HomeMy WebLinkAboutContract 52259-A5AMENDMENT NO. 5 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
LAS VEGAS TRAIL COMMUNITY CENTER
STATE OF TEXAS
CITY SECRETARY CONTRACT NO. 52259-A5
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and RPGA Design Group (Consultant) made and
entered into City Secretary Contract No. 52259 (The Contract) which was authorized by
the City Council by M&C C-19-0323, the 19th day of November, 2019, for the Las
Vegas Trail Community Center Design, Phase One; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for Phase Two Deign
Services.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I— Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional design services for the design and construction documents of
Phase Two. The cost of this additional service is $111,100.00 plus $1,700.00 in
reimbursable expenses. The scope of services is described more fully in RPGA
Design Group, Inc. Letter dated June 26, 2020 (revised 9/22/2020), subject:
"LVTRise Community Center — Phase 11.2 — City of Fort Worth, 8201 Calmont
Avenue / Fort Worth, Texas".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall not
exceed a total of $290,688.00 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
OFFICIAL RECORD
c�cy of Fon wortn, Texas CITY SECRETARY
Standard Agreement for Professional Services AMENDMENT
Revision Date: 3/20/2020
Page 1 of 2 FT. WORTH, TX
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
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B\/: Dana Burghdoff ( r 15, 20 118:01 CDT)
)
Name: Dana Burghdoff, AICP
Title: Assistant City Manager
�ate: Apr 15, 2021
Approval Recommended:
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BA/: Steve o ke (Apr 14, 202111:35 CDT)
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Name: Steve Cooke
Title: Director, Property Management Dept.
Attest:
By: ����-��4'�
Name: Mary J. Kayser
Title: City Secretary
VENDOR:
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RPGA Design Group, Inc
Tavie� Lucio
B�/, Javler Ludo (Apr 13, 202ll2:34 CDT)
Name: Javier Q. Lucio
Title: Principal
�ate: Apr 13, 2021
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: � O�'+��w.- �• LY�
Name: Brian Glass
Title: Architectural Services Manager
Approved as to Form and Legality:
� � D`!
B�. JR Strong (Apr 15, _02113:13 CDT)
Name: John B. Strong
Title: Assistant City Attorney
Contract Authorization:
M&C: 20-0817
�FFICIAL REC�RD
CITY SECRETARY
FT. W�RTH, TX
City of Fort Worth, Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date: 3/20/2020
Page 2 of 2
�
iI R s� P � G�P.A�.
■
■
June 26, 2020 (revised 9/22/20)
Ronald Clements, AIA
Property Management Department
City of Fort Worth
401 West 13t" Street
Fort Worth, Texas 76102
■
RE: LVTRise Community Center — Phase 11.2 — City of Fort Worth
8201 Calmont Avenue / Fort Worth, Texas
Mr. Clements,
■
It is with great enthusiasm that RPGA Design Group, Inc. presents the following Services and Fee
Proposal for the LVTRise Community Center — Phase I1.2 for the City of Fort Worth (Owner). This
proposal reflects our anticipated Professional Services for assisting in the Design Development through
Construction Administration phases of the ongoing Phase II renovations for the former YMCA facilities'
located at 8201 Calmont Avenue in Fort Worth, Texas. We submit the following:
General Project Description: RPGA will meet with the Owner to clarify and define the Owner's
requirements and budget prior to commencement of work. We will provide services including Design
Development of the approved Schematic Design Documents, creating architectural and engineering
documents for permitting and bidding the work as well as construction administration services
throughout the construction phase of the work.
a
�7
Interior and Exterior renovations to South Building (an addition is not anticipated or included
in the proposed scope or fees of this proposal)
Roof Structure to new basketball courts on the west side of the property
RPGA will supervise and coordinate consultants' activities, review all consultants' documents and
review all pertinent consultant documents with the Owner.
Consultants hired independently by the Owner are excluded from RPGA's supervision and
coordination.
Project Construction Budget:
Funding provided by the City:
Fundina provided bv LVTRise:
$ $950,000.00
,1 111 11
Total Construction Budget: $ $1,900,000.00*
II. The Scope of Services Desired shall include the following:
A. General Services: RPGA will meet with the Owner to clarify and define the Owner's
requirements and budget prior to commencement of work.
