;,,.:..~,;,;r~'ie!:~.~<,~~-N':"!:h~"'~"~.~~ '"· ., e,;~.,~•,Y~ f,!r~~·~ff ,· = .4--~~I&-~~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 17-14-05 People Soft delivers W-2 and state wage reporting capabilities as well as reports to assist the City with the creation of 941s. The delivered reporting and application development tools can be used to create additional interfaces if RO -Provided they are through Reporting required by 17 -Payroll Gen . Rqmts TaxinQ authorities (federal , state, local) or Query Tool People Tools 2 the city. 17-14-07 PeopleSoft delivers W-2 and state wage reporting capabil ities as well as reports to assist the City with the creation of 941s . The delivered reporting and application development tools can be used to RO -Provided create through Reporting additional 17 -Payroll Gen . Rqmts Other oovernmental aoencies (IRS , SSA, UI) or Qu ery Tool People Tools 2 interfaces. ERP Project Appendix D -Functional Requirements Matrix ~,p,'.f;},,ff;ft,iJit··".,,~f.,,:;itS'Jr&.~1r>"'nf'.J~-·4.."' •<.;Yfd,J,1.~~-Ravroll lReaulrem.ents~·.~:e".~l';'W~~'iW'~r._,;,."'.~-'/Mi,;;.;:<;t;;l0Y·d·t~..:•~•·~\'.ll#'~.wr#' .. ~~":'.""l;,'.·>•',J~t.""' ~~;,r,7'"'·~~~~~:,--f.~ii~~ll't'7(g.;~,;..'i'\ ;,,;.-,~;~;;.,~~- Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 17-14-09 PeopleSoft delivers interfacing capability to a number of timekeeping devices that we have developed partnerships . PeopleSoft also delivers a Web Clock for punch time reporting . People Tools provide a number of other mechanism for interfacing Time& to SF -Standard Labor/Peopl timekeeping 17 -Pavroll Gen . Romts Other departmental timekeeping systems Functionality eTools systems . 17-14-10 The delivered reporting and integration tools can be used to RQ -Provided prov ide the through Reporting required 17 -Pavroll Gen . Rqmts Deferred compensation or Query Tool People Tools 8 interface 17-14-11 The delivered reporting and integration tools can be used to RQ -Provided provide the through Reporting required 17 -Pavroll Gen. Ramis Credit unions or Query Tool People Tools 8 interface Payroll Requirements Page 79 of 403 November 15, 2007 ERP Project Appendix D · Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 17.14.12 The delivered reporting and integration tools can be used to RQ -Provided provide the through Reporting required 17. Payroll Gen . Rcimts Welfare and Medicaid systems or Querv Toot PeooteToots 8 interface 17.14.13 The delivered reporting and integration tools can be used to RQ -Provided provide the through Reporting required 17 • Payroll Gen . Ramis Third party health insurance enrollment, plan holder/member updates or Querv Tool People Toots 8 interface 17•14·14 PeopteSoft provides the tootset for HR/Payroll configuration for North to project Ml-Minor America , management 17 · Pavroll Gen . Rcimts CPMS /Unifier/Skirel. Cacital Proiect Manaaement System Modification People Toots 5 systems. 17•15·00 System will provide the ability to do a wire transfer to the Credit Union on a select group of employees net pay (ACH postings , Credit Union postings ... deduction from net pay (Credit Union , 2 way SF -Standard Payroll for North 17. Pavroll Gen . Ramts interfacel ,standard fixed amt Functionality America 17•16·00 Payroll for North System will provide for Automated Clearing House (ACH) and tracking for child support payments to SF -Standard America/Benefits 17 · Pavrolt Gen . Rqmts multiple spouses of em~loyees storing names, amounts , and bank information . Functionality Administration 18·01 ·00 SF -Standard Payroll for North 18 • Pav Calculations Svstem Prov ides base rate calculations usina salarv schedules, hourtv rates , per unit , per diem . Functionality America Page 80 '403 ERP Project Appendix D • Functional Requirements Matrix ~,~~i{l!t:',;!",,:\t:,;!,;~l,~'.:li;'4;i'l/ffe.;,",!\<.~~~.;''l'.'ii! ,;,<t,¥"~--~A':;rt;r.,t,N ~avro11 Reiiuli'eme.ntsJ!:~\0;/,~~,~,,,..Vi#~~,;~'i'!i.~Y-'ii."li$~i'",fll\j\,.~J:;~'Jl/l1;~11 !'f'~; . ~ ~~{~\~~-a~,f; ~"'Mi""""'£~:"«·· ~l'l)ii/);.-;:-~~fil.Orl<j, .. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-02-00 PeopleSoft Additional Pay earnings can be based on hours or dollars, taxed and allocated differently than regular earnings , be paid at some frequency other than the employee's normal frequency, and be limited by a 'goal balance '. Other types of variable pay can be configured based Time& upon hourly rates Labor/Payroll for and other elements System calculates add itiona l pay such as flat rate (shift prem iu m , weekend premium), flat amount North America , such as (maintenance), % of base salary (acting pay included with this), % of the midpoint of the salary grade Ml-Minor EPM ,PeopleTool certifications 18 -Pay Calculations (employee recognition award ERA), % of hourly rate (overtime), skills & certifications . Modification s 5 achieved . 18-03-00 The number of different earn ings codes that can be defined and/or assigned to the employee is unlimited . Hourly rates are maintained to 6 System provides the ability to track Hourly, Salaried , or Per Diem pay types . Hourly Rates should be SF -Standard Payroll for North positions in the 18 -Pav Calculations maintained with 2 decimal positions . Functiona li ty America del ivered system Payroll Requirements Page 81 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~'<M:§lf.c:Z .~,.;.ihp~ .. ,.,·~,~jJJi!f~;!.tJ-Y,,..'ii,' ~'\'<i.·d:i'li>-,¥!' RavrolltReaulrements\!!i//P$!,,/,t':'"'J!ii.P• · ·'J-1e1,~t~;l(.;,gf:~r1;..'"··!Wr.f¥""'.,-:,·;,~·01i-,iir;i,i,fr, *'' •s't'».<,,lo\ ''}'1"-,,r.:,: ,if;.,~ . ~,;lilii>6-~i_, ~~~;:;;.it.ti· ~~~:k>" ' Reqt Num Ca tegory Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-04-00 PeopleSoft del ivers both an HR and a PR status field along w ith the ability to define how changes in the HR status field affect PR processing . Addi tiona l rules can be configured HR/Absence to accommodate ManagemenVTim payable/unpaid SF -Standard e & Labor/Pa yroll time while on 18 • Pay Calculations System provides the ability to process Texas National Guard members while on Active Duty status. Functionality for North America active duty status. 18-05-00 The number of different earnings codes that can be defined and /or assigned to the employee is unlimited . Ru les can also be associated with various pay types . In add ition Time and Labor allows the user to define payroll rules Tim e & Labor / associated with a System provides the ability to compensate National Guard members based on a daily City rates for pay Ml-Minor Payroll for North particular type of 18 • Pay Calculations and allowances , which are the equivalent of the what they wou ld earn whi le on federal active duty. Modification America s1pay . 18-06-00 18 -Pay Calculations System provides the ability to setup standardized rounding routines such that: Payroll rif 403 ERP Project Appendix D -Functional Requirements Matrix !"k'.2}?1: .. r~t·~/:.:_1:~·~~rJ ·-~·~::~:jjSitt~~-f~i~~::~ :~1.f?i~~~:.:~~m:~,.;~~""::,:-S':1~:~~~~~:2.~s\~~~~~::il?EPlAik~ti:f:.;y:,,;~~t 1~tJ:t~'tLJ~~i:~::tr:~~~;:; .. :c,:1~ 1-:.:.J)k~·t~tf!"t::::~tri.Jf; ·.1:'~.;,._1:;~./J Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 18-06-01 The delivered application development tools can be used to provide the desired rounding . This is a very MA-Major invasive Modification to programming Source Code change , 18 -Pay Calculations Any value , not iust .5 or qreater, is taken to the next cent Requ ired People Tools 48 thouah . 18-06-02 The delivered application development Then the value is taken to the next even cent People Tools 48 tools can be MA-Major used to Modification to provide the Source Code desired 18 -Pay Calculations Required roundina . 18-07-00 The number of different earnings codes that can be defined and/or assigned to the System provides the ability to assign up to 1,000 additional pay types to an individual employee (for SF -Standard Payroll for North employee is 18 -Pay Ca lculations current pay period only or on an ongoing basis consistent with type of pay rules). Functionality America unlimited . 18-08-00 PeopleSoft delivers Salary Plan/Grade/Step tables with automated step progression routines as well as System provides automatic calculation of step , grade, increment and percentage increase amounts for Payroll for North a mass change employees based on user-defined criteria , with prior department approval. America/People T 12 facility to assist the ools City with processing rate increases . The delivered mass change engine can be configure to perform virtually Ml-Minor any mass change . 18 -Pay Calculations Modification Payroll Requirements Page 83 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix 1,W.'</.t',~~?·,.l$:1i:-,.¢<l<:~1'-'it'iil.'!t,~<~Kt'1i<~'ii'l~~<rt&-.'i•·~-~~\' Pii.vroltReaLilrerrier\ts':f'.:#)'~'!"s,(~'.~~'~f'~~'!'{~;;.w,.;\)f,~1'.5'l!i\i:li~~.;'l!.,;;;:'.l~'-',wi;~ ·, -..<."i<;~-2:~Ji;'i#.J rt~~~~t:r.';-~ ~,iL. "' in"• ·~l! ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-09-00 PeopleSoft delivers Salary Plan/Grade/Step tables with automated step progression routines as well as a mass change facility to assist the City with processing rate increases . The delivered mass change engine can be configure to perform virtually any mass change . Incremental step increases can be System provides for step or grade increases at varying time intervals based on user-defined Ml-Minor based on either 18 -Pay Calculations parameters/rani:ie adjustments. Modification People Tools 5 hours or dates. 18-10-00 In PeopleSoft positions can be associated with specific grades and steps such that when an employee is transferred to a new position they will automatically be assigned the appropriate grade ands step . More complex rules can be accommodated using the delivered System automatically calculates salary when personnel actions change compensation (promotions , SF -Standard HR/Payroll for application 18 -Pay Calculations demotions). Functional ity North America development tools . Payroll R '•e ments ERP Project Appendix D -Functional Requirements Matrix ~1i!l'~~~4T%~i'Jt:.~')'~!1,i'?ih\'l'if't.t;;.<>,.._(l,;.'¥,,'1(1l.\i.~;\?,l,~~Rairoll ;Reaiilrenients"?~;.'f .•. ,~~aJ[;1;~;,:f•,,~ .. .;;,.-;t~'tf£,&....:,::'>;C\',}.."'~~~~JIJ,~';,'<·""'~"' -#.'"t:Co.".{, ll :<.u..:;,;,~~~~'11'/ ·~-$i~'· ""'il .t IJ\i~"1,'/l'~;<~f ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-11-00 The number of different earnings codes that can be defined and/or assigned to the System allows one employee to have multiple pay types during any pay period (hours worked, vacation , SF -Standard Payroll for North employee is 18 -Pay Calculations sick leave). Functionality America unlimited . 18-12-00 In PeopleSoft, the organization can assign employees to multiple or concurrent jobs. All of the attributes by Job/Employment Record Number, like supervisor, rate or pay, department, grade, step , position number, job code, etc. are unique by job assignment. The City can decide if the employee issues one check/warrant SF -Standard Payroll for North or a check/warrant 18 -Pay Calculations System allows one employee to be paid in more than one position during a pay period . Functionality America I per iob worked . 18-13-00 System provides for the abil ity to properly calculate pay for employees that transfer during a pay period 18 -Pay Calculations such that: 18-13-01 Payroll for SF -Standard North 18 -Pay Calculations Pay is based on hours in pay status within each appointment Functionality America Payroll Requirements Page 85 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix g,,,~1'.2i¥lt.,~Jilki£l.~$:'i:\'.i!l!%.¥-'...ii{f#i'~4'(7,':>"f.:"f.~lctt;'t''5',1;jl_-t{pai,roll,Beaufremeritsli,1£,itl;,~;,rJcJ~,r;...,j:'•~i,-Mfk.Jffi111J,;.;_1fp.j_t_:;';i;i.,·tl~.<$.(}1,',.;t~t· . $i !!cW ; ';i,~p~ ... , 1, ,,,,= '-.. ··--~:;,;;;., ~~'11:t~!tJ';$~~ IJL"l<:.~¥'¥,<~]~ \",!' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-13-02 People Soft del ivers capability for enrolling into Benefits for the city using self-service functionality. The cost for each benefi t is calculated based upon the user- defined selection . It is displayed for teh user to see during the selection process . The selection is based upon automated eli gibility that is determined Payroll fo r · by the city at North the time of America/Be implementati nefits on of the SF -Standard Administrati benefit 18 -Pav Calculations Benefit costs are determined by user-defined selection Functionality on tables .. 18-13-03 The PeopleSoft Absence Management component is fully configurable to define all eligibility and accrual rules to match the Absence city's SF -Standard Managemen business 18 -Pay Calcu lations Leave accruals and elia ibil ity are determined bv user-defined selection Functionality t processes. Payroll R ""'cements ERP Project Appendix D • Functional Requirements Matrix Li'i/it~';~">'ll,~~n~Jiil'!tfr:lilllfi~~tl;· '' ; 1:.;:,,Ji~P.ilvtA>IIJReacilrein&nts~~"" ~ti't!'~~4'$~s.~§'.~;,;#J&;.,;,~ t ..i,~;t.:~.,-,.[;-";~;,.. · . . -• .z'!(lfflti~i) '·''"•' "'' ·-~,,,.,,,..~,lt: .. ·~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-13-04 People Soft delivers the capability to charge labor related costs to different taskgroups for account distribution back to GL throuth the Time & Labor component. People Tools provides add itional capability to define "user- HR/Time & defined" Labor/Payro processing if II for North greater User-defined parameters for charg ing other labor related costs to account distribution codes and /or Ml-Minor America/Pe complex ity is 1 8 -Pay Calculations agencies . Modification opleTools 12 needed . 18-14-00 Earnings types can be defined to automatically System calculates leave payments in accordance with rules and methods specified (separate checks , SF -Standard Payroll for North create separate 18 -Pay Ca lculations tax method). Functionality America checks. 18-15-00 System calculates/verifies overtime consistent with FLSA rules and contracts , with override capabilities, 18 -Pay Calculations includina : Payroll Requirements Page 87 of 403 November 15, 2007 ERP Project Appendix D . Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-15-01 FLSA Status. An employee 's exempVnon- exempt status is maintained on their respective job record , and defaults based on his/her job class ification . FLSA rate calculations Payroll for are only North generated for America , employees in SF -Standard T ime and a 'nonexempt' 18 -Pav Calculations Overtime calculations over more than one pos ition Functionality Labor status 18-15-02 Payroll for This assumes North that the America , organizational SF -Standard Time and units share 18 -Pav Calculations Overtime across multiple oraanizational units Functionality Labor the same EIN 18-15-03 Payroll for North America , SF -Standard T ime and 18 -Pay Calculations Overtime that is recorded on multiple timesheets Functionaiitv Labor 18-15-04 PeopleSoft Payroll provides an FLSA Calendar feature where the organization w ill define the Payroll for various FLSA North periods America , applicable to SF -Standard T ime and its 18 -Pay Calculations Overtime calculations for various user-defined thresholds (40 hour week or 28 day cycle) Functionality Labor employees . Payroll ERP Project Append ix D -Functional Requirements Matrix Reqt Nu m Category Requ irement Text Deg ree of Fit Modu le Hou rs to Mod ify Comments Response 18-15-0 5 FLSA Status. An em ployee's exe mpt/non - exe mpt status is m ain tained on thei r respecti ve job record , a nd defaults based on his/her job classification . FLSA rate calculations Payroll for are only North generated fo r A merica , em ploye es in SF -Standard Time and a 'n onexe mpt' 18 -Pav Calcu lations Overtime determin ation bv iob class Functionalitv Labor status 18-15-06 define leave pla ns that replace or append overtime hours wo rked , called compensator y time off plans (CT O pl a ns). CTO balances are maintai ned by employee and a variety of rules for CTO plans can be maintained , incl ud ing how it is accrued Overtime may be accu mulated as comp ti me e arne d stra ight hour for hour, earned at a time and a and the half status (1 .50 earned for each hour worked) or paid at a 1.50 statu s (ho ur for hour paid at 1.50 SF -Stand a rd Ti me and durati on it is 18 -Pav Calculations the reg ular pay rate).OT is pai d given a maximum Comotime limit is reached . Functionality Labor avai la ble of Pay roll Requ ire me nts Page 89 of 40 3 Novem ber 15, 200 7 ERP Project Appendix D . Functional Requirements Matrix f~,ic~t!{f;~lti/i:<t~~ilMl.~.#'':t-'~'li~~1-"·~~i~ll8i',.Jiz.';d;i;,P.'avrofllRec:1urrtments;,~l'!~,~l;~'iic-<:tf'.\l:i;i;::i:J~::~,,,~;,.'l>)~M\1i'-ill-famt\:'~~$t,,:;;:•.~0 }~i,i•',•rc,'* .. -~,c-,. -;,,;;::::·'ft'; ld~;t~:,::iRf'.:,:r,:~~ .. ;:_v~..._ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-15-07 The number of different earnings codes that can be defined and/or assigned to the employee is unlimited . Rules can also be associated with various pay types. In addition Time and Labor allows the user to define payroll rules associated with a particular type of pay. The City can also Payroll for enter a rate to North be paid America, directly on an SF -Standard Time and employee's 18 -Pay Calculations By user-specified rate Fun ctionality Labor time sheet 18-1 5-08 Payroll for SF -Standard North 18 -Pay Calculations Recoonize differences between FLSA time periods and pay periods / work schedules. Functionality America 18-16-00 The delivered RQ -Provid ed reporting tools can through Reporting be used to create 18 -Pav Calculations System tracks "straig ht rate equivalent" overtime totals per employee by fiscal or calendar vear. or Query Tool SQR 2 the desired report. Payroll R -· ·'•ements Page on "f 403 ERP Project Appendix D • Functional Requirements Matrix ~'nilY.J;<,,y.;··-'~.;,s-J~'f~i'\"~~~"~'~~~,i:[..:PjjvrolliRe"OOlrerirents:'..-'."' -~;i;~,i,",;;,i,~,i,,;:k."i'J!.i,'~~\,'rt)!;~~Vii!.i.i:,1rti!>~-i!i;J;~ .1,.,,~~-~ct,i<';,<~· rwr: ~~~~Jtj:;~ l~;;'.llo~"">ili!'~,1'?t lj.;.'i','.~?..:,;P~\W; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-17 -00 Labor module includes a robust ru les engine that enables authorized users to create complex rules based on your organization 's requirements . 1.) template-built rules -providing typical compensation rule templates ranging from overtime, attendance, exceptions , and more, 2.) Actions and Conditions -A table-driven method way of defin ing actions and conditions separately but allowing users to join them according to business requirements , 3 .) SQL objects -the System provides the ability to automatically change overtime types for certa in class codes or individuals most flexible based on payroll defined "straight rate equivalent" amounts or total overtime amounts (time and a half to SF -Standard PeopleSoft Time 18 -Pav Calculations double time). Functionalitv Time and Labor and Labor rule Payroll Requirements Page 91 of 403 November 15, 2007 ERP Project Appendix D · Functional Requirements Matrix ,r'i-:1rt:e'.J:(-::::~~&;~~::Ai;R~;p~ .. iif~~i~fn!!~;1 i:il"''@'1~·~ ~'•Paviotl-Reaulr.erili11ts<'.f~~~~~~'l'1".&-ii•Kf'.l,,1t.W,:t~<,!"~~· ,;7:t,~~'tt§/,\'.~ ~;:;~(ci~~i,,, ,,,, }-"•'-!.!:t.~" >•;-..; ~ .. ,J~i:l_!.f,<,t,~,:!:11· Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-18-00 The City can define leave plans that replace or append overtime hours worked , called compensatory time off plans (CTO plans). CTO balances are maintained by employee and a variety of rules for CTO plans can be maintained , including how it is accrued and the System provides the ability to track overtime comp earned by different work activity codes . Comp SF -Standard duration it is 18 -Pay Calculations earned activities can be cashed out based on user-defined comp rules . Functionality Time and Labor available of use. ERP Project Appendix D · Functional Requirements Matrix ,'e-{i"'i.>~9'.}z'l;.f,i:._}s;J\(''.~l·'!'.);',·ef:+·i!!l"-"''M]NJ&"'°~IJP,'Ul''·l./To/f'>r,;;..P.alfroll'RAnUlcements~~""-"(;!.~,.yJ~·.· :;J!l{gi;f;'¥i''f.•~1!1#',i,~f·~, ~,~>.,~i,ilJJ;i,;:~ •. -:"" '" :~ ..... .\:?~ ;;.~~.:"""'~~w-.. ~e·~~· ~w._:.. ~ .... ' .\ ~~?'f Reqt Num Category Requirement Text Degree of F It Module Hours to Modify Comments Response 18-19-00 The number of different earnings codes that can be defined and /or assigned to the employee is unlimited. Rules can also be associated with various pay types . In addition Time and Labor allows the user to define payroll rules associated w ith a particular type of pay. All earnings codes and rule programs are effective dated . Th is allows the City to set what rules are place for what period of time . Authorized users always have the ability to override rules by using the System provides the ability for payroll to set and change payroll rules on an ongoing basis fo r user-pay code defined periods that are implemented at the organ ization unit, job class , or ind ividual employee Payroll for North appropriate for the 18 -Pav Calculations appointment. Rules include but are not limited to : America desired task . Payroll Requi rements Page 93 of 403 November 15 , 2007 ERP Project Reqt Num Category 18-19-01 18 -Pav Calculations Payroll R '0 ements Appendix D -Functional Requirements Matrix Requirement Text Degree of Fit Response Change overtime type to one or more types , different than default , that employee may then choose SF -Standard from (comp time vs . payment). Functionality Module Payroll for North America , Time and Labor Hours to Modify Comments of different earnings codes that can be defined and/or assigned to the employee is unlimited . Rules can also be associated with various pay types . In addition Time and Labor allows the user to define payroll rules associated with a particular type 'of pay . All earnings codes and rule programs are effective dated . Th is allows the City to set what rules are place for ERP Project Appendix D -Functional Requirements Matrix ;:,,,~'i"-':'.r;zi i,!'\i:lt,'!'iif~v>l/i~;[ii~~;.c'11t.;t\,-W1,•H.~f.'f· ~,,-.,,<::~~l?avroll;f{eaulrementlf,~'l!f~r,-,,;;.=~~~'\.' .~~i'o'+'il',f;r.<\.~~·-~.,,~/¥'$'.".';$~'.If ll<(!ci'. "--· .~ • .,1:-~ ; ~J;/;ii'i'tt).;f., , : ... '.~<>=;"'1:;~;\'.q Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-19-02 of different earnings codes that can be defined and/or assigned to the employee is unlimited . Rules can also be associated with various pay types . In addition Time and Labor allows the user to define payroll rules associated with a particular type of pay. All earnings codes and rule programs are effective Payroll for dated . This North allows the America , City to set SF -Standard Time and what rules 18 -Pav Calculations Override automatic calculations for emolovees for weekend/shift differential and hol iday oav Functionalitv Labor are place for Payroll Requirements Page 95 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~.\\··~w~ri~~~-~~~~;;.=,.EN ,:,,s,:!!i,c~:~~ipayroll'Reliulremtintst$·~.,&~0.i.;'\li~'f;,,!i~'i'}m~~~'lf;;m,~~'~.J.jw.~ ~,.~"J-~ts,:r ,. ~.,,.~ -, 'qil~'@,,_.,j ~i,~\~~¥ffi!, 1.-,,'; ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-19-03 of different earnings codes that can be define d and/or assigned to the employee is unlimited. Rules can also be associated with various pay types . In addition Time and Labor allows the user to define payroll rules associated with a particular type of pay . All earnings codes and rule programs are effective Payroll for dated. This North allows the America , City to set SF -Standard Time and what rules 1 B -Pay Ca lcul ations Override automatic calcu lations for employees with overtime Functionality Labor are place for Payroll 'rements Novemb,ar 15, 2007 ERP Project Appendix D · Functional Requirements Matrix r~ _:~~r__,_f ;,~::.-s-::~~::I~2-,~:li~-:~ .. ~{i;~~:i?::~t2";--,~r~d!lli1rntrnr.rr:Pt~~df~~~3H[ffl~ts;~~}£ ~,~-:::::~~ r~;-~~~rr:~I'"~~~~:-~(::_ ~t ~ ~})~ t .:.-:tf , : :r~l:r~7 . t:~.~ ~~~::~ 1~ :~~:~~1(~~~~!::/t?~~ _] ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-19-04 of different earnings codes that can be defined and/or assigned to the employee is unlimited . Rules can also be associated with various pay types . In addition Time and Labor allows the user to define payroll rules associated with a particular type of pay . All earnings codes and rule programs are effective Payroll for dated . Th is North allows the America , City to set SF -Standard Time and what rules 18 -Pay Calculations Change holiday compensation type (accrual vs. payment). Functionality Labor are place for 18-20-00 Account distribution can be Time& defined down to System determines how overtime has been earned by account distribution codes to allow for proper cost SF -Standard Labor/Payroll for the earnings code 18 -Pay Calculations accounting . Functional ity North America level. Payroll Requirements Page 97 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix i»W11i!"4g,;-.,~~~*~'1lo~<.,,?~1r~;-i(. ~·.,..~*':'t·\"'"~/lf'·W:,,, Pllvro11 ,Rea·u1renients-«'!t ,i/.>'£' .,'.;\:,~1:\;''i~,A?;;<\'\~+"'~~N-~~~~ -•,.\lt:i'~.;o ~~· ~-i}j,fl{i9t~}~f i\'•,"1,\lj'<" ...... ~!M;• ' -."$°,d/f' '.~'&!? ~~!).'J:;.f;Si~l~ -Degree of Flt ReqtNum Category Requirement Text Response Module Hours to Modify Comments 18-21-00 PeopleSoft Human Resources provides full capability to track a variety of information related to an active duty military employee. Additional information can easily be configured using System provides the ability to track orders for employers of National Guard members while on Active Mi-Minor the PeopleTpols 18 -Pay Calculations Duty status . Modification HR/People Tools 9 that are available . 18-22-00 PeopleSoft reporting tools can accommodate tracking and analyzing rates paid for personnel RO -Provided HR/Time & on active duty to System provides the ability to track the federal active duty monthly rate and calculate the difference through Reporting Labor/Payroll for report differences 18 • Pav Calculations between City pay. or Querv Tool North America 2 to City Rates . 18-23-00 System provides the ability to use the user defined personnel transaction dates to calculate years of SF -Standard Payroll for North 18 -Pav Calculations service . Functionality America 18-24-00 System will generate separate W-2 based on employment status (Temp vs . Authorized Retirement SF -Standard Payroll for North 18 -Pay Calculations EliQ ible) even if t he employee has multiple employment status within a calendar year. Functionality America Page aR of 403 ERP Project Appendix D -Functional Requirements Matrix :,-"L":;;.i. .. ·~··:-;.w~.f";;.'W~'ii'#.'it:.'l1.<:i.:..~,h\'%~~ .... ~~P,.a~rn11 ,Re.aultements~~,;W-~~'ii"':~,;i!"t",i',~,,-~,W,;,-.,,'.'r;g-.. ,.,J~t-"<~#~k<i~ ; ..... '-""' ~-"~ 'r~JJ//t~"!l ~~W.~,i~ ~,r;,~jfr,.~'<l'Jlil' < \ ... -.. , ·~;:1··M """ ., Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 18-25-00 PeopleSoft Human Resources provides full capability to track a variety of information related to an active duty military employee. Additional information can easily be System provides the ability to track executive orders designated as emergen cy (natura l disasters) or non configured using emergency (funerals , parades , games) and missions lin ked to those orders. Missions data includes Ml-Minor the PeopleTools 18 -Pay Calculations name, id number, po int of contact , location (county) Modification HR /People Tools 5 that are available . 18-26-00 System calculates schedule and level bonuses (pay at a different level in the salary schedules based on SF -Standard Payroll for North 18 -Pay Calculations eligibility for this bonus). Functionality America 18-27-00 System provides for a position to be des ignated as primary, or by % of each position assignment, fo r determining benefit , leave, OT, and other calculation or allocations, when more than one position is SF -Standard Payroll for North 18 -Pay Calculations used for a pay period . Functionality America 18-28-00 Absence ManagemenUPay roll for North System provides the ability to allow employee to designate e ither cash out of accumulated comp time or SF -Standard America , Time 18 -Pav Calcu lations convert to leave ba lances, when comp time maximums are reached based on a user-speci fied formula . Functi onality and Labor ii,,\j 910.0,0();., (ll!'iq~~dl,J(lij(jn'!l'M/ithh9Jdioas ·~, lifl/1:./;:r.~,"f.. ,. ..... ·' ·~~er;t.{;::.i:\1,1'f""l!It.P'eciuc.tlO:ns .&M'IUlflt>.UIJn'ilit~'\,~,W,f ;,tiit~~j~;,,,,~.:_,;.,~,m ..;,'11it)l,;?J;=Kl@'~~'5''W 1~11iJi'i.i.' ,. •" ·•. ~·'"·: "' .:-.~~~{~ Payroll Requ irements Page 99 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ;~:-t.t•d1? "'i-.'IJ,. ~:. ~...:i.1: . ..;;~~~~J"id:.?,,;,;;,1,/,ll,;' e;~',;,:i~(•.14l!i-)\'(l; e•vroll R&aulrehten'fs~~'t,""''4!"if>ii,}~~~ti•-~·'".<rsf~~\'lfi,,?~''s-",t;'.'f1i<."'"~1Jl~£&i f.[*i11.;'ft.;rtm.tt1 ,. '. ,,:.l<i'~~ t'"""i"'it"¥'i~"'tjl'~' .•, -·· ,'AA'AI'!;~,\';, ., Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-01-00 Calculation Routine determines how a deduction will be calculated for an employee . The routines by which a genera l deduction can be calculated are : 1) Default to Ded uctio n Table : th is routine uses the deduction calculation routine specified on the Deduction Table . 2) Flat Amount per pay period . 3) Rate x Tota l Hours: this routine ca lculates the deduction as a rate mu lti pl ied by total hours . 4) Rate x Hours Worked : this routine calculates the deduction as rate multiplied by hours. 5) Rate x Specia l Hours: th is System calculates employee deductions and contributions based on ru les specified in Benefit rout ine calculates 19 -Deductions/Withholdinos Administration using the following variables: the deduction as a 19-01-01 Payroll for SF -Standard North 19 -Deductions/Withholdinos Fi xe d amount Functionality America 19-01-02 Payroll for SF -Standard North 19 -Deductions/Withholdinos % amount of oav (base oav, all pay, departmental pay, net pay) Functionality America 19-01 -03 Payroll for SF -Standard North 19 -Deductions/Withholdinos Limit amounts (Citv defined and emolovee defined) Functionality America 19-01-04 Payroll for SF -Standard North 19 -Deductions/Withholdings Start date Functiona lity America 19-01-05 Payroll for SF -Standard North 19 -Deductions/Withholdings Stop date Functionality America Payroll ERP Project Appendix D -Functional Requirements Matrix lio;J\\,..'t,1i.Jili»,~[W:~~-"lffio,;.,,,~.!:1~~'<.,.-&~· !t...,.;A,'.;';i·'.Pavfoll iReiiOli".e"'"ntsi'-'.>M;';l:~~:J-~-~i,;;1,(•;;_..,;.__~:i;,:~,:;~A'-J:,;,; ;,_,,9,;rL.,.';;c? l~~-':S~J.:~i?'fi'. fll>t~-'+~~ ,· ,. :,,,)-,,'.'(Ii!-k:"-"',~'-'tl&'i~\.~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-01-06 Payroll for SF -Standard North 19 -Deductions/Withholdinas One time overrides to amounts Functionality America 19-01-07 Payroll for SF -Standard North 19 -Deductions/Withholdinas Within one pay cycle Functionality America 19-01-08 Deductions in PeopleSoft are effective- dated. They can be specified with start dates, stop dates and or goal limits. The delivered application development tools can be used to provide the City with the abil ity to Payroll for define the North number of America/Be pay periods MA-Major nefits for wh ich a Modification to Administrati deduction Source Code on/PeopleT should be 19. Deductions/Withholdinas Across multiple pay cycles (user-defined) Required ools 80 taken. 19-01 -09 Employees Payroll for can enroll in North benefits using America , PeopleSoft's eBenefits, benefits self- Benefits service SF -Standard Admin istrati application , 19 -Deductions/Withholdinas User and emplovee defined distribution of section 125 benefits. Functionality on eBenefits . Payroll Requirements Page 101 of 403 November 15, 2007 ERP Project Reqt Num Category Requirement Text 19-02-00 19 · Deductions/Withholdings System provides the ability to process garnishments/wage assignments : 19-02-01 19 . Deductions/Withholdi ngs Fixed amount 19-02-02 19 · Deductions/Withholdinas Fixed amount up to a % of oav 19-02-03 19 • Deductions/Withhol dings Fixed amount plus % up to a maximum 19-02-04 19 . Deductions/Withholdinas % of dis posable income less other defined waae actions 19-02-05 19 • Deductions/Withhold inas % of disoosable income to a maxim um % of aross Appendix D -Functional Requirements Matrix Degree of Flt Response SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality Module Payroll for North America Payroll for North America Payroll for North America Payroll fo r North America Payroll for North America Payroll for North America Hours to Modify Comments users can use the PeopleSoft- maintained garnishment rules , or define their own for special requirements. Users can choose from a variety of deduction, limitation , exemption , and other options when defin ing individual garnishment specifications for employees . Additionally, they can split complex garnishment orders into multiple specifications for easier ERP Project Appendix D -Functional Requirements Matrix ~__;:_~:..1;;:1$,t ~'i.:.:~.._~;;.'lw :~:r:.;i,~,--~9'·· l". ~:t1r,'W,t*' • ':l?.av:rou Reaulreirients'!'J••tW,.Jt;,~ .:i%i?i\~~~:.'?.J.',"frl''r"·"~~-~ ""'~'',;"'5;,,Jt•,··":'1{ ''t W"'ft!f'"i°t.f#f.i; ""~ ?§;,&1 i~~" ·. i\.1'~ K~f,'4~~~t{',' il',,?1 ;f:i,,;f1.~~~'1lf;', ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-02-06 PeopleSoft allows the C ity to set-up an unlimited number of garnishments /wage assignments for an employee . The assumption is that each payee would be attached Payroll for to a unique SF -Standard North wage 19 -Deductions/With hold ings Multiple payees Functionality America assianment 19-02-07 PeopleSoft paycheck processing identifies deductions from gross pay , this in cludes garnishments If this information is to be "optional " the delivered People Tools provide the Payroll for functionality North to make that Ml-Minor America/Pe change to the 19 -Deductions/Withholdi ngs Show on paycheck stub optional Modification opleTools 5 system . 19-02-08 Payroll for SF -Standard North 19 -Deductions/Withholdings Processing fee (bi-weekly or user-defined schedule) Functionality America 19-02-09 Payroll for SF -Standard North 19 -Deductions/Withholdings Greater of a flat dollar amount or % of gross Functionality America 19-02-10 Payroll for SF -Standard North 19 -Deductions/Withholdinas Lesser of a flat dollar amount or % of gross Functionality America Payroll Requirements Page 103 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix 1&'l>,~J:'~,;.;;~,""'~'1,'Wii<:Mt':f~;;w,.,~.,t,'*".,;i,r,\1lti:'£~~,tt,~;'i!i;ffavi'ollsRebu1rem'ents!$;f.l'l~•~i,"K:#t: 'i,,t,N~;,-~~~:\~i",,~,,,r~~,.~t~~~~t ~W,'·~1~'..'>"."k!-t.~,...,. a)!,J)it"":""it,c,&~z\ ~~.1,~1~1-;:J ~~t'":\>;rt·:1;;.'·/J'~·r..,~w Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-02-11 Payroll for SF -Standard North 19 -Deductions/Withholdinas Total amount limits and/or decli nina balances Functionality America 19-02-12 Payroll for SF -Standard North 19 -Deductions/Withhold in as Tvpes of earninas Functionality America 19-02-13 Payroll for SF -Standard North 19 -Deductions/Withhold inas Startina amounts Functional ity America 19-02-14 Payroll for SF -Standard North 19 -Deductions/Withhold in as Endina amounts Functionality America 19-0 2-15 System provides the ability to process multiple garnishments per employee and assign user-defi ned SF -Standard Payroll for North 19 -Deductions/Withholdinas priorities , Functionality America 19-03-00 The delivered reporting and or application development tool can be used to provide the required functionality or RQ -Provided create an interface through Reporting to the City's AP 19 -Deducti ons/Withholdings System provides the abil ity to create checks for wage action payees (one check per payee), or Querv Tool People Tools 12 application , 19-04-00 System provides the ability to establish garnishments that continue (carry forward) over multiple SF -Standard Payroll for North 19 -Deductions/Withholdings calendar years , Functionality America Payroll ERP Project Appendix D · Functional Requirements Matrix Y"::-'U\\:S-Ni',~·;(~~~,:r.h:-:~~;$'!!J',~1,;f;,,";;.,,~,.~:.Jii',:;,'l",,,Ravro11 ' Reau1rernimtst•',;li/t.R,~r ,;11;,;z~1-~i,t·1st~'-P,r1'!.~·:~1-,?ftfli.:.:~"ll"~~.!'!«t~;;.: d·1*ii~"'i:'ii•""'.~ t\l\li'; <t,;~,W,~·;;t~ .,,, .-. =:t.,,.i fe~~'#;~\'\l>)'.i' ,:X.'t ~ .,.. .,..., Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-05-00 The number of different earnings codes that can be defined and/or assigned to the employee is unlimited . Rules can also be associated w ith various pay types including taxability . In addition Time and Labor allows the user to define payroll rules associated with a particular type of pay. All earnings codes and rule programs are effective dated . This allows the City to set what rules are place for what period of time . Authorized users always have the ability to override rules by using the pay code Payroll for North appropriate for the 19 -Deductions/Withholdings System calculates tax amounts in accordance with : America desired task . Payroll Requirements Page 105 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix f ',,.c{Z..:.-·•&~-.,~ .. N:11tt.:··;,r.'&\"'.~:1ii;~4~1~· •. ·f,;.;1'"-&"l'<""~}-~Ra'vro11,Reauli'ements i"'i~~""':~~"\:,""~(·."~:>."~•0'&'\i~~·,i;'r2'!i_'l!!'·'1i~"'l:::>1;1,~1t }:';'i,~9's:i'~·,clii.' (i.;~~w\~.~!¥,J;,' .. -,.~.,~-.,;S<i ~,i,ft,_= : ,:.-::'<-1'' Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 19-05-01 The PeopleSoft Payroll Tax tables store tax inform ation that the system requires to calculate and report taxes . PeopleSoft delivers ta x , data for all federal and state taxing entities and almost all localities as Payroll for part of SF -Standard North Pe opleSoft 19 -Deductio ns/WithholdinQs LeQal requirements (fede ra l, state and local tax schedules. waQes paid after death) Functionality America Payroll. 19-05 -02 Payroll for SF -Standard North 19 -Deductions/WithholdinQs Employee elections I exemptions Functionality America ERP Project Appendix D -Functional Requirements Matrix \/,~:~~i,:-:;,//,~i!~r,i,~','·>'r.li<>.'-"~~l[:/<-~1,"'1~'i,;i7:./;"'"~lfN ~av.roli Reaulreinentsi!:,i:-<~·;,.~~,,~;1ili'.l,,t;,.,:,~7;!'J;"if/~;:)1,~"lt".i;t;'i!-:',· ·'·~""!. ~~~1*:<i!1""tt,;,'.,. fg-,·:.~~~(t~~R!'.s~ ~;Ml!\.~~. ,-~~ ·-;.:-.~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-05-03 For Payroll- related transactions , employees use ePay to review paycheck history (and print prior period earnings statements), change voluntary deductions, like United Way or U.S. Savings Bonds, authorize or make changes to Direct Deposit instructions , change W-4 Form exemptions SF -Standard and 19 -Deductions/Withholdinqs Withholdinq of additional amounts as specified bv employee Functionality ePay allowances 19-05-04 Payroll for SF -Standard North 19 -Deductions/Withho ldinqs Pre-tax salarv reductions for certain deferred comp plans (457 , 401A, section 125) Functiona lity America Payroll Requirements Page 1 07 of 403 November 15, 2007 ERP Proj ect Appendix D -Functional Requirements Matrix t"'"i';~J i/t;;:>',!I l\if:" ... -.. 1;;,r.,•.;-.:'.W!:;r~ff-i-ff,.~·~·ti!i ~av ro ll1Rea ulrem'enrs,,~.-:-::\.•~~~-<·,~,.;-..;.~.··.J:1l'f~.-r"-i'~·,tt,";$t';..',,,,,,.,._;,~ ,'!'1 •• ... ,...,~®']_· :·· .. ,,,._ -;~ M,,:.,~"''.;/ . • ;,.~1:·.,.4·l'i•rf:,;• Req t Nu m Category Requ irement Text Deg ree of Fit Module Hours to Mod ify Comments Re sponse 19-05-05 Retirement buy-back to purchase years/months of se rv ices on post-tax bas is. Payroll for PeopleSoft North all ows the A merica City to define an unlimited number of deduction codes as well as defi ne the tax treatme nt of the deduction code. Add itional coding will be re qu ired to have the deduction update SF -Standard years/m onth s 19 -Deductions/Withhol dings Functiona lity of service . 19-05-06 V irtu all y all PeopleSoft ta bles are effective- Payro ll for dated SF -Standard North includi ng tax 19 -Deductions/Withholdings Effective date of ta x Functionality A merica tab les . 19-05-07 By usi ng common paymaster functional ity , the system w ill treat all empl oyee tax. deducti on, ga rni sh ment , a nd earn ings balances a s one for compa nies sharing that Payroll for Common Retain Social Sec urity ea rn ings across multiple departments (co mbined SS earnings for SF -Sta nda rd North Pa yma ste r 19 -Deductions/Withhold inas ca lculati on and limits). w hile still retaining SS ea rnings by department. Functionality America ID . Payroll ERP Project Appendix D -Functional Requirements Matrix ~[h~~£1}1J[~ilf:~~~~;{;1:_~-~~s:~~q-·~5;_;~!;£*~~2TtW'l:J~L!\r~~~~Z~ffil~·:£:J;~§~~~~1:.l~~~~~::~~.~J:~E{~,;~:~~~1~z.:;;"'J1l[_;,~:;. >~ :·~ ~-:~~:;~: ;~ · -~_,r-:.:"'-;:!x.~~r~.-·~J-\~::~ __ ;z,-,,~t (:: Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-06-00 People Soft Benefits supports 403(b), 40K, 457, Roth 401 K , etc savings plans as far as the creation and monitoring employee deductions. The delivered reporting and integration tools can be used to create reports/interfaces to provide RQ -Provided information and System supports the deduction , processing, and tracking of 401 a , 457 , (including monitoring limits and through Reporting Payroll for North payments to plan 19 -Deductions/Withholdings providing information and payments to plan administrators): or Querv Tool America 12 administrators 19-06-01 Payroll for SF -Standard North 19 -Deductions/Withholdings Deductions from emolovee oavroll Functionality America Payroll Requirements Page 109 of 403 November 15, 2007 ERP Proj ect Appendix D -Fun ctional Requirements Matrix Req t Num Category Requ irement Text Degree of Fit Mod ule Hou rs to Modify Comments Re sponse 19-06-02 define an unlimited number of deduction codes . A uthorized users will use the Deduction Table to specify processing rules for deductions, including the priority of the deduction , how the deduction affects taxes , related ge neral ledger accou nt codes .and Payroll for other payroll SF -Standard North process 19 -Deductions/Withholdin s Calculate a ro riate tax whether re-tax or ost-tax contribution Fu nctionali A merica indicators . ERP Project Appendix D -Functional Requirements Matrix ~l~•.i<!,~~"'-3''f.' ~. ': ~· ;;,,'.n!,,.i;;l'.~:,WT.;,inf,:,"'J!(~'<;~~'~.:,riP..avroll'.Reaulremeiltsi,-,.,, ')f:ii'\•,,.,,,<''ll;;S'',i,"l'~i!!t'"""~Ji!•F""'1iLi -,tiicj\ ,:,,,;,1'~~;1"-1l--,,,, r:.."f."· '-.,c-e;\'!'-~':.,,,,-.=·vT ~l'i,';ll[w•,:;s .. ~.~, f!)',iit'."ilf~·-;,i<r,&"'~::i· ll'~i'%l"""'li;'j(~~il;)'<R Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-06-03 People Soft Benefits supports 403(b), 401K, 457 , Roth 401K, etc savings plans as far as the creation and monitoring employee deductions. The delivered reporting and integration tools can be used to create reports/interfa ces to provide Payroll for information North and America , payments to RQ -Provided SQR, plan Provide investment election information , designated beneficiaries and payments to plan through Reporting Reporting administrator 19 -Deductions/Withholdings administrators or Querv Tool Tools 8 s 19-06-04 Payroll for SF -Standard North 19 -Deductions/Withholdings Loan repayment deduction (after tax) Functiona lity America Payroll Requirements Page 111 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix 1J~r-:1~::: ~/~i2r~.A~-:f -~~-(~-.._S?::~;r .... ~t;:~~r~::;;-4Li .. :11~~ i::~ss::i-~tJ:~z.:::;"1::if~\.2~1-~fJY:x:;~lA(~_r1~,.. ·:.~ \_:::~:. .. ~r "~-~ ·~~~~:: -_I'://·:.? .. ~:::;:}):::-t ,-.~: ':f· ·,~. ... ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-06-05 to deduction codes. When the payroll department runs the pay calculation process, the system checks to see whether a deduction has any limits associated with it. If it does, the system runs the testing calculations and makes the limit adjustments to every affected employee reco rd . If a deduction cannot be taken, it is reported with Payroll for the SF -Standard North appropriate 19 -Deductions/Withholdings Combined annual caps ( 457) Functionality America Reason-Not- Payroll ERP Project Appendix D -Functional Requirements Matrix l'it~~~tt~.~:i:~1~ft"~lft~IP.~·;;:~ i::i:t·-"ffii<".i/ii, $;":!'r-..W Pa9toll,Re.aulrements~ :,.,-~),~:0>'~~~t~·'~ .. ,· i~«·¥:'-'2ill'"' ~;,.1,,~ • .,.. j:i~{J~1ts\f.f>;1?' 2_';.f.$~1;~J~r·~'l*'-$ .ift!'tl'f l~f~~~i1,f;:);.,~ ~~~.:-.~~,(t;.'; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-07 -00 The City can define an un lim ited number of deduction codes . Authorized users will use the Deduction Table to specify processing rules for deductions , includ ing the priority of the deduction, how the deduction affects ta xes , related general ledger System provides fo r the deduction of user-specified amounts (m iscellaneous account codes , deductions).Ex .Garnishments, safety shoes (2pp), retirement buy-back (?yrs), countdown amt, fees for SF -Standard Payroll for North and other payroll 19 -Deductions/Withholdings handl ing child support (cu rrently $2 .30nn\ Functionality America I process ind icators . 19-08-00 Authorized users will use the Deduction Table to specify processing rules for deductions, in cluding the SF -Standard Payroll for North priority of the 19 . Deductions/Withholdings System provides for use r-specified deduction priorities (consistent with legal requ irements). Functional ity America deduction . 19-09 -00 System provides the ab ility to estab li sh catch-up period for deferred compensation contributions , based SF -Standard Payroll for North 19 . Deductions/Withholdings on employee age a nd years from retirement el igibility based on plan regulations . Functionality America 19-1 0-00 Absence Management, Pay roll for North System provides the ability for Accrued Leave hours (el igible to be pa id) to be converted to 457 SF -Standard America , Time 19 • Deductions/Withholdings contributions at termination (provision for Medicare deductions). Functionality and Labor 19-11 -00 SF - Standard Payroll fo r North 19 · Deductions/Withhold ings System prov ides support for new Federal laws addressing phased retirements (pension protecti on act). Functional ity America 19-12-00 SF -Standard Payroll for North 19 -Deductions/Withholdings Syste m provides support for Reti rement repays -re instatements over multi-years . Functi onality America 19-13-00 Absence Management, Pay roll for North SF -Standard America , Time 19 · Deductions/Withhold ings Systems provides the ability to convert Annual leave and Compensatorv leave to 457 contributions Functional ity and Labor Payroll Requirements Page 113 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ~i?Ji:~:.Ei~!;:_}._ '~~:.~~:.}· 1 ~ __ : _, I~tr.J1~~"",..~,.,.£'~> ;::. -~~-~· L::;; ~-~~~U1?t-1TEitf•l!ilf~1f(U:31Jf:~~;:-.,., -~;1&7i~;[':;~~~:~'"¥..:&iJJ:1L~~~:;:I,'~'.-~:_.__::·,~t~~Lt~·.:;: i~~tt;,; .~':L ~:.'.'.,_.., > ,. ;~ ~:~~~~ f ·~ -~ ···.:; _,""~ ~1: ;·~--~i ;,;~~~. 2 Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 19-14-00 The delivered reporting and integration tools RQ -Provided can be used to System provides the abil ity to notify third party Deferred Compensation providers of returned/ refunded through Reporting SQR, Reporting provide the 19 -Deductions/Withholdinos payroll checks with deferred compensation deductions. or Query Tool Tools 4 required interface 19-15-00 System provides the ability to calculate Deduction service fees based upon employee participation and SF -Standard Payroll for North 19 -Deductions/Withholdinos vendor type . Functionalitv America 19-16-00 System provides the abil ity to capture life to date contributions (total employee contributions) for retirement-with the ability to capture pre-tax, post-tax, employees interest earnings (stored in tax SF -Standard Payroll for North 19 -Deductions/Withholdinos earninos bucket-add to HR Admin reouirements) Functionality America 19-17-00 As delivere d, PeopleSoft will maintain unl imited salary, deductions , and pay history by employee . The delivered application development tools Payroll for North can be used to Ml-Minor America , provide the desired 19 -Deductions/Withhold inos Svstem shall provide the abilitv for user specified deductions with user defined attributes . Modification People Tools 5 functionality. 19-18-00 Payroll for North System provides the ability to calculate special pay types based upon user defined criteria , e .g. SF -Standard America , Time 19 -Deductions/Withholdinos Longevity Pay. Functionality and Labor 19-1 9-00 System provides the abil ity to calculate earnings type by user defined formula , e .g. Disability SF -Standard Payroll for North 19 -Deductions/Withholdings Supplement. Functionality America 19-20-00 Payroll for North System provides for the application of shift diffe rentia l earning types that may change daily based upon SF -Standard America , Time 19 -Deductions/Withholdings I pre-defined work schedules with ability to override . Functionality and Labor 19-21-00 If alerts and notifications are Pa~II for North necessary these System provides an alert when certifications and licenses that qualify employees for special pay near Ml-Minor America , EPM, workflows can be 19 -Deductions/Withholdings their expi ration date, e .g. educational incentive pay. Modification People Tools 5 configured . 19-22-00 System provides ability to create business rules that restrict use of user specified leave type unless 56 SF -Standard Absence 19 -Deductions/Withholdings hours of other user specified leave has been taken , e.g. Major Medical Functio nality Management - Payroll R .. ,.~ments ERP Project Reqt Num Category 20-01 -00 20 -Pav Processin,i 20-02-00 20 -Pav ProcessinQ 20-03-00 20 -Pav ProcessinQ 20-04-00 20 -Pav Processing 20-05-00 20 -Pay Processing Payroll Requirements Requirement Text System provides the abil ity to track user-defined special events as earned leave . i.e ., blood drive- lo,i,ied as earned leave System provides the ability to calculate retirement based on high 3 year earnings (does not= salary) System provides the ability to track imputed earnings ... i.e. vehicles System provides support for Acting pay. i.e ., tracks normal pay and individually tracks costs of acting pay System provides support for Special calendar schedules (monthly vs . bi-weekly) for lump sum earnings, incentives , longevity, one time payments Page 115 of 403 Appendix D -Functional Requirements Matrix Degree of Fit Response SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality RQ -Provided Module Absence Management Base Benefits , Payroll for North America Payroll for North America through Reporting Payroll for North or Query Tool America SF -Standard Payroll for North Functionality America Hours to Modify 4 Comments The PeopleSoft Absence Management rules- engine is fully configurable to match eligibility to the business requirements of the city . PeopleSoft Base Benefits tables allow for retirement to be based upon special accumulators instead of Gross Pay. The delivered reporting and integration tools can be used to create reports for tracking actual pay and "acting pay" by employee or group . November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix -:.t.o<.'ili~'!."-' · ':!-:~~~~~~~,.~~~,~~ ,1,t!<,;,-1i.'i4:~Pavr,olliRea"ulremenfil"~'*;'!cf4-"fc;'f%.:,~~~·· 'P.'tti'?'"*'/ ~"'t;>;:W':':C'·~~:;,;~ ,,i$t_,;;,~ ~~.~~~~~.~~--~ ,;:,,,~,.'~<f.l',,':!"N /~ff,1,\<.:,'<{';~~Ji:" ~~.:s-~2~-ft~~t.i~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-06-00 the City to define a set of termination rules , called a Final Check Program . A Final Check Program determines how earnings , deductions, and leave plans should be paid when creating a final check . The Pa yroll staff can define more than one Final Check Program , if different rules apply to different groups of employees . An authorized user is notified through PeopleSoft Workflow when a Final Check Request is system generated . He/she can process the request and the Final Check 20 -Pay Processing System performs calculations and processing required for employee terminations: Prog ram rules are 20-06-01 Payroll for SF -Standard North 20 -Pay Processing Salary and additional pay Functionality America 20,06-02 Payroll for SF -Standard North 20 -Pay Processing Payoff of applicable leave time with appropriate tax calculation Functionality America 20-06-03 The delive red application development and reporting tools can be HR .Payroll used to for North provide the Ml -Mino r America , desired 20 -Pav Processina Longevity/severance Modification People Tools 24 functionality Payroll R ~-·'rements ERP Project Appendix D -Functional Requirements Matrix i,!c\:,'.~"' ;l!# ~~~''..,;~ " -'ili:'~ :;:,~a:;;~~-.. , ?¥M-:':t;,<:'/,..-.,;Pi1vroll,R'e1iulrements1t;~6·~.i#:1,;,&~7:'=,;·,~,lfi.1~...;,.~/''(!~, illii*"_J;;,~iI,"",'<\;.f ~,~';;~,'f.1*',.;,,,,~,,. ,ff,,-,. ,i.it~~""",i,;' . :ti• P'-7~"1#1.~ 'i>{f..!fl~,I!Mll\i(~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 20-06-04 PeopleSoft prov ides a payee name field where Payroll for the city can SF -Standard North enter this 20 -Pay ProcessinA ChanQe payee name when employee is deceased Functionality America information 20-06-05 The City could set up an additional pay record with a goal amount to Payroll for payoff SF -Standard North benefits in 20 -Pay Processing Defer payoff of benefits at the time of termination (pay later and in installments) Functionality America installments. 20-06-06 If an employee requests a separate check for termination pay, the City can use the delivered :on- demand" check functionality to create a separate check or define term pay to come out in a Payroll for separate SF -Standard North check on the 20 -Pay ProcessinQ Ability to produce a separate check for termination pay at employee option Functionality America paysheets . 20-06-07 Payroll for SF -Standard North 20 -Pay ProcessinA Ability to combine last regular check and payoff check . Functionality America Payroll Requ irements Page 117 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix &;~'"l\:t~t';;~ '.iii:' . ::.;v~ .,;;,.~;.;:>(µ..,~ ... ~I'~' ., ;, ·.,,,,,.~·~~'!t«~P..avm1J1aeomi'Aments11.,,,..~,,~,,:~il!P,t;:\1J'..;11/. ... "'~::::,..;,,.,-.~;,;J'//::.\ ·~ 4' A-~ .. ~ W"': ' "'iW•: 1~-'·~:~ :-\;-'~'Ir;;,~~-~--\ .. ,. -1· .. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-07-00 People Soft Payroll provides the organization with automatic Retro Pay requests built right into the system -for both individuals 20 -Pay Processino Support retroactive processino for the following types of events : and groups . 20-07-01 Payroll for North America, SF -Standard Time and 20 -Pay Processina Hours adjustments Functionality Labor 20-07-02 Payroll for SF -Standard North 20 -Pay Processing Additional pay adjustments Functionality America 20-07-03 For individuals, Retro Pay requests are 'triggered ' whenever an authorized user makes backdated , pay-related changes to the Payroll for employee 's SF -Standard North compensation 20 -Pay Processina Rate adjustments for an individ ual Functionality America data . Payroll ERP Project Appendix D -Functional Requirements Matrix ~IJ'<;,'jjjt~i;:'Z~>·'i"~·,,,r,i~~~ f~{:~~~,:-· S',,~.:'!>;J1"ic'(•"°¥\~· ,f'.\.flal#colllR'eaulrein'e:;fts';;, "'~ ~~~,·~:1?~·1",~~·~~'.-· ~ ~·~ ~lt~:/ti;~f~}*'-:r~, IJ'"'l'~~ ¥'s%'ll!Y:i --<#%~~ ~~~,~~~~~~~ w:?«b:ltia~n:-~~~ ReqtNum Category Requ ire ment Text Degree of Fit Module Hours to Modify Comments Response 20-07-04 be times when the organization needs to calculate Retro Pay for a group of employees , for example , in response to union contract renegotiation s. An authorized user can create the group Retro Pay transactions in two steps . First, the user will update the required Job Data or Additional Pay changes for the affected Payroll for employees SF -Standard North through 20 -Pay Processing Rate adjustment to a oroup of individuals due to compensation plan changes Functionality America PeopleSoft's Payroll Requirements Page 119 of 403 November 15, 2007 ERP Project Appendix D · Functional Requirements Matrix '#1'1~·1.Ji'rt~'f!ol),~.#,,:;;,,-l,J.,,f./;j;,;i::mi.«lcs!f~.;,,.,!;.,'e.,,., ~~; ~'l,',':fJt>!<.PlivroJl ,ReaiilriHtierits~l:,~;a<;~"'l!?N:ii)~Jli~ .~ts<f'{i~i!.;J~(~,K..;,:.:iitr..,~· , ·'"''·'·Jl!i,: . .. "fl'·~ .._ ~" "-. t.,t ,. -·~%. . -, ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-07-05 PeopleSoft's Retroactive BenefiVDedu ction functionality , the organization can easily and automatically process retroactive benefits and deductions. A retroactive change to employee or benefit- related data has an effective date prior to the last confirmed pay end date of the employee's pay group. Base Benefits retroactive Payroll for benefits and SF -Standard North deduction 20 -Pay Processing Deduction adjustments to individuals Functionality America features flag 20 -07-06 Payroll for SF -Standard North 20 -Pay Processing Deduction adjustments to groups of employees due to changes to benefit rates Functionality America Payroll R -··;re ments ERP Project Appendix D -Functional Requirements Matrix ~·*d;:;,,1s•~ ti~~"'""-":--, .~ ~~w,:~,~~~~~,lfu.,t,.'"·-l;PavrolliReaufreinerits~,,';;~·~'1J(~l·'>'<,;0'~~,«ii:i~N~l"';;...,;:;ili.~,;,\~\~--!k~~ t-~::l~:f:~1;~?:t'iif~ ,:.~!!1r~~:'·;~ :'l"t!.;.1t,~,i;:,c.fil:a. ~$f'"~~ll!t.,~1ti11r.i Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 20-07-07 PeopleSoft Absence Management provides full corrective retro capability for leave not submitted. Starting from the back dated event to the current time , all calculations and accruals are recreated to bring the totals accrued current. This information is tightly integrated with Time& Absence Labor and Managemen Payroll for t , Time& North Labor, America to Payroll for pay for the SF -Standard North leave taken 20 -Pay ProcessinQ Leave not submitted Functionalitv America correctlv. 20-07-08 Payroll for SF -Standard North 20 -Pay Processinq Contributions (retirement plans, section 125 olans), includino both emolovee and Citv contributions Functionalitv America 20-07-09 Payroll for SF -Standard North 20 -Pay Processinq Personnel transactions (re-class, re-allocation) Functionalitv America Payroll Requ irements Page 121 of 403 November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix ... ~ '~J;~""~i}~J;}J";t~..r:'f;W4s°'h1!!:li '~~;,,~,.~~.Pa'vml11Re-aul,im&nts:zijl',f .'!!':_,if,f.i!•~·'.:;Jf~~·i 'W"?-°:;if;,;"i~··.'··":"'""ff':<~~i;; Jlr.1'·'{-li -.4li'b,'li,i~Ji"f ,.~J~,.,~~W."Jt~ "~•l!;i-"'1,::&ii!l!f,.t~ ~1.i,-~}t~ Reqt Num Category Requ irement Text Degree of Fit Module Hours to Mod ify Comments Response 20-07-10 lfa Termination was incorreclty recorded, the retroactive process will determine if monies are owed to the city, based upon ir Payroll for monies were SF -Standard North paid out 20 -Pav Processina Terminations Functionality America incorrectly. 20 -07-11 PeopleSoft Retroactive functionality will provide for calculating all earnings codes marked as Retroable, even if multiple assignment start/end dates occur w ithin the retro period , based upon policies set Payroll for by the city at SF -Standard North implementati 20 -Pav Processina Mu ltip le start dates Functionalitv America on .. Payroll ERP Project Appendix D -Functional Requirements Matrix ~:, r~~~~.·;.,~w. '""iif$;i}Jf41$~~aj~:i,.t,,:;-;.~r\~~"i"if~:/:-~Pi\rroll•Reaulr.eme11ts-.i!i:o.ii>·:1!.-\i~~~~¥\:~i:~~~;!t;i,~~~-,rSf·, ~!'ii<J{~~~~,1:~~ ~~1·'~-,· ., ·~,, ,, ,. '-t .. LY~'U:~~ .. ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-07-12 PeopleSoft Retroactive functionality will provide for calculating all earnings codes marked as Retroable , even if -multiple assignment start/end dates occur within the retro period, based upon policies set Payroll for by the city at SF -Standard North implementati 20 -Pay Processing Multiple end dates. Functionali ty America on .. 20-08-00 Authorized users have the ability to Payroll for North override virtually SF -Standard America , Human any rule in the 20 -Pay Processing System provides for the ability to override salary table amounts for individual employees . Functionality Resources application 20-09-00 PeopleSoft Payroll supports a variety of pay frequencies , including weekly , biweekly, semi- monthly, monthly , annual , contract , 20 -Pay Processing System allows for various pay cycle frequencies: and user-defined 20-09-01 Payroll for SF -Standard North 20 -Pay Processing Bi-weekly Functionality America 20-09-02 Payroll for SF -Standard North 20 -Pay Processing Sem i-monthly Functionality America 20-09-03 Payroll for SF -Standard North 20 -Pav Processina Supplemental (on demand) Functionality America 20-09-04 Payroll for SF -Standard North 20 -Pav Processina 28 davs , bi-annua l Functionality America Payroll Requirements Page 123 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix re Ji-":',,'r~.'?%Wii","!~,;~"Y:-wt'*'~~~~-~w,~·f·'f/,~\'~·R4VrDlllReo'iilrements~§..'<'nT,'!,l.wYf'it~i;;:mr~~~'ti:.:.,~cerl'.;, .~',llli,,.· "If~~'" il':tl .. :-• tt.~Y•f~)l;~~..J ,, . ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-09-05 Payroll for SF -Standard North 20 -Pay Processing Monthly. Functionality America 20-10-00 A Pay Group segregates a set of employees based on like- compensation rules for payroll processing . In grouping people together, the organ ization will consider the characteristics employees must share to be part of the same Pay Group. Alternatively the City can exclude any member of a paygroup from SF -Standard Payroll for North processing via 20 -Pay Processing System provides ability to select a group of employees for any payroll processing event. Functionality America I paysheet entry 20-11-00 Dual status employees may be in one or more paygroups System provides the ability to process dual status employees , wh ich implies multiple classes , positions , SF -Standard Payroll for North processed together 20 -Pav Processing funding sources and oav rates in the same oav cvcle . Functionality America or separately Page 12A ' 403 Novemb ~. 2007 ERP Project Appendix D -Functional Requirements Matrix .,..~:~•,,4,jt~~w~ . ..,,:.".,,,;;,'!lq_,i,J.•.:f;,..;'J;'..,,:~.'\li>':;\~~~ea.vrolltReaufrements{.,~,i-'.~'.'i'A,".ii;~;;i;r1.,ih~:\M':,@.:W='i',;1,f11~\\l"M':\l,Wii,~,!!s•t,q~i,,; f.,i,~~~/fa.~~l!t~~w ~::ff!rJ->ffli!lWi,~J ,,-~,,)'3'tll/'~'MJ~ ";tl\~>\ii1,i~W~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-12-00 People Soft gives the City the abi lity to produce a single check for dual class· employees within the organ ization, across pay groups . System calculation routines will limit- check deductions and taxes and perform FLSA (Fair Labor Standards Act) calculations against an employee's combined jobs SF -Standard Payroll for North within the 20 -Pay Processing System provides the ability to track taxable wages and taxes withheld YTD for dual status employees. Functionality America organization . 20-13-00 SF -Standard Payrol l for North 20 -Pay Processing System provides the ability to process multiple rates of pay for the same job during the same pay period . Functionality America Payroll Requirements Page 125 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~'-~'lfl'¥.¢.4'.io•~£;;!.b,oc:c.·:l")~d~~~~'1."7'4 f<il<i.t~:~:pjyfoll;Reau1i'ementsl'if/il".;f.ii'~~~;,r.f~~,J<'l'f.•·ts:f!iili.i~'ill..~01~:,s,;r,'\f:;;:i,4 't~,\1.o'!'.;,jr:;,'1~;~ ··:~,.~;,, ~~"lt,~/:!l'!.~~l)i; g,~i~i\~;7,.'!);~~~ ReqtNum Category Requirement Text Degree _of Fit Module Hours to Modify Comments Response 20-14-00 When calculating certain deductions, the system will automatically create an arrears balance for the deduction amount, if it can 't take all or part of the deduction because of insufficient pay . The system will attempt to recover the arrearage during subsequent payrolls , until it has been reduced to zero . The actual amount deducted each payroll is based on the Maximum Arrears Payback amount, which is defined by deduction on the Deduction Table . The system Payroll for North maintains SF -Standard America , Benefits arrearage balances 20 -Pay Processing System provides the ability to process arrearages for deductions and taxes withheld . Functionality Administration by employee . ERP Project Appendix D -Functional Requirements Matrix ~\-;'i'?'~ ... ~·.'"i';~~"t;;!tw0'.;·:<,.'/ffo.,.!!;-::>~::JrtWm·,;'J'iai~-·--if~,~~l~.;RavrolFRed'illrements~·'.I<~ ;•;I<<t''#:t'j,'::i,"/~· .. ~fi-~~----··"'''1/t:£',i;{~-~ ',t,.·,"'+-t ~-.~,,; .. ,:.l,£: ··~\.,;. .. ~' -'":"R,>",¥Jiifl?f.!':~;f.:' ~ii-:· -~':ll!.'fi.tffK*~','i'tt Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 20-15-00 In PeopleSoft Payroll , Pay Cal cul ation is an iterative process . It's easy and efficient to run and rerun any pay cycle over and over again-until the Payroll staff is confident that the payroll is accurate . When a pay cycle is rerun , users can indicate that it should run in iterative mode , only reprocessing those employees who have had adjustments or changes made si nce that pay cycle was last 20 -Pav Processina System orovides abilitv to run oav calculations as a "oroof' run for review orior to the final oav run : lorocessed . Payroll Requirements Page 127 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ,tl\~}~].,it:!?\',~':l ~-'£;<'~\1'1'.~ti,.~~.i~!.ii.t~$-fff~.,,l*.t..~P.avi'oll :Beliu1rementsi}.r,m,Ji:~rll.L'~··~;;~..<:'ii""'M;,,/'~~;.'<~~~~wz.;,c:t,•;,.l'<'":'t.~"'"'.>l'·,~''l ~;Y~""-'1Ji.·:ic/l•~ •• ~ ~ k"~.'.t::·::-~~...,.,-!i§),t'-~\li:i!:'''!ilt~l l:;{;;f,~~~t~.;·~;.~, ~l."i~"' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-15-01 calculation , the system flags any errors that must be corrected before beginning pay confirmation . Negative checks will generate errors as will a check over a user- defined threshold . The delivered reporting or application development tools can be used to create additional exception RQ -Provided Payroll for conditions Flag exception conditions (zero hours, over X hours, incomplete benefit data , check exceeding through Reporting North and audit 20 -Pav Processinq threshold, neqative check) or Query Tool America 8 reoorts 20-15-02 Payroll for SF -Standard North 20 -Pav Process inq Allow adjustments to data orior to the final run Functionality America 20-15-03 Payroll for SF -Standard North 20 -Pav Processinq Recalculate onlv what is required based on chanqes . Functionality America ERP Project Appendix D • Functional Requirements Matrix ;~ ;,,,:,r,,~'<;;,.>;;;,'Y.~\)l>~:Jl,·g;:'l':~~~""'·•ti i·~:#,£,iffll'<.;!l"'~.p_i,vroll;Reaulr.efuantsW~i,~i;<l;;;W: -,'i'~~ii,£'1!).W.;.;~.v,0,,."1--.311.i~~~'.~~~t~~~? ~b'f:l .. ~~;ft~~/;i;~. ~?.il..'fi¥:t::',lti.. ... i' .··"!,• : 5}/.•,n-1*"'" ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-16-00 PeopleSoft Payroll provides direct deposit processing capabilities. For those employees who directly deposit their pay, the organization can print advice forms . The system allows employees an unlimited number of distributions to multiple accounts in multiple institutions. Employees can enter their own direct deposit information via PeopieSoft's ePay System provides for direct deposit of employee pay to one or more bank accounts based on employee SF -Standard Payroll for Nort h self-service 20 • Pay ProcessinQ and user selectable options . Functionality America application . 20-17-00 The system creates an output System optionally provides output file of direct deposit and pay stub information for secured access by SF -Standard Payroll for North file in NACHA 20 -Pay ProcessinQ the employer. Functionality America format. 20-18-00 System calculates off-cycle pay on-line and produce one or more checks, including deductions and 20 -Pay ProcessinQ taxes . On -line check processino functions include: 20-18-01 With PeopleSoft Payroll , authorized users have Payro ll for the ability to Validate against employee 's master file for deductions, job classification , ta x data . North calculate , America view, and print for an employee a single check SF -Standard interactively, 20 • Pay Processing Functionality onl ine . 20-18-02 Payroll for Update all employee and employer accumulators automatically SF -Standard North 20 -Pay Processing Functionality America Payroll Requirements Page 129 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix t$'~"~"*"f;'J~Ji:l0,~,;~'\!i\#ld~~t~:iif1',=,?!"~~l/~il?avtoltRe'duli'emenfst<i~.w,;i~~'iW!'il.-1_.,tl1M~•f~%M:•~;i;iJ;i ~ i~~~~f~"r~;~;; ., 1,•i';'.,,;~~ •• ~~ '"' "" ., Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-18-03 Payroll for Include in pay event reconciliat ion SF -Standard North 20 -Pay Processing Functionality America 20-18-04 Payroll for On demand SF -Standa rd North 20 -Pay Processing Functionality America 20-18-05 Th is assumes that the remote printer Payroll for is equipped Print to a remote pri nter North w ith a micro America cartridge or has the SF -Standard appropriate 20 -Pay Processing Functionality check stock 20-18-06 Specia l payroll runs are called 'Off Cycle Payroll for Payrolls ' in Batch manual check / warrants to pri nt together North PeopleSoft America Payroll . They are run identically to the normal SF -Standard 'On Cycle 20 -Pay Processing Functional ity Pavroll '. 20-18-07 This self- Payroll for service Produce check or direct deposit, or output file only based on employee designations . North functionality America , is delivered SF -Standard ePay as part of 20 -Pay Processing Functionality ePav 20-19-00 System al lows for multiple checks per employee as required . SF -Standard Payroll for North 20 -Pay Processing Functionality America 20-20-00 System prov ides the ability to cancel and reissue checks and direct deposits and reta in all history. SF -Standard Payroll for North 20 -Pay Processing Functionalitv America 20-21-00 System provides the ability to enter information regarding any manual checks created . SF -Standard Payroll for North 20 -Pay Processing Functionalltv America ERP Project Appendix D -Functional Requirements Matrix 't}-~H·t~;;:~~~~ii?~~t$:M,~yk~~'tj:'S$~:--~~,o;";J;i ~_,,.,,, ·~~i'I,~· Rav,roll,Re'au1rementsl:~;t~i:,,,ij,,;;,~~"'='-''i"'1¥'¥f~~~ ~;' .. .,,~'4, ·r, . .,'Y \ 5•~t.l._1 m:..{t~;~A~~-~;-~;t l¥ix~"-'·--~~"~"'' \li)~i~-X;~ifl~,:~ ·~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-22-00 In addition to the retroactive processes discussed earlier, PeopleSoft delivers a retroactive distribution process, which allows the authorized user to make backdated changes to position/employee System provides the ability to process retroactive pay adjustments (hours adjustments, rate Payroll for North distri bution instructions and adjustments, deductions) and to update all payroll history and labor distribution entries . America automatically apply those changes to General Ledger. If t he del ivered routines do not meet the City's needs, the delivered application development and reporting tools can be used to provide the required SF -Standard functionality. 20 • Pay Processing Functionality Payroll Requirements Page 131 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix h ,~:.~, ,f'',~~f'S"ft'if.i"i:~M:':ilf~,z . .,:r·#:$,~~J~.~1:i..Pviivroll )Ri>11,i1r.emtl'nts;:1;~1'4;l>1,;~,f&«~,~'i#,'~'i(~i,JBei.~d',·'~i~~~lfef,,t,,,~ ei!\!!:'l't~~~!!;.~} 1;..,h··,:r,,_,1,W ~ '" ' '·· .-.• ~,,..,,,= -~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 20-23-00 PeopleSoft Payroll delivers both a self service access to a virtual pay stub and a printed pay stub. Both of these options contain a wealth of information regarding the pay cycle . If add itional fields or information is needed these can Payroll for North be added using the System provides various pay stub and check templates (if requested) as well as an ability to design Ml-Minor America , delivered reporting 20 -Pay Processing custom formats using blank check stock , Modification People Tools 12 or product toolsets. 20-24-00 System optionally provides output file of direct deposit and pay stub information for secured access by SF -Standard Payroll for North 20 -Pay Processing employee . Functionality America i{\~~00\00li1 z,.:;...,,.,v:,ollw:t!munt1rl11 ,:e.;; ..,,:;;: -~~~~'f,t.'i'@'th: ~~~.~P,,avrBll~C~Qllntfnil .l'-~'ti~::i[s:l\'i•.f,.:'ll ~'~T~.;,.:f~~,,-,., ~----·~-'·_11,•r,, ''""'Cl':' -~ .. _, ... 21-01-00 21 -Payroll Accounting PeopleSoft Payroll will create accounting entries as part of normal payroll processing. The delivered reporting and application development tools can be used to System provides the ability to create detailed (by employee) or summary (by GOA) accounting entries to create the desired be passed on to the financial system each : interfaces . 21-01 -01 21 -Payroll Accounting Payroll for SF -Standard North Payroll cycle Functionality America 21 -01 -02 21 -Payroll Accounting Payroll for SF -Standa rd North Supplemental payroll Functionality America 21-01-03 21 -Payroll Accounting Payroll for SF -Standard North Online or manual check process Functionality America 21 -01-04 21 -Payroll Accounting Payroll for SF -Standard North Personal service contractors payroll Functionality America Novemb0 r 15, 2007 ERP Project Appendix D . Functional Requirements Matrix ;,r:i!t .fi!'":;,r,,,,-,ef"-'.:;,s~;t('!'~*'>1t°!~Z..ffe1' (;,c.i\\ • ,s-,,,_,,,,,,.,_..F"''-: '\'·'=-'"-'llf\Renulremiints,?• ;;'!_~;Ji~ ~"""'""""'~W''<~JJ:7 w,i';;\'~r:JP"~i!:;lir :;,,~\i!kf,t'i 11-,:,.::;;1.0,-:r,;,;1.iif;;:,t?'. .. t•.]a"/·,w wt...:• i•l!ll!f';j;t/'~"~t Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 21-02-00 21 -Payroll Accounting System provides the ability to associate each tax , deduction , and pay type with a valid COA where accounts may be coded to varying levels in the account code structure . (e .g. FICA , Retirement, Health SF -Standard Payroll for North Insurances, Overtime, Reaular Pav) Functionality America 21-03-00 21 -Payroll Accounting The delivered reporting , integration and application development tools RQ -Provided Payroll for North can be used to System provides a method to val idate all COA numbers (maintained in the financial system) on a near through Reporting America , create the desired real-time basis . or Query Tool Reporting Tools 12 interface(s). 21-04-00 21 -Payroll Accounting The del ivered reporting, integration and application development tools RQ -Provided Payroll for Norht can be used to through Reporting America, create the desi re d Svstem provides the abilitv to Pass check or direct deoosit output to Finance for check Processing . or Query Tool Reporting Tools 9 interface(s). Payroll Requirements Page 133 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i,,~,W,r;-.c".:.~,~~~.