HomeMy WebLinkAboutContract 54061-A1CSC No. 54061-A1
AMENDMENT No . 1
TO CITY' SECRETARY CONTRACT
���,���, the City of Fo�t Worth (CTTY) and CDM Smi.th, Inc. ,
(ENGTNEER) made and entered into City Secretary Contract No. 5406�., (the
CONTRACT) which was administrati.vely authorized on the 25th. day o�' June,
2020 in the amount of $83,730.�0; and
����A�, �he CONTRACT involves engineering services for the
following project:
Eag1e Mountain Water Treatsnent P1ant Clearwell No, 3 Rehabil.itation
Evaluation; and
�7�fl��1��, i� has become necessary to execute Amendment No . 1 to
the CONTRACT to include an incxeased scope of work and revised fee.
I�TO�V7L'J�+R�]�O1�I�, CTTY and EN�TNEER, acting herein by and through
thei.r duly authorized representa�ives, enter into the following
agreement, whieh amends the CONTRACT:
1.
Article T ofi the CONTRACT is amended to i.nclude the addi.tional
enga.neering servi.ces speci.fied .in the proposal attaehed hereto and
incorporated herein. The cost to City for the additi.onal design servi.ces �
ta be per£ormed by Engineer tatals $99,900.00. �
2. �
Articl.e TT o� the CONTRACT is amended to provide �or an increase ;
in the fee to be paid to Engineer tor alT. work and services per�'ormed !i
under the Contract, as amended, so that the total £ee paz.d by the Gity '!
for all work and services shal]. be an amount of $133,630.00. '"
3.
All other provisa.ons of' the Contract, whiah are not expressly
amended herein, shall remai.n in fu1.l ioxce and effect,
,
OFFICIAL RECORD
Page -1- CITY SECRETARY �
FT. WORTH, TX
�XECUT�D and EFFECTIV� as oF the date las� written by a signatory,
below.
APPROVED:
City of Fort Worth
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Dana Burghdoff
Assistant City Manager
Apr28,2021
DAT�:
APPROVAI, RECONINlENDED :
Christo�her Nar�%v
�h���s�o�hP���r��� �����s.�a�� �s����T;.
Chris Harder, P.E.
Director, Water Department
Contract Complianee Manager:
DATE : �,� ��� 2�--1 � Z � z I-
By signing, T acJ�nowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring
all performance and reporting requirements.
Name of E�p oyee
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����� JI\u J /�
r��Dena Johnson, P.E.
Project Manager
APPROVED AS TO FORM AND LEGALTTY:
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Douglas W. Blaak
Senior Assistant City Attorney
ATTEST:
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Mary J. Kayser
City Secretary
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Page -2-
ENGIN�ER
CDM S ' , nc.
I �� ��� �, c.� —
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glas V rner, P.E.
Senior Vice President
M&C: 21-0291
Date: April 20, 2021
Form 1295: 2021-727756
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
ATTACHMENT A
DESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MOUNTAIN WATER TREATMENT PLANT
CLEARWELL N0. 3 REHA8ILITATION
� � ■ 11-\ �
SCOPE FOR ENGINEERING SERVICES FOR
EAGLE MOUNTAIN WTP - CLEARWELL N0. 3 REHABILITATION
DESIGN AND CONSTRUCTION PHASE SERVICES
AMENDMENT N0.1
The scope set forth herein defines the work to be perFormed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
WORK TO BE PERFORMED
Task 1. Project Management
Task 2. (Not Used)
Task 3. (Not Used)
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
TASK 1. PROJECT MANAGEMENT.
ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and
resources.
As applicable to the Tasks defined herein, ENGINEER shall:
• manage change,
• communicate effectively,
• coordinate internally and e�ernally as needed, and
• proactively address issues with the CITY's Project Manager and others as necessary
to make progress on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internaliy among team members
• Task and allocate team resources
1.2. Communications and Reporting
City of Fort Worth, Texas
Attachment A
PMO Release Date: 07.23.2012
Page 1 of 7
ATTACHMENT A
DESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MOUNTAIN WATER TREATMENT PLANT
CLEARWELL N0. 3 REHABILITATION
• Attend a project kickoff/chartering meeting with CITY staff to confirm and clarify
scope, understand CITY objectives, and ensure project execution that meets CITY
requirements
• Conduct review meetings with the CITY as defined with submission of deliverables at
the end of each design phase
• Prepare invoices and submit monthly in the format requested by the CITY
• Prepare and submit monthly progress reports in the format provided by the Water
Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Coordinate with other agencies and entities as necessary regarding the defined scope
of work, and provide and obtain information needed to execute the project
• With respect to coordination with permitting authorities, ENGINEER shall, as needed,
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the services provided. ENGINEER shall work with
regulatory authorities to meet their requirements, as applicable to the scope of work.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• Seven (7) monthly water department progress reports will be prepared.