RPGA will supervise and coordinate consultants' activities, review all consultants'
documents and review all pertinent consultant documents with the Owner. Consultants
hired independently by the Owner are excluded from RPGA's supervision and coordination.
B. Schematic Desiqn: Will be completed under the Phase 11.1 contract.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487
www.rpgaarchitects.com
(888) TRY-RPGA
City of Fort Worth
Revised 9/22/20
LVTRise Community Center — Phase 11.2
C. Desian Development: Based on the approved Schematic Design Package as well as any
further adjustments authorized by the Owner, RPGA will develop Design Development
Documents consisting of drawings and other documents to fix and describe the size and
character of the Project as to architectural, civil, structural, mechanical and electrical
systems, materials and such other elements as may be appropriate. These drawings will
incorporate all floor plans, elevations, site plan, and all necessary drawings and details
necessary to update the estimate of Construction Cost.
D. Construction Documents: Based on the approved Design Development Documents and
any further adjustments in the scope or quality of the Project or in the construction budget
authorized by the Owner, RPGA shall prepare Construction Documents consisting of
Drawings and Specifications setting forth in detail the requirements for the construction of
the Project. RPGA will sign, stamp or impress the construction documents for use in the
State of Texas.
At the 95% Construction Documents submittal phase, RPGA will provide the documents
necessary for the cost estimator to develop a final 95°/o Construction Documents estimate.
E. Contract Administration:
1) RPGA shall visit the site to become generally familiar with the progress and quality of
the work and to determine, in general, if the work is progressing in accordance with the
contract documents. RPGA's site visits will be limited to one (1) site visit per week, as
requested by the Owner, throughout the construction period. The site visits will
include general observations of the construction and a meeting with the Owner and the
Contractor to review and discuss conformance with the contract documents. A regular
day and time for these meetings will be mutually established at the beginning of the
construction period. Each site visit/meeting will include a written report identifying
items of concern with anticipated resolutions. Consultants will be limited to site visits
as necessary through the progress of construction. RPGA and our consultants shall
endeavor to guard the Owner against defects and deficiencies in the construction.
2) RPGA shall not have control of, or charge of, and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions or programs in connection with the work, for the acts of omissions of the
contractor, subcontractors, or any other persons performing any of the work, or for the
failure of any of them to carry out the work in accordance with the contract documents.
3) RPGA shall, at all times, have access to the work wherever it is in preparation or
progress.
4) As requested by the Owner, RPGA shall determine the amounts owed to the
contractor, based on observations at the site and on evaluations of the contractor's
monthly application for payment, as provided in the approved schedule of values.
5) RPGA shall advise the Owner to reject work that does not conform to the contract
documents.
6) RPGA shall review and take appropriate action on submittals such as shop drawings,
product data and samples, but only for conformance with the design concept of the
work and with the information given in the contract documents. All shop drawings will
be reviewed by the respective consultant and documented by RPGA.
7) RPGA shall conduct inspections to determine the dates of substantial completion, and
shall review the project for final certificate of payment.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth 3 LVTRise Community Center — Phase 11.2
Revised 9/22/20
8) The extent of the duties, responsibilities and limitations of authority of RPGA, as the
Owner's representative during the construction shall not be modified or extended
without written consent of both the Owner and RPGA.
IV. Compensation:
A. Based on our understanding of the scope of services to be performed for the initial phase of
this project, the fees are as stated below. If during the development of the project changes
are made to the scope and/or construction budget of the project, the fees will be subject to
revision. Fees as quoted are good for a period of (90) ninety days from the date of this
proposal.
Architectural/Enqineerinq Fees for LVTRise Communitv Center — Phase 11.2
Owner agrees to pay the Architect for all professional services rendered under this
agreement. The Architect's fee for Basic Services will be billed on an hourly basis not to
exceed the fees listed below, plus allowable reimbursable expenses.
The hourly billing rates for services of the Architect and the Architect's consultants are set
forth below. The rates shall be adjusted in accordance with the Architect's and Architect's
consultants' normal review practices.