~~;~. •X>ff:f'(~~~ -',il\ll'i."t"lf''~:Jt<L Pavcoll ·ReaUlrem&nts ·~·'it.,,,tf~,· ~~~l:::.f·~,;~,il~r:..·j;;~,·1;r?..:>'f11'.~t ~~~~~ift-?a;~.t;1t>",;r, .-.'!mt$'.':"'.:f.l.~ . " ' '""" ""!/:,Jiltt~~il'¥1il·~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 21-05-00 21 -Payroll Accounting provides a program to manage check reconciliation , comprised of two parts . The first part of the program identifies all computer and manual checks, including voids/reversals , which have not cleared the organ ization 's payroll bank account. It compares checks that have been issued , as recorded in the PeopleSoft Payroll database , to those checks that have cleared, as recorded on a file received from the bank , and for each 'issued , but not cleared ' item , the system inserts an System provides the ability to maintain a check register file for each payroll run , which is used for SF -Standard Payroll for North entry Into the automated reconciliation of cleared payroll checks rece ived from the bank . Functionalitv America Temporarv Check Payroll R •-,.ments Page 1 ~,. ~t 403 Nove ERP Project Reqt Num Category 21 -06-00 21 -Payroll Accounting 21-07-00 21 -Payroll Accounting Payroll Requirements , Pa ro1f:Re ulr.ements Requirement Text System provides the ability to calcu late "overlays" (or burdened labor expense) for annual and sick leave , employer's portion of health insurance and compensatory time, based on a user provided ercenta e or flat amount. Page 135 of 40 3 Appendix D -Functional Requirements Matrix Degree of Flt Response Ml-Minor Mod ification Module Absence Management, Time & Labor, Payroll for North America , Hours to Modify Peo leTools 12 12 Comments PeopleSoft rules- engines used fo r Absence Management and Time & Labor can be leveraged to accomplish calculations of user provided percentages or flat amounts , related to Annual/Sick Leave and Comp Time respecti vely . The delivered Peopletools could be used to configure similar calculations for employer's portion of health insurance . The del ivered application development and reporting tools can be used to provide the desired November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ·-·=.,,.<;.~,;~,,N';;:i,"!~'11'~-t~-,..y"',;:--fli,;f.:.1! Ats.MlfW:ti-'l:'l!Bavr.oll :Beaulrerrieflts~1~t~ ,,,,..~,.4-,,~.:c.~~'~.:f'~ru2\$'.-lJf~"W'~i~~J\# ;"ll!''"""""'l(~(,,1;,·~ ~ ' ':' --~,,,. . Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 22-01-00 22 -Annual Processing ..,,...,...,,11~ V •L.:, with PeopleSoft Payroll is an orderly, logical process in which the user runs the year-end program to check for error conditions; load data and balances to special W-2 records on the database; check the W -2 records by running reports , System produces W-2 forms , including multiple W-2s for multiple reporting . The system generates the viewW-2 forms , without using pre-printed forms , in the correct format and has the abil ity to select from varying People Tools 24 information online , formats (i.e . mailer or side by side). and make any necessary changes . Payroll staff can reload the W-2 records if necessary, and produce W -2 or W- 2C forms and/or magnetic media files . As delivered , PeopleSoft provides the ability to select from Ml-Minor varying formats. Mod ifi cation However, the - 22-02-00 22 -Annual Processing System provides the ability to sort initial W-2 printing by department by user defined field s SF -Standard Payroll for North Functionalitv America 22-03-00 22 · Annual Processin g System provides the ability to produce dupl icate W -2 forms for multiple years . SF -Standard Payroll for North Functionality America Payroll Re ,,'·~.me nts ERP Project Appendix D -Functional Requirements Matrix Fl/s~f'W)c"'V,~~~"\J\~-i;.;~~t5:,.;.\~ ~":f.-'if~,_ft;1l'.~:t,-i;*Piviol1Reaulrem'erits'r~l~,;;ri,:,::._·,.~'°':ic.~,,,~;,;;,i'l~,~~ •t··:.•,;,1.,·•~.,\0ta,':'1,'<lf4'~'!(i';.tfif ,.r.;i,~,c :lit\~\ ,"!;~,,,~~'.~;[';' ., '!'fP ·:·~,;~ii '':\~~ ;m..· • •« -~''"'"'* Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 22-04 -00 22 -Annual Processing Sin ce PeopleSoft is an effective- dated system , many of the issues associated with Absence "closing " the year System provides an easy method of "resetting " the system for a new calendar year , taking into account Management , are eliminated . Additional rules business rules for setting amount fields to zero and carrying forward relevant balances. Payroll for North can be configured America in Absence Management to accommodate the proper handling fo SF -Standard leave balances at Functional ity year end. 22-05-00 22 -Annual Processing System provides the ab ility to print multiple W-2C 's once corrections have been made to the core HRIS . SF -Standard Payroll for North Functionality America 22-06 -00 22 -Annual Processing System provides the ability to gene rate separate W-2 based on employment status (Temp vs . Payroll for North Authorized Retirement Eligible) even if the employee has multiple employment status within a calendar SF -Standard year Functionality America m ~'OOJ-00 !: e3t<1Atiil1H&,G.ofitto1s:r.m ... ~s;,'tr! • ~.'.:«r,.,,..,"""~•')J!C.!':-st~'\'i~~~'iAlll11t,1JndW.Q"nl~n1,~ .,. , ': -"':-t't?·~~rc'i~"):·11~1'.a:1{4A"•;~, (~~wii>\. -, ., ~ .. 23-01 -00 23 -Audit & Controls Peop leSoft provides del ivered audit reports based on best practices. In addition , the pay group table allows the City to set a min imum and maximum net pay . The del ivered application development and report ing tools can be used to develop the required System provides the abilitv to specify exoected minimum and ma ximum hours and amounts by : functionality . Payroll Requirements Page 137 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ,"'.~t'"l);:¢'¥is· '~:"':..,.,-;r.'1t~~~.{4'~,'1'·;;.~J·~-r,,,~~;.taB eav:r.o11(Reau1rement11~~,,.m,..~~~~i;~'Wl!t,;'::~~.A'..J"J~..:.f.,i"c~~~ -~~,ii'.,;il ~,t~-)fiffi:-1= l,~,!f. .: ~tw~, ;:: ... ~ '> Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 23-01-01 23 -Audit & Controls The delivered application development and reporting tools can be Payroll for used to RQ -Provided North develop the through Reporting Ame rica, required Citywide or Query Tool People Tools 8 functionality . 23-01-02 23 -Audit & Controls The delivered application development and reporting tools can be Payroll for used to RQ -Provided North develop the through Reporting America, required Ornanizational unit or Query Tool People Tools 8 functionality . 23-01-03 23 -Audit & Controls The delivered application development and reporting tools can be Payroll for used to RQ -Provided North develop the through Reporting America , required Other user-specified control total. or Query Tool People Tools 8 functionality _ 23-02-00 23 -Audit & Controls The delivered application development and reporting tools can RQ -Provided Payroll for North be used to provide System validates beginning balances against ending balances from last run , stopping the processes if through Reporting America, the desired error occurs (must consider any valid transactions that have occurred between pay cycles). or Query Tool People Tools 12 functionality 23-03-00 23 -Audit & Controls PeopleSoft gives the City the ability to set an error processing threshold as well as identify which specific errors can be ignored and System provides the ability to define error condition counters that will allow payroll to continue which errors processing if individual errors occur, but will stop processing if large numbers of errors are identified SF -Standard Payroll for North should stop payroll I (indicating an underlying set-up problem). Functionality America IProcessina . November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix /fr~"'.i){-s<;'eo'""''''~~~':Al.~'\t!':\i'i~,.!/,lT.'At~"'.V,-,;i:tfi#ciif .·'1~,ft,;c,:1?,aili:oll ,Reaufrements,~t':" ~ ·!?-:~1"-,¥',".<\."'.,~--":,,~ , ·., '. .... ;.._!l'._"'i"':~·~'.i~t~'~'.t~~:;, llir'i J!.;f;i,,,,,_.,1;#!',>.,,.;... \l:r'!:,,,u=•,' :.:!,,u.:, . . ·_:J.·.~. I!.~ i{3•1'}~\t~y<',!I ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 23-04-00 23 -Audit & Con trols Svstem orovides validations at field level for both on-line and batch inout such as: 23-04-01 23 -Audit & Controls PeopleSoft is a table-driven system , so authorized users can define rules and logic quickly and Human efficiently. Data required for new employees Resources Because the tables are effective- dated, the organization can track history, as well as. future SF -Standard date any Functionality changes. 23-04-02 23 -Audit & Controls Changes for current employees on the master file SF -Standard Human Functionality Resources 23-04-03 23 • Audit & Controls Deduction changes SF -Standard Human Functionality Resources 23 -04-04 23 · Audit & Controls Valid cost accounting data elements SF -Standard Human Functionality Resources 23-04-05 23 -Audit & Controls The del ivered Time& application Labor, development Payroll for and reporting Balance of total rate , hours, over-time hours , exception hours North 8 tools can be America , used to RQ -Provided provide the through Reporting People Tools desired or Query Tool functionality 23-04-06 23 -Audit & Controls Time and Labor/ Leave ba la nces. Absence SF -Standard Managemen Functionality t Payroll Requ irements Page 139 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix r~~QC!-&.~:::11 ~~"l':' ... "l'i!'.:,,tzS:.e#;c~~~W';:;..t,;.i~~)'ii;.7·>;:~,;,.;Pavr.oll~e'au1remerits~l'$,.">i!t.1>·~1~t..;f.!;"11-il*~~'*'~"~""'i~~""'~:.t:.#:WJ1,1, '1<tt'rn'~rlC.:!!~1iifs1,~ j~'l'irtill;!''}ll':,lif~· ,i ~ . .Wt~"Ci\1!\;"l•iiill,~;'slt '···-,, ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 23-05-00 23 -Aud it & Controls ........ ,.. ............. Payroll allows authorized users to view employee balances for deductions, garnishments , special accumulators , earnings, taxes , arrearages , and year-to- date paycheck System provide s for adjustments to and reconciliation of YTD information by : totals . All of these inquiry views enable the authorized user to rev iew any online adjustments that have been made to em ployee balances . Each balance stores data as year-to- date (both 23-05-01 23 -Audit & Controls The employer Payroll for component is Employee pay, deductions, and taxes North stored at the SF -Standard America employee Functionalitv level. 23-05-02 23 -Audit & Controls The employer Payroll for component is Employer deductions and taxes North stored at the SF -Standard America employee Functionality level. 23-05-03 23 -Aud it & Controls The employer Payroll for component is Government reporting for each employee North stored at the SF -Standard America employee Functionality level. ERP Project Appendix D -Functional Requirements Matrix \'l·~Ji;;.t,'.l"!en '.)'\',:."!~~ .~.;:.·,~Jf.'in.1'.@leii.1t,;:i..:c'}Zc~•r~~~-vroll Re'oolremeotsilf•C-;;;,fj;,~iM~·~~-'*1<~}~jf!W~i;';,~'ifl~/«'(!t<1'.t?tl'l.;,;;,~;i\'~l/J""'. ""'f!:Jf'f'!.~---~<.!I .... ·,. "'"'.II\ ', ,\.i.::n ' ."..,..,.~· ... ' ','{'j ' • 4·~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 23-05-04 23 -Audit & Controls The employer Payroll for component is Organization unit North stored at the SF -Standard America employee Functionality level. 23-05-05 23 -Audit & Controls The employer Payroll for component is Maintenance North stored at the SF -Standard America employee Functionality level. 23-05-06 23 -Audit & Controls The delivered reporting and Payroll for application North development Other user-specified. America, 8 tools can be used to RQ -Provided People Tools create the through Reporting desired or Querv Tool functionalitv 23-06-00 23 -Audit & Controls Within the PeopleSoft effective dated System provides historical records for every financial transaction as a complete audit trail. Payroll for North system , every America transaction effecting pay in the SF -Standard system is tracked Functionalitv and fully auditable. Payroll Requirements Page 141 01403 November 15, 2007 ERP Project Reqt Num Category Requirement Text 23-07-00 23 -Audit & Controls System provides a complete audit trail of all records updated on-line. Payroll Appendix D -Functional Requirements Matrix Degree of Fit Response SF -Standard Functionality Module People Tools Hours to Modify Comments PeopleSoft comes w ith a standard audit trail facility. The city can specify which fields are to be written to the Audit File using our the delivered PeopleTools . The audit trail captures before/after images of the changed field , the field name, the record name containing the field , the date/time of change,andthe operator ID. PeopleSoft provides a standard audit report that lists selected contents of the Audit File . Additional reports can be developed as required . Novemb<>r 15, 2007 ERP Project Appendix D -Functional Requirements Matrix "''°""'1'"'"':Mt:<,6:" · 1,)?'-"'~;~~~l!ll;.:z4t'f,.:\i',,i<1\i;f;;,,J!!i,,~~~~'"r PavrollhR&aulr'ements'&".'l<'I · ~~ :;;~ ~1'l'+i'i,·t'!I' ''<Vt~M1*'>.ii\;i..,-~,~~··-ile.,,..._ ·~· 1t..,,~-·-.,, ,,,~·?"a ~·,.:~~,,?.".,,;,.;,;miili \l~~t;~{~P-,~41,/i; ;,t~i•>:~,,._. -~--.s>'\i, Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 23-08-00 2 3 -Audit & Controls PeopleSoft Delivers over 300 standard reports based on best practices. The delivered payroll register seems to System provides a payro ll proof list of all payroll cal culations, gross-to -net, before check/ w arrants are Payroll for North meet most of the America , Human requ irements produced , includ ing : Resources below. If the delivered report do not meet the City's needs the delivered reporting tools can be used SF -Standard to develop the Functionali ty reouired reports. 23-08-01 23 -Audit & Controls Payroll for Payroll Hours by type SF -Standard North Functionality America Register 23-08-02 23 -Audit & Controls Payroll for Payroll Earnings by type SF -Standard North Functionality America Register 23-08-03 23 -Audit & Controls Payroll for Payroll Employee tax liabilities SF -Standard North Functionality America Register 23-08-04 23 -Audit & Controls Payroll fo r Payroll Employee deduction amount SF -Standard North Functionality America Register 23-08-05 23 -Aud it & Controls Payroll for Payroll Employer contribution amount SF -Standard North Functionality America Register 23-08-06 23 -Audit & Controls Payroll fo r Payroll Employee ID and Name SF -Standard North Register Functional ity America 23 -08-07 23 -Audit & Controls Payroll for Payroll Organizational Unit SF -Standard North Register Functionality America 23-08-08 23 -Audit & Controls Payroll for Payroll Employer portion of all ta xes SF -Standard North Register Fun ctionality America Payroll Requirements Page 143 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~$~'~\,~-'.'/'~.,I, ,. ,i·~~ .. ,..:..,d~ '~"'-~~-~·-\ · ···=:-;;,"':·~:avioll :Re'.aulremerits""iJ1lil~4§;:~f.'<fa<?ll>' :., -\~~ ... :~;;; ', 4 ~'i-tf>~~./~~~~t': t ·-';'.~,.',~•i .:;~.,1.1;~"fJ~ "" 9 . ' .. ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 23-08-09 23 -Audit & Controls The delivered reporting Payroll for tools can be used to North create the Any user.specified chart of account field or combination of fields America , 8 desired report People Tools or add this RQ -Provided ,SQR field to an through Reportin g existing or Querv Tool reoort 23·08·10 23 -Audit & Controls The delivered reporting Payroll for tools can be used to North create the Totals by employee, COA fields , Department, City America , 4 desired report People Tools or add this RQ -Provided ,SQR field to an through Reporting existing or Querv Tool reoort 23-08·11 23 -Audit & Controls The delivered reporting Payroll for tools can be used to North create the FLSAcode America , 4 desired report People Tools or add this RQ -Provided ,SQR field to an through Reporting existing or Querv Tool report 23-08-12 23 -Audit & Controls Payroll for Payment type (check or ACH) SF -Standard North Functionality America 23·08-13 23 -Audit & Controls The delivered reporting Payroll for tools can be used to North create the Schedule range America , 4 desired report People Tools or add this RQ -Provided ,SQR field to an through Reporting existing or Query Tool reoort Payroll Page "' ' of 403 ERP Project Appendix D • Functional Requirements Matrix !i'.f '1!~;.1,I;;il :,f.l/s;',t,i,,~,;#:-lli.,")?'1),<•~i&~m)i;,'~>, ""~~'f'~,:;;~.:,s'l?avrbll :Re'iiult&'ment&t,\Q,{i,~wii,I~~~{,'l'tii'ill>ffir. -· :.., :.-~)t~;r~~~a:~-""':9.t:,.~t"."l ··--~"'1."'. -~ #<-·=J' ., Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 23-08-14 23 -Audit & Controls The delivered reporting Payroll for tools can be used to North create the Cla ss code/title America , 4 desired report People Tools or add this RQ -Provided ,SQR field to an through Reporting existing or Query Tool report 23-08-15 23 -Audit & Controls Payroll for Taxable gross SF -Standard North Functionality America 23-08-16 23 -Audit & Controls The del ivered reporting Payroll for tools can be used to North create the Federa l/State exemption status Ameri ca , 4 desired report People Tools or add this RQ -Provided ,SQR field to an through Reporting existing or Query Tool report Payroll Requirements Page 145 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i:,,,wr.,:,;t\,17;;,~"'~'"'1•\~tc~~,?,{(:!i\'•\S):l>'.?.li(C,;,;'i;::• i:il;ClasslflcaUon""an.d eom·oensatfon\ReciUINlmiirit&~~~"-.',l'li;:, ·11-r:J':>< ·-·· ,,,~t~-!\l ,.'~T;,'.. -il!-~-,i:, 'i;~~:1'«~"t~l·~k{°i ~~~~~~,··:~~· .,..,.·:~-~-~~t{t,f:\~·{·'~<···~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response f.i25l:OO,OO)l! 2s ~-ce,Gent•iaootsf~'~ "'t>~'~;r,,il.~k•.f.~~""'·'G.las,1oc.iltlon ·.ili'ld <Cdmbeni'a(lon Ge.ner11~Reaulre111entsJil§::>--~..,,~,...~.lfl,jNrJ-/ft ~~ 'r¥~-~~·;::.J!~iftf:'.\ ~-iii!'-· ,. ' .!tti ilk'•"~-. --·---~-~~~~li'-r.'..- 25-01 -00 Salary schedules System allows for separate salary schedules to be maintained by job classification , FLSA status, SF -Standard Human can be created employee type , grade, bargaining unit. Functionality Resources along any user- 25 -CC Gen. Rqmts defined lines. 25-02-00 System provides the ability to maintain effective dates for salary tables to allow for future pay SF -Standard Human 25 -CC Gen . Ramts adiustments. Functionalitv Resources 25-03-00 System provides the ability to maintain effective dates for Class data to allow for future pay adjustments. SF -Standard Human 25-CC Gen . Ramts Functionalitv Resources 25-04-00 Human System provides the ability to retain previous salary, hours data and effective dates for use when SF -Standard Resources , calculating retroactive pay adjustments . Functionality Payroll for North 25 -CC Gen. Ramts America 25-05-00 System provides the ability to store salary data for user-defined employee groups such as: 25 -CC Gen. Ramts 25-05-01 SF- Organization (Multi-level)ldepartment, division , section Standard Human Resources 25 -CC Gen. Ramts Functionality 25-05-02 SF- Job title Standard Human Resources 25 -CC Gen . Ramts Functionality 25-05-03 SF - Supervisory Standard Human Resources 25 -CC Gen. Ramts Functiona lity 25-05-04 EEO Category/Job Group is standard grouping criteria/Censu SF-Human s may require EEO category/job group/census code Standard Resources a minor Functionality modification since Census Metropolitan area is carried for Canada 25 -CC Gen. Ramts functionality. 25,05-05 SF- Salary schedule Standard Human Functionality Resources 25 -CC Gen. Ramts ERP Project Reqt Num Category 25-05 -06 25 -CC Gen . Ramis 25-05-07 25 -CC Gen . Ramts 25-05-08 25 -CC Gen . Ramis 25-05-09 25 -CC Gen . Ramis 25-05-10 25 -CC Gen . Ramis 25-05-11 25-CC Gen . Ramts 25-06-00 25-CC Gen . Ramis 25-06-01 25 -CC Gen . Ramts 25-06-02 25 -CC Gen . Ramts 25-06-03 25 -CC Gen . Rqmts CC Requirements Requirement Text Pay range FLSA classification Market Group Employee type (general , police , fire) Bargaining un it Fund System provides the ability to maintain salary tables (hourly, monthly, and /or annually) with the following : Salary range structure (minimum / mid points/ maximum (optional)) /all steps/qu intiles . Special salary schedules : grade defined by classification , FLSA status , employee type, market group , supervisor/subordinate relationships , bargaining unit, steps vs . range. 56 or 40 hour work weeks Page 147 of 403 Appendix D · Functional Requirements Matrix Degree of Fit Response SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionali~ SF- Standard Functionali~ SF- Standard Functionality SF - Standard Functionali~ SF- Standard Functionali~ Module Hours to Modify Comments Human Resources Human Resources Human Resources Human Resources Human Resources Human Resources , Payroll for North America Human Resources Human Resources Human Resources November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix \!'{iN .' .~· .. .. , ... ,~. " --J&~fi.,~~ ,i«,tlaii11lffcatlon1andt.Corri'Den~atlon1Reaul r,ements"%Mt,,;w"'"'"'"""'"\'\'*';!l,;'1iti . .:.,~~ • .;.~. -'j 5 .'l:.:n:.'·•· ~ !5', .... ~ -,,J!l'r,,:-""'S'-' .. ' <' ' ~,, Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 25-06-04 User-defined salary parameters can be added to salary schedu les w ith the delivered Human application Ml-Minor Resources, development 25-CC Gen . Ramts Other user-defined salarv table parameters (appointed/elected officials , S-keys , user-defined ) Modification People Tools 10 tools . 25-07-00 25-CC Gen . Ramts System provides multiple methods to record base rate as follows : 25-07-0 1 SF-Human Per annum Standard Resources 25 -cc Gen. Ramts Functionality 25-07-02 SF- Per month Standard Human Resources 25 -CC Gen. Ramts Functionality · 25-07-03 SF-Human Per bi-wee kl y Standard Resources 25 -CC Gen. Ramts Functionality 25-07-04 SF- Per day Standard Human Resources 25 -CC Gen. Rqmts Functionality 25-07-05 SF-Human Per hour Standard Resources 25 -CC Gen. Rqmts Functionality 25-08-00 25 -CC Gen . Rqmts System prov ides multiple methods to code each occurrence of additional pay as follows : 25-08-01 Human SF-Resources , Flat rate /lump sum Standard Payroll for Functional ity North 25 -CC Gen . Rqmts America 25-08-02 Human SF-Resources , Percentage of current salary/lump sum Standard Payroll for Functionalit) North 25 -CC Gen. Ramts America ERP Project ReqtNum Category 25-08-03 25 -CC Gen . Rqmts 25-08-04 25 -CC Gen. Rqmts 25-08-05 25 -CC Gen. Rqmts 25-08-06 25 -CC Gen . Rqmts 25-08-07 25 -CC Gen . Rqmts 25-08-08 25 -CC Gen . Rqmts 25-09-00 25 -CC Gen . Rqmts CC Requirements Requirement Text Based on other combinations of base rate and additional pay Percentage of Mid Point/or other user defined variable Overridden amounts (user entered) Per hour Salary adjustment (pays on a different schedule and/or level) (acting pay , special merits, range adjustments) Lump sum System provides the abilitv to oenerate additional pay based on : Page 149 of 403 Appendix D -Functional Requirements Matrix Degree of Fit Response SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functional it) SF- Standard Functionality Module Human Resources , Payroll for North America Human Resources , Payroll for North America Human Resources , Payroll for North America Human Resources , Payroll for North America Human Resources, Payroll for North America Human Resources , Payroll for North America Hours to Modify Comments With the flexible Variable Compensatio n business process in People Soft Enterprise Human Resources , the City can define compensation based on Percentage o1 Mid Point/or other user defined variables . November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix "'""'let?. ifa.'§,'I\', ~-,'1 .. i:i,\.lit\ .... ;~ .. ~~~<i:.lasslflcallori"a'n!IC:OrilD.eilsatloniReauJramellts~~),,;.\tJJ..~;~~;;i,Jai/j~~~~~:''~)}'f ?[ .", . ~;;-:; ·}!lf[ffe~i!Jt ~!f?i;.{ii~....: ... . "?::,?~i~~ ~~"1/~,1~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-09-01 Human SF-Resources , Pay type Standard Payroll for Functionality North 25 -CC Gen . Ramts America 25-09-02 Human SF-Resources , Organization (Multi -level)/department, division , section Standard Payroll for Functionality North 25 -CC Gen . Ramts America 25-09-03 Human SF-Resources , Work location Standard Payroll for Functionality North 25 -CC Gen . Ramts America 25-09-04 Human SF-Resources, Position Standard Payroll for Functionality North 25 -CC Gen. Ramts America 25-09-05 Human SF-Resources, Classification or employee type Standard Payroll for Functionality North 25 -CC Gen. Ramts America 25-09-06 Human SF-Resources , Duties performed (skill based pay, assignment) Standard Payroll for Functionality North 25 -CC Gen . Rqmts America 25-09-07 Human Resources , SF-Payroll for Shift worked (shift differential) Standard North Functionality America , Time& 25 -CC Gen. Rqmts Labor 25-09-08 Human Ml-Minor Resources , Experience (forensics pay matrix) Modification Payroll for 12 North 25 -CC Gen. Ramts America 25-09-09 Human SF-Resources , Certificates (GIP) Standard Payroll for Functionalit) North 25 -CC Gen . Rqmts America ERP Project Appendix D -Functional Requirements Matrix '" 'k1P;'>;·,f;t"~r~fc~l)''.~.r,;~,1;1',..:"P'.1,"!;f~i\i,heta111flcatlon'and'6orilni,nsatfon,Reaulr:eme6tliii~:.5·'1'£:ili--"I'•· <!Ei7Jf{~,.f'.t;;;,.,tJw.t41-~~i'l'z"'-&,tf,";7(.l #~.ii'M,,i-,:.i.~~-, , .. ~ . , Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 25-09-10 Human SF-Resources , Licenses (water licenses/G IP) Standard Payroll for Functionality North 25 -CC Gen. Rqmts America 25-09-11 Human SF-Resources, Languages (bilingual ; 2 levels) Standard Payroll for Functional ii}' North 25 -CC Gen . Rqmts America 25-09-12 Human SF-Resources, Education (EIP) Standa rd Payroll for Functionalil}' North 25 -CC Gen. Rqmts America 25-09-13 Human SF -Resources , Performance Test Standard Payroll for Functiona lil}' North 25 -CC Gen. Rqmts America 25-09-14 Human Resources , SF-Payroll for Pay differentials (acting pay) Standard North Functionalil}' America , T ime& 25 -CC Gen. Rqmts Labor 25-09-15 Human SF-Resou rces, Bargaining unit Standard Payroll for Functionality North 25 -CC Gen . Rqmts America 25-09-16 Human SF-Resources , Longevity Standard Payroll for Functionality North 25 -CC Gen. Rqmts America 25-09-17 Human SF-Resources, Special allowances (auto, uniform) Standard Payroll for Fun ctionality North 25 -CC Gen . Rqmts America CC Requ ire ments Page 151 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i'"'tt';!, . .,w.f1~i•·~!i',.,i~ii<~}C~~.~~~"-"'!""Clai'$1flc'atl.onl'an<i'1Coinnensatfon~ilaiili:ementsi>f',ftJ'.W'~·\it.1,,,;11~t:ll;t,\J,"ia"'il>t,i!i~~l~"'·'. '',.;;; ~.~~ ,tfil,,';'!,')Jif,/;~~;/i'~ .r-Y :J,~ -~ ""~~.w.~..f.llii ~ .~,.:,r,'1'!'··' '4}.#{ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-09-18 Human Resources , SF-Payroll for Benefit based allowances calculated on deductions (dental , medical, retirement) given back to Standard North special positions Functio nality America , Benefits Administrati 25 -CC Gen . Rqmts on 25-10-00 PeopleSoft Total Compensation Human functionality System provides the abil ity to analyze compensation by Org Unit and Job Class (FLSA status , market SF -Standard Resources , provides for reporting by group, fund , EEO): Functionality Payroll for North employee and America groups on all aspects of 25 -CC Gen . Rqmts comoensation . 25-10-01 Human Resources . SF-Payroll for Standard North 25 -CC Gen . Rqmts Salarv Functionality America 25-10-02 Human Resources , Payroll for North America , SF-Benefits Standard Administrati 25 -CC Gen . Rqmts City and employee contributions to ben efits Functional ity on 25-10-03 Human Resources , Payroll for North America, SF-Benefits Standard Administrati 25 -CC Gen . Rqmts City and emolovee contributions to retirement Functionality on 25-11-00 The delivered encumbrance process provides the ability to calculate or project annual salary and SF -Standa rd Human benefit costs for 25 -CC Gen . Rqmts Svstem orovides the abil ity to oroiect annual salarv (gross and net) and benefit costs for the vear: Functionality Resources the vear. CC Re ;--"<'l ents ERP Project Appendix D • Functional Requirements Matrix l~t1ii'j>V~~~f<~~lli~~<::.:-· -~~~~;"h-~,;: efasislflcatloil·an'.d'C'omoensatldri Re'iiufrenfei\tsil;:z,.;::'~'!<·S*',-'\';J~~:1~:t.-J ·t~,-J;'h'?,,.~;;;l'w; ,'i!'til-~"!: ll,,"illl(;;:.~,,,~\.~~, ... 1.kll!.:°i,' ~w<~if>1'<1t ~~'tf.;~~~J(t 1~•if!,:,;.t~~/ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-11-01 SF- Standard Human 25 -CC Gen . RQmts Bv Person Functionalir, Resources 25-11-02 RQ- Provided through Reporting or Human 25 -CC Gen. RQmts Bv Organ ization unit (Multi-level), dept Query Tool Resources 12 25-11-03 The delivered reporting tools would be needed to create annual RQ-salary and Provided Human benefit costs through Resources , for the year Reporting or Reporting by these 25 -CC Gen . RQmts By Class , market group, employee type , FLSA status , step and range Query Tool Tools 12 reauirements . 25-11-04 The delivered reporting tools would be needed to RQ-create annual Provided Human salary and through Resources , benefit costs Reporting or Reporting for the year 25 -CC Gen . Ramts By EEO Query Tool Tools 12 by EEO. 25-11-05 The delivered reporting tools would be needed to create annual RQ-salary and Provided Human benefit costs through Resources, for the year Reporting or Reporting by bargaining 25 -CC Gen . Rqmts By Barga ini na unit Query Tool Tools 12 unit. 25-11-06 SF- Standard Human 25 -CC Gen. RQmts Fund Functionalif.\i Resources CC Requirements Page 153 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~;.JJt~~~'"'S>':'tm,,t1.1Jiilt1~l.,f;,'i@i~~gJV~~'*-::c1asslflijitlbn:ii ncm:omOilnsatlon1Redulr:ernlin&<§"-.,..~ii'i~~ntw,;M . •' .. ' ,.. ;,::;;.,~-~ ;,J'.•f' . --·~~i!,W, "m:;a" .'f; ~ ~: ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-12-00 Through future dating and the del ivered Human encumbrance Resources , process, the City Payroll for North has the abil ity to System provides the ability to project costs for future fiscal years or specific time periods , assum ing SF -Standard America , Base project costs for 25 -CC Gen . Rqmts variable , user-specified effective dates for increases in salarv and benefits . Functionality Benefits future fiscal years. 25-13-00 Human Resources , The delivered Payroll for North reporting tools can RQ -Provided America , Base be used to create System provides the ability to change or model any cost factor so that comprehensive forecasts can be through Reporting Benefits , modeling 25 -CC Gen . Rqmts 1oenerated. or Querv Tool Reporting Tools 24 scenarios . 25-14-00 Actual costs and benefits are tracked for each ind ividual, Dept , fund , and other chart fields . These costs can be Human associated to the Resources , other various System provides the ability to track actual costs and benefits of each employ ee, includ ing regular salary RQ -Prov ided Payroll for North groups through the and wages , and all City paid costs by the various groups such as departmenUorganiza ti onal un it, fund , through Reporting America , delivered reporting 25 -CC Gen . Romts budoet unit field , barQa ininQ un it, FLSA type , employee type , pay type , market oroup , or other COA field . or Querv Tool Reportina Tools 12 tools . 25-15-00 Impact analysis Human can be developed Resources . using the delivered System provides the ability to assess the impact of salary proposals by access ing the amount of all RQ -Provided Payroll for North report ing too ls and payment and benefit prov isions . Costs should be provided by various sorts (tota l, organization un it, through Reporting America , grouped by any of 25 -CC Gen . Rqmts fund , employee type , mar ket aroup , pay type and show individual benefit costs and tota ls bv : or Querv Tool Reporting Tools 8 the listed items . 25-15-01 Human Resources , RQ-Payroll fo r Prov ided North through America , Reporting or Reporting 25 -CC Gen . Romts Base pay Querv Tool Tools 6 CC Requ · -.nts ERP Project Appendix D -Functional Requirements Matrix affe~1''"'lm<'~~l,\l;}r,.:_;;.· ~Ill. ,;.::.NJ,Ji<',tf°,;{{,,,:;,_,;:,jij ~~Classlffcati:on ·and :Oomoe-nsatlori Reciulre.rneiits':i 1 •· ,,;,;;.,, ~f'4i,•.,,{f'l':!=¥"~i'..,'.t;,;~'¥~.~k~ '1.~-~,;;~.ci:~;'~ :i,,,:,~·i;,~:ia~· , . ·1ii:.~'.j 1,~~..i/il',i,<~;ti\\,',~ . '- Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-15-02 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen. Rqmts Overtime types Query Tool Tools 3 25-15-03 Human Resources , RQ -Payroll for Provided North through America, Reporting or Reporting 25 -CC Gen . Rqmts On Call Query Tool Tools 3 25-15-04 Human Resources , RQ -Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts Clothing allowance Query Tool Tools 3 25-15-05 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts Leave (all types) Query Tool Tools 3 25-15-06 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts Shift differential pay (night, weekend) Query Tool Tools 3 25 -15-07 Human Resources , RQ-Payroll for Provided North through America, Reporting or Reporting 25 -CC Gen . Rqmts Premium pay (skill pay, lump sums , CIP , EIP , assignment, acting pay, court OT, biling ual , etc) Query Tool Tools 3 CC Requirements Page 155 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix !~~t,1-?Xti ~~~~:.¢~•,;.-;~tft;~~,7~~~-~Classlflcation,and iC.oml>ens.atlojjt,Ren"ufrements;-,l;,t~~</;~j,J..~:o:.:m't~'w.',.;\<.:.~Ji¥~""£"?>\~:t,~~ ~.1.::-~~~·-~.;~"*;;i:t~.:-·::;.; 6;,'~"t,'/~~~z~~"' (lc..-;;:.~, ... ~!i,,'1",fi~} J.l'~it,;;:~t~.,;;_,~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Mod ify Comments Response 25-15-08 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen. RQmts Education allowance (tuition reimbursement) Query Tool Tools 3 25-15-09 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . RQmts Retirement Query Tool Tools 3 25-15-10 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen. Rqmts Cafeteria plans Query Tool Tools 3 25 -15-11 Human Resources , RQ-Payroll for Provided North through America, Reporting or Reporting 25 -CC Gen . Rqmts Savings plan (deferred compensation) Query Tool Tools 3 25-15-12 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts Health insurance Query Tool Tools 3 25-15-13 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Ramts Workers' comp Query Tool Too ls 3 Page 1,;n of 403 ERP Project Appendix D -Functional Requirements Matrix ~~t".:~<1:t{,i' #W.:)'""1W,,<.,:;m:~'.iP£/:~efi1'<'"c;{;;;,,;,~e1asslffcatloii\and;ComnerintloniR""'''r:8ffl8hts '"·-'"~•ifiif;li."i/'irl'.f~~~'i~.~!'•'.l':o.''\,';,?J1"'W ~~-'.;tf~ '-,"'~ .. ' > t,~ -"' Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 25-15-14 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts Life and disability insuran ce Query Tool Tools 3 25-15-15 Human Resources , RQ -Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts Emergency Query Tool Tools 3 25-15-16 Human Resources , RQ-Payroll for Provided North through America, Reporting or Reporting 25 -CC Gen . Rqmts Other special allowances (auto , motorcycle) Query Tool Tools 3 25-16-00 Human Resources , System provides for automatic recalculation of salary due to personnel actions such as promotions, SF -Standard Payroll for North 25 -CC Gen . Ramts demotions. Functionality America 25-17-00 PeopleSoft Workforce Re wards provides an automated system for online compensation planning, including planning and simulation capabilities to help evaluate how changes to the City's compensation strategy might SF -Standard Workforce affect workforce 25 -CC Gen . Ramis System provides the ability to store what if scenarios . Functionality Rewards and budgets. CC Requirements Page 157 of 403 November 15, 2007 ERP Project Appendix D · Functional Requirements Matrix ~··!~~:·.~~~~~:;;;1~~~-!t.;~~~~i1f'.ia~:~tbt ~~J.C las'slfleatlon'e'n d,ebmoen'satlo11 ,.Reao1r.ements~~"~r.;.:r™'~t~, . ''R;~JfW-' "' --'i\~;'fi;)!i ~ L .. :';~ ' " .. " -.,. .. , ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 25-18-00 Approvals for compensation changes made through eCompensation eCompensation Manager desktop System provides the ability to support user-defined approval and routing for all compensation changes Ml-Minor Manager are delivered and (e .g ., base rate , additional pay). Modification Desktop, Human 10 configurable. The Resources, application and People Tools workflow development tools would be needed to develop all other compensation 25 -CC Gen . Rqmts change approvals . 25-19-00 Request to fill is delivered with Talent Acquisition Manager and is a configurable Human approval and Resources , routing workflow. System provides the ability to support user-defined appro val and routing for all classification changes Ml-Minor Talent Acquisition 10 Other workflows for (e.g ., reclass, reallocation , request to fill). Modification Manager, reclass and reallocation would People Tools need to be developed using the delivered application and workflow 25 -CC Gen . Rqmts development tools . 25-20-00 HCM is delivered with numerous workflows that support both lists SF -Standard and emails. System provides the abil ity to support workflow work lists or emails . Functionality HCM Additional workflows that are developed can be configured for worklists, emails , 25 -CC Gen . Rqmts or both . CC Requi -~nts ERP Project Appendix D -Functional Requirements Matrix ,~.._v,,j,_..,....;!I~;.' "J~~\\'.~"$:l~~Y"''"''~"' ... ,,\Cfasslfleatlon'laii"dm-~;.; ... en·•affonlRenu1iements{~~'(f/;,.,,.,;:1J1,.,..::,,..,-.;,e..,,.,,, ,I· ''*.lJ'.;*ri.'iJ,.,t,li,l:t·,.ilr! /!, f;,~,u-~:, -,, ' , :·af~ ~~'~ H· 0 Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-21-00 This functionality can be added using the delivered Human application System provides the ability to restrict establishmenVreclass of a position into a specific class Ml-Minor Resources, development and 25 -CC Gen. Romts specification Modification People Tools 5 securitv tools . 25-22-00 The delivered reporting tools provide the ability Human to track historical System provides the ability to track historical usage of class specifications for both incumbents and SF -Standard Resources, usage for class 25 -CC Gen. Romts vacancies . (e .o., classes not used or vacant for a period of time) Functionalitv Reportino Tools soecifications . 25-23-00 Tree Manager, a delivered PeopleTool , allows authorized users to view and update information on position reporting SF -Standard relationships in a 25 -CC Gen . Romts Svstem maintains a historv of position structures , includino all reoroan izations. Functionalitv People Tools loraphical format. . 25-24-00 PeopleSoft delivers functionality to RQ -Provided Human access all System provides the ability to perform adverse impact analysis on compensation plans by ethnicity, through Reporting Resources, 24 information within gender, and persons with disabilities, age including salary and discretionary pay. (performance ratings). the database for or Query Tool Reporting Tools further analysis using the delivered reporting tools. 25 -CC Gen . Rqmts CC Requ irements Page 159 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~f~t~,,~ ~·~"(-~:~~~~-'"•+ v, --l~' ,--.,,"'Cli"IISlflc'itlo'itandlGomo'ensatlon\Reaulre"ments!""A~;o;; ..-..;,.li; --.~~~\fJ\:i:~W~\~ .... ,,. ~ ... +---.:1..:l·.~Z .... _. .1}.iJ.);~"li .,,,. . ~!lt ' . , ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 25-25-00 The delivered reporting tools provide the ability provides the ability to recalculate from a historical point in time annual salary (gross and net) Human and benefit costs Resources , for the year per System provides the ability to recalcu late from a historica l point in time annual salary (gross and net) Payroll for North each of the and benefit costs for the year (calculate modifications for annual salary and benefit costs) on a America, category listed 25 -CC Gen . Rqmts cumulative basis : Reporting Tools below. 25-25-01 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts By Person Query Tool Tools 12 25-25-02 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen . Rqmts By Organizatio n unit (Multi-level), dept Query Tool Tools 7 25-2 5-03 Human Resou rces, RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen. Rqmts By Class, market group, employee type, FLSA status , step and range Query Tool Tools 7 25-25-04 Human Resources, RQ-Payroll for Provided North through America , Reporting or Reporting 25 -CC Gen. Rqmts By EEO Query Tool Tools 7 ERP Project Appendix D -Functional Requirements Matrix I", -,;,~c~y,,._~~!%''i,.'~t,ar--~{.~'il.><'ft'>d\,t;Classlflcatlomaild(Co.mp_ensatlon'~e-oulremeiits"•4~'4,~"<'~'Whi~•Jl!.'.~~-,~-,;r-;.;;,;-;,;~'1f 1~i,~~l·~ii\~ ,·~· ,, .. !;(q,t*· .. ., ·!' ··~~--~::m:,i'c\£~~;';;!, . Reqt Num Category Requirement Text Degree of-Flt Module Hours to Modify Comments Response 25-25-05 Human Resources, RQ-Payroll for Provid ed North through America , Reporting or Reporting 25 · CC Gen . Ramis By BarQaininQ unit Querv Tool Tools 7 25-25-06 Human Resources , RQ-Payroll for Provided North through America , Reporting or Reporting 25 • CC Gen . Rqmts Fund QuervTool Tools 7 l!i.ill96\00AO.O~ 26!','!ttaY~111"Ml:!11\te!'lan~. l1~}t~;}!~,>~~ '.-:."' ~-·"'~WJ'Jl/~1,..-,1N!av-.xate™a1nten)nc~~,!M-i11:.rli!i it£:'tfi.""""":t'~'t ··:•: -.. ,., .... ~~?--· .. '<'t.·J;J, .Vi .11.1/.i~ •' ;S.,s{'f,;~-\\~,'$!~~?:,~ 26-01-00 The City can use Mass Update to simultaneously affect employee rate changes for a System provides on -line update of salary changes : large group of employees. The group of employees can be selected from user- 26 · Pa y Rate Maintenance defined criteria . 26-01-01 SF- Standard Human 26 · Pay Rate Maintenance Across the board Functionality Resources 26-01-02 SF- Standard Human 26 . Pav Rate Maintenance By ind ividual Functionality Resources 26-01-03 SF- Standard Human 26 • Pay Rate Ma intenance Bv iob classification Functionality Resources 26-01-04 SF- Standard Human 26 · Pav Rate Maintenance Bv deoartmenUoraan ization/fund Functionality Resources 26-01-05 SF- Standard Human 26. Pay Rate Maintenance By market group (iob family) Functionality Resources CC Requ irements Page 161 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~··1,/_~-1 i~~-'·:;:,c,-·"·:·~~;i!@F;,i f,~Classlflcatlon:and1Corn'nensatlo.ri,RArii1lreniei:ltil.$~:1&:;; ;;,;.,;.{{~1.'t·; '~";~;ji,i.'9-<~'~¥.".1...'•!il,'i,'~":t·· ~~ ~f,iiM;;,,,~,; ft&!1'f't'~\~-~cli~~}..~; t«J;j/{Jf l~~,j',l"~~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 26-01-06 SF- Sta ndard Human 26 -Pav Rate Maintenance Bv Baraainina unit Functional i~ Resources 26-01-07 SF - Standa rd Human 26 -Pav Rate Maintenance By FLSA status Functionali~ Resources 26-01-08 SF- Standard Human 26 -Pav Rate Ma intenance By performance ratina /increase Functionality Resources 26-01-09 SF- Standard Human 26 -Pav Rate Maintenance By step increase Functionality Resources 26-01-10 SF - Standard Human 26 -Pay Rate Ma intenance By lump sum Functionalil) Resources 26-01-11 SF - Standard Human 26 -Pay Rate Maintenance By special pay Functional ity Resources 26-01-12 SF- Standard Human 26 -Pay Rate Maintenance Bv pay grade Functionality Resources 26-01-13 SF- Standard Human 26 -Pav Rate Maintenance Increase in any special pays (EIP , CIP, allowances , user-defined) Functionality Resou rces 26-02-00 System provides for automated implementation of employee salary/grade adjustments . SF -Standard Human 26 -Pay Rate Maintenance Functionality Resources 26-03-00 Eligibility is built System provides the abil ity to determine eligibility for salary increases by : into the user- 26 -Pay Rate Ma intenance defined arouos . 26-03-01 SF- Effective date Standard Human Resources 26 -Pay Rate Maintenance Functionality 26-03-02 SF- Classification Standard Human Functionality Resources 26 -Pav Rate Maintenance CC Requir""'"mts NovembPr 15, 2007 ERP Project Appendix D -Functional Requirements Matrix r/.,_:.'t~~i~):t.::"' ... ;t.;tf..~~f'~~'S:,.,~ .... -·~;;;..:. ,"'<,&l!~,Gllisslflcatlol:i':ai\'dlCcimDGOBatlon tRetiuitements:;,~~-~~J>):;~~-:,i',!;~·,,,~t,:;:,1~1-i,1.t~tF,,r: ~('!j~i~~i~~,~ 'tild!\. ' ~·»-.,,~, -' ·.,·.v *'"".J Reqt Num Category Requ irement Text Degree of Fit Module Hours to Modify Comments Response 26-03-03 SF- Ex perience Standard Human Resources 26 -Pav Rate Maintenance Functional icy 26-03-04 SF- Certifica tes Standard Human Resources 26 -Pay Rate Maintenance Functionality 26-03-05 SF - Licenses Standard Human Functionalify Resources 26 -Pay Rate Maintenance 26-03-06 SF- Languages Standard Human Resources 26 -Pay Rate Maintenance Functional icy 26-03-07 SF- Education Standard Human Functionality Resources 26 -Pav Rate Ma intenance 26-03-08 SF- Work location Standard Human Resou rces 26 -Pav Rate Maintenance Functionality 26-03-09 SF- Probationary period Standard Human Resources 26 -Pay Rate Maintenance Functionality 26-03-1 0 SF- FLSA Status Standard Human Functionality Resources 26 -Pav Rate Maintenance 26-03-11 SF- Bargaining un it Standard Human Resources 26 -Pay Rate Maintenance Functionality 26-03-12 SF- Market Group Standard Human Resources 26 -Pay Rate Maintenance Functionality 26-03-13 SF- Performance Ra tin g Standard Human Resources 26 -Pay Rate Maintenance Functionality 26-03-14 SF- Step or qu intile location (or user-defined location in range) Standard Human Resources 26 -Pay Rate Maintenance Functional ity CC Requirements Page 163 of 403 November 15 , 2007 ERP Project Appendix D • Functional Requirements Matrix , ~..:::~·-:.::; .. : · .-.·:_, . " : _· _ ~.:.iitr: ~ ·::-.··c::_=,l~r.rtlm:trn':fir.ttiil~m@t(lti1)fil'1tt1tfrtii•1it!if..:j.-'.:a:t.1 "..:;2:.tL\i:~-l::&~;··; :-_:,,,· ,._;_ 'l ·_{_ .. ,;j: -[ . ·, .. h. . .·1 ..• .-.. ~:. ::~~~·:.d - Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 26-03-15 SF- Status of any other variable as of a particular date (e .g ., organizational unit for a specified time) Standard Human Resources 26 -Pay Rate Maintenance Functionalil) 26-03-16 SF- Time in classification Standard Human Functionalil) Resources 26 -Pav Rate Maintenance 26-04-00 System provides the ability to process mass changes for the purposes of changing salaries (e .g ., COLA changes , MAP increase based on performance rating , job classification surveys , market changes , steps SF -Standard SF -Standard 26 -Pav Rate Maintenance and ranges). Functionalitv Functionality 26-05-00 Salary and compensation changes initiated a1 a manager level are a=mpanied by configurable workflow notifications. Additional notifications, such as for class changes, would need to be developed using eCompensation the delivered Manager application and System provides the ability to produce notification for employees impacted by a salary, compensation or Ml-Minor Desktop, workflow 26 -Pav Rate Maintenance class change . Modification People Tools 5 development tools . 26-06-00 System provides support for mass pay transaction updates by user queries for user defined criteria ( SF -Standard Human 26 -Pav Rate Maintenance classifications pay tvoe or position fields held within the database .) Functionalitv Resources 26-07-00 Human System provides the ability to record historical information for all compensation changes . SF -Standard Resources, Functionality Payroll for North 26 -Pav Rate Maintenance America 26-08-00 System supports user-defined reasons for pay rate changes . SF -Standard Human 26 -Pav Rate Maintenance Functionalitv Resources 26-09-00 System provides support for base pay rate to two digits past the decimal point ($0 .00) and SF -Standard Human 26 -Pav Rate Maintenance corresoondina salarv schedule. Functionalitv Resources 26-10-00 Human System provides support for recording additional employee pay to two digits past the decimal point SF -Standard Resources , ($0 .00). Functionality Payroll for North 26 -Pay Rate Maintenance America ERP Project Appendix D · Functional Requirements Matrix ~t~~";":i? ~-~¥,i,w.:.:~~>'~t;·'~t:R~.!t~lta,;·ctas siffcation .a ndleomlienti'atlon,aeduirenients~W-:I:~-;,.1,el~~'.t*~r'.c ..,, ·-~.;>~n1,..0t,.,.,;.J 'f:i.1-.!'•~'i.f!,'lfl-v. -~ .._}:,,. ·'!. ...... ~-'it'..:""""~ .=:4f:"'-'::_7~ ... -·~~•-·t -"'*'-S~'"'"~ii}~~;·iw~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 26-11 -00 Compensation changes initiated a a manager level are accompanied by configurable workfiow notifications eCompensation approvals. System provides for user-defined approval mechanisms fo r all compensation changes (base rate , Ml-Minor Manager 12 Additional bonus , additional pay) by organization unit. Modification Desktop, approvals, such as People Tools changes to additional pay, would need to be developed using the delivered application and workfiow development tools . 26 -Pav Rate Maintenance 26-12-00 System provides the ability to move employees with in the pay progression schedule by pay range based SF -Standard Human 26 -Pav Rate Maintenance on effective date oerformance ratino or calculated vears of service . Functionalitv Resources 26-13-00 Human System provides the ability to track salary history for each employee . SF -Standard Resources , Functionality Payroll for North 26 -Pav Rate Maintenance America ~21,;nrnno,~-~.,,,f,efa " ~1rll.it.Bt"5fl(. ~1:~-hc~M~-.\\:}""""..;,~t"l"<'%,~J e1aulfl'eatloli-iaev.!ew.,1~udim.'<.;t&.i'Jh""-'-__ a• ['~)Ii,~~-'"~..,..,·~ --~~. . ~...--~,·~ " .. :,;, , . 27-0 1-00 SF -Standard Human 27 -Cla ss . Reviews/Aud it System provides the ability to track classification specifications both current and historically. Functionality Resources 27-02-00 Personnel actio ns are tracked through user- defined job action and action reasons at the employee 27 -Class. Reviews/Audit System provides the ability to track personnel action (e .Q., reclass , reallocation) including : level. 27-02-01 SF- Standard Human 27 -Class. Reviews/Aud it Position number Functional it)' Resources 27-02-02 SF- Standard Human 27 -Class. Reviews/Audit Pos ition descrioti on Functionalil)' Resources CC Requirements Page 165 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ,..r.~'3\,\~m~~,&~~~~~\'t . . · ''~~;~..:.Classlflcatlonland;eomoenslitlon{Rea'ufremints"W .· • -.';,;,_;.~'!S~.i~~~?''l;N'J';;;t~~'l,§.~ff~ ~I)'~-,l,~fo~~ ~,~-!§1 . :~· ',;!:, t-: '"' "' ""' .... .. Reqt Num Category Requ irement Text Degree of Fit Module Hours to Modify Comments Response 27-02-03 SF- Standard Human 27 . Class. Reviews/Aud it Current incumbent Functionality Resources 27-02-04 SF- Standard Human 27 . Class . Reviews/Audit Current class Functional ity Resources 27-02-05 PeopleSoft's Effective dating functionality allows for future dated "proposed" changes that SF-will be Standard Human available in 27 • Class . Reviews/Audit Proposed class Functionalitv Resources the future . 27-02-06 SF- Standa rd Human 27 • Class. Reviews/Audit Current pay Functionalitv Resources 27-02-.07 People Soft Effective dating functionality allows for future dated "proposed" changes that SF-will be Standard Human available in 27 • Class . Reviews/Audit Prooosed oav Functionalitv Resources the future . CC Requ i -·<>nts ERP Project Appendix D -Functional Requirements Matrix ~t!li;l/R'ii.(;~'Wl;~l!;~\,);.~tZi1P:'ii11.~~~1i~,F.?,~~Glasilflc'atlohtaoa 'Coinn'ens-atloniRea·u1rements~ill1~~$!;.;~roit::rtfiil/.J;.'l."'.'i'!/! ·~. ~llf,;f.J.ri,mr;,,,,'I,' ,, .:';t.§.:~'ll"i~~i-~'r'·\~..!J'~~"~ ~~~·t,f;'.fi•,\"!,"!'fu_ ~J.'1~-· '·<f'·~?'j;- Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 27-02-08 PeopleSoft provides basic "Reports To" reporting and analysis , functionality is available to export to a 3rd party SF-graphical Standard Human software , 27 -Class. Rev iews/Aud it Organization unit and chart Functionality Resources such as Visio . 27 -02-09 SF- Standard Human 27 -Class. Reviews/Audit Supervisor Functionality Resources 27-02-10 SF- Position descriptio n changes (e .g.,, deleted duties, new duties, reduced duties, expanded duties); Standard Human 27 -Class. Reviews/Audit physical requ irements of job Functionality Resources 27-02-11 SF- Standard Human 27 -Class. Reviews/Aud it Exclusion analysis (e .g., confidential , management, supervisorvl Fun ction al ity Resources 27-02-12 SF- Standard Human 27 -Class. Reviews/Audit Effective Date Functionality Resources 27-02-13 SF- Standard Human 27 -Class. Reviews/Audit Current FLSA status Functionality Resources 27-03-00 SF -Standard Human 27 -Class. Reviews/Audit Svstem provides the abil itv to track personnel action reauest events, dates, and parties involved . Functionalitv Resources CC Requirements Page 167 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~:e,-;.,~~">~"i~,i;,::,~;;~1,~~'1!1~t@,C.li"sslflcatfo'nlan'd/Coni'oensiition1Reo·ulrementlf~~l' . ~"'~~".:'e;:;;Ji..~.t-,v.~:~,,',; l~~·~!~*."f,{f~!-1.~ ~¥ii'.'!-t.''!" .. .. ~~.;.~,~~~;;. m Jrt~ii~·;..,y:.~;'t~(i .. ' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 27-04-00 The delivered application development tools can be used to easily add fields necessary to provide additional status and comments for why Ml-Minor a classification is 27 -Class. Reviews/Audit System orovides the abilitv to record why classification is under review re .a., vacancv, review reauest). Modification People Tools 10 under review. 27-05-00 The delivered application development tools can be used develop functionality that provides the ability to track results of System provides the ability to track results of classification action reviews including approved as Ml-Minor classification action 27 -Class. Reviews/Audit submitted , oend ino or denied by reclassification or reallocation . (or alternate recommendation) Modification People Tools 10 reviews . 27-06-00 The delivered application development tools can be used develop this System provides field to record status outcome (approval I rejections/ alternate recommendation) and Ml -Minor desired 27 -Class. Reviews/Audit comments field . Modification PeooleTools 10 functionalitv. 27-07-00 Functionality for classification analysis can be added using the delivered Ml-Minor application 27 -Class. Reviews/Audit System allows for classification analysis for both filled and vacant oositions . Modification People Tools 12 develooment tools . ERP Project Appendix D -Functional Requirements Matrix f.:j,;~~~~~~ . .:·~,;...~<;)~~:.;:,.~~~ ~ '::'"''t'#'#';)?~Clas111flcatlon1and<Comoerisatlon1Raoulrem"enfti':\l.b;.l{,l/Hj,-;~,WC~ ' /"u;;-.·t~Sft'z~&ltl ii1,;;W.~~)/!,,~; ~~"''""' ". -. ~·Ji~\1." "··''":-·~-~~~+· .. Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 27-08-00 The tracking of job classification audits and related notifications can be added using the delivered application and workflow development tools . The hours System provides the ability to track job classification audits and notify HR representatives and position Ml -Minor represent hours for 27 -Class . Reviews/Audit incu mbents (optional) potentially impacted by the followinq chanqes : Modification People Tools 48 ail of 27 -08 27-08-01 Ml-Minor 27 -Class. Reviews/Audit Job descriptions or job classifications under revision Modification People Tools 27-08-02 Ml-Minor 27 -Class . Reviews/Audit All job descriptions associated with a specific job class or market group Modification People Tools 27-08-03 Upon request by department to properly classify a position management believed to be Ml-Minor 27 -Cla ss . Reviews/Audit misclassified Modification People Tools 27-08-04 Ml-Minor 27 -Class. Reviews/Audit Change in position classification, new classes and new positions Modification People Tools 27-08-05 Ml-Minor 27 -Class . Reviews/Audit At user defined interval since last classification decision Modification People Tools 27-08-06 Ml-Minor 27 -Class . Reviews/Audit Random search of all existing job descriptions Mod ification People Tools 27-08-07 Ml-Minor 27 -Class. Reviews/Audit FLSA Exemption Status Modification People Tools 27-09-00 27 -Class. Reviews/Audit System provides information to facilitate audit of job descriptions for : 27-09-01 SF- Standard Human 27 -Class . Reviews/Audit Classification Functionality Resources 27-09-02 entry date is provided that can be used SF-in Standard Human determining 27 -Class . Reviews/Audit Employee time in class Functionality Resources time in class . 27-09-03 SF- Standard Human 27 -Class . Reviews/Audit FLSA status Functionality Resources 27 -09 -04 SF- Standard Human 27 -Class . Reviews/Audit Pav schedule/market aroup/salarv arade Functionality Resources CC Requirements Page 169 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~i~i'tif:'11 ·,;~~:~t.~c'F:'"'~£'<§.'. )'!lrff.,!i"' >:.tc~*,Glas.siflciitlon;ailci 'cCoinoeris'at10"iliRe'iiill1'1ini'enls~:i:~~ .. ,,,.,· ~@c;;:~{/,1'11/1'!~""~('?'.-... ,-· \'~~i1't',Jf1ff!.'Sli&',<' r~..:~~f!q,R'-~ _.,. .. {~ ~i~~~~,~ . .-~;?~: Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 27-09-05 SF- Standard Human 27 -Class . Reviews/Audit Baraainina unit Functionalil'I Resources 27-09-06 SF - Standard Human 27 -Class . Reviews/Audit Position number and description Functional it\/ Resources 27-09-07 SF- Standard Human 27 -Class . Reviews/Audit Minimum iob reauirements Functionality Resources 27-09-08 SF- Standard Human 27 -Class . Reviews/Audit Essential functions Functiona lil'I Resources 27-09-09 SF- Standard Human 27 -Class . Reviews/Audit Licenses and certificates reauired Functionalil'I Resources 27-09-10 People Soft functionality provides for tracking of hazardous SF -conditions Standa rd Human related to job 27 -Class . Reviews/Audit Hazardous occupation status Functional il'I Resources codes . 27-09-11 A job profile can be SF-created that Standard Human contains user 27 -Class . Reviews/Audit Any other user defined fields associated with the job Functionalil'I Resources defined fields. 27-10-00 The delivered appl ication development tools can be used to develop the ab ility to track information associated with a classification survey audit These hours constitute entire Ml-Minor development for 27 27 -Class. Reviews/Audit System provides the abilitv to track information associated with a classification survey audit such as : Modification 48 10. CC Requ i ~C?nts ERP Project Appendix D -Functional Requirements Matrix ·;; .-:_. ·:; ·, .. ::.~·: ·-: ?--;_ .: .. -;_ · . . ':>: ,_; _ · · '.:.".:l'f!ilfflffC-tlfrl'ir':f.'f.t~f,1\:~~i'ttftfn, ' ~ . :.-~: :: . . ::. · .~"'.' __ ,-~ ': '='-'i · ~ . :·-:;;.·::-~ J' ~: . -,. .,,.. '[ ,. ---··. ·,1_ . .' .. JI >. > . ·-~ . . .... Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 27-10-01 Ml-Minor 27 • Class . Reviews/Aud it Tvoe of audit Mod ification People Tools 27-1 0-02 Ml-Minor 27 • Class . Reviews/Audit Source of classification audit request Modification People Tools 27-10-03 Ml-Minor 27 · Class . Reviews/Audit Person or arouo conducting the aud it Modification People Tools 27 -10-04 Ml -Minor 27 . Class . Reviews/Audit Who was aud ited (empl oyee , supervisor, administrator, comparable, other) Modification People Tools 27-10-05 Ml-Minor 27 • Class . Reviews/Audit Start and end dates for the aud it Modification Peop le Tools 27 -10-06 Ml-Minor 27 -Class. Reviews/Aud it Resu lts or outcomes of the audit Modification People Tools 27-11-00 Once the functionality has been developed using the delivered appl ication development tools , data can be retrieved either on- line or through the System provides the ability to retrieve information associated with classification aud its of similar Ml-Minor delivered query 27 · Class . Reviews/Audit positions . Modification People Tools 10 tool. 27-12-00 Most of the desired fields can be found on the job class (code) record . Additional fields such as sub-titles System provides the abi li ty to track working titles , class ifi cation titles and classification sub titles , SF -Standard Human can be added to a 27 -Class . Reviews/Aud it associated market arouo , baraainina un it, iob arouo code , EEO code . Functionality Resources liob profile. 27 -13-00 The del ivered reporting tools provide the ability to search on classification at the RQ -Provided Human Department, through Reporting Resources , Section level , or 27 . Class . Reviews/Aud it System provides the ability to sea rch on classifi cation at the Department, Secti on leve l, grade level. or Query Tool Reporting Tools 41grade level. CC Requ irements Page 171 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix '7!;,i'lt"'.~t.~~l"tt";;1~~;~~~~~k''e1a:siilffcatl6n'.&nl1 ;¢orrioin'sat16nr8eaiilrjinents • ;1:il!~c~if-.b'~¥i@~l'·~~;,;~ ,· "' :, ···-",,"'¥4~'4~' ~~~-:,W,,\f. ~" -~, i•:t/..-.:W*',.~lll'~ ~i~~~N\"~%~~i~;; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 27-14-00 This functionality can be added using the delivered System prov id es the ability to generate classification disposition letters for approvals and denials to Ml-Minor application 27 -Class . Reviews/Audit reauestor and optionally those directly impacted by the classification review. Modification People Tools 1 o development tools . 27-15-00 This functionality can be added using the delivered System provides the ability to track the employee appeals process , events and outcomes of Ml-Minor application 27 -Class . Reviews/A ud it classification changes for departments. Modification People Tools 24 development tools . 27-16-00 This functionality can be added using the delivered Ml-Minor application 27 -Class. Reviews/Audit System provides the ability to maintain a complete history associated with all aud it activity. Modification People Tools 5 development tools . ·=~t.00:0Ci' · IV.&is,i;i.eoul!J!merjl!ll'f'i!l ~ili 1 ... "me • a • 28-01-00 System provides the ability to perform analysis of classification and compensation costs based on user-SF -Standard Workforce 28 -Analysis Reauirements defined criteria . Functional ity Rewards 28-02-00 System provides the ability to perform and store "what if' versions analysis on proposed classification SF -Standard Workforce 28 -Analysis Reau irements and compensation changes . Functionality Rewards ~too,:o.o;, ~ Q' ,~.~>I ., 818',KQDQ .'."""C.c~ ... ;,,.~" c.• - ~,( .... -~ .. .. """ -.~ -· . 29-01 -00 29 -Data Reau irements Svstem provides the abilitv to track the followina data within each salarv schedule : 29-01-01 SF-Human Range Standard Resources 29 -Data Reau irements Functionality 29-01-02 SF-Human Schedule type (fixed/step, range) Standard Resources 29 -Data Reauirements Functional ity 29-01-03 SF -Human Minimum Standard Resources 29 -Data Reauirements Functionality CC Requ ·,-..,ents ERP Project Appendix D -Functional Requirements Matrix ,~;!f,,;;J;;if~'.$'':'®l~·ii:tt:?;;.-,.l,,1\~,i.~.w.:"'~~~~1lfelasslflcaflori1and.:Com1r.ensat10n1-Reaulre'ments i~&·/"'!:;;.i~""~~ • .''i2?Y;.'::.."'".il'li,·:::,Y · ·~· :<t:. ·::\ll' ':,-..-<::, lf:C: {$/ij;'>'::g:,, =~!;)1;;,',./.$>''1%"' -:.~,;,;~i:~~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 29-01-04 PeopleSoft provides the capability to capture the Minimum, midpoint, and Human maximum of SF-Resources , the pay Maximum (& those employees who are at their max of their range) Standard Reporting range . The Functionality Tools reporting tools provide the ability to report on employees who are at the 29 -Data Requirements maxi mum . 29-01-05 SF- Midpoint Standard Human Resources 29 -Data Requirements Functionality 29-01-06 SF- Steps Standard Human Resources 29 -Data Requirements Functionality 29-01-07 A maximum is provided for each pay schedule . If a different . Human maximum is Appointment maximum pay rates Ml-Minor Resources , 2 needed for Modification appointments People Tools , it can be added using the delivered application development 29 -Data Requ irements tools . CC Requirements Page 173 of 403 November 15, 2007 ERP Project Appendix D . Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 29-01 -08 Add itional pay po ints for a pay range Ml-Minor can be added Additional pay points w ithin the pay range Modificati on People Tools 2 us ing the de li vered application development 29 -Data Requirements tools . 29 -01 -09 People Soft provides the RQ-capabil ity to Provided Human identify within Pay progression schedule by pay range (range penetratio n by employees) through Resources , 3 each pay Reporting plan /grade/st Reporting or Tools epwhere Query Tool each employee has 29 -Data Requirements penetrated . 29-01-10 Overtime eligible is stored at the job class (code) level and linked to SF-the salary Standard Human plan and 29 -Data Requirements Overtime eliqible Functionalit'i Resources grade . 29-01 -11 Hazardous occupation status is stored at the job class (code) level and lin ked to SF-the salary Standard Human plan and 29 -Data Requirements Hazardous occupation status Functional ity Resources grade . 29-01-12 FLSA status is stored at the job class (code) level and linked to SF-the salary Standard Human plan and 29 -Data Requirements FLSA status Functionality Resources grade . ERP Project Appendix D • Functional Requirements Matrix tr:!',.;.:=·. '~";!<E~f""""\.~<"?" <'r'~)t'$,f,'. ~,CJasslflc'atlon1·and1Comnensatforf·Rlj<1ulre-ments\•,tr.tli«}~V~1'~'<'•"""'?.'lf·~~~;J.'l'l~ifi,4!J:~-<1<'ij<c"1'~i\h ~, '._,,.:,.F•o,tt~J/',<'!~ .·~~;;Ai. ' ~~~~f~~ : ·~~#r-,~~H"J,:.,{':.S~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 29-01-13 Classified/no n-classified status is stored at the position level and linked to SF-the salary Standard Human plan and 29 -Data Requirements Classified vs . Unclassified status Functionalil', Resources grade. 29-01-14 Career employee status can be added to the salary schedules using the delivered Human application Ml-Minor Resou rces, development 29 -Data Requirements Career employee status Modification People Tools 2 tools . 29-01-15 EEOC Code is stored at the job class (code) level and linked to SF-the salary Standard Human plan and 29 -Data Requirements EEOC code Functionality Resources grade . 29-01 -16 Job Group Code is stored at the job class (code) level and linked to SF-the salary Standard Human plan and 29 -Data Requirements Job group code Fun ctionality Resources grade . 29-01-17 Market Group is stored at the job class {code) level and linked to SF-the salary Standard Human plan and 29 -Data Requirements Market Group Functionality Resources grade. CC Requirements Page 175 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix •ft, --.. : ... "":~-2:, '._ · .. -C : · :: .• ,. t'.Jli'ffilrrI!tiir?Ji1;1 ,,i;Jfi1?tli'tfi©:;\!;Jf!Mtrifif.'lff11 .~ -\ =-~~.,k:~.~ ~>r'~ .. • • . .~~ :d -·-,.~ : ... ·,.-. "[ ·r .t-.. ... 1 ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 29-01-18 The salary schedule has a labor agreement field that is SF -linked to a Standard Human bargaining 29 -Data Requ irements Ba rgai ning unit Functional itv Resources unit. 29-01 -19 NAIC can be added to the salary schedules using the delivered Human application Ml-Minor Reso urces , development 29 -Data Requ irements NAIC Modification PeooleTools 2 tools . 29-01-20 Risk code can be added to the salary schedules using the delivered Human application Ml -Minor Resources , development 29 -Data Requirem ents Risk Code Modification People Tools 2 tools . 29-01-21 ONET codes can be added to the salary schedules using the delivered Human application Ml-Minor Resources, development 29 -Data Requirements National job codes (ONET codes) Modification People Tools 2 tools . 29-02-00 2 9 . Data Requirements System provides the following data for additional pay items: 29-02-01 Human Resources , SF-Payroll for Standard North 29 -Data Requirements Pay code Functio nal i~ America 29-02-02 Human Resources, SF-Payroll for Standard North 29 -Data Requ irements Calculation method (percentage , flat rate) Functionalit-. America ERP Project Appendix D -Functional Requirements Matrix -:.~ ;,!l>:im),"'~~;, "li!l\:1~~-;:;,o;;~~.~';f~"'i\elasslflcation'Jiind ,Corrinensatlon}Reauirimen&'lc~-,, ~ii,lii;~;;,,;it tt·W,-t"~>rMil?.-:l.'"'l!'W$!ll:.,..;,,;:t:ml,;; lel!m~fil~ ;;~M~~~ " ,, ~(~;1;1, 1ta-7'7-'~--~?::~..4\~1~kt. l~·t:,,;~,,-~''t!K~, •,n., Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 29-02-03 Human Resources , SF -Payroll for Standard North 29 -Data Requirements Amount (fi xed amount, percentage) Functionality America 29-02-04 People Soft Payroll is an iterative process that can be Human configured to Resources , execute w ith System provides the abil ity to define error condition counters that will allow payroll to continue SF-Payroll for errors if processing if individual errors occur, but will stop processing if large numbers of errors are Standard North deemed 29 -Data Reouirements identified (indicating an underlying set-up problem). Functionality America aooropriate. 29-02-05 Human Resources, SF-Payroll for Standard North 29 -Data Requirements Taxable (federal , state , FICA) Functionality America 29-02-06 Human Resources , SF-Payroll for Standard North 29 -Data Requirements Longevity Functionality America 29-02-07 Human Resources , SF-Payroll for Standard North 29 -Data Requirements Performance , step, market, across the board Functionality America CC Requirements Page 177 of 403 November 15, 2007 ERP Project 31 -Benefi ts Gen .Rqmts System maintains benefit information for City participants , retirees and certa in former partic ipan ts . Unless stated otherwise, requirements are applicable to all groups of participants . Appendix D -Functional Requirements Matrix Degree of Fit Response . ' SF -Standard Functional ity Module Base Benefits Hours to Modify Comments PeopleSoft's Base Benefi t component w ith in the Human Resources module enables the administering of a diverse range of benefit plans includ ing health and welfare, life and supplem ental life insurance, accidental death and dismemberment, disabil ity plans, fl exi ble benefits , deferred compensation plans , retirement plans , pension plans and more. ERP Project Appendix D -Functional Requirements Matrix ~«c~Z,:t-~f,!l.¢:Jt:J~{)i:i..i,\fll.~~1l~~;,,\,.'l,;'.,~;1;1~'SID.a;_eeoeffts~dmlhli@itlon,.R1raulceinents'i$~·,i,lj,;',if.,fe)l;..f:flJ)~l$&.~,.i.e.<si'l\<{':l\:\ii•J,;t.,;~'1';"<'~~>,.., I'!"'.<~"'~''''.:. ,.:. ~'ll,"s-~ ~"''"~~~-~J:.t~ ., .. ~1~-~-~~::,1;;r ... -· ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 31-02 -00 11,;;;;; --1n;,11~,;1 Administration component automates the enterprises benefit business processes . It empowers authorized users to manage everything from cafeteria-style benefit plans and flexible cred its to programs with limited options and System has the ability to track the corresponding benefit status , including prem iums , coverage dates, SF -Standard Base Be nefits , no credits . payments , dependent data (i.e . age , relationship to employee , enrolled in benefits , eligibility status-Functionality Benefits Effective dated disabled ch ild /student/adopted /etc, benefit history). Adm inistration business rules defined in PeopleSoft's Benefits Administration component expedites everything from initial identification of e ligible workers and flexi ble cred it calculations to open enrollment and event 3 1 -Benefits Gen.Rqmts maintenance. - Benefits Requirements Page 179 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix -J,: . ..:X:.'.},-_. :: .-:c.~};\;.'\f~~:::-:-" . : ~-; . :;.;_-, ,,;.;.,i;;.~,::~Ul.: :;;-~<=f'ifruI!.Y'..:f.fftD:i'itifl'(!I.)1'.;Wi't1 ttl'~1tt\ ;.i~.~.~'-:.:. .. :.=:. It::':11"~.:~~~.:.;.:i· _7L:.'-:_. _ .~. r ·. ~ : · ~. , ";::;__ .,. ! L • -:.: . ~ '. f , .. .,_.,--··.r :'· .• .::.. :_ ,·,,..i,~--~J Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 3 1-03-00 Workfiows are delivered for marriage , adoption , and birth life events. The delivered workfiow and application development tools provide the ability to create workfiow and notifications for add itional benefits Ml-Minor eBenefits, adm inistration 31 -Benefits Gen.Ramis Svstem provides user defined multi-step workfiow for all benefits adm inistration events . Mod ification Peop le Tools 12 events . 31 -04 -00 PeopleSoft's Carrier Interface provides authorized users the ability to export benefits information to 31 -Benefits Gen.Ramis Svstem provides the followina information to third partv administrators : outside vendors . 31 -04-01 SF- Standard Base 31 -Benefits Gen .Ramis demographic data Functionality Benefits 31-04-02 Base Benefits, SF-Payroll for Standard North 31 -Benefits Gen .Rqmts deductions collected Functionality America 31-04-03 SF- Standard Base 31 -Benefits Gen .Rqmts enrollment and maintenance Functionality Benefits 31-05-00 SF -Standard Base Benefits , System tracks dependents by specific plan (classification and eligibil ity). Functional ity Benefits 31 -Benefits Gen.Rqmts Administration 31 -06 -00 System tracks beneficiary information (includ ing multiple beneficiaries per product). SF -Standard Base Benefits 31 -Benefits Gen.Rqmts Functionalitv 31-07-00 System has the ability to track the employee and/or dependent benefit status , includ ing prem iums, SF -Standard Base Benefits, Payroll for North 31 -Benefits Gen .Ramis coverage dates and payments. Functionality America 31-08-00 System maintains complete benefits transacti on history by participant (including history w ith mu ltiple SF -Standard Base Benefits 31 -Benefits Gen.Ramis em clovers within olans administered bv the CiM and Position . Functionalitv Benefits ERP Project Appendix D -Functional Requirements Matrix w~;'!:!Ji-1",eit~~·~p;~;,~¥<:?~~lil:~•~;"£,;";;'J.,;E,:w.,~Befreflts,A:diriln li .tnitlo'it ltii<iulreinenbo:/''.f,~\R'-'$..;f.."!i,lf.(.l>\1;/,j-1,~~~~~-.t·.i~'."~~ I¥·?"~~,~~~ f''ll<. ,,, ;v ""~~i. !t',......Mik~, ~~~~1}'~~.'i~~~ , ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 31-09-00 System meets requirements of COBRA. SF -Standard Base Benefits 31 -Benefits Gen.Rqmts Functionality 31 -10-00 SF -Standard Human System meets requ ire ments of HIPM. Functionality Resources , Base 31 -Benefits Gen .Rqmts Benefits 31 -11 -00 SF -Standard Base Benefits, System allows retroactive benefit transa ctions , subject to user defined edits by transaction type . Functionality Payroll for North 31 -Benefits Gen .Rqmts America 31-12-00 Base Benefits , Overrides System provides the ability to cancel transactions (rather than reverse and reenter) subject to user SF -Standard (cancellations) can defined edit criteria and security. Functionality Payroll fo r North be done on a 31 -Benefits Gen .Rqmts America payroll basis. 31-13-00 The delivered workflowand System provides a flexibl e participant no tification capability that allows user defined content, rules for application production , and distribution method (emai l or US mail). The fact that a notification was sent is recorded Ml-Minor People Tools 12 development tools in the participant history. Modification provide the ability to create participation 31 -Benefits Gen .Rqmts notifications . 