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Home My WebLink AboutContract 53101-A2AMENDMENT No . 2 TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Nichols, Inc., (ENGINEER) made an Contract No. 53101, (the CONTRACT authorized on the 19th day of Nov $258,140.00; and CSC No. 53101-A2 and Freese and City Secretary administratively n the amount of WHEREAS, the CONTRACT was subsequently revised by Amendment No. 1 in the amount of $163,243.00 which was authorized by M&C 20- 0161 on April 17, 2020; and WHEREAS, the CONTRACT involves engineering services for the following project: Additional Emergency Streambank Stabilization for Two 90-inch Sanitary Sewer Mains; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee . NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1. Article I of the CONTRACT is amended additional engineering services specified in a attached hereto and incorporated herein. The cost additional design services to be performed by $57,791.00. F� Article II of the CONTRACT is increase in the fee to be paid to services performed under the Contrac total fee paid by the City for all wo amount of $481,174.00. 3. :o include the proposal letter to City for the Engineer totals to provide for for all work amended, so that ervices shall be an and the an All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. OFFICIAL RECORD CITY SECRETARY Page -1- FT. WORTH, TX Worth (CITY) d entered into ) which was ember, 2019 i amended Engineer t, as rk and s EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort Worth �G�Zc''v �GG2.�%>��i�i Dana Burghdoff (Apr 17, 20 2:06 CDT Dana Burghdoff Assistant City Manager DATE : Apr 17, 2021 APPROVAL RECOMNIENDED: CGi!'lSf"OpGiB!' KA!'G�B�' Ch rist� ardcr (Apr 14, 2021 15:50 CDT) Chris Harder, P.E. Director, Water Department Contract Compliance Manager: ENGINEER Freese and Nichols, Inc. �Q1�� w./�1'�.�t., Nicholas Lester, P.E. Vice-President DATE : � I��j_��) By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. . � � �� 1 � � . E G� 1'� � i �. �'t Tony holola, P.E. Assistant Director APPROVED AS TO FORM AND LEGALITY: f�-�l DBlack (Apr 16, 202116:47 CDT) Douglas W. Black Senior Assistant City Attorney ATTEST: I��-��, Mary J. Kayser City Secretary ,d4��nn a �� ► ��oR��a� o � p�o o � (%�o �_� ��oo �o�� °°00000a ,� �� nEXASb�'a M&C: 21-0284 (Funding M&C) Date: April 13, 2021 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page -2- February 8, 2021 Mr. Tony Sholola, P.E. Assistant Director City of Fort Worth Water Department 311 West 10`h Street Fort Worth, TX 76102 Re: Amendment No. 2 for the Twin 90" Sewer Pipes Emergency Bank Repairs at Sanders Street (City Project No. 53101) Dear Mr. Sholola: Freese and Nichols, Inc. (FNI) is providing this proposal to amend the Engineering Design Services for the Twin 90" Sewer Pipes Emergency Banl< Repairs at Sanders Street (City Project Number 53101). The following fee includes the costs for additional Resident Project Representation (RPR) and additional Construction Phase Services. FNI records show that this proposal would serve as Contract Amendment No. 3. A summary of the additional costs is shown below: Item Fee Additional Resident Project Representation $ 40,806 Additional Construction Phase Services $ 18,985 Total $ 59,791 [FTW19581] T:\1.01 Contracts\Amendment No.1\Amendment 1 Letter 4055 International Plaza, Suite 200 • Fort Worth, Texas 76109 • 817-735-7300 • fax 817-735-7492 www.freese.com CPN 53101 Amendment No. 2 Twin 90" Sewer Pipes Emergency Banl< Repairs at Sanders Street February 8, 2021 Page 2 of 2 � (.�. ��-��w . . I i I ' � �'''� '•i. �-.i i :1._f-.v �_I I Freese and Nichols, Inc. appreciates this opportunity, and we would like to meet with you to discuss these additional services at your convenience. Original Contract Amount Amendment No. 1 Amendment No. 2 Contract Amount to Date Sincerely, � .Lz�� c��-- Nick Lester, P.E. Vice President Attachments Level of Effort Spreadsheet Attachment A - Scope 258,140 163, 243 59,791 481,174 [FTW18195] T:\1.02 PM\Amendments\Amendment 1- Pier Design\Amendment 1 Letter ATTACHMENT A • DESIGN SERVICES FOR TWIN 90•INCH EMERGENCY BANK STABILIZATION ATTACHMENT A Scope for Enqineerinq Desiqn Related Services for Water and/or Sanitary Sewer Improvements DESIGN SERVICES FOR TWIN 90-INCH EMERGENCY BANK STABILIZATION (JULY 2020) The scope set forth herein defines the work to be performed by the ENGINEER in completing the project. Both the CITY and ENGINEER have attempted to clearly define the work to be performed and address the needs of the Project. WORK TO BE PERFORMED Task 9. Additional Resident Project Representatives (RPR) Task 10. Additional Construction Phase Services TASK 9. ADDITIONAL RESIDENT PROJECT REPRESENTATIVES (RPR). ENGINEER will support the construction phase of the project as follows: ■ Attend construction meetings. ■ Serve as Engineer's and Client's liaison with Contractor. ■ Conduct on-site observations of the Work in progress to determine if the Work is in general compliance with the Contract Documents . ■ Report to Engineer whenever RPR believes that any Work will not produce a completed Project that conforms generally to the Contract. ■ Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of these inspections and report to Engineer. • Interpret Contract Documents when clarifications and interpretations of the Contract Documents are needed. ■ Review Applications for Payment with Contractor for compliance with the schedule of values, Work completed and materials and equipment at the Site but not incorporated in the Work. • Submit to Contractor a list of observed items requiring completion or correction and determine if all items on final list have been completed or corrected. DELIVERABLES A. Daily inspection reports. City of Fort Worth, Texas Attachment A PMO Release Date: 07.23.2012 Page 1 of 3 ATfACHMENTA DESIGN SERVICES FOR TWIN 90�INCH EMERGENCY BANK STABILIZATION TASK 10. ADDITIONAL CONSTRUCTION PHASE SERVICES. ENGINEER will support the construction phase of the project as follows. • The ENGINEER shall visit the project site b-weekly or at requested intervals as construction proceeds to observe and report on progress. • As requested by the CITY, the ENGINEER shall provide necessary interpretations and clarifications of contract documents, review submittals and make recommendations as to the acceptability of the work. • Assist contractor in coordinating with survey. • Prepare record drawings. DELIVERABLES A. Submit Record Drawings City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 2 of 3 ATTACHMENT A DESIGN SERVICES FOR TWIN 90�INCH EMERGENCY BANK STABILIZATION ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES Additional Services not included in the existinq Scope of Services — CITY and ENGINEER agree that the following services are beyond the Scope of Services described in the tasks above. However, ENGINEER can provide these services, if needed, upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. These additional services include the following: • Negotiation of easements or property acquisition including temporary right-of- entries • Services related to development of the CITY's project financing and/or budget • Services related to pre-qualification, advertising, bid openings and protests, bid rejection and re-bidding of the contract for construction, or any disputes thereof • Construction management and inspection services • Design phase public meetings • Performance of materials testing or specialty testing services • Services necessary due to the default of the Contractor • Services related to damages caused by fire, flood, earthquake or other acts of God • Services related to warranty claims, enforcement and inspection after final completion • Services related to submitting for permits (i.e. TxDOT, railroad, etc.) • Services related to Subsurface Utility Engineering Levels A, B, C or D • Services related to Survey Construction Staking • Services related to acquiring real property including but not limited to easements, right-of-way, and/or temporary right-of-entries • Services to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY • Preparation of Environmental Permitting • Review of additional shop drawings and preparation of additional change orders Performance of miscellaneous and supplemental services related to the project as requested by the City City of Fort Worth, Texas Attachment A PMO Release Date: 08.1.2014 Page 3 of 3 EXHIBIT B-2 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN Design Services for Twin 90-Inch Emergency Bank Stabilization -Amendment No.2 City of Fort Worth, Texas Attachment B- Level of Effort Supplement Typical Waler and Sewer Replacemenl FVJVJiR Official Release Date: 8.092012 Water Line Fao[age 0% Project Summary Sev:er Line Footage 100% To[al Hours 400 0 100% Total Labor 558,854 Total EXpense 5937 (A) TotalFee 559,791 MBE/SBESubconsultant SO (B) Survey Fee 50 Norvh10E/SBE Subconsultant 50 (C TotalFee - s�rve Fee 559791 t0! SubMarku 50 Water Fee (0% o( C) Sevrer Fee (100! of C) PA9Fl58E Particlpalion 0.0°h 50.0� 559,791.00 To�al Projecl Cost 559,791.00 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, April 13, 2021 REFERENCE NO.: **M&C 21-0284 LOG NAME: 6051521&53101ADDFUNDING SUBJECT: (CD 4) Adopt the Attached Appropriation Ordinance in the Amount of $1,127,093.00 for Increased Project Costs for the Emergency Sewer Work and Engineering Design for Trinity River Bank Erosion Affecting M- 280-B and M-338-B RECOMMENDATION: It is recommended that the City Council adopt the attached appropriation ordinance adjusting receipts and appropriations in the Sewer Capital Legacy Fund by increasing receipts and appropriations in the Emergency Sewer Erosion project (City Project No. 102346) in the amount of $1,127,093.00, and by decreasing