HomeMy WebLinkAboutContract 42667-R2 (2)CITY SECRETARY Y'7 l LP]-f L CONTRACT NO. v £,,
SECOND AND FINAL RENEW AL TO CITY SECRETARY
CONTRACT NO. 42667
WHEREAS , on October 25 , 2011 , the City of Fort Worth ("City") and Flagship
Sweeping Services , Inc. ("Contractor"), collectively the ("Parti es"), made and entered into City
Secretary Contract No. 42667 , in the amount of $204 ,744.43 , (M&C C-25245 , October 25 , 2011)
(the "Contract") for Street Sweeping Services at Various Locations Citywide ; and
WHEREAS , the work was scheduled for a calendar year term of January 1, 2012 to
December 31 , 2012 ; and
WHEREAS , the Contract was renewed on November 1, 2012 for a term from January 1,
2013 to December 31 , 2013 (CS No. 42667-Rl); and
WHEREAS , the Contract, as renewed , is approaching the end of its term ; and
WHEREAS , the Contract may be renewed up to two times at the same terms , conditions ,
and unit prices as originally awarded; and
WHEREAS , the Parties desire to enter into this second and final renewal of the Contract.
NOW, THEREFORE , the Parties , hereby agree as follows :
L
a. The Amount originally bid by Contractor upon which basis the Contract was
awarded, shall remain the same for this second and final renewal of the Contract.
b. Contractor will adhere to the street sweeping schedule established by the Parties.
c . The Contract's renewal and termination dates shall be January 1, 2014 through
December 31 , 2014.
II.
All other terms and conditions of the Contract not amended herein remain unaffected and
in full force and effect, are binding on the Parties and are hereby ratified by the Parties.
CONTRACT SECOND AND FINAL RENEW AL CSC NO. 42667
F lags hip Stree t Sweeping -Stree t Swee ping Serv ices Citywi de
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page I
RECEIVED JAN o B lOU
IN WITNESS WHEREOF, the City and the Contractor have each executed this Second
and Final Renewal in multiple counterparts by and through each Party's duly authorized
signatory.
This Second and Final Renewal is effective as of the date executed by the City Manager's
Office.
Flagship Street Sweeping, Inc.
Contractor:
Regional Manager
Date: /)-3-/J
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CONTRACT SECOND AND FINAL RENEWAL CSC NO. 42667
Flagship Street Sweeping -Street Sweeping Services Citywide
City of Fort Worth
5-tHt~Cl
Fernando Costa,
Assistant City Manager
Date : I /z. b4' _ _._,,c......a._,,,-.....--=--------
Ap
l.J , w
Douglas . Wiersig, P .E.,
Director, Transportation and P
Works Department
M&C C-25245
Date: 10-25-11
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
F ge 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/25/2011
DATE: Tuesday, October 25, 2011 REFERENCE NO.: **C-25245
LOG NAME: 20ST SWEEP 2012
SUBJECT:
Authorize Execution of Contract with Flagship Sweeping Services, Inc ., in the Amount of $204,744.43 for
the Fisca.1 Year 2012 Street Sweeping Program at Various Locations (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with Flagsh ip Sweeping
Services , Inc., in the amount of $204,744.43 for one year, with two one-year options to renew based upon
satisfactory performance for street sweeping at specified locations.
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DISCUSSION:
In accordance with the Fiscal Year 2012 recommended budget , Staff has developed a street sweeping
program to provide regularly scheduled service on a weekly , monthly or bi-monthly basis (according to the
attached schedule) on select arterial streets, major collector streets and other streets with high bicycle and
pedestrian activities. As-needed services will also be provided by the contract according to the agreed
upon hourly rate .
The Contract is for one year with two one-year options to renew , if mutually agreeable to the Contractor
and the City of Fort Worth . The Contract amount will remain the same as the bid amount unless the
Contractor can provide proof of increases in labor, material , insurance, etc ., which exceed five percent.
Payroll records and/or receipts of materials shall be submitted to the City in order to substantiate increase
requests .
The City also reserves the right to increase or decrease quantities of individual pay items within the
Contract, provided that the total Contract amount remains within plus or minus 25 percent of the Contract
award.
This project was advertised for bid on July 21, 2011 and July 28, 2011 in the Fort Worth Star-Telegram.
On August 18, 2011, the following bids were received:
BIDDERS
Flagship Sweeping Services, Inc .
Sweeping Services of Texas Operating , L.P.
AMOUNT
$204,744.43
$236,745 .55
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the department
and approved by the M/WBE Office because the purchase of services is from sources where
subcontracting or supplier opportunities are negligible.
This project is located in ALL COUNCIL DISTRICTS.
Logname: 20ST SWEEP 2012 Page 1 of 2
FISCAL INFORMATION/ CERTIFICATION:
• The Financial Management Services Director certifies that funds are available in the Operating Budget, as
appropriated , of the Environmental Protection Fund.
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FUND CENTERS:
TO Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office by:
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
1. 2012 Street Sweeping List.xis (CFW Internal)
2. MWBE.pdf (CFW Internal)
Logname : 20ST SWEEP 2012
FROM Fund/Account/Centers
R103 539120 0204104
Fernando Costa (6122)
Douglas W . Wiersig (7801)
GeorgeBehmanesh (7914)
$204 .744.43
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