31-14 -00 The delivered workflowand application development tools provide the abi lity System allows for copies of notifications to be sent to benefits adm inistrators based on user options . Ml -Minor People Tools 5 to create Mod ification participate notifications with appropriate copies forwarded to the benefits 31 -Benefits Gen.Rqmts adm inistrators . 31 -15-00 SF -Standard Human System provides ab ility to provide comments for participants , dependents , vendors . Functionality Resources , Base 31 -Benefits Gen .Rqmts Benefits 31-16-00 31 -Benefits Gen .Rqmts System provides for user defined batch processinQ for various control purposes such as : 31 -16-01 SF-Benefits Checki ng the val idity of current eligibility information Standard Adm inistrati 3 1 -Benefits Gen .Rqmts Functionality on 31-16-02 SF- Check for dupl icate/val id SSN's Standard Human This is an on - Resources line edit. 31 -Benefits Gen .Rqmts Functionality Benefits Requirements Page 181 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ·1~:~~~~~~~~b~.~··~~'-fi;m.---:.'tBeneflt.st~dmlnlstraflbri ,Re_auJreinents ·!fl,te+.9~~~ihi'-*i;,r•~m~i,i;;t'~'k-';.r'<k~~i!>io•.\ ,\~i~;.:.ag~ . , ' : ~ . ~~ .... ~ ·,;c ~~; --~· . . ... , ,.. •. ,;··-a';ii'(: ReqtNum Category Requirement Text Degree of Flt Module Hours to Mod ify Comments Response 31-16-03 Base SF -Benefits , Applying prem ium updates Standard Payroll for Functi onality North 31. Benefits Gen.Rqmts America 31 -16-04 Base SF -Benefits, Overlapping coverage Standard Benefits Functionality Administrati 31 • Benefits Gen .Rqmts on 31 -17-00 System provides the ability, w ith proper security, to nullify transactions so that they do not appear in SF -Standard Base Benefits, Benefits 31 . Benefits Gen.Rqmts history (they will still be on the database for audit purposes). Functionality Administration 31-18-00 System provides control totals which identify changes to database dollar fields , and must match the RQ -Provided Reporting Tools 6 A report w ith appropriate accounting categories , which are detailed in the entries made to the financial system . through Reporting desired control or Query Tool totals can be developed w ith the de livered reporting 31 • Benefits Gen .Rqmts tools . 31-19-00 System provides compatibility with Interactive Voice Response and TIY systems to allow participants to TP -Th ird Party Third Party IVR wou ld need a establi sh and modify specified en rollment information . Software third party. Requ ired PeopleSoft's Open Integration Framework (OIF) allows information to be exchanged between PeopleSoft and third party applications over XML -us ing real- time , near real-time or deferred methods. Open Integration Framework is included with PeopleTools, the 31 · Benefits Gen .Rqmts delivered tool-set. 31 -20-00 System provides the ability to track Wellness Program criteria/data SF -Standard Base Benefits 31 -Benefits Gen.Rqmts Functional ity 31-21-00 Base Benefits , Assumes SF -Standard re imbursements System provides the ability to track Executive re imbursement for Physicals Functionality Payroll for North would be done 31 · Benefits Gen.Rqmts America throuah Pavroll. ERP Project Reqt Num Category 31-22-00 31 -Benefits Gen.Rqmts 31-23-00 31 -Benefits Gen.Rqmts 31-24-00 31 -Benefits Gen.Rqmts 31-24-01 31 -Benefits Gen .Rqmts 31-24-02 31 -Benefits Gen.Romts 31-24-03 31 -Benefits Gen.Rqmts 31-24-04 31 -Benefits Gen.Rqmts Benefits Requirements Requirement Text System provides the ability to track Wellness Program Reimbursements . Ex. Harris Fast, etc System provides functional integration as part of the same system with at least the following system components : Leave Personnel administration Position Control Budoet Development Future integration Payroll Page 183 of 403 Appendix D -Functional Requirements Matrix Degree of Fit Response SF -Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionalitv Module Base Benefits, Payroll for North America Human Resources (Incl Base Benefits), Absence Mana gem en t , Time and Labor Human Resources (Incl Base Benefits), Benefits Administrati on Human Resources (Incl Base Benefits), Benefits Administrati on Human Resources (Incl Base Benefits) Human Resources (Incl Base Benefits), Benefits Administrati on , Payroll for North America Hours to Modify Comments Assumes reimbursements would be done throuah Pavroll . November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ;t'>,~! ;Jt.'¥<:~'*<5~· ~ . ~~~~~;,;~,eaneflfs·Kdmfn1strauorilReao1 ........ ~ntsi~~:,,,$.~~"~;;;~~~~:,g;;=~ ~ .~ ~, .. , .:ff..,,m ' ·1J ,. , . ·:w"'.l'!':i~.iil,'?,~ -.. ~} ,_ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 31-24-05 Human Resources (Incl Base Benefits), Absence SF-Managemen Standard t , Time and 31 • Benefits Gen.Rqmts T ime and labor in order to oet Absentee information Functionalir, Labor 31 -25-00 Human Resources (Incl Base Benefits), Benefits, Admin istration , System should be integrated with Benefits Administration and Payroll for plan participants, premium SF -Standard Payroll for North 31 • Benefits Gen.Rqmts calculations, and employee deductions. Functionality America 31-26-00 PeopleSoft Base Benefits delive rs a standard 'Carrier Interface' file and a sample set of extract programs that can be used for providing enrollment data to the City's providers. The system is also delivered with a eBenefits, Base standard HIPAA System interfaces with the following City and external systems and/or organizations: EDI file creation Benefits process that will enable the City to send HIPAA 834 transactions to health care providers . In addition , the delivered People Tools can be used to create custom interfaces using XML based integration or flat 31 -Benefits Gen .Romts file extractions . ERP Project Appendix D -Functional Requirements Matrix \·~ ... --~ ... _ . :_,'::: ~l,_!,.:._~.-:-.::~~-~. ~: ,~-. :·; <-~ ~-..,_f.~t6m'.f'_J_1;rm_r,mrtlrr?1~fi"1 •Irf1J1~il.tY. , ~:·:-_ :·-: 5..,,,; .-.-:,i~t}E:~~-:-i::; l "-.: -~--... -~f·.: .-_' -·.' t . ' -.-.I ' ... ii'' ~-·: __ :· ..,_ -\ci''·! '"' ~ ..... ~ ~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 31-26-01 The delivered direct deposit interface can SF-Payroll for be used for Standard North credit union 31 -Benefits Gen.Rqmts Credit Unions Functional ity America deposits. 31-26-02 This interface can be developed using the delivered application Ml-Minor development 31 -Benefits Gen .Ramis Workers' Comp Modification People Tools 6 tools . 31 -26-03 SF- Standard Base 31 -Benefits Gen .Ramis Vendors Functionality Benefits 31-26-04 SF- Standa rd Base 31 -Benefits Gen.Ramis Deferred Compensation (457 , 401A) Functionality Benefits 31-26-05 This interface can be developed using the delivered application Ml-Minor development 31 -Benefits Gen .Ramis Budaet BRASS Modification People Tools 10 tools . 31 -27-00 System interfaces to and from TPA / vendor for : See comment in # 31 -Benefits Gen.Rqmts 31-26-00 above . 31-27-01 Base Benefits , SF-Benefits Standard Administrati 31 -Benefits Gen .Ramis Premium and administrative cost Functionality on 31 -27-02 Base Benefits . SF-Payroll for Standard North 31 -Benefits Gen.Ramis Deduction amount Functionality America 31-27-03 Base Benefits , SF-Benefits Standard Administrati 31 -Benefits Gen .Rqmts Enrollment eliaibilitv Functionality on Benefits Requirements Page 185 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix -,,m,J~{~:~"'i!P'.';:~'®:'foii1/.1-/:Jt~..,.t'i\~~~~~..;'.%B11neflti0"AamlnllitratlontReaulrements \:<#~-<,;1~~,;{~J-°"'.cii""l'.;'&-,.;,.i~~f'J,W' 4'.l.';~q,e;,¥,if,, ~·d, .~\.t,.1\l,'W >:'is\ ~1t!!t4t>'t·~~~ ' ,§1'~·~· ~~;~ti§-!{~??t~.''l~; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 31-27-04 Utilization can be added to the provided interfaces using the delivered application People Tools development Ml -Minor , Reporting and reporting 31 -Benefits Gen.Ramis Utilization Modification Tools 2 tools . 31-27-05 User defined parameters can be added to the provided interfaces using the delivered application development Ml-Minor and reporting 31 -Benefits Gen .Ramis Other user defined parameters (payments to claims administrator for claims) Modificati on People Tools 2 tools . :~n~:hn~ ftftlb' n~ -. ' i Uo ""'.~ .,, .... ,. ·-' 32-01-00 System supports various types of benefiVdeduction plans , including, but not limited to the following: 32 -Plan Administration 32-01-01 SF- Standard Base 32 -Plan Administration Deferred Compensation (457 , 401Al Functionalil'I Benefits 32-01-02 SF- Standard Base 32 -Plan Administration Variable Annuities Functionalil'I Benefits 32-01-03 SF - Standard Base 32 -Plan Administration Unemployment Insurance Functionalil'I Benefits 32-01-04 SF- Standard Base 32 -Plan Administration Health Functionalil'I Benefits 32-01-05 SF- Standard Base 32 -Plan Adminis tration Life Insurance Functionalit'I Benefits ERP Project Appendix D -Functional Requirements Matrix rt'J~,;.,:.t~V\{· ... L'i.~/ i$:~~~'!G<J1:~t'.f.,,,,.'ffi>l.;,.>rqV','"".~~'j,JBeri'eflts':'AclinfrilstraUon'ReaOTtements'"..,CJ~?;11:§.,~lrf-~?.;."!i.i,.J,1{'H';;,;..:,.:!l'f'~?;,,t~'<':V.J',M'm,;,,;~';1; !l;I;~;: :'lj\'fb •. , •· ~~~:-i~;-~1;: .. ,_ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 32-01-06 SF- Standard Base 32 · Plan Administration Accidental Death Insurance (ADD) Functionalitv Benefits 32-01-07 SF- Standard Base 32 • Plan Adm in istration Dental Functionalify Benefits 32-01-08 SF- Standard Base 32 • Plan Admin istration Multiple fiexible spendino accounts Functionalicy Benefits 32-01-09 SF- Standard Base 32 • Plan Administration Optional life insurance Functionalitv Benefits 32-01-10 SF- Standard Base 32 • Plan Admin istrati on Long term disa bility Functional itv Benefits 32-01-11 SF- Standard Base 32 • Plan Admin istration Short term disability Functionalitv Benefits 32 -0 1-12 SF- Standard Base 32 • Plan Administration Savings Bond Functional icy Benefits 32-01 -13 SF- Standard Base 32 • Plan Admin istration Retireme nt Functionalify Benefits 32-01-14 SF- Standard Base 32 • Plan Administration Long term care Fun ctiona lity Benefits 32-01-15 SF- Standard Base 32 • Plan Administration Additional retirement Functionalitv Benefits 32 -01-16 SF- Standard Base 32 • Plan Adm inistration Vision Care Functionalitv Benefits 32-01-17 SF-Payroll for Standard North 32 • Plan Administration Charitable Deductions Functionalitv America Benefits Requ irements Page 187 of 403 November 15 , 2007 ERP Project Reqt Num Category 32-01-18 32 -Plan Administration 32-01-19 32 -Plan Admin istration 32-01-20 32 -Plan Administration 32-01-21 32 -Plan Administration 32-01-22 32 -Plan Administration 32-01-23 32 -Plan Administration 32-02-00 32 -Plan Administration 32-03-00 32 -Plan Administration 32 -04-00 32 -Plan Administration 32 -05-00 32 -Plan Administration 33-01-00 33 -Plan Eligibility 33-02-00 33 -Plan Eligibility 33-02-01 33 -Plan Eliaibilitv Appendix D -Functional Requirements Matrix Requirement Text Association Dues Qualified Transportation Benefits (s .132) Credit Unions ParkingNan Pool Other HSA'/HRA System supports multiple versions of benefit plans . Plan versions are processed based on effective date . System provides for Section 125 benefit plans and the specification of whether a particular benefit type (see above) is part of a Section 125 plan . System tracks demographic and enrollment data for analysis of specific plans . Degree of Fit Response SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionalil', SF- Standard Functional it,, SF -Standard Functionality SF -Standard Functionality SF -Standard Functionalitv System provides the ability to deduct medical and dental premiums with pre-tax or post-tax dollars at the SF -Standard employee's discretion . Functionality System maintains multiple eligibility dates for different benefit plans based on different rules for the plan SF -Standard and the participant. Functionality System maintains eliaibilitv rules by benefit olan with variables includina : Plan type SF- Standard Functionality Module Payroll for North America Base Benefits Payroll for North America Base Benefits, Payroll for North America Base Benefits, Payroll for North America Base Benefits Base Benefits Base Benefits , Benefits Administration Base Benefits Base Benefits, Payroll for North America Base Benefits , Benefits Administration Benefits Administrati on Hours to Modify Comments ERP Project Appendix D -Functional Requirements Matrix OQ//~i"if.,'1'll 'lW'',,;:,,\/,~.:#'""''""""''· .:;g~~.~41',~,;,fJ,t Beo·efltsfA'ilmlhlsti'atlon )Re'«iJlrements.:~)li,:.f,'!~~;;,.;,~'"<ilt'*"·!'#;~c"}f.!ll.'i'~:"}'4'' !(,~iy,._.I~ ~~,J;~;~· f';k~;~:4¥. -· ' ;~ ... ~~ ti_~,.cii:.~t,l,'~;;a>W~;!W ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-02-02 SF-Benefits Ba rgaining un it Standard Admin istrati 33 -Plan Elio ibility Functionality on 33-02-03 SF-Benefits Required participant status for coverage Standard Adm inistrati 33 -Plan Eligibility Functionality on 33-02-04 SF-Benefits Geograph ic coverage Standard Admin istrati 3 3 -Plan Elig ibility Functional ity on 33-02-05 SF-Benefits Waiting period Standard Administrati 33 -Plan El igibility Functionality on 33-02-06 The system provides for minimum SF-Benefits hours worked Minimum hours worked Standard Administrati based on an Functionality on employee's standard scheduled 33 -Plan Eligibil ity hours . 33-02-07 SF-Benefits Dependent coverage Standard Adm inistrati 33 -Plan Eligibility Functionality on 33-02-08 SF-Benefits Which dependents are eli gible Standard Adm inistrati 33 -Plan El igibil ity Functionality on 33-02-09 Base SF-Benefits , Split coverage (multiple participants per family) Standard Benefits Functionality Administrati 33 -Plan Elioibility on 33-02-10 SF -Benefits COBRA elig ible Standard Administrati 33 -Plan Elioibility Functionality on 33-02-11 SF-Benefits HIPAA requirements Standard Administrati 33 -Plan Eliq ibility Functionality on Benefits Requirements Page 189 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix i;.~l'll;.'i\;·~7;-•~ .. ~t~,1;.">i,,i~&i~}I~;~;.f;;f(<'BenefitstAdmlhlstl'a'tlon'i'.Reaulr'emeiitslb'i~~''-".""!.\~,g-;t;.~\•(,t.i'.'~ ~{~"?A~:. y....,, .• :~:~~i,lr,§1~~ ;i.\·o~«fflt~-'S.! £,:~.i;-~,;;~..;t.t:!~~.j ~·· V , ... il'~iit Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-02-12 Base SF-Benefits , Ability to enroll during annual enrollment Standard Benefits Functionality Administrati 33 -Plan EliQibilitv on 33-02-13 Base SF-Benefits , Prior plan requ irement Standard Benefits Functionality Administrati 33 -Plan EliQ ibilitv on 33-02-14 Base SF-Benefits, May continue on leave without pay (FMLA) Standard Benefits Functionality Administrati 33 -Plan EliQibilitv on 33-02-15 This eligibility Base requirement SF-Benefits, can be entered into How long elig ible after leave begins Standard Benefits one of the Functionality Administrati user-on configurable 33 . Pian EliQ ibilitv fields. 33-02-16 This eligibility Base requirement SF-Benefits , can be entered into Reinstatable after return from leave without pay Standard Benefits one of the Functionality Administrati user-on configurable 33 -Plan EliQibilitv fields . 33-02-1 7 Th is eligibility Base requirement SF-Benefits , can be entered into Reinstatement period Standard Benefits one of the Functionality Administrati user-on configurable 33 -Plan El iQibil itv fields. 33-02-18 This eligibility requirement SF-Benefits can be Reinstatement rules after return from military leave Standard Administrati entered into one of the Functionality on user- configurable 33 . Plan Eligibility fie lds. ERP Project Appendix D -Functional Requirements Matrix t-;.;~;,P.~f.a,»;,_ ''.""-,,,-";.','Jii',:t,w'-'l!'Jii!!~; t"ci!"P..',-, Beiieflts"i'Aldlnlnlsfratlon~Re'n ufreriients-'~,{"~-:.,.-~;,~;,'7,;J?!Yl.,,J,,:.;~~· ~;:lj~·~f::til!;.&;~'l'c?,)( ,i; llll'.~~~ tf 'f.o,;;;i' 4 '1» fJ!oi<~•JtW,').tll, ,. -,w: l;;,f~f~ ~~'~le<,""' ~--~~ii¥ Reqt Num Category Requ irement Text Degree of Fit Module Hours to Modify Comments Response 33-02,19 This eligibility Base requirement SF-Benefits , can be Employment status (full time , part time) Standard Benefits entered into Functionality Administrati one of the user-on configurable 33 -Plan Eliaibilitv fields , 33-02-20 ..., "'"" ..., ~· .... delivered user- Base definable SF-Benefits, benefit Classification code/title Standard Benefits eligibility Functionality Administrati fields can be on used to base eligibility off 33 -Plan El iaibilitv of job class 33-02-21 SF-Benefits Effective date Standa rd Administrati 33 -Plan Elia ibilitv Functi onality on 33-02-22 SF-Benefits Hire date Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-02-23 SF-Benefits Seniority Date Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-02-24 SF-Benefits Adjusted Continuous Service Date Standard Adm inistrati 33 -Plan Eligibi lity Functionality on 33-02-25 SF-Benefits Coverage date Standa rd Administrati 33 -Plan Eliaibil itv Functionality on 33-02-26 SF -Benefits Age of employee Standard Administrati 33 -Plan Elia ibilitv Functionality on 33-02-27 SF-Benefits Age of dependents/Full time student status/ Disabled child Standard Administrati 33 -Plan Eliaibilitv Functionality on Benefits Requirements Page 191 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix L~.it,!t~,w;p;;::'-!.1~~~~3[ . ;,, ·~.~~:.\<.~i,.'f.'a;",,:11f,;r,i.;eeneflts:A"cfmlnlstratlon·Reaulrementsiif4'~-~:i~ml;-:'4)-,;t'.';i~i. . .;j'!;~lf~~~~;,t '1itf!:~~~L.~~. ' !\.,'",;W'.,'J;fi-"-:...:~~ , ' ' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-02-28 The system provides for hours worked SF-Benefits by period Hours worked by period Standard Administrati based on an Functionality on employee's standard scheduled 33 -Plan Eliaibility hours. 33-02-29 SF-Benefits Base salary Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-02-30 SF-Benefits Supplemental salary Standard Administrati 33 -Plan El iaibilitv Functionality on 33-02-31 SF-Benefits Qualifying Events Standard Administrati 33 -Plan EliQibilitv Functionality on 33-02-32 SF-Benefits Annual earnings Standard Administrati 33 -Plan EliQibilitv Functionality on 33-02-33 SF-Benefits Benefits termination date (user defined) Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-03-00 System provides for various types of enrollment consistent with eligibility rules , including but not limited 33 -Plan Eliaibilitv to : 33-03-01 SF-Benefits Enrollment of new hires and rehires with in a user defined period of hire date Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-03-02 SF-Benefits Enrollment of employees within a user defined period for specified benefit plans Standard Administrati 33 -Plan EliQibilitv Functionalicy on 33-03-03 SF-Benefits Enrollment transfer Standard Administrati 33 -Plan Eligibility Functionality on 33-03-04 SF-Benefits Annual open enrollment period Standard Administrati 33 -Plan Eligibility Functionality on Page 1 o.? '>f 403 ERP Project Appendix D -Functional Requirements Matrix if'~*~~\;>;;;,,..,,.'\'. · .~J-:~~~i~Be'n'enlllvAamlriistratlon'iBecit'ilrements~= ·,;;;-. -.;.., ': ·~1.,~.1 .. ~~r~~-t,,__,.. '~fi1$eW,~~~~ ~l1it, 7 ,~ . ~ '' ·-· ,!.;'1'·;'.1j Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-03-05 SF-Benefits Late enrollment with medical underwriting Standard Administrati 33 -Plan Eligibility Functionality on 33-03-06 SF-Benefits Enrollment of employee for qualifying event Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-03-07 SF-Benefits Late enrollment due to qualifying event Standard Administrati 33 -Plan Eliaibilitv Functionality on 33-04-00 System reflects the following status indicators for insurance programs administered : Through event rules, these statuses can be essentially 33 -Plan Eligibility achieved . 33-04-01 SF-Benefits •open " -in this case , employees may be enrolled in this program as of the effective date of the Standard Administrati program . All normal processing may be done against "open " programs . Functional ity on 33 -Plan Eligibility 33-04-02 SF-Benefits "ongoing"f'closed but active" -in this status , employees cannot be newly enrolled in the program Standard Administrati after the close effective date , however all normal processing may be done. Functionality on 33 -Plan Eligibility 33-04-03 SF-Benefits "pended" -open but all information is not complete . Standard Administrati 33 -Plan Eligibility Functionality on 33-04-04 SF-Benefits "inactive " -inactive programs may not have any processing done against them . Standard Administrati 33 -Plan Eliqibilitv Functionality on Benefits Requirements Page 193 of 403 November 15, 2007 ERP Project Appendix D . Functional Requirements Matrix ;~~:;i..~~$P;~:~;_: 1i ~ ,, :,;.;~ , ;;.,,.~.}l}:~eeneflts~1imlnlatrat100":~e.<iiilrem'eiils"' ''· ·• . , ~~ti;,'.w}~l:.~lJ~J;ititimr,t~Y~ ~~till.,, •·, . 1.'l.c:~,;~' -,fj'"sitm,~J~~~ tm'~l:~11:~ ·"'·· ,,. ' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-05-00 System provides notifications to participants of benefit eligibility when eligibility begins or changes and Ml-Minor People Tools 1 o The system is as part of the enrollment process (e-mail and letter). Modification delivered with enrollment notifications that includes the benefits and options for which the employee is eligible . These are delivered as standard letters . The delivered application development and workflow tools can be used to provide for email , as well as for add itional notifications around eligibility. 33 -Plan Eligibility 33-06-00 System provides notification to be sent to specified users when elected (e .g . benefits administrator) if Ml-Minor People Tools 2 See response to 33 -Plan Eligibility I participant's eliaibilitv is beainnina or chanaina. Modification 33 -05-00 33-07-00 System processes "cross-reference or split" eligibility (both spouses work for the City) for certain types SF -Standard Base Benefits, of benefits based on user defined options . Functionality Benefits 33 -Plan Elig ibility Administration 33-08-00 System prevents participants from being enrolled in a plan for which they are not eligible, with override SF -Standard Base Benefits , Benefits 33 -Plan Eligibility capability for exceptions. Functionality Administration 33-09-00 SF -Standard Base Benefits, System supports partici pants with dual eligibility (ex -multiple retirement plans). Functionality Benefits 33 -Plan Eligibilitv Administration 33 -10-00 33 -Plan Eligibility System provides for processing the following benefits e ligibilitv events (when elected\ : 33-10-01 Establishment and maintenance of participant information SF-Benefits Standard Administrati Functionality on 33 -Plan Eliaibilitv 33-10-02 Enable activation of coverage for participant, spouse, or non-spouse dependents SF-Ben efi ts Standard Administrati Functionality on 33 -Plan Eliaibilitv 33 -10-03 Maintenance of beneficiary information for multiple products SF-Benefits Standard Administrati Functionality on 33 -Plan Elia ibility Page o~ -,f 403 ERP Project Appendix D -Functional Requirements Matrix ,...,,~~-·"1"'~~~~-i>~w.".;{,p;;~,.dr\'"',·-;:t',;,_""':-'il'~'.ls':'~'.Bin'leflt&VA<lmlnlstratlon ,Reiiulrem'ilnts t'c:'iiiii,\'il~N"n"-<-;,.·"~~1'''t,.:+ :~,'" -~'7ti,'\,1Pii>'tJ;Ff•"f"', 1~?<tti;~ ."', .. 1-.; .. ~a~, ~-='1i:}(~---~i~~:t~. .•• r,,,_·,,;,•:,-,,·:..,.,J"l,4'l,-~~ " ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-10-04 Extended coverage of dependent SF-Benefits Standard Admin istrati Functionality on 33 • Plan Elio ibilitv 33-10-05 Enable initiation of Conversion Process (life Ins . Specific) Ml-Minor People Tools 5 The delivered Mod ification toolkit can be used to create the functionality needed to support this 33 • Plan Elioibilitv requi rement. 33-10-06 Enable in itiation of COBRA processing when an ind ividual 's coverage is terminated due to a SF-Base PeopleSoft COBRA qualifying event Standard Benefits , provides Functionality Benefits robust Administrali COBRA on processing from initial letters to billing for 33 • Plan Elioibi litv benefits . 33 -10-07 Evidence of insurability SF-Benefits Standard Administrati Functionality on 33 . Plan Elioibilitv 33 -10 -08 Terminating/retiring participants SF-Benefits Standard Administrati Functionality on 33 . Plan Elio ibilitv 33 -10-09 Termination of coverage for participant, spouse , or non-spouse dependents SF-Benefits Standard Administrali Functionality on 33 . Plan Elioibilitv 33 -11 -00 These letters can System automatically generates letters to participants based on certa in events , with the ability to change be created using ages and letters in the future as needed , such as : the Reporting 33 • Plan Eligibility Tools . 33-11 -01 RQ - Provided through Rep orting or Reporting 33 • Plan Eligibility Prio r to 651h birthday Query Tool Tools 3 33-11-02 RQ - Provided through Reporting or Reporting 33 -Plan Eligibility Prior to dependent's age defined el igibi lity (plan Specific) Query Tool Tools 3 Benefits Requirements Page 195 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~>'!,-)i;ff{f{'·,1;;:ft'Zi!.ii!lil!1lffi;,!$.'.~~::,J~ r-.t,#;'$.~;i.Ben'.efifa:iiAdmlnlstrailohtReilulrements-.&r~J,~~J!ft~~?},l'!:,,>rn~~ji\\:l,"c~~~Kfi !i~~;f~!i&~ ~\~~~~~ --itili!!ff .. =;i,,,~.;.)',d,lt Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-11-05 RQ- Provided through Reporting or Reporting 33 -Plan Eliaibilitv Prior to user defined age premium criteria (Life Ins .IL TD Specific) Query Tool Tools 3 33-11-07 RQ - Provided through Reporting or Reporting 33 -Plan Elia ibilitv Proof of continuing el igibility (receipt of proof, i.e . college transcript) Query Tool Tools 3 33-11-08 SF- Standard Base 33 -Plan Eliqibilitv Beainnina of COBRA eligibility or ineligibility Functionality Benefits 33-12-00 A benefits confirmation System provides benefits enrollment confirmation indicating choices and associated information (i.e ., SF -Standard Benefits statement is levels of coverage , deduction amounts) to the participant via hardcopy or electronic format. Functionality Adm inistration delivered with Benefits 33 -Plan E liai bil itv Adm inistration . 33-13-00 System provides a chronological history of benefits elections . SF -Standard Base Benefits 33 -Plan Eliaibilitv Functionality 33-14-00 33 -Plan Eliaibilitv Svstem orocesses eligibilitv of COBRA eligible individuals: 33-14-01 System allows for the tracking of COBRA eligibility and ineligibility based on user-defined criteria . SF-Base Standard Benefits Functionality 33 -Plan Eligibilitv 33-14-02 System provides the ability to establish appropriate qualifying events that will initiate COBRA SF-Base PeopleSoft's processing, and should generate standard letters notifying participant of COBRA eligibility or Standard Benefits COBRA ineligibility. Functional ity functionality will create the appropriate COBRA notification and enrollment options for the terminated employee based on pre- defined business 33 -Plan Eligibilitv rules . Benefits R ·'•ements Page 1 "' --r 403 Novem • 5, 2007 ERP Project Appendix D -Functional Requirements Matrix .,-·s¢t,~.;c. (•'"-·•t~t;~~"-71,,;!!\'fi"'" t?.,t0 ;,?j ,.,.c,l\. ,~ "'c.W 'Beiliflts!Adinlnlatratlon"Reoulrements,l,.~"~t'W-.,J"'ji'c~£»<-: •«·:·-st"l'i;,.,.z;>..,J.;;:;i,:~\';<;(~'.f.. .;:y~~,;: .. ,l"-\_-(~ "1!1"-~1;~~-¥>'~ ~'t;ill.'<-;;;si'i'b'.-:,i,;l\4' \•"\':lm/1".).<,~'~;',:;l Reqtl'l!um Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 33-15-00 System provides the capability for automated detection of expiration of insurance eligibility for RQ -Provided Reporting Tools 3 Advance employees on Leave Without Pay or Layoff and for timely advance notification to the employee . Three through Reporting notification letters notifications need to be added , to let employees know about pending cancellation . or Query Tool can be created using the deli vered reporting tools. 33. Plan Eliqibilitv 33-16-00 System provides ability to monitor name change and residence address changes and trigger notification SF -Standard Benefits 33 • Plan Elig ibility of those events affectinQ all insurance and eliqibilitv. Functionality Administration 33-17-00 System provides the ability for electronic tra nsmission of el igibi lity information to user-defined entities. Ml-Minor People Tools 1 o The del ivered Modification application development tools can be used to create the electronic file for transmission of eligibility 33 · Plan EliQibilitv information . 33-18-00 System provides the abil ity for electronic transmission of eligibility information to Retirement systems. Ml-Minor People Tools 5 See response to 33 . Plan Eligibility Modification 33-17 -00 above. 33-19-00 System provides the ability for electronic transm ission of eligibility information to benefit vendors . Ml-Minor People Tools 5 See response to 33. Plan Eligibility Modification 33-17-00 above. }34'aOO;oo~ ~J::r(1wios1s~,,;;:~'>;1it"-", ;;.c~,""~'<W.J~/f,'r~~~*-ic."N;'~'F.1iW8e:O:e'fJt'P~amC,o$t~'\'§.~. •· .¥::s~,~.»'wi·','.':'"<;A'1'l~~Mh tl}Z~~1i-:l·'/~~ ~'..lti,~~~jJ ~~if"~•\i\fl"CI; '·~~-;:.;J;t~.(~l 34-01-00 34 · Plan Costs System provides for the following financial processes associated with benefits administration , including : 34-01-01 34 . Plan Costs SF- Standard Base Billino of direct payment participants for costs of group benefits Functionali\'o/ Benefits 34-01-02 34 -Plan Costs SF- Standard Base Remittance advices will be produced monthly for direct payment participants Functionalil'I Benefits 34-01-03 34 • Plan Costs additional remittance advice can be RQ-developed Provided using the through delivered Additional remittance advice will be prepared immediately if a payment is received that is Reporting or Reporting reporting insufficient to balance due Query Tool Tools 7 tools . 34-01-04 34 . Plan Costs SF- Standard Base Direct bill participants should receive one invoice that shows amounts for individual coverages Functionalit) Benefits Benefits Requirements Page 197 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~t'Ji~J,,,li£:;S'!':-tit'~~9;.,;.; ... '4;r,,..~~"-:ili'~\'•~Beneflts;~drnfn'lstratfori ,R1iiiuire mentli~:~":;l'~~P'~t.1:'}t:;...:,~'Jr.~""'!§£.'l!'l:'•""•'~~'ef\'!'<t-:i..~~; -~,1~,,,..~_,,~'} ~''"'"i·$!.¢1'-~~~ !'?'!~.~=-~ ~""''~li!:a~-,7'\'~'ttt Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 34-01-05 34 -Plan Costs SF - Standard Base Ability to set collection method for each payee , includ ino : billed/check , ACH , and cash Functionality Benefits 34-01-06 34 -Plan Costs SF- Standard Base Online entrv of cash receipts from direct payment participants Functionality Benefits 34-01-07 34 -Plan Costs The system applies payments to the oldest balance first, and provides SF-a manual Standard Base override If prem iums are delin quent, the system will apply payments to the oldest balances first Functionality Benefits capabi li ty . 34-01-08 34 -Plan Costs SF- Standard Base Processino of prepayment of premiums Functionality Benefits 34-01-09 34 -Plan Costs The system provides the ability for an authorized user to remove a payment through the adjustment process when a check is SF-returned for Standard Base insufficient Returned payments due to insufficient funds Functionality Benefits funds . ERP Project Appendix D -Functional Requirements Matrix ~~; ~~~.;~~stt~-8 $'4:-,,k 5 e t oi fltsYA'iiriilntsiratlohlRm1u1t~men'ts~k~N-R~~~'li:i.,..~C¥.i~.,:J,;;_,,.,,l.'~'i',r:;,~~-m iFJr'#'i~"1'!:<;l'J~~'!'l ~~,. " -ti .. ~-:fe-i/!'&. ~fi • ,Wl;,~ ... _,,;. yj:;.ft,;. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-01 -10 34 -Plan Costs An accounts payable interface is created during each payroll run that can be sent to a Financial Base system 's Benefits , Accounts SF-Payroll for Payable for Standard North vendor Calculation and processing of payments to benefit vendors Functionali~ America oavments . 34 -01 -11 34 -Plan Costs Base Benefits delivers a standard 'Carrier Interface' file and a sample set of extract programs that can be used for providing enrollment data to your providers . The system is also delivered with a standard HIPAA EDI file creation process that will enable the City to send HIPAA 834 transactions to health care providers . In add ition, the SF-delivered Standard People Tools Electronic transmission of eliqibility information to benefit vendors Functionality People Tools can be used Benefits Requirements Page 199 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~ff ~~.~··;;t,;'f;~},;;\!i~J.,t°l'.i'fo/i:;-,4t~itl3sne.fltli'!J.tilmlnlsfratiori,,Rlia'ulfem'iinm ,:.,,,~~~"<i~7']lll/lli\;?-'*"{f}\'-J;, ;_;_,.· ·«;~;iliii :· ,:i1t'-'J . j:· i}=e.faef~ . ,. :!f,,f{ ,,} ~~j*~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-01-12 34 -Plan Costs SF-Payroll for Standard North Refund of insurance premiums to participants (pre-tax or post tax) Functionalitv America 34-01-13 34 -Plan Costs Refunds can Base be sent Benefits , through the SF-Payroll for delivered Standard North carrier Refund of insurance premiums to aqencies Functionalitv America interface files . 34-01-14 34 -Plan Costs Benefits Billing, part of the Base Benefits functionality, can be used SF-to maintain Standard Base the desired Maintain separate record of premiums and fees billed , collected and outstandinq Functionality Benefits items. 34-01-15 34 -Plan Costs Base Benefits, SF-Payroll for Standard North Accounting entries must have the ability to tra ck to individual participants Functionality America 34-01-16 34 -Plan Costs Payroll for North America is delivered with aG/L interface program that includes benefit costs , which can be Base used to Benefits, integrate with SF-Payroll for the City's Standard North financial Integration of financial entries to the financial system Functionali~ America system . 34-02-00 34 -Plan Costs System provides at least the following methods of calculating participant and department premium costs or contribution amounts : 34-02-01 34 -Plan Costs SF- Standard Base Percentage Functionali~ Benefits ERP Project Appendix D -Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-02-02 34 -Plan Costs SF- Standard Base Flat amount Functionality Benefits 34-02-03 34 -Plan Costs SF- Standard Base Warie tvpe(s) to include in calculation Functionalitv Ben efits 34-02-04 34 -Plan Costs SF- Standa rd Base Warie as of date for calculations Functionality Benefits 34-02-05 34 -Plan Costs SF- Standard Base At minimum, Individual, 2 partv, family, cross-reference eliriibilitv or individual and children Functionalitv Benefits 34-02-06 34 -Plan Costs Base Benefits , SF-Payroll for Standard North Pre or post taxable income calculation Functionalitv America Benefits Requirements Page 201 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix tf~i:~;;,~_ci ""'j~-,N~·~.~~""''',"""'"li' ,,;..2"'•en'efft&~'dlnlillstratlon1'Re.cfu1Tem"'e1ifs"W~" "''°"i'·i~l~iii-~~"'\i,-,,;;,. il;l;,--,;;:;. ~,. .. /~$;~ _,_ .t •'lrf.lilil' ~~~;~:a~:; .~· . .., ' .;,lo' '~,.&.~·;;i->,~ ' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-02-07 34 -Plan Costs delivers the ability to establish maximums for various savings plans -401(k), 403(b), 457 , etc. Other benefit deductions can be limited through the setting of goals or by specifying which pay period they are to be deducted and the deduction or premium frequency (weekly, monthly, etc.) Base If together Benefits , this RQ-Payroll for functionality Provided North does not through America , provide Reporting or Reporting sufficient Monthly limit Query Tool Tools 8 options for 34-02-08 34 -Plan Costs Base Benefits , SF-Payroll for Standard North Annual limits Functionalitv America 34-02-09 34 -Plan Costs SF- Standard Base Age Functionalitv Benefits 34-02-10 34 -Plan Costs SF- Standard Base Date of Birth Functionalitv Benefits ERP Project Appendix D -Functional Requirements Matrix W>1Si'"i,t~,.:'l!\'t,'i';f~{if::~'.:"-f~~i;t·"~,~~t'";;t'";;;'tieneflts)Admlnlstratlon ,Reauli'emeots :1'i<il>;("*~ J ,,,~~~,of?i~;.'~ •. :i\;;;';,"k;'*',::~~ .. 1,•'e.'l'7!t''• ;~'i,:;!1<.iti!' ,&~"j;·(":;.'t\\f6i:,ff,!tHi l~li"'~,'l'~~~·f~ ~'~·~'ii.~· Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-02-11 34 -Plan Costs The system can determine when to stop deductions based on date of death . If the system must calculate contributions based on SF-date of death, Standard Base a modification Date of Death Functionalit~ Benefits is required . 34-02-12 34 -Plan Costs SF- Standard Base Amount of coveraae FunctionaliTu Benefits 34-02-13 34 -Plan Costs SF- Standard Base Frequency Functionalil'J Benefits 34-02-14 34 -Plan Costs SF- Standard Base Prem ium level Functional iTu Benefits 34-02-15 34 -Plan Costs SF- Standard Base BenefiVproduct FunctionaliTu Benefits 34-02-16 34 -Plan Costs SF- Standard Base Department FunctionaliTu Benefits 34-02-17 34 -Plan Costs SF- Standard Base Administrative fee Functionalil'I Benefits 34-02-18 34 -Plan Costs SF- Standard Base Tenure Functionalil'I Benefits Benefits Requirements Page 203 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ~~~""'(i~~i·tt",~"*·,,,r.~;,w, '"~~};ftl*~ ~Wl BeneflisfA'dmlnlstratlon\Reouli'ementsJ;./;r!'~'<'l·t•'?,, ··~~i'~l's1~~.·~1t~~li<t·ii'·~ttt<~~:ii i't.,(~'·"»11~~.~ ·.r,~~~,:,i:.p_z~. ,,,= ....... ~_:--·s'.l'it~~ ~ii,(~~: ~ ·'$~ "it"-~ \."'\'.;' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-03-00 34 -Plan Costs System p rovides the ability to input specific premium amounts for any coverag e for any pe riod (overrid e SF -Standard Payroll for North Th e system system ca lculated amount). Functiona li ty America provides fo r any system ca lculated amount to be overridden fo r an employee through the delivered payroll feature, Paysheets . 34 -04-00 34 -Plan Costs System provides for deferral of prem ium costs if pay or premium paid is insufficient based on user SF -Standard Payroll for North When calculating defined option and duration . Functionality America certain deductions, the system will automatically create an arrears balance for the deduction amount, if it can 't ta ke all or part of th e deduction because of insufficient pay. The system will attempt to recover the arrearage during subsequent payrolls , until it has been reduced to zero based on user defined options . 34-05-00 34 -Plan Costs System provides the abil ity for user to define the deduction amount (system admin istrator , not SF -Standard Base Benefits , employee). Functionality Payroll for North America 34-06-00 34 -Plan Costs System provides for automating refunds to individuals or other entities . SF -Standard Base Benefits , Functionality Payroll for North America .34-07-00 34 -Plan Costs Svstem orovides the abilitv to aoolv retroactive chanoes for examole: 34-07-01 34 -Plan Costs Adjust large groups of participants when rates change SF-Base Standard Benefits, Functionality Payroll for North America Page ERP Project Appendix D -Functional Requirements Matrix .~w~\~~~"~:::i~~~~~~~t~ ,.,,, .p·,, t.:f'•:t.-t€s~Benliflts·1'dmlnlstraUomReau1r.e-inents"'"~";1,.,,1!£t"'~'.1~~,.,,;t.?#"~i''·'olll: ,..:.~'l'.;.1',)~;t;1,.., :t"'!/b,,s,~'<'>','.,<ll'~) !,~~;;:zt:-%~\~V,'i~?5( ~;( .;,:;, 't 1~4'~'>1-~~'i!@'~~H 'A" Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 34-07-02 34 -Plan Costs Verify eligibility if eligibility rules change SF-Benefits Standard Adm inistrati Functionalil) on 34-07-03 34 -Pla n Costs Apply retroactive changes to a single participant SF-Base Standard Benefits , Functionality Payroll for North America 34-08-00 34 -Plan Costs Svstem accumulates benefit costs by : 34-08-01 34 -Plan Costs SF-Payroll for Standard North Department/Secondary Level (oraanization at user specified level) Functionality America 34-08-02 34 -Plan Costs SF-Payroll for Standard North Baraainina unit Functionality America 34-08-03 34 -Plan Costs SF-Payroll for Standard North Accountina Distribution Functionalir, America 34-08-04 34 -Plan Costs SF-Payroll for Standard North Transfers Functional ity America 34-08-05 34 -Plan Costs SF-Payroll for Standard North Plan Year Functionality America 34-08-07 34 -Plan Costs SF-Payroll fo r Standard North Benefit type Functional ity America 34-08-08 34 -Plan Costs SF-Payroll fo r Standard North Plan type Functionality America 34-08-09 34 -Plan Costs The Benefits Contribution Register Base provides Benefits , annual, SF-Payroll for quarterly, or Standard North monthly totals Vendor Fun ctionality America by vendor. Benefits Requirements Page 205 of 403 Novembe r 1 5, 2007 ERP Project Appendix D -Functional Requirements Matrix t'K:!~,'~•.\,"f'.3~~¥.'<i~iAi!"'•IJ.',i\i~'}"",_t.~:}\,;~~8enefitSiAdmlnlsfratlon\Reaulreli1ents*"~W:;Jt,.,$;;;;'t.~,:,.,,.,0,"li,i,\1'~•:..,~~"<<i.ie4W,"'.i'"'"i""' r8!....if~)Wt'[iii.:';"#j4~ ·~~~~~~ -~~;%~ .,,,,.,',.}tf1;;::,';,!Wi~. ' --~~. '• .~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 34-08-10 34 -Plan Costs Base Benefits , SF-Payroll for Standard North Participant Functionality America 34-08-11 34 -Plan Costs Th ro ugh the delivere d RQ-Payroll for reporting Provided North tools , the City through America , track totals by Reporting or Reporting any chart of Other COA field QuervTool Tools 7 account field . 34-09-00 34 -Plan Costs At a participant level , the system maintains premium or contribution history for the employee and employer amounts System maintains participant premium or contribution history and department cost history on-l ine by : separately . Agency cost history can be viewed at an agency level by creating a summary report using the delivered reporting tools . 34-09-01 34 -Pla n Costs Base Benefits , SF-Payroll for Standard North Department/Seconda ry Level (organization at user specified level) Functionality America 34-09-02 34 -Plan Costs Base Benefits, RQ-Payroll for Provided North through America , Reporting or Reporting Barga ining unit Query Tool Tools 3 Benefits Page ERP Project Appendix D -Functional Requirements Matrix 10~-'l'-',tWIEf#..,:.o~~,:i,'ti.'t-,\:£t·,w,>~i&~1'"'s'.:~~'· ~~\\'Si;:Benefi~ffilnlsti'aUori,ReoulrementiiW.,¥:mli~"~''i .·~ii!t"'',, ,.:J.(t"'::.-. "' ,,~_,.it,4:ct~'< ·.; )i-j.}'.,.;~~ .~i,},94,t~:;t;-'I · V .,i(-. :~,,,, li;~\:~t';f,.f: . -i~.r r-:r. ;iw,t.';'J;.;,.~i.~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 34-09-03 34 -Plan Costs Base Benefits , SF -Payroll for Standard North Plan type Functional it} America 34-09-04 34 -Plan Costs Base Benefits, SF-Payroll for Standard North participant Functionalir, America 34-09-05 34 -Plan Costs A query can provide this information on-line or the delivered Payroll for Benefits North Contribution SF-America , Report can Standard Base provide th is Vendor Functionalir, Benefits information . 34-09-06 34 -Plan Costs Human Resources , SF -Payroll for Standard North Accounting Distribution Functional ii', America 34-09-07 34 -Plan Costs Base Benefits , SF-Payroll for Standard North Benefit type Functiona li r, America 34-09-08 34 . Plan Costs Human The system Resources , maintains SF-Payroll for history for Standard North employees Transfers Functionalir, America that transfer. 34-09-09 34 -Plan Costs Base Benefits , SF-Payroll for Standard North Plan Year Functional ii'! America 34-09-10 34 -Plan Costs Base Benefits , SF-Payroll for Standard North Department Functionalit} America Benefits Requ irements Page 207 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix Reqt Num Category 34-09-11 34 -Plan Costs 34-10-00 34 -Plan Costs Requirement Text Other COA field Degree of Fit Response RO- Provided through Reporting or QuervTool System provides ability to automatically cancel participants insurance after user defined period of unpaid Ml -Minor premiums. Modification Module Reporting Tools Base Benefits, People Tools Hours to Modify 3 5 Comments Through the delivered reporting tools , the City track totals by any chart of account field . The cancellation of participants' insurance for unpaid premiums is a manual process . The delivered application development tools can be used to automate this . L'}::;D,f,l•l 1:1i,-c'l\,,r,,r1i1',1,rrw1:1·.r,;1Jii 01·:.>L :: ··-:-"",~,, ·. ·m-t~tD':i'i't.:ilWi\ItfffY.Jfiit,iTlll-1mtli;;:~::-1:;;;i:::~:.-·t_~:~~:"~~ 'J ::..:r>JI,:,~"-.:t".: .·: .. -'I... L __ , ,.: .. , 35-01-00 35 -Vendor/Contract Admin System supports payments (throuQh financial system) to vendors for administrative fees . 35-02-00 35 -Vendor/Contract Adm in System provides the ability to define error condition counters that will allow payroll to continue processing if individual errors occur, but will stop processing if large numbers of errors are identified !(indicating an underlying set-up proble m). 35-03-00 35 -Vendor/Contract Adm in System provides the ability to terminate coverage for all participants of a group (user defined group) when the group terminates coverage . 35-04-00 35 -Vendor/Contract Adm in System provides the ability to terminate all coverage associated with a vendor that is being replaced. 35-05-00 35 -Vendor/Contract Adm in System provides the ability to retain program information when vendors are replaced . 35-06-00 35 -Vendor/Contract Adm in System provides the ability to transfer whole groups to new vendor coverage . 37-01-00 System provides the ability to produce remittance advices bi-weekly for direct payment participants . 37 -Benefit Billino SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality SF -Standard Functionalitv Payroll for North America Payroll for North America Benefits Administration Benefits Administration Base Benefits Base Benefits Base Benefits The delivered interface to Accounts Payable can be used to send payments to vendors for administrative fees that are withheld through payroll deductions. I ERP Project Appendix D -Functional Requirements Matrix .$'~~"''\',;.·-.:~li:'.t;;,;;;t~,~~~fl:.!!J.~ i:~,,~_·lii, Beneflfs·~amlnlitratlonlffeoulre'riief1ts'.~'""11';'.'.':t' -~-, ~:;~'§i!,,.,!ll:.'f~~.1.'.;J_'!i;;;. ' . •ii"-!\?!'1*'t~"'+Yi . i\ ,..,,~1; ~,, :«i,-;w,l«• f";l!t:i~~~ !~~,-~,)~;ft~,-....»~~;,,_ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 37-02-00 System provides the ability to create an out of balance report if a payment is received that is insufficient RQ -Provided Reporting Tools 7 The delivered for the balance due and forward to appropriate department. through Reporting reporting tools can or Query Tool be used to create an out of balance 37 -Benefit Billina report. 37-03-00 System provides the ability to immed iately prepare an additional remittance advice if a payment is RQ -Provided Base Benefits , 1 O The additional received that is insufficient for the balance due . through Reporting Reporting Tools remittance advice or Query Tool can be created with the delivered 37 -Benefit Billina reoorting tools. 37-04-00 System provides the ability to produce an invo ice , for direct bill participants, which shows amounts for SF -Standard Base Benefits 37 -Benefit Bill ina individual coverage's . Functional ity 37-05-00 System provides the abil ity to set collection method for each payee , including billed/check, ACH , and/or SF -Standard Base Benefits 37 -Benefit Billing Citv aaencv oaid . Functionalitv 37-06-00 System provides the ability to track receivables/rebate from Medicare or United Healthcare . Ml-Minor People Tools 2 This functionality Mod ificatio n can be added using the delivered application development tools . 37 -Benefit Billing 37-07-00 The Benefits Billing application is del ivered for direct billing to individuals . The delivered application development tools can be used to add functionality to support billing System provides the abi li ty to bill agencies or other organizations using rate calculations as defined in agencies or other benefits administration . Billing should indicate employee and employer portions of the charges or Ml-Minor organizations for 37 -Benefit Billing premiums . Modification People Tools 12 benefits . 37-08-00 System provides the ability to bill agencies and /or individuals , based upon their yearly contribution Ml-Minor People Tools 12 See comments in amount, and pay frequency; noting that the annual contribution amount, pay period contribution amount, Modification 37 -07 -00 above. 37 -Benefit Billing and /or the pay freauency may change throughout the coverage period . 37-09-00 System provides the ability to bill individua ls, for their contribution , using rate calculations as defined in SF -Standard Base Benefits 37 -Benefit Bill ing benefits administration (e .g. active participants , COBRA LOA) Functionality Benefits Requirements Page 209 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix l/~'.'.l<!,l\,tl>.¥~~~~:ct·''~~¥tli"1ifff¥'.~~J#},t;.Beniiflts!Admlnlstratlon.Reaulremen'tsi1.fiJl!i~·,,,,,....,,'%.,.,,,~.ci:l!;;'~~~i\i;~'f'"'i)''l:''f4.~tWi$>. ~~1;~~~1(~','!'--'t?;.¥!: !'?~i."'Jf.,,;"",;~,/i'J. l\!\li,.;l,1""'\!f~~·~ '•·=~~@r("irr&B Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 37-10-00 System provides the ability to calculate and bill administrative fees , based on any combination of the The system following : provides the ability to calculate administrative fees based on a percentage of the rate and/or a flat amount. The fee amounts can be established through the Event Rules by plan type , so for example medical may carry a $2 .00 adm inistrative fee , while life insurance carries a 1% fee . Different event rules can be defined for different organizations , assuming different benefit programs are implemented for the different organ izations. 37 -Benefit Billing 37-10-01 Flat amount SF-Benefits Standard Administrati Functionality on 37 -Benefit Billing 37-10-02 Organization SF-Benefits Standard Admin istrati Functionality on 37 -Benefit Billing Benefits Page ERP Project Appendix D -Functional Requirements Matrix ~~~~;-~,J;"·_'l:'!t, ,i/;· ii' , v:;."1.. ~ ·,r:'i,.,?'t~~ffl~·~i{""'~8eri'iifltifA'd mlnliitr:atfortR"";r1remants'4(::&;W'&~k.~·"1S}:'""-~!f:~~i'\${1:l,;,~~ .. 1\<1~I .. '''"""'~~:\wt."-.,""'' a,,:,it.j:Btdr~:f~\ ,_ ;.t.; ~:,/&.c:-,;,,/~'i\\t~: Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 37-10-03 Number of members in the organization Ml-Minor People Tools 10 The delivered Modification application development tools are needed to create the functionality needed to calculate administrative fees based on number of members in the 37 -Benefit Bill ing orqanization . 37-10-04 Plan Partici pation (e .g., health , Life, flexible spending) SF-Benefits Standard Admin istrati Functionality on 37 -Benefit Billinq 37-10-05 Percentage of p lan costs SF-Benefits Standard Administrati Functionality on 37 -Benefit Bill inq 37-11-00 System provides the abil ity to produce bills in multiple user-defined formats , including web bills , RQ -Provided Reporting Tools 24 PeopleSoft is electronic, paper, or PDF formats . through Reporting delivered with a or Query Tool standard format for billing that can be PDF or paper. The reporting tools can be used to create web and electronic 37 -Benefit Billinq bills. 37 -12-00 System provides the ability to produce statements listi ng total amount due, amounts due from previous RQ -Provided Reporting Tools 1 O The del ivered months, and all employees included . State ments should optionally include employee /employer portions through Reporting reporting tools can or employer only, as well as administrative fees . o r Query Tool be used to develop this report . 37 -Benefit Billinq 37-13-00 System provides the ability to produce bills on demand and /or at user defined intervals , and /or in SF -Standard Base Benefits 37 -Benefit BillinQ advance. Functional itv 37 -14-00 System provides the ability to reject a bill , and recalculate charges as needed . SF -Standard Base Benefits 37 -Benefit BillinQ Functional itv 37-15-00 System provides the ability to calculate retroactive c hanges to participant plans , and reflect those SF -Standard Base Benefits Retroactive benefit changes on the next bill (e.g ., family status change for participa nts). Functionality charges would need to be applied to billing amounts through an 37 -Benefit Bi lling ad iustment. Benefits Requirements Page 211 of 403 November 15 , 2007 ERP Project Appendix D • Functional Requirements Matrix ~,;:51~,,,,"i.i;,:;..,;,,ID1~\{,;.~.t"'l:r~~:..,i11t11'.,...\\\~~q'.'"''!1Wff8.ene.flts ::'Adin1rtlstratlon'Rei1ultements$'··\~~~;,,.,~-·~,,,.;..,.:"1:it'.l',,'t!.,"f~~~~'illt';.i*'~~./l<";;;:'.~:.,t,, 'fl!Wti•i~J.ti'tl.~1.'i'"''" i r ,, . ' ~-' ., ,,i).tii1 Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 37-16-00 System provides the ability to interface to the city financial system . SF -Standard Base Benefits A Billings to Functionality A=unts Receivable interface is delivered that can be used to interface with the City's financial 37 -Benefit Billing svstem . iiit:3'8!001Jl0 , ;38.~Bene{it·Receillal)les~r·"' ~~~-4t'.,t,t'r.:a,1?-~flJl.l1!,/;;}~'1-~~~,. " ., •Hene.flti.Rece1vables,{'l:,,~~,u.i'-l<t'll!t~i2:);;,.-,i,,~'i:i.'i ·~;~~.,, ,;.; ~j.~:"'"' ·-. ;~~.·1, ;,!;it . y., 38-01-00 System provides the ability to apply payments to the oldest balances first or to specific premiums due SF -Standard Base Benefits The system applies based on the plan , with override capabilities . Functionality payments to the oldest balance first, and provides a manual override capability . 38 -Benefit Receivables 38-02-00 SF -Standa rd 38 -Benefit Receivables System provides the ability for processing of prepayment of premiums. Functionality Base Benefits 38-03-00 System provides the ability to process returned payments due to insufficient funds. SF -Standa rd Base Benefits The system Functionality provides the ability for an authorize d user to remove a payment through the adjustment process when a check is returned for insufficient funds . 38 -Benefit Receivables 38-04-00 System provides the ability to calculate payments to benefit vendors . SF -Standa rd Base Benefits , Functionality Payroll for North 38 -Benefit Receivables America 38-05-00 System provides the ability to process refunds of insurance premiums to participants (pre-tax or post SF -Standard Payroll for North 38 -Benefit Receivables tax). Functionality America 38-06-00 System provides the ability to process refunds of insurance premiums to agencies. SF -Standard Payroll for North 38 -Benefit Receivables Functionalitv America 38-07-00 System provides the ability to maintain a separate record of premiums and fees billed , collected and SF -Standa rd Base Benefits 38 -Benefit Receivables outstandina . Functionality 38-08-00 System provides the ability for accounting entries to be detailed to the individual participant, if Ml-Minor Base Benefits 16 Benefits Billi ng is necessary. Modification delivered with an A=unts Receivable interface with this detai led 38 -Benefit Receivables information. Benefits Page ERP Project Appendix D • Functional Requirements Matrix J1$:'i1'sili'.f.i[f.,.•,'k4~~i,,,:;.:.n,'~~~~·!if<ll".i''ffJt·;,""'~Belle.fltlllAtlmlnlstratlon'Reliulremeilts:~liir.;''~,i"t0;>;/~;ii""~;:\~;,t,;~\l',....,,,,, .• 'L0f'4\;,-11ti!' ~ 1~{~~~·,w·~,.,_. ~"a?.%/fS'~:1,-~"'w:~·;;~tr·);if~~1tf :;,•"{.\',Ji .~#:'i,l·:(.$~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 38-09-00 System provides the ability to process multiple payment types , including wire transfers , lockbox payment SF -Standard Base Benefits Payments can be files , individual checks , electronic payment, and/or journal entries for city departments. Functionality applied manually or the delivered Post Payments from a File interface process can be used . Journal entries may require a modification to the system using the delivered application development tools . 38 -Benefit Receivables 38-10-00 System provides the ability to apply payments by individual , carrier, billing period , and /or organ ization. Ml-Minor Base Benefits , 12 The del ivered Modification People Tools application development tools will be needed to adjust the way payments are applied since benefits billing is based on an individual or 38 -Benefit Receivables emolovee basis . 38-11-00 System provides the ability to process write-offs based on user defined criteria . SF -Standard Base Benefits Bi lli ng adjustments Functionality provide the ability to perform write- offs . 38 -Benefit Receivables 38-12-00 System provides the ab ility to facilitate reconciliation processing by organization , by any period or range RQ -Provided Base Benefits , 7 An Accounts of periods . through Reporting Reporting Tools Receivabl e reports or Query Tool are delivered that will assist in the reconciliation process. Additional reconciliation reports can be developed using the del ivered reporting tools . 38 -Benefit Receivables Benefits Requirements Page 213 of 403 November 15, 2007 ERP Project Reqt Num Category Requirement Text 38-13-00 System provides the ab ility to charge a % interest on balances due , based on user defined criteria . 38 -Benefit Receivables Benefits Appendix D -Functional Requirements Matrix Degree of Fit Response Ml-Minor Mod ification Module Base Benefits , People Tools Hours to Modify Comments 12 Th is functionality can be added using the delivered application development tools. ERP ProJect Appendix D -Functional Requirements Matrix ~~"'"""\'';;,;("-.!9i, ·~1~:~.,;· ,l/fr,,J.,'!.· ~'(~~.,\i5,t, Human~Resource anci Piivroll,Reaulrem4nts4'>~,ll;,,;)ijl s:.··'.o '42t~,:\i ~1,itt.~i;;.. ~,c:,.'!:,1'41;. 'tif" ~:~$i.,;~~ I?#.'~"{~~.~·· ~ ' 0>~ ... ,~~~!~~.!.'<111i~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response illt39-0Q!QQ /i; .3.9l/;6liffing/Genl Ram1~~~"" i'i~· ·;-a;r.tif,t'"''~'.t~i>jw/i·,·~S"taftlog,Jin<Cli!lr:l il'!i,G e'r,1 e'rilFRl!ao1rem1nts~ .. ~·~t,W;~-··~· 'ifhi ~lt~~;:,~..;,.f' .. ,..""'(,,.~(1$>}~ .. <!;,, ,.,~"fc:.:.'f.~¥· ,;tt~~j:q/,\/l<r~.j\ ... 39-01 -00 Human Resources/Cand i date Gateway/Talent System provides the abi li ty to accommodate decentralized staffi ng functions as w e ll as central ized SF -Standard Acqu isition 39 -Staffina Gen. Ramis staffina functions . Functionality Management 39 -02-00 Human Resources/Candi date System provides the ability to track and process external applicants (e.g., competitive) as well as current Gateway IT a lent employees (e.g., inte rnal mobility), non-merit employees , and former employees w ith reemployment SF -Standard Acqu isition 39 -Staffina Gen . Ramts riahts aoolvina for open oositions . Functionality Management 39-03-00 39 -Staffina Gen . Ramts Svstem orovides trackina functions within the City, including the followina broad functions : 39 -03-01 Human Resources/ Candidate PeopleSoft Gateway/ delivers a Talent standard SF-Acquisition report for Standard Managemen vacant 39 -Staffina Gen . Ramis Creation of a Register for vacant positions Fun ctionality t positions . 39-03-02 Worklfows can be created using PeopleSoft Ml-Minor development 39 -Staffina Gen. Rqmts Aporoval of Register Request Modification People Tools 10 tools. 39-03 -03 Worklfows ca n be created using PeopleSoft Ml-Minor development 39 -Staffina Gen . Ramis Trackina of Register Request status (pending , filled , complete , on-hold ) Modification People Tools 5 tools . 39-03-04 Human Resources/ Candidate Gateway/ Talent SF-Acqu isition Standard Managemen 39 -Staffina Gen . Ramts Trackina of aoolicants Functional ity t StaffingHiring Requirements Page 215 of 403 November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix ;i,;t!;,l~~~ t''?f•1,:11,·.f~~~;~~~i&T/£:t?~i!ll".~1.i,:Mufuanianoufcie;an'drPavr:olltReau)remerits'1't',i("/i~tt:~"e\':~~,;;iJ::"}t• ,4c':!c~'"""~ic)':\l~'*.F.~~~.·;p 1;,®,,r~;w,.1,.,,iWAi~ .~[~:f,;,,i,~1>i'~i,!. l~~~~,.\\~1~1.iit/J.';1 !J!'~;l?,'~4.t~,!;, ReqtNum Category Requ irement Text Degree of Fit Module Hours to Modify Comments Response 39-03-05 Human Resou rces/ Candidate Gateway/ RQ-Talent Provided Acquisition through Managemen Reporting or t/ Reporting 39 -Staffing Gen . RQmts Processing of registers and eligibility lists Query Tool Tools 3 39-03-06 Test and Human Interview Resources/ dates can be Candidate tracked for Gateway/ candidates . In Talent addition SF-Acquisition results can Standa rd Managemen also be 39 • Staffing Gen . Rgmts Management of testing and interview process Functional i~ t stored 39-03-07 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 39 • Staffing Gen. RQmts Tracking of the interview process Functiona li~ t 39-03-08 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 39 -Staffina Gen . Rgmts Correctina of historical staffina and hirina historv Functionali~ t 39-04-00 Human Resources/ System produces applicant email notifications or letters based on user-defined option . SF -Standa rd Candidate Functionality Gateway/ Talent Acqu isition 39 • Staffing Gen . Rqmts Manaaement 39-05-00 Human Resources/ Cand id ate Gateway/ Talent System provides the ability to designate diversity-rel ated staffing events for review/approval routing to SF -Standard Acquisition 39 -Staffina Gen . Rqmts user-specified individu als such as: Functionality Management Requirements ERP Project Appendix D -Functional Requirements Matrix :;,{f~tW4>~e,~t>%t.'!~'f=(~"J' .. ~<'W:ii!:1il'~,n-,..Huinari'iResource'land '.Ra~i_olHReauli:eirienti':~~ . , . 'v'", ,· · ' ' · ~.1I\'!l'.,>;i,~f"i'l.-!JW/f,;';'.~tif;:;:r, ~.~ ~~~· ....:· ,;..·~:' ~~\\~ ~ I'>;;,,,.· ~~c",~:,-~~~J;f, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 39-05-01 Human Resources/ PeopleSoft Candidate deliver.s the Gateway/ functionality Talent to control the SF-Acquisition destination of Standard Managemen job openings 39 -Staffinq Gen. Rqmts Area of Competition (e.g., creation or use of limited reg ister (not citvwide or division-wide)) Functionalil'I t created . 39-05-02 Human Resources/ Candidate Gateway/ RQ-Talent Provided Acquisition through Managemen Reporting or / Reporting 39 -Staffinq Gen . Rqmts Use of related reqister, extend a req ister or reactivate a reqister Query Tool Tools 7 39-05-03 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 39 -Staffing Gen . Rqmts In terview results Functionalil'I t 39-05-04 PeopleSoft del ivers Human functionality Resources/ allowing for Candidate attachment of Gateway/ documents Ta le nt including SF-Acquisition interview Standard Managemen questionnaire 39 -Staffing Gen . Rqmts Interview questionnaires Functionalil'I t s. 39-05-05 Human Resources/ Cand idate Gateway/ RQ-Talent Provided Acquisition through Managemen Reporting or V Reporting 39 -Staffinq Gen . Ramis Hiring review for underutilized positions when targeted group members have been ce rt ified Query Tool Tools 7 StaffingHiri ng Requirements Page 217 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~wJ'~-":t1-;..~-·,;.;1c~.,.j.,~"',s,1•·~:fh. ~"l(fi",Humafll Resource,alid Pavroll,Reaulrements~£-."1J,>i:'li~"f;tW~flfN'9!<>~,i;; <i•',..."'~·~i·-~ r~=-<t\l."~1<"'l'.~ l(;f,i/';,I,;;,~: \':!;;,,,,..,.c ,,,.,,,.,.,.,~l;,/.l~).i',,'1:;?~ r~11~~-::...,,-J«. ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 39-05-06 PeopleSoft Human provides Resources/ configurable Candidate screening Gateway/ capabilities to Talent track specific SF-Acquisition requirements Standard Managemen of candidates 39 -Staffing Gen . Rqmts Adm inistrative removals or suspensions of candidates from reg ister or certification list Functionality t for positions . 39-05-07 Human Resources/ Candidate Gateway/ Talent SF-Acquisitio n Standard Managemen 39 -Staffing Gen . Rqmts Re cruitment activity plan Functional ity t 39-06-00 Human Resources/ Candidate Gateway/ Talent System provides support for attachment of comments and other documents (excel, word) to applicant SF -Standard Acquisitio n 39 -Staffing Gen . Rqmts records . Functionality Management 39-07-00 Human Resources/ Candidate Gateway/ Talen t RQ -Provided Acquisition System provides the ab ility to track diversity initiative related to hiring and produce statistical through Reporting ManagemenV 39 -Staffing Gen . Rqmts performance measures for specified positions by organization unit. or Query Tool Reporting Tools 7 39-08-00 Human Resources/ Cand idate Gateway/ Talent SF -Standard Acqu isition 39 -Staffing Gen . Rqmts System prov ides for a full text search capability for resumes and applications . Functiona lity Management 39-09-00 PeopleSoft functionality provides for configuration of workflow to meet System provides user-specified workflow approvals routing of job postings, certified registers and hiring Ml-Minor the City's 39 -Staffing Gen . Rqmts throug h Division , Department, Section , and Unit for final approval. Modification People Tools 12 requ irement. StaffingH · ,_, Requirements ERP Project Appendix D -Functional Requirements Matrix e.!'"'>-,t::.-£t,l,"<·i (~·~--~~~·,i:~t~~~;;:;:::..i;r;:~:r~ ·' ~f.).!>JiiumanrReaource>and tPavr611 Reaulreirients•;-"f;;;s-1:::.·.;,::¥..li': ---,;,.,...::v1,S""'-"''"''t"'''ti,f;,~c''·:;~_,:;,r i,;.;·~ _"(!!;~~ 'z:~· ·"'>'lc,;,~;_,~Jl( ;=~;f;.f4' ~~~~~J<.i+; .~~\fft~..r !..~~r:f.~.::.:; Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 39-10-00 PeopleSoft functionality provides for configuration of workflow to meet System provides workflow routing for the "Exemption to Hi ring Freeze Form" from various departments Ml-Minor the City's 39 -Staffinq Gen . Ramis to the Personnel department. Modification People Tools 10 reauirement. 39-11-00 Human Resources/ Candidate System provides seamless integration with Microsoft Outlook to utilize standard city government settings Gateway/ Talent and use the Global Address Book and email structure to facilitate all communication with candidates SF -Standard Acquisition 39 -Staffina Gen. Ramis and hirina manaaers. Functionalitv Manaaement 39-12-00 Human Resources/ Candidate System provides the ability to notify user-specified individuals of upcoming interview events for Gateway/ Talent underutilized positions in which targeted group certified candidates are included so that interview panels SF -Standard Acquisition 39 -Staffina Gen. Ramis can be briefed (justification process). Functionalitv Manaqement 39-13-00 Human Resources/ Candidate System provides the ability to notify user-specified individuals of other staffing events where targeted Gateway/ Talent group candidates are included such as referrals for interim , contract employees , internships, and SF -Standard Acquisition 39 -Staffina Gen . Ramis stipend/schol arship trainees . Functionalitv Manai:iement 39-14-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition 39 -Staffinq Gen. Ramis Svstem provides for password/ID retrieval for applicants . Functionalitv Manaqement 39-15-00 PeopleSoft Human provides Resources/ configurable System provides the ability to create and maintain a rating panel resource directory to identify poten tial SF -Standard Candidate screening members of balanced interview and rating panels . Functional ity Gateway/ Ta le nt capabilities to track Acqu is ition specific Management requirements of candidates for 39 -Staffinq Gen . Ramis positions . StaffingHiring Requirements Page 219 of 403 November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix e-·~ -,;. '.Jr.,_ • _·•r1:;\,1'<}'c~~1;>~.'.,f~•.~.~~-;,;~ . .z.;.\,":H uman·Resouree -and ·Pavrol f Re'aulrerilenta\;,r,!!i,~,~-~.~--~,-;:_.;,,:·.~;,,~·M,ii'fo'<•'fri~!ft;,'f,i,":c~ lf~,\i,~;~JlJ?t?~~l, ~"'1,~tt;•:zi.t" .L' 19ii~~~,y:tt .. ,,w,;.,1. ,. . . •-,"'.~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 39-16-00 PeopleSoft delivers Human functional ity Resources/ allowing for Candidate attachment of Gateway/ Talent documents SF -Standard Acquisition including scanned 39 · Staffing Gen . Rqmts System provides for inteqration with imaqinq capability to associate scanned data w ith an applicant. Functionality Manaqement images. 39-17-00 Human Resources/ System provides the ability to integrate employee and applicant information with all other components to SF -Standard Candidate elim inate dupl icate data input. Functiona li ty Gatew ay/ Talent Acquisition 39 -Staffinq Gen. Rqmts Manaaement 39-18-00 Human Resources/ PeopleSoft can be System prov ides the ab ility to integrate staffing and hiring events to a calendar function . Ml-Minor Candidate 10 easily configured to Mod ification Gateway/ Talent provide integration Acquisition to calendars . 39 -Staffinq Gen . Rqmts Manaaement 39-19-00 39 · Staffinq Gen. Ramts System provides the ability to interface appl icant trackina with the follow ina City and external svstems : 39-19-04 Human Resources/ Cand idate Gateway/ Talent SF-Acquisition Standard Managemen 39 -Staffina Gen. Ramis Microsoft Outlook Functionalil) t Page 220 of 403 Novembe r 15, 2007 ERP Project Appendix D · Functional Requirements Matrix ;,,,;· '"t'-"''".:'\~-;r.,~,:,,).l'l!; .;,;;~f!;\;l'·St%v;.,,!J:l •• ~,~urrian'Reiource.and,Pavr.<>11\Reauir.ements~i ,;;~~1-'<;r;~.,;f~~·si" ff' \:!, t;.~ ior~tr:~~" ¥'{: :;..~ '"'",I. •'¥"'A-,;£~~ =":f-"<)li~:t,1,,, ... .• ... ,_'IL:..·j_~i~:,~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 39-19-06 Open Integration Framework (OIF) allows information to be exchanged between PeopleSoft and other applications over XML- using real- time, near real-time or deferred methods. Alternatively, the reporting tools can be used to create outbound or read inbound interface files SF-that are in Standard ASCII orcsv 39 -Staffing Gen . Rqmts OPAC -clerical testing Functional itv People Tools formats . StaffingHiring Requirements Page 221 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ''/'iii"':l'l{{¥!'r,,"i;; fi'•~~ .. i,..qM;,;rw.,;l;i~!<."'"'~'*~V'~,1<liunianl Resourci':'andl P.avrolhReciulr.ements\i,~ :l'l\'¥.,;'..(,~~.ji>,:;:. 'f,~~ '"!:~'i1-•cl)~~· !.)e;i lt~·:~,t~·,~i·: 1ri:~~~·r,,;;:··' ~ ~~~!r-.:::t:~~~ ~~~~· .. ,-,s.w,,~,•-.t~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 39-19-07 Open Integration Framework (OIF) allows information to be exchanged between PeopleSoft and other applications over XML- using real- time , near rea l-time or deferred methods . Alternatively, the reporting tools can be used to create outbound or read inbound interface files SF-that are in Standard ASCII orcsv 39 -Staffing Gen . Rqmts Critical 911 testino Functional ii', People Tools formats . 39-20-00 Human Resources/ Peop leSoft delivers Absence integtration System provides interface with financial systems to facilitate back office process related to chargebacks . SF -Standard ManagemenU between Functionality Time and Labor/ PeopleSoft Payroll Payroll/ General and PeopleSoft Financials . 39 -Staffing Gen. Romts Ledger IW~O;OO}OOri; 40 ;, Relffiiltmd'f'.Ji,.&1;: !>-t°'ti~N;iJ{ ffl~ •• ~~.'17.4:J't.\~..::~2.-~~~~~..:i~'l'l'iR.eci'ultltia'f,,,{,;,1,~~~.ll,~!l;J/'}~,,1h'si?i~~~ ......... ,,,~ ~~·'l!)'},~fr~l$ :f.;VII.,_;~: ~}Zf,\/)j,;-Ji,t;!~.f 1r.:.~~~•"k°'4~iJ:'.· 40-01 -00 Human Resources/ Candidate PeopleSoft delivers Gateway/ Talent functionality to SF -Standard Acquisition track recru iting 40 -Recruiting System provides for the tracking of recruiting sources and events (i.e ., job fa irs, special events). Functionality Mana.iement location . StaffingHi ·--Requ irements ERP Project Appendix D -Functional Requirements Matrix ~>""""-'oiiI~fJ·.,,;..;¥c;,1i-1l-·-:;:-•-=--.,,.,;..t.,i~tM·t;';,1,l°J.HumafoReaourceiand1PivrolllReauii:einents~·~,, c-.~ ~.'-'*'(:<;,':.<!.f.J;;~;:;;,~,~·--,;zlf.iif~.a-~·~~1,"•;.'.~;;_i 11.'<'-.., ••• ~,;r'.-" -· --... .l;~~~ !{~;.,i\t:{,i;~;l,';s';!, ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 40-02-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functionality to RQ -Provided Acquisition report on all criteria through Reporting ManagemenV held within the 40 -Recruiting System provides a method for managing and trackinq the effectiveness of intern recruitinq _ or Querv Tool Reportinq Tools 10 svstem . 40-03-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functionality to RQ -Provided Acquisition report on all criteria System provides the ability to track the effectiveness of recruiting , including identifying number of through Reporting ManagemenV held within the 40 -Recruitinq recruits , applicants, hires and retained recruits . or Query Tool Reporting Tools 10 system . 40-04-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functionality to RQ -Provided Acquisition report on all criteria System provides the ability to track recruiting sources by job and their effectiveness in terms of through Reporting ManagemenV held within the 40 -Recruitinq candidates surfaced , offers made and positions accepted . or Query Tool Reporting Tools 10 system. 40-05-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functionality to System provides the ability to enter Recruitment Activity Plan (RAP) information by department to track RQ -Provided Acquisition report on all criteria all open , citywide and unit promotional recruitments , including underutilized job groups, diversity through Reporting ManagemenV held within the 40 -Recruiting initiatives , and recruiting sources used . or Querv Tool Reportinq Tools 10 svstem. 40-06-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Tale nt functionality to RQ -Provided Acquisition report on all criteria System provides ability to conduct area of competition analysis , including employee demographics and through Reporting ManagemenV held within the 40 -Recruiting diversity analysis by user-specified criteria . or Query Tool Reportinq Tools 10 system . 40-07-00 System provides ability to access applications/resumes by organization unit and citywide for diverse SF -Standard 40 -Recruiting candidates. Functional itv HR/CG/TAM StaffingHiring Requirements Page 223 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix E;,J.,;_Wi,~,-.!.,,,:i•~Jv,f~'.;/;11'f~.;,)Jf.4~)' .. ~i<Y:~~'}•Humari'ResourcA'Alld \f?.ivroll 'R&liulriinien'{s,aq,;.,,c:,1~·:~\'/fl't.,ix.•,.j}{Ji.t~Jr,,,~J(Y!f>l.#W,p,fe·<!O,'.I(., } .. ,_ ~-,;,:~'ft;t~~ti:l Kf-·,:/!1!";,.'l,l\. {7.!."1-;1r1fit~-K-"~ )~~ .... r...,,.__..,..,..,,, ·"' •• ,;t:i~,;:-.?J:;.,;< Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 40-08-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functional ity to RQ -Provided Acquisition report on all criteria System provides ability to track a diversity recru itment resource directory, includ ing minority through Reporting Management/ held with in the 40 -Recru iting constituents , target ethn ic groups, geographic region , occupation mix and skills concentration . or Querv Tool Reporting Tools 8 system. 40-09-00 System provides for the tracking of recru iting prospects and ability to query the database , including , but 40 -Recru iting not limited to the followina : 40-09-01 Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Prospect name and identifying information through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria ti Reporting held within 40 -Recruiting Tools the system. 40-09-02 Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Classifications of interest through Talent 2 functionality Report ing or Acquisition to report on Query Tool Managemen all criteria ti Reporting held w ithin 40 -Recruiting Tools the system . 