HomeMy WebLinkAboutContract 55515-A1CSC No. 55515-A1
AMENDMENT NO. 1
TO
CITY OF FORT WORTH CONTRACT 55515
BETWEEN
CITY OF FORT WORTH AND ENVUE TELEMATICS, LLC
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipality, with its principal place of business at 200 TeXas Street, Fort
Worth, Texas, and Envue Telematics, LLC (hereafter Vendor") a Texas LLC. City and Vendor
shall be referred to individually as a Party and collectively as the Parties.
WHEREAS, on April 5, 2021, the Parties entered into City Secretary Contract 55515
for Vendor to provide goods and services related to an automatic vehicle locator and a driver
performance monitoring system ("Agreement"); and
WHEREAS, the Agreement would be for a three (3) year initial term with one (1) two-
year renewal option at the City's sole discretion;
WHEREAS, the current Agreement states that the total payment made under this
agreement for the City shall be in an amount not to exceed $700,000; and
WHEREAS, the Parties wish to amend the Agreement to properly reflect that the total
compensation should state that the total payment made under this Agreement for each year,
including each renewal year, shall be in an amount not to exceed $700,000 as permitted under
Mayor and Council Communication 21-0199.
NOW, THEREFORE, the Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement:
1.
AMENDMENTS
1. Section 3.1 of the Agreement, titled Total Compensation shall be amended and replaced with
the following language:
3.1 Total Compensation. City shall pay Vendor in accordance with the fee schedule of Vendor
personnel who performs services under this Agreement in accordance with the provisions of this
Agreement and Exhibit "B" — Price Schedule. Total payment made under this agreement for
each year, including each renewal year, shall be in amount not to exceed Seven Hundred
Thousand Dollars and No Cents ($700,000). Vendor acknowledges that this amount is not a
guarantee of compensation payable to the Vendor rather it is a not to exceed amount and such
compensation shall be made pursuant to Exhibit "B. Vendor shall not perform any additional
services or bill for expenses incurred for City not specified by this Agreement unless City requests
and approves in writing the additional costs for such services. City shall not be liable for any
additional expenses of Vendor not specified by this Agreement unless City first approves such
expenses in writing.
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
Amendment to CSC 55515 — EnVue Telematics
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
All other provisions of the Contract which are not expressly amended herein shall remain
in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment and Extension may be executed in multiple counterparts, each of
which shall be an original and all of which shall constitute one and the same instrument.
A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be
treated as and shall have the same effect as anoriginal.
(signature pagefollows)
Amendment to CSC 55515 — EnVue Telematics Pg. 2 of 3
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
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B�7: DanaRurghdoff(Apr15,20211 :04CDT)
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Name: Dana Burghdoff
Title: Assistant City Manager
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
APPROVAL RECOMMENDED:
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B�7; Chri _ ,20 14:04CDT)
Name: Chris Means
Title: Assistant Director of Property Management
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By: ste�e�ooke�Apr�3,zoz��435�or� APPROVED AS TO FORM AND LEGALITY:
Name: Steve Cooke
Title: Director of Property Management
ATTEST:
By: ���U ���
Name: Mary J. Kayser
Title: City Secretary
Vendor:
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B�7. Susan Johnson (Apr13,202113:05 EDTI
Name: Susan Johnson
Title: Chief Operations Ofiicer
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B�l; ChnstophcrAustr (Apr14,20210959CDT)
Name: Christopher Austria
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0199 03/23/2021
1295: 2021-717781
�FFICIAL REC�RD
CITY SECRETARY
FT. W�RTH, TX
Amendment to CSC 55515 — EnVue Telematics Pg. 3 of 3
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 03/23/21 M&C FILE NUMBER: M&C 21-0199
LOG NAME: 13P21-0049 AVL & DRIVER PERFORMANCE MONITORING CC PMD
SUBJECT
(ALL) Authorize Execution of a Three Year Agreement for Automatic Vehicle Locator and Driver Performance Monitoring Services with EnVue
Telematics LLC, in an Annual Amount Up to $700,000.00 for the Property Management Department and Authorize an Additional Two Year
Renewal Option for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize execution of a three year agreement for authomatic vehicle locator and driver perFormance
monitoring servies with EnVue Telematics LLC, in an annual amount up to $700,000.00 for the Property Management Department and authorize
an additional two year renewal option for the same annual amount.
DISCUSSION:
The Property Management Department approached the Purchasing Division to procure an agreement for a comprehensive vehicle tracking
solution that would include automatic vehicle locator (AVL) and driver performance monitoring services. The services will consist of a video-based
risk management and safety training program. The program will provide irrefutable evidence of activities before and after incidents via the
monitoring system's event recorder. The goal of this program is to improve driver training, performance and safety while reducing the number of
driver-caused collisions.
This contract will also allow the City to extend the program to additional vehicles in future years. In order to procure these services, staff issued a
request for proposals (RFP). The RFP consisted of detailed specifications regarding the system requirements and qualifications. The RFP was
advertised in the Fort Worth Star-Telegram on January 27, 2021, February 3, 2021, February 10, 2021, February 17, 2021 and February 24,
2021. The City received 13 proposals.
Proposals were evaluated on best value criteria including the proposer's concept and proposed solution, functional requirements,
experience, comprehensive proposal response and any added value beyond the requirements. Staff from the Code, Water and Property
Management Departments evaluated the proposals submitted and recommend awarding a three-year agreement to EnVue Telematics
LLC with an additional two year renewal option. No guarantee was made that a specific amount of these services will be purchased. The amount
for the Property Management Department's annual requirements is up to $700,000.00 to ensure that spending authority for services is available
throughout the agreement term.
Office of Business Diversity - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and
approved by the OBD, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting
or supplier opportunities are negligible.
In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort
Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. Upon City Council
approval, this agreement shall begin upon execution.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Fleet & Equipment
Sery Fund to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the
Property Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Jay Chapa 5804
Dana Burghdoff 8018
Originating Business Unit Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Cynthia Garcia 8525
Cristina Camarillo 8355
Expedited