Principals: $165.00
Project Manager: $110.00
Production Personnel: $85.00
Clerical $45.00
Basic Services
Architectural------------------------------------------------------------------------------------------------� 63,600.00
Programming
Schematic Design
Design Development/Construction Documents
Bidding and Negotiations
Construction Administration
TDLR submission
Structural Engineering.--------------------------------------------------------------------------------� 15,000.00
R. L. Woods and Associates
M.E.P. Engineering-------------------------------------------------------------------------------------� 15,000.00
Wells Doak Enqineers, Inc.
Total Basic Services Fees
$ 93,600.00
Basic Additional Services (as required to develop an accurate cost estimate for the
subsequent phases of this project.
Civil Engineer ........................................................................................... $ 10,000.00
AIM Engineering
Landscape and Irrigation (not included in this proposal) .......................... $ 0.00
Geotechnical Services .............................................................................. $ 4,500.00
Alpha Testing
Construction Cost Estimator ..................................................................... $ 3,000.00
Riddle and Goodnight
Total Basic Additional Services Fees $ 17,500.00
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth
Revised 9/22/20
B.
LVTRise Community Center — Phase 11.2
Reimbursable Expenses
TAS Registration and Inspection Fees ..................................................... $ 1,200.00
Anticipated Reimbursable Expenses :....................................................... $ 500.00
Total Reimbursable Expenses $ 1,700.00
Anticipated Total Consultant Fees for the LVTRise — Phase 11.2
Not to Exceed : ................................................................................................. $ 112,800.00
Hourly Rates for Unscheduled or Requested Services (these additional services will only be
provided with an authorized amendment in writing from the Owner):
No Charge will be incurred for minor revisions to the plans during the design process prior to
construction document phase. Compensation for major variances to the agreed-upon plans
and specifications, time involved in additional services, but not initial site visits, will be billed
on an hourly basis as follows:
Principals: $165.00
Project Manager: $110.00
Production Personnel: $85.00
Clerical $45.00
�
The above listed hourly rates are subject to change with notice. The Owner can negotiate a
set fee at the time, if and when needed.
Reimbursable fees will be billed to the Owner at one and one tenth (1.10) the expense
incurred by RPGA. Reimbursable expenses will include, but not be limited to, the following:
a) cost of reasonable incidental charges exclusive of markup for delivery charges; cost of
reproduction, postage and handling of drawings, specifications and other documents;
and renderings, models and mock-ups requested by the Owner and as required in the
normal preparation of Schematic Design, Design Development and Construction
Documents as required for reviewing and developing the Documents for the project.
b) cost of TDLR accessibility variance application fees, project filing fees, plan review and
inspection fees.
c) all necessary costs of printing and/or courier services for the purpose of bidding the
Construction Documents and Specifications will be the responsibility of the Owner.
V. Schedule:
Based on our understanding of the scope of services we estimate the schedule to be as follows:
Design Development through Construction Documents
Bidding and Negotiations
Construction Duration
6-10 Weeks
TBD
:�
This schedule anticipates a period of one week for review by the Owner for changes and
clarifications at the completion of the Programming Phase.
VI. Changes:
If a major change is made in the scope, approach or details of the Project at the Owner's request
after construction documents are underway or finished, the cost of making changes will be billed
at the above hourly rates. This also applies to any changes required by new zoning or building
code requirements instigated after the Projects' inception.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth
Revised 9/22/20
VII. Documents:
LVTRise Community Center — Phase 11.2
All plans and drawings will be prepared and submitted by RPGA to the Owner for review and
approval on 24" x 36" or 30" x 42" bond sheets, with all plotted lettering clearly legible when the
sheets are reproduced and reduced to half size.
It is implicitly understood that we, RPGA Design Group, will act in the Owner's best interests and, at all
times, carry out duties with reasonable diligence and expedience.
We look forward to discussing this proposal with you at your earliest convenience. Thank you again for
this opportunity.
Yours sincerely,
.�� ��
J ier Q. Lu 'o, Principal
P G A Design Group, Inc.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com