40-09-03 Human PeopleSoft Resources/ reporting and RQ-Cand idate query tools Provided Gateway/ prov ide Sou rce of prospect contact through Talent 2 functi onality Reporting or Acqu isition to report on Query Tool Managemen all criteria ti Reporting held w ithin 40 -Re cruiting Tools the system . 40-09-04 Human PeopleSoft Resource s/ reporting and RQ -Candidate query tools Provided Gateway/ provide History of contacts through Talent 2 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria ti Reporting held within 40 -Recru iting Tools the system. StaffingHi ·.-, Requirements ERP Project Appendix O -Functional Requirements Matrix ~£\•~.;;,··~}'# -~·,:,;,,: ~·:rif'.'{i;,,.,., ··•·c,~\..,;;,q. f~HumanrRes'ource\ana lPavroll,Rea\1irements~'"'i-"-;T@t'l'.'!i .;, taill'•,;;J<·•· ;;>.',.tl.dl).;,'f,-t.·i,,.;._t,•.;.,it;-:,1t,·~ t,~if.'f7t'sf;---~ .... :--.~ ,-.,i:1~;.:;..;~J..·f.ffft1JF1m ~~~/Xl')(:i;-'~J~~{~ Ni.~.,:~~',~ '~"- Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 40-09-05 Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Next contact type through Talent 2 functionality Reporting or Acqu isition to report on Query Tool Managemen all criteria ti Reporting held within 40 -Recruitinq Tools the system . 40-09-06 Human PeopleSoft Reso·urces/ reporting and RQ-Candidate query tools Provided Gateway/ provide Next contact date through Talent 2 functionality Reporting or Acquisition to report on Query Tool Ma nag em en all criteria ti Reporting held within 40 -Recruitinq Tools the system . 40-09-07 Human People Soft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Veterans status through Talent 2 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria ti Reporting held within 40 -Recru itinq Tools the system . 40-09-08 Human PeopleSoft Resources/ reporting and RO-Candidate query tools Provided Gateway/ provide Requisition Number through Talent 2 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria ti Reporting held within 40 · Recruitinq Tools the system . 40-09-09 Human People Soft Resources/ reporting and RO-Candidate query tools Provided Gateway/ provide Applica nt Status through Talent 2 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria ti Reporting held within 40 -Recruiting Tools the system . StaffingHiring Requirements Page 225 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~,-;,:;~at\'..'!"' '!,'s.t\'o/..~ ':!l!,t,s.J%tf}W!·~~~'iW',~Human Bes.i>urce;'ll'lid ,l?a\lrolliRe'aulnirfients~;~.i;,~ ·.· ;,,,:p?£(,,,.,1~'i'i.f17;;c~j\'.~'c ••'-i",;,'f ~t'li/:,:;~=-"~ ·--·-r·;,-~;;i,r, ; ·;:~~.u ,.,.,;r..,~,;J:;ff;. ·lm'Jl:liili' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 40-10-00 Human Resources/ Cand idate Gateway/ Talent System provides the abi li ty to sp ecify a user-defined number of pre-hi re assessment questions with SF -Standard Acqu isition 40 -Recru itinA each job c lassification . Functional ity Management 40-11 -00 Human Resources/ Candidate Gateway/ Talent System provides the ability to create cond itional pre-application test questions (if yes then give date and SF -Standard Acquisition 40 -Recruitina time or if yes , how many times). Functiona lity Management 40-12-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition 40 -Recruitina System provides the ability to define aeoaraphic recruitina reaions . Functionality Management 40-13-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acqu isition 40 -Recruitina System provides the ability to maintain diverse candidate resource directories by iob. Functionality ManaQement 40-14-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functionality to RQ -Provided Acquisition report on all criteria through Reporting ManagemenV held w ithin the 40 -Recru itina System provides the ability to track hirina strateaies . or Query Tool Reporting Tools 12 system. 40-15-00 PeopleSoft provides configurable screening capabilities to track Human specific Resources/ requirements of Candidate candidates , Gateway/ Ta lent . including scores System provides the ability to set a pre-application test score that prevents applicant from reaching SF -Standard Acqu isition required to pass 40 -Recru itinA application form . Functionality Management screenina levels. Page 22r--,f 403 ERP Project Appendix D -Functional Requirements Matrix _';:::'" :;? ?;::l?:'::ii·~? : ~:. ;, .: .-:~·:fJi<·r.tz:.i~:E;If~~fi'.htrir.:fim1~nr.n~·rim'tmi:rs:: :: .. : ::.:;:2 ;.,~--~;:<.,;;.::;:::,:(: .c2.::::..i:, '\'..\~t:·.-:· -_ .. · -" l ·.' ~~a. ·i ,. .f· : --J Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 40-16-00 Human PeopleSoft Resources/ reporting and query Candidate tools provide Gateway/ Talent functionality to RQ -Provided Acqu isition report on all criteria 40 -Recru iting System provides the abil ity to maintain recruit lists , distribution lists, and mailing labels by user specified through Reporting ManagemenV held within the criteria (e.g. organizational unit). or Query Tool Reporting Tools 9 system . 40 -17-00 Human PeopleSoft Resources / reporting and quel) Candidate tools provide Gateway/ Ta lent functionali ty to RQ -Provided Acquisition report on all criteria 40 -Recruiting through Reporting ManagemenV held within the System prov ides the abil ity to track recruiting costs for each vacancy. or Query Tool Reoortino Tools 7 system . 41-01 -00 41 -Job Auth RequesVTrack System supports the following types of job openings : 41-01 -01 Human Resources / Candidate Gateway/ Talent SF-Acquis ition Standard Managemen 41 -Job Auth RequesVTrack Civil Serv ice F unctionalitv t 4 1-01 -02 Human Resources / Cand idate Gateway/ Talent SF-Acquisition Standard Managemen 41 -JobAuth ReouesVTrack Non Civil Serv ice Functional ity t 4 1-0 1-03 Human Resources/ Candidate Gateway/ Talent SF-Acquis iti on Stand ard Managemen 41 -Job Auth RequesVTrack Local government (Appointed/Elected) Functional ity t StaffingHiring Requirements Page 227 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~I1':t!,.,Jfo,;Ji~•l,Ji·)'.":s:":,.'.',~a''<J>:;~;\.~'"~ ri'.~\~uman"Reiource;,andif!avrolll l{eoulrei'nents Sii,,,P,'.\',1/~.,;::. 'hi'f!f,,~ ,f:;il:Et>'J:W,tlai!i~,i!g'11',Nt.!t t-i#\ r,.,.,.f_-.·-~§~~-'-t~:~}{t i~~!'--r:J: . ~ " .. ~ ~,.. ~';!"~ 4'£~-:~~.~~: Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41-01 -04 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 41 -Job Auth Reauest/Track Interim Functionality t 41-01-05 Human Resources/ Candidate Gateway/ Talent SF -Acquisition Standard Ma nag em en 41 -Job Auth Reauest/Track System wide Functionality t 41-01-06 Human Resources/ Candidate Gateway/ Talent SF -Acquisition Standard Managemen 41 -Job Auth Reauest/Track Employee transfer Functionality t 41-01-07 Human Resources/ Candidate Gateway/ Talent SF -Acquisition Standard Managemen 41 -Job Auth Reauest/Track Stipend/Scholarsh ip Trainees (Vocatio nal Office Education) Functionality t 41-01-08 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 41 -Job Auth Request/Track Promotional Functionality t StaffingHi ·~ ~equirements ERP Project Appendix D -Functional Requirements Matrix ;;'({i.;t,:,-;Jt~~~"~-.'Ji.,"·aWfa=,,..,~,,,, . .,,.;!,/""i}i HumariIRe'sourc e:antl lPa.v,roJl ,Reaulrements •&MJ;;r..1M..~-'-~.,,,.'t::,'•~-'1.<Htt:--tf4Y"'l<':...;..~ ~~i~='i.:;:,;;, 1:0 4" i':$,.:;r"~·.':"!JS,-;~_~,. ~. 15_ • .,..;:,; fi::,t~~~f..l$!.~ ~~I ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41-01-09 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 41 -Job Auth Request/Track Interns Functionality t 41-01-10 Human Resources/ Candidate Gateway/ Talent SF-Acquisition Standard Managemen 41 -Job Auth Reauesl/Track Temoorarv Functionality t 41-02-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition 41 -Job Auth Reauesl/Track System provides support for notifvina applicants by email or US mail of the job openina . Functionality Management 41-03-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition 41 -Job Auth Reauesl/Track System provides job openina information on a web site . Functionality Management 41-04-00 With PeopleSoft, each job posting Human application is Resources/ unique. Resumes Cand idate can be reused Gateway/ Talent along with System supports applicants having the ability to apply for multiple class ifications or positions with one SF -Standard Acquisition supporting 41 -Job Auth Request/Track application . Functionality Management documents. 41-05-00 Hu man Resources/ Candidate Gateway/ Talent System provides the abil ity to post multiple customized job openings based on the same job SF -Standard Acquisiti on 41 -Job Auth Request/Track specification . Functionality Management StaffingHiring Requirements Page 229 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix r~~:..~"' i~'K.~~~..., . , ~ -·-;;ii~ll<'~~·~··i>Hum'an Ffesource-:anif1Pavroll,Riaul(emelitst'~~"'2~t"".WL:fa;%';~~'<i,'if,\t,.'.:;,,,,;:i,''i'W~C..,,1,,"-£ t<t.;~;r, t,N''%\W, t<>.,,.,..1~1lf ... .'.~~Aft/~i ·.: ' {<1\"; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41-06-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition 41 -Job Auth Request/Track System allows for multiple qualified applicants to be assigned to multiple job openings . Functionality Manaaement 41-07-00 Human Resources/ System provides user notificati on of the existing valid eligibility list when a job opening is created. SF -Standard Candidate Functionality Gateway/ Talent Acquisition 41 -Job Auth Request/Track Manaaement 41-08-00 Human Resources/ System provides the ability to post recruiting needs to a web site by organizational unit. SF -Standard Candidate Functionality Gateway/ Talent Acquisition 41 -Job Auth Request/Track Manaaement 41-09-00 Human Resources/ System provides the ability to control access to job openings to existing employees. SF -Standard Candidate Functionality Gateway/ Talent Acquisition 41 -Job Auth Request/Track Manaaement 41-10-00 Human People Soft Resources/ functionality allows System provides the ability to notify the HR administrator of job posting requ irements as defined in City SF -Standard Candidate for the complete pol icy and procedure manuals, and other user-defined Administrative Regulations and Statutes. Functionality Gateway IT a lent control of content Acquisition within job orders 41 -Job Auth Request/Track Management created . 41-11-00 41 -Job Auth Request/Track Svstem provides the abil ity to produce iob announcements such as : 41-11-01 Human Resources/ SF-Candidate Organization un it Standard Gateway/ Talent Functional ity Acquisition Managemen 41 -Job Auth Request/Track t StaffingHi ·~ qequirements ERP Project Appendix D -Functional Requirements Matrix ~-w,•;,,~i;,'i''!•/.;,·~·-·~-2"<i\~.;; ~:;..,,,i.;lc.'fr'.l:<Humai1;_R11sour.ce,and !Pal(r.oll::Reaulrements}i•:l'···· .,,. :,t,~,;-;,.,i!".),;;,{tc;t..c?'~+i:·.;1, ,,t-;Q, ,-..::.~. .,.._.,, ·.t:,·:t'!.'}:4Ji ._r-'.~ ~,,~c''"'' ~\i ~ l'f$l;.-. ,·~·".H;;i)i.c':"-', n.,_):,;,:,;;, ,.,,,~j{,1'.!( Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41 -11 -02 Human Resources/ SF-Candidate Contact name and number Standard Gateway/ Functionality Talent Acqu isition Managemen 41 -Job Auth Reauest/Track t 41-11-03 Human Resources/ SF-Candidate Announcement type Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Reauest/Track t 41-11-04 Human Resources/ SF-Candidate Position status (Full time , part time , interim) Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Reauest/Track t 41 -1 1-05 Human Resources/ SF-Candidate Job class Standard Gateway/ Functional it) Talent Acqu isition Managemen 41 -Job Auth Request/Track t 41-11-06 Human Resources/ SF-Candidate Job announcement code Standard Gateway/ Functionality Talent Acquisition Managemen 41 -Job Auth Request/Track t StaffingHiring Requirements Page 231 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix • , ,· a·. • ,.,,,.:%'~?l"'t;.\bi~;,i;li',:i,:4i!!!.~,.;:!f.;r,11&l:i:~l'lu·mariiRes:Ource'arid!.P-avrol11Renulr'ements*,:~~¥W"'~l'i<011\i'l;W~i:i·/~j~t~{~~'1~""t-$;i• g~;fl,:;~i\.\S\~cl· :~t.~W,~I;', .. .,;¥~;~,z;w ~~-"B1c;..,,_;.;,:.;c:-, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 4 1-11-07 Human Resources/ SF -Candidate · Working title Standard Gateway/ Functionality Talent Acquisition Managemen 41 -Job Auth Reauest/Track t 41-11-08 Human Resources/ SF -Cand idate Location Standard Gateway/ Functionality Talent Acquisition Managemen 41 -Job Auth Request/Track t 41-11-09 Human Resou rces/ SF-Candidate Work shifts Sta ndard Gateway/ Functionality Talent Acquisition Managemen 41 -Jab Auth Request/Track t 41-11 -10 Human Resources/ SF-Cand idate Specia l qualifications Standard Gateway/ Talent Functiona lity Acquis iti on Managemen 41 -Job Auth Request/Track t 41-11-11 Human Resources/ SF-Candidate Recruitment type Standard Gateway/ Talent Functional ity Acquisition Managemen 41 -Job Auth Reauest/Track t ERP Project Appendix D -Functional Requirements Matrix ~iJ~ .. ;@I'<;,'-,. ~.' _:\~~~4, ~ ---~'"'i:.i,::nr.>s~·'' ~0:~.Hurn•n'.:Resource aildfffavrolfi'Re'aultementt(;s~',1ii1T-.'i§li:lll,';•lt~,;t'!:C''~'i:1'1,'l/lb .!/iis! ,"!i•' = • ,,.r,'/i:i.i; -'r.~•%'11.11,iJ•:-i,& :!" ~""· .r:~ ~.,.,,.'ii!'lft.11t~r,. i!:M:i~;:;ii-~·.i:;::i!'I'.~ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 41-11-12 Human Resources/ SF-Candidate Online application indicator Standard Gateway/ Talent Functionalit) Acqu isition Managemen 41 -Job Auth Requestrrrack t 41-11-13 Human Resources/ SF-Candidate Resume required ind icator Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Requestrrrack t 41-11-14 Human Resources/ SF-Candidate Selection method indicator Standard Gateway/ Functionality Talent Acquisition Managemen 41 -Job Auth RequesVTrack t 41-11-15 Human Resources/ SF-Candidate Job duties Standard Gateway/ Functionality Talent Acquisition Managemen 41 -Job Auth Requestrrrack t 41-11-16 Human Resources/ SF-Candidate Minimum requirements Standard Gateway/ Talent Functionality Acquis ition Managemen 41 -Job Auth Requestrrrack t StaffingHiring Requirements Page 233 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix I\'"' li'-*'Y':••;ri\,;,'ll!i.~~~~W'Pl'" ·~ . .;: ''l.li:~l\',.:[l:funianJResource"arid 'Pavroll Rec'fulretnentlh , ,.,, n .~ -. : ·,:lf!i''ti!t1.:ilc ,._~,· "' ··.s•~:.l,4;{:i[,-..,... ,y;ia :,i-i>d'.~'.~~tl),"(«;i,;": )2~.;';,}J')i">(i!'.,f.1",,\'"'l,/' )li#,~,; r~li'i.'il'l 1,c<ii~]k,,..,...,,,.~~: ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41-11 -17 Human Resources/ SF-Candidate Notes Standard Gateway/ Functionality Talent Acquisiti on Managemen 41 -Job Auth Request/Track t 41-11-18 Human Resources/ SF-Candidate Knowledge , skills and abilities Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Request/Track t 41-11-19 Human Resources/ SF -Candidate Drug test and background check requ ired Standard Gateway/ Talent Fun ctionality Acqu isition Managemen 41 -Job Auth Request/Track t 41-11-20 Human Resources/ SF -Candidate How to apply Standard Gateway/ Talent Functional ity Acq uisition Managemen 41 -Job Auth Request/Track t 41-11 -21 Human Resources/ SF-Candidate Classification (Civil Service /Non-Civil Service/S Key-Code) Standard Gateway/ Talent Functionalil) Acquisitio n Managemen 41 -Job Auth Request/Track t StaffingH · · qequirements ERP Project Appendix D -Functional Requirements Matrix ~~~~~~}~~~~,~~--~~:.~.· -s'tti1111am"Resourcetani1 ,Pl>vrnl('.Ren1,1r'iimentii,"'a;:i',;;,l-;=,,;,,,.;-~~,..,:<ec~J;.·,illlii•..,.,,;;:~'~·~l;'~"" ';;'tlii 11'~1;.i,','$ '.~;;v};r, f/~.:,:';ai«<:'='r,w. ~" ... ~-'~.1'hl}; ~C"~M ., . -' .. ::!;',:. --. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41-11-22 Human Resources/ SF-Candidate Position description Standard Gateway/ Functional icy Talent Acquisition Managemen 41 -Job Auth Request/Track t 41-11-23 Human Resources/ SF-Candidate Work schedule {hours & days) Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Request/Track t 41-11-24 Human Resources/ SF-Candidate Open ing and closing date Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Request/Track t 41-11-25 Human Resources/ SF-Candidate Preferred skills Standard Gateway/ Functionality Ta lent Acquisition Managemen 41 -Job Auth Request/Track t 41-11-26 Human Resources/ SF-Candidate Salary range Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Request/Track t StaffingHiring Requirements Page 235 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix 'i;'.;~'!f P.p~fi:ct&""'"' ·~~fi.\,f~~:C;;_,\'$~J).;;i,•~1,,,;·,1-Jllil'inaif Re11ource ;anlt,P.avrolllReliultements~'fk,~#~~~~:"1\%®T1ik-f6-~:~"i{l';,'J.._~'U~!'::""..:t~"W R~t-'i~-:ts.f~Jf!~t ·..._ ... ~..! , .•. -~~'$ t;,w~~f*Ji<i'L .: . <l':-/i~W-~-~j~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 41-11 -2 7 Human Resources/ SF -Candidate Sub-classification Standard Gateway/ Functionality Talent Acquisition Ma nag em en 41 -Job Auth Request/Track t 41-11 -28 Human Resources/ SF -Candidate Test Scores Standard Gateway/ Functionality Talent Acquisition Managemen 41 -Job Auth Request/Track t 41-11 -29 Human Resources/ SF-Cand idate Open Until Filled Standard Gateway/ Talent Functionality Acquisition Managemen 41 -Job Auth Request/Track t 41-12-00 Human Resources/ System provides the ability to link a job announcement to an exam . SF -Standard Candidate Functional ity Gateway/ Talent Acquisition 41 -Job Auth Request/Track Manaoement 41-13-00 Human Resources/ System provides the ability to automatically remove job postings from the website once the posting date SF -Standard Candidate has expired. Functionality Gateway/ Talent Acqu isition 41 -Job Auth Request/Track Manaqement 41-14-00 TP -Third Party Software 41 -Job Auth Request/Track System provides iob ooenino information throuoh an IVR based hotline . Required 41-15-00 Human PeopleSoft Resources/ provides the System provides the ability to charge an organization for creation of job announcement. Ml-Minor Candidate 5 capabil ity to add Modification Gateway IT alent fields for items Acquisition/F inan such as costing 41 -Job Auth Request/Track cials information . Page 2"-" "f 403 ERP Project Appendix D -Functional Requirements Matrix ~~:.4~~.~~~~1'~~'~:{t~i:,~"'Y.?..~·'iiJ.~~~.-~~;,j,·f ;:ci'i:.~ f'<'Jfc¥1Human;R"esource'·and iPavroll;Reoulteinen.bit'!~;:,;.;,~ .&,, .;.'.;, x~~'l>i·''' ',,_~. ":-' ,.. ·, :. t.c . .!:l-:;~~ ~,,..._.,,,.,; ·n .'.c.e<"I', i~·4::: ,,~~~:1~"t'-: ~~·i i.. ~}'''t'".!f!!'fi''iH.":t /!JI'"~:(+: p·,t,J,;.,. .. . ·"' Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 4 1-16-00 Human Resources/ System provides the ability to lin k job po stings generated to c ity internet or Intranet s ites , j ob ban k sites SF -Standard Candidate or other third party sites . Functionality Gateway/ Talent Acquisition 41 -Job Auth Request/Track Manaaement -~42,-00 :odi' 42t~D'oJioai:IIITRcl<ln!l~,~f, ~~~P'11if,~;,,.;';g~~-rt~~"l~Wll.C'"'PPllcaow-,-alikln!i~\3,}ri,~l'il:;,;.H'~~,\ll/!;~~Fi"'~"* ~:'~~1;~, .. ~~·i;t~4;~,:-t' ~f~;..~t."'~~~ l\;';'~"'l,jt;,f<Wi!;.~i',ij'I# 42-01-00 Human Resources/ System provides an applicant tracking system far bath external and internal job applicants . SF -Standard Candidate Functionality Gateway/ Talent Acquisition 42 -Applicant Track ing Manaaement 42-02-00 Human Resources/ System provides the ability to generate a unique applicant tracki ng number. SF -Standard Candidate Functionality Gateway/ Tale nt Acquisition 42 -Applicant Tracking Manaaement 42-03-00 Human Resources/ System provides for the on-line entry of applications for both civil service and non civil service SF -Standard Candidate candidates . Functionality Gateway/ Talent Acqu isition 42 • Applicant Tracking Manaaement 42-04-00 Human Resources/ System provides authorized access to all cand idates in order to determine the ir qualifications for SF -Standard Cand idate position vacancies . Functiona lity Gateway/ Talent Acqu isiti on 42 -Applicant Tracki ng Manaaement 42-05-00 Human Resou rces/ System provides for electroni c education verification . SF -Standard Candidate Fu nctional ity Gateway/ Talent Acquisition 42 -Applicant Tracki ng Manaaement 42-06-00 Human System provides the ability to evaluate application data against minimum qualifications for the Resources/ SF -Standard Cand idate classifications on the appl ication (application and job classifications coded using skill and ex pe rience Functionality Gateway/ Talent codes as defined in HR Adm inistration). Acqu isition 42 -Applicant Tracking Management StaffingHiring Requirements Page 237 of 403 November 15 , 2007 ERP Project Appendix D • Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 42-07-00 Human System provides the ability to track multiple status of applicants tied to individual certifications, tracks Resources/ SF -Standard Candidate the reports of actions and shares with any other certifications . Reports of action such as (user can Functionality Gateway/ Talent choose more than one): Acquisition 42 -Applicant Tracking Management 42-07-01 Human Resources/ SF-Candidate Selected Standard Gateway/ Functionality Talent Acquisition Managemen 42 -Applicant Tracking t 42-07-02 Human Resources/ SF-Candidate Declined offer Standard Gateway/ Functionality Talent Acquisition Managemen 42 -Applicant Tracking t 42-07-03 Human Resources/ SF-Candidate Not selected Standard Gateway/ Functiona li ty Talent Acquisition Managemen 42 -Applicant TrackinQ t 42-07-04 Human Resources/ SF -Candidate Failed to respond Standard Gateway/ Talent Functionality Acquisition Managemen 42 -Applicant Tracki nQ t 42-07 -05 Human Resources/ SF-Cand idate Not interested Standard Gateway/ Functionality Talent Acquisition Manage men 42 -Applicant Tracking t StaffingHi(r-~equirements ERP Project Appendix D -Functional Requirements Matrix ':({$•• • ~~l\;,:,;~-f".~1;l~T.fi:~'.:i~~,,,:., ··~1-f:liluman\Res'ource,andlPavr,olllReoulr.ements~"'* ·'F.-~ 0 :r'*'~"'r~~\f.:fm~q('lt'.;~~ .,;~:~~~~~'It l!'rl\a,;,, ~~,· =~''jl,'E:.(. ~~~'l,~;~·j, l~~\~,hi'.fh·:~> .. ~t ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 42,07,06 Human Resources/ SF-Candidate Not available Standard Gateway/ Functionality Talent Acquisition Managemen 42 . AppJicant Tracking t 42-07-07 Human Resources/ SF-Candidate Failed to show for interview Standard Gateway/ Functionality Talent Acquisition Managemen 42 , Applicant Tracking t 42,07,08 Human Resources/ SF-Candidate Not contacted Standard Gateway/ Functionality Talent Acquisition Managemen 42 , Applicant Tracking t 42,07,09 Human Resources/ SF-Candidate Not eligible Standard Gateway/ Talent Functional ity Acquisition Managemen 42 , Applicant Tracking t 42-07-10 Human Resources/ SF-Candidate Unable to locate Standard Gateway/ Functional ity Talent Acquisition Managemen 42 • Applicant Tracking t StaffingHiring Requirements Page 239 of 403 November 15 , 2007 ERP Project Appendix D • Functional Requirements Matrix ·t,,Uiilt-t."8.,-¢:~~:.i,,.;,''~5'~~.N"fl{;.~,i:,;~,:e .. ,i!:c'7~'\,-,.~,HumanBesour:ce,andtf!avroll iRe"dulrements~:r2;!!!.'!!l!l'i~{'.;JiJ'~'/!,·%,/•··".•Y~J.·,::,:,,.,ti:~~i)>.ii,~~ ~,;; .. ~··rt-;e.~·., 1~1!.-\eI~,~~,.:., · { "' -~ -. -':i}i~o,/:,'!,;JiPJ/1,,'?_~ ·~ - Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 42-07-11 Human Resources/ SF-Candidate Interv iewed Standard Gateway/ Functionality Talent Acqu isition Managemen 42 -Appl icant Tracking t 42-07-12 Human Resources/ SF -Candidate Considered Standard Gateway/ Functionality Talent Acquisition Managemen 42 -Applicant Tracking t 42-07-13 Human Resources/ SF-Candidate Appointed Standard Gateway/ Functio nal ity Talent Acquisition Managemen 42 -Applicant TrackinA t 42-08-00 Hu man Resources/ System provides a method for applicants to submit questions to a mailbox regarding the hiring process SF -Standard Candidate or a specific job opening, which can be responded to at a later time . Functionality Gateway/ Talent Acquisition 42 -Applicant TrackinQ Management 42-09-00 Human PeopleSoft Resources/ provides System provides the ability to purge or store the applicant file based on user-defin ed criteria . SF -Standard Candidate functionality to Functionality Gateway/ Talent archive information Acquisition at the user-defined 42 -Applican t TrackinQ Management schedule . 42-10-00 Human Resources/ System provides the ability to define application forms (web based) based on job classifications . SF -Standard Candidate Functionality Gateway/ Talent Acquisition 42 -Applicant TrackinA Manaaement StaffingH· ,~~ Requirements ERP Project Appendix D -Functional Requirements Matrix $!'"'~{'• •,ffl.[*,~~,11i,:,;,J,~j.¥,~-: ;,... :;~4."~~r-$flbman>Re1rource,ancl \P-avr:CSll!Rllliulrenfents ';i,"'"'-, .. 'J:;':S~~_/"-:i<!~""-'-,>l<ll--c~-,, .. ~,..Y'~t'i: ..,; o!t! ~..};."1'.5:i,~:,~~,,;: lf.~~i.il!il~)'; .;"~~\t~-1Q:...~~ J:~~~~:Ot''.:~";~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 42-11-00 Human System provides the ability to capture education and experience on the application consistent with Resources/ SF -Standard Candidate current City practices (application and job classification s coded using skill and experience codes as Functionality Gateway/ Talent defined in HR Administration). Acquisition 42 -Applicant Tracking ManaQement 42-12-00 Human Resources/ System provides the ability to define steps in the hiring process, including non-testing steps and to track SF -Standard Candidate the event dates, status and results of these steps. Functionality Gateway/ Talent Acqu isiti on 42 -Applicant Trackino Management 42-13-00 PeopleSoft delivers functionality to track veteran System provides the ability to identify vetera ns , or spouse of veterans , for claiming points for service Ml-Minor information. People Tools 8 Spouse of veteran records . Modification information would require adding a field using the 42 -Applicant Tracking delivered tools . 42-14-00 Human Resources/ System provides the ability to track and process prospective employee referrals . SF -Standard Candidate Functional ity Gateway/ Talent Acquisition 42 -Applicant Tracking ManaQement 42-15 -00 ' Human Resources/ System provides for the capture of reference information including contact dates. SF -Standard Cand idate Functionality Gateway/ Ta lent Acqu isitio n 42 -Applicant Tracki ng Manaqement 42-16-00 Human Resources/ System provides the ability to track "career agents", which match j ob interests (e.g ., applications) with SF -Standard Candidate job openings and positions not open . Functional ity Gateway/ Talent Acquisition 42 -Applicant Tracking Management %A3,oa;ao r i13 . ..Jet!lno-E>,iimlnatioli:s ~-~-~<-:'"'"""'X"'>i'; ~,'J,,i!f,,,t;;..._;t"'~>~\1'.'~~-'re.11tlna,aniN:ic arrililatlontrf,..._,,;: ;!)'.,;..,.,~,~~·,,;,j-~e1.Wii'·:t '/';.'if-¥+-f~l-~-.-:..,_= =~--.-~~~"' ~i:-:~:fi.~Wi., -~~~~~~ StaffingHiring Requ irements Page 241 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~l'f'"t:i;t:ftf:i·~~~~\~f ·,~~4'®\W:~~')j!/l\;Humlinl.Rllscfur.cefan'd >l?alli:Olf •Reaulrem'ents .. .'/ ,,.,'dl>t~-~~~:,:...a:.m.~~,-,:·.~~~-·~~ .. 'lt~~~P· i!,,~~·~;i~~~ ro7~ ;:)...~\~~ !t.i~".:f~~~~Jil,~ ' . • ·· ... :,,:~j;,(s,/',d'' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 43-01-00 Web-based assessments would need to be developed with a third party software . The administering of web assessments can be done Human through Enterprise Resources/ Learning Cand idate Management Gateway/ Talent provided materials SF -Standard Acqu isiti on areSCORMor 43 -Testing & Examinations System provides the ability to track continuous and scheduled testinQ . Functionality Management AICC compliant. 43 -02-00 Human Resources/ System provides for the administration of tests by various methods, including : SF -Standard Candidate Functionality Gateway/ Talent Acquisitio n 43 -Testinq & Exa minations Manaqement 43 -02-01 Human Resources/ SF-Cand idate Computer based Standard Gateway/ Talent Functionality Acquisition Managemen 43 -Testing & Examinations t 43-02-02 Human Resources/ SF-Candidate Written Standard Gateway/ Functionality Talent Acqu isition Managemen 43 -Testing & Examinations t 43-02-03 Human Resources/ SF-Cand idate Oral Standard Gateway/ Functionality Talent Acqu isition Managemen 43 -Testing & Examinations t StaffingH · ·-Requirements ERP Project Appendix D • Functional Requirements Matrix ~•:r,:t.s•r#';\if W,#'ln~'r,;~ ~,e;, ·t -.1r*"'"}/;..1";:l'f,: MumaiN~e'il'outce,arid1?avroll!Reaulrements; <"'l"~~tt~«~'!'!'-'l1~,;;;;'.'i':-"?.iW ,, ,,,_. .• '=':"'~--;:~;, .. ~ I, ~~ :t£.i~~ \~~'!! ~-;.;,(,•':.,;,n,;~~!!;j.,;~ ii..i!~::r~~~c'is,, I\ ~.i;'.0,~v;Jll>,;,~-111:'~'!; '11! Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 43-02-04 Human Resources/ SF-Candidate Training and work experience Standard Gateway/ Talent Functionality Acquisition Managemen 43 -Testing & Examinations t 43-02-05 Human Resources/ SF-Candidate Skills based Standard Gateway/ Functionality Talent Acquisition Managemen 43 -Testing & Examinations t 43-03-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition 43 -Testino & Examinations System provides for test schedulino once the applications are received. Functionality Manaoement 43-04-00 Workflows can be generated to System provides the ability to notify applicant of testing arrangements, including date , location, logistical Ml-Minor communicate test 43 -Testino & Examinations information , via mail or email as specified bv the applicant. Modification People Tools 10 details. 43-05-00 Human Resources/ System provides the ability to designate testing components as general and applicable to many SF -Standard Candidate positions . Functionality Gateway/ Talent Acquisition 43 -Testino & Examinations Manaaement 43-06-00 Human Resources/ System pravides the ability to record test results and transfer test scores for applicants who have SF -Standard Candidate applied for multiple positions . Functionality Gateway/ Talent Acquisition 43 -Testino & Examinations Manaaement 43-07-00 PeopleSoft delivers Human Resources/ the capability to System provides the ability to skip general test components for individual applicants that have passed SF -Standard Candidate "template hire" this step for another application process . Functionality Gateway/ Talent individuals using information Acquisition specified by the Management 43 -Testino & Examinations city. StaffingHiring Requirements Page 243 of 403 November 15, 2007 ERP Project Appendix D . Functional Requirements Matrix •m:li}~~},t':.'}·~.;ii'i~;!i)!lt~'f'.M,;1ll:1'1~f,;,~.lilumailJReilource:\'andt.P..aV:rolltRe11ufreri'fentsf:i~~l'·1~"ffi'~'fl:$'.il!l:&,,>c><.t.t,i)'-'i;r:,.1;/*.::i'.1:i"?•tJC;~~~ ;;;~i£flff~~1:t~;,rtt,2,c>~~~ ,,.~~~.-\,~i~"?tt~ IW,il/',:>°F•mif~"[~.'-:~ tt,ssl~~t{i,•1'l'l.l'.i~"' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 43-08-00 Human Resources/ System supports multiple evaluation methods (e .g ., Scoring/ Pass/ Fail). SF -Standard Candidate Functionality Gateway/ Talent Acquisition 43 · Testinq & Examinations Manaqement 43-09-00 System provides the ability to record test data by person , linked to the applicant's information , including : 43 • Testinq & Examinations 43-09-01 Human Resources/ SF-Cand idate Exam center or location Standard Gateway/ Functionality Talent Acquisition Managemen 43. Testinq & Examinations t 43-09-02 Human Resources/ SF-Candidate Exam results Standard Gateway/ Functionality Talent Acquisition Managemen 43 . Testinq & Examinations t 43-09-03 Human Resources/ SF-Candidate Unique test number (version of the test taken) Standard Gateway/ Talent Functionality Acquisition Managemen 43. Testinq & Examinations t 43-09-04 Human Resources/ SF-Candidate Test date and time Standard Gateway/ Functional it) Talent Acquisition Managemen 43. Testinq & Examinations t Staffing Requirements ERP Project Appendix D -Functional Requirements Matrix ;/Yi.!WJ~,,~ l_il::JJ'f;WJ<.l"f>',,~,fi!ii,;/,i~i"'?~~:ti,<~·!¥' .. f l'furria'ri,Besource,-aifd iPavrolllReliufrementsir'i<';if!l'l~~~~l'l;~ti~w;i1~,.;1,t',"'•,?l,,i/l,•~~~~-,.,-..1t, 1r:._r~~w::}~\~t'1~,~)<'1-~~IJO., ' ' .. ;, ., -"~ -, ... ,11..~"--'· ""' ,, Reqt Num Category Requ irement Text Degree of Flt Module Hours to Modify Comments Response 43-09-05 Human Resources/ SF-Candidate Person or persons conducting the specific test Standard Gateway/ Talent Functionality Acquisition Ma nag em en 43 -Testing & Examinations t 43-09-06 Human Resources/ SF -Candidate Response by question Standard Gateway/ Functionality Talent Acquisition Managemen 43 -Testing & Examinations t 43-09-07 Human Resources/ SF -Candidate Preference points (e ,g,, veterans/seniority) Standard Gateway/ Talent Functionality Acquis it ion Managemen 43 -Testing & Examinations t 43-09-08 Human Resources/ SF-Candidate Comments Standard Gateway/ Functionality Talent Acquisition Manage men 43 -Testing & Examinations t 43-09-09 Human RQ-Resources/ Prov ided Candidate Residency through Gateway/ 3 Talent Reporting or Acquisition Query Tool Managemen 43 -Testi ng & Examinations t 43-09-10 Additional Ml -Minor fields can be Tie Break Number Modification People Tools 5 added using development 43 -Testina & Examinations tools , 43-10-00 43 -Testina & Examinations Svstem orovides for the orocessing of the expiration of test scores , at a minimum: StaffingHiring Requirements Page 245 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix !,'J",~#-i:.:'e";~ -,';3"1'1*,:,0-~~?.'<')',,;{%:'<~:i,:~~l~f,lumari:'Re'sou .... Jiiand!J?avr,01r~ea"t:1ffements'E1'4'··"'~ifc.~'~,··#"'°t'!~-i_. '~<;,~,i-';{--,~, JN~i,!;1;;1~.,_~,,}!! l&~~(~~t:'~1.~ }fil,,:~~;;iti!.:,~'";I';, {ill\'ii,f,°,'~~~1~~- ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 43-10-01 Additional fields such as Ml-Minor expiration Expires after a user-defined amount of time Modification People Tools 5 date can be added using development 43 -Testino & Examinations tools. 43-10-02 Human RQ-Resources/ Candidate Provided Gateway/ Removes the applicant from the appropriate registers through Talent 6 Reporting or Acqu isition Query Tool Managemen 43 -Testino & Examinations t 43-10-03 Workflows Ml -Minor can be Notifies the appl ican t of the expiration and removal Modification People Tools 5 created using development 43 -Testino & Examinations tools . 43-10-04 Human Resources/ SF-Candidate Re-test Standard Gateway/ Functionality Talent Acquisition Managemen 43 -Testing & Examinations t 43-10-05 Human Resources/ SF-Candidate Restore Standard Gateway/ Functionality Talent Acquisition Managemen 43 -Testing & Examinations t 43-11-00 System provides a test item analysis feature that computes and displays standard statistics , with 43 -Testing & Examinations statistics at the item and exam level , including: 43-11 -01 Human PeopleSoft Resources/ reporting and RQ-Cand idate query tools Provided Gateway/ provide Test score means through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within 43 -Testing & Examinations Tools the svstem . StaffingH ·,· ~equirements ERP Project Appendix D • Functional Requirements Matrix t, , ~tg.: '., ~ ,,-:2;~~~;._1,,w,;:q,~!ii;,:t-.;'\;1'~'.HiinuinJiesourcela'nd "PalirolfiReaulrem'ents~~,,~~., \!H~*-:-,t~l/J,ii;ii(~,,i,;,,:;.&i'}.-\"~ 1[;':,f~1,~~~.;::, ~,i\lf:llc, ~,$!~~ ,:~·~4"f~~fhl'; ": .~ ,,;.~}'1',l(~~~r.~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 43-11-02 Human PeopleSoft Resources/ reporting and RQ -Candidate query tools Provided Gateway/ provide Standard error measurements through Talent 3 functional ity Reporting or Acquisition to report on Query Tool Managemen all criteria U Reporting held within 43 -Testing & Exam inations Tools the sys tem. 43-11-03 Human PeopleSoft Resources/ reporting and RQ-Cand idate query tools Provided Gateway/ provide Standard deviations through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria U Reporting held with in 43 -Testing & Examinations Tools the system . 43-11 -04 Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Frequency distributions and item difficulties through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria U Reporting held w ithin 43 -Testing & Examinations Tools the svstem. 43-11-05 Human PeopleSoft Resources/ reporting and RQ-Cand idate query tools Provided Gateway/ provide Response frequenci e s through Talent 3 functional ity Reporting or Acqu isition to report on Query Tool Managemen all criteria U Reporting held within 43 . Testing & Examinations Tools the system. 4 3-11 -06 Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/. provide Other measures as needed and approp riate through Ta lent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria U Reporting held within 43 -Testing & Examinations Tools the system . StaffingHiring Requirements Page 24 7 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix '..'::~~!fq;w Ji{~~ft,"%.,'A~i~~:l'-},'l'• ·~ i!!!,'.elh f,lumafflRasou~fand 'P..alii'oll fRe.aulre·m-ents~~';~"9~~,ii!lllc~f'<';\!.4':,.'iif.,,~,="j;l?!~''~{-i .,.· , 1, . .',\f~"litJi;f~~~\~~~ ~,~r,=~...._,,, •);° ~ ,. ...:.~,: ·' ' ,lj .... Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 43-11-07 PeopleSoft provides the ability to Ml-Minor manage/ add Appeals Status Modification People Tools 2 the status for all types of processing of applicants 43 -Testina & Examinations activitv . 43-12-00 Human Resources/ System provides the ability to record multiple scores for the same applicant and the same test SF -Standard Candidate Functionality Gateway/ Talent Acquisition 43 -Testina & Exam inations Manaaement 43-13-00 Human RQ -Provided Resources/ Cand idate System provides the ability to identify and use the highest test score in rankings . through Reporting Gateway/ Talent 7 or Query Tool Acquisition 43 -Testing & Examinations Manaaement 43-14-00 Human RQ -Provided Resources/ System provides the ability to record and calculate ratings for experience, education . through Reporting Candidate 7 Gateway/ Talent or Query Tool Acquisition 43 -Testina & Examinations Manaaement 43-15-00 Human System provides the ability to calculate a final ranking once all testing components are completed to RQ -Provided Resources/ Candidate enable placement on the register for each classification applied for, using user-defi ned variables within through Reporting Gateway/ Talent 3 specified time parameters. or Query Tool Acquisition 43 -Testing & Examinations Manaaement 43-16-00 Human RQ -Provided Resources/ Candidate System provides for automatic recalculation of ran ki ng if tests are retaken . through Reporting Gateway/ Talent 3 or Query Tool Acquisition 43 -Testing & Exa minations Manaaement 43-17-00 43 -Testing & Examinations Svstem oroduces user-definable results notification with information such as: 43-17-01 Additional Ml-Minor fields can be Test section Modification People Tools 5 added using development 43 -Testing & Examinations tools . StaffingHi · ~equirements Page 24-" ~1 403 ERP Project Appendix D -Functional Requirements Matrix ~"Ji" ,)i,.~,;.~-:11'. .. ".'17!"' ...... ,-.-,.., "'.-i.:~w~1.fi,.;;;i.~:Ruman,Reaource'landtPavrollif{eaulrementslli'li'i%' ,.;:,'l".:~1;. ,,;:;, >lo':cW, ".,,~),;!',., '"-1",~''4"i\ ;;,;-~',: .. ,;..,·;".":J,:} A't!·;: ~-y.;n/:1;: •. :.a~:i-.,_ ):i~~~L:":1-/·~.-.. <!:).;'~{'\·i~.~...;;.~~ .,; Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 43-17-02 Human Resources/ SF-Candidate Score Standard Gateway/ Functional ity Talent Acquisition Managemen 43 -Testing & Examinations t 43-17-03 Human Resources/ RQ-Candidate Provided Gateway/ Score range through Talent 3 Reporting or Acquisition Query Tool Managemen ti Reporting 43 -Testing & Examinations Tools 43-17-04 Human Resources/ RQ-Candidate Provided Gateway/ Register rank through Talent 3 Reporting or Acquisition Query Tool Managemen ti Reporting 43 -Testing & Examinations Tools 43-17-05 Human Resources/ RQ-Candidate Provided Gateway/ Number of correct/incorrect through Talent 3 Reporting or Acquisition Query Tool Managemen ti Reporting 43 -Testina & Exam inations Tools 43-17-06 Human Resources/ SF-Candidate Comment text Standard Gateway/ Functional ity Talent Acquisition Managemen 43 -Testing & Exam inations t StaffingHiring Requirements Page 249 of 403 November 15 , 2007 ERP Project Reqt Num Category 43-18-00 43 -Testina & Examinations 43-19-00 43 -Testing & Examinations 43-20-00 43 -Testing & Examinations 43-21-00 43 -Testing & Examinations 43-22-00 43 -Testing & Examinations 43-23-00 43 -Testing & Examinations 43-24-00 43 -Testing & Examinations Appendix D -Functional Requirements Matrix Requirement Text Svstem provides the ability to accommodate online testing at several remote locations . System provides for concurrent testing. For example , generate the same test 500 times in 1 O different locations at the same time . System provides the ab ility to link tests with specific job classes , and change the exam/j ob class relationship in real-time or at a future date. Degree of Flt Response SF -Standard Functionality SF -Standard Functiona li ty SF -Standard Functionality TP -Third Party Software System provides for printina formatted tests and answer kevs based on user security profiles Reauired TP -Third Party System provides the ability to post test results , in real time (on-line and/or printable), with access fo r the Software I proctor, Personnel Staff and applicant. Reau ired System provides for tracking of test start/end time. System provides for tracking of a time/date stamp for test scores . Page 2sn of 403 SF -Standard Functionality SF -Standard Functionality Module Human Resources/ Candidate Gateway/ Talent Acqu isition Management Human Resources/ Candidate Gateway/ Talent Acquisition Management Human Resources/ Candidate Gateway/ Talent Acquisition Management Human Resources/ Candidate Gateway/ Talent Acquisition Manaaement Human Resources/ Candidate Gateway/ Talent Acquisiti on Manai:iement Human Resources/ Candidate Gateway/ Talent Acquisition Manai:iement Hours to Modify Comments PeopleSoft's total recruiting solution is an internet application that can issue testing from multiple locations accessible via the internet. The PeopleSoft solution can distribute tests to a group of individuals via correspondence attachments . ERP Project Appendix D -Functional Requirements Matrix ..,.;, ··~11.C4".·0~:t,,,,,~'J(,'~~"%. . .!!;.'¢~ ".Wd.;q!/~';;..,~~-HumamResource..and 'P.avrolllReoulreriients·~f~'!l"-,t;,:lti!l;,'.d <tS!;,,:M:..~ ·1;i','.<lltl"'l T-""'-!ll·. ,, '~ · ·'' ~~;~.-~~1L..i~;,'.~:· "9"''' J'!""'~~&,j·:j "' , ., ,. P~-,,~•*;;:~~~Ul .. Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 43-25-00 Human Resources/ Candidate PeopleSoft Gateway/ Talent functionality tracks RQ -Provided Acquisition every score related System provides for the tracking of applicant test taking statistics , such as number of times and how through Reporting Management/ to a test taken by 43 -Testinq & Examinations often a test is taken . or Query Tool Reporting Tools 3 an appl icant. 43-26-00 Human Resources/ Candidate Gateway/ Talent System provides tools and resources for reasonable accommodation for special testing needs (ADA SF -Standard Acquisition 43 -Testing & Exam inations compliant). Functionality Management 43-27-00 Human Resources/ Candidate Gateway/ Talent · SF -Standard Acquisition 43 -Testing & Examinations System provides for multilingual support option on all tests . Functionality Management 43-28-00 Human Resources/ System provides for a user defined number of testing components . SF -Standard Candidate Functionality Gateway/ Talent Acquisition 43 -Testing & Exa minations Management 43-29-00 Human Resources/ Candidate Gateway/ Talent SF -Standard Acqu isitio n 43 -Testing & Examinations Syste m provides the ability to record user defined versions of tests and related answer keys . Functionality Management 43-30 -00 Human Resources/ Cand idate Gateway/ Talent SF -Standard Acquisition 43 -Testing & Examinations System tracks multiple user-defined answer keys with unique identifiers and user definable fields . Functionality Management 43-31-00 Human Resources/ System provides the ability to exclude items that are deemed invalid from final scoring of tests . SF -Standard Candidate Functionality Gateway/ Talent Acquisition 43 -Testing & Examinations Management StaffingHiring Requirements Page 251 of 403 November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix ,:•::. ,:,;.. r;:; '/' .. : ··• ;:-· _:;:..:· :: .. :.-~.:. t~:r .: : ',,:· :t111rrr:tu'filc11-1•J,•i') ·:uirt ;''\'lt·JJ1 :l t~mriu.nutL..: '.-~~--~ .. "··~· ·;:~:~-~~::i-t:~~~:~: ,::"'' -' -~ .:, .. L " f :l ._ .. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 43-32-00 Human Resources/ System provides the ability to identify the exams where an excluded item was used. SF -Standard Candidate Functionality Gateway/ Talent Acquisition 43 -Testino & Examinations Management 43-33 -00 Human Resources/ Candidate Gateway/ Talent System provides the ability for applicants to take tests while administrators post new tests for the same SF -Standard Acquisition 43 -Testino & Exami nations exam . Functionality Management 43-34-00 Human Resources/ Cand id ate Gateway/ Talent System provides for online test creation that can be routed through approval levels and posted in real Mi-Minor Acqu isition 43 -Testing & Examinations time . Modification Management 8 44 -01 -0 0 44 -Testing /Exam Content Human Resources/ Candidate Gateway/ Talent System provides the ability to ensure that tests/questions/answers and any associated applicant data is SF -Standard Acquisiti on not compromised (i.e ., secured). Functionality Management 44-02-00 44 -Testing /Exam Content Human Resources/ Candidate Gateway/ Talent System provides for all tests/questions/answers to be EEO and ADA compl iant and comply w ith SF -Standard Acqu isition federal/state regulations . Functionality Management 44 -03-00 44 -Testing/Exam Content PeopleSoft provides for functionality to add necessary fields to categorize data related to testing System provides for the question pool to be searchable by categories (keycode , source document, Ml-Minor questions used in aooeal date, results) and grouped by skill level. Modification People Tools 5 screening . 44-04-00 44 -Testing/Exam Content Human Resources/ Candidate Gateway/ Ta lent SF -Standard Acquisition Svstem orovides for the ability to customize a ·canned ' test. Functi onal ity Management StaffingH·,:...-Requirements Page ERP Project ReqtNum Category 44-05-00 44 -Testing/Exam Content 44 -06-00 44 -Testinq /Exam Content 44-06-01 44 -Testing/Exam Content 44-06-02 44 -Testing/Exam Content 44 -06-03 44 -Testing/Exam Content 44-06-04 44 -Testing/Exam Content 44 -06-05 44 -Testing/Exam Content StaffingHiring Requirements Requirement Text System provided tests/questions contain core competencies . System provides for the use of multiple iypes of test questions , including but not limited to : Computer Adaptive Testing (CAT) Multiple choice True or false System provides the ability to define error condition counters that will allow payroll to continue processing if individual errors occur, but will stop processing if large numbers of errors are identified (indicating an underlying set-up problem). Audio Page 253 of 403 Appendix D -Functional Requirements Matrix Degree of Fit Response SF -Standard Functional ity Ml-Minor Modification SF- Standard Functionality SF- Standard Functional ity SF- Standard Functionality Ml-Minor Modification Module Human Resources/ Candidate Gateway/ Talent Acquisition Manaqement Human Resources/ Candidate Gateway/ Talent Acquisition Managemen t Human Resources/ Candidate Gateway/ Talent Acquisition Managemen t Human Resources/ Candidate Gateway/ Talent Acquisition Managemen t Human Resources/ Payroll Human Resources/ Candidate Gateway/ Talent Acquisition Managemen t Hours to Modify 5 24 Comments PeopleSoft Delivers the tools to integrate data collected in CAT into the delivered HR/CG/TAM functionalitv. PeopleSoft delivers the tools to develop integration of other testing capabilities to meet specific requirements for testino . November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~,'l.i;c~,,~~'~W,;.:if~i!t-!;!•~1~ •.. ~;tf~~ ~\'Mfimahl:Res.oiircefana';P,avroll (Rebufrementilii~Ii!l$i!'~7i·· .· .·,""'¢"''"":~.;1,1:...:,r"i,~"'~l/ili;ti::~1\"!.<; ;}<!\:~~ ,, ~ .• I< ""' . !t;$7t-,~ .. ..-.~;~"'i\...-~ .;..~~.,,r~W'','i,,t; !$f'?~it.~~-, ... 1'; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 44-06-06 44 -Testing/Exam Content PeopleSoft Human delivers the Resources/ capability to Candidate attach SF-Gateway/ supporting Photographs Standard Talent documents Functionality Acquisition and Managemen photographs to support t eligibility for oositions . 44-06-07 44 -Testing/Exam Content PeopleSoft Human delivers the Resources/ tools to -Candidate develop Flash modules Ml-Minor Gateway/ 12 integration of Modification Talent other testing Acquisition capabilities to Managemen meet specific t requirements for testinq . 44-06-08 44 -Testing/Exam Content PeopleSoft Human delivers the Resources/ tools to Candidate develop Software simulations Ml-Minor Gateway/ 12 integration of Modification Talent other testing Acquisition capabilities to Managemen meet specific t requirements for testina . 44-07-00 44 -Testing/Exam Content PeopleSoft provides for functionality to add necessary fields to categorize data related to testing Ml-Minor questions used in Svstem orovides justification/documentation for every test/question/answer. Modification People Tools 12 screening . 44-08-00 44 -Testing/Exam Content Human Resources/ Candidate Gateway/ Talent SF -Standard Acquisition System provides an extensive certified auestion pool and certified standard tests available. Functionalitv Manaaement ·Requirements ERP Project Appendix D -Functional Requirements Matrix "9'9f~'r.-i'Mlt.t~·,J.1i·.~1f,~'l,'~'#,t'fj,\.,l,,,'il}.:,!,',\1;;:~,{J~it;~',f,;1,1(Jin_an;Re"source'ia'ri'dJP-8VT.OlliRe-ciiilrementsJillll!/C,'/it,i(l,t~.~ •• -,:_,, .. -· -:.,;l.(;io''..o;1'%.,;",i~ti.~wt;i. ~Jt-t,~~;t:·~~~~t~i?.-~i~:'.ft~¥4.~~,:.._~ ... -,. ,.,,,1,-~ f,il:'fi,t;,f:\1.,,.~~a,® Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 44-09-00 44 -Testing/Exam Content Additiona l fields can be added Ml-Minor using development System tracks source reference for test questions. ie., book title, page, edition . Modification Pe ople Tools 5 tools 44-10-00 44 -Testing/Exam Content PeopleSoft provides for Human functionality to add Resources/ necessary fields to Candidate categorize data Gateway/ Talent related to testing Ml-Minor Acquisition questions used in Svstem tracks appeal justification for test questions. Modification Management 5 screening . !i'-,M;,' ·~ .,~;1:1,.,.rsler1Elloibilftv11 r.ts:tt'ii',;i:; ~f\f!t. -~ ''" 'Jftill$tedind1t:Ua16111t'V~ls.~1;Mffi'i[e,men tv:i~~iifwf~~%.'JW ~/ •·. "·St .~~ ~-'·, ' ' ,_·~~1ttJ~;l'. ~(.~,.'!l.~<h/:!!:K{~ I .. ..:.. "" ,, .. 45-01 -00 45 -Register/Eligibility List Human Resources/ System provides the ability to track all applicants that are elig ible for consideration for hire of a position SF -Standard Candidate by classification . Functionality Gateway/ Talent Acquisition Manaqement 45-02-00 45 -Reg ister/Eligibility List System provides the ability to generate a preview list to be created for an approved opening by the following categories ordered by user-defined criteria : 45-02-01 45 -Register/Elig ibility List Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Internal mobility through Talent 7 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the system . 45-02-02 45 -Register/El igibility List Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Veterans through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting he ld within Tools the system . StaffingHir'i ng Requirements Page 255 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix a'."\j,~;fft:,~'L~il[(f~1/;i!,!,~t'\')1'5t"I;,'}.,:'!tv!".'~~;~'liuma'niResoiir.ce~andi'RaYr<ill Rectillfiimentsl~-.'!i',~~'.r\~,'zs,,~'/t./a;>9',i'.1;-~tJ'.i"s"i,'i-~, .. ~s,ili~, ,:,,, ~i····~\t~ ~'\"}~"-,~"!""1"'¥~ ~,;,,)f't~I'-:~~; l~•il§Mi1.,~l~1~iii~·w;.-"f\r-• ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-02-03 45 -Reg ister/Elig ibility List Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Open competitive through Talent 3 functionality Reporting or Acqu isition to report on Query Tool Managemen all criteria V Reporting held within Tools the svstem . 45-02-04 45 -Register/Eligibility List Human People Soft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Promotional through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the system . 45-02-05 45 -Register/Eligibility List Human People Soft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Employee demographics (EEO) through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the system . 45-02-06 45 -Register/Eligibility List Human PeopleSoft Resources/ reporting and RQ-Cand idate query tools Provided Gateway/ provide Re-employments through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the svstem . 45-02-07 45 -Register/Eligibility List Human People Soft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Quick fills through Talent 3 functionali ty Reporting or Acqu isition to report on Query Tool Managemen all criteria V Reporting held within Tools the system . Staffing i"'-~ Requirements ERP Project Appendix D -Functional Requirements Matrix ie'f~~~~vrt. ff,~['t,"A'<f.sk":W·'M"'~-~1<4'~1.n!!~Hum1in ,Resour'ce ,and :~avromRiaulre'meilts~ci' ""''"';;'!i,-llr.?)('. ,.;,'\<\l;N·~ , ~~ .. ;,:/",. t;•:;:-#-i\t,l ~~I}¥.' r;~,;;t,'lfllf-..fo">c· -. . -~)<·,i~.·:~~~-i':~~~J;'t.~.~kr:. ;t,'>' , . ~-., ",'l'.-·)l't Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45 ·02-08 45 -Register/Eligibil ity List Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Interims/ co.ops I Scholarships through Talent 3 functionality Reporting or Acqu isition to report on Query Tool Managemen all criteria ti Reporting held within Tools the svstem . 45-02-09 45 -Register/Eligibility List Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Educational staff through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria ti Reporting held within Tools the svstem . 45-03-00 45 -Register/El igibility List Human PeopleSoft Resources/ reporting and query Candidate tools provide Gatew ay/ Talent functional ity to RQ -Provided Acqu isition report on all criteria System provides for the filtering of lists for internal mobility registers by current organization of th rough Reporting Management/ held with in the employees (citywid e, department-wide , division , work un it). or Query Tool Reportino Tools 3 syste m . 45,04-00 45 -Reg ister/Eligibil ity List PeopleSoft Human provides Resources/ configurable System supports the ability to apply preference po int adjustmen ts when creating the list fo r an approved RQ -Provided Candidate screen ing opening , based on user-defin ed parameters on which adjustments apply to which types of openings through Reporting Gateway/ Talent 3 capabil ities to track (final ran king is based on test/ranking scores). or Query Tool Acquisition specific Management/ requ irements of Reporting Tools cand idates for positions . 45•05-00 45 -Register/Eligibility List System provides lists to be filtered or sorted by approved multiple special qualification parameters, incl ud ing : 45-05-01 45 -Register/Eligibility List Human Resources/ SF-Candidate Location prefere nce Standa rd Gateway/ Talent Functionality Acquisition Managemen t StaffingHiring Requirements Page 257 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix lfl'~~i,1i~,;;,"I~;,j~~·s\;i,'\l;~""4'!J:~~,j~~~t'luma'n1Resourcei an<I/P,avr:olliReiiUlr'e.'mentst'i'.f1.,.i;:.,,~;:~~t•"l~i..,~""lllil':i:~:f1~li:i:~~ i.ig~ .. 'i':.&.~,i· '.~J\.,\' ~~~1,r~~···· 'i'i; ~"¥~;,:r1m ~~-.r.~~i,,'-:-i;~-~', Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-05-02 45 -Register/Eligibility List Human Resources/ SF-Candidate Department/organization Standard Gateway/ Talent Functionality Acquisition Managemen t 45 -05-03 45 -Register/Eligibility List Human Resources/ SF-Candidate Work week preference Standard Gateway/ Talent Functionality Acquisition Managemen t 45-05 -04 45 -Reg ister/Eligibil ity List Human Resources/ SF-Candidate Part time I full time preference Standard Gateway/ Talent Functionality Acqu isition Managemen t 45 -05-05 45 -Register/Eligibility List Human Resources/ SF-Cand idate Shift preference Standard Gateway/ Talent Functionality Acqu isition Managemen t 45-05-06 45 -Register/Eligibility List Human Resources/ SF-Cand idate Other user-specified qualifications Standard Gateway/ Talent Functionality Acquisition Managemen t StaffingH · ·--Requirements ERP Project Appendix D -Functional Requirements Matrix ·m,/r;,.s~~.,r:;ii!/'clill:~~..,.~~~~~ci\"~~~~t:@;lumari'~i10.u(ce 'and 1:Plivrolli ReaulremenisWtli;,,izy£,;'i'.tl'i'(!tr.~.t:~1~'*"'mtli>'~\~·0·1i;5~J. .. -~ ~~l,.~~~ !51/'. ,. ,"'.~~]!'( "' ~ . " ~ ,·m ,., ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-05-07 45 -Register/Elig ibility List Human Resources/ SF-Candidate Skills Standard Gateway/ Functionality Talent Acquisition Managemen I 45-05-08 45 -Register/Eligibility List Human Resources/ SF-Candidate Bi-li ngual Standard Gateway/ Talent Functionality Acquisition Managemen I 45-06-00 45 -Register/Eligibility Lisi Human Resources/ System provides for user-specified rules for selecting candidates for inclusion on a list. SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 45-07-00 45 -Register/Eligibility List Human Resources/ System provides for the specification of list hierarchy such that certain types of applicants are listed first SF -Standard Candidate (e .g. previously la id off employees from City) Preferential Hiring List. Functionality Gateway/ Talent Acquisition Manaaement 45-08-00 45 -Register/Eligibility List Human Resources/ System provides the ability to allow HR to save certification data lists and to uniquely identify the li sts for SF -Standard Candidate use in interviews and appointments (Certification of Eligibles). Functionality Gateway/ Talent Acquisition Manaaement 45-09-00 45 -Reg ister/Eligibility List Human Resources/ System provides the ability to associate a Certification with a position(s) that are to be fill ed . SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 45-10-00 45 -Register/Eligibility List Human RQ -Provided Resources/ Candidate System provides the capability to identify, ran k and certify appl icants per Preference Points and scores. through Reporting Gateway/ Talent 3 -or Query Tool Acquisition Management StaffingHiring Requirements Page 259 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix "1iii~$1,t,(;;;:'t< .~;;,:;~-,..¢.~"*'~,{~{.~ ~f'>sfilit uman'IResource~ndiflavrolltRilcnilrements ii~~Y:-i~~'<''.J!t'-""'•· ',c'.?.;;1~<1''*~/l\<.~• >#.~ ~,;! ~-Ji '""'.ti'iit<>;i..,. 11,$,h;.R,ri~i." .. , . ...,.·\-~5--~ff« 1<'!7,~~·'-'~.$11,~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-11-00 45 -Register/Eli gibility List Human Resources/ System provides the capability for applicants, who meet minimum requirements , to self-nominate for a SF -Standard Candidate posted position . Functionality Gateway/ Talent Acquisition Manaoement 45-12-00 45 -Register/Eligibility List Human Resources/ System provides the ability to track candidates on multiple registers for jobs located throughout the C ity. SF -Standard Cand idate Functionality Gateway/ Talent Acquisition Manaoement 45-13-00 45 -Rea ister/Eliaibilitv List Svstem orovides for the comoletion of certified reaisters for reasons such as : 45-13 -01 45 -Register/Elig ibility List Human Resources/ SF-Candidate Expiration after user-defined time period Standard Gateway/ Talent Functional ity Acquis ition Managemen t 45-13-02 45 -Reg iste r/Eligibility List Human Resources/ SF-Candidate Position(s) have been filled Standard Gateway! Talent Functionality Acquisition Managemen t 45-13-03 45 -Register/Eligibility List Human Resources/ SF-Candidate Return with no action taken Standard Gateway/ Functionalify Talent Acquisition Manage men t 45-14-00 45 -Register/Eligibility List Human Resources/ System provides for notification to applicants removed from the register and the reason for removal. SF -Standard Candidate Functiona lity Gateway/ Talent Acqu isition Management Page 260 nf 403 ERP Project Appendix D • Functional Requirements Matrix ,,"._'~f¥it~4~i~•li#11"'.i&?.'~l,:.·'l*.~-~;(~'t.::~,:,;t';(Huinan';Res.o.urce iand :PtvrolllReaulrements1~,-~;,Ji!<ff,;;.i//it,1,r;f,t;i#;f~M~,:ti;·,;1:'(•lclJ'.'u~ft',:lli[jli,w• L~l/1 ~~"' ,;,,,1'i!i,• ""ii.\'£ sTJ!io~,,ti~i\;!iiil,fo,,,. f·~1ill}.}6:t'.Jt:~i}[.,','f:~ .;J'~~'.f~~~1~" ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-15-00 45 -Register/Eligibility List Human Resources/ System provides the capability to restore applicants to the register once they have been removed . SF -Standard Candidate Functionality Gateway/ Talent· Acquisition Management 45-16-00 45 -Register/Eligibility List Human Resources/ System provides for the generation of letters I emails to candidates who have been interviewed , with SF -Standard Candidate user-defined format and selection criteria . Functionality Gateway/ Talent Acquisition Manaaement 45 -Register/Eligibility List Human Resources/ System provides for tracking and audit of all actions taken during the appointment process , including SF -Standard Cand idate user-defined codes for results . Functionality Gateway/ Talent Acquisition 45-17-00 Manaaement 45-18-00 45 -Register/Eligibility List Human Resources/ System provides the ability to correct a certification error. SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 45-19-00 45 -Register/Elig ibility Li_st Human Resources/ System provides the ability to track the status of all ind ividual register requests from request to SF -Standard Candidate completion (including any status within the process). Functionality Gateway/ Talent Acqu isition Manaaement 45-20-00 45 -Register/Eligibil ity List Human Resources/ System provides the ability to notify candidates of the disposition of the certified register provided to the SF -Standard Candidate hiring department. Functionality Gateway/ Talent Acqu isition Manaaement 45-21-00 45 -Register/Eligibility List Human Resources/ System provides the ability to track approvals for certified reg isters . SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement StaffingHiring Requirements Page 261 of 403 November 15 , 2007 ERP Project Reqt Num Category 45-22-00 45 -Register/Eligibility List 45-23-00 45 -Register/Eligibi lity List 45-24-00 45 -Register/Eligibility List 45-25-00 45 -Register/Eligibility List 45-26-00 45 -Register/Elig ibility List 45-27 -00 45 -Register/El igibility List 45-28-00 45 -Register/Eligibility List StaffingHi("-qequirements Requirement Text System provides the ability to track the use of existing and previous registers for recruitment purposes . System provides the ability to define timing for certification deadlines (e .g., 60 days). System allows the removal of appl icants from a register for user-defined reasons . System prohibits reapplication for a user-defined period of time . System provides the capability to automatically remove candidates from reg isters , and provide notification, once they are hired into a position of equal or higher level. System provides the ability to create and change multiple certification rules , which provide the logic to select candidates for a certification list for consideration in filling a vacancy(s). System provides the ability to track mu ltiple certification rule attributes . Ex. Rank Appendix D -Functional Requirements Matrix Degree of Fit Response SF -Standard Functionality Module Human Resources/ Candidate Gateway/ Talent Acquisition Manaaement Human Resources/ SF -Standard Cand idate Functionality Gateway/ Talent Acquis ition Manaaement Human Resources/ SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement Ml-Minor Modification SF -Standard Functionality SF -Standard Functi onality SF -Standard Functional ity People Tools Human Resources/ Candidate Gateway/ Talent Acquisition Manaaement Human Resources/ Candidate Gateway/ Talent Acquisition Manaaement Human Resources/ Candidate Gateway/ Talent Acquisition Manaaement Hours to Modify 5 Comments Security tools can prohibit applicants from reapplying in a user-defined period of time . ERP Project Appendix D • Functional Requirements Matrix ~-~· "· ,1';J11, 'c>.:::~-'%'~"-'\· w~~·.~·~ ,.,~~·;~:k"3iiHuman,Resolirce'a'ncL'Pavr.oll 1Rea·uirements';=~• •-· ~;re,,."·'fii>f,;/;.,~~~~;,.~~-"''·''';w ,~~¥~'ff~~ ~:¥~,~·· .. . . ~ •' ,· -~·""· . Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-29-00 45 -Register/Eligibility List Human Resources/ System provides the ability to track multiple certification rules details applied in a user-defined SF -Standard Candidate sequence . Functionality Gateway/ Talent Acquisition Manaaement 45-30-00 45 -Reg ister/Eligib ility List Human Resaurces/ System provides the ability to activate or remove multiple certification rules details for each rule . SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 45-31-00 45 -Register/Eligibility List Human Resaurces/ System provides departments the ability to enter register requests , including: Candidate Gateway/ Talent Acquisition Manaaement 45-31-01 45 -Register/Eligibility List Human Resources/ SF-Candidate Request number Standard Gateway/ Functionaliti Talent Acquis itio n Managemen t 45-31-02 45 -Register/Eli gibi lity List Human Resources/ SF-Candidate Employee ID (User ID) Standard Gateway/ Talent Functionality Acquisition Managemen t 45 -3 1-03 45 -Register/Eligibility List Human Resources/ SF-Candidate Positio n number Standard Gateway/ Functionality Talent Acquisition Managemen t StaffingHiring Requirements Page 263 of 403 November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix r~~:.'~P.'i~'h,:..t-f:~,:*',~AW,{~-"tir,i'},,,.,r-.-«!ri'~tt,~l'llfman1Reso'urce1an<Mavroll1R'Aoa1rements'&\\ii,tf!ii.l·'%·l$o'W~.,-1.1t4'~'"'"'stiltf~t,,i_-t,·r,t&ll:t.i' 1'-'~~~t·,,-,, ,. ~,~ ~,,;-"'ff;~ ..... ·- Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-31-04 45 -Register/El igibility List Human Resources/ SF-Candidate Shift Standard Gateway/ Functional ity Talent Acqu isitio n Managemen t 45-31-05 45 -Reg ister/Eligibil ity List Human Resources/ SF-Candidate Work week Standard Gateway/ Functionality Talent Acqu isition Managemen t 45-31-06 45 -Register/Eligib ility List Human Resources/ SF-Candidate Part time/full time Standard Gateway/ Functionality Talent Acquisition Managemen t 45-31-07 45 -Reg ister/Eli gibility List Human Resou rces/ SF-Candidate Total in multiple vacancy fill request Standard Gateway/ Talent Functional ity Acquisition Managemen t 45-31-08 45 -Reg ister/Eligibility List Human Resources/ SF-Cand idate Status on certification lists Standard Gateway/ Functionality Talent Acquisition Managemen t Requirements ERP Project Appendix D -Functional Requirements Matrix R't~~,lf1;,*;~•.~il',W;WJi.~'@l~~U/ta~;?JI ,~;j.\'..lt,1iiman\Reso(irce'!ail"tll'Pav.i'ol f<.Reaillrements·{~:-iil',:i\;ii~'fi~,.1:f'r'~J,\~.(,\)._'\~i:~~~~ ~i%i~1,,,~·;i(4lt,W'A':r;;. i'~-J~,1 . 'if).~· ,·:,~ {'itff ,., ... --· ·.w r• .. ,·, ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-31-09 45 -Reg ister/Eligibi lity List Human Resources/ SF-Candidate Contact Standard Gateway/ Functionality Talent Acquisition Managemen t 45-31-10 45 -Register/Eligibility List Human Resources/ SF-Candidate County of work location Standard Gateway/ Functionality Talent Acquisition Managemen t 45-31-11 45 -Reg ister/Eligibility List Human Resources/ ' SF-Candidate Diversity flag Standard Gateway/ Talent Functionality Acquisition Managemen t 45-31-12 45 -Register/Eligibility list Human Resources/ SF-Candidate Job classification Standard Gateway/ Functionality Talent Acquisition Managemen t 45-32-00 45 -Register/Eligibility List Human Resources/ System provides the ability to supplement additional certification list selection ru les with special SF -Standard Candidate qualifications (e .g., veteran status). Functionality Gateway/ Talent Acqu isitio n ManaQement 45-33-00 45 -Reg ister/Eli gibi lity List PeopleSoft Human provides Resources/ configurable System provides the ability to generate registers with a unique identifier based on top five scores for tes t SF -Standard Candidate screening results or other qualifiers. Functionality Gateway/ Talent capabilities to track Acquisition specific Management requirements of candidates for IPOSitions . StaffingHiring Requirements Page 265 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ;;t"""!.'lfJ'.~µ,; ~~'l,,~.}l:'1\i,;i.$.,~~"'i~'ir,tHumiln ~es.ou ~rid ·PavroU>ReoUlreme·nts·~:i:'l·t,,~t~~'l;i~><'f.',.,,~.,;faJ#<i. ·'zy;\;..i,:111..~~ 11:,j,~i;i-~~..:·~ ~1',~:,;~~ -~y...-'.?,: -~ • , . ·*!U!!lJ.i( -,, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-34-00 45 -Register/Eligib ility List PeopleSoft Human provides Resources/ configurable System provides the abi lity to process cert ification rules and criteri a , w hich are used to create SF -Standard Cand idate screening certification list. Functiona lity Gateway/ Talent capabil iti es to track Acquisition specific Management requirements of candidates for loositions. 45-35-00 45 -Register/El igibility List Human Resources/ System prov ides the ability to route offers for internal approval prior to ma iling or emailing offer lette rs to SF -Standard Cand idate candidates . Functionality Gateway/ Talen t Acquisition Management 45-36-00 45 -Register/Eligibility List Human Resources/ System provides the ability to apply HR status to a user-specified list of certified ca nd idates. SF -Standard Cand idate Functional ity Gateway/ Talent Acquisition Manaaement 45-37-00 45 -Register/Eligibil ity List Human Resources/ System provides the ability to create a reg ister based on applicant responses to questions regard ing SF -Standard Candidate minimum requ irements. Functionality Gateway/ Talent Acquisition Manaaement 45-38-00 45 -Register/Eligibility List Human Resources/ An additional field System provides the ability to flag certified reg istrants who are non-responsive for remova l from the Ml -Minor Candidate 2 can be added register. Modificati on Gateway/ Talent using PeopleSoft Acquisition development tools . Manaaement 45-39-00 45 -Register/El igibility List Human Re sources/ Cand idate Gateway/ Talent SF -Standard Acqu isition System provides the abilitv to view and track the ex piration date of reaister certifications . Functionality Manaaement 45-40-00 45 -Register/Elig ibility List Human Resources/ Candidate Gateway/ Talent SF -Standard Acqu isition System provides a notification of rea ister ex piration to user-defined hirina manaaers, candidates. Functiona litv Manaaement StaffingHi ·,,.. Requirements Novem ~-15, 2007 ERP Project Appendix D -Functional Requirements Matrix "'*~~-'!"~'!{i oi~~i,-\ ... 7',:s>:r,~~ ''·'')tf,/1.· ,~·· ,:i,tc*·Human'Resource·andrPavron:Reaulrements:,,,il'<.t,,.,,,.~"--~,;.,'li.fir.;.l'.'.'"-',W t'. ~if,,,. -~;}t~·~~ ,,~,; .*i.'+f.-... ~., ~· ;.~z,<f~·'"'"';;i,\ i!iit'.,ii!,,.iL ~,.;,:$,t;,t:;., ;,jf,.',tlj, ,'' . ·...i~'f; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 45-41-00 45 -Register/Eligibility List Workflow can be configured for this System provides the ability to notify the hiring department x days before a Certification expires . Ml-Minor People Tools 5 notification to Modification occur, using delivered development tools . 45-42-00 45 -Register/Eligibility List Human People Soft Resources/ reporting and query System provides the ability to report on the certification list as of a user-specified point in time , for RQ -Provided Candidate tools provide through Reporting Gateway/ Talent 3 functionality to historical purposes . or Query Tool Acquisition report on all criteria Management/ held within the Reporting Tools system . ~46id>OJ,OO!l lf6',.--r:emoi:!1c1«tSe1vices~is?1.,w ).YJ!tff,.. -·;:.t~ ~~--.,,~m ieino-oral\\/..S~rvlce.slRe.aulrem11fi1'J /Ji~A-.,~;c~¥'.a,;_ ,t;4J~f .r111;,,I., ...... , .. _y.i~;~ .. -..t ' ~~~~~)~) !~"!!3'1<l"•;i.\'.'..~I~i'i.;~ ,.~ "' 46-01-00 46 -Temporary Services System provides the ability to initiate a request for in-house temporary employment services via workflow with aporoval routino which includes the followino information : 46-01-01 46 -Temporary Services Human Resources/ SF-Candidate Request number Standard Gateway/ Talent Functionality Acquisiti on Managemen t 46-01-02 46 -Temporary Services Human Resources/ SF-Candidate Date Needed Standard Gateway/ Functionality Talent Acquisition Managemen t 46-01-03 46 -Temporary Services Human Resources/ SF-Candidate Department/organ ization Standard Gateway/ Talent Functionality Acquisition Managemen t StaffingHiring Requ irements Page 267 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix & ... ~;;.l):'~ ~"J,,.~~£'. ~~.;.-··,'· . ,,~ ,;~, s;,;muma'n . Resource,andlP.a9roU:·RecMrementsi..,.-,,,,;,, J~A':·,f;f1Sfr •~'tl.\\<.;.{'2'' .·.;;:~,i,~,ti;.~,'?V$,,ea~ ':<' ·• '.t·c-.ti~'~r·.\ 1~* .. t\f'.i.~,-rJ:J\!?,1'!,,;:·· ~~,x;;;~.,.1'/! ~ .,,.,,, : ;f'Jj/J{8ffe:l/f¥J.' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-01-04 46 -Temporary Serv ices Human Resources/ SF-Candidate Reason for request Standard Gateway/ Talent Functionality Acquisition Managemen t 46-01 -05 46 -Temporary Services Human Resources/ SF-Candidate Length of Assignment Standard Gateway/ Functional ii) Talent Acquisition Managemen t 46-01-06 46 -Temporary Services Human Resources/ SF-Candidate Funding Source (Dept, Fund , Account, Center) Standard Gateway/ Talent Functionality Acquisition Managemen t 46-01-07 46 -Temporary Services Human Resources/ SF-Candidate Location Standard Gateway/ Fun ctio nality Talent Acquisition Managemen t 46-01-08 46 -Temporary Services Human Resources/ SF-Cand idate Work Hours Standard Gateway/ Functionality Talent Acqu isition Managemen t StaffingHi · -Requirements Page ERP Project Appendix D -Functional Requirements Matrix ~~ '•"'"'; ---··. -~'""1;,, ll-"i(f~i':;!!;9°>,~~,,~:ic,;i;,if'Jl!,~~i;,,,;;;~;;_,t,f!Human1Reioiir'cil1ano(l>.a11r:oll •Riaul~meiltiil*.~~.w.>''l;'.'!!!'i'"[i'.<i>·l,l,,i:r,;:;,~fll,~.;:<11;9:'l1'{;,~.f:;~. ' . ::-·~~%1M's-. i,;.a,,1.jJ'.;li<;'~-~~-~;:,~~~~"' ~1f21;,,,1,1,:ii,';'~\\.