receipts and appropriations in the Unspecified project (City Project No. UNSPEC) by the same amount. DISCUSSION: The purpose of this Mayor & Council Communication (M&C) is to provide necessary additional funding for increased project costs for the Trinity River Bank Slope Stabilization project to protect the two 90-inch diameter West Fork trunk sewer mains, identified as mains M-280-B and M-338-B. In the spring of 2016 significant erosion of the Trinity River streambank occurred due to heavy rains and upstream reservoir releases. The streambank erosion jeopardized the stability of the two 90-inch diameter West Fork collector sewer lines, which convey a significant portion of Fort Worth's wastewater to the downstream Village Creek Water Reclamation Facility. An emergency memo was routed on June 7, 2016, for preliminary bank stabilization while emergency engineering design by DeOtte Engineering commenced. On September 26, 2017 (M&C C-28407), City Council authorized the execution of a contract (City Secretary Contract No. 49826) with Humphrey & Morton Construction Company, Inc. (HMCCI), in the amount of $1,867,535.00, for construction of a reinforced concrete wall with rock gabion baskets to stabilize the streambank and protect the West Fork collector sewer lines based on the emergency design. However, additional heavy rains which occurred in the fall of 2018 and spring of 2019 resulted in additional erosion of the streambank necessitating additional emergency work which both Circle C Construction Company (City Secretary Contract No. 51472) and HMCCI (City Secretary Contract No. 51521) (10/17/18 emergency memo) were engaged to conduct improvements, consisting of additional steel sheet pile cutoff wall with anchored tiebacks to reinforce the streambank and provide temporary support for the collector sewer lines. The erosion that occurred in 2018 and again in 2019 resulted in substantially changed conditions, rendering the original DeOtte Engineering design no longer workable, leading to the mutual decision to terminate City Secretary Contract No. 49826. On April 7, 2020, (M&C 20-0161) the City Council authorized the termination of City Secretary Contract No. 48926 with Humphrey and Morton Construction Company, Inc. for slope stabilization of sanitary sewer mains M-280-B and M-338-B. The changed conditions required additional engineering and design, this time provided by Freese and Nichols, Inc. (City Secretary Contract No. 53101), including flow deflection structures along the lower portion of the stream bank to prevent the river from moving towards the twin 90-inch pipes. The upper portion of the stream bank will be protected with large rock riprap and feature a cast-in-place concrete wall to restore the cover around the pipes to original design conditions. Staff engaged HMCCI to construct the revised repairs under the existing emergency contract (City Secretary Contract No. 51521). Subsequent rainfall events have resulted in additional erosion necessitating increased quantities of rock, flowable fill, and embankment material. In addition, it was necessary to drill down an average of 7 more feet than anticipated at each of the 72 pier locations which support the pier cap and wall. Additional construction assistance is also necessary on the project. Appropriations for slope stabilization of sanitary sewer mains M-280-B and M-338-B are as depicted below: Fund Existing Additional Project Total* Appropriations Appropriations W&S Capital Projects - Fund $2,315,031.00 $0.00 $2,315,031.00 56002 Sewer Capital Fund - Legacy $17,207.00 $1,127,093.00 $1,144,300.00 59607 Water & Sewer Bond 2017A- $1,695,823.00 $0.00 $1,695,823.00 Fund 56011 ProjectTotal $4,028,061.00 $1,127,093.00 $5,155,154.00 *Numbers rounded for presentation purposes. This action will have no effect on the Water Department's operating budget when complete. The project is located in COUNCIL DISTRICT 4 FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Unspec Project within the Sewer Capital Legacy Fund and upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the Sewer Capital Legacy Fund for the HM Twin 90inch M-280B & M-3386 project. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs): TO �Fund Department Accoun Project Program ctivity Budget Reference # moun � ID ID Year (Chartfield 2) Fund Department ID CERTIFICATIONS: oun Project ProgramActivity Budget Reference # moun ID Year (Chartfield 2) Submitted for Citv Manaqer's Office bv: Dana Burghdoff (8018) Originating Department Head: Chris Harder (5020) Additional Information Contact: Tony Sholola (6054) ATTACHMENTS 1. 6051521&53101ADDFUNDING FID Table (WCF 03.10.21).xlsx (CFW Internal) 2. 6051521&53101ADDFUNDING FID Table-Revised.xlsx (CFW Internal) 3. 6051521&53101ADDFUNDING Funds Available.docx (CFW Internal) 4. 6051521&53101ADDFUNDING 59607 A021(r1)r.docx (Public) 5. 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