HomeMy WebLinkAboutContract 53867-R1CSC No. 53867-R1
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
April 16, 2021
Halff Associates, Inc.
Attn: Mr. Matt Stahl
4000 Fossil Creek Blvd
Fort Worth, Texas 76137
Re: Contract Renewal Notice — lst Renewal
Starm Drain Condition Assessment Services
Contract No. CSC No. 53867
Renewal Amount: $600,000
CSC No. 53867
The above referenced contract with the City of Fort Worth expires with the expenditure of
funds. The funds for the contract have been programmed. This letter is to inform you that the City
is exercising its right to renew the contract for an amount up to $ 600,000, which will be effective
immediately upon execution by the designated Assistant City Manager. All other terms and
conditions of the contract remain unchanged. Please sign and return the second page of this
letter, along with a copy of your current insurance certificate, to the undersigned.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
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Cannon R. Henry, P.E., CFM
Stormwater Infrastructure Manager
(817) 392-2587
Contract Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
CSC Na. 53867
ACCEPTED AND AGREE�:
CITY �F FURT W�RTH
�G�� � ��
By; Dana Burghdoff (Apr 29, 20 21:11 CDT
Name: Dana Burghdoff
Title: Assistant City Manager
oa�e: Apr 29� 2021
APPR�VAL REC�MMENDE�:
CONTRACT C�MPLIANCE MANAGER:
8y sigTiing f a�knowfedge tha# I am the person
responsible far t�e monitoring and acirn€nis#ratior�
of tl�is �ontract, including ensurin� a[1
performance and reporting require�nents.
By: ���
Name: Cannon . Hen.y,�P.E., CFM
Title: Stormwater fnfrastructure Mar�ager
I3y: � . .."�"" . � �"
Na�ne: Wiiliam M. Johnsan
'ritle; Directar, Trans�artation & Public Works
�epartment _roo�,,,.
ATTEST:
By: {����C,�-�� 0
/�
Ivame: Mary J. Kayser
Title: City Secretary
rzr'►wr•rn � rrmr�n
By: � �
Name: Matt Stahl
Title: Pra�ect Mana rer 1 Team Leader
Date: 2021-ti4-2 I
APPROVEI] AS T� FQRM AN❑ LEGALITY;
E��
DBlack (Apr 29, 2021 10:10 CDT)
y�
Name: Dauglas. W. glack
Tit1e: Sr, Assistant City Attor�ey
AUTH�RIZATION;
M&C: Za-�25g
�ate Appro�ed: �4121l2�20
Form 1295 Certifcation No.: NIA
Contra�t Renewal
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
M&C Review
A CITY COUNCIL AGEND
DATE: 4/21/2020 REFERENCE NO.: **M&C 20-
0259
CODE: C TYPE: CONSENT
f��ZH `I_1 J� I �1
PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
FORT��'ORTH
_�_
20SD REHAB PROG -
COND ASSESS
�
SUBJECT: Authorize Execution of a Engineering Agreement with Halff Associates, Inc., in an
Amount Up to $951,899.46 for Storm Drain Condition Assessment Services (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement for
engineering services with Halff Associates, Inc., in an amount up to $951,899.46 with two
additional renewal options each in an amount up to $600,000.00 for Storm Drain Condition
Assessment Services (SWS-086)
DISCUSSION:
The Agreement recommended by this Mayor and Council Communication will provide
engineering services to assist the City in the implementation of the Stormwater Management
Program's Storm Drain Rehabilitation Program by providing the following: storm drain condition
assessment services; evaluation of the condition findings to identify and prioritize corrective rehab
measures and finalize development of a strategic, long term Stormwater Management Pipe
Assessment and Condition Program (PACP) A strategic, long term PACP is important to ensure
critical pipe systems function as designed and to avoid catastrophic failures that could pose a danger
to the public.
The development of a Storm Drain Rehabilitation Program is a Level 1 Priority Key Initiative included
in the 2018 Council adopted Stormwater Management Program Master Plan. Storm drain
rehabilitation is one of the Stormwater Program's top priorities due to the life safety risk that can
happen when deteriorating storm drainpipes fail.
From a Request for Qualifications (RFQ) for Pipe Assessment and Condition Program Services dated
March 12, 2018, four firms were short-listed. Halff Associates, Inc., was selected as the most qualified
consultant for this work based on published selection criteria and their submitted specific proposal to
provide Pipe Assessment and Condition program services. Halff Associates, Inc. proposes to perform
the scope of work for this contract for a not-to-exceed fee of $951,899.46. The City will issue
individual task orders to authorize the consultant to perform work under this Agreement until such time
as the contract funds have been expended. The City, at its sole option, may renew this contract two
times for an additional $600,000.00 each under the same terms and conditions. Staff considers the
fee to be fair and reasonable for the anticipated services to be performed.
This contract will not result in any additional annual operating cost for the Transportation and Public
Works (TPW) Stormwater Management Division.
M/WBE Office - Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing
to 10 percent SBE Participation. The City's SBE goal on this project is 10 percent.
This Stormwater Contract area is located in (ALL COUNCIL DISTRICTS)
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Stormwater Capital Projects Fund for the SW Pipe Condition & Assessment
Project, to support the approval of the above recommendation and the execution of the agreement.
Prior to any expenditure being incurred, the Transportation & Public Works Department has the
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=27828&councildate=4/21/2020 4/16/2021
M&C Review
Page 2 of 2
responsibility to validate the availability of funds.
TO
Fund Departmen� Account Project Program Activity Budget Reference # Amount
ID _ ID _ Year (Chartfield 2) �
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID � ID , � Year �(Chartfield 2)
Submitted for City Manager's Office b�
Oriqinatinq Department Head:
Dana Burghdoff (8018)
William Johnson (7801)
Additional Information Contact:
ATTACHMENTS
MichaelOwen (8079)
http://apps.cfwnet.org/council�acket/mc_review.asp?ID=27828&councildate=4/21/2020 4/16/2021