~&t,- Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-01-09 46 -Temporary Services Human Resources/ SF-Candidate Immediate Supervisor Standard Gateway/ Talent Functionality Acqu isition Managemen t 46-01-10 46 -Temporary Services Human Resources/ SF-Candidate Job Title Standard Gateway/ Functionality Talent Acquisition Managemen t 46-01-11 46 -Temporary Services Human Resources/ SF-Candidate Duties Standard Gateway/ Functionality Talent Acqu isition Managemen t 46-01 -12 46 -Temporary Services Human Resources/ SF-Candidate S kills Required Standard Gateway/ Talent Functionality Acquisition Managemen t 46-02-00 46 -Temporary Services PeopleSoft allows Human for the Resources/ configuration of System provides abil ity to alert initiator when a request has been approved or if unapproved after user-SF -Standard Candidate notification for specified period of time . Functionality Gateway/ Talent approved and Acquisition unapproved Management requests through workflow. StaffingHiring Requirements Page 269 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix i'i\)ffJ,ij~;li,l\'il ~~~~~~~·~,r;<11,,:,~j.~~,i~Hufuan'Re.s'o'urceiland, Paiirollt Rea'uli'ements1t\\~'!!i:lil:':fJ!"<>f,lil?'.,~'()'.l)':~W#mi{f,ll'"'ffl"it:lllt<'i'';t~~~i~' ·/Jilli?i• f,:\,~?i' . • . .;.;,,'~!.'?"" . ., f'l.li'"/<f.,fJ!!!!t~.z;t,; ,, ~~· ~ ..... .!:A; \ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-03-00 46 -Temporary Services Human Resources/ Candidate System provides the ability to check the validity of a funding sources during the initiation of a request RQ -Provided Gateway/ Talent Acquisition preventing submission until a valid funding source is entered while allowing override capability with through Reporting Manager/ 9 proper security. or Query Tool Absence Management/ Financials/ Reoortina Tools 46-04-00 46 -Temporary Services Human Resources/ System provides the ability to cancel a request SF -Standard Cand idate Functionality Gateway/ Talent Acqu isition Management 46-05-00 46 -Temporary Services PeopleSoft delivers System provides the ability to assign both salary and bill rate for each class of position used to assign Ml-Minor People Tools 8 the capability to temporary resources , Modification add fields using development tools. 46-06-00 46 -Temoorarv Services Svstem orovides the abilitv to maintain the followina information for Temoora rv Resources : 46-06-01 46 -Temporary Services Human Resources/ Date Filled SF -Standard Candidate Functionality Gateway/ Talent Acquisition ManaQement 46-06-02 46 -Temporary Services Human Resources/ Request number SF -Standard Candidate Functionality Gateway/ Talent Acquisition ManaQement 46-06-03 46 -Temporary Services Human Resources/ Placement Status (Appointed/Re-appointed/Reassign) SF -Standard Candidate Functionality Gateway/ Talent Acquisition ManaQement 46-06 -04 46 -Temporary Services Human Resources/ Name of resource SF -Standard Candidate Functionality Gateway/ Talent Acqu isition ManaQement StaffingH ' ,~-Requirements Page ERP Project Appendix D -Functional Requirements Matrix ~"i:',r'·.!,r.;.1/,;'8\·;""~f~i. ...,,,;~ .... ~,,.:t,!~\l'.~-~~;;ttlHuman'Resourci,~and<Pavroll'Reaul'r'.eirients,'1\[1:i!,_{--J"J!.~~1,~w-1f,i1J';~~:,,,,; ,;,/l~~·~~';J,,,·i-_;K,,r, il<<.:W,hi-'1!'$,.-:·,~-)' !/.3:,K;;-;t,_,1~:.:~~.! ;,;1;~,;.:::~~,~ ... ~ 11~-:..-.... ,;z~: Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-06-05 46 -Temporary Services Human Resources/ Employee Number SF -Standard Cand idate Functionality Gateway/ Talent Acqu isiti on Manaaement 46-06-06 46 -Temporary Services Human Resources/ Current Position SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 46-06-07 46 -Temporary Services Human Resources/ P/R (pay rate) SF -Standard Cand idate Functionality Gateway/ Talent Acquisition Manaaement 46-06-08 46 -Temporary Services Human Resources/ B/R (billing rate) SF -Standard Candidate Functionality Gateway/ Talent Acqu isiti on Manaaement 46-06-09 46 -Temporary Services Human Resou rces/ S-Keycode SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 46-06-10 46 -Temporary Servi ces Human Resources/ PeopleSoft delivers SF -Standard Candidate functionality to Comments Functionality Gateway/ Talent provide comments throughout the job Acquisition opening process . Management 46-06-11 46 -Temporary Services Human Resources/ Approv ing Temporary Serv ices Rep SF -Standard Candidate Functiona lity Gateway/ Talent Acquisition Manaaement StaffingHiring Requirements Page 271 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix •'%;,~~t,i;,,~,~~~~~,;i';i\:-.;.:,i,~~,Mt\f->~Wi~)~lI,a:,~ifli:imifi\R&sour.ce~and iffaw.olL11ie'aulrementa'i<~>,;,1t\tf;\t$,rrJtJl'.;.~~~~.~'\l:,,;;}.J;o.1{1c,~-•,i;,,tt,".'~"?!1l !W'I"'n~~f,1,,"lli\" ~""'~-w, r .. j~ ,,,,~<f. ~J;iil-.~'i?;;i"l/i'i'f?C4«-' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-06-12 46 -Temporary Services Human Resources/ Approval Date SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 46-07-00 46 -Temporary Services System provides the ability to create and print temporary services assignment forms which includes the followina information: 46-07-01 46 -Temporary Services Human Resources/ SF-Cand idate Name of resource Standa rd Gateway/ Functional ii) Talent Acquisition Managemen t 46-07-02 46 -Temporary Services Human Resources/ SF-Candidate Employee number Standard Gateway/ Talent Functionality Acquisition Managemen t 46-07-03 46 -Temporary Services Human Resources/ SF-Candidate Pla ceme nt Status (Appointed /Re -appointed/Reassign) Standard Gateway/ Talent Functionalify Acquisition Managemen t 46-07-04 46 -Temporary Services Human Resources/ SF-Candidate Position Standard Gateway/ Functionality Talent Acquisition Managemen t Staffing Requirements ERP Project Appendix D -Functional Requirements Matrix ~.l?-.k)~~~ !J.~ti~l~~~-~:~W.t'?'.fi~t .. ,~~ .. -,;~ t,;$.,•1Hum·an'iR~source iind ,Pavr.olllReoufre'menfsW:'f/';•.-r!"4:;1:'.~mt'l!\'(l'~~~~;;1;,.~?,;<,;~»1,~,,~~--;:,.;t, f6•;ti~i;;;:,:·'*'~~:t ~F1~#~~,:{J:/ffY! . .tir.,;,.· (,1"!'~~'<'-i'..,.i;,f1f-i.• ,-:_;,~a.~.t~~~A~~~w-·~- ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-07-05 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Pay Rate through Talent 7 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria t held within the svstem . 46-07-06 46 -Temporary Services Human Resources/ Candidate SF-Gateway/ DepartmenVorganization Standard Talent Functionality Acquisition Manage men V Reporting Tools 46-07-07 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Locator through Talent 3 functionality Reporting or Acquisition to report on Query Tool Manage men all criteria V Reporting held within Tools the svstem . 46-07-08 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ-Candidate query too ls Provided Gateway/ prov ide First Fund/AccVCenter through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the svstem . 46-07-09 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Second Fund/AccVCenter through Talent 3 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the svstem . StaffingHiring Requirements Page 273 of 403 November 15, 2007 ERP Project Appendix D . Functional Requirements Matrix t:'t:i',i;>1':&.~J.,!li~J~~,-,..f;.,;w,~!f,l/.l<W,1.MAi.tt~~~!f:luman1Reso6r'.celand FBavioll ,Reciuli'em'e'ntsf*'~~~~4-.11<.t.-,"~:'.;\!'.'...f~1{<~~~:Ji?{:'flef(• :-.2~-,-~:,.,,,;/!{'!i&J.i-1.;~,1.1 \Wh;,"'\1!tat£<~'8(,·'; Y.~ .-~~if.:".\r'·~ ~'fMl''f~5iii:'.i$Jt~di Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-07-10 46 -Temporary Services Human Resources/ SF -Candidate Work Location Standard Gateway/ Functionality Talent Acquisition Managemen t 46-07-11 46 -Temporary Services Human Resources/ SF-Candidate Work schedule (hours & days) Standard Gateway/ Talent Functionality Acquisition Managemen t 46-07-12 46 -Temporary Services Human Resources/ SF-Candidate Length of Assignment Standard Gateway/ Functionality Talent Acquisition Managemen t 46-07-13 46 -Temporary Services Human People Soft Resources/ reporting and . RQ -Candidate query tools Provided Gateway/ provide Assigned Supervisor through Talent 3 functionality Reporting or Acquisiti on to report on Query Tool Managemen all criteria ti Reporting held within Tools the system . 46-07-14 46 • Temporary Serv ices Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Supervisor Phone through Talent 3 functionality Reporting or Acqu isi tion to report on Query Tool Managemen all criteria ti Reportin g held with in Tools the svstem. StaffingHi ;,,-qequirements Novem '5, 2007 ERP Project Appendix D -Functional Requirements Matrix 0a,J·,r~~'.l;,)l ·,,W;m,~-..•z,;';'.!j?~~~r;,,-,.,-.rJi§';">.i)i"·l,fumiiilResour,c:11":a'rfd ,Pavrb.l•·:w..,,,ilr.einentsil\:'i\,,l&~'"-~"~'t",~·),,;;iJ""'";'""'~-"~~'"''l1t'.'·,;,,{' ~~{·,t~-'''"''-'"\'!:"~~ 1:1.~~f~?\ .. : -,~-~""-"""',,: ~·~~.~~~"*°'~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-07-15 46 -Temporary Serv ices Human People Soft Resources/ reporting and RQ-Candidate qu ery tools Provided Gateway/ provide Billing Rate through Talent 3 functionality Reporting or Acquisition to report on Qu ery Tool Managemen all criteria V Reporting held within Tools the system . 46-07 -16 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ -Cand idate query tools Provided Gateway/ provide Comments through Talent 4 functional ity Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held with in Tools the system . 46-08-00 46 -Temoorarv Services System orovides manaoer self-service ability to ouerv the system for the follo win,i information : 46-08-01 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ-Candidate query tools Provided Gateway/ provide Temps by DepartmenVorganization through Talent 1 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria V Reporting held within Tools the system . 46 -08-02 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ -Candidate query tools Prov ided Gateway/ provide People Assigned through Talent 1 functionality to report on Reporting or Acquisition all ad -hoc Query Tool Managemen criteria held V Reporting with in the Tools svstem . 46-08 -03 46 -Tempo rary Servi ces SF- T ime in Assi gnment Standard Functionality StaffingHi ring Requirements Page 275 of 403 November 15 , 2007 ERP Project Appendix D · Functional Requirements Matrix ~-,'JI ~~'i;;i}i@: .t,,~;;';iiX'~J.1.t_ifAc:.":.',~,W:;it w.Human~Resoilrce :and fl?avroll Reaulfem'ents~ti"J:~:~i!}r.fif~-. ,t.,;'1.:.'iio'(~t ,j~i;,.i/j/'"'#W;ll" I~ '>•"·~··?''"'' ~tJ> ,.,_s i,.\~~"·· <~~i!. ~,·,~~--<)?;n Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-08-04 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ -Cand idate query tools Provided Gateway/ provide Fund ing Source (Dept, Fund, Account, Center) through Talent 1 functionality Reporting or Acqu isiti on to report on Query Tool Managemen all criteria U Reporting held within Tools the system . 46-08-05 46 -Temporary Services Human PeopleSoft Resources/ reporting and RQ-Candidate qu ery tools Provided Gateway/ provide Number of Assignments through Talent 1 functionality Reporting or Acquisition to report on Query Tool Managemen all criteria U Reporting held within Tools the system . 46-09-00 46 -Temporary Services Human People Soft Resources/ reporting and query System provides ability to calculate billing rate using variables in user-defined formu las (Market rate , RQ -Provided Candidate tools provide advertising costs, administrative salaries). through Reporting Gateway/ Talent 1 O functionality to or Query Tool Acquisition report on all ad -hoc ManagemenU criteria held within Reporting Tools the system . 46-10-00 46 -Temporary Services Human Resources/ System provides ability to maintain Resource List by skill set (register) with ability to do referrals . SF -Standard Candidate Functionality Gateway/ Talent Acquisition Manaaement 46-11-00 46 -Tempora ry Se rvices PeopleSoft has a Human variety of Resources/ partnerships with TP -Third Party Candidate 3rd party products System provides the ability to scan Resumes for keywords Software Gateway/ Talent to scan resumes Required Acquisition into the system Management and perform keyword search on the information . Staffing Requirements ERP Project Appendix D -Functional Requirements Matrix \:,:'.~--:."·~ . ·. _, .~:.z:::: ~~ ~;" _. _" ,__.::fY~Jfu'lf1J"j!TI~J'.Jif~'.t)'.It'1ff~1[(:'~'!ttfftrifil'\In_; f~;,i .'. '.~~'.S,/: : :3,· :.; ;;;;t_ Z.:.·.,..,· ;.:):.,/""; ,; .{~[fr: · 2'.: .:· _.'. ~~ "l[ ' < ' . ,-. ·I -' :-· :,::r-r <.'-'!':.: '.i; :.:.:...:1 ' --~ --... ~ ~ , ' . Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 46-12-00 46 • Temporary Services Human Resources/ System provides the ability to create a web accessible employer survey to evaluate hiring process SF -Standard Candidate Functionality Gateway/ Talent Acquisition Management 46-13-00 46 . Temporary Services Human PeopleSoft Resources/ reporting and query System provides a Report by employee to ensure resources not in excess of 1040 hours annually in an RQ -Provided Candidate tools provide through Reporting Gateway/ Talent 2 functionality to assignment. or Query Tool Acquisition report on all criteria Management/ held within the Reporting Tools system . 46-14-00 46 -Temporary Services PeopleSoft delivers the functionality to Human access all Resources/ information System provides a means to recover cost for an internal staffing agency from customer depa rtments RQ -Provided Candidate surrounding a through Reporting Gateway/ Talent 6 position , including based upon the difference between bill rate and pay rate. or Query Tool Acquisition costs associated Management/ with its Reporting Tools development in coordination with a staffing agency. 46-15-00 46 -Temporary Services PeopleSoft delivers Human Resources/ the tools to assist Candidate with custom System provides the ability to interface with the City's MARS financial system for the purpose of Ml-Minor Gateway/ Talent 8 devel opment of recovering HR temporary services expenses from customer departments . Modification Acquisition integration to Management/ legacy systems for Reporting Tools capturing service expenses . StaffingHiring Requirements Page 277 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i'.i"<l!~~'lc~c,, ... ~, .. ~~,~Wt;'j!f_~;2;,*'.ft~~-~.;;!;k',1,~T1me and-l!:aboll!ReaulrementstI4•·l...v!,~~; -. iih~;~ .. ~-'t~~:{t~-~'i}i ... ;'~:4; ~J~~'t;,:~rt~~;:~ ~~;~~--. ~, ~~(''-Ir -~~r-~ .. ·¥'r" ·~-~-~·1:t~? Reqt Num Category Requi rement Text Degree of Fit Module Hours to Modify Comments Response 1~:-4'8".oo,oo~ <l!l~\Tlt GenlfRqmt~~'i.~ ,:,"F~•i'i..<il>'~~"'Z~!·~~~ .. ;,''o1il"frtfe111ddlll11b'l>,rJGenei'lltift~ulranientltt.,~""'1(;~-:,:l.i'lt'11~ . . ~-~-)~~~,~~-Z.' ;..,...,.....ttr-~-~,,..-t.;~t"-~ ... ,., •• ~'itit-. .. .- 48·01-00 PeopleSoft Time and Labor is designed to be flexible enough to accommodate different and unique business requ irements . System provides the ability to allow employees and employee groups to be processed based on positive SF -Standard Time & Labor PeopleSoft Time or exception time entry. Functi onality and Labor provides features to track time for both elapsed versus punched time reporters , and excepti on versus positive time 48 -TL Gen . Rqmts reoorters . 48-02-00 System provides the ab ility to track history of time entered by calendar year, fisca l year, month , wee k, SF -Standard Time & Labor 48 -TL Gen . Rqmts dav and oav oeriod. Functionality 48-03-00 System provides the abil ity to check employee status prior to allowing time entry (check for suspension , SF -Standard Time & Labor 48 -TL Gen . Rqmts terminated). Functionality 48-04-00 System provides the ability to produce default hours for exception based employees based on user SF -Standard Time & Labor 48 -TL Gen . Rqmts defined orofiies (e .a . work schedules emolovment status). Functionalitv 48-05-00 SF -Standard Human System provides the abil ity to adjust profile for ind ividual employees. Functional ity Resources 48 -TL Gen . Rqmts 48·06·00 System provides the ability to allow for the following types of time entry: 48 • TL Gen . Rqmts 48-06-01 SF- Onl ine by the employee (web enabled) Standard Time& Labor 48 -TL Gen . Rqmts Functiona li ty 48-06-02 SF- Entry by data entry personnel or time keepers Standard Ti me& Labor 48 -TL Gen . Ramts Functionality 48-06-03 SF-Time& Third party time entry systems Standard Labor 48 -TL Gen . Rqmts Functionality 48-06-04 IVR (TeieStaff in terface) TP -Third Th ird Party 48 -TL Gen . Rqmts Party 48-07-00 System provides the ability to allow employees to submit more than one timesheet (one per SF -Standard Time & Labor 48 -TL Gen . Rqmts aooointment/oosition) with in a oav oeriod . Functionality Time_Lab • '-''lquirements ERP Project Appendix D -Functional Requirements Matrix "I"li~.:.;1.'Jwt,d.;';, ti"~~,.a:,,·':"tf,11'~""::ia:" ~;1&. ,;;;r..,;~;,nme,andlll.abor Recilllreinents ?iii"",'"~'.ltii=: .'"«:~, .. r,w.::r::Jifil.:.5, · :J'l· "ie.i.-C·:~iliii'?-;.'f~ J 'l1s•P\~t'~.;<;:;i>i.;:;l ~~~,~~~~ ~.i..l-1.{;#~~~ i,:_,··~;'c'?''&'~~tti· ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-08-00 System provides the ability to define timesheet fields by department, job class , hours type, cost center, SF -Standard Time & Labor 48 -TL Gen . Rqmts oroiect location accountina distribution. Functionalitv 48-09-00 System provides the ability to allow timesheet edits to be defined by department, job class , hours type , SF -Standard Time & Labor 48 -TL Gen . Rqmts cost center, accountina distribution . Functi ona litv 48-10-00 On-line timesheets are standard delivered System provides the ability to produce on-line or printed pro-forma timesheets for each em ployee SF -Standard Time & Labor functionality. The including anticipated distribution of hours based on a static model associated with position assignment. Functionality delivered reporting tools can be used to create the 48 -TL Gen . Rqmts orinted forms . 48-11-00 PeopleSoft is an in tegrated HCM solution . As a result all of an System provides the ability to default as much information as possible during the timekeeping function , employees defau lt information will be including : used unless it is overridden when the Time Administration 48 -TL Gen . Ramts process runs. 48-11-02 SF-HR/Absenc Department Standard e Managemen 48 -TL Gen . Ramts Functionality t Time& 48-11-03 SF-HR/Absenc Divisio n Standard e Fun ctiona lity Managemen 48 -TL Gen . Rqmts t Time& 48-11-04 SF-HR/Absenc Branch / office Standard e Functionality Managemen 48 -TL Gen . Ramis t Time& 48-11-05 SF-HR/Absenc Section/ unit Standard e Functionality Managemen 48 -TL Gen . Rqmts t Time& 48-11-06 SF -HR/Absenc Name Standard e Functionality Managemen 48 -TL Gen . Rqmts t Time& Time_Labor Requirements Page 279 of 403 November 15, 2007 ERP Project Appendix D · Functional Requirements Matrix tl~:';~&1',f~i\t';,i~W,f,;~it.~~~ .. ,~;el:"'t\it:l~'~ ;'V.llJ'.;Jl(me "ana J.'a boriReaul~e.mehts'l"lu.l'li ·'~$!,;~ •Yf1;!Jl1't'~l\':,W),,!i~,i~W~~•J.!e'.il'~ .. ./i1~J1,~t~~-~;;,,4;:i)-~1',AAt!,.~~ ,l\~~"'~-~1\!$°'il'lllt.O ~:''~~ •• ·'?~ ~~'i;i.lf;~f!if.,.,'<ji,; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-11 -07 SF-HR/Absenc Employee number Standard e Managemen 48 -TL Gen . Rqmts Fun ctionality t Time& 48-11 -08 SF-HR/Absenc Pay period and dates Standard e Managemen 48 -TL Gen . Rqmts Functional ity t , Time& 48-11-09 SF-HR/Absenc FLSA Standard e Functional ity Managemen 4 8 -TL Gen. Rqmts t Time& 48-11-10 SF -HR/Absenc Employment type Standard e Managemen 48 -TL Gen . Rqmts Functional ity t Time& 48-11 -11 SF-HR/Absenc FTE Standard e Functi onality Managemen 48 -TL Gen. Rqmts t Time& 48-11-12 SF-HR/Absenc Position number Standard e Functionality Managemen 48 -TL Gen. Rqmts t T ime & 48-1 1-13 SF-HR/Absenc Job Class code and title Standard e Functionality Managemen 48 -TL Gen . Rqmts t Time& 48-1 1-14 SF -HR/Absenc Las Vmost recent personnel actio n date Standard e Ma nagemen 48 -TL Gen . Rqmts Functionality t Time & 48-11 -15 SF-HR/Absenc Dai ly schedule information for hours worked , leave Standard e Managemen 48 -TL Gen . Rqmts Fun cti onal ity t , T ime& 48•11-16 SF-HR/Absenc Hol iday status Standard e Managemen 48 -TL Gen. Rqmts Functionality t Time& 48-1 1-17 SF-Absence Leave accrual basis Standard Managemen Functional ity t , Time& 48 -TL Gen. Rqmts Labor 48-1 1-18 SF-Absence Leave balances Standard Managemen Functionality t , Time& 48 -TL Gen . Ramis Labor Time_La ~-'l.equirements ERP Project Appendix O -Functional Requirements Matrix ,:.,~~".,."(ti,~»~t'i~itl1i&i';;i~"'.111~",;c~,'11;i",~~'M1>!1~\IM~J Jmli;anil'Ca6or,Reaulrenfen~,~;i.. ,,L~,f~~~~ ... 'i'~fl<~~~ll~~,~"\'~~~ ~·~~~.~,t,ii';;'Mt·. IL*'.:,V.~J,,,,, ,'-, '" \~p -i~ *~ . . .,,~\l-/1:i ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-11 -19 SF-HR/Absenc Probation status Standard e Functionali~ Managemen 48 -TL Gen. Rqmts t T ime& 48-11-20 SF-HR/Absenc Probation end date . Standard e Functionality Managemen 48 • TL Gen . Ramts t T ime& 48-11 -2 1 SF-HR/Absenc Last or most recent personnel action (type of action) Standard e Managemen 48 • TL Gen . Ramts Functionali~ t Time& 48-11 -22 SF-HR/Absenc Accounting Distribution Standard e Managemen 48 -TL Gen . Rqmts Functionali~ t T ime& 48-11 -23 SF-HR/Absenc Shift Standard e Functionality Managemen 48 -TL Gen . Rqmts t Time& 48-11-24 SF-HR/Absenc Crew Standard e Functionality Managemen 48 -TL Gen . Rqmts t Time& 48-11-25 SF-HR/Absenc Location Standard e Functi onality Managemen 4 8 -TL Gen . Rqmts t T ime& 48-12-00 System provides the ability to allow multiple time codes for an employee . SF -Standard T ime & Labor 48 -TL Gen . Rqmts Functionality 4 8-13-00 System provides the ability to restri ct time codes by departm ent , j ob classification , workgroup . SF -Standard T ime & Labor 48 -TL Gen . Rqmts Functi ona lity 48-14-00 System provides the abil ity to define maximum number of hours by pay code by department, job SF -Standard Time & Labor 48 -TL Gen . Rqmts classification employment status (full time part time), workqroup . Functionality 48-15-00 System provides the abil ity to generate additional rows for time codes not defaulted such as specialty SF -Standard Time & Labor 48 -TL Gen. Rqmts I Pav . Functionality 48-16-00 System provides the abili ty to verify actual hours worked based on work sch edule and tim e codes . SF -Standard T ime & Labor 48 -TL Gen . Rqmts Functionalitv Time_Labor Requ irements Page 281 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ;,~,,!:Jll!~;\\}',:,t,; ~"":f~,,i;>4;r~,.;t'tl.'.m,~~~f,MNZfi'-':fJinetand )lfa6?)1t Re"/Julre'lnentsi,~"i.?~i~:?~"'11";1,""'"'W;,e&!.s;'l;,,M:>f~ia,,~'*-"'f'i,-;"' ~r-·~ ... _·-,"~'!;ttlli,lti:I' .. •, ·-.. , V"#.~f;,~sf\Ww, -~ ;.'_'( ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-17-00 The Time and Labor module is integrated with the Projects module , which provides the projects available for a particular employee to System provides the ability to allow for employees to charge time to a specific program or project and SF -Standard Projects, Time & charge time against. specify the type of work performed (e .g., activity). Functionality Labor Alternatively, (if Projects is not being used) the task profile feature can be used to default projects available for a particular 48 -TL Gen . Rqmts employee. 48-18-00 System provides the ability to default projects available for a particular employee . SF -Standard Projects, T ime & Please see 48-17- 48 -TL Gen . Rqmts Functionalitv Labor 00 Comment 48-19-00 System provides the ability for designation of default ("home") accounting information to be used on time SF -Standard entries where no additional information is specified on the timesheet, including positions which are Functionality Time & Labor 48 -TL Gen . Rqmts soread across multiole account distributions. 48-20-00 System provides the ability to allow employees to charge time to a Cost Center other than their "home" SF -Standard Absence department or Cost Center (with interactive ed it) based on user defined options by department, account Functionality Management, 48 -TL Gen . Rqmts distributions. Time & Labor 48-21 -00 System provides ability for user to specify distribution percentages when multiple account distributions SF -Standard Management, 48 -TL Gen . Rqmts are charoed /or the use of actual hours bv account distributions). Functionalitv Time & Labor 48-22-00 System provides the ability to display current earned leave balances for each employee while time is SF -Standard Absence Management, 48 -TL Gen . Rqmts being entered or reviewed . Functionality Time & Labor 48-23-00 System provides the ability to allow interactive edits of leave data entered for the period against the SF -Standard Absence 48 -TL Gen . Rqmts emolovee leave balances. Functionalitv Manaqement 48-24-00 System provides the ability to check FMLA and Military Leave eligibility when entering leave time . SF -Standard Absence 48 -TL Gen. Rqmts Functionalitv Manaaement 48-25-00 System provides the ability for the adjustment of leave balances for the calendar year without going to a SF -Standard Absence 48 -TL Gen. Rqmts different data entrv window. Functionalitv Manaaement 48-26-00 System provides the ability to allow for daily time entry. SF -Standard T ime & Labor 48 -TL Gen. Rqmts Functionalitv 48-27-00 System allows for entry of total hours per pay period by pay type . SF -Standard Time & Labor 48 -TL Gen. Rqmts Functionalitv 48-28-00 SF -Standard Absence System provides the ability to allow entry of units as well as hours. Functionality Management, 48 -TL Gen . Rqmts Time & Labor Time_Lab -0 equirements ERP Project Appendix D -Functional Requirements Matrix ~~~t-~~w~.~·'"'&.'(~~~~~iffe1~~~~~~ "!~'l!i2~~.JJ1me'tand \Cabor'!Reauli''i!inerits~\i~4"•,,. ,•f":;<i,,;t' " ,~f_,,~-:.-~ori· ... ~~:<'~1~ ~1?-~r A<,!~?·~1~--: ~~t~•!. •· .,.,.,} )~;~~jz.,:-~iitt.'f! t;t:.¥w.1",r.i ;1~'. ~ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 48-29-00 System provides the ability to calculate/verify overtime hou r el ig ibility based on user defined rul es 48 -TL Gen. Rqmts including : 48-29-01 SF-Time& FLSA Standard Labor, 48 -TL Gen . Rqmts Functionality Payroll 48-29-02 SF - Ability to generate overtime for all types of schedules such as 40 hour, 28 day Standard Time& Labor 48 -TL Gen . Ramis Functionality 48-29-03 SF-Ability to correctly compute overtime for split work weeks (portions of work week are a part of two Standard Time& pay periods) Functionality Labor 48 -TL Gen. Ramts 48-29-04 SF-Abil ity to handle combined rates of overtime for employees who have time tied to more than on e Standard T ime& appo intment which may be in more than one department Functionality Labor 48 -TL Gen. Ramis 48-29-05 SF -T ime& Spread overtime among account distributions worked Standard Labor, 48 -TL Gen. Ramts Functionality Payroll 48-29-06 SF- Recogn ize distinction between regula r and. premium overtime Standard T ime& Labor 48 -TL Gen . Ramts Functionality 48-29-07 SF-Time& Other C ity pay pol ic ies . Standard Labor, 48 -TL Gen. Rqmts Functional ity Payroll 48-30-00 System provides the ability to generate holiday schedules, on an as needed , user defined basis , and SF -Standard HR , Absence Management, 48 -TL Gen . Rqmts automatically update eligible employee time and attendance records where applicable. Functiona lity Time & Labo r 48-31 -00 System provides the ability to automatically default hours for eligible employees for holidays, including : 48 -TL Gen. Rqmts 48-31 -01 SF-Absence One normal work day for all eligible employees based on schedule Standard Managemen t , T ime& 48 -TL Gen . Rqm ts Functi onality Labor 48-3 1-02 SF-Absence Accrue one normal work day leave fo r certa in employees that normall y wo rk on hol idays Standard Managemen t , Time& 48 -TL Gen . Ramis Functionality Labor 48-3 1-03 SF -Time& Allow payment for holiday worked based on department, and pay type Standard Labor , 48 -TL Gen . Rqmts Functional ity Payroll Time_Labor Requirements Page 283 of 403 November 15, 2007 ERP Project Appendix D · Functional Requirements Matrix ~~~,it!:~·}(~1~';;1,.,,~,~1~)t.,,fii~~~,:r:~Jlrife!'aridl~al:ior,Re'diilrem·e'""nti~'i':kM'c,;'{~¥5,r~~~·rn"~t,im~";;f -~·""Jfii.,µ;;,il:!ia,:li?f.~" ~'\!'*',~Cb,. [,1t{!\t-1:;t,$''ii1z,l'l'if.,'· ·t '"""ell~ , ·, ~~;;<Rtlit'-~--·-'~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response SF-Time& Abil ity to define normal work day by hours by work group Standard Labor 48 -TL Gen . Ramts Functiona lity 48-31 -04 SF-Absence Provide user defin ition for e li gibility (for example, positi ve pay status fo r th e major portion of prior Standa rd Managemen day, on qualified leave type) Functionality t , Time& 48 -TL Gen. Ramts Labor 48-32-00 Absence System provides the ability to allow for the process ing of time from two different years at t he same ti me. SF -Standard Management, Functionality Time & Labor, 48 -TL Gen. Ramts Payroll 48-33-00 System provides the ability to allow employees to enter multiple time records for a 24 hour period SF -Standard T ime & Labor 48 -TL Gen. Rqmts includ ing varying periods of time worked , projects and account d istributions worked w ith in a g iven shift . Functionality 48-34-00 Peo pleSoft provides a variety of capabilities to support each shift schedule , including a fi xed schedu le, rotating schedu le System provides the abili ty to all ow each departme nt to create work sh ifts and work schedules of and dynam ic sc hedule variable duration , for example: environments . Employees can view the ir monthly schedule includ ing work and shift information , planned absences and holidays. 48 -TL Gen . Rqmts 48 -34-01 SF- 24 hour shift Standard Time& Labor 48 -TL Gen . Rqmts Functionality 48-34-02 SF-T ime& 8 hour shift Standard Labor 48 -TL Gen . Ramts Functionality 48-34-03 SF- 28 day Standard T ime& Labor 48 • TL Gen . Ramts Functionality Time_La ,.. 0 equirements ERP Project Appendix D -Functional Requirements Matrix ~~-. ':"l's:<ii.i',.;;,.;s~·-J!'f•"' ~.,~$:-r~,'t,~ "" 'ci,,1•y.r1ine'and :CaborlReaulrements ,t.leJ".' :1."':•'W*fi~~!i' ~'!"\l!~-1'£.'Ji -·•;.. ,;,r, ;.~'if.~--~<': :;;,, '.>«,i'?,i~J;~ ;--., .r;1?.~!4~1~1t·'.*J~ ~11!\'*-i'\fiiiJ~: ~•~;, ~\·t_f:~7~:{fr'_)f Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-34-04 SF- Day of schedule start (Monday, Tuesday, day after end of last schedule) Standard Time& Labor 48 -TL Gen. Rqmts Functional ii) 48-34-05 SF- Combinations of shift , schedule, and schedule start. Standard Time& Labor 48-TL Gen . Ramis Functionality 48-35-00 System provides the ability to make on-line correction of work distribution . SF -Standard Time & Labor 48-TL Gen . Rqmts Functionalitv 48-36-00 Absence System provides the ability to make time worked changes to prior pay periods to correct pay, hours SF -Standard Management, worked, retroactively. Functionality Time & Labor, 48 -TL Gen . Rqmts Payroll 48-37-00 Absence System provides the ability to future date leave transactions for processing during the appropriate pay SF -Standard Management, period . Functionality Time & Labor, 48 -TL Gen . Ramis Payroll 48-38-00 System provides the ability to track time for non -employees including vendors , contractors and other SF -Standard HR , Absence Management, 48 -TL Gen . Rqmts third parties . Functionality Time & Labor 48-39-00 SF -Standard Absence System provides the ability to track time in hours (with two decimal places), days and weeks . Functionality Management, 48 -TL Gen . Ramis Time & Labor 48-40-00 System provides the ability to track comp time and overtime earned per resource (employee and SF -Standard Absence Management, 48 -TL Gen . Ramis contractor). Functionality Time & Labor 48-41 -00 System provides the ability to track billable and non-billable hours on a project or program basis . SF -Standard Projects, Time & 48 -TL Gen . Rqmts Functionalitv Labor 48-42-00 HR, Absence System provides the ability to automatically compensate for seasonal time changes . SF -Standard Management, Functionality Time & Labor, 48 -TL Gen . Rqmts Payroll 48-43-00 PeopleSoft delivers workftowfor approvals going to the supervisor. System provides the ability for flex ible workflow for rev iew and approval of timesheets and expenses, Ml-Minor HR , Time& 12 Modifications are including : Modification Labor, Expenses easily accomodated using the delivered workftow tools for configuration . 48 -TL Gen. Rqmts Time_Labor Requirements Page 285 of 403 November 15, 2007 ERP Project Reqt Num Category 48-43-01 48 • TL Gen . Rqmts 48-43-02 48 • TL Gen . Rqmts 48-43-03 48 • TL Gen . Rqmts 48-43 -04 48 • TL Gen . Rqmts 48-44-00 48 • TL Gen. Rqmts 48-44 -01 48 • TL Gen . Rqmts 48-44-02 48 • TL Gen . Rqmts 48-44-03 48 · TL Gen . Rqmts Time_La ~-~equirements Requirement Text Routing of individual timesheets to timekeepers and /or supervisors for employees performing direct entry Routing of batches of timesheets to appropriate management personnel Assign employees to workgroups that are routed through workflows Routing may vary depending on exceptions to time reported {leave taken , overtime) System provides the ability for controls that specify expected minimum and maximum hours by : Department Division Branch / office Appendix D -Functional Requirements Matrix Degree of F It Module Hours to Modify Comments Response SF-Time& Standard Functionalil) labor SF-Time& Standard labor Functionality People Soft provides a variety of ways to handle approval of timesheets , such as by Workgroups SF-Time& and Time Standa rd labor Reporting Functionality Codes . If additional methods or notifications are needed they can be configured using the delivered toolset. SF-Absence Standard Managemen Functionality t , Time& Labor SF -Standard Time & labor Functionalitv SF-Time& Standard Functionality labor SF-Time& Standard labor Functionality SF-Time & Standard Functionality labor ERP Project ReqtNum Category 48-44-04 48 -TL Gen. Rqmts 48-44-05 48 -TL Gen. Rqmts 48-44-06 48 -TL Gen . Romts 48-44-07 48-TL Gen . Romts 48-45-00 48 -TL Gen . Rqmts 48-46-00 48-TL Gen . Rqmts 48-47-00 48-TL Gen . Rqmts 48-48-00 48-TL Gen . Rqmts 48-49-00 48-TL Gen . Rqmts 48-50-00 48 -TL Gen . Rqmts 48-51-00 48 -TL Gen . Rqmts 48-52-00 48 -TL Gen . Rqmts 48-53 -00 48 -TL Gen . Rqmts Time_Labor Requirements Appendix D -Functional Requirements Matrix Requirement Text Section / unit Time sheet transmittal (positive & exception reporting) User-defined Position code Degree of Flt Response SF- Standard Functional ity SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF -Standard System provides the ability to allow for supervisory deleqates to be assiqned for approval of time sheets. Functiona lity System provides the ability to not allow for work time to be entered in advance of actually working (by SF -Standard day), on a department by department basis , with the ability to override . Functionality System provides the ability to produce on-line or printed pro-forma timesheet for each employee SF -Standard includina anticipated distribution of hours based on historical time entrv session(s). Functionality System provides the ability to record comments regarding a specific work activity . SF -Standard Functionality System provides the ability to enter statistical information when required (e .g. equ ipment usage, units of SF -Standard work accomplished). Functionality System provides the ability to allow for a comment area on the time entry screen . System provides the ability to allow scheduling of period ic sh ifts or schedules on a user defined bas is, up to 12 months out on an onaoina basis . System provides the ability to support "matrix" style time entry for multiple employees when all employees have the same pay type and accounting d istribution (for example , unit time sheets for the Safety personnel). System provides the ability to enter time by resources assigned to specific tasks . Page 287 of 403 SF -Standard Functionality SF -Standard Functionality SF -Standard Functional ity SF -Standard Functionality Module Time& labor Time& labor Time& labor Time& labor Time & labor Time & labor Time & labor Time & labor Projects , Time & Labor Time & labor Time & labor Time & labor Time & labor Hours to Modify Comments T&L is del ivered w ith five user defined or configurable fields plus three other configurable chart of account fields that can be used for user- defined codes . November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~,f,£)~i'61~li',f;~zei;fw'Ji\~~w.i.."il'~~iil'i!Y.~"'-~,j;',J')Ji(me1anifili:aboriR&aulrfime'rits~?!;i~.,:~~~~'iiE.~v'~.W:.;~~3";f',',f.~/-',,, ' '\. ~~itit#,!-b'll,;"~1 'i!.\".>';J:;~-~~$-~ ~ ~='· . ,i:'fi$ffe#<t.li(~j,,,,~. -, 1;\ ."~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-54-00 PeopleSoft Time & Labor is easily configured to generate on-line System provides online notification of scheduled hours exceeded . SF -Standard Time & Labor notifications via Functionality exception processing for exceeding specified 48 -TL Gen . Rqmts thresholds . 48-55-00 PeopleSoft Time & Labor is easily configured to generate on-line System provides on line notification of surpassed workload thresholds . SF -Standard Time & Labor notifications via Functionality exception process ing for exceeding specified 48 -TL Gen. Rqmts thresholds . 48-56-00 Projects , Time & System provides the ability to capture hours or miles aga inst assets and City equ ipment during time Ml-Minor Labor, HR , 48 -TL Gen . Rqmts entry. (Travel expenses) Modification People Tools 6 48-57 -00 SF -Standard Human 48 -TL Gen . Rqmts System provides the ability to capture the contract and vendor numbe r for contra ctors . Functiona lity Resources Time_Lab • "<iquirements ERP Project Appendix D -Functional Requirements Matrix ~l't\oit~;;i:"',~"" , !-t _;•e,~i:r.,1.1!/i;°\'S"~~~"'"''"'"~"-pv'iT<lme'and t:abol"Bifciblrementa l!hr.i;.;.;-:~~"-':< "··:. ';,_~.;~·.l:JitJ.t};;~i;.u;,•,,':&' .. ~: ~1f}.;-~,i;:-·' ··1r~~?~~.;z:-:,z-.:.'J ,l-,< -.,.u~.~'~?~~fk¥~~i,' ,,;}ifoi< ,;>ti~1.ti,!, •• 111",·-·:.t ':~·· ,;,·,·~i~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 48-58-00 Collection of payable and non- payable time can be entered via self service (web based for employee or manager); Rapid Time sheets (HR Time Keeper), a System provides the ability to interface with automated time collection (ex -proximity card readers , SF -Standard Web Clock (Kiosk) Time & Labor or by an authorized TeleStaff IVR) for time and all timesheet information . Functi onality user. In addition , PeopleSoft has formal partnerships with Kro nos, Timelink International, Kaba Benzing , and TAU< Corporation for hardware interfaces. 48 -TL Gen. Rqmts 48-59-00 PeopleSoft provides the functionality to interface with other components of the enterprise application and connect with legacy and 3rd party systems System provides the ability to capture usage of equipment (hours or miles) at time entry, and interface Ml-Minor Time & Labor, using the delivered 48 -TL Gen . Rqmts this information with other systems , i.e. fleet management systems. Modification People Tools 6 toolset. L ./19tOO-OOll' .J9;.,~oor,!l)lstri0ulior:t~,~;:.t.;,,.,,· ;'Fri1'<Vtet-!i\\~v·, · "'·'Q'"'q ·t:-.,'ii(:, .. ,,'i1);1J,,'i.~t111>or.:01sfr1but1on~fl'.·;~.*.~.h, •!"" 11.~'si.<if.~.,,.;m;t ~oal'l:tw.-;f;f:,,,~~~l'l-' llf.:i~~~:':~~·':#. 1t',.;·J;',i;;;~~:-~., •. , ~- Time_Labor Requirements Page 289 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix fif~!i~(~~~~~ t :;,~_:o.i " ·noiii* '.4-.'l'llfJ.',it,·.•J.%.fJ<lmeJand 1t:aboi':Reaulfemen 1llf.tW:1'."7llt·~~;:1fi;\-\"\\is\.~,'f,-~~/s<·c~#.i,~'tl.)fl'i;\,; ft.,i,),{'£fi4<::il!il>~, ~cdJ!i:ii'J/·"';-:\~)·, :,.·., ~I~~,lif~; ~-~x:it? •• ;::r-.,f.,,,,~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 49-01-00 In PeopleSoft Time and Labor, the organization can define an unlimited number of Task Profiles . Task Profiles establish labor distribution instructions . Those instructions designate the data elements to which time should be charged, such as company, business unit, department, product, project, task , activity, System provides the ab ility to allocate labor expense and other payroll liabilities to the COA elements resource, resource 49 -Labor Distribution and other data fields , includina , but not limited to the followina : activity, and so on . 49-01·01 SF-Time& Standard Labor, 49 • Labor Distribution Fund Functionality Payroll 49-01-02 SF -Time& Standard Labor, 49 • Labor Distribution Sub Fund Functiona lity Payroll 49-01-03 SF-T ime& Standa rd Labor, 49 -Labor Distribution Appropriatio n Functionality Payroll 49-01·04 SF-Time& Standard Labor, 49 -Labor Distribution Sub Location Functiona lity Payroll 49-01 ·05 SF-Time& Standard Labor , 49 -Labor Distribution Department Functionality Pavroll ERP Project Appendix D -Functiona l Requirements Matrix Degree of Fit Modul e Hours to Modify Comments Res pon se Reqt Num Category Requ irement Text 49 -0 1-06 SF-Time& Standard Labor, 49 -Labor Distribution Locatio n Functionali\\/ Payroll 49-01-07 SF-T ime& Standard Labor, 49 -Labor Distribution Task Functionali\\/ Payroll 49-01-08 S F -T ime & Standard Labor, 49 -Labor Distribution Sub Task Functionalil) Payroll 49-01-09 SF-T ime& Sta ndard Labor, 49 - Labo r Distribution Task Order Functional ii) Pavroll 49-01-1 0 SF-Time& Standard Labor, 49 -La bor Distribu tion Reporting Code Functionalil'. Payroll 49-01-11 S F -T ime& Standard Labor, 49 -Labor Distri bu tion Su b Repo rt ing Co de Functionalil') Payro ll 49-0 1-12 SF-Time& Standard Labor, 49 -Labor Distribution Program Functionalil'. Pav roll 49-01-13 SF-T ime& Standard Labor, 49 -Labor Distribution Program Period Functionality Payroll 49-01-14 SF-T ime& Standard Labor, 49 -Labor Distribution Phase Functiona lity Payroll 49-01-15 SF-T ime& Standard Labor, 49 -Labor Distribution Activity Functionality Payroll 49-01 -16 SF-Time& Sta ndard Labor , 49 -Labor Distribution Unit Fun ctionality Payroll 49-01-17 SF -Time& Stan dard Labor, 49 -La bor Distri bu tion Sub-Un it Fun ct io nality Pa yro ll T ime_Labo r Requirements Page 291 of 403 Novem ber 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix .,;,r~ 'l>""'~{;-,/i, ':'f!'t,i:;i\i','='f~~~~.,,;-~,ll{\Ql;:i<;, .. :;,;i.e ,rme"lan'd 1Cabor-, lieaulrements:,·~,,:;,. ·'*:,;.""iit '" ··~ · ,, "'.o:,,:,,=·•'!'fl."'' ~'id,/;. '@?,~m;·,;:.;,r.; ~)§Ji~·-:tt ,,,"'>t,, .,,,J ~JJ.i"',>·,~~(~,:; '*.7,\:fjt~~ii-~(jf~ ~m,~,,~i::~,:.'I(:< Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 49-01-18 SF-Time& Standard Labor, 49 -Labor Distribution Sub-Object Functionality Payroll 49-01-19 SF-T ime& Standard Labor, 49 -Labor Distribution Department Object Functionality Payroll 49-01 -2 0 SF-Time& Standard Labor, 49 -Labor Distribution Sub-Activity Functionality Payroll 49-01-21 SF-Time& Standard Labor, 49 -Labor Distribution Function Functionalitv Payroll 49-01-22 SF-Time& Standard Labor, 49 -Labor Distribution Sub-Function Functionality Payroll 49-01-23 SF-Time& Standard Labor, 49 -Labor Distribution Template Functionality Pavroll 49-01-23 SF-Projects.Tim Standard e & Labor, 49 -Labor Distribution CPMS trackina Functionality Payroll 49-02-00 Delivered integration exists between the PeopleSoft HRMS and PeopleSoft's General Ledger application. New System provides the abi lity to constantly refresh COA revisions , from the financial system , to the COA Ml-Minor integration can be structure maintained within the HR/Payroll system (real time). Modification People Tools 12 configured with the delivered People Tools to support integration with a third party financials application, in a real-time/near real - tiime scenario . 49 -Labor Distribution Time_Lab • Qequirements ERP Proj ect Appendix D -Functiona l Requirements Matrix ,~~·-<.1 ..,,1i,;ll,''iit"'..t~i!F-*""'1"~"''*,~l, ~-,s •;'Jf'.t w~fimera'ifd ,C.a bori:Reaulrementiil~~4/1,;'\llJ\'°!r-¥.¥;,;:,",,n,""l:,i;_,,,.w~~.?~t~,;.,,,;\~'/q~~h!W "" ,-~~·.!f.J:!tw.,;,, ,J\' ..... '71',:f,,.;; '.'ff;i, ~:.1\:1~' Mn"!l'J::~'."'f}_ ... • •. ,..,;.?J;,~,r:."'ii •. '"'. .. ,· Req t Num Category Requ irement Text Degree of Fit Module I Hours to Mod ify Comments Respo nse 49 -03-00 The effective dated nature o f transacti on data System provides the ability to retrieve labor cost distribution transactions for audit and re conci li ation SF -Stan dard Time & La bor with in Peopl e Soft p urposes for at least the current period plus 6 years . Fu nctio na lity easi ly satisfies his tory requirem ents for 49 -Labor Distribution the city. 49-04-00 The effective dated nature of transaction data System provi des the ability to maintain la bor distribution transaction level detail on line for a minimu m of SF -Standard Time & Labor with in Peopl eSoft th ree years. Functionality easi ly satisfies histo ry requirements for 49 -Labor Distribution the city. 49-05-00 The d elivered ap plication System provi des a mechanis m to make mass co rr ectio ns/updates to groups of labor distribution Ml-Minor Reporting Tools, develop ment a nd transactions se lected by key fie lds w hile mai ntaini ng an a ud it tra il. Modification Ti me & La bor 6 reportin g tool s can be used to create th e desired 49 -La bor Distribution function a lity . 49-06-00 System provi des the ability to distribute employer-paid benefits and costs of paid leave taken and t he SF -Stand a rd Pay roll , Ti me & Labor, Benefits 49 -Labor Distribution hours associated with e ach cost. Functiona lity Administration 49 -07-00 System provi des the ability to distribute costs based upon time reported in user-defined increments. SF -Standard Payroll , Time & 49 -Labor Distribution I (m ulti ole fu nd accou nts\ Functionalitv Labor 49-08-00 Th e effective dated nature of RQ -Provided Payroll , Time & transaction data System provides the ability to use year-to-date information by employee to project rema ining fiscal year within Peo pleSoft costs . through Reporting Labor, Benefits 8 maintai n s YTD or Query T oo l Administration data for access in repo rt in g and 49 -Labor Distribution I oroiectio ns. 49-09-00 System provides t he a bility to allow users to define specific payroll -related costs to be considered in the SF -Standard Payroll , Time & 49 -Labor Distribution distribution orocess. Functional ity Labor 49-10-00 System provides the ability to distribute non -labor costs (i.e ., vehicle m ileage) based upon em ployee SF -Stand a rd Payroll , Ti me & 49 - La bo r Distribution time data. Fu nction ality Labor T ime_La bor Require me nts Pa ge 293 of 403 Novem ber 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ""'' >iif/1.;,t~·::· , ,,.fi11;;~t~W~~~i'.f.~::,~~.i.,,;:a:l;';,:tn'ime;al1d't.11borJReaulfements~t.~~"fi';~,;,.;\}:;.;~ia;r~~,i~·~>k'AZf~~t;,,n;..°'',. "'--~:(!!'/;'t! .. '?ffit~.:f'J :t;,,t~"t~;.,r~~.r,~ ~1b'1\~'m..6'iiit--.#-.S::-M".'!':.Y~<: ' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 49-11-00 ,u _ .. .•. •u uu,uu nature of transaction data within PeopleSoft supports using ad- hoc queries and historical data for determ ination of labor distribution . Federal regulations require state and local governments carefully determine shared administrative System provides the ability to support a labor distribution process based on random moment time study SF -Standard HR, Payroll , Time costs for each prog ram they co-results or prior history data. Functionality & Labor administer. Random Moment Time Samples aide a jurisdiction in accounting for the use of staff time when cla iming federa l funds for support costs. The sampling technique works in various ways. In one example, at the beg inni ng of a 49 -Labor Distribution quarter, the RMTS 49-12-00 The effective dated nature of transaction data System provides the ability to use the results of random moment time stud ies and other statistical SF -Standard HR, Payroll , Time w ithin PeopleSoft supports using ad-information maintained in Labor Distribution to allocate costs . Functionality & Labor hoc queries and historical data for determination of 49 -Labor Distribution labor distribution . "'equirements Nave ]>,-.· 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ;$lt'~~'t ~;.,;;.:.'!t~Ml!~;i,~";."'!r-•.,·" • ttt,''i'1t,l ·.;;i:f;,,,~:.!,lfi,~:nme;and,lfabor,Re"aulremeotiil;,'iili ''rt1,;~"lis:,~tl'.iii',!h ~ f'ir!5.':.i·"-~,1,g';,,\:~\"Ei:i,;' ,,• ,il\<,;~;/•~'\ii,1£,. ,>'r/': ~~j~~.,.; .. ,~. """"· ~":~fi1:~~'~h~ ~~-if~~~~}~~~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 49-13-00 The PeopleSoft Person Model functiona lity allows for the optional accounting for contingent workers and/or persons of System provides the ability to optionally account for and distribute department.defined non-labor costs interest that are SF -Standard HR , Payroll , Time non-employees based on hours worked (i.e ., reserve officers , volunteers) and should process appropriate transactions Functionality & Labor within the system . (i.e ., j ob costing , general ledger, journal entries). This functionality allows for the tracking of costs of time charged to the city and corresponding integration to the Financials system. 49 -Labor Distribution 49,14,00 PeopleSoft automatically tracks proj ect costing from the PeopleSoft project system directly. The delivered toolset can be used to configure a separate corresponding chart of accounts System provides the ability to budget by one set of chart of account elements but distribute payroll Ml-Minor Payroll , Time & for re-distribution of 49 -Labor Distribution based on a d ifferent set of chart of account elements. Modification Labor, Projects 48 time . Time_Labor Requirements Page 295 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix 1,•;ffi!;;.¥t/i',t-j,i;Mroll;l~,._'ili~l:;.~ 1),;;~~S1t~Ceilve~C.:c:cn1nUnd1andr1'c-cfua"is Reaulr:eineiits~~~~sf'{:,1'\'{itw;'¥.i:.i~¥,,&..,·;;;ic,1';;~~is;w!>f;g: ~:~~~~.! v.~J.;i¥ •~,~~Iii ~ ~''/~iit('"' l~~-~~("l'li'•~. Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response ~HOD•OOJ.l' 5;r~,:·lie.i11e~i:s.en1•Rqrofs~~':-iil\$:<!/l,~~~·;;::;,.;1;,11}t.i\Hieave1~ecountln11 1anct ~~r.ffa:ls'"G,eneral 1Re<ililteme,nfll:'1.¥~",,;:t~~~,E~1t.rl 11,-~d,';~"" .. .:1~ ' . ,-.,l.it ~ . ""~-~; ·r. .,;;4)'.s,'1~~41}. 51-01-00 SF -Standa rd HR/ Absence 51 -Leave Gen . Rqmts System supports the processing of both pa id and unpaid leave . Functionality Management 51-02-00 System tracks the accruals , limits , eligibility, usage, value and payment of leave us ing leave types and leave reason codes (e .g . leave balances and calculations need to be controlled at a combination of SF -Standard HR/ Absence 51 -Leave Gen. Rqmts leave type and leave reason). Functionality Management 51-02-01 HR / SF-Absence Standa rd Managemen 51 -Leave Gen . Rqmts Annual leave (vacation) Functional it} t 51 -02-02 HR/ SF-Absence Standard Managemen 51 -Leave Gen . Rqmts Sick leave (with or without pay) Functionalit} t 51 -02-03 HR/ Absence SF-Managemen Standard VTime& 51 -Leave Gen . Rqmts Comp time Functionalin, Labor 51-02-04 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Rqmts Blood donation leave Functionality t 51-02-05 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Rqmts Court leave Functionalit} t 51 -02-06 HR/Absenc SF-e Standa rd Managemen 51 -Leave Gen . Rqmts Family and med ica l leave (FMLA) Functiona lit} t 51-02-07 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Rqmts Holidays Functionalit} VTime & 51-02-08 HR/Absenc SF-e Standard Managemen 51 -Leave Gen. Romts Militarv leave (with or without pay) Functi onalir, t 51-02-09 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Romts Elected or directed soecial leave (educational) with or without oav Functionalil'I t 51-02-13 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Romts Jurv dutv Functionality t ERP Project Appendix D · Functional Requirements Matrix .;;t,;_~,ga,:;i>;\" ,'ffi' .iifn~tS/1!.'l?..it&',;1,•,~$iitJ!!,,V,l ~"' l:eav_e) Acco'u'nttoa .anil 'A:ccr.uals ·Rei'iulremenfs)l;f.;;,r,}<"""'";-~"il"l§·· "'t,•l•ll'"' ,., .. ,,,.;"'*' yJ'.t.-f",,..,r, .• ~m' :, ~/~ ~~i~t:~l>,£u}• ~t ~..:-·.; t>~: ".,,,_' •,. ~-~: ... Jw.; i!e7w.;~tl\:.:£ ~ ...... ; .. ,,.-..., . .,.,,,,,:1 •"J Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 5 1-0 2-14 HR/Absenc SF -e Standard Managemen 51 -Leave Gen. Rqmts Unauthorized leave without pay Functi ona lil'i t 51 -02-15 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Ramts Authorized leave without pay Functionalit t 51-02-16 HR/Absenc SF-e Standard Managemen 5 1 -Leave Gen . Rqmts Serving attendant leave (annual , comp and sick) Functionality t 51-02-18 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Ramts Donated annual or sick leave Functi onal ity t 51-02-19 HR/Absenc SF-e Standard Manag emen 51 -Leave Gen . Rqmts Investigative leave Functional ity t 51-02-20 HR /Absenc SF-e Standard Managemen 51 -Leave Gen . Rqmts Pe rsonal hol iday Functionality t 5 1-02-2 1 HR/Absenc SF-e Standard Managem en 51 -Leave Gen . Rqmts Wellness leave Functionality t 51 -02-22 HR/Absenc SF -e Standard Manag emen 51 -Leave Gen . Rqmts Business leave Functional ity t 51 -02-23 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Rqmts Training leave Functionality t 51 -02-24 HR/Absenc SF-e Standa rd Managemen 51 -Leave Gen. Rqmts Donated leave types Functional ity t 51-02-25 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Ramts Donated POA leaves fo r 'meet and confer' Functionality t 51 -02-26 HR/Absenc SF-e Standard Managemen 51 -Leave Gen . Ramts Major Medical (kicks in after x other leave used) Functiona lity t Leave Requirements Page 297 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix iiJ:1'<"'i{t')Pi''fe -,~t~-'7!'li~~),rd'~\{0.f;,¥,:;s..'•,(<''.heaYe 1~ccouritlnararid 1-Acciiia'ls .Reouii'ernentii t,,~-.f.1./Jii:'i~•~~" ;• .;;.'.''.,lit~~Ji,.-&,'s"c:1 < ""''t;,'~tr,~1,t/,,,_,,c,.o-:f . .,f!{:sr:st·5¥',,:~~-., ,_,.,; ;,O::ir~,lt'~\~t" rv~.,~~'~"!'f~,/ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 5 1-02 -27 HR/Absenc SF-e Standard Managemen 51 -Leave Gen. Rqmts Voluntary Leave Ban k Fun cti onality t 51 -03-00 System provides the ability to apply multiple types of donated leave or leave bank time by either dollars SF -Standard HR/Absence 51 -Leave Gen . Rqmts or hours. Functionalitv Manaoement 51 -04-00 SF -Standard HR/Absence 51 -Leave Gen . Ramis Svstem supports both the computation of leave earned and the takina of leave (whether paid or unpaid). Functionalitv Manaoement 51 -05-00 System provides the ability to determine elig ibility for FMLA and track hours recorded for a standard work week of 40 hou rs per week (56 for Fire) based on a 12-week period prior to the commencement of SF -Standard HR/Absence 51 -Leave Gen . Ramis the leave. -Functionalitv Manaaement 51-06-00 HR/Absence SF -Standard Management/Tim 51 -Leave Gen·: Ramis Svstem supports both standard and non-standard work weeks as defined by user. Functionalitv e & Labor 51-07-00 SF - Standard Absence 51 -Leave Gen. Rqmts System will provide alert based on leave usage or FMLA exceeded Functiona litv Manaaement 5 1-08 -00 SF -Standard Absence 51 -Leave Gen. Rqmts System will provide ability to convert leave balances between 40 and 56 hour work wee ks Functionalitv Manaaement 51-09-00 SF -Standard Absence 51 -Leave Gen . Ramis System provides for the setup and tracki ng of multiple leave plans Functionalitv Manaoement 51-10-00 SF -Standard Absence 51 -Leave Gen. Ramis System provides effective dated leave calculations for accrual and payment. Fun ctionality Manaoement 51 -11 -00 SF -Standa rd Absence 51 -Leave Gen. Ramis Svstem provides ability to make adiustments on prior periods Functionalitv Manaoement 51 -12-00 SF -Standa rd Absence 51 -Leave Gen . Ramis Svstem maintains historv of all leave accountin a actions, includ ino : Functionalitv Manaaement 51-12-01 SF-Absence Standard Managemen 51 -Leave Gen. Ramts Modifications to leave definitions Functional il'/ t 51 -12-02 SF-Absence Standard Managemen 51 -Leave Gen . Ramts Accrual calculations Functionalil'/ t 51-12-03 SF-Absence Standard Managemen 51 -Leave Gen. Rqmts Leave taken Functionality t 51-12 -04 SF-Absence Standard Managemen 51 -Leave Gen. Rqmts Leave claimed Functionality t 51 -12-05 SF-Absence Standard Managemen 51 -Leave Gen . Rqmts Leave paid Functionality t Leave Re "'Tients Page 20 ° -• 403 ERP Project Appendix D -Functional Requirements Matrix ·J/k1i:',i'!;f¥;~i;>,fi>~,<3111t1~ii<1:.t~~1lii,l,1;i'J;:"ii~~.1<;;;tuea~e'Accountli1!:itan·dAcc,:uills ,Rlf<iulrementsfi;~-JiI·,t,ii;fi;'W~~,:; °""~•'''.°'·{(,:~;;,;,;g;f:.~!i'f'.,.· ,,,•..t}.f.W&!;.'01,¥:it 1r"'1,::.~~~~~"¥. IF ~ililr~~r..m ,,_,f•:,1-'" "'"''"'· ,,. .. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 51-12-06 SF-Absence Standard Managemen 51 -Leave Gen . Rqmts Leave adjustments Functional ity t 51-12-07 SF-Absence Standard Managemen 51 -Leave Gen . Rqmts Leave balances Functionality t 51-12-08 SF-Absence Standard Managemen 51 -Leave Gen . Rqmts Donated leave transactions Fun ctionality t 51-12-09 SF-Absence Standard Managemen 51 . Leave Gen . Rqmts Donated leave balances Functionality t 51-13-00 PeopleSoft Absence Management delivers single level approval and can be configured for multiple levels System provides a user-specified multi-step approval/workflow for review and approval of all leave Ml-Minor Absence and delegation of 51 -Leave Gen . Rqmts transactions . Modification Management 12 approval. 51 -14-00 SF -Standard Absence 51 -Leave Gen . Rqmts System provides the ability to add future leave plans . Functionality Management 51 -15-00 SF -Standard Absence 51 -Leave Gen. Rqmts System provides the ability to enter donations linked to leave requests . Functionality Management 51-16-00 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF -Standard Absence match business 51 -Leave Gen . Rqmts Svstem orovides the abil ity to control the use of donated leave such that: Functionality Manaqement rules . Leave Requirements Page 299 of 403 November 15. 2007 ERP Project Appendix D -Functional Requirements Matrix ,1-.,·f,il!l~•"'ifi.?~'ift,'ii'(~;;i.j'J:/l/Jt"g~;u;,tt~,tf;t,' ·.t:ea'le>A'cCouritloo ,and Acc·r:uals Re'acili:en'lents~)~:;i>'#,,~,}"ffl·~~~'\l'~,.\"~l~~J,~'!~ r'!r<·,;!!r.t;A.Jh<·i?i,r;: ~~-,:~W,'f ':.,• ' ,;_;\ ·~~ ·,&: ., .. , ,·."'- ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 51-16-01 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF -Absence match Standard Ma nag em en business 51 -Leave Gen . Ramts Must be used in the order it was donated Functional itv t rules . 51 -16-02 PeopleSoft Absence Management is a Rules based component that allows for con fi guration of leave process ing to SF-Absence match Standard Managemen business 51 -Leave Gen . Ramts Must be used in consecu ti ve days Functional itv t rules . 51 -16-03 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave process ing to SF-Absence match Standard Managemen business 51 -Leave Gen . Ramts All earned leave is used before donated sick leave Functional itv t rules . Leave Re · -'llents ERP Project Appendix D -Functional Requirements Matrix c;•:,.~"',W '~•cb.J; "'t.;;',j&1.~~:i;,i;,i,,~')~~,·:r1.,~~:;t1-~Rteave"Aceo.ilhtl11'a and,1\:ccnials-Reaolramenfiili,')tif,;,,'/;W):.~~1'"'&4'1:~,"1s' .,!'!.'.il'.'-1/l,»".'~"1ii'~'1t.it '-·fJ'<'<''.'s~'-;'!!W.'.•"·~ J.M,t~.j';,-iJ<fL~;.t,/. l!i<ti j,',s:;~)i'.'"'.~\iNc-~ ~?.R••'Yl,-;i:4!!-'~~h1' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 51-16-04 People Soft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 51 -Leave Gen . Rqmts Restore unused donated leave in reverse order of donation Functionalil\/ t rules . 51-16-05 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Manage men business 51 -Leave Gen. Rqmts Donated sick leave cannot be paid out to the recipient Functional il\/ t rules . 51-16-06 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 51 -Leave Gen . Rqmts Donated sick leave can be used to supplement workers' compensation benefits . Functiona lil\/ t rules . Leave Requ irements Page 301 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i;";;.,,..~~i,_{,$~ 7m'i' '· ,,\-'t.;;;~,/:Uaye'>A:c-c.oif'ri:t1nuian'd ~ecruafiiRe.aulrenrents ';;,!t~~~'¥'><'$,~-:li:•~<'fSi.-ei!~'.t1<"'Jl~ail1fc~i;:,~~r.ct ~~,'.§.:i,';n;li,)i~:-:; ''.-~t. 1~\~~:~;~~"\~·.,I,«.{ ~;.?.k~~~·s . ,,'-. . .,. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 51-17-00 PeopleSoft Absence Management is a Rules based component that all ows for configuration of leave processing to SF -Standa rd Absence match bus iness 51 -Leave Gen . Rqmts System provides the ability to control the use of donated annual leave such that: Functiona li ty Management rules . 51-17-01 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave process ing to SF -Absence match Standard Managemen business 51 -Leave Gen. Rqm ts Applies to catastrophic situations only Functionalit) t rules . 51-17-02 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 51 -Leave Gen . Rqmts Must be used in the order it was donated Functional it) t rules . ERP Project Appendix D -Functional Requirements Matrix " ,;?.;:,,.-,:.~·'·}h~~q'<'i';'\"''i!';"!,,'"''"' ~ ~.~f"l>!!!.eave ~cc"ountloa andtAcc111'a1s·Reciolrementsffe'ii:;,\,~'r./t4i.""::*'-"i ~··i;;,.:».,:•;;c.,, · ""'~;.Jt:,~t!~~!'.;, ~'.,,.-.i>f.f'2-dt~t;~~ ~·i · !'!1~g-"'~·""l%~ t,,;,~i.,?l,,,;.~'.')(3. l'l:"..71~-:.~>;~"tl'J~l!(~ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 51-17-04 People Soft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 51 -Leave Gen . Rqmts All earned leave is used before donated annual leave Functionalil\i t rules . 51-17-05 People Soft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Manage men business 51 -Leave Gen . Rqmts Restore unused donated leave in reverse order of donation Functionalil\i t rules . 51-17-06 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 51 -Leave Gen . Rqmts Donated annual leave cannot be paid out to the recipient Functionalil'I t rules . 51-18-00 SF -Standard Absence 51 -Leave Gen . Rqmts System provides a method to request the use of leave. Functionality Manaaement Leave Requirements Page 303 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix : _::._~ ~x~.t~' -.. :~: .. ::-~~--.: ~ :: • ..:: .. :. ~: --· .:;[l:QJ1,J'":'f~.ri\'fF.r;1··ri\~Jf£~if.i!Jti!'1;'(/J1ti'u.fffil'G .\.;::::: i;_. 'ii'Z,~: 1::·.j?:-.. :C:~~··:~;; '--.'. ::1...:.; 0 .: J _r.:. -.. -: ~-:;, . ' f . .. t '• ~ 't . -· :~· ~: .} : --: ., _,:. -- Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 51-19-00 PeopleSoft Absence Management is a Ru les based component that allows for configuration of Absence leave processing to System prov ides the ability to convert unused leave balances, on a user-defined basis, to service time SF -Standard ManagemenVTim match business 51 -Leave Gen . Rqmts credits upon retirement. Functionality e & Labor/Payroll rules . 51-20-00 PeopleSoft Absence Management is a Rules based component that allows for configuration of Absence leave processing to SF -Standard ManagemenVTim match business 51 -Leave Gen. Ramis Svste m orovides the abil itv to convert employee selected leave amounts to dollars as payout. Functionality e & Labor/Payroll rules. 51-21-00 PeopleSoft provides notification functionality that is easily configured to System provides the ability to produce notices, on a user-defined basis , to employers/employees who Ml-Minor HR/Absence match the business 51 -Leave Gen . Rqmts have been on unpaid leave . Mod ification Management 12 requirement. 51-22-00 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to System provides the ab ility to restrict appl ication of voluntary leave bank hours to user specified SF -Standard Absence match business 51 -Leave Gen. Rqmts employees or employee groups. (Open enrollment) Functionality Management rules . Leave Re ,--.,,ents ERP Project Appendix D -Functional Requirements Matrix , '.,,.: ::: .: ··: . · :.: v:. '}.: . .'· ·. ·· : _ "':.::0 • .:::·: • .:: , 1.Sf.t,!.X'.YA,r7itimi~~~'.J'0f~ .. g:!_;\'i'ffr:)';fft'i\b': :~ ,:r~::,: ·:.. _: . .-.:': ~-':;; .. :--:.::_"";_z·~--:G.:~: ··, J ! :: :r:::::.~:::~ .. :,· ;r ":. ;_ .,~ .\ ~ ~~ ·r , .. ;_. "J-.·' .. ~' : __ ~----...': I "' • ~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 51-23-00 PeopleSoft Absence Management is a Rules based com ponent that allows for configuration of leave processing to System provides the ability to restrict application of vo luntary leave bank hours to user specified SF -Standard Absence match business 51 -Leave Gen . Ramis emolovees or emolovee arouos . (Reauest to use) Functionalitv Manaaement rules . 51-24 .. 00 51 -Leave Gen . Ramis Svstem's leave a=untina will interface with the followina systems: 51-24-02 e Managemen SF-Vfime& Standard Labor/Payro 51 -Leave Gen. Rqmts Financials (Labor Distribution to MARS GL) (Termination Payout) Functionalil'I II 51 -24-05 HR/Absenc SF-e Standard Managemen 51 • Leave Gen . Rqmts T ime and Attendance Functional ii} Vfime& 51-24-06 Peoplesoft functionality provides for integration HR/Absenc with other e software Managemen packages Vfime& using the Ml-Minor Labor/Payro deliverd 51 -Leave Gen. Rqmts IVR Mod ification II 24 toolset. 51 -25-00 Absence SF -Standard ManagemenVfim 51 -Leave Gen . Ramis Svstem 's leave a=untina will intearate with time and attendance and payroll Functionality e & Labor/Pavroll 52-01-00 System allows users to define leave accrual calculation and usage rules based on user-specified SF -Standard Absence 52 • Leave Cale/Payments combinations of variables , by leave type (with an override capabilitvl includina : Functionalitv Manaaement 52-01-01 SF-Absence Standard Managemen 52 -Leave Cale/Payments Job class Functionalil'I t 52-01-02 SF-Absence Standard Managemen 52 -Leave Cale/Payments Oraan izational unit Functionalil'I t Leave Requirements Page 305 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~;{N:~~-..:,:~,,s->;,,il(~~i,r;,-¥'~~'}::,i~l':Z.it"'.~~x,1!,l:&a11e :~cc0Jliitlnb;,aild1A'ecnialli"Reaulriments~~'ii:.\>~"''-~¥=•'~-~-.i,,1;,i(i~it"it~';,j;i';;;;..w~; ~JY'~ >n.:f·"~r;; · ;,;. ·~wW.it<' , .. .-'~<.\~{; i;l£t"·g.,tl':<1<;~~~"Y .r. ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 52-01 -03 SF-Absence Standard Managemen 52 -Leave Cale/Payments Effective dates Fun ctionali\li t 52-01-04 SF-Absence Standard Managemen 52 -Leave Cale/Payments Expiration dates Functiona li\li t 52-01 -05 SF-Absence Standard Managemen 52 -Leave Cale/Payments Adjusted continuous service date Functionali\li t 52-01-06 SF-Absence Standard Managemen 52 -Leave Cale/Payments Months of service (qualified reqular hours) Functionali\li t 52-01 -07 SF-Absence Standard Managemen 52 -Leave Cale/Payments Accrual amount Functi ona lity t 52-01 -08 SF -Absence Standard Managemen 52 -Leave Cal e/Payments Da te of accrual Functionali\li t 52-01 -09 SF -Absence Standard Managemen 52 -Leave Cale/Payments Minimum hours worked in a month (100 hours) Functionali\li t 52-01 -10 SF-Absence Standa rd Managemeri 52 -Leave Cale/Payments Maxi mum hours accrued Fun ctio nali\li t 52-01-11 The PeopleSoft rules engine provides capability to convert hours to dollars paid per business process limits . This amount is SF-Absence available for Standard Managemen reporting or 52 -Leave Cale/Payments Maximum dollars paid Functionality t oavout ERP Project Appendix D -Functional Requirements Matrix :.:...~t~Z:?:~=~-~~~;::~~:~:-~:.~~-~.;;~-.,·-.~·~·;;)/·,~1,:.::::,~}~~~1r3Ift.!~!'i~:f~~[tl;o'jifi~~--=~~ .. ~-~?fl::l~~~~:J.,·'::;;s~:::Jc~:;._"1iff.i"':.!i::i~i/ifffi.?!t:,::_:;"1~'~":':!": ~·jt:::1'16:!(·~~:~ -~ 1[ :· 7~~ • .. ·..., :·~· !.2]G(t~-~·:~,,:;'1}::JtC_\~j Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52-01-12 SF-Absence Standard Managemen 52 -Leave Calc/Pavments Emolovee performance ratinQs (h iQhest , next to hiQhest) Functionality t 52-01-13 SF-Absence Standard Managemen 52 -Leave Cale/Payments Payout option available Functionality t 52-01-14 SF-Absence Standard Managemen 52 -Leave Cale/Payments Actual Hours Functionalitv t 52-01-15 SF-Absence Standard Managemen 52 -Leave Cale/Payments Benefit accrual plan Functionalitv t 52-01-16 SF-Absence Standard Managemen 52 -Leave Ca le/Payments Blood donation leave hours (up to 4 hours) Functionality t 52-01-18 SF-Absence Standard Managemen 52 -Leave Cale/Payments Maior Medical used for bereavement (24 hours) Functionality t 52-01-19 SF-Absence Standard Managemen 52 -Leave Cale/Payments Hazardous dutv disabilitv leave Functionality t 52-01-20 PeopleSoft Absence Management rules engine allows for access to all People Soft database ele iments to SF -Absence bui ld Standard Managemen processing 52 -Leave Cale/Payments FTE Functionali\\i t rules . 52-01-21 SF -Absence Standard Managemen 52 -Leave Cale/Payments May be taken in period accrued / earned (YIN) Functionality t 52-01-22 SF-Absence Standard Managemen 52 -Leave Cale/Payments Increment taken allowed Functionality t Leave Requirements Page 307 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix "'"'·?J~, i' ,O;;!t)~~~~i;.;~-,-,,,;;,;.,< ,.,;;,,a·9·J.,~~e"ave·~colli1tlrin and 'Accruals Reaulr'ements1>¥l•!'$'~,-t~\lf:':"~-~:J? :tcf"''t:•;,;'°'';.,"."~~J\.,""!!, ~~:~iij(i!'"}t~oc:~~h !ii-1'.t,~--~~~.,;;, ..,.,,~¥.:··;'i\~i·~.tii.U.i i~};;i&~,~~~i"'I; Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 52-01-23 SF-Absence Standard Managemen 52 -Leave Cale/Payments FMLA (Y/N) Functionality t 52-01-24 SF-Absence Standard Managemen 52 -Leave Cale/Payments Carryover (YIN) Functionalir, t 52-01-25 SF-Absence Standard Managemen 52 -Leave Cale/Payments Carryover amount Functionality t 52-01 -26 SF -Absence Standard Managemen 52 -Leave Cale/Payments Carryover period Functionalit, t 52-01-27 PeopleSoft Absence Management rules engine allows fo r access to all PeopleSoft Absence database Manage men eleiments to SF -VTime& build Standard Labor/Payro processing 52 -Leave Cale/Payments Scheduled hours Functionalit, II rules. 52-01-28 PeopleSoft Absence Management rules eng ine allows fo r access to all PeopleSoft database HR/Absenc eleiments to SF-e build Standard Managemen process in g 52 -Leave Cale/Payments Termination date Functional ity t rules. ERP Project Appendix D -Functional Requirements Matrix ,, ·:.."</0 ,,,-.,:~"""'~1.~.-r:m~~,,tt-.;t~i;. ... 'lz~r, ~~ '1',,t.<t,!, Lea've'.Acc:Ountina •and~Ac'cruilla!Reaulremetils~~;;,i..4¥.'4/.:$ ·,/ ' ···;\\< ~-<>tl'.-'>£~~j-~f1,; ,~•;4;ffi:'.,h.~,~f ~~~~.;liz-.,,. "'6''-f<i.,• r~-,.·~t!·-~~~~-~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52-01-29 PeopleSoft Absence Management rules engine allows for access to all PeopleSoft database HR/Absenc eleiments to SF-e build Standard Managemen processing 52 -Leave Cale/Payments FLSA status Functionali~ t rules . 52-01-30 People Soft Absence Management rules engine allows for access to all People Soft database HR/Absenc eleiments to SF-e build Standard Managemen processing 52 -Leave Ca le/Payments Position Status Functionality t rules . 52-01 -31 PeopleSoft Absence Management rules engine allows for access to all PeopleSoft database eleiments to SF-Absence build Standard Managemen processing 52 -Leave Cale/Payments Specialty Pay Type Functionality t rules . 52-02-00 System provides the ability to override individual leave balances by entering specific leave adjustment SF -Standard Absence 52 -Leave Cale/Payments transactions, which provide an audit trail to the system calculated balance . Functionality ManaQement 52-03-00 System provides the ab ility to select payments for leave based on department, job class , leave type , SF -Standard Absence 52 -Leave Cale/Payments accrual rate , and leave balance . Functionality Management 52-04-00 System provides for the automatic adjustment of existing leave balances to all applicable employees SF -Standard Absence 52 -Leave Cale/Payments when accrual rules chanQe (includinQ retroactive changes). Fun ctiona lity Management 52-05-00 System provides for the automatic adjustment of existing leave balances to all applicable employees SF -Standard Absence 52 -Leave Cal e/Payments when leave balances exceed user defined threshold and usage. Functionality Management 52-06-00 SF -Standard Absence 52 -Leave Cale/Payments System provides the ability to designate leave taken in lieu of workers' compensation benefits. Functionality Management Leave Requirements Page 309 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix 'is&1ilf)c;it:.i'~-'~~1~YJ.z:,;,,,1,'ffl,~e.-Jjif,:7f..,df.-;'f/:·.~~;*.·'· ;l!.eave ·Acc_ouiitlrfo;a~nd<A'cc:r.uals 'Reoulrimfents~,F~'f,l!'w",s·· 'tl•,rJ--4,~t-,f.i.f•&j•§i'!f~I'>,\'.;\''t~t>"~,-·ff" ~. $;};',ii .'.':st•\/"-)! h .. ~'VY.~ff-~.w"' 'f;:c,,:c,.":;>~'.;.,;.·3;lfl; ~~i~~i-i~~7;~, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52,07,00 SF -Standard Absence 52 -Leave Cale/Payments System provides the ability to convert workers' compensation payments into restored leave . Functionality Management 52-08-00 System supports leave paid not taken (i .e ., active military duty, other than an employee term ination) SF -Standard Absence 52 -Leave Ca le/Payments based on: Functionality Management 52-08,01 SF-Absence Standard Managemen 52 -Leave Ca le/Payments Leave type Functional it) t 52-08-02 SF-Absence Standard Managemen 52 -Leave Cale/Payments Automatic on a cutoff date Functionalit) t 52-08-03 SF -Absence Standard Managemen 52 -Leave Cale/Payments When requested after a cutoff date Functional it) t 52,08-04 SF-Absence Standard Managemen 52 -Leave Cale/Payments Hours maximum for payoff, subject to available balance for that leave type Functiona li\\i t 52,08-05 SF-Absence Standard Managemen 52 .. Leave Cal e/Payments Hours earned in excess of maximum Functionalit) t 52,08-06 SF-Absence Standard Managemen 52 -Leave Cale/Payments Leave accru al rate Functionalit\ t 52,09 ,00 System supports termination leave processing by leave type by type of separation ( i.e ., terminate , SF -Standard Absence 52 -Leave Cale/Payments death , retire) including: Functionality Manaoement 52-09-01 Absence Managemen SF -tfTime & Standard Labor/Payro 52 -Leave Cale/Payments Pay or don't pay Functionalit) II 52-09-02 Absence Manage men SF-tfTime & Standard Labor/Payro 52 -Leave Cale/Payments Lump sum Functionalit) II 52-09-03 SF-Absence Standard Managemen 52 -Leave Cale/Payments Carrvover for reinstatement on rehire Functionalit) t Leave Re ·-~rnents ERP Project Appendix D -Functional Requirements Matrix >~t~~1~<.~t-.:.;~1,~·:. ~-,_..::,[': _-_ ·-:-:::·~~tJJ1~~~,t11~~,~~·.1~·mnTu1tfiYD?~1131:Yffff1\{;<~rrr:rr&rJi.5~~tt?~\ll'J~?iJJ'''<:~~~¥f/·iffiI::.:~1;J~:~"7:~:~t? t-. t~;,_;.~z,~~?: ~'tr:~,~,::..;.:~ ... , _ ,·~· ·.11:i: =::~ .. ~?\_Js: ·:~· -~ 1[tff~.~--~ 1;. ": , .~:a\~~fi Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52-09-04 SF-Absence Standard Managemen 52 -Leave Cale/Payments Lose leave balance upon termination Functionality t 52-10-00 SF -Standard Absence 52 -Leave Cale/Payments System provides roll -over of leave balances based on user-specified parameters with override. Functionality Management 52-11-00 System validates against leave accrued prior to usage and payment to ensure appropriate balance is SF -Standard Absence 52 -Leave Cale/Payments available (or projected to be available at time of use). Functionality Management 52 -12-00 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to System provides the ability to transfer donated leave according to user-specified rules including SF -Standard Absence match business 52 -Leave Cale/Payments business rules that define: Functionality Management rules . 52-12-01 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 52 -Leave Calc/Pavments Reauirements for transferring leave (active employee) Functional ii', t rules . 52-12-02 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 52 -Leave Cale/Payments Requirements for accepting leave (in anticipation of takina 1 O days of leave with or without pay) Functionalify t rules . Leave Requirements Page 311 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~1"'A.~~·-· ,~-·~~~~-. , •• .. •. ';' 0e-a¥e5»;cco.untlrinlRiiai~ccnliilstRe'autrem'eots1.i,~·~.:...,,,.;. .. , ' , '.,--~~~~~!$';# ~~--~~t -~~~::~,.;-,.~, . ·r...:: ~11'.-~:.,,..)~· ., ... ~ .. " " ·" .. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52-12-03 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 52 -Leave Cale/Payments Reouirements for usinq donated leave (must be off for 10 consecutive days) Functionalil)I t rules . 52 -12-04 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Requirements for retroactively using donated leave (used to pay unpaid leave after date applied Standard Managemen business 52 -Leave Cale/Payments for) Functionalil)I t rules . 52-12-05 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standa rd Managemen business 52 -Leave Calc/Pavments Transferable in minimal increments (7 .5 hours or 8.0) Functionality t rules . Page 3 ~ ~f 403 ERP Project Appendix D -Functional Requirements Matrix ~~~..,t~~~t~~""'~:il,g~:i-:Wt'lll!eave'fA.ccoiintlni'ita'ri.a?A.'ccro'als,RenT,tr,ements~'~-.111W.i\!'.'~!'#4,.:._,.,. ., 1;;,'.l.!Y~ff ,.·,. . t E'i!!ll:ll""~~fA'::~ :·•· -,·, ';'\~. '~fg,;;:;; ~ii%.:.,. ,,,. -'· Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52-12-06 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 52 -Leave Cale/Payments Types of eliQible leave Functionality t rules . 52-12-07 PeopleSoft Absence Management is a Rules based component that allows for configuration of leave processing to SF-Absence match Standard Managemen business 52 -Leave Calc/Pavments Minimum sick leave balance I > 75 hours or> 80) Functionality t rules. 52-13-00 SF -Standard Absence 52 -Leave Calc/Pavments Svstem orovides the abilitv to track sick leave balances and other informatio n includina : Functionality Management 52-13-01 SF-Absence Standard Managemen 52 -Leave Calc/Pavments Deductions from leave balance Functionality t 52-13-02 SF-Absence Standard Managemen 52 -Leave_ Calc/Pavments Reauests for sick leave balance made online Functionality t Leave Requirements Page 313 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~"!i'~::'',iW ~>\i,il.fff.'.;,,~tE.~I~'*l~~)"'~freave.AccounUn'ciiilrii:l !Jl.ci:ruals Beaolrenfeiifs~'~°"'-"~"'"':iii1;1•~iJ., 1~;W±"!"::'.:.i.i:~~f$: l~~:<k~1!r,~'i.1· ; . •.'!! ·:~~ '~z%l~,1W,,.'lii> ~·~-~;i:.f~;;.;t ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 52-13-03 PeopleSoft Absence Management rules engine allows for access to all PeopleSoft database eleiments to SF-Absence build Standard Managemen processing 52 -Leave Cale/Payments Medical verification (within HIPAA quidelines) Functionality t rules . 52-13-04 SF-Absence Standard Managemen 52 -Leave Cale/Payments Sick leave balance taken for user-specified period Functionality t 52-13-05 SF -Absence Standard Managemen 52 -Leave Cale/Payments Sick leave balance ta ken by year Functionality t 52-14-00 SF -Standard Absence 52 -Leave Cale/Payments System provides the ability to enter historic information reqardinQ leave usaqe. Functionality ManaQement 52 -15-00 PeopleSoft Absence Management provides forecasting capability to ensure eligibility status of System provides an alert to persons entering time when usage of leave will ta ke the balance below SF -Standard Absence appropriate 52 -Leave Cale/Payments leave balance accrual threshold. Functionality Manaqement accrual. 52-16-00 Absence SF -Standard ManagemenVTim 52 -Leave Cale/Payments System provides the abil ity to accrue and track multiple types of user-specified comp time : Functional ity e & Labor 52-16-01 SF - Exempt earn comp time for hours exceeding normal work week on a 1 hour worked for 1 hour of Standard Time& 52 -Leave Cale/Payments comp time earned bas is Functionality Labor 52-16-02 SF - Standard Time& 52 -Leave Cale/Payments Non-exempt earn comp time up to 120 hours Functionality Labor 52-16-03 SF- Standard Time& 52 -Leave Cale/Payments Based on FLSA Code Functionality Labor Page 314-"'f 403 ERP Project Appendix D -Functional Requirements Matrix ~~:..:L~'-1::·~.{ ~,.,.~;~;i.<>'J::""",;i:,"i:"•,,~-" '*:" · , .. :tteavel~ctountlna'anll 'AccrualifRe:aulremenis:.~;.,:.:~~;i,1, "'~~"A;i.:'.;,~.1> ;~c:~id@"f~tf:.t ,i.~,;~,"·'..,. ::..~. :--,c;.r." " >•= t~~~it~~F~~ Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 52-17-00 System provides the ability to establish non-exempt overtime (> 40 (56 for Fire) hours worked) at comp SF -Standard 52 -Leave Cale/Payments time earned at 1.5 for every hour of overtime worked. Functionality Time & Labor 52-18-00 System provides the ability to establish non-exempt overtime based on a 28 day cycle of either 171 or SF -Standard 52 -Leave Cale/Payments 212 hours comp time earned at 1.5 for every hour of overtime worked . Functionality Time& Labor 52-19-00 System provides the ability for employees working a designated City holiday to earn holiday time on an SF -Standard 52 -Leave Cale/Payments hour for hour basis . Functionality Time & Labor 52-20-00 Absence SF -Standard Management/Tim 52 -Leave Cale/Payments System provides the ability to mandate non-exempt comp time (if elected), Functionality e & Laor 52-21 -00 Absence SF -Standard Management/Tim 52 -Leave Cale/Payments System provides for definition of maximum accrual by comp time leave type . Functional ity e & Labor 52-22-00 Absence System provides the ability to pay accumulated comp time upon separation based on the current regular Management I rate of pay for hourly employees or a calculated hourly rate of pay based on the scheduled work week SF -Standard Time & Labor/ 52 -Leave Cale/Payments for salaried employees. Functionality Payroll 52 -23-00 System provides the ability to convert annual leave in excess of user-specified maximum (based on SF -Standard Absence 52 -Leave Cale/Payments months of service) to other leave at year end or upon retirement. Functionality ManaQement 52-24 -00 People Soft Absence Management Entitlements are maintained in system for each employee, some balances may be zero due to final check processing, System provides the ability to reinstate unused sick leave for appointments, reinstatement or re-SF -Standard Absence still maintained in 52 -Leave Cale/Payments employment of former employees who did not receive benefits under a City retirement plan . Functionality ManaQement system . 52 -25-00 Absence Management I System provides the ability to generate sick leave longevity awards of a user-specified amount at a user SF -Standard Time & Labor/ 52 · Leave Cale/Payments defined number of months. Functionality Payroll ~53;00 ;00~ S3~ eea.\le1frariKino · "'~'*'"':~.,>t !'i:;,;~~~~~~*"'lf~-A,'.i-."'~:",.tcj:;t~?':/'.:?;;;.r, l!eaYe,'frtc.~lnar~44"'W.ll~~t:m',~-; ·'·'""' -;~~'-"'~.,~ .. l!'t,(, il. JL'-'1¥>'\,~,.,,~.:,'$\. >l;~;'.~'-,"liS"""'~ i:;,~1:-r~-...1~~.?.t~: w,:,,~):>..\t';'•~J~, 53-0 1-00 Absence Management I System tracks leave accrued , taken , payoff, lost, donated , and payout (on termination) by type of eligible SF -Standard Time & Labor / 53 · Leave TrackinQ leave . Functionality Payroll 53 -02-00 System refiects impact to service dates and service hours based on leave type , including probationary SF -Standard Absence 53 -Leave TrackinQ I period . Functionality ManaQement 53-03 -00 System provides the ability for user to define whether leave is accumulated while on leave by leave type SF -Standard Absence 53 -Leave TrackinQ (e .Q., continue to accrue vacation while on sick leave). Functionality Management 53-04-00 SF -Standard Absence 53 -Leave Tracking System tracks FMLA hours and eliQibility by employee , Functionality Management 53-05-00 System provides for the retention of leave a=unting balances for a user-specified time period from the SF -Standard HR/ Absence 53 -Leave Tracking date the employee terminates City employment. Functionality Management Leave Requirements Page 315 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~~;~!Tst(~j.t~l~~.f """'""' ,.~-.,,11<"'!:~Ceave'rAcc'ountinaraffd ,Accru'a!s'.'Redoireminls"1~:t~w~l'#\~'i:"~@i1,11r:l'l<;,;~r.~~~<l.1;~*', \'ii,';''"'' . ~~mi~~'." . . Ml-;t,/lt~i~m ..... ·-1 . " . ·,; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 53-06-00 PeopleSoft Absence Management Entitlements are maintained in system for each employee, some balances may be Absence zero due to final System provides the ability to restore any remaining leave balances if a previous employee returns SF -Standard Management / check processing , 53 -Leave Tracking within the specified time period . Functionality Time & Labor due to payout. 53 -07-00 Absence System allows for carryover of annual leave, sick leave, comp time , and other leave types based on use, SF -Standard Management / 53 -Leave Tracking specified business rules . Functionality Time & Labor 53-08-00 System provides the ability to track military leave accrual and usage from October 1 th rough September 30 or other specific time period (employees are allowed user-specified number of days of military leave SF -Standard Absence 53 -Leave Trackinq : per federal fiscal year, includinq carry-over of unused balances from federal) Fun ctionality Management 53-09-00 System provides the ability to project leave "run out" for any specified employees , including any SF -Standard Absence 53 -Leave Trackinq additional accruals that will occur. Functionality Manaqement 53-10-00 SF -Standard Absence 53 -Leave Trackinq System tracks leave by dates, including : Functionality Management 53-10-01 SF-Absence Standard Managemen 53 -Leave Trackinq Expected start of leave Functionality t 53-10-02 SF-Absence Standard Managemen 53 -Leave Tracking Expected end of leave Functionality t 53-10-03 SF-Absence Standard Managemen 53 -Leave Tracking Actual start of leave Functionality t 53-10-04 SF-Absence Standard Managemen 53 -Leave Tracking Actual end of leave Functionalitv t 53-10-05 SF-Absence Standard Managemen 53 -Leave Tracking Date leave requested Functionalili t 53-10-06 SF-Absence Standard Managemen 53 -Leave Tracking Date approved or rejected Functionalil', t Leave Re • ·'-~rnents ERP Project Appendix O • Functional Requirements Matrix ~:\''·,'~~-,~t\l~t~'\tn>:'.l''i>'$1.1;.,~'<'•:ic'-'~~""t:;eavsrl};ccountlnaf andfAtcriiila;,Re'ciuiremerita-·4·\t'""( •. ~ ....... ·~·',l,~ft~~'''F.·;;.,.,.~i, ,1¥!'i!'(~'.'}l'<,~~ l'!'.,'ii:f"~">J'~;:,"'{";,,,. I":,~.,.,. ,, " .,,d.i;~\~~.:f,it~ ~:;r::\.~ ..,..,_,·· ::.re~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 53 -10-07 SF-Absence Standard Managemen 53 -Leave Tracking Reviewer/approver Functionality t 53-10-08 SF-Absence Standard Managemen 53 • Leave Tracking Reason why leave rejected Functionality t 53-11-00 System prohibits the request of leave that is in excess of leave balance in the case of paid leave, or policy maximums in the case of unpaid leave . Leave thresholds are user-definable by type of leave SF -Standard Absence 53 • Leave Trackino (e .o., sick leave, FMLA maximums). Functiona lity Management 53-12-00 System supports the tracking of a Doctor's release requirement and date received within HIPAA SF -Standard HR/Absence 53 · Leave Trackino ou idelines. Functionality Management 53-13-00 HR /Absence System provides employee status that reflects that they are on leave of absence (long term leave) by SF -Standard Management I 53 • Leave Trackino LOA type , Functionality T ime & Labor 53-14-00 System provides the option to automatically classify leave as counting toward FMLA limits by a user-SF -Standard Absence 53 -Leave TrackinQ specified period by leave tvoe . Functionality Manaoement 53-15-00 Peop leSoft Absence Management provides for configuration of Workftowfor '--Absence notifications to System provides notifications to employees and department of leave that will be lost or automatically Ml-Minor Management I match business 53 -Leave Tracking paid (via email, paycheck comment, on-line access , and IVR). Modification AWE 24 I processes . Leave Requ irements Page 317 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ,-~;' .. ~ , ,~t)J,ffflf,t'll'rief'J . .~~.~~~~ ~~~!~ ...... ,iarillna1Renulrements~~iif,~~. '" · ~i,~·~~~~~;~~"'~' ~·<:.··'lo\"\ " .·~ 1i:ll ., " ~~~~.~,.;~:-l '·, ~. ,. ;, ~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 55-00-00 55 -Trainina Gen . Ramts ("1L~t'.Itf~sit"'~l~~),~.\!1,T~ttalnlna;Ge'ifer.ilille.<1lllr'einents.~;;,1t..;.i~w.'«-~...,;~~~~~ l, ,, ',"'..,;_~ ::.-., -, :lfm~~~~ VitN ,.i:;, 55-01-00 Enterprise SF -Standard Learning 55 -Training Gen , Rqmts System provides the ability to merge and purge training history based on user-defined criteria . Functionality Management 55-02-00 Enterprise System produces notification of conflicts regarding training schedules , training facilities and registered SF -Standard Learning 55 -Trainina Gen . Rqmts trainees . Functionality Management 55-03-00 Workftowfor enrollment and registration approvals is managed by the Approvals Framework-a specialized interface that enables you to set up approval process definitions using existing components without writing code . These process definitions specify workflow routing rules and steps, and the users who will Enterprise review and System provides ability to establish flexible approval routing /workftow for all training events , including SF -Standard Learning approve each step 55 -Training Gen . Ramts requests , approval to attend , completion notices . Functionality Manaaement in a transaction . 55-04-00 Enterprise SF -Standard Learning 55 -Training Gen . Rqmts System provides the ability to track ADA features associated with training facilities . Functionality Management 55-05-00 Enterprise SF -Standard Learning 55 -Training Gen , Ramts System provides the ability to match trainee special needs with facility accommodations. Functionality Manaaement 55-06-00 ELM provides for effective dating of employee training Enterprise history until purged System provides the ability to store training history for breaks in service and reactivate training history SF -Standard Learning at the discretion of 55 -Training Gen. Ramis upon employee's return , Functionality Management the City ERP Project Reqt Num Category 55-07-00 55 -Training Gen. Rqmts 55-08-00 55 -Traininq Gen . Rqmts 55-09 -00 55 -Train ing Gen . Rqmts 55-10-00 55 -Training Gen . Rqmts 55-11-00 55 -Traininq Gen . Rqmts Training Requirements Appendix D -Functional Requirements Matrix Requirement Text System provides the abili ty to track and record attendance at mandatory train ing . System provides the ability to track and record attendance at the EEO/diversity component of the employee orientation training . Degree of Fit Response SF -Standard Functionality SF -Standard Functionality Module Enterprise Learning Management Enterprise Learning Management System provides the ability to analyze training participation fo r designated diverse groups as part of adverse impact analysis, including amount spent to train minority groups , number of cou rses offered , minority enrollment and participation , and number of hours . RQ -Provided Enterprise through Reporting Learning or Query Tool Management System provides the ability to attach external files to a training course (e .g., class syllabus , lesson plan). SF -Standard Functionality System provides the ability to track all training course history, including internal (departmental , citywide) SF -Standard or external events . Functionality Page 319 of 403 Enterprise Learning Manaoement Enterprise Learning Manaoement Hours to Modify 8 Comments ELM provides the ability for the City to define its own attendance labels such as attended , not attended, left earlv ELM allows for learn ing components , such as an EEO/diversity component for orientation , can be either required or optional, but there must be at least one required learn ing component within an activity in order for successful completion to be marked . ELM delivers the ability to review training participation by learning groups. The criteria for these groups are configurable by the City. Reporting tools can be used to determ ine total costs associated with tra ining . November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~t,.-r.'!'t~'>',,.~~"'£~:lt'~';i,\~.ii!lt'~'':":.;t.,_,•~:.,ef:~""''1?-,,':t':~'i'io;~Tralnlna·,Reaulr'em'ehts''..:f~;gi,'-·:c;i:'~~',;..,,?,.~-~~.!''". ,,.:"":,:~~"'t;~~'li ~;~-~~~ .. ~ ~t,c-tWlNi~\\?s ~;1 ~~1~?'.,~~a ~;;,~<)'~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 55-12-00 SF -Standard Enterprise System provides the ability to track all employee train ing history . Functional ity Learning 55 -Tra ining Gen . Ramts Management - 55-13-00 System provides the ability to manuall y upd ate training histo ry and to control whi ch training events are SF -Standard Enterprise Learning 55 -Tra ining Gen . Ra mts reflected in employee tra ining history. Fu nctional ity Manaoement 55-1 4-00 Enterprise SF -Stan dard Learning 55 -Tra ining Gen . Ramts System provides the ability to schedule rec urring dates for ongoing co urses. Functional ity Management 55-15-00 Enterprise SF -Standard Learn ing 55 -Training Gen . Ramts System provides the ability to manually override dates for recurring classes w here conflicts arise . Functionality Management 55-16-00 ELM provides for the defin ition of learning Enterprise environments and System provides for easy and flexi ble interfacing with State institutions such as commun ity colleges and SF -Standard subsequent groups universities for: Functionality Learning from wh ich Management registration , attendance rules , billing and tuition costs are enabled . 55 -Train ing Gen . Ramts 55-16-01 SF-Enterprise Registration Standard Learning Managemen 55 -T raining Gen . Ramis Functionality t 55-16-02 SF -Enterprise Attendance (in cluding credit hours certificati ons , grades) Standard Learning Managemen 55 -Train ing Gen . Ramts Functiona li ty t 55-16-03 SF -Enterprise Billing (ru les according to class , course , offering department, attend ing departmen Vorgan ization) Standard Learning Managemen 55 -Trainina Gen. Ramts Functiona lity t 55 -16-04 SF-En terprise Tuition cost (employee , non-employee) Standard Learning Managemen 55 -Trainina Gen . Ramts Functionali ty t 55-17-00 System provides the ability to analyze training participation for designated user-defined groups, including SF -Standard Enterprise amount spent to train groups, number of courses offered , enrollment, participation and number of hours Fun ctional ity Learning 55 -Tra ining Gen. Ramis of train ina successfullv comoleted . Manaaement ERP Project Appendix D · Functional Requirements Matrix ~~H;1-~~4"~~~7'~xt ... ,..,~' '~~~~~"~IW '"'ffi,~~~~tltlr:ra1n1nni"Reau1:rem'ints~i~~1m:~llli~1'1:lt!l:'i'i/!~~~"llit~~-~t}~~~~ ~~.lh~"'.~'ij, ~~~1+:S{k' I, ~ . "" j,~"l,\;,,;:,~i§ - Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 55-18-00 ELM interfaces with any XML compliant financials applications and invoicing . PeopleSoft Enterprise Financials or a Enterprise third-party Learning financials system SF -Standard Management, handles the actual System provides ability to reconcile t hird party invoices. Functionality PeopleSoft setup of purchase Financials or orders for a other third-party customer financials organization . Enterprise Learning Management tracks the usage of each purchase order after you set up the purchase order in the 55 -Train ing Gen . Rqmts financials system . 55-19-00 SF -Standard Enterprise System provides ability to charge back to departments the cost of external training . Fun ction ality Learning 55 -Training Gen . Rqmts Manaqement 55-20-00 System provides the ability to import/export train ing events and employee training actions to/from the SF -Standard Enterprise Learning 55 -Trainino Gen. Romts ERP environment. Functionality Management 55-21-00 Enterprise System tracks the host contact at the facility where the tra ini ng will be held , including name, phone , SF -Standard Learning 55 -Trainino Gen . Rqmts email , and street address . Functionalitv Manaoement Training Requirements Page 321 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix IW!,~~ij/. ··( .. ,., . ~' ;:~~~<'. .,,,~~'i,t~tia'lnfnirBiJaul&ihents~~..;,i.,,,, •, ,. ,"s'~1~~Watt~~, --:~.,-w~"·~ ' . ~ii' .. ."' ' "!~, ls";t/',;,_~~t.~ ~ .. ,:;_ • .,,j('..:;.t,~~-~ ... .~ - Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 55-22-00 Enterprise Learning Management integrates with third-party survey engines to launch surveys and tra ck completion status of the survey. Examples of survey learning components include: Post-class survey to gather learner feedback on the effectiveness of the instructor, learning material, and overall learning activ ity. Learning component survey to gather learner Enterprise feedback on the TP -Th ird Party Learning effectiveness of a Software Management, particular learning 55 -Trainino Gen . Romts System provides the ability to capture quotes from workshop participants . Required QuestionMark component. 55-23-00 Enterprise SF -Standard Learn ing 55 -Training Gen. Romts System provides the ability to deploy and track online learnino content libraries / materials. Function al ity Management 55-24-00 Enterprise Systems provides the ability to deploy and track custom online training that is SCORM and /or AICC SF -Standard Learn ing 55 -Training Gen. Rqmts compliant. Functionality Management 55-25-00 Enterprise SF -Standard Learning 55 -Training Gen . Romts System meets AICC and /or SCORM compliance standards . Functionality Management 55-26-00 Enterprise SF -Standard Learning 55 -Training Gen . Rqmts System provides the ability to mass enroll or change status of course attendees . Functionaiity Management 55-27-00 Enterprise System provide w ith integrate with HR administration including performance management (IGP -SF -Standard Learn ing 55 -Training Gen . Rqmts Individual Growth Plans, etc) Functionality Manaoement ERP Project Appendix D • Functional Requirements Matrix ;i,.1l:1!f;,,~'~'W"f~iii\'ft/ii,,,.,..1<'!c,:,;,:;;;}'1", ,.-~~,;';;>~xlitrtt t alnlna,Rea'ulrements i'ltB!:/:f~(~..-~·~,t,~};>t"J:r~.;;;.i.t'lt.i";:w' ~;.;i;,~~t.~f,\~.~ ii"!'"/;' ~;f.':1,~~,i :'i'.l.~~:i.~-~y'.;li, &ti,J;y;:'.',,.;r.,,.;·, ~;>\;~; ~at~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 55-26-00 Enterprise SF -Standard Learning System provides for tracking of Tu ition re imbursement eligibility and Integrates w ith payroll for payment Functionality Management, Payroll for North 55 -TraininQ Gen . RQmts America 55-29-00 System provides the ability to interface with MS Outlook to calendar tra ining events for inv itees or SF -Standard Enterprise Learn ing 55 -TraininQ Gen . RQmts enrollees. Functionality ManaQement 55-30-00 full -support for XML -based integ ration between PeopleSoft applications and other in-house or third party applications. PeopleSoft's Open In tegration Framework (OIF) allows information to be exchanged between PeopleSoft and other applications over XML -using real-time , near real time or deferred methods. Open Integration Framework is in cluded with PeopleTools, the delivered tool-set. As a result , the organ ization rece ives not only Enterprise pre-developed , System provides the ability to interface with department specific train ing systems su ch that all empl oyee SF -Standard Learning XML-based 55 -TraininQ Gen. RQmts traininQ history is ma intained with in the system Functionality Management integration 1"•66100-00,:f ss,~:;fma iRroo!&~<r:ourse,,ueil~, il~"l\"~ ... ,,,,-~*''¥·;,,~&,!{"j;,;w:.\~§,,..,,.ralnlri lflli!r,911ra111~"<'.;/;,'-'~''\l«!>l,'·e\"i,•~·'.~, ~-'" ,"i'f~, r£~~~~1~~:~~-X~. ,. ~.·'"=\,jl';IIJ'lili'li<~f·· ~~WJfN,.;:...;, __ ~:, '" 56 -01 -00 Enterprise System provides support fo r the functions of training , career development, competencies tracking , SF -Standard Learning 56 -Trng Prog .& Course Dev . testing , licenses, and employee training certifications . Functionality Manaoement 56-02-00 System provides the ab ility to track skills , certifications , licenses, registration and tra ining for Continu ing Enterprise Professional Education (CPE), Continu ing Education Un its (CEU) and/or Continu ing Legal Education SF -Standard Learning 56 -Trng Prog .& Course Dev. (CLE) credits obtained by successful completion . Functi onal itv Manaoement Training Requirements Page 323 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix lfbilf~?>f~~~~~~~~~~:.~~.b~~~:: ·i>;N'/}®Tnlnin1i,Reaiilremehts'!:i.''4'f;)i\'!f~Li®~~i%:'w¥~~·,c ~iit;.1<~,;.o,~,. , ;;;.-":~:, ' <· ,.·-....,,.\i·i' . ~· " . " ' . 'i-<m., - Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 56-03-00 Through combining Student Costs with Tuition Reimbursements, the level of specificity required for 56-03-01 through 56-03-11 Enterprise can be met with Learning minor modification 56 -Trng Prog .& Course Dev. System provides the ability to administer tuition reimbursement including , by not limited to , the following : Management offields. 56-03-01 Enterprise SF-Learning Standard Managemen 56 -Trng Prog .& Course Dev . School name Functionality t 56-03-02 Enterprise Learning Ml-Minor Managemen 56 -Trng Prog .& Course Dev . Degree Plan Type Modification t 5 56-03-03 Enterprise SF-Learning Standard Managemen 56 -Trng Prog .& Course Dev . Maximum tuition reimbursement amount for 12 month rolling calendar Functionality t 56-03-04 Enterprise Learning Ml-Minor Managemen 56 -Trng Prog .& Course Dev . Semester attending . Modification t 5 56-03-05 Enterprise Learning Ml-Minor Managemen 56 -Trng Prog .& Course Dev . Track by fiscal year and/or user defined period . Modification t 5 56-03-06 Enterprise Learning Ml-Minor Managemen 56 -Trna Proo.& Course Dev . Track changes in school or degree plan Modification t 5 56-03-07 Enterprise Learning Ml-Minor Managemen 56 -Trng Prog.& Course Dev. Cumulative Hours Modification t 5 56-03-08 Enterprise Learning Ml-Minor Managemen 56 -Trno Proo .& Course Dev. Elioible grades received (user defined) Modification t 5 Nove ;.,,--15 , 2007 ERP Project Appendix D -Functional Requirements Matrix lil~"'''tt<?>·:s!l(t(i:~<,}l~~~~f"'.-: ''\;,:,;i',!"'..,;1'f.'J.· i,w,~;,&;.>~"i;IralnlnaiRea'ulrementsi~:.,1,i""1'-:t:,;t.s•ill~i],c~:!)lt,'...::f;,~,.,.,.,;i,!'F.'i:'!'r.?:tlli'.1i!.;t;)r,,. ~$~-"';'"!> li•fr,j{,.",~. H*,,lf\'li; iW";l;,~',~i::, ·, ~ ~ ~ ·~:0.,:,,it,b~ ,:t.;.. I! '11..;t :!ti •~•,W.1'<1~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 56-03-09 Enterprise Learning Ml-Minor Managemen 56 -Trng Prog .& Course Dev. Grades received (check box only) Modification t 5 56-03-10 Enterprise SF-Learning Standard Managemen 56 -Trng Prog .& Course Dev. Receipt received (check box only) Functionali~ t 56-03-11 Enterprise SF-Learning Standard Managemen 56 -Trng Prog .& Course Dev. Eligible for Reimbursement payment Functionality t 56-04-00 ELM can utilize competency definitions from PeopleSoft version 8 .3 or higher as well as any third party competency development provider in order to Enterprise create position System provides the ability to define a standard education and career development curriculum based on SF -Standard Learning related learning 56 -Trng Prog .& Course Dev. I position , skill category, mandatory or elective, and other criteria . Functionality Manaoement obiectives 56-05-00 Enterprise System provides the ability to produce and track a course catalog and schedule of tra ining sessions by SF -Standard Learning 56 -Trno Proo .& Course Dev. oroanization unit. Functionality Management 56-06-00 Enterprise System provides the ability to record prerequisites for courses (e .g . other courses , entry exams , SF -Standard Learning 56 -Trng Prog .& Course Dev. certifications, licenses). Functionality Manaoement 56-07-00 System provides the capability of tracking which lessons, classes, courses, programs , and outside Enterprise train ing are mandatory. In addition to general lesson , class, course , and training session information, Learning 56 -Trno Proo .& Course Dev. each mandatory trainino entry includes: Management 56-07-01 Enterprise SF-Learning Standard Managemen 56 -Trno Proo .& Course Dev. Freouencv Functionalit\ t 56-07-02 Section instructions Enterprise allow the City SF -Learning to specify Standard Managemen mandatory 56 -Trno Proo .& Course Dev. Reason for beino mandated Functionality t reasons Training Requirements Page 325 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix 1:·;,;;~."0/-~·~,ili,·,.I,i<:~~'1~,·:.mf:if.1!:.'Y''":Y·;'.<).: ~..,,.~~~~Tralriln1J1Reoulrements'<',lt::SH{;>_:;:;~'f!!''Aft~~-".,~ :,,,,,'lt-;,,,,t;,-",~, .. '\'.'<:f-~«i.<i;C's't,,'""il:t!€i'.. ~.,t.\~_ <). /-t ;r(. "'l;!;'.'"".~v i,w~,~~'..'ii""'~"",j; ~~(~Ji~.:. .. 'I J.-2,~Z~ l~~:~"li.,~.:,; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 56-07 -03 The Owner field prov ided during course creation can Enterprise be used to SF-Learning identify Standard Managemen mandating 56 -Trno Proo .& Course Dev. Mandating department / Organiza ti on Functional ity t depVorg 56-08-00 Enterprise Learning 56 -Trng Prog .& Course Dev . System provides the ability to track, at minimum , the following train ing session attributes : Management 56-08-01 Enterprise SF-Learning Standard Managemen 56 -Trng Prog.& Course Dev. Course identification Functionality t 56-08-02 Enterprise SF-Learning Standard Managemen 56 -Trng Prog .& Course Dev. Course start and end times Functionalil) t 56-08 -03 Enterprise SF -Learning Standard Ma nag em en 56 -Trng Prog .& Course Dev . Course schedu le Functionali ty t 56-08-04 Enterprise SF -Learn ing Standard Managemen 56 -Trng Prog.& Course Dev . Course prerequisites Functional ity t 56-08-05 Enterprise SF-Learning Standard Managemen 56 -Trno Proo .& Course Dev. Course hours/credits Functionality t 56 -08 -06 Enterprise SF-Learning Standard Managemen 56 -Trno Proo .& Course Dev. Course location (including attached pdf map file) Functiona li ty t 56-08-07 Enterprise SF -Learning Standard Managemen 56 -Trno Proo .& Course Dev. M inimum participation reauired to rece ive credit Functionalil) t 56-08-08 Enterprise SF-Learning Standard Managemen 56 -Trno Proo .& Course Dev . Minimum participation reauired to run session Functionalil) t 56-08-09 Enterprise SF-Learning Standard Managemen 56 -Trno Proo .& Course Dev . Max imum session capacity Functionalil) t Nove -15, 2007 ERP Project Append ix D -Functional Requirements Matrix Reqt Num Category Requ irement Text Degree of Fit Module Hours to Mod ify Comments Re sponse 56-08-1 0 En terprise SF-Learning Stand ard Managemen 56 - T rng Prog .& Course Dev. Eval uati on (class & instructor) Fu nctionality t 56-08-11 Enterprise SF-Lea rn ing Standard Managemen 56 -T rno Proo .& Course Dev. Cost to conduct session (facility, materials, instructors , administration , other costs) Fu nctionalil) t 56-08-12 Enterprise SF-Learn ing Standard Mana gemen 56 -Trno Proo .& Course Dev . Tuition cost (e m olovee , non-emoloveel Functionality t 56-08-13 Enterp rise SF -Lea rn ing Sta ndard Mana ge men 56 -T rng Prog .& Course Dev . Reimbursable cost (to emplovee) Functionality t 56-08-14 Enterprise SF-Learni ng Standard Managemen 56 -T rng Prog .& Course Dev . Co urse and instructor Functional ii', t 56-08-15 Enterprise S F -Learni ng Standard Manag emen 56 -T rn o Proo .& Course Dev . Cou rse da tes Fu nctio na l ii', t 56-08-16 Enterprise SF-Learning Standard Managemen 56 - T rn g Prog .& Co urse Dev . Course eligibility (who can attend by organizatio n u nit, citvwide, job class) Functionality t 56-08-17 Enterprise SF-Le arning Standard Managemen 56 -Trn g Prog .& Cou rse Dev . Mandatory or elective Functionality t 56 -09 -00 56 -T rng Prog.& Course Dev . Syste m provi des the ability to track resources needed to deliver a training cou rse , includi ng: 56-09-0 1 Enterprise S F -Learn ing Standa rd Managemen 56 -T rng Prog .& Course Dev . Type of room Functiona lity t 56-09-02 En terprise S F -Learning Standard Managemen 56 -T rn g Prog .& Course Dev . Config uration / layout of room Functiona li ty t 56 -09-03 Enterprise S F -Lea rni ng Standard Managemen 56 -T rng Prog .& Course Dev . Techno loo v needed (computers , network for web cast, printers) Functionality t Trai ning Requ ire ments Page 327 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ReqtNum 56-09-04 56-09 -05 56-09-06 56 -09-07 56 -09-08 56 -09 -09 56 -09-10 56-09-11 56-09-12 56-09-13 56-10-00 56-11-00 Category Requirement Text 56 -Trng Prog .& Course Dev. Teaching aids needed 56 -Trng Prog .& Course Dev. Checkl ist of Equ ipment needed (e .g. audio/ visual , easels . extension cords) 56 -Trng Prog .& Course Dev . Checklist of Supplies needed (e .g . sign-in sheet. index cards. envelopes . manuals) 56 -Trng Prog .& Course Dev . Handouts 56 -TrnQ ProQ .& Course Dev. Videos 56 -TrnQ ProQ .& Course Dev . Posters . Games, Specia l Equ ipment 56 -Trng ProQ .& Course Dev . Pre-workshop Feedback , e.Q. ore /oost tests 56 -Trng Prog .& Course Dev. Specia l Instru ctions 56 -TrnQ ProQ .& Course Dev . Instructor needs 56 -Trng ProQ .& Course Dev. Facility/ room capacity/ ADA features 56 -Trng Prog .& Course Dev . System provides the ability to track multiple traininQ delivery types. Degree of Fit Response SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF - Standard Functionality SF- Standard Functionalil'. SF- Standard Fun ctionality SF- Standard Functionality SF- Standard Functionalil', SF- Standard Functional ii) SF- Standard Functionalil', SF -Standard Functionality Module Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learn ing Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning ManaQement Enterprise SF -Standard Learning 56 -Trng ProQ .& Course Dev . System provides for the entry of user-defined tra ininQ types . Functionality ManaQement l\:t57,-i'.l.0'-01)"•; 57N l'm'a:;N~lf"Asse5llilent~l,~~'.A~~~: <;, . -·~~~W~r•lnh.1a;Hi'eil•-'°'siiessment,t;,~,' ~,\;j:,,,i;:-,·;,,:;":~~c-5;:e~:·;~ /;lk.."" -' " Hours to Modify Comments Nove --15, 2007 ERP Project Appendix D -Functional Requirements Matrix "'· ~. a?.it,'1.··,i:t.(1),'i"_~;;;>:f~".'J'.!\"~.Y.'l''~:-~ //-.;(·. ii;• -fU'1 .....:•.;'1il' ,;l\'t'i"l'!l£l..ti'alnlna ,Reaolreme11ts;,,1'\;i:.:. •:;,,i-:ll'::~%~,';YJ!·i:\·· ·: :x,i <'j_'.;ifi"'""t.n.:-,.;,.~~ .. "!'l"· ~ . .,,.ii'~,H~'(•',,. ~-·<#+,:~,"'~.:~ ~J;,;lk<,,'§, .. j:1•.i,"(· l""i!il·~i,t!f'W~1 ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 57-01-00 Enterprise Learning Management, System provides the ability to define career development plan , including standard and alternative career SF -Standard Human 57 -Trng Needs Assessment paths . Functional ity Resources 57-02-00 Enterprise Learning 57 -Trng Needs Assessment System provides the ability to enter and route training requests . Train ing requests would include : Management 57-02-01 Enterprise SF-Learning Standard Managemen 57 -Trng Needs Assessment Requestor name, organization unit , number Functionalitv t 57-02-02 Enterprise SF-Learning Standard Managemen 57 -Trng Needs Assessment Class title, start and end date , hours, location, number of credits Functionalitv t 57-02-03 ELM provides a Priority field that can be configured to detail basis Enterprise for request on SF-Learning the Submit Standard Managemen Learning 57 -Trng Needs Assessment Basis for request (e .g., job related , career related, personal development) Functional ii'! t Request page 57-02-04 Enterprise SF-Learning Standard Managemen 57 -Trng Needs Assessment Type of training (e .g., technology, supervisory , safety , other) Functionality t 57-02-05 Enterprise SF-Learning Standard Managemen 57 -Trnq Needs Assessment Funding source Functionalil'. t 57-02-06 Enterprise SF-Learning Standa rd Managemen 57 -Trng Needs Assessment Estimated course and travel cost Functionalil', t Training Requirements Page 329 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix "~.~:~: : ... -.. :·~~:k~.£ii?;t, ~:I:'._~~ r,. ~~~:~~~~.~~:i:4i.tt:i:\il.~m~1m~I.~}~ft~~s@:-t~, ~~~~"}:i~?~PJr~~Y.~~J;;:i1~M~:i3[1';I~;.:~;;~tif~t;;::t~~::~~I(~::_: ;:;r1f.:~"i ': ;"~;;(;~1::.~r&~~t~l~~~~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 57-02-07 The Submit Learning Request page is delivered with free text fields for Description and Comments Enterprise that can be SF-Learning used by the Standard Managemen City for this 57 -Trng Needs Assessment Expected value to requester Functiona li\\/ t purpose 57-03-00 Enterprise System provides on-line approval of training requests based on varying levels of security as defined by SF -Standard Learning 57 -Trnq Needs Assessment the department. Functionality Management 57-04-00 Enterprise Learning Management, Human System provides the ability to assign training requirements to a job class , position , organization un it or SF -Standard Resources, 57 -Trnq Needs Assessment other user-defined criteria and then assess tra ining needs of individuals within those parameters . Functionality ePerformance 57-05-00 Enterprise Learning Management, System provides the abil ity to roll up individual training needs to an aggregated level by organization unit SF -Standard Human 57 -Trng Needs Assessment to provide input into training program and course development. Functionality Resources 57-06-00 Enterprise Learning Management, Human System provides the ability to convert the training needs assessment into individual employee training SF -Standard Resources, 57 -Trnq Needs Assessment plans , which oet routed electronically for approval. Functionality ePerformance 57-07-00 Enterprise Learning Management, Human System provides a method to relate individual training plans from the individual growth plan as goals in SF -Standard Resources , 57 -Trnq Needs Assessment the annual performance plan . Functionality ePerformance Training ··rements Page Nove --15, 2007 ERP Project Appendix D -Functional Requirements Matrix Reqt Num Category 57-08-00 Requirement Text System provides a method to analyze aggregate training needs based on competency deficiencies , strategic plans, performance assessments , test and evaluation , statutes and policy development and Degree of Flt Response 57 -Trn Needs Assessment technolo latform chan es . SF -Standard Functionali 57-09-00 57 -Trng Needs Assessment 57-10-00 57 -Trn Needs Assessment 57-11-00 Training Requirements System provides the ability to analyze training needs for individuals, organization units or citywide based SF -Standard u on the a between individual skills and com etenc or skill requirements b ·ob class or osition . Functionali S stem rovides for the in ut of trainin course/ ro ram interest for em lo ees and supervisors . Page 331 of 403 SF -Standard Functionali SF -Standard Module Enterprise Learning Management, Human Resources , ePerformance Enterprise Learning Management, Human Resources , ePerformance Enterprise Learning Mana ement Hours to Modify Comments Group objective assignment enables you to assign an objective to multiple learners in one operation, as opposed to assigning objectives to one learner at a time and repeating the process for every learner. For example , you can assign an objective to all learners in a particular department or customer organization, or to all learners that hold a specific job or osition. Through requesting supplemental learning , training interests can be requested that are not currently offered through the course catalo ue . November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~f..t~~~.~~~~itli-~~11.{l.':'~~~·(.,,~¥~<;i%~~'~.wrni1n1n'a,Retrt11i:ements~~~#:~"'~~il\.-~i~Ii:'li'~~~~i:~'R~:ti;Ji.~,.;i,,,;*"• ..,-,.,;;;.,,,;,,~~\~ii\~ w~~~w~ ... .. ·,'t"~f~ ~~;~:,,,ffi'~~l'.\ .. ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 58-01-00 Through Profile Management, competencies required for higher Enterprise positions are Learning readily identified Management, and translated to System provides the ability to track classes and courses needed for career/ job progression planning SF -Standard Human recommended 58 -Trainino Administration and required prerequisites for employees. Functionality Resources learning objecives 58-02-00 System provides the ability to monitor enrollment in classes , including employees prevented from RQ -Provided enrolling due to failure to meet prerequisite requirements , with an override capability to rela x restriction through Reporting 58 -Training Administration of enrollment prereouisites . or Query Tool Reporting Tools 12 58-03-00 Enterprise System provides the capability to view and search the course catalog and the schedule of training SF -Standard Learning 58 -Training Administration sessions . Functionality Management 58-04-00 Enterprise System provides the capability to allow mandatory training to be displayed and updated when any SF -Standard Learning 58 -Training Administration individual lesson , class , course , prooram, or outside trainino is created and/or updated . Functionality Manaoement 58-05-00 RQ -Provided through Reporting 58 -Training Administration System provides the ability to report scheduled train ino sessions and anticipated attendance list. or Query Tool Reporting Tools 3 58-06-00 Enterprise System provides the capability for any module, class , course , or program to be scheduled as a training SF -Standard Learning 58 -Training Administration session. Functionality Management 58-07-00 Enterprise System provides the ability to produce "to do" list by courses/class specifying for whom , date due, date SF -Standard Learning 58 -Training Administration completed. Functiona lity Management 58-08-00 Enterprise System supports the creation a training session outline that lists all the lessons, classes , courses , and SF -Standard Learning 58 -Training Administration ! proorams associated with the trainino session . Functionality Management 58-09-00 Enterprise System allows groups of employees to be associated with a staff development training coordinator for SF -Standard Learning 58 -Trainino Administration their functional development needs . Functionality Management 58-10-00 Enterprise SF -Standard Learning 58 -Trainino Administration Svstem allows for designation of instructors to be associated with specific training sessions . Functionality Management 58-11-00 Enterprise System provides the ability to track session wait lists and to sequence wait lists based on registration SF -Standard Learning 58 -Trainino Administration time and date. Functionality Management 58-12-00 Enterprise System provides the ability to track employee participation in non-formal training events such as SF -Standard Learning 58 -Training Administration conferences and web casts. Functionality Manaoement 58-13-00 Enterprise System provides the ability to open registration to a filled session if the facility or room configuration SF -Standard Learning 58 -Training Administration changes and notify those on an exislino wait list. Functionality Manaoement Nove ·-·15 ,2007 ERP Project Appendix D -Functional Requirements Matrix -~s),.., .. ,,,,wa,:,1•.,;.,~...,;."'};.:.~ '°""~~':ii'!·•" · ,;.,,.,>\'.+;;;;,, .~-:f..:rralnina ·Reriulrementsi,;, ~"-t~i,)i~ik.-!" '~·ib,~'~ ~;;:;;,·;;.'t!l,t,%~<-:~ ,;i-~~i:f'fii'.'1170:<'l.:f• n .;~,'iJii.~~~·r t:'..)\"11~,,.,;." ,;"""',;~~~'?·,;, t•' ,.~ti:-C'1.,,; ~i'4'.~',.t ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 58-14-00 Enterprise SF -Standard Learning 58 -Traininq Admin istration System provides the ability to notify all appropriate traininq coordinators of a planned traininq session . Functiona li ty Management 58-15-00 Enterprise System provides the ability for the training coordinator or employee supervisor to enroll their employees SF -Standard Learning 58 -Traininq Administration in a specific traininq session. Functionality Management 58-1Ek00 Enterprise SF -Standard Learning 58 -Traininq Administration System provides for the creation of a wait list when traininq session maximum enrollment is reached . Functionality Manaqement 58-17-00 ELM can automatically enroll the first person on the waiting list if a seat becomes Enterprise available prior to System provides a list of replacements for the train ing session roster based on the position of the SF -Standard Learning the first date of the 58 -Training Administration employee in the wait list queue or other user-specified criteria . Functionality Manaqement traininq session . 58-18-00 Enterprise System provides for the creation of the appropriate roster for the training session in a predefined SF -Standard Learning 58 -Training Administration modifiable format. Functionality Management 58-19-00 Enterprise SF -Standard Learning 58 -Training Administration System notifies enrollees via email or paper when enrolled in, or wait listed for, a tra ini ng session . Functionality Management 58-20-00 Enterprise System notifies enrollees via ema il or paper when a training session is cancelled , postponed, changed SF -Standard Learning 58 -Training Administration or rescheduled . Functionality Management 58-21-00 ELM 's approval framework can be configured to send notifications System provides the ability for either the employee's regular training coordinator and /o r the training Enterprise according to the session coordinator to notify employees of confirmed registration or wait listings (one is the sender and SF -Standard Learning City's 58 -Traininq Administration the other receives a copy of the email). Functionality Management specifications 58-22-00 Enterprise SF -Standard Learning 58 -Traininq Administration System provides the ability to record attendance of a participant in hours. Functi onali ty Management 58-23-00 Grades can be entered manually or automatically if Enterprise the course content System provides the ability to track the grade achieved by an attendee for a lesson , class , course , or SF -Standard Learning is AICC or SCORM 58 -Train in q Administration outside train inq . Functionality Management compl iant Training Requirements Page 333 of 403 November 1 5, 2007 ERP Project Appendix D -Functional Requirements Matrix v,i,,,~i;~;i,,":lDt,f..~~*'i1'iit,s~\~~,JJ!£if!;,it;":.:l[.f''~~:rrn1nrna Reaorreril'ents1,t'#-~'l:::,i/.ttii<;"!"t<i'",,-'$'1'.;i,;"9#.,'4:;•"-:'Ji~J•Y·".-~'t,;\~:~~~'!li*'i.l ~:~'\"--t~~-..~' :.:t~ . :~'!ti ·• .-.;l::,f .. ;~--:.-;;,:,r-..f -c- Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 58-24-00 Enterprise SF -Standard Learning 58 -Training Administration System provides the ability to define grade achieved criteria . Functionality Management 58-25-00 Enterprise System provides updates to training session roster based on actual attendance at the completion of the SF -Standard Learning 58 -Training Adm inistration training . Functionality Management 58-26-00 Enterprise Learning Management, System provides for automati c update to skills/ certifications/ licenses of attendees who have met the SF -Standard Human 58 -Training Adm inistration course completion (time) and grade requirements . Functional ity Resources 58-27-00 System provides the ab ility to notify the employee's training coordinator and supervisor if actual RQ -Provided attendance hours don't match the planned attendance hours (if employee was a no show or missed part through Reporting 58 -Training Administration of the training session). or Query Tool Reporting Tools 10 58-28-00 Enterprise SF -Standard Learning 58 -Training Administration System provides the ability to charge scheduled attendees for no show (without proper cancellation). Functionality Management 58-29-00 Enterprise SF -Standard Learning 58 -Trainin g Adm inistration System provides the ability to setup and generate customized notification letters (paper or e-mail) Functiona lity Management 58-30-00 Enterprise System provides the ability to generate customizable notification forms by user-definable criteria SF -Standa rd Learning 58 -Training Administration I (division for example) at a predefined period of time prior to the start of the training session . Functionality Management 58-31-00 Enterprise SF -Standard Learning 58 -Training Admin is tration System provides the ability for multiple levels to authorize training requests . Functionality Management 58-32-00 System provides the ability to track the following information on City trainers and outside instructors : 58 -Training Admin istration 58-32-01 Enterprise SF-Learning Instruction certification by which sess ions, courses , or programs Standard Managemen Functionality t , Human 58 -T raining Admin istration Resources 58-32-02 SF-Enterprise Which sessions , courses they instruct, even if the City does not offer that training Standard Learn ing Managemen 58 -Training Adm inistration Functionality t Training R ·'•e ments Novem • ~. 2007 ERP Project Appendix D -Functional Requirements Matrix '"'·"';';,,:!1"·1<,.,·'.'lr~•?if-l,~;:"lift,,'i<ci'',4:tf,[f~-i;..,i\"i"5"..il i.'f',,..,;.;'i:$;B.-m;:l!!:"~:r,ralnlna';Reaulremeots~'f'."'t?'{'c#o:,'~"~;i'.i"'~~~~ %it,~:'"''lmt•t ·?j,f,r.~"'""~,". ' ., ftJ[f;_-:,~~-l:: r l.%"",l<''l>~0<\·f,,f ...ft,:" ,~.Jfjli;'>~~ ,.,_r1.1·1.·,,,,.11t ',jl!'~'"!,l.~_;; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 58-32-03 Ability to add name, address, phone numbers are Enterprise delivered, Name, address, phone number, cell number, email address, and company's web address. Ml-Minor Learning 5 while adding Modification Managemen email address t and web address of company would require customization 58 -Trainina Administration 58-32-04 Enterprise SF-Learning Evaluations (material and delivery) Standard Managemen Functionalicy t , 58 -Training Administration PeooleTools 58-33-00 Enterprise System provides the capability to book conference rooms and equipment directly or through on-line links SF -Standard Learning 58 -Training Administration to facilities management proarams with user-specified approval routing . Functionality Management 58-34-00 System provides the ability to calculate the number of training sessions required to train various Enterprise populations a=rding to flexible criteria and provide results to training coordinators to utilize for flexible Ml-Minor Learning 58 -Training Administration scheduling and enrollment. Modification Management 2 58-35-00 Enterprise System provides the ability to reserve a block of seats in a training session by organization unit with user SF -Standard Learning 58 -Training Administration specified approval routing . Functionality Management 58-36-00 Enterprise System provides ability to designate instructors to be associated with a set of lessons/ classes/ SF -Standard Learning 58 -Tra ining Administration courses/ programs. Functionality Management 58-37-00 Enterprise System supports identification of employees and contractors via appropriate technology for certain SF -Standard Learning 58 -Training Administration situations , such as recording attendance at a training session . Functionality Management 58-38 -00 Enterprise System provides the ability for instructors to generate adhoc notices to registered participants in a SF -Standard Learning 58 -Trainina Administration scheduled trainina session . Functionalitv Manaaement 58-39-00 RQ -Provided System provides a method to record class and instructor evaluation metrics and scores collected at the through Reporting 58 -Train ina Admin istration session or received after the session via email or web-enabled entrv. or Querv Tool Reoortino Tools 10 58-40-00 58 -Trainina Administration Svstem orovides suooort for non-citv attendees with functionalitv includina : 58-40-01 SF-Enterprise Enrollment Standard Learning Functionalicy Managemen 58 -Trainina Administration t Training Requirements Page 335 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix Reqt Num 58-40-02 58-40-03 58-40-04 58-40-05 58-40-06 58-40-07 59-01-00 59-02-00 59-03-00 59-03-01 59-03-02 Category 58 -Trainin Administration 58 -Trainin Administration 58 -Trainin Administration 58 -Trainin Administration 58 -Trainin Administration Requirement Text Attendance tracking (by person) Identification of the outside attendee's train ing coordinator (name and contact information) E-mail notifications Billing (flexible rules according to class, course , offering department, attending departmenVorganization) Limitation of number of training session slots available to outside agencies/ organizations Prioritization of training session slots by outside agency I organization System provides support for user defined actions, in a=rdance with the policies and guidelines (ex : 59 -Trn Costs & Receivables non-attendance/ no shows) Degree of Flt Response SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functionality SF- Standard Functiona_lity SF- Standard SF -Standard Functionality System provides the ability to track situations where employees are required to maintain employment for RQ -Provided Module Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Ma nag em en t Enterprise Learning Managemen t Enterprise Learning Managemen t Enterprise Learning Mana ement a certain period of time after the completion of training and notify designated personnel when employee through Reporting Reporting Tools 59 _ Trn Costs & Receivables terminates prior to the time period . or Query Tool 59 -Trn Costs & Receivables S stem rovides for the plannin of future train in 59 -Trn Costs & Receivables Pro rams/courses offered 59 -Trn Costs & Receivables Classes/sessions to be iven Page 3~"-"f 403 SF- Standard Functionali SF- Standard Functionali Enterprise Learning Management Enterprise Learning Managemen t Enterprise Learning Managemen t Hours to Modify Comments 7 Neve ERP Project Appendix D -Functional Requirements Matrix li'1'-~~W,\:tAt;\l;~~$;':~~'l.ti!'~'fu'ff;f,tO,l\.\1ltt.if""~·l''"§;<'W"fl\1:'~'i!:,:r:ralnlba>Reaulrementst:it'i'~~<f~'¥1,l\\,-lf!,-• ;lS'f,f;J;',.'if.;'!,,:;,~'(;;3':£i:,"/}?t,feij(r"'? ,1~,~;l!'.l!l,f't,c,' ~;f,\",,.'i'*!i"'~"~-"· 1~111;/lo,~,;w..")6/~\'\1 k;;,k$.¥.l?,'0';1,Jl;,;>,,~tf;A if\1'1~",f\~~l.f:,W;I,> 'lfl Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 59-03-03 Number of employees to be trained in determined through the Enterprise learning SF -Learning environment Standard Managemen associated 59 -Trng Costs & Receivables Number of employees to be trained Functionality t with the plan 59-03-04 Enterprise SF-Learning Standard Managemen 59 -Trng Costs & Receivables Projected cost of training (internal and external costs) Functionality t 59-03-05 RQ- Provided Enterprise through Learning Reporting or Managemen 59 -Trng Costs & Receivables Oooortunity cost of employees attending train ing Query Tool t 1 59-03-06 Enterprise SF-Learning Standard Managemen 59 -Trng Costs & Receivables Source of funding Functionality t 59-03-07 RQ- Provided through Reporting or Reporting 59 -Trng Costs & Receivables Budget % for a specialized programs Query Tool Tools 7 59-03-08 RQ- Provided through Reporting or Reporting 59 -Trng Costs & Receivables Budget Variance for a specialized programs Query Tool Tools 3 59-03-09 RQ- Provided through Reporting or Reporting 59 -Trng Costs & Receivables Variance % of total training budget Query Tool Tools 3 59-03-10 RQ- Provided through Reporting or Reporting 59 -Trng Costs & Receivables Track actuals against plan Query Tool Tools 3 59-04-00 System provides the capability to track and report direct costs for fraining , including costs for training Enterprise instructor(s) (whether staff time or contractor-provided), venue cost, travel expenses, materials , by SF -Standard Learning 59 -Trng Costs & Receivables individual, course , or chart of accounts. Functionality Management Training Requirements Page 337 of 403 November 15, 2007 ERP Project Reqt Num 59-05-00 59-06-00 59-07-00 59-08-00 Training Category Requirement Text System provides the capability to track and report indirect costs for training , including employee time by 59 -Trn Costs & Receivables classification, houri cost lin ked to a sala table , b individual , course , or chart of accounts . System provides the capability to track and report budget and statistical information such as fund , revenue source , number of persons per workshop , date of workshop , priority rating , train ing date , 59 -Trn Costs & Receivables ·ustification statements , or anization , ro ram . System provides on-line approval of training budget requests based on varying levels of security as 59 -Trn Costs & Receivables defined b or anization unit. System provides the capability to summarize varying levels of chart of account codes such as 59 -Trn Costs & Receivables or anization, ex enditure, and fund levels . Appendix D -Functional Requirements Matrix Degree of Fit Response RQ -Provided through Reporting Module or Que Tool Re ortin Tools SF -Standard Functionali SF -Standard Functionali SF -Standard Functionali Enterprise Learning Mana ement Enterprise Learning Mana ement Enterprise Learning Mana ement Hours to Modify Comments 10 ERP Project Appendix D -Functional Requirements Matrix ~,~f&.I't .i:,,;,i#{*l;W a:ioi<~;{\'(':i;.~,,ffi'.f•l."l,'11 r~~~-.,; ~,eosltlon ·.contr,ol,Reauii'.emeritsif""· ";4',/l!l; .• ""'"'''f 11<~ ~J:>d".:it~~5'1~,,.:;g,1::;.,;",;: "'"'"1 •.t-1..,t;!;t,t>~''l'C":l.\' :'% "~~<P'l'>."'J.f!> );.";:•. ~,,aji,f,,.,$; s;~~?:t~~ )~1" ;p.":,;:,,t;;_l'~.!~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response i:-:6MOOm itf 6~,:,peJGeOI\Ramt$1;;.~:r~,,q ~.;,;;.a,J""~t~~-,t~,.,,,,. .. '"""''~ft'U~~JtloriS:Contro1 luen·efa1lRe.aulremenfs~JW•1;&ifllt'!l'~,:~if$,i.~.,s, ~J'\i!l}~~~"{~:'5 im-,:,:•£®".lii.flt-i.'I, Sil~J~~~X~-.'J.:i.;I!~~ li~At~~~'<&~11, 61-01-00 PeopleSoft's Position Management enables the authorized user to define, analyze, and maintain all current and future positions within the System provides the capability to maintain all proposed, authorized, budgeted, filled , vacant and inactive SF -Sta ndard Human City and with the 61 -PC Gen . Rqmts positions by a combination of types. Functionalitv Resources desired statuses. 61-01-00 Through Profile Management, the City can track user defined fields associated with positions as well as any other field not explicitly delivered 61 -PC Gen . Ramts Other position types with position data . 61 -01-01 SF- Standard Human 61 -PC Gen . Ramis Overages Functionality Resou rces 61-01-02 SF- Standard Human 61 -PC Gen . Rqmts Grant authorized Functionalitv Resources 61-01-03 SF- User defined -Part time , temp, seasonal , elected, appointed , aids, multiple or combined types , Standard Human 61 -PC Gen . Rqmts DOT, Military, trainee, intern , project, backfill , temporary services pool , Functionalitv Resources 61-02-00 System provides the ability to establish and manage positions at user-defined levels, including but not 61 -PC Gen . Rqmts limited to : 61-02-01 SF - Standard Human 61 -PC Gen . Rqmts Organization unit (Deoartment, Office , Division , Region , Branch , Section , and Unit) Functionality Resources 61-02-02 SF- Standard Human 61 -PC Gen . Ramts Proqram Functionality Resources Position Control Requ ire ments Page 339 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix .:~~~ • ..,,.""p;;kic.S,;,;~''fa,F~~j'j!'~~-·? ~. ~ -~·)'.\'3!,;,1&p~1llon~ontrol1~atiufrements ~,a;,'j!_,;~':<f~';,,.-,i!/:s,ie;~tf!,:-;i","11.'';;,~;,;;~,·;;~.,M '"!i '~.ili,;,.,..,' ;/>f.c,,; ll\'i,;''f"''"~~jl,,'f?!, Ff~-1.~~;lii-;':;:~ . s,, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 61-02-03 SF- Standard Human 61 -PC Gen. Ramts Work location Functionalil'I Resources 61-02-04 SF- Standard Human 61 -PC Gen . Ramis Position Number Functionalil'I Resources 61-02-05 SF- Standard Human 61 -PC Gen . Ramis Salarv Schedule Functionalil'I Resources 61-02-06 SF- Standard Human 61 -PC Gen . Ramis Salarv Ranaes Functionalihi Resources 61-02-07 SF- Standard Human 61 -PC Gen . Rqmts Class Code Functionality Resources 61-02-08 SF - Standa rd Human 61 -PC Gen . Ramis Fund Functional il'I Resources 61-02-09 SF - Standard Human 61 -PC Gen. Ramis Budaet aoorooriation in which position is authorized Functionalil'I Resources 61-02-10 SF- Standard Human 61 -PC Gen . Ramis FLSA Functionalih Resources 61 -02-11 SF- Position Type (Civil Service , Regular, Bargaining un it, Project , Seasonal , Non Civi l Service , Standard Human 61 -PC Gen . Ramis Elected , Interim , and Scholarship) Functional ii\ Resources 61 -02-12 User-defined fields can be established using the SF-Position Standard Human Profile 61 -PC Gen . Ramis Multiole user-defined fields Functionalil'I Resources functionality. 61-02-13 SF- Standard Human 61 -PC Gen . Ramis Census code Functionalil'I Resources Position C ~ .. ..,J Requirements Page 3'1" ~1 403 ERP Project Appendix D -F_unctional Requirements Matrix ~1,i;.\~;f ::1,~/'~''®':'$ 1m,··-1<',,~l,~;,c·."~:!(l~5f~<">'ltW·'lll'lll'iP.osltloniContrdl:-Reciulrements,n,,'i,ll'~f)lt~ .t'icJ,\l:i/0 ·-,.,a? ~~:;,,5\,,;;t,<; tJ,u.yA~::iJ'!,4 "),--''· .... .,;~;~-·.~t.r~ rf~4;if''"~,.~.:{~~Wf J· ,;:ii,,--.,,..~]1;!l',;,-<c 1,.,.;ni#_•r"fi"<)l)Ji~1'\;,'c' ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 61-02-14 SF- Standard Human 61 -PC Gen . Ramis NAIC Functionality Resources 61 -02-15 SF- Standard Human 61 -PC Gen . Ramis Risk Functionality Resources 61-02-16 SF- Standard Human 61 -PC Gen . Ramis EEOC Functionality Resources 61-02-17 SF- Standard Human 61 -PC Gen . Ramts Online Labor Dictionary Functionality Resources 61-02-18 SF- Standard Human 61 -PC Gen . Rqmts Job Family Functionality Resources 61-03-00 PeopleSoft security can be used to ensure authorized System provides the ability to designate fields that control citywide access and update capabilities based access to specific 61 -PC Gen . Ramis on data element values such as : positions . 61-03-01 The delivered People Tools can be used to secure Ml-Minor Human position data 61 -PC Gen . Ramts Class Code Modification Resources 8 by Job Code . 61-03-02 SF- Standard Human 61 • PC Gen . Ramis Organization unit Functionalicy Resources 61-03-03 SF- Standard Human 61 -PC Gen . Ramis Position Number Functionality Resources Position Control Requirements Page 341 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i?'*""'~~ ~>ffl;·ti,1.~~1:;-\\1<;.~~t~~t"'·'!1t•,;q; ~i,;;\eosltton tConfrollReaulrem·ertts~,i?t:m~:.;':"'.-"'"""'~~,-ct:,.ff.,,_~~*t't.fY,:,~'i-t~~"'"-~l! ,~$ .. }<'!f1ff,;.d!R'·;:f.r:.,r&~. : ' . ~, ... -~~~,.'l,!l~);' f.h!'.:.'.'llllXia/,Mi.l<}·,;atm ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 61 -03-04 Position Salary and Earnings history can be secured with SF-the delivered Standard Human PeopleSoft 61 -PC Gen . Rqmts Sa la ry and earn ings history Functionalir, Resources security. 61-04-00 The Department Budget Table provides chartfields that can be System provides the ability to establish and manage funding source at user-defined levels , including but configured per the 61 -PC Gen . Rqmts not limited to: City's needs . 61 -04 -01 61 -PC Gen . Rqmts Fund SF -*-SardF~ Human Resources 61 -04 -02 61 -PC Gen . Rqmts Account SF -a-s.dF~ Human Resources 61 -04-03 61 -PC Gen . Rqmts Center 11 -!IW!dnF~ Human Resources 61-04-04 61 -PC Gen. Rqmts Council District .. --61-04-05 61 -PC Gen . Rqmts Subfund .. --61 -04 -06 61 -PC Gen . Rqmts Proiect number .. --61-04-07 61 -PC Gen. Rqmts Work chase .. -· 61-04-08 61 -PC Gen. Rqmts Grant number ·--· 61-04-09 61 -PC Gen . Rqmts Soecial Trust number ·--· 61-04-10 61 -PC Gen. Rqmts Deoartment / Office .. -· 61-04-11 61 -PC Gen . Rqmts Division .. -· 61-04-12 61 -PC Gen . Rqmts Section ·--· 61-05-00 SF -Standard Human 61 -PC Gen . Rqmts Svstem has the abilitv to orovide cost of current and proposed positions, including vacancies . Functionality Resources 61-06-00 Histo ry is ma intained for positions through SF -Standard Human the use of effective 61 -PC Gen . Rqmts Svstem orovides for historv of all chanqes to oositions , including reorganizations and transfers . Functiona lity Resources datino. Page 3 ~ -.f 403 Nove ERP Project Appendix D • Functional Requirements Matrix ·~'.1'?~ "'' '1"""'-"'~ii.f#-,£<,l::.t}=·Y·' ,i,i%}~,'f.'i"-'>~*'.§i.~osltlon -Goilti:of'Reau1rementsif::~~,?&ls'1l:'.:-,;;',:~~.",~,;,~~2$.~1:<·t1:'t;+ S$''4'c>:'{".:;i!s!'<:,,'fi ;•;';.,! "~i\,'i{;;~· .. ~ if..:~'·.··~t~~'.°'..:·:.:~ ~~-~:~t_~~~);f~~~;/ f ;~~4:.;~<;{!!;~'i. §, ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 61-07-00 Positions can be budgeted in dollars for user-specified periods . Either the hours can be converted to dollars manually or this functionality can be added System provides the ability to limit th e number of hours associated with a position for a user-defined Human using the delivered period (e .g ., project positions , contract positions , full or part-time position, seasonal position , Ml-Minor Resources , application 61 -PC Gen . Rqmts scholarships, and interim). Modification People Tools 12 development tools . 61-08-00 SF -Standard Human 61 -PC G en . Rqmts System provides a chronological history of authorized positions and all position actions . Functionality Resources 61-09-00 SF -Standard Human 61 -PC Gen. Rqmts System provides a chronological history of incu mbents bv positions . Functionality Resources 61-10-00 SF -Standard Human 61 -PC Gen. Ramis System provides the ability to allow functions (transactions) to be effective date driven . Functionality Resources 61-11-00 RQ -Provided System provides the abil ity to track pay period, MTD , fiscal YTD , hours, YTD pay received and calendar through Reporting Human 61 -PC Gen. Ramis YTD hours by position . or Query Tool Resources 7 61-12-00 The delivered reporting tools provide the ability to calculate the Human number of SF -Standard Resources , expected hours for 61 -PC Gen. Rqmts System provides the ability to calculate expected hours (e .g., interim positions). Functionality Reporting Tools positions . Positi on Control Requirements Page 343 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ,/A~"*·~~,,.;:1,,~,,, ~J~,lt}~.::, P: "4it¥'4W""""1?".ct\'.,,:tt;±f;,,,, i:P.osltlori ' eoritrol iReaulrements~"'. "~'J&,;"'i;;: tii "'~~'<!'2-s;~,;,s.;t '·"''"~'~'·'''~'i:~W~ ····~l,;'lf,"ihfiztif1,:,C,;;;; j ':}l,i{f~~· ~-.'.!~,i,xe:.;;:ti!'';.~'li ;,,t1,.l'li/;,~. " ·s ., .. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 61-13-00 full-support for XML-based integration between PeopleSoft applications and other in-house or third party appl ications. PeopleSoft's Open Integration Framework (OIF) allows information to be exchanged between PeopleSoft and other applications over XML -using real-time, near real time or deferred methods. Open Integration Framework is included with PeopleTools , the del ivered tool-set. Alternatively, the delivered application and reporting tools can SF -Standard be used to create 61 -PC Gen. Rqmts System provides the ability to inte rface position control between labor cost and CPMS Functionality PeooleToo ls batch files that can 61-14-00 System provides the abil ity to interface position control with core financial systems , including SF -Standard See comment in# 61 -PC Gen . Rqmts Budget/Brass System and CPMS ... could be batch . Functionality People Tools 61-13-00 above. ltt:'.62,00!Ql'\1"' tii't.iRos.it1l!>AIMAinteoaftce1f•J,?.:l: litti;_a,J,,t''.;;, ···"-'<'"'w--;, , ,ef..tm. ~1~w,;1J~,£,'., :'(Position Malrilenance~J~"l"?il:<h~,wll,~-i,,~ ' ~,·t,:'c<1,,~,,.t~~~,. ,.,.,~~"""la·~~' ml~~~.i..il/"1'.J;' ~··'"sio'~ 1,-;..r. .... . .\:' ;;L ... .. 62-01-00 The Position Number is tied to the employee's System provides the ability to generate position numbers for newly created positions and links position SF -Standard Human record where SSN 62 -Position Maintenance number to employee number and SSN . Functionalitv Resources is maintained. 62-02-00 Position requirements can System provides the ability to assign and track multiple requirements for positions (e .g., physical be defined through requirements/ restrictions , licenses , fingerprinting , drug program , criminal history, certifications , SF -Standard Human profile 62 -Position Maintenance lanouaoe requirements, DOT). Functionalitv Resources manaoement. ~•rol Requirements Page • ->f 403 Neve -15,2007 ERP Project Appendix D -Functional Requirements Matrix ,,!:1:1;1"'~,;,,~!f,;i.;:'.~r,,~1.art,.;i;,;'R~la/Jli\\'i,.I"i!f '·"i;,ii,~¢k~·JK)>Posltlorii C.olitrol!RelfuTreJlfents1,r.,,-,.,,,'i;~.:;,~1;t,r,#-~~a\.\-"1$fi'~·~, ... ,.,,,..,,.,lf'~f$.c;,'i!\?M ~~~,,!!"J .. ~~t~-llo.~iti:~~·:it-\1>' -~~\ ~''1;/;/''i/;'{,R~-:t' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-03-00 System provides the capability to track licensure requirements for positions , including the license type SF -Standard Human 62 -Position Maintenance and the term of the license (e .g ., limited license attorneys). Functionality Resources 62-04-00 62 -Position Ma intenance System provides the ability to access and view position information , including : 62-04-01 SF - Standard Human 62 -Position Maintenance Position Number Functionality Resources 62-04-02 SF- Standard Human 62 -Position Ma intenance PrOQ ra m Functionality Resources 62-04-03 SF- Standard Human 62 -Position Maintenance Orqanization unit Functionality Resources 62-04-04 SF- Position Type (Civil Service , Regular, Project , Seasonal, Non Civil Service, Elected, Interim, and Standard Human 62 -Position Maintenance Scholarship) Functionality Resources 62-04-05 SF- Standard Human 62 -Position Maintenance Position description (including responsibilities and job duties) Functionality Resources 62-04-06 SF- Standard Human 62 -Position Maintenance Work units Functionality Resources 62-04-07 SF- Standard Human 62 -Position Maintenance Job class Functionality Resources 62-04-08 SF- Standard Human 62 -Position Maintenance Fund ing Source Functional it\/ Resources 62-04-09 SF- Standard Human 62 -Pos ition Maintenance Position status (authorized , budoeted , inactive, in recruitment) Functionalit\/ Resources 62-04-10 SF- Standard Human 62 -Position Maintenance FLSA Status Functional it\/ Resources 62-04-11 SF- Standard Human 62 -Position Maintenance FTE Functionalit\/ Resources Position Control Requirements Page 345 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~·fJ:.#~>:t<l'-"''""'8-'FJ<$i~:t•,'•~IE'l'',,~ ">i.'f,,,;:if@'.,.~,· .,.,,...,ifl;~f.'.osnloni'Coflfrol Reau]rements N·1p~'f:Vw1i,""""~Jt,~!lf:l'·:!..~ .. ,.,'>!' .,ft,,j"''¢0 s·iift1ff~i~, :ii,:,~f#;,;~"f 1»2;i;.~lii.'l?~H'ii·' W#~#·~~~ r.;;,:,,;..l'itlf.;,C'i;~'~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 62-05-00 System provides the ability to spread position allocations across multiple funding sources by percent or SF -Standard Human 62 -Position Maintenance dollar amount Functionality Resources 62-06-00 Authorized users can get this information in two ways : by generating a report listing "reports-to" relationships among positions , or by creating a position tree in the Human Tree Manager to System provides the ability to link one position to another for the purpose of identifying SF -Standard Resources, view the superior/subordinate relationships . Functionality People Tools organizational hierarchy in graphical form . Tree manager, a delivered PeopleTool, allows authorized users to view and update information on position reporting relationships in a graphical format 62 -Position Maintenance 62-07-00 This notification can be added using the delivered application and Ml-Minor workflow 62 -Position Maintenance System provides the ability to send a notification when there is more than one supervisor for a position . Modification People Tools 5 development tools . 62-08-00 System provides the abil ity to access current and previous employees by position . SF -Standard Human 62 -Position Maintenance Functionalitv Resources 62-09-00 PeopleSoft's Human Resources System provides the ability to designate when an employee may hold more than one position by SF -Standard Human provides the ability organization unit, employee type and job class . (Dual Employment) Functionality Resources for employees to hold concurrent , multiple positi ons . 62 -Position Maintenance Position '·<>I Requirements ERP Project Appendix D -Functional Requirements Matrix ~~~>',<'t,l:'l,~~J,t,:t,;,:" '1, t ' ~1¥,,'<~ili;,\:1;:Ji:!};".i!',,-,Rosltlon 1Gontfol,Re-aulrementsit!/i.'il"(s'~~~;:~;.\.cj/,:~~'tli[',;,'.1,ic;:.1+,;',;i,'t"',:e,Jdli,~?•:'ce'"f. t'>"/'.~i,,:<9,s,,{i,;,,l;:,:jf llJ:;1\'i\'" 1$.0',/J~';" ... ""''~ ~~~~~~t~7~1f iif',t;,,J,<,',;;.-1 ·.,'t•ri,;"'zt,,¢~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-10-00 Primary and secondary System provides the ability to designate a primary position when an employee occupies more than one SF -Standard Human positions are positio n . Functionality Resources identified on the employee's job 62 -Position Maintenance record . 62-11-00 The delivered reporting tools and future dating provide the ability to model System provides the ability to model reorganizations at various levels of the organization hierarchy reorganizations at 62 -Position Maintenance (department, division , branch , office , unit, section, region) including: various levels. 62-11 -01 Human SF-Resources , Standard Reporting 62 -Position Maintenance Move organization units Functionalir, Tools 62-11-02 Human SF -Resources , Standard Reporting 62 -Position Maintenance Combine organization units Functionalit, Tools 62-11-03 Human SF-Resources , Standard Reporting 62 -Position Main te nance Provide history on all reorganizations and COA Functional it, Tools 62-11-04 Human SF-Resources , Standard Reporting 62 -Position Maintenance Create , modify or abolish organization units Functionalit, Tools 62-11-05 Human SF -Resources , Standard Reporting 62 -Position Maintenance Rename organization units Functionality Tools 62-12-00 System provides the ability to automatically update personnel , payroll , budget, and funding source SF -Standard Human 62 -Position Maintenance information as appropriate once reorgan izations are approved and accepted . Functionality Resources 62-13-00 System provides the ability to reclass ify and reallocate positions and the ind ividuals within those SF -Standard Human 62 -Position Maintenance positions . Functionality Re sources 62-14-00 System provides the ability to link the FLSA status to a position and provide the option to override the SF -Standard Human 62 -Position Maintenance FLSA status . Functionality Resources Position Control Requirements Page 34 7 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~JJ#,t~':/i;~ii!i~!fr/;.w'f""!:<:J',}l<'i•""'~F:l'~~~Mlic'i"»>/".t.><S!P,osltlon1(l;onffol1Reaulrem'e'ntsl~'i°'t,,f&~"l~,;,~',t'"~~"'1l\~!'}~~~"''l'it;~l ~~-1~%',ii',ftir"\irW: ~""'" M"~~.frz'!a,~~,~ 'It:,• • li't:1,if~V;!,iM,lf.~~~ti ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62 -15-00 PS del ivers a turnover analysis report of headcount by department Reporting tools provide the abi lity to generate a SF -Standard similar report by 62 -Position Maintenance System provides the ability to conduct turnover analysis by position . Functional ity Reporting Tools pos ition . 62-16-00 This can be a=mplished through the delivered FTE System provides the ability to track and report all positions authorized to fill at user-defined levels in an SF -Standard Human budgeti ng 62 -Position Ma intenance orqanization . Functional ity Resources functi ona li ty. 62-17-00 The delivered Human Resources module provides the City the ability to track positions , and the delivered reporting tools w ill prov ide the City SF -Standard w ith the ability to 62 -Position Ma intenance System provides the ability to track and report all budgeted positions and currently authorized positions . Functionality Reporting Tools report on positions . 62-18-00 SF -Standard Human 62 -Position Maintenance System provides the abil ity to track and report incumbents by position . Functional ity Resources 62-19-00 Pos ition actions are table driven 62 -Position Ma intenance Svstem provides the ability to record multiple position actions : and user-defined . 62-19-01 SF - Standard Human 62 -Positi on Maintenance Add Functionality Resou rces 62-19-02 SF - Standard Human 62 -Pos ition Maintenance Delete / inactivate Functional il', Resources Position C ,,•-~1 Requirements ERP Project Appendix D • Functional Requirements Matrix W'-'i,l,t~ ,., .. ~$\.~~-~~i<;,1:.. f/;YR'<rz,'!f: ',c,,,£ .. .,;(f'\,$.\f?osltlo.n":Control-:R~oulrements'l:':~, ;c\"~$1?-::m:,,"'""~'..;;·f ... ~;l!:' "'1"!,~ ~~;;-.~~,i;,,;,~:~ ••~i?'h'Jii~Att"!t'1~ 1;., .. ,k,1~.~~;;:if te'1'rt:.1~.:~,t,,,~ f;,i~'1-a,:/~·~t.:f;.f Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 62-19-03 changes can be maintained with effective dating . Transfers SF-occur on the Standard Human employee 62 . Position Maintenance Transfer Functionali~ Resources record . 62-19-04 Ml-Minor Human 62 • Pos ition Maintenance Combine I consolidate Modification Resources 2 62-19-05 SF-F raction izatio Standard Human n is done at 62 • Position Maintenance Fractionation (at min imum a configurable 2 positions to the right of the decimal point) Functionali~ Resources the FTE level. 62-20-00 Position action approvals can be added using the delivered application and System provides the ability to route all position action requests through the systems to designated Ml-Minor workflow 62 • Position Maintenance organizational units for approval. Modification Pe ople Tools 8 development tools . 62-21-00 PeopleSoft's Position Management is fully integrated with the greater ERP system . Position attributes default in a variety of other transactions , whenever a valid position is referenced . For example, when someone is hired or an employee is transferred into a position , all of the position attributes System provides the ability for all personnel transactions to be linked to Position Control such that default on the new position and payroll data is verified/updated at the completion of each transaction (e .g ., new hire , SF -Standard Human employee job 62 • Position Maintenance termination , transfer). Functionality Resources ass ionment record . Position Control Requirements Page 349 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix t;,.;;,,.; ,,.,"J,~~.1.,~f:c.·t';;il;\¥.':!'"."i~·'f ~"it..~-"'a::ra,..,,t,•c1,':f,ee,.'i';I.,, ,~ 1?osltldnseontro11ReaulrementsW; . .;:f:i,:,· 1~kii~is'.-r~-;~~:;,.:f,.~·-,.~"kWl'l'kf!;".:;"i* ~· fei,f.;f!~; ~,w~}:.~~~. 'f.~ Ii~:'~ ,.f»,if.!"·~"'·1• ~l:'''i>-~ •• ;s'-<>-.t.:r~ "'"'"~·J,<s';:i./'.~'\f{ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-22-00 PeopleSoft delivers multiple position reports that aid in tracking positions . In addition , the delivered reporting tools prov ide the ability to track System provides the ability to track all positions , whether filled or vacant based on user-specified SF -Standard Human positions based on 62 -Position Maintenance criteria . Functionality Resources user-defined fields . 62-23-00 A long description field is provided for user-defined text, I.e ., a free form texl SF -Standard Human for position 62 -Position Maintenance Svstem provides the ability to describe the positions with user-defined text (Position Descriptions). Functionality Resources descriptions. 62-24-00 SF -Standard Human 62 -Position Maintenance Svstem provides the abi lity to desionate a position as part time or full time . Functionality Resources 62-25-00 The ability to add docu ments is delivered capab ility in certain modules such as Human Resources (employee photo) and Cand idate Gateway. The deli vered application development tools can be used to add this functionality to position data or whereever the City System provides the ability to attach multiple electronic documents (e .g., position description) to the Ml-Minor may need this 62 -Position Maintenance !position. Modification People Tools 12 functionality .. Position ··ol Requirements Nove -15, 2007 ERP Project Appendix D -Functional Requirements Matrix """""""."':l'~'sc'U'll''"''''*-"i:,4;,t~ilii[~t=~~"!<'J!>:'Poiltfo.ru e.oiltroUReaulrenients\f~~~'':'i,!~a!~:ii;,'r~,~t~\f'.'"'{~'1;,i"J~;-1'':..-l,,;,"1,"i., ~,:~\,.. ;.i' .~· ~. ,~.~~i~r~ • -~ .r:;,; ·-.. ~l,Mtn ~!"-'"'.i1';,.,~~;·~·i.'<..;:ii ~.,;;:~::.:,-;.~,·!Jv~7.:¥~~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-26-00 Human Resources does prov ides the abil ity to account for personnel actions impacting a position . The issance of warnings or errors (preventions) can be added using the Human delivered System provides the ability to account for personnel actions impacting a pos ition and issue warnings or Ml-Minor Resources , application 62 -Position Maintenance p revent as appropriate. Modification People Tools 24 development tools. 62-27 -00 An FTE Roll -Up report is delivered that li sts tota l FTE's and by multiple categories . The delivered reporting tools provide the ability to report on FTE's for fu ll time , interim , part time , and seasonal positions at user- System provides the ability to report or inq uire on total FTE's autho rized as well as total authorized fo r SF -Standard specified po ints in 62 -Pos it ion Maintenance full time , interim , part time , and seasonal pos itions at user-specified points in time. Functionali tv Reportinq Tools time . 62-28-00 The delivered reporting tools can RQ -Provided be used to create System provides the abil ity to compare between positions authorized vs . positions filled and vacant by through Reporting the desired 62 -Position Maintenance user-defined criteria. or Query Tool Reportinq Tools 9 comparison . 62-29-00 SF -Standard Human 62 -Position Maintenance System provides the abilitv to COPY like positions to a new uniaue position number. Functional itv Resources 62-30-00 62 -Position Maintenance System maintains data for all position numbers, includina : 62-30-01 SF- Position Type (Authorized Part ti me, temp, seasona l, elected , appointed , aids , multiple or Standard Human 62 -Position Maintenance combined tvpes , DOT, Militarv, tra inee, intern , proiect , backfill , temporary services pool) Functionalitv Resources 62-30-02 SF- Standard Human 62 -Pos ition Ma intenance Full-time Employee Eau ivalents (FTE) Functionalitv Resources Position Control Requirements Page 351 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~:.,~W,{r-1 ~Ji.~\ · '.;; 1:••·\i~"l:~t~,'~Ros'ltlo~o.ntro]}Reaulrements;',~'!; • . ~~ , .. ~ .. ~~i~~~A~~t:~.~~.&~~r.1~~~-"i, t~· "~·~;'11tl~;:'·'·~·· jn> . ..:..a.-~~:it~\~t~,:, .. ~<W',.''( ~ ~""-,... .. 1' ... ~( ·~ '":;_~·~,j.<;~b,1"""' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-3 0·03 SF- Standard Human 62 -Position Maintenance Overages Functionality Resources 62-30·04 Grant definition is identi fied through SF-chartfield Standard Human specifications 62 -Position Maintenance Grant authorized Functio nality Resources 62-30-05 User.defined fields can be added using the delivered SF-position User defined -Part time, temp, seasonal , elected , appointed , aids , multiple or combined types , Standard Human profile 62 -Position Maintenance DOT, Militarv, trainee , intern , proiect, backfill , temporarv services pool , Functiona litv Resources functionai itv. 62-31-00 PS del ivers the ability for employees to maintain multiple, concurrent positions across SF -Standard Human roles and 62 -Position Maintenance System provides the ability to assign employees to multiple positions across organizational boundaries. Functionality Resources departments. 62·32-00 System provides the ability to assign multiple employees to a single position , based on user-defined SF -Standard Human PS delivers job· 62 -Position Maintenance parameters (i.e ., overlap). Functional ity Resources sharing capabilities 62-33·00 W ith Human Resources , the City has the ability to track non- employees and their associated System allows assignment and tracking of contractors , unpaid employees and pa id individuals who are contact information not statused as employees, which may or may not be linked to a position number. Examples: SF -Standard Human and job-related 62 -Position Maintenance Volunteers, interns, emergency fire fighters, Reserve Police Officers. Functionality Resources information (if any). 62-34-00 SF -Standard Human 62 -Position Maintenance System provides for the processino of retroactive position changes . Functionality Resources 62·35-00 62 -Position Maintenance System provides the abilitv to track positions by: Neve i--15, 2007 ERP Project Appendix D -Functional Requirements Matrix ti:i.'i'h~,;,-i~~t"""'{-'l:~'t",""""'~"~ .,;,:.,z.JCiF~'!l,l"J>:":~,,.,,,=po.sltfori'e.onfrol''R&aulrements)6*''}&$i/.,,~~,;.i!'!ll..,," :~·.tt:J;:t-,<,,i,till'o.,;a "'';,r,""'"' .,f"~"'J'c ~t ~""/"" ~~1..~t~:~~:l'J 1;}1l:it ;.;;it;.: J;tt;.~ f<r;,"'.:'.~lf«.",~.';'{: f,t~~ ·,r•,>.~Y..;sr Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 62-35-01 SF- Standard Human 62 -Position Maintenance Department / Office Functionalil'I Resources 62-35-02 SF- Standard Human 62 -Position Maintenance Division Functionalil'I Resources 62-35-03 Fields of this nature can be SF-added to the Standard Human position 62 -Position Maintenance Branch Functionalit, Resources profile. 62-35-04 Fields of this nature can be SF-added to the Standard Human position 62 -Position Maintenance Section Functionality Resources profile . 62-35-05 Fields of this nature can be SF-added to the Standard Human position 62 -Position Maintenance Unit Functionality Resources profile . 62-35-06 Fields of this nature can be SF-added to the Standard Human position 62 -Position Maintenance Crews Functional ity Resources profile. 62-35-07 SF- Standard Human 62 -Position Maintenance Region Functionality Resources 62-35-08 SF- Standard Human 62 -Position Maintenance Classification Functionality Resources 62-35-09 SF- Standard Human 62 -Position Maintenance Multiple user-defined fields (by department) Functionality Resources 62-35 -10 SF- Standard Human 62 -Position Ma inte nance Funds Functionality Resources Position Control Requirements Page 353 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~·-11;>,s,'t~y,'i-~~ , "-'~:~fi.."""~-si,:f.,~,W ,~,wt,,;;:.,,_Pbsltfon ControHReciufreminits ts"". 1\11~"' .. :t'.°'*~~ ,.,.;:,,..,,,;~,i!i'Jl. :.t/il~:11;.J ,r.;;,~~.t>1~ "'~ ,: ;.;.>;..i,"!,'.,.,.'l\;w!~·;;.irn 1:,,,;;:.\,t.~,~{i;-'"~ :";~ ~~i::.{~ ll't~7;1,,1'1f' -~~·-· Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 62-35-11 SF- Standard Human 62 -Position Maintenance Project Functionality Resources 62-3 5-1 2 SF- Standard Human 62 -Position Maintenance Grants Functionality Resources 62-35-13 SF- Standard Human 62 -Position Maintenance Chart of accounts levels specified Functionality Resources 62-36-00 The delivered reporting tools can RQ -Provided Human be used to develop through Reporting Resources , the desired 62 -Position Maintenance System provides a reconciliation of pos ition typ e totals from one point in time to an other. or Query Tool Reporting Tools 3 reconciliation . 62-37-00 The ability to maintain notes and comments is deli vered in other HR components . The delivered appli cation development too ls can be used to add this fun ctional ity to Pos iti on data or Ml -Minor whereever it is 62 -Position Maintenance System provides a comment field for all po sition changes. Modification People Tools 12 needed . 62-38-00 SF -Standard Human 62 -Pos ition Maintenance System provides the ability to store and re tr ieve positions . Functionality Resources 62-39-00 The authorization and its track ing can be added using the delivered application Ml-Minor Reporting Tools , devleopment and 62 -Position Maintenance Svstem provides the abilitv to track a position based on authorization for creatino the position . Modification People Tools 24 reporting tools . ERP Project Appendix D -Functional Requirements Matrix .;.;~,~!'<~~"~-~;._i#f~c>-~~~'/P~').'' ,:~feff/''b.»' ·R.osltlon£ontrol1Reau ffe·ments~8'. .,e:,~,t'.'~~§.1, .. l\ii''k·-'A-. -,,:1\lhl:'fJs~J:&r..,; .. i.,'!<J~#+'•~ ·~l',/\.'io/,14~~"':~ f#;ti!t.:;;~l,..iliW'.l' tf,'1yjJ,)5,.~~#~ ·~f{~~i+~·.7~.'ii ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-40-00 Human Resources delivers the capability to group positions using Position Pools , which are user- SF -Standard Human defined and table 62 -Position Maintenance System allows for the creation of user-defined position groups. Functionality Resources driven . 62-41-00 Through future- dating , positions can be created for SF -Standard Human user-defined time 62 -Position Maintenance System provides for hour-limited or period positions to be established. Functionality Resources periods. 62-42-00 Account distributions associated with positions and lin ke d employees are managed on System provides the ability to change account cod ing distributions (funding sources) associated with SF -Standard Human the Department 62 -Position Maintenance ,positions and the individuals within those positions . Functionality Resources Budget Table. 62-43-00 System provides the ability to track the length of time a position is vacant. SF -Standard Reporting Tools The delivered Functionality reporting tools provide the ability to calculate the length of time a 62 -Position Maintenance position is vacant. 62-44-00 The delivered application and workflow development tools can be used to System provides for workflow routing of position change requests to various staff members for approval Ml-Minor create the desired 62 -Positio n Maintenance by organ izational unit. Modification People Tools 12 workflow routings . Position Control Requirements Page 355 of 403 November 15, 2007 ERP Project Appendix O -Functional Requirements Matrix i,;,,,.,:,f(;~,1:i/f~\.,1,1~r:;,~~w,,~,·»,i't~'ff;J,f,'.""M';.,,,:~,m-RoiltloiWe:OntroJ ,Rei:fulremenis·l!:;,,,r;,t;~~~,;:;;,:,,?.;~,.,~f-it :i,,.'"'g,~,··~,r-,«,~ .• ·~:;;,-,,4~,'!<''··'·;i..t-.;'&:,;\~; ~·'""f,t:'I ~::,f;t, '!'..~!,!~>-"· K~;""··;~"""-~' a-&M~JMlii:tJ<~;t· Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-45-00 PeopleSoft comes with a standard audit trail facility . The City can specify which position data fie lds are to be written to the Audit File using Appl ication Designer, a delivered People Tool. The aud it trail captures before/after images of the changed field , the field name , the record name containing the field , the Human date/time of SF -Standard Resources , change , and the 62 -Position Maintenance System provides the ability to have an audit trail of all actions on a position . Functionalitv People Tools user ID . 62-46-00 The delivered reporting tools prov ide the ability to report on proposed , inacitve , and other position vacancies. The ability to track these types of Human pos itions is SF -Standard Resources , delivered with 62 -Position Maintenance Svstem provides the ability to track and report proposed , inactive , and other position variances. Functionalitv Reportino Tools Human Resources . Position ·-.1 Requirements Page • -< 403 Nove 15, 2007 ERP Project Appendix D -Functional Requirements Matrix .r~i"f<.,.&.i\~W.&~~.,i'!\l-~~"·,~· . ',Jl>{-f/;>.;\\il i.·~t&i;il:~itti~Posltlon?CorftrofReaulreineiits~t,-\'i,~\$'~"'li~.,~;;1,;t~i!:4.!j~r,''™J:,,1;'@::iifWt,,~! ,tt;~~~i'/ft!~i;,1,\!~ ~.')f;;'f,}~~4~1 k~~=-"li:'~·-_S,: .~ .. ~:r~/~ ,T,;J,.~~ ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 62-47-00 Some analysis can be done th rough Manager self- service (eCompensation) . Add itional what-if scenarios can be eCompensation develo ped using System provides the ability to perform "what-if' analysis for all budgeting and staffing control functions RQ -Provided Manager the delivered (e .g., proposed salary increases, reclassifications, salary adjustments, and salary schedule changes , th rough Reporting Desktop , reporting tools and 62 -Position Maintenance salary caps). or Query Tool Reportino Tools 36 future dating . 62-48-00 This functionality can be added using the delivered application 62 -Position Maintenance System provides for inter-agency or inter-department agreements impacting positions, including : development tools . 62-48-01 Ml-Minor 62 -Position Maintenance Track the original organization , program Modification People Tools 8 62-48-02 Ml-Minor 62 -Position Maintenance Track new receiving organization, program Modification People Tools 8 62-48-03 Ml-Minor 62 -Position Maintenance Provide for flexible routing and approval of memo of understanding Modification People Tools 8 62-49-00 PeopleSoft Human Resources provides the ability to capture pay icnreases and general pay adjustments. The delivered reporting tools provide the ability to tally and report on pay increases and RQ -Provided general pay System provides the ability to capture, tally and report pay increases and general pay adjustments by through Reporting Human adjustments by 62 -Position Maintenance positio n number. or Query Tool Resources 3 position number. 62-50-00 System provides the ability to "Freeze" (suspend authorization to hire) and "Unfreeze" position(s) at SF -Standard Human 62 -Position Maintenance different levels based on user-defined parameters . Functionalitv Resources Position Control Requirements Page 357 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix :J'i1'Jt£w-"~~~.-~'t-~-iil<~Wil:~,~~;if?i,I:~-t-~PoiiJtlon}Control,Rlfcrulremlirits~1.;1;.t~~-'r.-~">\)',:;•.l'1-;,i.1r~"'1,i,':'"'~'M'4.i,~#""'Zf',~' r~,~.k·:~,,.,~ :1, ~~.~1Af,~~ -~ i>b.~'~'-f~~~ l~k,i';6_~(,t;#5; Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 62-51 -0 0 The ability to control or suppress payroll by position is not a delivered functionality but can be added using the delivered application development tools . However, the ability to hire or transfer an employee into a position can be System provides the ability to control or suppress payroll by position unless it is authorized . The four controlled as 62 -Position Ma inten ance categories of control are : desired . 62-51-01 Payroll for Ml-Minor North 62 -Position Maintenance Absolute Control -prevents transaction from processing, may not be overridden Modification America 24 62-51-02 Payroll for Override Control -prevents transaction from processing with the ability to override error with Ml-Minor North 62 -Position Ma intenance appropriate security Modification America 12 62-51-03 Payroll for Ml-Minor North 62 -Positio n Maintenance Warning -provides warning message but allows transaction to process Modification America 12 62-51-04 SF-Payroll for Standard North 62 -Position Maintenance No Control -allows transaction to process without warning Functionalil'I America 62-52-00 The Tree Manager, a delivered PeopleTool, can be used to create schematic code o f the organization chart that can be Human exported to an org System provides for a schematic code of the organization chart, which allows sorting of positions into SF -Standard Resources, chart software 62 -Position Maintenance looical sequence . Functionality People Tools such as Visio . ERP Project Reqt Num Category 62-53-00 62 -Position Maintenance 62-54-00 62 -Position Maintenance 62-55-00 Appendix D -Functional Requirements Matrix Requirement Text System provides the ability to transfer positions from one pos ition number to another based on proper security . Degree of Fit Response SF -Standard Functionality RQ -Provided System provides the ability to generate projections (from current and historical data) of payroll liabilities through Reporting Module Human Resources Hours to Modify from filled positions and savinAS from vacant positions . or Querv Tool ReportinA Tools 12 SF -Standard Human Comments The ability to transfer positions from one position number to another assumes the use of multiple headcounts for positions . Delivered security can control authorized access . The delivered reporting tools can be used to generate desired I projections . 62 -Position Maintenance System provides the ability to notify users maintaininA a position that it is under a "recruitment" status . Functionality Resources When a requisition is requested for a position, the delivered workflow can be configured to send a notification to the Position Data administrators. ~53,00,001 63'H 8Q.d!l81\l?(l)ieet{Qnsffl.a-~ !!ll'?f/i:l~l:,,., .__,.?~'li}ifl>,Hudalt'8rb1ei;tl6os,,.,:r;. ?• • _ " · ?,~-,~,,:,;,:"'"' '"'·· ~ ifj:f.: ~'""' '"' ., ,/1,j;J , . n ,' ii'~ 1#\;.;:,i,'t, • ~ 63-01-00 63 -BudAet Projections Position Control Requirements System provides the ability for Budget to establish position type maximums by user designated period Ml -Minor with the ability to override those maximums (e .a .. Full time , Part time , and Interim). Modification Page 359 of 403 Human Resources , People Tools Position budgeting allows for setting dollar amounts for user-specified periods at a position level. The maximums by position type can be added using the delivered application 24 development tools . November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix -s:_.,11: ~?: · .:: .~:tr:.-..:'!, ::.f~:>t~·::~::..:. _7;y:_:~~1t?L:: ::f:~mmtir,1~~11rrti~:.;:~:t.·:irs=::~·~~~ ;: _:-~~i;.;{l!.~ .. ~::r;1"..!~~~~=~12:~t~r:t;r1~ .. ~-Jt ~~.Jr~! ~li~ ~ :r_., ..:: ~:<':-~ L . ~ . ~~-~·,:;..::~:;r~ .. ~-·~-':t.~~ -·~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 63-02-00 System provides the ability to calculate salary requirements for positions by each Chart of Accounts The deli ve red element (e .g., Appropriation , Fund , Organ izational Unit, Project, Gran t) for the following categories of encumbrance positions : process will cal c ulate salary requi rements as 63 -Budoet Projection s desired . 63-02 -01 Budgeted positions SF -Human Standard Resources Functional ity 63 -Budoet Projecti ons 63-02-02 Filled positions SF -Huma n Standa rd Resources Functionality 63 -Budoet Projections 63-02 -03 Vacant positions SF-Human Standard Resource s Functiona li ty 63 -Budoet Projections 63-02-04 New pos itions budgeted SF-Human Standard Resources Functionality 63 -Budoet Projections 63-02-05 Positions to be deleted SF-Human Assumes Standard Resources deleted Functiona lity positions are in an inactive 63 -Budoet Projecti ons status . 63-03-00 System provides the ability to project "what-i f ' incremental costs by organizational unit, chart of account RQ -Provided Human 24 Through future- elements, and subcategories comprised of position type , department, civil service , and barga ining type .. through Reporting Resources, dating and the use or Query Tool Reporting Tools of delivered reporitng too ls, the ab ility to proj ect "what-if' incremental costs 63 -Budoet Proiections can be achieved . 63-04 -00 System provides a salary projection tool to facilitate building the labor budget from the ground up , based RQ -Provided Human 24 on user-defined start and end dates that disting ui shes current year projection from budget year through Reporting Resources, projection , and shows actual cost , proj ected cost. or Query Tool Reporting Tools 63 -Budoet Projecti ons 63-05-00 System provides the abi li ty to perform "what-if ' analysis for ca lcu lation of sa lary and benefi ts RQ -Provided Human 24 requ irements on budget and actual payroll for ea ch pos itio n's category, includ ing : through Reporting Resources, or Query Tool Reporting Tools 63 -Budoet Projections Position CoP••ril Requirements ERP Project Appendix D -Functional Requirements Matrix •tl-*-'~!"-:C:""· -~d,~~'0?:'<-~'l!"'"'('f$ ,"';';$<.,.~:i;;_,~!-\<·:/'tl/~.;,:,-~'RoslUo111£bnfroliReaulremiirits'::N'lf•c4~ ·, i/£,,;~ .. ~"'1'9:"\, :f,;;,_:.;;,;,;,,·'.'~~J;'i'M,s!;-;o f.;i';f)~;.,. ,:~~t?{':W.t<:~~~ 1MiN,fE'iff;Jf5M*-.tli -~-=·£~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 63-05-01 RQ- Provided Human through Resources, Position Type (Civil Service, Regular, Project, Seasonal , Non Civil Service , Elected , Interim , and Reporting or Reporting 63 -Budget Proiections Scholarsh ip) QuervTool Tools 24 63-05-02 RQ- Provided Human through Resources, Reporting or Reporting 63 -Budget Projections Market Groups QuervTool Tools 10 63-05-03 RQ - Provided Human through Resources, Reporting or Reporting 63 -Budget Projections Organizational Unit QuervTool Tools 10 63-05-04 Class RQ-Human 10 Provided Resources, through Reporting Reporting or Tools 63 -Budget Projections QuervTool 63-06-00 System provides the ability to calculate salary requirements for employees based upon but not limited to The delivered the following: reporting tools can be used to develop salary requirements based on City 63 -Budaet Proiection s defined needs . 63-06-01 Across the board RQ-Human 10 Provided Resources, through Reporting Reporting or Tools 63 -Budaet Projections QuervTool 63-06-02 Maximum Salary RQ-Human 10 Provided Resources, through Reporting Reporting or Tools 63 -BudQet Projections QuervTool 63-06-03 Market Groups/job families RQ-Human 10 Provided Resources , through Reporting Reporting or Tools 63 -Budaet Proiections QuervTool 63-06-04 Requisitions RQ-Human 10 Provided Resources , through Reporting Reporting or Tools 63 -Budaet Projections QuervTool Position Control Requirements Page 361 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Response Hours to Modify Comments 63-06-05 FLSA Status RQ-Human 10 Provided Resources, through Reporting Reporting or Tools 63 -Budget Proiections QuervTool 6 3-06 -06 Topped out employees RQ-Human 10 Provided Resources , th rough Reporting Reporting or Tools 63 -Budqet Projections QuervTool Position C ~·-'ll Requ irements ERP Project Appendix D -Functional Requirements Matrix fi.,,fti,~t·,Jr.~:J.•'"'l:,.:,,...~.;;,-;:;,$~.ll',~:·, .. 1s11",,~~EmillovilltfandtManaaer1Self,Sel\Vlcei Real1l~ements~~~ilc·;,;;,.;; '>f,!lfJi?i1t-~'t'!);i@,e;-~,~~.,ij,\l!'.!4,l. {/ijW.~·-~;,,,;i ~:~~;~~-;.·~~'i" = .. .-;Ji:~-"""'''' 1rz..:tA,x;.._~;;,~~~i~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response ?.:65,00-00~ l)Sil.,C:!)1 . lf~er,.,Jce:l'lifi~ lfl.!'n<l'A~lf~ ·~· ~>ti;,,,..ii,~~mlilliYHelMi11a11er;i&11.lfSil1Nljjt1fE~SIMSSlb~*-.~.r~;..'l'-.t~'t;"?~ r.ili!,. .. ' ,'·~ ·'.'fl',-~~ .. " . '. . "';,:,·:• 65-01-00 System provides the ability for participants to access a web page for the enrollee to perform various 65 -Employee Self Service activities such as: 65-01-01 Enterprise SF-Learning Request training via application, which initiates routing for approval via workflow to user-defined Standard Managemen 65 -Employee Self Serv ice approval points Functionalitv t 65-01-02 Enterprise SF-Learning Cancel attendance, which generates an email via workflow to the employee's training coordinator, Standard Manage men 65 -Employee Self Service the training session coordinator, and the employee's suoervisor Functionalitv t 65-01-03 Oracle's PeopleSoft Enterprise HelpDesk for Human Resources is an intelligent, integrated solution that optimizes HR SF-practices Standard HR Help across the 65 -Employee Self Service Ask a question, which generates an e-mail to the appropriate person via workflow Functionality Desk workforce. 65-02-00 Enterprise SF -Standard Learning 65 -Employee Self Service System provides the ability for employees and non-emoloyees to request training . Functionality Manaoement 65-03-00 Enterprise System provides the ability for employees and non-employees to view and search the course catalog SF -Standard Learning 65 -Emolovee Self Service and schedule of trainino sessions , and reoister for available courses . Functionalitv Management 65-04-00 This functionality can be added using the del ivered System provides the ability to calculate and trigger a deduction for tuition reimbursement owed to the Ml-Minor application 65 -Emolovee Self Service Citv uoon termination , retirement. Modification PeooleTools 24 development tools. ESS Requ irements Page 363 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ''.;~t, , ... ~~~~~.~k' .. ~:.: .•. -emo1o!iee'ifoc1 iuwnatiliiilSe1fiS'e~foe,Retiu1reme'nts""""""""'(-~.11'.I\a.,,q.,~,a.~tfl\>~f.ri1'?t~~~~~ ~;::~;~~l<.li'!.P'4.<CS:._',i(ifiiilf, M"~~~~PR:~ " ~'if~ fi!'i~,., .. ' ~.~ ls, Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-05-00 PeopleSoft can store tu ition -reimbursement amounts in the Payroll for North America application . Workf\ows can be added using the delivered application and workflow development tools to support the approval process as well as add System provides ability to request tuition reimbursement via workflow and approval routing with Ml-Minor attachment 65 -Employee Self Service attachments . Modification People Tools 24 capability . 65-06-00 Enterprise SF -Standard Learning 65 -Employee Self Service System provides the ability for employees to inquire on the status of the Education Request they submit. Functionality Management 65-07 -00 An employee's training record is available to him/her on-line . The web browser's print functionality would provides the ability to print the training record. If a more formal report Enterprise is desired , it can be Learning developed using SF -Standard Management, the delivered 65 -Employee Self Service System allows employees and non-employees to print their ow n training record , incl uding classes : Functionality Reporting Tools reporting tools . 65-07-01 RQ-Enterprise Provided Learning through Managemen Reporting or t , Reporting 65 -Employee Self Service They have completed , with test scores, hours/credits and dates QuervTool Tools 12 ESS Req ents Nove 15,2007 ERP Project Appendix D -Functional Requirements Matrix t:~-~!11$ ;-i,~J~§'?.&~i>1Ui~f~lliil~{i;,l:f:/i'~Eini>love'e1ahir1Manacfer,Self.Ser.vlce}Reaiilrements,W,<_'A·•~~tr~'!\;,,'\JJW.l:t:~~ .. '·~t~•~f~~'t-' tf~';;,l'~l'i{tJ::il:•f l;l!t-?'l'ZW,V.fr.~ .. ,:;/i llf,l/W*,l,~f.~!t.~,..i U~l~;~:~iir.iS1~~~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 65-07-02 A ll courses that an employee is c urrently enrolled can Enterprise be easily SF-Learn ing downloaded Standa rd Managemen to MS Excel 65 -Employee Self Service In which they have enrolled Functionality t and printed . 65-07-03 RQ -Enterprise Provided Learning through Managemen Reporting or t , Reporting 65 -Emplovee Self Service That teach/ impart a specific skill , competency or certification Query Tool Tools 8 65-07-04 RQ -Enterprise Provided Learning through Managemen Needed for career/ job/ level of certification progress io n (cl asses and cou rses to address a sk ills/ Reporting or t , Reporting 65 -Emplovee Self Service certification oap) Query Tool Tools 8 65-07-05 RQ -Enterprise Provided Learning through Managemen Reporting or t , Reporting 65 -Employee Self Service They have cancelled (but were enrolled to attend) Query Tool Tools 8 65 -07 -06 RQ -Enterprise Provided Learn ing th rough Managemen Reporting or t , Reporting 65 -Employee Self Service They did not attend (no show) Query Tool Tools 8 65-07-07 RQ-Enterprise Provided Learning through Managemen Reporting or t , Reporting 65 -Employee Self Service Incomplete classes Query Tool Tools 8 65-07-08 RQ-Enterprise Provided Learning through Managemen Reporting or t , Reporting 65 -Employee Self Service Charges and reimbursements Querv Tool Tools 8 ESS Requirements Page 365 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~W,.,;£/i'l.~O'< = ,;;,;s,'tfo~,""'~~~:i~~+ Emorovee,and <Mahaaer, S.elf,Senifoe 'Reaulrenie.ntsJW''lili! ;$'~.;,~f,.~"*i:-1\,,t~>t,~;t,S'i, .-r'.l:if~Jt•%1"""' 1•1F'iii'';'.(~::t~f,;£,Y0f ~:",rl,;~,.,.~~ll.i iJl!ll1.)4);,rffi,.,,;~~\ ~; 1 ~. Jftt';t{WiW,it"t~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-08-00 The delivered appli cation and workflow development tools can be used to develop the ability for employees to Enterprise request travel Learning authorizatio ns System provides the ability for employees to request travel authorization linked to an approved or Ml-Minor Management, linked to a tra ining 65 -Employee Self Service requested training request. Modification People Tools 24 request. 65-09-00 Web-based assessments would need to be developed with a third party software . The TP -Th ird Party Enterprise administering of web assessments System provides the ability to create web-based assessments for class participants . Software Learn ing can be done Required Management through Enterprise Learning Management as long as the materials are SCORM or AICC 65 -Employee Self Service compliant. 65-10-00 65 -Employee Self Service System provides the ability to enter and route training requests . Training requests would include: 65-10-01 The requester name , Enterprise department, SF-Learn ing and job title Standard Managemen are part of the 65 -Employee Self Service Requester name, organ ization unit , number Functionality t request. NovembP' 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ;, ':;;'71i{~J! ~;',fi,,;',,.,;,+:~~1:;",;,nt.· 1.\<.:z,f"'l.~·Enri>lov.iie:irill iMitnaaer~Self•Servlce1Reiiulreli\'entsJl,?.J'.: ~f;.t,t~,;,is:i~tq.;,,t:•\"1:~~:,®~*---~~;::et~ . ..r.~";,, iJ'~j;'~)).lj .. ·~ ·-i :~1),""i! ReqtNum Category Requirement Text Degree of Flt Module Hours to Mod ify Comments Response 65-10-02 Class title , start and end dates are all part of the training request Hours, location , and number of credits can be added to the request using Enterprise the delivered Learning application Managemen and workflow Ml-Minor t , development 65 -Employee Self Service Class title , start and end date, hours , locatio n, number of credits Modificatio n People Tools 12 tools . 65-10-03 The basis for the request can be added using the Enterprise delivered Learn ing application Managemen andworkflow Ml-Minor t , development 65 -Employee Self Service Basis for request (e .g ., job related , career related, personal development) Modification People Tools 5 tools . 65-10-04 Enterprise SF-Learning Standard Managemen 65 -Employee Self Service Type of training (e .g., technology , supervisory , safety, other) Functionality t 65-10-05 The funding source for the request can be added using the Enterprise del ivered Learning appl ication SF-Managemen and workflow Standard t , development 65 -Employee Self Service FundinQ source Functionalitv People Tools tools . ESS Requirements Page 367 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~Ji;~~ ~,;i;~J:··:~~~v~,;,;,,;._"i[!\,~1:<\5A1,f:'#!itEmn'loiiee ·a'nd't;1ariaa'el'iS.elf'Servlte'Rea1ilrements'!i>ii/""4-'.~,'"'=ct,'?@~'lf'.c'?,f;,~~,,i"~i;~"i<{~t: 1t1-~t~«4,\f~ ,.._ ·~~lYL~-.~r-~· ~tf;~'lli'J};$,}Vc, (>$"';'~» ~~~ii;~?,;,;\' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-10-06 Estimated course costs are inclu ded in the request Estimated travel costs can be added using the delivered Enterprise application SF-Learn ing and workflow Standard Managemen development 65 -Employee Self Service Estimated course and travel cost Functionality t tools . 65-11-00 Eligibility for tuition reimbursements System provides the ability to track Tuition Rei mbursement eligibility including but not limited to the can be added following : using the delivered application development tools . 65 -Emplovee Self Service 65-11-01 Enterprise Ml-Minor Learn ing Degree plan submitted Modification Managemen 5 t , 65 -Emolovee Self Service People Tools 65-11-02 Enterprise Ml-Minor Learning Tuition Registration Receipts submitted Modification Managemen 5 t, 65 -Employee Self Service People Tools 65-11 -03 Enterprise Ml-Minor Learning Passing grade Modification Manage men 5 t , 65 -Employee Self Service PeooleTools 65-11-04 Enterprise Ml-Minor Learning Eligible for payment Modification Managemen 5 t, 65 -Employee Self Service PeooleTools 65-12-00 SF -Standard Absence 65 -Employee Self Service System allows employees to view their leave balances , by leave type, including carry over balances . Functional ity Management 65-13-00 SF -Standard Absence 65 -Employee Self Service System allows employees to view their leave accruals . Functionality Management ESS Req . •mts ERP Project Appendix D -Functional Requirements Matrix i;'.~~'$",lii>J-.~~1·:&;.;:,.;, -~';.l:~~Emofovee'lana\Manaav~ertiS:errn11ce'iR'eauli'.imintsi&iill1li?~~*li~,~~,.f~~~~i.1~ ~~;., ~i~Z!!(W,'fiifi ~ .,. ,, "'~t~~lj,~~ ~~)j' -~ ... Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-14-00 SF -Standard Absence 65 -Employee Self Service System allows employees to view their leave usaoe by user-specified time period and leave tvPe. Functionality Management 65-15-00 SF -Standard Absence 65 -Employee Self Service System allows employees to request time off. Functionality Management 65-16-00 Absence requests are user System allows flexi ble user-specified criteria, forms, and processes for submitting various types of SF -Standard Absence configurable and 65 -Employee Self Serv ice requests . Functionalitv Manaoement adaptable . 65-17-00 SF -Standard Absence 65 -Employee Self Service System allows employees to check on the status of all requests they submit. Functionalitv Manaoement 65-18-00 Th is functionality can be added Absence using the delivered System provides the ability to view the Sick Leave conversion chart used for the conversion of service Ml-Minor Management, application 65 -Employee Self Service credits with the retirement system. Modification People Tools 12 development tools . 65-19-00 This functionality can be added Absence using the delivered System allows employees to request calculation of the value of comp time and annual leave balances Ml-Minor Management, application 65 -Employee Self Service based on current taxable waoes and YTD withholdings (for purpose of deferrals). Modification People Tools 24 development tools . 65-20-00 SF -Standard Absence 65 -Employee Self Service System provides the ability for employees to initiate leave donations. Functionalitv Management 65-21-00 System provides notifications to employees and department of leave that will be lost or automatically 65 -Employee Self Service paid including : 65-21-01 This notification can be developed using the delivered Absence application Managemen and workflow Ml-Minor t, development 65 -Employee Self Service Display last day for leave usaqes Modification People Tools 8 tools . 65-22-00 This functionality eBenefits, can be added Absence using the delivered SF -Standard Management, application 65 -Employee Self Service System provides fo r leave bank contributions durinq Open Enrollment Functionalitv People Tools development tools . 65-23-00 System provides for accessibility in conformance with ADA . Meets 508 and World Wide Web SF -Standard 65 -Employee Self Service Consortium (W3Cl standards. Functionalitv HCM ESS Requirements Page 369 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix Flt).\1~\f~~~=~~1t.~i9M;~·~;«,+-: .~ ·., "'· "'~ . ,;:,,;t-Emi>lovee'.'anll 'Mlfnarief Selfi'Setvlce,Reaufrementsi/f,;,<:~tll.:'1\'..~~"'i?~f'i,(.k~ildf'~~~~~"'• . -·\""1>:,""i;li/,;;i:i l~/-i¥{f.l.~-F!!(~~ . -"'"'"'""':'B~,;:c.,;l?, ~~St-~~b.;;..,"'-'·~~r Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-24 -00 System provides the ab ility to support multipl e languages based on employee preferen ce (e .g., SF -Standard 65 -Employee Self Service Spanish). Functionality HCM 65-25-00 System provides the ab ility for employees to interact with various modules and functional ity of the SF -Standard 65 -Emp loyee Self Service system using a standard web-based browser (Internet Explorer, Netscape, AOL, MSN). Functionality HCM 65-2 6-00 An company directory is System provides the ability to create an city employee directory contain ing business address , delivered that can department, job title, business phone and e-ma il. This directory should viewable through the use of an SF - Standard HRMS Portal be displayed on the 65 -Employee Self Service industry-standard web browser. Functi onality Pack emplovee portal. 65-27-00 System provides availability to employees to use from home with proper security using their home computer, a city computer, through the employee's personal Internet Service Provider, or through secure SF -Standard HCM, 65 -Employee Self Service external connection to the citv. Functionalitv PeocleTools 65-28 -00 PeopleSoft HCM is compatible with keyboard kiosks . A TP -Th ird Party touch screen would System provides availability to employees with proper security to use through kiosks (k eyboard and Software require a third 65 -Emclovee Self Service touch screens) placed throuahout citv facilities . Reauired HCM IPartv . 65 -29 -00 Human System provides the ability to configure the appropriate funct ion , record , and data se c urity (va ries by SF -Standard Resources , 65 -Employee Self Service oraan izational un it , emplovee aroup), Functiona li tv People Tools 65-30-00 TP -Th ird Party A th ird party, such System provides the ability to invoke employee self-service functions through Interactive Voice Software as T ALX, would be 65 -Employee Self Service Response (IVR) and TTY telephone systems . Reau ired needed for IVR. 65-31-00 The delivered reporting tools provide the ability to produce RQ -Provided Human verification reports System provides the ability to produce verification reports fo r ESS transactions , including change through Reporting Resources , for ESS 65 -Employee Self Service notices with confirmation numbers for each type of change showing old and new information . or Query Tool Reporting Tools 12 transactions. 65-32-00 System provides the ability for employees and applicants to ma intain a work and home email address , SF -Standard Candidate 65 -Employee Self Service and choose which email address is primary for notifications . Functional ity Gateway, eProfile 65 -33 -00 System provides for links to service providers and third party adm inistrators as appropriate. For SF -Standard 65 -Employee Self Service example, a link to the employee's 457 , 401a and pension providers should be available . Functional ity eBenefits 65-34-00 SF -Standard 65 -Employee Self Service System provides a history of all ESS transactions . Functionality HCM 65-35-00 System provides the ability to integrate ESS transactions with workflow such that transactions requ iring SF -Standard 65 -Employee Self Service further attention will be routed to the appropriate individual(s). Functionality HCM 65-36-00 System provides the ability to apply consistent edits of all ESS transactions as if they were entered SF -Standard 65 -Employee Self Service through normal system functions , as well as additional edits as defined by the user. Functionality HCM 65-37-00 System provides support for employee self-service changes to selected parts of employee records (e .g., name and address , marital status change , change in dependents, withholdings , benefits enrollment or Ml-Minor 65 -Employee Self Serv ice benefit changes). The data the employee can change . Modification HCM 2 ERP Project Appendix D -Functional Requirements Matrix i:!.ii,,· .·. ':.:!'' '!0.~"'2.·~~,::-il'~.-.f,,..1;;'.Ji"-"'%:...:t)ih-:,·'Em·o1ovee,and l.Manaaer,Self .Seivfoe Reaulremerits1U;.r.:W1:.'<r11~¥-Wi-J'c;,r ,},t.::i,;e;/'i.i~,;,•;;fri.,.t'.•t'~'· .• ,,~'/f,;'f}j'}~f ti\}:; 1~~1 • • '?t~-t:·~~-4Y ' .--17'1, ';,; .·.~',f:P·«f,£1!,,X,;; ~'j!:,. "i\~~:Ji,,~: :". ·:::,t ReqtNum Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 65-38-00 Life event guides can remind employees to submit required supporting documentation. People Tools provides the abi lity to create unique System provides the ability to remind the employee of the required supporting documentation and the Ml-Minor rules for employee 65 -Employee Self Service process for submitting required documents (varies by organizational unit. employee group). Modification eBenefits 12 oroupinos . 65-39-00 The de livered security tools can be used to System provides the ability to allow former employees to update their information on line based on SF -Standard configure former 65 -Employee Self Service proper security . Organ ization units specify which former employees and what data can be updated . Functionality People Tools employee access . 65-40-00 SF -Standard 65 -Employee Self Service System provides the ability for employees to confidentially submit an employee suggestion . Functionality HR Help Desk 65-41 -00 SF -Standard 65 -Employee Self Service System provides the ability for employees to inquire on the status of the suggestions which they submit. Functionality HR Help Desk 65-42-00 System provides an option of completing performance evaluations using on line (internet enabled) SF -Standard 65 -Employee Self Service documents. Functionality ePerformance 65-43-00 The delivered application development and workftow tools can be used to develop the ability for an System provides the ability fo'r employee to request verification of employment, including the production employee to Ml-Minor ePay, request verification 65 -Employee Self Service of letters to send to third parties. Modification People Tools 12 of employment. 65-44-00 65 -Employee Self Service System provides the abilitv for employees to inquire into their own personnel records , including: 65-44-01 SF- Standard 65 -Employee Self Service Current iob Functional it, eProfile 65-44-02 SF- Standard eCompensa 65 -Employee Self Service Current grade Functional it, lion 65-44-03 SF- Standard eCompensa 65 -Employee Self Service Current salary Functional it, lion ESS Requirements Page 371 of 403 November 15, 2007 ERP Project ReqtNum Category 65-44-04 65 -Employee Self Service 65-44-05 65 -Employee Self Service 65-45-00 65 -Employee Self Service 65-46-00 65 -Employee Self Service 65-47-00 65 -Employee Self Service 65-48-00 65 -Employee Self Service 65-49-00 65 -Employee Self Service Appendix D -Functional Requirements Matrix Requirement Text Last salarv ad iustment Skills and certificates System provides employees with access to user defined timeframes prior to license/ certification Degree of Fit Response SF- Standard Functi onalit,, SF- Standard Functiona lit,, expiration . Timeframe is definable by license and certification type / code . Employees are able to query SF -Standard the system for this information , as well as define for the system how far in advance of the license / Functional ity certification thev want to be notified . System provides the abil ity to query to see if employee is eligible for additional certifications and the associated additional pay increase . System provides for the onl ine completion of ex it interviews by orqanization un it. SF -Standard Functi onality SF -Standard Functional ity System provides the ab ility for employees to inqu ire on the status of their safety accidents and industrial Ml -Minor injury reports. Mod ification System provides the ability to auerv accounts manaqed by third party admin istrators . TP -Th ird Party Software Reau ired Module eCompensa lion eProfile Enterprise Learning Management Human Resources, Enterprise Learning Manaaement ePerformance Human Resources Hours to Modify 8 Comments This fun ctionality can be added to the existing safety module using the delivered appl ication development too ls . The ab ility to query accounts managed by third party administrators would need to be provided by those third party administrators . Links cou ld be added to third party administrator sites. ERP Project Appendix D · Functional Requirements Matrix ·.;,;r;= -~ ¥ :· :___. :,_;.';~:::"~· .:.: ·,. • .,: _; -., ' .i'::,;,\@~ffitt.IDt'.i'it'~-n:f@'i!ffib :;ri}lrilrfv?-1fil:i _ .:,t·~\ ;.:·E.Tfo;':ol'::;_,;-;~?;· · ~-~i .. '.-':.0.: E'.: .. :[· .. _:i .. · ::_i·;-,;.:,_;~.J l x· .... ·q .. ,-.. -· ~ . . . , ~ ... '"' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-50-00 This functionality can be added to the existing safety module using the delivered Human application and System provides the ability for employees to initiate the Workers' Comp claim process with appropriate Ml-Minor Resources, workflow 65 -Emplovee Self Service approval routina . Modification People Tools 24 development tools . 65-51-00 This functionality can be added to the existing safety module using the delivered Ml-Minor application 65 -Employee Self Service System provides the ability to list providers for Workers' Comp referral. Modification People Tools 8 development tools . 85-52-00 65 -Employee Self Service System provides for employee self service functions with the proper security with at minimum : 65-52-01 SF- Ma intenance of personal data (name, address, W-4 information , marital status, emergency Standard eProfile, 65 -Employee Self Service information) Functionalit) ePay 65-52-02 SF- Standard HR Help 65 -Employee Self Service Enter and review the status of suggestions provided under the employee suggestion program Functionality Desk 65-52-03 SF- Standard ePerforman 65 -Employee Self Service Exit interviews Functional ity ce 65-52-04 SF- Standard 65 -Employee Self Service Benefits administration (e .g ., dependent information) Functionality eBenefits 65-52-05 SF- Standard T ime and 65 -Employee Self Service Timekeeping Functionality Labor 65-53-00 This is part of the System provides the ability to track user identification , including passwords , and provide email SF -Standard delivered security 65 -Employee Self Service notification if passwords are foraotten . Functionalitv People Tools functionality . 65-54-00 System provides the ability for employees or their immediate supervisor to produce and print employee SF -Standard 65 -Emplovee Self Service performance evaluation reports for current and previous vears . Functionalitv ePerformance ESS Requirements Page 373 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~~1;,:'.,,...f'-'> ,,~'1i$\.!\'.i-"'~~t11::i.~~:·f'~sl;~'t'4i ·Emoloii.eeand!Manaae~'Sel f£S.ei:v.rcll'1Reilulremeilts '?JJ, · ,:i!"/1;\i;•'l\,.'.';u·""Wk;>;>'·t,.. 1t, '"<';(,'ll~,,'-<";(< ·,,~ 'i(;,e:r:i,~?·~¥ __<-,i'\>t:p-;.c"r ~ • ..;1....,~'%".i'!i;~ l~f£.,\h~~,i:~~-;..~ ~t .. ~t~~0~:~ Reqt Num Category Requirement Text Degree of Fit Modu le Hours to Modify Comments Response 65-55-00 Enterprise SF -Standard Learning 65 -Employee Self Service System provides the abil ity to notify employees of a certification approaching expiration. Functionality Manaaement 65-56-00 SF -Standard 65 -Employee Self Service System provides the ab ility to setup employee feedback surveys for desianated aroups. Functionality ePerformance 65-57-00 System provides the option of completing performance evaluations using online documents accessible SF -Standard 65 -Employee Self Service via the internet to the employee , evaluators , and reviewers . Functionality ePerformance 65-58-00 SF -Standard 65 -Employee Self Service System allows employees to submit suaaestions directly into the system usina internet technoloay. Functionality HR Help Desk 65-59-00 SF -Standard 65 -Employee Self Service System allows employees to inquire on the status of the sugaestions which they submit. Functionality HR Help Desk 65-60-00 Field level security can be added using the delivered Ml-Minor application 65 -Emplovee Self Service System provides the ability to restrict change to a specific field on a specific record . Modification People Tools 12 development tools . 65-61-00 SF -Standard 65 -Employee Self Service System will provide for the employee to complete online the self evaluation form . Functionality ePerformance 65-62-00 System will provide the ability for a system admin to generate a broadcast message for each employee SF -Standard 65 -Employee Self Service will can be queued until viewed by user upon login to Employee Self Service. Functionality Portal 65-63-00 Employees are able to update their W-4 information through employee System provides a self-service "wizard " for assisting employees in determining their proper W-4 ta x Ml-Minor ePay, 24 self-service. The withholding amounts. Modification People Tools "wizard" will need to be added using the delivered appl ication development tools . 65 -Employee Self Service 65-64-00 System allows employees to request initial and duplicate W-2's. SF -Standard ePay 65 -Employee Self Service Functionality ESS Req ,---,,ents ERP Project Appendix D -Functional Requirements Matrix l~!-~~"'~ i,'it, ~L· :;,~;;,'\i<i:\.'"'.~'$c;EmDll'lv&e1anc'llt,'lanaiie ii'Selfi$er'vlce,Retiulreme11ts,:t,i,s;,,,_~~t·1i',';l};:1:i';;f}!.W;'!:.~1\~ "'-k>"~_;;;~ 11,.,~~ .. ~ii'li'i.)ii),'"'' -~~;,;,~lr,?l"~·i'~ ~ _,,, ~' ~,>l'.W. . ""·~,.., ·~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-65-00 Employees can perform "what-if' scenarios on their benefit costs. Add itional fields System allows employees to model "what-if' net pay scen arios (401A, benefi t c han ge s, wi thhold ing Ml-Minor e Benefits , 24 could be added to changes , FTE change). Mod ification People Tools include gross to net calculation . Or a lin k to a third party such as Paycity .com could 65 -Employee Self Service be added . 6 5-66-00 System allows employees to v iew t he details (calcu lated amounts, balances) of all deductions SF -Standard 65 -Employee Self Service (garnishments, flexible spending accounts). Functi onality ePay 65-67-00 System allows employees to view and/or print a duplicate check stub , including gross pay , all dedu cti ons SF -Standard 65 -Employee Self Service taken and the deposit amounts for each ban k account. Functionality ePay 65-68-00 Employees can access payroll advices using self- service and not rece ive a paper advice . A workflow w ith a link to the employee's adv ice can be created using delivered application and System provides an employee option to send remittance advice to emp loyee home or work ema il Ml-Minor ePay, workflow 65 -Employee Self Service instead of a paper copy being mailed . Modification People Tools 12 development tools. 65-69-00 This functionality can be added using the del ivered System p rovides the abi lity for each organizational unit to specify w hether employee information that is appl ication normally inserted with check stub will be posted on-line or routed via email (to reduce requirement for Ml-Minor ePay, development and 65 -Employee Self Service sending additional paper w ith the pay stub). Modification People Tools 12 reporting tools . 65-70-00 System provides the ability for employee to request printing of their W2's on blank stock paper in the SF -Standard 65 -Employee Self Service prooer format. Functional ity ePay 65-71 -00 System provides the ability for employees to view their current be nefits elections. SF -Standard eBenefits 6 5 -Employee Self Service Functionalitv ESS Requirements Page 375 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix l'\~'i:~.J/;>¢!.l.~ti~~~;;.--~:&,,;-·, ·.,,...,._ '·:Em'i>lcivee1and/Mana·aer<5.elf/Sel\Vil:'e,Reauirementi'~•1,s~f.iii-,...""'-t:, :'~""..~~~-,:··,;:,,,e-~;~,i.;,;;;;;r~1 1".t.t'": f?f4t{:~~lf;:~ .i~ ~;L -•' ~< .,,.. o· {]'1.tl',~~-~ ~. -. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-72-00 The City has the SF -Standard capability of adding System provides the abil ity for employees to view an ex planation of benefit options . Fu nctionality eBenefi ts its own explanation of any or all 65 -Emolovee Self Service benefits . 65-7 3-00 Syste m provides for enrollment for a ll benefits , for both employees and dependents, consistent with SF -Standard eBenefits 65 -Emolovee Self Service eligibility rules and enrollment oeriods defined in Benefits Administration . Functionalitv 65 -74-00 System provides the abil ity for maintenance of dependent and beneficiary information . SF -Standard eBenefits 65 -Emolovee Self Service Functionalitv 65 -7 5-00 System provides a benefit package pricing worksheet (employee costs). SF -Standard eBenefits 65 -Emolovee Self Service Functional itv 65-76-00 System provides the ability for benefit el igibility verification at time of enrollment SF -Standard eBenefits 65 -Emolovee Self Service Functionalitv 65 -77-00 System provides the ability for review of premiums paid and current prem iums due. SF -Standard eBenefits, ePay 65 -Employee Self Service Functional itv 65-7 8-00 System provides fo r a link to third party administrators or benefit providers as appropriate to prov ide SF -Standard eBenefits 65 -Emolovee Self Service detailed information as available. Functionalitv 65-79-00 System provides the ability to see amount of ded uctions for benefits by employee. SF -Standard eBenefits 65 -Employee Self Service Functionalitv 65 -80-00 System provides the ability for non-employees (ex -COBRA participants and retirees) to use the self SF -Standard eBenefits 65 -Employee Self Service service caoabilities with aoorooriate securitvl . Functiona litv 65-81-00 A delivered workflow can alert System provides ability to generate an al ert to Benefits Admin istrato r if employee address changes . SF -Standard eProfile, Human the benefits Functionality Resources adm inistrator wh·en an address change 65 -Employee Self Service is made . 65 -82 -00 65 -Employee Self Service System provides for applicant self service for the following : 65-82-01 SF- Standard Candidate 65 -Employee Self Service Completion of job applications/profile Functiona lity Gateway 65-82-02 SF- Standard Candidate 65 -Employee Self Service Reviewing outstanding vacancies Functionalitv Gateway 65-82-03 SF- Standard Cand idate 65 -Employee Self Service Reviewing appl ication status Functionality Gateway 65-82-04 SF- Standard Cand idate 65 -Employee Self Service Update applicant demograph ics on registers Functionality Gateway ESS Re ents Page Nove ERP Project Appendix D -Functional Requirements Matrix ,;;, '._ '~\ ri?.f .• (:t.:i~?:£1 ~~-' \" ,~;;~..;l~,i~;Jj'Mi~'"t'r'tTi'f.I!omffi\"tEan1cfi~Wb:'i!rnfilrnitmfr1'2!l'G~fZ6i~TI:.,~~!2~~t~~~.JL:12h~~'j;:!:lJ:.r:.~:1 :=-:: :,:':t', t?· :~--::' -. ':; 'l F~ ,:;;~..,:-~;lf'..;;i~J ff;_".2' c.,;~::: ·1:;;~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-82-05 SF- Standard Cand idate 65 -Employee Self Service Update of candidate resume Functionality Gateway 65-83-00 System allows candidates to submit multiple applications/resumes and /or resume profiles on-line SF -Standard Candidate 65 -Employee Self Service including the following : Functionality Gateway 65-83-01 SF- Standard Candidate 65 -Employee Self Service Dates worked Functionality Gateway 65-83-02 SF- Standard Candidate 65 -Employee Self Service Job duties Functionality Gateway 65-83-03 SF- Standard Candidate 65 -Employee Self Service Job contact information Functionality Gateway 65-83-04 SF- Standard Candidate 65 -Employee Self Service Skills attained Functionality Gateway 65-83-05 SF- Standard Candidate 65 -Employee Self Service Certification or degrees earned Functionalit\/ Gateway 65-83-06 SF- Standard Cand idate 65 -Employee Self Service Percentage of work for a given job title Functionalit\/ Gateway 65-84 -00 System allows candidates to link multiple resumes , cover letters, and PDF document types to the SF -Standard Candidate 65 -Emplovee Self Service application and any associated updates. Functionality Gateway 65-85-00 Candidate Gateway, Talent SF -Standard Acquisition 65 -Employee Self Service System provides the ability to "freeze" application after a user-defined process has been completed . Functional ity Manager 65-86 -00 System provides the abi li ty to view job opening information on an intranet or internet for interna l SF -Standard Candidate 65 -Employee Self Service candidates and internet for external candidates . Functionality Gateway 65-87-00 SF -Standa rd Candidate 65 -Employee Self Service System provides the ability for applicants to store work-in-progress and continue at a later date . Functionality Gateway 65-88-00 The applicant can email the recruiter or call a provided System provides the capability fo r the applicant to request the support of a recruiter or other assistance SF -Standard Candidate number to receive 65 -Employee Self Service during the application submission process . Functionality Gateway assistance . ESS Requirements Page 377 of 403 November 15, 2007 ERP Project Appendix D • Functional Requirements Matrix ~1.~~'Si'a;~;!;f:{~(,-£!c",*~tt:ll'i'.t!ii~"ll~:'\~ i1.1'¥e mdlo)leeTund \Nlibaaer:,Sel'f.Sewlc.elRe'iiulrerilenfsll$.~,'lfl~~~~if'"~;:;/f/!f;' ,,:,;~~,it~ ·.'1:£1\~1t1&t/'$\l~~; -~,_,,;l!,J~;\~~ ~-~~·!l't,~~~~ ll'ifil#\!l.'"<"i!:;:;,1:,·:l',&;,{t;. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-89-00 Candidate Gateway, Talent SF -Standa rd Acquisitio n 65 -Employee Self Service System provides spell check for applicants, hiring managers and recruiters . Functionality Manaqer 65-90-00 System provides the ability for applicants to establish and maintain multiple electron ic resumes and SF -Standard Candidate 65 -Emolovee Self Service aoolications throuah the use of an industry-standard web browser. Functionality Gateway 65-91-00 Candidate Gateway, Talent System allows for user-defined , job specific informational statements to be displayed Uob description , SF -Standard Acquis ition 65 -Emolovee Self Service salarv , benefits). Functional ity Manaqer 65-92-00 System allows for system generated questions to be responded to by the applicant depending on the job applied for (e .g., common questions pertain to licenses and /or certifications , benefits). These questions 65 -Emolovee Self Service should be: 65-92-01 SF-Talent Standard Acqu isition 65 -Employee Self Service User-defined Functionality Manager 65-92-02 SF-Talent Stan dard Acqu isition 65 -Employee Self Service Associated with a job class or category Functionality Manager 65-92-03 SF-Talent Standard Acquisition 65 -Employee Self Service Assigned a predeterm ined value Functionality Manager 65-92-04 SF-Talent Standard Acquisition 65 -Employee Self Service Allow for response calculations Functionality Manager 65-93-00 65 -Employee Self Service System provides the ability for applicants to view the status of their records , inciudinQ : 65-93-01 Applicants are able to view their current status online . Additional detail includ ing rank ing , and certification list can be added using the delivered Candidate application Ml-Minor Gateway, development 65 -Employee Self Service Test results with rankings Modification PeooieTools 5 tools . ESS Req ;,--,ents ERP Project Appendix D -Functional Requirements Matrix ~-·_ lli.w~~)l,x~·:l.'!,.;f<'":',,,;;~-aa!,)-::~>t~"&'· ""-<l!IP~ ,,,,.E:innlo!iee1a'rid :Manaae~,Self,$er.vlce:;Rea:ulr.emenfAi1..J;..Z,..'t,"J.;'<i",;i{~,~-it'ttt'~%9't~i~ w-.J.I ... '. ),,~~~'«~~;;.~~ ~ll!t~~,,~..;;;:,-;· ,,.. .. _ ,., ;" ~~~;,~~Ill ... _,,..,,, :, .. .. ,,-':'- Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-93-02 Applicants are able to view their current status onl ine . Add itional detail including ranking , and certification lists can be added using the delivered Candidate application Ml-Minor Gateway, development 65 -Employee Self Service Review relative ranking on various registers Modification People Tools 8 tools . 65-93-03 Applicants are able to view their current status online . Additional detail including ranking , and certification list can be Ml-Minor Candidate added using 65 -Employee Self Service Status on certification lists Mod ification Gateway 8 People Tools . 65-93-04 SF- Standard Candidate 65 -Employee Self Service Tracking of all open jobs applied for Functionality Gateway 65-94-00 System provides the ability for applicants to apply for multiple positions at once and to leverage common SF -Standard Candidate 65 -Employee Self Serv ice application steps across multiple job open ings . Functionality Gatewav 65-95-00 This functionality could be added Candidate using the delivered Ml-Minor Gateway, application 65 -Employee Self Service System provides the ability for the applicant to request reuse of prior exam scores . Modification People Tools 5 develooment tools. 65-96-00 System allows interested applicants to create profiles for job requisition notification based on job class . SF -Standard Candidate 65 -Emolovee Self Service department and other pertinent data (career aoent function\. Functionalitv Gatewav 65-97-00 System provides the ability to change the applicant password and generate email notification . SF -Standard Candidate 65 -Employee Se lf Service Functionalitv Gatewav ESS Requirements Page 379 of 403 November 15 , 2007 ERP Project Appendix D • Functional Requirements Matrix ~-~~~ -~:~~S-;:f;;J~l;.J~Fk~~W~ffl\'If:f.'iTirt1~~t1tf~~t~!?I~~~~l~~%tlHfr~1\!~~~ _:.)Jdf~~t-· ~~~~~..:-_ .. -:tr.·~--.!?._u:;,:,"''ll-!'Jl; .:c~~~,.L • :~ ~ :4~i ... ,.._>J~i-:?lrcl Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-98-00 System provides the ability to store an audit trail of historical comments from department and central HR SF -Standard Talent Acquisition 65 -Emplovee Self Service on an applicant record . Functionality Manager 65-99-00 SF -Standard Candidate 65 -Employee Self Service System provides the ability to prepare resumes on-line for a iob application . Functionality Gateway 65-100-00 This functionality can be added using the delivered application and System allows applicants to request placement on a register once dropped , includ ing a comment field to Ml-Minor Candidate workftow 65 -Employee Self Service indicate why they believe the reauest to be justified . Modification Gateway 8 development tools . 65-1 01 -00 SF -Standard Cand idate 65 -Employee Self Service System provides the ability to allow individuals to enter onl ine appl icant referrals . Functionality Gateway 65-102-00 The delivered application development and workftow tools can be used develop the ability for an applicant to submit a request for Candidate mileage Ml-Minor Gateway, reimbursement via 65 -Emplovee Self Service System provides the ability to submit a request for mileage reimbursement via workflow. Modification People Tools 24 workftow . 65-103-00 System provides the ability for employee to select a one-time voluntary payroll deduction for user SF -Standa rd 65 -Employee Self Service specified events via Employee Self Service , e .g . Stock Show Tickets Functionality ePay 65-104-00 System provides the ability for a cand ida te to reuse a previously submited application without re -entry of SF -Standard Cand idate 65 -Employee Self Service data . Functionality Gateway 65-105-00 . SF -Standard Absence 65 -Emplovee Self Service Svstem provides the ability to initiate leave donations to another employee Functionality Management 65-106-00 The employee can view compensatory time that has expiration dates. This functionality can be added to other leave Absence balances using the Management, delivered Ml-Minor T ime & Labor appli cation 65 -Employee Self Service System allows emplovee to view "use or lose" time and expi ration date Modification People Tools 5 development tools . ESS Requ ·s0 <n ents ERP Project Appendix D • Functional Requirements Matrix ~i:.~~~~~tJi~/~ ,._/ft!:~t:.;z;;,-;r~ .. ~~11~~~~~~~WimtiiriE.itf~~~1:.;~·~::~.rir~~f%!';(~:~Sd:J~f~;'C~!~C~Li!,~1~"' ~-~~~·:f·-~t::t. 1:\~·-:::.:~~:~)[:~·:,.::,.:~}",.., ~.:·'~i ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 65-107-00 SF -Standard Talent Acquisition 65 -Employee Self Service System provides for the retrieval of User ID for applicants. Functionality Manager 65-108-00 System provides the abi lity for an applican t to apply for a job without opening the job . Restrict job SF -Standard Candidate 65 -Employee Self Service opportunity to a single applicant. As with Executive recruitment. Functionality Gateway 65-109-00 SF -Standard Absence 65 -Employee Self Service System provides the ability for employees to initiate medical leave request. Functionality Management 66-01 -00 66 -Manager Self Service System provides the ability to view the following training reports based on user-defined criteria : 66-01-01 66 -Manager Self Service SF-Enterprise Employee/non employee training history transcripts Standard Learning Functionali ty Ma nag em en t 66-01-02 66 -Manager Seif Serv ice SF-Enterprise Training session class rosters Standard Learning Functionality Managemen t 66-01 -03 66 -Manager Self Servi ce SF -Enterprise Training needs assessment by competency, s kill and organ ization un it Standard Learning Functionality Managemen t 66-01 -04 66 -Manager Self Service Train ing costs RQ-Enterprise reports can Provided Learning be developed Tra in ing costs by orga ni za tion unit through Managemen 9 usi ng the Reporting or t , Reporting delivered Query Tool Tools reporting tools . 66-01-05 66 -Manager Self Service ·-"""" RQ -Enterprise hours reports Provided Learning can be Train ing hours by session , quarter, fiscal/ calendar year through Managemen 7 developed Reporting or t, Reporting using the Query Tool Tools delivered reporting 66-01 -06 66 -Manager Self Service SF-Enterprise Train ing event history (sessions offered , attendees trained and locations used by cou rse/prog ram) Standard Learn ing Functional ity Managemen t 66-02-00 66 -Manager Self Service System provides the ability to in itiate reclassification request with approval routing SF -Standard eProfile Manager A manager can Functional ity Desktop request a new job class fo r his/her employees through eProfile Manager Desktop . ESS Requirements Page 381 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix f}·~·; ·!=~~i:;~:1i~/:: :J:.:tll:J,; 5~~~~-~ \ 'r ;1.~· ~-~ ~ :~~ ... :2.t~·omrnvtx)~frrr~Jt~rTir~ris~~~1tii1ltfff:ttr:1tilt., w~ .. · ~~?{ZJ.zt.71!~fi'~ ;<.~.1;;;, {:t.t~~ ·.!,~/: ·t ~ t'" -::_,t." .;:,,_:.,.--.. -~ f ,.;·:-,L-:.-. ·--· Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 66-03-00 66 -Manager Self Service System provides for workftow routing of position change requests to various staff members for approval SF -Standard eProfile Manager A manager can by organizational unit. Functionality Desktop request a new position class for his/her employees through eProfile Manager Des ktop . 66-04-00 66 -Manager Self Service System provides for workftow routing of position change requests to various staff members for approval SF -Standard eProfile Manager See comment in # by organizational unit. Functionality Desktop 66-03-00 above. 66-05-00 66 -Manager Self Service System provides access to position data based on appropriate security SF -Standard Human Functionality Resources 66-06-00 66 -Manager Self Service System provides the ability for manager to view training history current and projected training SF -Standard Enterprise requirements . Functionality Learning Management 66-07-00 66 -Manager Self Service System provides ability for manager to approve request for leave. SF -Standard Absence Functionality Management 66-08-00 66 -Manager Self Service A manager can initiate change requests to base eCompensation pay. Bonus requests can be System provides ability to enter data and initate bonus request with approval routing based upon the Ml-Minor Manager B added to manager City's current Incentive and Bonus Pay Reward Request form . Modification Desktop , self-service using People Tools the delivered application and workftow development tools. 66-09-00 SF -Standard Talent Acquisition 66 -Manager Self Service Svstem provides the abilitv to create reau isition s for new positions and route for approval via workftow Functionalitv Manaaer 66-10-00 66 -Manager Self Service System provides the ability for managers to complete performance appraisals online . SF -Standard ePerformance Functionalitv 66-11-00 66 -Manager Self Service A manager can System provides the ability for manager to initiate acting pay on line SF -Standa rd Time and Labor input acting pay on Functionality an employee's time sheet. 66-12-00 66 -Manager Self Service Th is notification Absence can be developed System provides an alert to employees on FMLA if they exceed 12 weeks or off work for more than 40 Ml-Minor Management, using Time and 8 Labor rules and the hours when not coded as FMLA. Modification T ime & Labor, appl ication and People Tools workftow development tools . Page <I "~ '>f 403 ERP Proj ect Appendix D • Functional Requi re ments Mat rix 67 -HR A dm in . Reports S stem rovides o nline access to all emplo ee data . Functionali HCM 67-02-00 Peo pleSoft comes with a standard audit tra il facility . The City ca n specify which fields are to be written to the A ud it File using one of the delivered System provides the ability to create , access , mod ify , delete , or upda te all information in the employee SF-People Tools , information table(s) with the integrity of the transaction log maintained (e.g., what was changed , by who Standard HCM , Application 67 -HR Admin . Re orts and when the chan e was made . Functiona li Peo leTools Desi ner. 67-03-00 People Soft Enterprise is delivered wi th multiple report writers incl uding PS Query , an ad hoc rep orting tool, Crystal Reports , Nvision , Busi ness Intelligence Publishe r, an d SF-Stru ctured System prov ides a flexible report writing capability that will allow reports to be formatted easily by user Standa rd Reporting Qu ery 67 -HR A dm in. Re orts ersonnel. Functionali Tools Re orts . Reports Pa ge 383 of 4 03 November 15, 2 007 ERP Project Reqt Num Category 67-04-00 67 -HR Adm in. Reports 67-05-00 67 -HR Admin . Reoorts 67-06-00 67 -HR Admin. Reoorts 67-07-00 67 -HR Ad min . Reoorts 67-08-00 67 -HR Admin . Reoorts Reports Requirement Text System provides the ability to extract user-specified data on both a scheduled and ad hoc basis into various formats, including XML , MS Excel and flat files . System provides the ability to track all open records requests related to employment records and subpoenas. System provides the ability to generate charts and graphs without exporting data to MS Excel. System provides the ability to maintain , control and report on employees by special characteristics as defined by user. System provides standard reports which will include selection criteria based on such data items as emolovee class , status , organization , date ranges . Page Appendix D -Functional Requirements Matrix Degree of Fit Response SF- Standard Functionality Ml-Minor Modification SF -Standard Functionality SF -Standard Functionality SF -Standard Functionality Module Reporting Tools People Tools Reporting Tools Reporting Tools HCM, Reporting Tools Hours to Modify 12 Comments The delivered reporting tools provides the ability to extract user- specified data in various formats . The process scheduler can be used to schedule these extracts or run them on an ad hoc basis . This functionality can be added using the delivered application development tools . Crystal Reports and Business Intell igence Publisher can be used to write reports that include charts and graphs. PeopleSoft offers a wide range of standard reports - over 300 Human Resource Management reports with a variety of selection criteria . ERP Project Appendix D -Functional Requirements Matrix +!iri>!i.• .#~lo l,/i&1\,ll~JiJ.$1/l"f~,~,:!@f-"'""""''*· '1"')1,:,,ii'"""')!!':--.1:..,."lt;-ReimJt Redulrements4 ·"*f''"" ,;v./Y, ·lfl(t,,;,;;_.-.,fa;: ll'.:_-m;'l!t,', ;r-·. '*-m,-'""""'"''-'':.:>f,>'!'''~ ~ r"!.".".'.'t'~~ "' "~-~,:.-er,;ii,,:' . A. " ... --i~~!'.f' ¥~#~~,. .. ft\.~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 67-09-00 The deli vered System provides the ability to produce promotion reports for any given time period . The report would reporting tools include information such as employee name, ID and SSN , old classification , old budget unit, new provide the ability classification , new budget unit, EEO information (i .e., race , ethnicity, gender, persons w ith disabilities , SF -Standard to produce this 67 -HR Admin. Reports iob group). Functionality Reporting Tools kind of report. 67-10-00 The delivered reporting tools provide the ability SF -Standard to produce th is 67 -HR Adm in . Reports Syste m provides the ability to produce position reports (new, moved , vacant, changed ). Fun ctional ity Reporting Tools ki nd of report. 67-11 -00 The delivered reporting tools provid e System provides the ability to produce new hire reports for any given time period . The report would SF-the ability to include information such as employee name, ID and SSN , classification , budget un it , EEO information Standard Reporting produce this 6 7 -HR Admin . Reports ·(i.e ., race , ethnicity, gender, persons w ith disabilities). Functionality Tools kind of report. 67-12-00 The delivered reporting tools provide System provides the ability to produce transfer reports for any given time period. The report w ould SF-the ability to include information such as employee name, ID and SSN , old classification , old budget un it, new Standard Reporting produce th is 67 -HR Admin . Reports classification , new budget un it , EEO information (i.e., race , ethnicity, gender, pe rsons with d isabi li ties). Functional ity Tools kind of report . 67-13-00 The delivered reporting tools provide System provides the ability to produce termination reports for any given time period . The report would SF -the ability to include information such as employee name, ID and SSN , classification , budget un it , EEO information Standard Reporting produce this 67 -HR Admin . Reports (i.e ., race , ethnicity , gender, persons with disabilities). Functionality Tools kind of report. 67-14 -00 The delivered reporting tools provide the abil ity to SF-produce Standard Reporting these types of 67 -HR Admin . Reports Svstem provides the abil ity to produce statistical rep orts including : Functionality Tools repo rts . 67-1 5-00 SF - Standard Reporting 67 -HR Admin. Reports Workforce ana lysis report Fun cti onal ity Tools 67-16-00 SF-Th is is a Standard Human del ivered HR 6 7 -HR Admin . Reports EE0-4 Functionality Resources report. 67-17-00 SF- Standard Reporting 67 -HR Admin . Reports Veteran's annual report Functional ity Tools Reports Page 385 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix l'l'.~;#.;,~;;,li\,t~:;;. ··""; . .,,.;..~'&<I,,,,~:"'~:~ Jf,1i;"'f'•~;:;~·.,)a.,.~-Reoort<lieaulrementsl~!';;;r;~~,-';$/,.,,7;r"?(,',,,"""i(%J<t'.<t~®~~.1?;...,;i},'<t ·.$./.;)'"'t,r,v.,,.,,. .p,t;;~ff~}t'Y1fl'-1£~' \~~ l".t~tri<f!s'i,. !>l.~/ilt:,it.''>i'c;~~"" ,-;a-·~,.,,·,:,'"-'r·,,,."'.',C' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 67-18-00 SF- Standard Reporting 67 -HR Adm in. Reports Workforce fact book Functionalil'. Tools 67-19-00 SF -Standard 67 -HR Adm in . Reports Underutilization ana lysis report Functionality ReportinA Tools 67-20-00 System provides the ability to produce management reports , including employment trends , SF -Standard Reporting Tools 67 -HR Admin . Reports workforce plann ino , retirement impacts, FMLA participants and COBRA participants . Functionality 67-21-00 SF -Standard 67 -HR Admin . Reports System provides the abil ity to produce workforce plann ing reports including : Functionality Reportino Tools 67-22-00 SF- Workforce supply analysis comparing city job classificati ons and sen iority demographics by Sta ndard Re porting 6 7 -HR Admin . Reports business function Functionality Tools 67-23-00 SF- Workforce supply analys is comparing c ity job classifications and ag e demographics by business Standard Reporting 67 -HR Admin . Reports function Functionality Tools 67-24-00 SF - Standard Reporting 67 -HR Admin . Reports Retirement vulnerability assessment comparino projected retirements by fiscal yea r by job class Functiona l ii', Tools 67-25-00 SF- Standard Reporting 67 -HR Admin . Reports Workforce turnover analysis by demooraphic, oroanization unit, job class and reason cate Aorv Functionalil', Tools 67-26-00 SF- Standard Reporting 67 -HR Admin. Reports Workforce AaP analysis illustratino projected skill mix vs . skill reau irements Functionality Tools 67-27-00 SF- Standard Reporting 67 -HR Admin . Reports Work force development plans by oroan ization unit that compare to strategic ooa ls and objectives Functiona lity Tools 67-28-00 SF -Standard Reporting Tool s 67 -HR Admin . Reports Workers' compensation reports Fun ctionalitv 67-29-00 SF- Standard Report ing Functionality Tools 67 -HR Adm in . Reports Safety reports Reports Nove 1 5,2007 ERP Project Appendix D • Functional Requirements Matrix ·~t."1'~>1'~.;.,~#,iilj'f~:!\;i'/.~'""'"'-#f'lill"'. '!§!:.~'f!:~;#ii;i'; Rebijrt Reoulrements~,_,.~il",y'-,,;1.~itl:P:71'i,',.;.,i'1i,,,i~"'"'";· '"'"'""!:~':-'W:.,,.-.'1lt•';:,C,, ~,\. };;;.,• ;'~~;,,;•~'-" l~:;.~~'+-;&,.~ft'. i?:;4-~r~i:~;»,:~~~ ,.,,~-.~.;f"rii..""~: ReqtNum Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 67-30-00 PS Query, the delivered ad hoc reporting tool SF-prov ides the Standard Reporting ability to Functionality Tools query appeal/reaso n type as well as sort by user-defined 67 -HR Admin . Reoorts System provides ability to query and sort bv basis for aooeal/reason tvoe . criteria . 67-31-00 SF- Standard Human Functionality Resources 67 -HR Admin . Reoorts Svste m provides abilitv to search for employees by oast and oresent names. 67-32-00 Reports are delivered with quarterly payroll totals . RQ-Quarterly Provided Reporting totals by System provides a report that shows Quarterly payroll totals by NAIC code . through Tools 5 NAIC code Reporting or can be Query Tool developed using the del ivered reportin g 67 -HR Admin . Reports tools . 67-33-00 This report can be System provides a report that shows Total employees by NAIC code by date (12th of month report). RQ -Prov ided developed using through Reporting the delivered 67 -HR Admin . Reports or Query Tool Reporting Tools 3 reoortino tools. 67-34-00 An interna l resume is delivered for System provides an Employee profile report w/ user specified data elements. employee profiles . This report can be modified to include user specified data elements or a new RQ -Provided report developed through Reporting using the delivered 67 -HR Adm in . Reports or Query Tool Reporting Tools 1 O reporting tools . Reports Page 387 of 403 November 15, 2007 ERP Project Reqt Num Category 67-35-00 67 -HR Admin . Reports 67-36-00 67 -HR Admin . Reports 67-37-00 67 -HR Admin . Reports 67-38-00 67 -HR Admin . Reports 67-39-00 67 -HR Admin . Reports 67-40-00 67 -HR Adm in . Reports 67-41-00 67 -HR Admin . Reports 67-42-00 67 -HR Admin . Reports 67-43 -00 67 -HR Adm in . Reports 67-44-00 67 -HR Admin . Reports Reports Appendix D -Functional Requirements Matrix Requirement Text System provides a Fiscal year gross earnigs report w/hire and term date . System provides a report that shows Count of retiree by fiscal year by org unit. System provides a report that shows Count of position by COA. System provides a report that shows Retirement eligible employees and deaths by COA. Degree of Fit Response RQ -Provided through Reporting Module or Querv Tool Reportina Tools RQ -Provided through Reporting or Querv Tool Reporting Tools RQ -Provided through Reporting or Querv Tool Reporting Tools RQ -Provided through Reporting or Query Tool Reporting Tools RQ -Provided System provides a report that shows Ret irement board elecition report based upon user defined criteria . through Reporting System provides a report to show lost leave at annual ad j ustment resulting from "use or lose" time . System provides a Position report showing position occupant by pay type . System provides a report showing City's retirement contribution per employee . System provides a report that calculates productive and non -productive time . System provides a Top Of Mind Database Extract. Employee data that serves as input to HEAT work order system . or Querv Tool Reoortina Tools RQ -Provided through Reporting or Query Tool Reporting Tools RQ -Prov ided through Reporting or Query Tool Reportina Tools SF -Standard Functionality RQ- Provided through Reporting or Query Tool RQ -Provided through Reporting Payroll for North America Reporting Tools Hours to Modify Comments 5 Th is report can be developed using the delivered 2 reporting tools . This report can be developed using the delivered 2 reporting tools . This report can be developed using the delivered 2 reporting tools. This report can be developed using the delivered 2 reportina tools. This report can be developed using the delivered 2 reporting tools . This report can be developed using the delivered 2 reportina tools. This report can be developed using the delivered 2 reportinQ tools . A Deduction Reg ister is provided that will list the City's retirement contribution per employee . This report can be developed using the delivered reporting tools . or Querv Tool Reportina Tools 8 This extract can be created using the delivered reporting tools . Nove • 15, 2007 ERP Project Appendix D • Functional Requirements Matrix r=~,,;.:•0 ,~,;;.-,,,,r,0 "'1.f,i *c'~~'f1~c<l!l"...i..-;:.~.~;, r,, ,..tili'.icl~~~~ ReJiort'.Reeiulrementsi, ',c\:ft' ''1':t;:";,.,~:,,,,, 1>.J'!'4:~'N..,!!ic'!'ft:""~t' -.. .,,;}.,:;,,"'"'*·;;~'il ~t"~~~.;.;i7a'":~~ l\i.ith;,::~'/'.f~2¥:¢i W•~I'.~.~~'"'"'"" . , *""A'4,!..:.rt:5t~~~· Reqt Num Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 67 -45 -00 This extract can be System provides a Retiree Insurance Information Extract. Changes to premiums for Insurance RQ -Provided created using the payments . through Reporting delivered reporting 67 -HR Admin. Reports or Query Tool Reporting Tools 5 tools . 67-46-00 This extract can be System provides a Retiree Insurance Information Extract. Enrollment and dependent data . RQ -Provided created using the through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 5 tools . 67-47-00 This extract can be System provides a Medical Insurance Extract for Terminated Employees data sent to Aetna for COBRA RQ -Provided created using the through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 5 tools. 67 -48-00 This extract can be System provides a Labor Cost GL Detail Extract provides Labor Cost by dept to reconcile Financial RQ -Provided created using the Statements . through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reportin g Tools 5 tools . 67-49-00 A Gross and Fringe Report are System provides a Labor Cost GL Summary Extract. delivered that SF -Standard Payroll for North contains GL Detail 67 -HR Adm in . Reports Functionality America information. 67-50-00 This extract can be System provides an Accounting Services GL Extract. RQ -Provided created using the through Reporting delivered reporting 67 -HR Admin . Reports or Querv Tool Reportino Tools 8 tools . 67-51-00 A Payro ll Registe r and Payroll System provides a GL Labor Cost Detail --report us ed to balance payroll. Summary report are provided that SF -Standard Payroll for North can be used to 67 -HR Admin. Reports Functionalitv America balance payroll. 67-52-00 A reconciliation report is provided along with the System provides a GL Labor Cost Errors --report used to balance payroll . ability to view items sent to the SF -Standard Payroll for North suspense 67 -HR Admin . Reports Functionality America account(s). 67-53-00 Th is extract can be System provides an Employee Leave Balance extract for Legacy IVR . RQ -Provided created using the through Reporting delivered reporti ng 67 -HR Admin . Reports or Querv Tool Reportino Tools 8 tools . 67 -54-00 Th is extract can be System provides a New Hire Criminal History File --manadatory data transmiss ion to State (DPS) for RQ -Provided created using the state criminal history check. through Reporting delivered reporting 67 -HR Admin . Reparts or Querv Tool Reportino Tools 12 tools . Reports Page 389 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix il"f\\if:.,f""'j.~0-•:..~,;_.r/,'~~~"''~-l'.'~W.0.'1'..,~·-ll/Ott:"?J.i'l!,Reoort'.Reaulrements ;. .. ,c,>':(..;._'t.*°J ~):'!l.f~~;c::i·~:~~i."~ ~ \.-:.--¥'$-~ .. ..;~~(t-"·'~'i!:"-~~t~~~ ; -j~~w;.-:-~i '<;/2::,,,t•#•.~,:; ii' "t.4i;l'«t:~~g,,. -;-,i'~~,-· ~ •,w;; ,,. Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 67-55-00 Th is extract can be System provides a data ex port to TALX --Emp loyee and payroll data to support outsourced employment RQ -Provided created using the verification function . through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 12 tools . 67-56-00 Th is extract can be System provides a Wellness Demograph ic Data Ext ra ct. RQ -Provided created using the through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 12 tools . 67-57-00 This extract can be System provides an Equ ipment Services employee data extract to create a fuel file for Fleet RQ -Provided created using the management. through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 8 tools. 67-58-00 This extract can be System provides an employee and time data extract for the Ma ximo workorder system RQ -Provided created using the through Reporting delivered reporting 67 -HR Adm in. Reports or Query Tool Reporting Tools 12 tools . 67-59-00 System will provide for ACH File -paycheck direct deposit file . Automated Clearing House (ACH) and PeopleSoft Payroll tracking for child support payments to multiple spouses of employees storing names , amounts, and provides direct bank information. (extract file from ma inframe Clearing House bank direct debits the City's bank) deposit processing Confirmation via phone w/secure password . SF -Standard Payroll for North capabilities in the 67 -HR Admin . Reports Functionality America NACHA format. 67-60-00 Th is report can be System provides a Parking Lot Deduction report containing employee , lot, space , rate, payment to RQ -Provided developed using identfy employees who haven 't paid for parking . through Reporting the delivered 67 -HR Admin . Reports or Query Tool Reportini:i Tools 5 reporting tools . 67-61-00 This report can be System provides the ability to create a Credit Union report comprised of earnings , deductions, and net RQ -Provided developed using pay. through Reporting the delivered 67 -HR Admin . Reports or Query Tool Reportini:i Tools 5 reporting tools. 67-62-00 This extract can be created using the delivered reporting tools . However, System provides a Flex Benefits Participation data extract containing dollar amounts deducted for several benefit medical, Adoption , and Dependent Care . provider reports are provided as RQ -Prov ided well as a HIPAA through Reporting EDI 834 file 67 -HR Admin . Reports or Query Tool Reporting Tools 8 extract. 67-63-00 Th is extract can be System provides an ICMA Employee Data Extract for FICA Alternative that contains enrollment data . RQ -Provided created using the through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 8 tools. Reports Page 30° "f 403 ERP Project Appendix D -Functional Requirements Matrix •"~·ll"J.!,;,'s~•~M:;.·'~'>!\~~f!Jic';).'""-'*~~.~»~;'!t,j,~~'tll"-fR$ooi't1Rea"ulr'ementi:~;·,I,.:°11;~{:t','.1!1.jt-·';,':tf!;.,.~,..,_,,iP!>11;;,, ·.·1:~:..),':,;i,~'~I-·';."8-,··''>~'. l:&''!<.~r:;!ij,,.,.~~'.:t' ~·~~ys~,''#li~ ••'>:).,.,.yL-w'•f,tliii>~ r,,~,.,.,'.i:'.,..;;;.=,:::~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 67-64-00 This extract can be System provides an ICMA Alternative Fica Deduction Extract for FICA Alternative contains Amount RQ -Provided created using the deducted . through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reoortin Q Tools 8 tools . 67-65-00 This extract can be System provides an ICMA Alternative Fica Deduction Extract for FICA Alternative contains Termination RQ -Provided created using the data . through Reporting delivered reporting 67 -HR Admin . Reports or Query Tool Reporting Tools 8 tools . 67-66-00 This extract RQ -can be Provided created using through the deli vered Reporting or Reporting reporting 67 -HR Admin . Reports System provides an Employee retirement system extract Query Tool Tools 8 tools. 67-67-00 This extract RQ -can be Provided created using through the delive red System provides an employee data extract for Other department specific HR and time collection Reporting or Reporting reportin g 67 -HR Admin . Reports systems. Query Tool Tools 8 tools . Reports Page 391 of 403 Nove mber 15, 2007 ERP Project Appendix D -Functional Requirements Matrix ~ill:'.'· i;l>i<ftN,;:i'l\\i..~:"ll~·,•l:if,;;,~r~:,,i,;;,>~;-;:,;,::~liit ~'·"'"'•'l!>Reoort Reaulrenfents ;::'y;.c.,,,,r-.~;i,;~@Ji.,,i;:.~.,!l;;F\·''h::C' ;~·~\ ~;eo. ... ,.; ,;:,._,-... ,,.,.,:,., p:ji,!\'ic>l".ili~i.;;,;,. ,~·!;,t !l~"-,.,~\\~.,;, ... "i1;···~ ,~ ... hi~~ lb.AA~~f('~~~4l"', ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 67-68-00 System provides a means to import Names and DL information (d riving record) return file . Open Integ ration Framework (OIF) allows information to be exchanged between PeopleSoft and other applications over XML- using real- time , near real-time or deferred methods. Alternatively, the reporting tools can be used to create outbound or read inbound interface files SF-that are in Standard ASCII orcsv 67 -HR Admin . Reports Functionali~ People Tools formats . 67-69-00 System provides a means to Export applicant Drivers License data for DPS . See SF-Comment in Standard 67-68-00 67 -HR Admin. Reports Functionali~ People Tools above. 67-70-00 See System provides the ability to im port and export the following data from and to TPA / vendor for: SF-Comment in Standard 67-68-00 67 -HR Admin . Reports Functiona li\\i People Tools above. 67-70-01 SF -Standard People Tools See Comment in 67 • HR Admin . Reports Prem iu m and administrative cost Functiona litv 67 -68-00 above. 67-70-02 SF -Standard People Tools See Comment in 67 -HR Admin. Reports Deduction amount Functionalitv 67-68-00 above. 67-70-03 SF -Standard See Comment in 67 -HR Admin . Reports Enrollment eliQibilitv Functionalitv People Tools 67 -68-00 above. 67-70-04 SF -Standard See Comment in 67 -HR Admin. Reports Utilization Functiona lity People Tools 67-6 8-00 above. 67-70-05 SF -Standard See Comment in 67 -HR Admin . Reports Other user defined parameters (payments to claims administrator for claims) Functionalitv People Tools 67-68-00 above. Reports ERP Project Appendix D -Functional Requirements Matrix ~~rx .. :1:·t·l'!0'F:£~.3:r~~ .. r ... :~:':;:~~ -~t~~.~~1~1£.JA1:~1~~t~~ ~~~~~;t!~t2~~~1i~~i~_'IJ~?~~r1r~~~~r~i~-~1~.-.~.r:~z~c~:~~1',-L: f_:_~:: : ~ a~~"':_ .~t:·_";.i·.-:.~£:~r; ·: ... ":-.. ~ · i ·~·~ . ~_:~j ReqtNum Category Requirement Text Degree of Fit Module Hours to Mod ify Comments Response 67-7 1-00 SF -Standard See Comment in 67 -HR Admin. Reports Syste m provides the ability to import question number and answer data from Scantron system . Functionality People Tools 67 -68-00 above. 67-72-00 System will provide the ab il ity to do a wire transfer to the Credit Un ion on a select group of employees A direct deposit file net pay (ACH postings, Cred it Un ion postings ... deduction from net pay (Cred it Union, 2 way SF -Standard Payroll for North in the NACHA 67 . HR Admin . Reports interface),standard fi xed amt, tape sent to credit un ion . Functionality America format is delivered . 67-73-00 Th is report can be System provides a Bil ingual report of those who speak, read , write a user specified language. RQ -Provided developed using through Reporting the delivered 67 -HR Admin . Rep0rts or Querv Tool Reoortino Tools 2 reporting tools . 67-74-00 This report can be RQ -developed System provides a Bluesheet report (annual employment statistics). Provid ed using the th rough deli vered Reporting or Reporting reporting 67 -HR Admin . Reports QuervTool Tools 12 tools . 67-75-00 This report can be System provides a Diversity report showing race , gender by dept. by classification and calc ulate % by RQ-developed keycode then EEO code. Provided using the through delivered Reporting or Reporting reporting 67 • HR Admin . Reports Querv Tool Tools 8 tools . 68-01-00 SF-Payro ll for Standard North 68 -Payroll Reports System provides for online access to all detai led payroll data w ith appropriate security . Functional ity America 68-02-00 A payroll register is delivered w ith SF-Payroll for Payroll for System provides the ability to drill down on payroll register s ubtotals by organization unit to the Standard North North 68 -Payroll Reports employee level , including : Functionality America America . 68-02-01 Em ployee ID and Name SF -Standard Payroll for North 68 -Payroll Reports Functionality America 68-02-02 Organizational Un it SF -Standard Payroll fo r North 68 . Payroll Reports Functional ity America 68-02-03 Hours by type SF -Standard Payroll for North 68 . Payroll Reports Functional ity America 68-02-04 Earn ings by type SF -Standard Payroll for North 68 -Pavroll Reoorts Functionality America 68-02-05 Employee tax liabilities SF -Standard Payroll for North 68 • Payroll Reports Functionality America 68-02-06 Employee deduction amount SF -Standard Payroll for No rth 68 • Payroll Reports Functionality America Reports Page 393 of 403 November 15 , 2007 ERP Project Appendix D -Functional Requirements Matrix ~~~41;'!:.r,~ ~~#i,llii~·!i!r.r.&~1/#1,.;t.,~ ;.' ~,.,;,.,,, ~,~R1fo'ort1Reaulre1T1entsW.:~~~tl'~~,,:_.;,:;;.,\®~~cJJ'l\\1,1,~,~~,,..,r_%i~~•!w!:;;,= ,i."',)'[!~'W°}.it\~\!;,-~.'1 ,,,;$;~~~='"'-"",'\, li;:t;wl ~!llllli\,~ ~-::~~i\~,,~~..:i~~Y-i<-j!(.ft,\1' Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 68-02-07 Employer contribution amount SF -Standard Payroll for North 68 -Payroll Reports Functionality America 68-02-08 User-specified chart of a=unt User-specified chart of a=unt field or combination of fie lds field(s) may need RQ -Provided to be added to the through Reporting del ivered Payroll 68 -Payroll Reports or Query Tool Reporting Tools 8 Reg ister. 68-02-09 Taxable gross SF -Standard Payroll for North 68 -Payroll Reports Functionality America 68-03-00 68 -Payroll Reports System produces the followinq standard reports Qrouped by user-specified criteria : 68-04-00 An Internal Resume for SF -Standard Human employees is a Functionality Resources delivered report that conta ins employee profile 68 -Payroll Reports Employee profile information . 68-05-00 A New Hire report is provided that report provides the SF -Standard Human information Functionality Resources employers furn ish to the Federal Directory of New Hires after hiring a 68 -Payroll Reports New hire report new emoloYee . 68-06-00 The Personnel SF -Standard Human Actions Report can Functionality Resources be used to produce a promotions 68 -Payroll Reports Promotions report report. 68-07-00 An Employee SF -Standard Human Listing Report is 68 -Payroll Reports Personnel roster Functionality Resources provided . 68-08-00 This report can be RQ -Provided developed using through Reporting the delivered 68 -Payroll Reports Purged employee listing or Query Tool Reporting Tools 5 reporting tools. 68-09-00 An Employees On SF -Standard Human Leave of Absence 68 -Payroll Reports Leave of absence Functionality Resources Report is delivered. Reports ERP Project Appendix D -Functional Requirements Matrix &-::~'-i;\~.:;-~rfl;\\~~'fy~~:i~.'!1:,:+~gr.E · c,:;_,_•-.;,1;{>;!!,, ''!:A~'"""' •,:t,i:•1,<c,ReDOri,Rea·u1rements 1 ~/it,~.><,;;.,'-"'iJ.,rc;_ ,, .;,'4,~f-;.·J,· Y=s':'.efi.' \", ·:.;<1:,,"<';,,,~·~\lt".'f '-·,·,,~.(' .'1i~J;t.,<, .• ,,~,,,.,.~,. ~·"~" '6.'\(,!!'}';~~"';<' 4'~..}s',b.<i~' :tit'"f~~~~;tf;~;-~!:q,l'.W,(~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 68 -10-00 This report can be RQ -Provid ed developed using through Reporting the delivered 68 -Payroll Reports Appointed officials roster or Querv Tool Reportino Tools 2 reporting tools . 68-11-00 Th is report can be RQ -Provided developed using through Reporting the delivered 68 -Payroll Reports FLSA overtime report or Querv Tool Reportino Tools 5 reportino tools . 68-12-00 Deferred Compensation is part of the deduction register. RQ -Provided If a separate through Reporting Reporting Tools 5 deferred or Query Tool compensation report is needed , it can be developed using the delivered 68 -Payroll Reports Deferred compensation report reporting tools . 68-13-00 SF -Standard Payroll for North A Paycheck Register is 68 -Payroll Reports Manual check/ warrant I warrant listino Functionality America delivered . 68-14-00 A deductions register is RQ -Provided delivered that lists through Reporting Reporting Tools 5 all payroll deductions or Query Tool including Miscellaneous 68 -Payroll Reports Miscellaneous deduction maintenance listino deductions. 68-15-00 The Personnel SF -Standard Human Actions Report can Functionality Resources be used to produce a terminations 68 -Payroll Reports Termination report report. 68-16-00 RQ -Provided This report can be through Reporting Reporting Tools 5 developed using the delivered 68 -Payroll Reports Master file maintenance listing or Query Tool reportino tools . 68-17-00 SF -Standard Payroll for North 68 -Payroll Reports Current, quarterly, & year-to-date balancing reports Functionality America 68-18-00 RQ -Provided through Reporting Payroll for North 2 America 68 -Payroll Reports Selected deduction register by deduction code or Query Tool Reports Page 395 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 68-19-00 SF -Standard Payroll for North 68 -Payroll Reports Quarterly withholdinQ summary Functionality America 68-20-00 SF -Standard Payroll for North 68 -Payroll Reports Unemployment compensation report Functionality America 68-2 1-00 A payroll register is SF -Standard Payroll for North delivered that can be run for Functionality America supplemental (off- 68 -Payroll Reports Adiustment rei:iister (supplemental payroll reqister) cvcle) payrolls . 68-22-00 RO -Provided This report can be through Reporting Reporting Tools 12 developed using or Query Tool the delivered 68 -Payroll Reports Workers' compensation attendance history report reportinq tools . 68-23-00 Garnishments are listed in the SF -Standard Payroll for North Deductions 68 -Payroll Reports Levy tracking report by type (garnishments) Functionality America Register. 68-24-00 W2 Processing Reports SF-Payroll for including an Standard North audit report 68 -Payroll Reports W-2 audit / final reports Functionalil'I America are delivered . 68-25-00 A Direct SF-Payroll for Deposit Standard North Register is 68 -Payroll Reports Net deposit by financial institution Functionalil'I America provided . 68-26-00 A Personnel SF-Actions Standard Human Report is 68 -Payroll Reports Personnel related changes report Functionalil'I Resources delivered . 68-27-00 This report can be RQ-developed Provided using the through delivered Reporting or Reporting reporting 68 -Pavroll Reports Administrative management roster QuervTool Tools -8 tools . 68-28-00 A W-4 audit report is delivered that lists employees SF-Payroll for that updated Standard North theirW-4 68 -Pavroll Reports W-4 chanqes Functionalil'I America information. Reports Page 30~ ~t 403 Nave ERP Project Appendix D • Functional Requirements Matrix '-~·~,J~t!f,.~..t f;,,-:q£\'!~~;.~.~~:~1'~~'.ec ··~ ;-... ~.~,.£~~"".i®r ReoOrt~iaUlrein ent'a~~/~!:~$~~M~-"~!"~¥"1t:~1;'..f$i;,,;f~~r.'\ .. _ ~n..1~·t:~::ti ,~~,Jt~1<ii l!illl"'-. ,mtt~ffe1.}J.'ifi., N,,~~;~\;,~/:lt' i§:l11$it~~~ Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 68-29-00 An Employee Compensatio n SF -Standard Human Changes report is 68 -Payroll Reports Sa lary changes Functionality Resources delivered . 68-30-00 An Employee Compensatio SF-Payroll for n Changes Standard North report is 68 -Payroll Reports Deduction register Functional il', America delivered . 68-31-00 SF-Payroll for A Payroll Standard North Error Report 68 -Payroll Reports Error log Functional ii', America is delivered . 68-32-00 Quarterly Federal Tax Reports are de livered that can be used SF -Payroll for to complete Standard North Federal Form 68 -Payroll Reports Federal 941 report (Employer's Quarterly Federal Tax Return) Functionalil'I America 941. 68-33-00 This report can be RQ-developed Provided using the through delivered Reporting or Reporting reporting 68 -Payroll Reports Earned income credit report Querv Tool Tools 5 tools . 68-34-00 The delivered Payroll Summary Reports provides a gross to net SF-Payroll for proof of Standard North payroll 68 -Payroll Reports Payroll proof report Functionalil', America processing . 68-35-00 This report can be RQ-developed Provided using the through delivered Reporting or Reporting reporting 68 -Payroll Reports Employee leave balance report Query Tool Tools 5 tools . Reports Page 397 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix i~::;· .. :tli~f~"lt;.f~~1)::;,:\" ;~-; .-"'.,.-.;t&~;[a~~;:r~i~:J;JfM'r:mttli1Jt~Yf ''/3'-~':1,.~flJ~~~,r~~~~a~'li-=;::~~:;;Q-~~r~2,,~t~~t~~V:l~~_::~:~~~7 iZ''f.lt:.;u?.~-~~.::., .. J .,.: .: _:::-:'::!L-::·>;/ .. , ,.' ::,,:,,:, . .,, ReqtNum Category Requirement Text Degree of Flt Module Hours to Modify Comments Response 68-36-00 This report can be RQ -Provided developed using through Reporting the delivered 68 -Payroll Reports Loni:ievity report or Query Tool Reporting Tools 5 reporting tools . 68-37-00 A Retro Pay SF -Standard Payroll for North Summary Report is 68 -Payroll Reports Retroactive pay Functionality America delivered . 68-38-00 This report can be RQ -Provided developed using through Reporting the delivered 68 -Payroll Reports Payroll costs by project supporting federal reim bursement or Query Tool Repo rting Tools 12 reporting tools . 68-39-00 This report can be System produces a comp time report for employees getting paid comp time , including comp balances , RQ - Provided developed using overtime paid and comp time paid for user-defi ned periods . through Reporting the delivered 68 -Payroll Reports or Query Tool Reporting Tools 8 reporting tools . 68-40-00 Most of the desired System produces a payroll register, deduction and other earn ings report, including : information can be found on the delivered Payroll 68 -Payroll Reports Register. 68-40-01 SF -Standard Payroll for North 68 -Payroll Reports Employee ID Functionality America 68-40-02 SF -Standard Payroll for North 68 -Payroll Reports Employee Name Functionality America 68-40-03 SF -Standard Payroll for North 68 -Payroll Reports Hours by type Functionality America 68 -40-04 SF -Standard Payroll for North 68 -Payroll Reports Earnings by type Functionality America 68-40-05 SF-Payroll for Standard North 68 -Payroll Reports Employee tax liabilities Functionality America 68-40-06 SF-Payroll for Standard North 68 -Payroll Reports Employee deduction amount Functionality America 68-40-07 SF-Payroll for Standard North 68 -Payroll Reports Employer contribution amount Functionality America 68-40-08 SF -Payroll for Standard North 68 -Payroll Reports Organization Unit Functionality America 68-40-09 SF -Standard Payroll for North 68 -Payroll Reoorts Employer portion of all taxes Functionality America Reports Page Nove 15, 2007 ERP Project Appendix D -Functional Requirements Matrix r,~~ 'l~· "-~~~f.,,t,.;;,\lfi~:i~;,>'i,,"'/,*'&~"':;;~~iit-~'t• RetiodiReaulremen·tsQ;,;i-~, '.,;,,--;,,'l'.rii:#t. ..,,f,¥;,J;.,,•,c~~~':"-,;';~~~,':Ji;.,c'"''io:~ 1~· ~,~D-:~~~~:..:~1 ~11r~->'iiV1"i'-> ~-ri~~r..:.>~,.t1;~~~~,:_ ~~~~-'t:i;i~&.~ Reqt Num Category Requirement Text Degree of Fit -Module Hours to Modify Comments Response 68-40-10 This field can be added to the Payroll RQ-Payroll for Register Provided North using the through America, delivered Reporting or Reporting reporting 68 -Payroll Reports Any user-specified chart of account field or combination of fields Query Tool Tools 8 tools. 68-40-11 Employee, department, and City Totals are delivered as part of the Payroll Register. COA totals can be added to the Payroll RQ-Payroll for Register Provided North using the through America , delivered Reporting or Reporting reporting 68 -Payroll Reports Totals by employee , COA fields , Department, City Query Tool Tools 8 tools . 68-40-12 This field can be added to the Payroll RQ-Payroll for Register Provided North using the through America , delivered Reporting or Reporting reporting 68 -Payroll Reoorts FLSA code Query Tool Tools 5 tools . 68-40-13 SF-Payroll for Standard North 68 -Payroll Reoorts Pavment tvoe (check or ACH) Functional ii', America 68-40-14 This field can be added to the RQ -Provided Payroll for North Payroll Register through Reporting America, using the delivered 68 -Pavroll Reoorts Schedule ranoe or Querv Tool Reoortino Tools 8 reoortino tools . Reports Page 399 of 403 November 15, 2007 ERP Project Appendix D . Functional Requirements Matrix C/!-i!.~('' #t?;;~•J,S:~~"""~i~~t,ft:'Y~i:.!Wl,.•~~;i:"',(J,'sil't~·Reoortiffeoulrem'ents ;:<t,,"':;ft,,.!G'"-t..>'.;-;:;~~'~"~,1,dl,~;:.w'1:-;.,;i""~"''=·~·;.~1;'> lf,"f~~~1'/:~!S' <\'.",\ii;.'"("~.,: ~~',1'~ ~~!~;l'!l<lik~~ :1~~~,;,i:~'&-... Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 68 -40-15 Th is field can be added to the RQ -Provided Payroll for North Payroll Reg ister through Reporting America , using the delivered 68 -Payroll Reports Class code/title or Query Tool ReportinQ Too ls 5 reporting tools . 68-40-16 This field can be RQ -Provided Payroll for North added to th e through Reporting America , 5 Payroll Register or Query Tool Reporting Tools using the delivered 68 -Payroll Reports Emolovment tvoe reporting tools . 68-40-17 This field can be RQ -Provided Payroll for North added to the through Reporting Ameri ca , 5 Payroll Reg ister or Qu ery Tool Reporting Tools using t he del ivered 68 -Pavroll Reports Taxable gross reporting tools . 68 -40-18 Th is field can be RQ -Provided Payroll for North added to the through Reporting America , 5 Payroll Register or Query Tool Reporting Tools using the delivered 68 -Payroll Reports Federal /State exemption status reporting tools . 68-41-00 The Fringe and Gross Report can System produces tracking reports linked to labor distribution fields. be used to lin k SF -Standard Payroll fo r North labor distribution 68 -Payroll Reports Functionality America fields . 68-42-00 Th is report can be System produces a leave report by leave pay type . RQ -Provided developed using through Reporting the delivered 68 -Pavroll Reoorts or Querv Tool Reportina Tools 5 reportinQ tools . 68-43-00 This report can be System produces a leave balance report (vacation , sick leave , comp time). RQ -Provided developed using through Reporting the delivered 68 -Payroll Reports or Querv Tool Reoortina Tools 5 reporting tools . Reports ERP Project Appendix D -Functional Requirements Matrix ·-.:.~··, 11 ~-~~~: i :j:;r:J·i~t~:;.:: J, .. _ ~::_<;::~:..i;r,iit.iJt~ ~ ~f-7:~;t fitj'(~~i~";~rtrnl'?!Uf1ttfl ~ ,.: :;~~;.;_;;_,~:~Eit;, ~ .~:_: _ \i~Ll.f7_\:~i~tJfi1If~ .. ~ it· ~-~t,{ ·~~'" . .::\~~ -=J -'~£ ~~::[~·~ .... ·» ': "'r ~~:: _..,~ i[. . :'.'~-;:~,t-:J.::t: ~~~:::: -~ ::,,.:,~;i Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 68-44-00 People Tools Process Schedu ler is a central ized tool that enables authorized application developers, system adm inistrators, and System provides the ability to automate the scheduling , generatio n and distribution of reports . application users to manage The Process Scheduler, a delivered PeopleTool , can be sued to schedule, create, and distribute reports ad well as the SF -Standard results of ad hoc 68 -Pavroll Reports Functionality People Tools aueries . 68-45-00 System provides the ability to report on Unemployment Insurance UI work history requests including UI work history can be reported upon amounts paid , dates paid , hours paid , termination reason, and disciplinary events . SF -Standard using the del ivered 68 -Pavroll Reports Functionality Reporting Tools reportina tools . 69-01-00 69 -CCReports Svstem orovides the followina classification reoorts : 69-02-00 This report can be RQ -Provided developed using Cost Projections by fund , pay increase types .. ( performance costs , ATB , lump sums , market group, through Reporting the delivered 69 -CCReports steps), FLSA status o r Querv Tool Reporting Tools 12 reportina tools. 69-03-00 A Job Classification SF -Standard Human (Code) Table 69 -CCReports Classifications Functionality Resources Report is delivered . 69-04-00 Salary History Reports are delivered by user- defined groups, SF -Standard Human departments, or 69 -CCReports Salarv Chanae Historv Functionalitv Resources emplovee. 69 -05-00 System provides data to prepare the Classification\Compensation Plan such as: SF -Standard Human 69 -CCReports Functionality Resources Reports Page 401 of 403 November 15, 2007 ERP Project Appendix D -Functional Requirements Matrix .~r~""''""'""" ~Jil~•\,\£t'.1R1r%i~~il>w.r~i<'T,f'Jr-~"-,~~~ei>ort\Ren,ilr.ements%s,/!<$, ~~-,.,,~'*~ -~_.,.-, ·n~• __: '50i· '"til,'Yi'.~i;,1;;:i,ii,~~;iil\t),¥.--;,,~ ~~~f"'l/,'/s~ i~\'z~~~z;~~& /;f:;~~.<r:'?~:.;<,:i ~m:i\W~J/.;~~~ ReqtNum Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 69-00-01 SF -Standard Human 69 -CCReports Cla ss codes Functionality Resources 69-00-02 SF -Standard Human 69 -CCReports Salary grades Functionalitv Resources 69-00-03 SF- Standard Human Resources 69 -CCReports Steps Functionality 69-00-04 SF -Human Standard Resources 69 -CCReports Class titl es Functionality 69-00-05 SF- Standard Human Resources 69 -CCReports Occupational groups and /or market groups Functionality 69-00-06 SF - Standa rd Human Resources 69 -CCReports Monthly salaries Functionality 69-00 -07 SF- Standard Human Functional ii) Resources 69 -CCReports Annual salaries 69-00-08 SF- Standa rd Human Resources 69 -CCReports Overtime rates Functional ity 69-00-09 SF -Standard Human 69 -CCReoorts Hourly rates Functionalitv Resources 69-00-10 SF -Standard Human 69 -CCReoorts Min /m id/max salaries/steps/grades Functionalitv Resources 69-01-00 These statistics System provides the following aggregated classification statistics for a user-defined time period such as: RQ -Provided can be produced through Reporting using the delivered 69 -CCReoorts or Query Tool Reporting Tools reporting tools. 69-02-00 These statistics RQ -Provided through Reportin g Reporting Tools 2 can be produced or Query Tool using the del ivered 69 -CCReports Number of positions by class reporting tools . 69-03-00 These statistics RQ -Provided 2 can be prod uced through Reporting Reporting Tools or Query Tool using the delivered 69 -CCReports Number of terminations by class reporting tools . Report Pag "' of 403 ERP Project Appendix D -Functional Requirements Matrix ~~:: --·~ ,.~~:;;r.0 .. ~ -_~:':'_' ~-: ·. ~ · ·:r~i-;:..; : :._-~~~'2~;.,?~ii~1:i:::-: 1<Jit,1 t'mt!HL!ttftWr,~l.: ~-::f;~ .. -,c;~:.---:-;3:1~:1 ~"-! . .:.._, 7:~:.; .. ~~:~~ ;~~li.~~~:~~-.. -::·&L~ r !:, ,. ___ -/.u~:t =~--.-:;;: ~ · _ ',i-_ ••• ;, _-: .,.W ·: .. ~-.---:-~ -. a" •'.:j Reqt Num Category Requirement Text Degree of Fit Module Hours to Modify Comments Response 69-04-00 These statistics RQ -Provided 2 can be produced through Reporting Reporting Tools or Query Tool using the delivered 69 -CCReoorts Number of hires by class reporting tools . 69-05-00 These statistics RQ -Provided 2 can be produced through Reporting Reporting Tools or Query Tool using the delivered 69 -CCReports Number of reclasses (# approved /denied) reporting tools . 69-06-00 These statistics RQ -Provided can be produced through Reporting using the delivered 69 -CCReports Number of reallocations or Query Tool Reporting Tools 2 reporting tools . 69-07-00 These statistics · RQ -Provided 2 can be produced through Reporting Reporting Tools or Query Tool using the delivered 69 -CCReports Number of promotions by class reporting tools . 69-08-00 These statistics RQ -Provided 2 can be produced through Reporting Reporting Tools or Query Tool using the delivered 69 -CCReports Number of establishments (new classes) reporting tools . 69-09-00 These statistics RQ -Provided 2 can be produced through Reporting Reporting Tools or Query Tool using the delivered 69 -CCReoorts Number of ,irade chan,ies reporting tools . Reports Page 403 of 403 November 15, 2007 ERP Project Appendix E -Technical Requirements Matrix Appendix E -Technical Requirements Matrix General Instructions No changes should be made to the structure or contents of the Requirements Matrices Ex cel files. Responders are welcome to make additional copies of this appendix for working purposes, but the official response must be returned in the original format. The completed requirements matrices should be included in hard-copy format in Tab 3 of the Responder's proposal document. The completed requirements matrices must a lso be included in Excel format on the Technical Proposal CD . Responses to the requirements matrices should be offered in light of the complete solution being offered by the responder (i .e ., the primary software product, plus any third-party products offered as an integrated solution). The purpose of each column in the matrices is defined as follows: Reference Number -The Reference number has been assigned by the City to identify the specific requirement or sub- requirement throughout this RFP and the Responder's proposal. Requirement Text -Statement of the functional or technical need to be met by the proposed software solution . Degree of Fit Response -Proposers must indicate whether their proposed offering meets the listed requirement by providing a response to each requirement or sub-requirement requirement using the legend that follows. Areas that are grayed represent infor mation provided to structure o r add context to the requirements and a response code should not be entered . Any requirements that are left blank, or requirements for which responses other than the responses listed below are given , will be evaluated as an "N ". Module -This column indicates the software product, or module therein , that is necessary to achieve the indicated degree of fit response. For products that are offered in modular form, the specific module should be listed . If the indicated fit is achieved through a third-party component or tool , that component or tool should be listed. For ex ample, if the primary software product and a third-party reporting tool are required to accomplish the indicated degree of fit response, both products should be listed. Hours to Modify -Any degree of fit response indicating the need for modification or development of custom functionality must be accompanied in this column by an estimate of the number of hour necessary to meet the stated requirement. Comments -The comments column should be used at the responder's discretion to offer additional information or assumptions regarding the ind icated response. Comments should be added for purposes of clarification , not to lim it or contradict the nature of response. General and Technical Requirements The general and technical requirements represent the City's assessment of technical functionality needed and desired for the ERP-HR/Payroll system . Instructions Page 1 of 2 November 15, 2007 ERP Project Appendix E • Technical Requirements Matrix Degree of Fit Response Code Degree of Fit Response Definition SF -Standard Functionality The software provides the requested functiona li ty without screen , code , or design changes . The product can satisfy the specification ·out-of-the-box" without any modification to the standard baseline software offering . Only use "SF ' if the baseline software as delivered in the current release fully meets the requ irement "as is" or through software configuration. NR -Provided in The next release of the software will provide the requested functional ity without screen , code, or design changes . Only use Next Release "NR' if the very next re lease of the baseline software will fully meet t he requirement. Ml-Minor Modification MA-Major Modification to Source Code Required RQ -Provided through Reporting or Query Tool CD-Custom Development TP -Third Party Software Required Only formal releases that have been publ ished and a re accessible on the Internet shall be considered when addressing th is requirement. A brief identi fier/descripti on of the referenced release should be included in the "Comments' section . Minor modificati ons must be made to the standard software offeri ng utilizing the delivered "Development Toolset' to satisfy the specified requirement. Examples of minor mod ificati ons include changing a field length and creating a new view. In no case, however, can a modification exceeding 80 hours estimated work effort be considered minor, regardless of the development method. A brief explanation is required to support any proposed minor mod ification ; ex planations should be provided in the 'Comments' section of the matrix. Estimated costs and work effort associated with each minor modification will be addressed in the separate cost proposal. Mod ifications meeting either of the cond itions listed below must be made to the standard software offeri ng to satisfy the specified requirement: * Estimated work effort for design, coding , and un it testing exceeds 80 hours; or • Change to underlying source code. A brief ex planation is required to support any proposed maj or modificat ion ; explanations shou ld be provided in the "Comments' section of the matrix. Estimated costs and work effort associated with each major mod ification will be addressed in the separate cost proposal. The software supports the data elements necessary for the report/query, but a custom report/query would need to be developed to meet the requirement. If a brief explanati on is required to support any proposed report/query; explanations should be provided in the "Comments' section of the matrix . Estimated costs and work effort associated w ith each custom report/query will be addressed in the separate cost proposal. The desired feature or functionality is not available as part of the standard (baseline) software functional ity but can be custom bu il t to sa ti sfy the specified system requirement. On ly use "CD' if the functionality can be custom developed as a "bolt-on ' to the software without requiring changes to the underlying software source code. A brief ex planation is requ ired to support any proposed custom development; explanations should be provided in the "Comments' section of the matrix. Estimated costs and work effort associated w ith each custom development effort will be addressed in the separate cost proposa l. The desired feature or functionality is not available as part of the standard (baseli ne) software functionality but is a standard feature of th ird-party software proposed to satisfy the specified system requirement. The third-party software, wh ich is fully integrated w ith the system , provides the requested functionality w ithout screen , code , or design changes . The proposed third- party product can satisfy the specification "out-of-the-box" without any modificati on to the standard baseline software offering . On ly use "TP" if the third party software fully meets the requirement. NA-Cannot Meet The desired feature or functionality is not available as part of the standard (baseline) software functiona lity, in the next software Requirement release , through mod ification/enhancement, reporting tools , or third party software . The requ irement would most likely need to be met by a process workaround or by interfacing to an existing legacy application . Instructions Page 2 of 2 November 15, 2007 ERPP, --Num bolt GE 1.00 GE <00 GE 5.00 Ge S.00 GE 1.00 GE UIO GE 11.00 GE 1201 GE 12.CM GE 12.Cle GE 13,01 GE 13.02 GE 13.03 GE 11UIO GE 17.02 GE HOS GE 170IS ( °:!'"°'Flt Sytltm~ol~.tnle,gq,!..:l~modulet(l t .,ci.t.llttindand SF-~rd F•"""iooal''" SytlempnM:l,Nthl.,..,.IOlrttQl'IMvolthlheay'•~syll-.n,ll'lcluding SF-Standatd buCnol:llmil..:ltothl~Mll:tft: ~lldger,OOlalllloeltiol'l,P!OieCII, FI.WICtloNlfy bWgltii'lg, IW'ld gr11'U. 9','ltern~ilint~tr-.etionlllfldlablel.lPO'lfl(eilherfl.JtuNOllld l ~~)actON .. modulN'Mlhthe-'*'1lotl*ify~eoittbVlyped Syst,wn~~~elOl"*-lrom~rlplA~~lht .... o1ti.tdl~ ·-- Flat "'"' ten. 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PIA~-ion .....iQOOldea1t1ttM ·-""""" ~.Tlwooolda ia• --andia_Mill.,, toci.11.Theoooldail ....,,...m,._ ~•ndchecll· """"'m.-==thl --· .. _. --~ Pw,apieTOOM.,. _m.....,. rn!Qr.iionofoejtctt, upgr.clM,etc:.ln .«tition,Peoplt,SOlt ~,onee.igne,' --"""""'"""""" oorcrollMlur•to lhlt'fOIICll'I~ .... ...._ .... -NM inlagraltdl*!d --=~~~ addiliontl~ """"" Apptndi1 E -Gffler•I •nd Tech lrement1 M•trix ERP Project GE. 21 .00 GE 2$.00 n..i_,.wrna!nt, ~- &(alem pm,odn the 1bilily to integr1t, with ActiYe OreCIOl"f. s,,,.1emwppo,111fu'V.eallble1retv.eeture~to~lneremenllll inetHsn in ha'l7Wirt 1o mttl defflaMO. cl ine"'I &(alemcanbtimplemtn!edon_._optrlllir,gayatam~N-11oral aupported0Splalform5withw'll!monlhlolrele-. W- ~. SF-·-~ FunctiMa SF -Slandtrd ' SF-Sttndlrd Functlonalily SF-St.-.cllrd Functionllity SF-SIM!dlrd Functionality SF-Stand¥d F~lty Sy.tern Hc:Uity pe!~ trt otftilled lor 11Uppo,ted ROeMS 9l'ld OS .,.r..:,r,a .,.;wn SF -St,ndlrd :)O~r,/rtie..t. Functlooiilify Sptemalcrw9 ..,..i.,n ldminilt,-t,ntoconttot tht ptiortyol ptOCelHI ~ or, ffllAiple~~Cfitaria. GE. 33.00 ~Qll'*IIINncU'lcation(t.g,,tmall,1roublelieklt,P'O"'notWealion)r,/)ob SF-Standard P9opll!Tooll• ~--. Funci GE 31,,00 Sy91em p!tlYidN inttgnlllon with tl'llnS-ptrty ~ loolil for ti propOMd TP -Third P-,Y inal11ledand11Uppo,tedpll!fcrm9. S01twtr1Requif'ld GE 30.00 _,. .... -· ert,t...,,... """ appliclltkl nt,blN . ....... . , ROBMS ~~ ::To ...... --dot,jed1, ~:-· -""' :-8" -· O'ade ia I mtmber olthtHR-XML ecr.ortium. -Enltrpriwl9Cfl.liling ~ionaVMHR· XMLlointegrlll,...,, --. 111fflng~. IP'ld.'orblekgrotJfld -·-P9opll!Toollp,<MOH I Procell tr.lonitor, lnltgnlllon MOMOI', Wor1dlo,o,Monitor, elc:.tofT\11~ -Ent"1)11MII drtplo','edYi.tnMltf 91C:Nttct1.11,,wtier. thedlllb9Mlll __,,.~ --""' """'-eetU\a,-reie- d""""'" OS<>o<-.. withlngeo-80~0 Gef>tra!A ..... tlility. """'"""" ~e.rtdy .. os,,, ...... HCUfi!y p.lct., bo.A notnpllld'lrtlea ... """'"r.qund. ~---''""''" ~r,/ Priorify,andMax ""'°""' PfootMetlndMax T- """'"" --... _ _ .,, Appendix E -Gener1I ind Technlc.al Requiren.nt, M.atrix ERPPrc,fect --· ··-GE 37.00 GE Ja.00 GE 39.00 GE 40.00 GE .. 1.00 GE .. ,.OJ GE .. UM GE .. 1.1)5 GE .. 2.00 "·"' GE ,1.00 GE Ae.00 GE <le.OJ GE '8.04 Thetyltell'llUppOl'tstha~e,q:,ortingoldala~populafdnldop ~(._IJ.,MicroaaftOffioa,Opai,Offioa,andAdobe)- SF-Standard ,_ ~prOWMm,gration~~\Mdcltll«opapplicationl(._9., SF-standard M~Ollloa,O.Jtlook,oropenllandatdt~)lorPIIPOMlolWOlidlow,F~ repo,1~1111:. The..,__~ urmrd MNI ptOIOCOII (e.lJ. IMAP, MAPt, POPJ, SMTP, SF -Standard SMIME,elc.)and~email~ F~ SF- """"" SF --' SF--F·-·••· SF--F . -'" S.,....n ~ tha abilily lar on-IN~ lo procNd dncOf and aulOmlltk:aly Ml -Minor tothere.tappropriatelield.....,du .. enl..cl. ~ Syltem 8UppOfl'I cue and PMI• for QOPYing data bet-, application~-, SF -St•ndafd ~ . . F l)etaul: rwmmingd*1olaeoounl *'" bM«lvpon anllyoloer181n ~old*'ol.oooo.onltolemenlt .,_........, F GE ,eoo Syelem~pertialCll,*ieelorci.l•lntninuc:tiontand~. SF-SUondeld F•-"-•""" GE ~.00 Syttem.iiow.lhe-to1Mtaeh-,'ldrt1 ........ 'Mde~di\19tto l.--.etione SF-St1rdafd Ot...:iotdt(e.9.,..ordp,oeftlWIQl\ln,IIM~IM.~hffl-.,imlgtlllN,pdllilet. F~ lie.). GE 51 .00 ~emproyideatheabililytol)RMde~arlharta.nlarNCUring.........,,-, SF -Standard GE 51 .01 trilyorproceuing F~~~ CrNteww::l-lf....::tionMmplll:eslhll eenbe........,..111 ~or-~...., SF--"'"""' ly Peoplla$Qftlnl9fTl9l An:ihitec:CUf41. PaopleToolt• R . T"""" --............. P9oc*T«*· R . T"""" ---- ----- _... ....... -, ....... - tlnl.,,... """""' ~Toolt~ adMktop(o,1119 --IP.o.tall •ti..- -·--"**81ionoltab OtOef',t:IIAnoff'nlll( r9QUl!ahllt~tlle lab key lo proceed lo there.t/lllkllnthe -EnlerpriH~ -~on ........... ,ipproprielelnthe -.. _ ~rneybe -·-""""''" -T- I =-:,-~~ -.. ....... ERP Project GE 52.00 GE 54.00 GE 58.00 llequitemtontText OegrNolFlt Syatemalb,r,scomplele\o111ida!ion•ndedltingdd9\lllthepoir,tdtnlry,~on SF-stltldlrd Norb91ch,besedon-49ftnederiteril(•.Q.,t111.....-c:tionlo,l1'*-.•rel',M,d FunctionMql records. !renNC!ionllet·~ elc Sy9ternpro'lli0nthl•bllity to ~~1<1ocumtn1no..rnblrllot~ SF -st.ndard ~ F Syslempro,,ocinthe•bility lo~eotlnad'"11t1ar,vmQterreoon:lo,wlldallon SF-standlord t&bll..ni"'. Functional"" SF-S1.nderd F ... SF-St~ FL.netlonali!y GE 00.00 ,9y91...,prow;1e1tn1.i,ilitytohlv,eua«~d91.al'llldllotdlpaltmlr,III.,_ SF-St..-dard GE 112.00 GE 114.00 GE ~.00 GE 117.00 telOMlheClty. Functlonl~ Ml-Minor - Sy911ffl ptO'lliOn thl ability to capture imaging doCUrTWf'h end 1nociat1 wrtri SF -S11rw:sard appropriate mastef record o, tranHCtion Functionatily Srllem pn)Yidellhl abolityloccpy1 doamlnl1n otdl! tocreat, I -documenl SF -S1'nclllrd dthl..,,..,.IVPI, Fl61Cllonllily OE IIQ,00 Sy9tem~on-Nhelplul1.11nlor .. scr"'1ele-,,.-,t1,scr..-.ernn,and SF-Sland9rd GE 74.00 GE 75.00 GE 711.00 GE 77.00 GE 79.00 GE 115.00 GE &8.00 -eor:111. F11ldlonality s,,.1 ..... diaplays Ital\# d WCll1dlow l,-.cllonf; !Kl partidpanl• c.n <lit ....... ... sy.tem P'CMdN for thl UII d Oig~.i .;gn.turn compliant .,..rr, TPN llw, ~-•re1111ntol9*ur1~anddlll•ll'U)'ptb:\lobl included'Mltlworlc!low1nd~rouling. Ml-Minor Modillcatlon Syllem1utornatlcalttnot...._~groupawhenlemtlnthwworlrlill"-SF -Standard 1-: --------fo,1··---~-•--~--~--'-'·ime. F --•·---···· C ~lnlemel -· PeopMTootl - MH 1-•---- People:Tooh;- World'lowToolt Hou111 to Modify Comments .,"" ~ ~ -En!ll'l)nM.uppo,11 .... _. ldni':rtotion"8id'I Pec,pl9Tooia pn:Mdn the•blifv loaut, unlimlleduser----· digulcertillcllnWI ...-.yX.509 aompunl Olllil'lcllt1{Cerlillceltl Authority,ltc .) __ ... CUT.-.1,V~non oertkal1bned eleclrotli!;aigoaturn. -Eni.<pl\Mdt.-. notKIUnetionllilyon ..,.. ...... •pptOpriidelnthe •ppigtion.Ncil:N fletdlffla'(bl~ 10,;,et..,rh..nr;:tiont~ ,_ Clfxleoplicod'f dlliver9niq,g lelllurnllilthl Onoclllmagi,gand -Mllllgeffill'll (IPM) IOlulionotlnt9QretN tonialingim.ging MlUiotlllllthlClty. -~nl.=c(lal/Yln -~ --· t,ppfOpt\ettlnthl -''""''"" IIJnctionllit'ffT'll'/bl -~-luncuon,Yil '"'"· ---· digulcstilk:.-lftllil r.jX.i50Qoompllant: C*lil'lclll1(Celtilk:at1 AI.AhclrTf,e!C.)lor ---.... - Appendix E. Gener•I and Technical Requirements M.atrtx ERP Pr ( DefrNo!Flt syslemwoodlowal)pf0'4I atAhorify may t.0Mgat9dloanotl'leir,.,..for 1 ap9Cll'ledperblofti'ne(•.g.,tooc,.,e,Vl1Calionl,etc.) SF-Standafd PeoplsToolt- F~ Work!lowlooll; GE IIHlO GE 113.00 GE !ro!.00 Sy51lfflsuppor11"'-UMofl'°dllp9rtmenlmnli!'l~'fo"uch-wt.> SF-Standard ;:v•Pl)f<Mllt1'11nwcfion,rl:llff'/lime'M"Oethelincludld in thll normatwood'lowor Func:tionllily 96.00 S'f'temp,(M(let1bitilyto pnnt ~thalareoonftgured in thllproduction SF-Standard GE 117.00 llfMl'Orlfflent Funtl~ SF -Standafd F ,, .... Syat1ma1io.o..sy11..,,lldminilllWort todellne....tlleliS'(ltemlCliooawilt be logged. SF-Stardard Func:tionllity GE 119.00 Syatem maintaom hlllaric.i r9COrdl (l.1., a log file)oftllble upd.atet. O.ta log(l«I SF -St1ndllro 1~.~-itnollimited!o,uaerl0,dat1beforwchang1,changeddatll,and Functionality PeopitToo1t- Wo,1dlc,,,,oToo11; PeopleTooll· W • .• T...,.._ PeopllToolt• W · .• T......,. ~T°'*· W~Tooll Peoplelooll· Workf'iow"Tooll PeopleTooll· S "·T-,. GE 100.00 9yllempr<Mdeatheabilityto~r11t11t1nd11rdsecuri!yfepc,,llclUlef-. ldMtiet. RO-Prawied ~Tooll- throughFl:eportngorFl:eportingTooll "'""'"" GE 101 .00 Sy'lt.mpro,,,oea1bilily lo~plur.tr.u..ertthetN'Yl'Yitwedf't(:Of,:lt o,fiekx Ml-Minor Modification relatedlolnformltiontti.litdetigrlll!ed "senailiw SF -Standard F .. I"" TP-Thnlf>lrty SoftwareR SF-Stendard F ,1 ... GE 105.00 System can waypt datll llored in the datlbllM SF-Standard Funetionlllity GE 106.00 Syatem pra-'idel the &biofy to pn1 through unique ctedentiat1 cl the Ulef lo itllow SF -Slanderd tracking r;I CIUtion 1ndlor updllft lo thll datlOIIMI . Cloe$ nol lllow ..... r;l ljJINrie Fuocllonallty idblltweenlheapplicaOOrllfldthedatllbtM (l.1.,l)IIU .thruofUlefawdential1to da!&bHelog) GE 1oa.oo Aleonner:tion11otheS'fllem1r1enciypeed'Mlh1currentinduwystanoero SF-$tlln(lal0 ' SF-St1ndal0 GE 111 .00 GE 112.00 GE 113.00 GE 11!..00 alQC>rtMI. Functionllily When11A¥'0llonwilh1p11...,.ion:lttqti5COffeett,r..tlJCl)ir9d,tht1ytttm SF-Stardard displlyllmewtgelhlltnplainlthlllit~SOlhlltheUWCll1tlkeCOf~ Functiontlify lr::fionwit hel ~--•- ~em~the1bilityb'uatn;torte(l',«1pa......adupon~ SF-Sllndllrd .: .... a~----··-·····1t~ ..eo,et-·-··•'·-·. F ·-··1onar· 9yll1m~lhlllbilityloimmedl.ltetftemiinl!e~1)8nd~1-Mt-Minor aoeo..onl{I) on dtmlnd Modillel!ion Syllemillo.lll..-illefltolhllend-1ndnoliftftthlMICIJllfVldminiltrlt01.illlf Ml-Minor apeclleclrunblrr;IUIIIIJthOflndloQOflllt~ Modillcltion Peoplllooll · SeallilyTooll -Erterpti,M~ ~of altemate1~ ..,,,..._ appro,,11ldMgation -··~t.in 111\flall<llic9tion -·-Br..-ineMProotss Designer~ .....,.bepn"at9d. -applicalionl 8Upp0f1 pn"alingoflroJpege !Jllngttandlfdpn"at ~-tuoclionalilll. '•,',{;.·., ,;."\'I-, :2 f>eopleTooll1udits -· l\.lnc:tlon$.Auditing ....... functionl,.....,. "'"""""' f>_.,Toollmir, -Enterprlle,.....on --protectionprooe,ses rnplemented.ithe 1,. .. ,, ....... ,,tt,. PeopleToollprv,,idea -~.Fl:OBMS utUitie5 maybe Uled, " ... ,,,,.,._ Adminiat1'1110tt'Mll'le optionloen.tlll trackinguserimin thedatlbaMb<y Htting1n EnebleOBMonitoring =:·:-~ 1ppliea!ion-- oonneetatothll dateOIIM,SOlhll)'OIJ donoloeedtoCl'elte lof..yuser.nalso p,OllidtllClllbilfy thr\ltht,.,..rl pOOledoonneetionl lothedatabeM. -""-HTTPS Ind digital oertifie.i:"fort«:t.lfe ,..,,.,....,,,rldltli _.,._ 1ndayllem.lo-""-"''henlaltinn -Ente!priu prowln tnAooountloekoul IN!Ufl.Thil ---... .,.. ... ,...,.,_elhllMllior IUIOfTlltaitty. Appendix E • General and Tee lrements Matrix ERP Project GE 120.00 GE 122.00 GE 127.02 GE 128,00 GE 128.0!I GE 128.0II GE 128.09 GE 128.10 GE 128.12 GE 129.00 ~ulre,,_.ntTut Dlogl"ofFlt Syatwn~ll'MllbilitytOIMign1digrt1loe1"tellt!0"8liooJt,QOl'nj)Cll'ltrQ. SF-S!lndatd 5)'11.wn MC:Uritr'•.,... inlagnitic.-,...;tr, lheety'I IOCIIS and idlnlifymanagamant SF -Slardard ~. (l.1. Actt,,e Oiredcwy), lo a.low networll algn-on to prO'llide ..,.tem aooeq (1.g. Fvnctionalit)' --· Syal11mpttMd,Nllle.racoo:l.andlleldir.-elHCUlily. SF -Standlrd Functionality S>(fttm p,oYidft the 11:wi!y to Me1K1 ..,..1em fundicln$ IIY0\.9'1 menu Of program SF -St1nd!lrd Funct" I Syattm pn:,,,idH !ht 1t,;lify lor 1utr1oliud ......,_ to eoen, the ~t)ase 0< OelabaM SF -Stlnda<d MNet'I Functionalily System 1J1c,,,,t aulholi.l.MI adlniniltrators to nlabliah ,._ security proliln and/or ......_!hatrll'l!rietl.._.~,to AddOe! .... ·-···, SF-S!ll>08rd Functionali!Y SF-~, SF- "'l ·· ard SF- S!andarrl S}oslem.ao.i..llAhonzed~orstoralric:tdatleooeMlorNOhMCUliy SF-St..-idlrd p,olilellwJ/otroltby~ltielollo,w'lg...._...lW'lll'~Olitl~:Fi.nctionalty Sy.lem .-iablnde-ctntrwzad-,ity~(l•.,depa,tmanl ~iorhyslwnNC\rly~--b'f•c.nlrllMCl.dy Mt- Mm, ~.:. .... Mt- MM Modllclti Ml-' ..... ·- SF -Standard Fi.n:tionalily SF- Stenclard '""""" "' PaoplaToola-o.t, ~ion. ROBMSTool5 :::-To ~To ~To ~To ~To ~To PeopleToola- Secur'tyToola Hours to Modify < < --HTIPS _.,digilll oertbtnlortee:ure transmiMionoldatl _.,._ ........... .,.,-.;.hentk:atinn -Entlllpriae~ IIUlhenbcalion ag1lnslLDAP- compliarlditecloriet -EnlllfpriH.uppo,t, funcl:ional.row-lr,oel, --~.'!.ational P9opleToola1Uc,,os 80ee$4ilOdatabase f'uncfions. ROBMS toola,reuMdbr , ....... 1T111Jn!~.1. •• bl<:kl;p,recc,,,e,y. I ' ;-, . .,... --· -"'" '"""'"" ~to --hillo,y, '""""'' --~ - ._,., I , ....... -M """" '"""" .. -""' lnac:tiYlte --tll.ltilnot _., ''" :~ ::::v tori-RMS ·-lddtionfil "'"""' :~ Appendix E . Ger1eral and Technical Requirements Matrix ERP Pr ( GE 130.02 '?", GE 13100 ~-~~in•oonMtlf't'°'"*-,allVtltmrnocl!AN SF Sl.-.dtn:I lorbolhblll,ehand~plOQIMing.S~.em:wmeMtga""'°'likeC:00.. F~ GE 1<10.01 GE 140.05 GE 1<10.06 GE 140.08 Ml-Minor Modillellion Sptemp,V'o'kle9~,up.t0,,dtl,,oo,np,.......,..!~'Y*lllffl SF-Standard ~Hontndt~,,,.,,,,..(lnlen:ledlorlnromlltionsv-l11Ntndrapcwl Fundlon*y '"" ~--. SF- ~F- SF --- ~F-_ . GE 141 .00 Spl~~~lromtxtem.taourea(,.g.,olhef,pplicalion•)'Ullm) :F-~rd OE 1.Q.00 GE 14<11.00 GE 1~.00 GE 147.01 GE 147.02 GE 148,00 GE Hi.DO GE 1:50 .00 GE 1~1 .00 .,_.,._,, ,_ ··-..... ~-~ Ml-Minor - ,l"oZ'l 'O:.'l/,>-_.>« ------ P90j)leSottlnllmtl """. Pl<lpltToolt• R •.• T......., . I , . .,.,. - -EnCerpriMplo,,idN oorAecl....itio,,a1"41 !wilh~ ..... .,_ _ .. (U'KJ. "'"*""---,..,....Withe "'"*-""' -M~(IPM) IOUionOl'~- toblllingin,eging IIOII.Ciontltll'IICity. ...... ---. ~· """"' ...,_ ....... .. , ... -...... -- lldatalllrotw.d intohlatorytllbla, lhedltllllalll IVNabilonlneilof --~.YQ.IC:..-,rlO ! ....... lthn:11.igtl -----paQtt~tpK.il oonftg1nllon.ltll _ .. - ERP Project 11:ftrence Num.._. GE 152.00 Def'"°''" Syatam~lhaabllifytoll'adlraporlprodudionualilticabldard)'lha SF-Standard hqlav/d..pa,ta.UNrinltiamgrepo,t,andlntdilleo<Un.repo,t-llCClftMd. Furdonality GE 15.3.00 Systffllpr!M[lftlhaabililytorepainormaliontm,ughaMl:d~ SF-Slardanl PwcplaTooll · paramaters(l.e.,noprogrw,wning,-yonpa,tdUNf)andrwp0!11ormets. F~ R9POl'lingTOIIII GE 155.00 GE GE 115e.OO GE 150.00 Sys:empro,,idnlhaabililyloproduceadhocandst.ndardreports. SF-Stardard ,·-···· syatampnMdnque,ylHt,nslhlltwpport .. ematelleldlookup,forntanc:a, SF-stanclarcl ·-'--•-1,__ ... ..._., ...... __. _ _.._ F·-_...· s,,atem..,,.._lodrill<lowr'ltoaupportingclc:a.rnant'landrwMea tr .. __,..,,sF -Si.n:s.rd fromlffftr......:tionwithinlhasyttem. Funeiion•v Syslemprow:1N1haat,av10rilegrapawehll'lird-plltyreport,nglook (•.;..Cry$1al SF-Siano.tel Report$, SQ. Repo,tr,g 5eN1c:rtt., OMF) Func:tionlliry ---- GE 1e1.oo s,.teml)RMdalhaabllilyforanuhorlzedaystamadminiltratortodeftr-.limb SF -~ PwcplaTooll· onthe-,.iionlimllba,eportorql*)'andlorlharunberdreoordatobCI F~ R~Tooll ~'MthUNfo,:itiorla~tooortft».cancel.or.-w:llobetch. SF -Stafmrd PeopleTooll . F R Toolt GE 18'.00 S)w""'eomplinwilhCl\aj)l«552. T-c.-r.n.ntCode(lheT-P\dc: SF-Slandanl lrlormetionAcl) Furdonali!y GE 185.00 SyslemmvMbCli'l~wilhTlllllld~withOiubllitiH~(AOA), MI-Mll"O' withtheF....igc,,•TYT1enfs s.:tlor'150e Elecl'°'*'and l"*-"'llionTIIChnolagy Modbtion Standardl. TNtincu;ln. bo.Ailnotllmiladtolhalcb,,;ng. GE 165.01 GE 185.02 GE 185.03 OE 185.04 GE 165.05 GE 1ae.oo GE 107.00 eir.:tiYe.int.-.:u..OOlvolandiMedlhatllChnoklgy~lha operllling ¥em. appbtlcnt ~ prornpt9. and*""* dlha Muethavethacapebilirydprll'llll*lg*!uivalenlaoc-.1:rynomiaual ,,._.lolellicornml.roilor-.ordhlll'lnteroonnectednet,,,onied ---... ~ Omend.re,quireltwinllallatlond~orpertptwral~!Aed forl'IO!MIU9l~MIWllhalnlorm11llon~i.lllling!Aedt:ry MUIC~i.......i~forlltypaoltun::tionallmpairmenl: indudiro,Wnot~to, ....... (.uchN~W'4alon,IIIM,al ~dilllc:ulin),audilory(9'd1Ndufrl8Morhardd~). ~iYe{tuehNIAf1*,gdlMbllltln)ormobilily(.uchNinebllitylo ,b Svstemle---'iblewilh _.._,. .. _._ AW'"'·-· r .,_ .... .,_ "'"" ·-- .,_ """ ·-.,_ "'"" - -., --- -"''""' HourstoModlf";' Comffl9flts .,._ lldminislratgqean -<>My Adrninilnlm to --_.,_.,. uaaga. 5omedlha OO!'IClitawthalyou eanmoriilorlnclude ~n.irt.ne. l"IUl'l'CWd~ru'I, ancllhadatnlnt -EnlerpriM~ -~-(~) throughOulN application,wha<• '·---,. -EnterpriMII ----R,po,11, SOR. PS/nVlsion, "'"°'""""'"'"" XML Pldlhlt. OuayAdrriniltration -e,pdlt.:atiorid .............. --rowtletched,and mulrnumrunlimll. ThW,ar,noUlef optionltoeanoel. Aldelainlha -, . .,,... application ii -..lblelolha cty,.ndmr,bCI IAedMll'lrfde«n ==:'::: ~--· adhaf,totld'V"oelll -atanderdtlsuchn s.ction50eand 'NCAG 1.0. Tha -, . .,,... ---s.ction50e,n documerlladin htlp:/,..._.on,cie.OD mlaooHsrbilityl1empl llnll.12V8.hlrrl. F'lffMrtfwlolhll ---"""""""'"""' normationfor quntlorwGE-1155, GE-178.01 . --reprn,tnlealimeted effor•loral165.00 ~-~ _ .. _ 'Mth..-.y~ _,_ (AT).W.worlf...th ~ATtheliu:o:ttd ..... _ ........... -· lnt~•Mh - Appendix E -G.nerat and Technlcat Requlr.,,.,,.s Matrix ERPProjec: ltmr•nc• Numt,e.r GE 168.00 GE 169.02 GE 169.03 GE 170.02 GE 170.03 GE 170.04 GE 170.05 GE 170.0& GE 171 .00 GE 171.01 GE 111.04 GE 171 .0S GE 172.0'2 GE 173.00 GE 174.02 GE 175.00 GE 177.00 GE 177.01 GE 177.02 llequlrement T Ht Theftrat ........ ollhelil•(lntroduc:IOl'f&r-,)mualcootillln illlln,t ~1"'4(le.eaMOCOOl'lllinori<fgrapl'lietwltl'!oul•nylnlroduclofy MIJII 1.1M OOOMtenl °"9"' 11-.tegles lor illl re!Med ooevnenlt 10 lid In nill\ligilllion. Franwtmualbllpe!"FederilllStillrderd,'GI.Jiclelinel.A-..oldlhel.lMol ~or1JMelelrtM8fl'lillMmethodt(tuehHttlnil!o11'lO-hrnn No UMolHTMLeonlfn.11:11 (l.agt) lhlt illll! ~'-: to illndON'f ~«tbyorwWebbrowMr. Web peoaa thlll .-CUeadirG Styw ShNtt (CSS) IM'IOtMl do!grade ~to,uurethllllheinlormilltlonlllYlillblettvougt,bn:7wM111 lhillldonot•••___.,...,,.,or,._·--in-.tlichCSS .......... hilll_, SaiptemualbeperFeoeraiS!andilll'd~l.~i"lormilllion mualblllnt!MhlonthalitlUdillblaUt/ltivtteeooology Rol-<Wet"oonlrollartnotl.lMdlord~hlt,Mparatebo.moril thouldbllUMdto~!tt,1<1rop-o:,M,menute1eetiorl. Redt.ncllnt linkl ,re pj'tM<:ledlot pop-up menu~-. with thetmoltN pop-upintormilllionlnlheALTteglorlhegraphic. SCleMR .... ahmualbeperFedera!St1~j. A method latdiublong-.tomaticrwhahingol•pageoralte,..... bep,ow;le<;I Tm«tR~mualbeperFederlit~p.TheUNf ~'=:9~!~andg1Yefl•noworto,ntvtoln4ieate!Nilmoretirneit Fonl:F-.SiietndCoklrlTIUllbllperFederatStlndard/Gvidelt. lndMoulla,..... be1ble to,.....pagn uaing oolor KhllnlN otlont 117natherthilln---... ,t1e-'-'R<t"-'--""' ..... _. __ a!ionin C01ort10r1elllOUldl'IOfbllUleCltooonvev1n1ormttoon.Theoontrn1 be!--. lhete,rt andlhe badlground muat be lignilleanlly high ill! Ill Gre~blelfQn),..ncl11ndW11llp.ptfthouk:lbe..-oltl«t-..tien eot'!Ytylngrdormttion. sereene1emeni.thalnic:ketmu11do10"'frequen,;yol1ntui..ntwic:e 1SIICQfld(2Hz)o,gruterthilln55timet1teOOl"ldr.,5Hz). Thebllnllor mamuee i!!lemenl •"-·Id not be IIMd System tc>'l)l',vml tnd 1bbrel/illiont ml.Ill tie' c!Nr to ,u .-.:!Mdutfa ,...~Ing 11-i11, lnd..t.enUMd H 1)11\oll h, IN Incl .i.rr..ntt should be IJMd to denote Ind ,nc1abbrevlallonl MnlMk 11, 1 single.rte< {A), ore.ir,glenomblr (1) lholAd beuaed ntNllhmlt;..tl!ldforg,rephicalbulletl HTML lill ltgl, (l.lnordered hi <UL> Ind ordered lilt <Ol>)thoulct bot IYOidedwtlenUlingr.umberedlislt DefrNotFII • ou TP -Thln:IParty """ Mod'd\cati _ .. tlnlitmel Ml-P8opleSa Minor tlntemet M .. ...._tee! .... "-'""'"I ··-. ... M·"''"· i ;;;,;;;-- Alci'>itectu ''"'"""' Arohitectu ti-;;;;;;; Ml-Minor Peopll!!SoftlrilfTllt Modllcllion Arehitectufl!! Mira • Mn<!illcatl -~ 1 1meme1 syttem~lor MullipleCdurmuyout'ltoi'lell.ldetheprCN!lionoltCS.-Ml-Miro" PeopllSottlnlernl!t 001' .. wnnized lltffion Of altem1tl\le Opliont !or obtlirling lhe Won'NIO"l. llllCI Include Modiblion Areholecture •••1'9notlimited!Othe....._.._., . StttietndO'fl'lln'liellbil!!lmuttfollowfederl!ISl1ndllrdl/G~g ""' T1blellndctie,11muatlolk,,,FedlralStandaroa/Guidieiir1"'1gandh Piechal\1.lineandbergntph&ortebularlnfomlilltionpqsentednt _....... __ tbl!-""-"'YIIIRn lti!!mal"""ml!!lhod . AnimltiontmullfolowF~Standll~tlndb.AIALT tea•-no19dequel1lormottanmetiona.1lerr1111iY1me1hor:lllor -----1t1eW.:..... ... ""'-~t""'-........ S','ll~prtM<:lelteldllnklthllrolowFederllSttnd!lfdl/Guir:Selinett,eando. Llnklmullbedur.dlectlpti'41ndabletost1nchlone. Thereshotlldbeno 1.; ..... lewordlln"". Vertieallitttol~-*tshouldbeUMd~poM,lble L.nksllltec:lhoriZomlll~orri,~IHNonmullbe"'-IJli~ <lielinct Unklthouldnolbeer,ctoee,dlntncklla, tnoee, pa<..U-oralher poocllllltion. Redundlnttextlinilsaho\AdlldalloruchlCl;..regionol1MrY1r-elde --· Field klent,,,...muet ,ppe..-tothe lell lndonlheNme line nlhefield lowhichtheyrtltr. 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A~d MI -Mnct l"lllltypea,lnckiding~"'-.~bl pn:,r,ldedlor~purpo,MI. ~ Theuwolp,oprlthtyl"llillormtl1.i-o.,l(lblevoldeod......,_ poqible. lf!Mld,other~multbll'l'l90ll......,.lncl\,di,'igbl.t notllmiled lothllblc:,wlng:11inkloltieepprt,pN!eplug-in«lo111 ~~Ol~ .... ltl ............ llOClhtiblltom.l •· r,c .... ,_.-on:-,-.. na t'- Appendix E • 0.Mfal and Technical Requirements MatriA ---- - City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/11/2008 DATE: Tuesday, November 11, 2008 LOG NAME: 04EVERGE REFERENCE NO.: C-23171 SUBJECT: Authorize a Contract with eVerge Group of Texas, Ltd., to Provide Implementation Services for PeopleSoft and Employee Training for the Human Resources and Payroll Phase 1 of Enterprise Resource Planning in an Amount Not to Exceed $8,500,000 .00 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with eVerge Group of Texas , Ltd ., to provide implementation services for PeopleSoft, and employee training for the Human Resources and Payroll Phase 1 Enterprise Resource Planning in an amount not to exceed $8 ,500,000 .00 . DISCUSSION: The City is currently engaged in an Enterprise Resource Planning (ERP) Phase 1 project to replace the City 's Human Resources (HR) and Payroll systems with an ERP solution. In November of 2007 , the City issued a Request For Proposals (RFP) seeking ERP solutions for HR and Payroll. The RFP was issued after an extensive effort by staff to define over 3,000 requirements for a new HR and Payroll system for the City. In January 2008 , the City received eight responses and one "no bid " response to the RFP . The proposals received were : • Cedar Crestone proposing a PeopleSoft solution ; • Cherry Road proposing a PeopleSoft solution ; • CIBER proposing a Lawson solution ; • eVerge Group of Texas , Ltd ., (eVerge) proposing a PeopleSoft Solution ; • Oracle proposing a PeopleSoft Solution ; • SAP proposing an SAP solution ; • Strategic Information Services proposing an Oracle Business Suite solution ; and • Sungard proposing a Sungard IFAS solution. In June 2008 , City staff moved forward into negotiations with Oracle to implement a PeopleSoft solution for HR and Payroll. After several weeks , negotiations reached an impasse , and City staff was unable to reach a contractual agreement for system implementation with Oracle Consulting Services . Following the suspension of negotiations with Oracle , the Evaluation Committee recommended pursuing negotiations with the next best implementation vendor proposing a PeopleSoft solut ion , eVerge . Negotiations with eVerge are substantially complete and staff is requesting approval to enter i nto an agreement with eVerge to implement a PeopleSoft solution for HR and Payroll. The proposed contract with eVerge will include the following components : Lo gname : 04 EVERGE Page 1 of 2 • Implementation services , including all the services necessary to install, configure , test and deploy the PeopleSoft product ; • Organizational change management services necessary to assist the City in successfully transitioning from its current systems and business processes to a PeopleSoft system with improved business processes ; and • Training services of the new HR/Payroll business processes for the City of Fort Worth 's end-users The actual contract amount with eVerge Group will be for $7 ,099 ,949.00 and $1 ,400 ,051 .00 will be reserved for contingency . It is anticipated that the implementation of PeopleSoft for HR and Payroll will begin in December 2008 , with an anticipated "go live " date of April 2010. Funding for this project has already been secured through the sale of Tax Notes which City Council approved on August 26 , 2008 , (M&C G-16255). BID ADVERTISEMENT -This RFP was advertised in the Fort Worth Star-Telegram on November 21 , 2007, November 28 , 2007 , December 5 , 2007, and December 12 , 2007. The Purchasing Division solicited 126 vendors from the purchasing system database. Nine responses were received in response to the RFP. M/WBE -eVerge is in compliance with the City's M/WBE Ordinance by committing to 11 percent M/WBE participation level for this agreement. The City's goal for this agreement is 11 percent. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current capital budget as appropriated , for the ERP Capital Project Fund. TO Fund/Account/Centers Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Logname: 04EVERGE FROM Fund/Account/Centers C296 539120 VARIOUS Karen Montgomery (6222) Peter Anderson (8781) Rich White (8680) $8,500,000 .00 Page 2 of2