• Seven (7) monthly project schedule updates will be prepared
DELIVERABLES
A. Kickoff Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline project schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
TASK 4. FINAL DESIGN.
ENGINEER will prepare construction design manual inclusive of contract documents,
technical specifications and design figures for the rehabilitation of the Eagle Mountain WTP
Clearwell No. 3 based on findings from the "Eagle Mountain Water Treatment Plant
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 2 of 7
ATTACHMENT A
DESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MOUNTAIN WATER TREATMENT PLANT
CLEARWELL N0. 3 REHA8ILITATION
Clearwell No. 3 Rehabilitation Evaluation" (Evaluation) by CDM Smith Inc. November 2020
to address the following design elements:
• Repair of existing membrane floor in vicinity of the existing 54-inch diameter outlet
pipe.
• Surface preparation and coating application of defined areas within the clearwell.
• Hydrostatic testing protocols and criteria for verification of clearwell water tightness.
Content of the design manual shall include development of the following:
• Contract documents (Division 0) using the CITY standard documents.
• Technical specifications as applicable to the design elements. CITY standard
documents for Water Facilities Division 1 specifications will be used as applicable,
otherwise ENGINEER specifications will be provided.
• Design figures (drawings and details) as applicable to the design elements.
• The design manual will be prepared and submitted to the City as follows:
• Draft Final design manual (90%) shali be submitted to CITY per the approved Project
Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER
shall submit Construction Documents (100%) to the CITY per the approved Project
Schedule. Design manual shall be stamped, dated, and signed by the ENGINEER
registered in State of Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost
with both the 90% and 100% design packages.
Engineer shall develop and opinion of probable construction cost respective to each design
submittal identified above.
ASSUMPTIONS
• Design will be developed in accordance with the phased approach described in the
Evaluation.
• Five (5) sets of the design manual will be printed and delivered for the 90% Design
package.
• A PDF file for the 90% Design will submitted.
• Five (5) sets of the design manual will be printed and delivered for the 100°/o Design
package.
• A PDF file for the 100% Design will be submitted.
• Qualified general contractors will only include Preload, LLC. and DN Tanks, Inc.
DELIVERABLES
A. 90% design manual.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 3 of 7
ATTACHMENT A
DESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MOUNTAIN WATER TREATMENT PLANT
CLEARWELL N0. 3 REHABILITATION
B. Review Meeting Notes and ENGINEER responses to CITY comments.
C. 100% design manual.
D. Detailed estimates of probable construction costs including summaries of bid items
and quantities.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• The ENGINEER shall upload the design manual in PDF format onto BIM360 for
access to potential bidders.
• The ENGINEER shall maintain a plan holders list on BIM360 from Contractor's
uploaded Plan Holder Registrations in BIM360.
The ENGINEER will develop and implement procedures for receiving and answering
bidders' questions and requests for additional information. The procedures shall
include a log of all significant bidders questions and requests and the response
thereto. The log shall be housed and maintained in the project's BIM360 folder titled
Request for Information. The ENGINEER will provide technical interpretation of the
contract bid documents and will prepare proposed responses to all bidders questions
and requests, in the form of addenda. The ENGINEER shall upload all approved
addenda onto BIM360 and mail addenda to all plan holders.
• Attend a virtual prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to award of contracts is allowed in the contract documents,
the ENGINEER will advise the CITY as to the acceptability of alternate materials and
equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY in
evaluating bids, and recommend award of the contract. A copy of the Bid Tabulation
shall be uploaded into the project's Bid Results folder on BIM360.
• Incorporate all addenda into the contract documents and issue conformed
documents.
ASSUMPTIONS
• Pre-bid site visits by the contractor will be perFormed with the CITY's assistance and
independent of the ENGINEER,
• The project will be bid only once and awarded to one contractor.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 4 of 7
ATTACHMENT A
�ESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MOUNTAIN WATER TREATMENT PLANT
CLEARWELL N0. 3 REHABILITATION
• The design manual will be made available on BIM360 (PDF) for plan holders and/or
plan viewing rooms for download. No print versions will be provided or sold.
• Five (5) copies of the design manual (conformed, if applicable) will be delivered to
the CITY.
• PDF files will be uploaded to BIM360.
DELIVERABLES
A. Addenda.
B. Bid tabulation.
C. Recommendation of award
D. Construction documents (conformed, if applicable)
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend a preconstruction conference and provide a meeting
summary for project record.
• Engineer shall review and provided responses to project shop drawings and
submittals.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
• The ENGINEER shall perform up to four (4) site visits upon request by the CITY and
attend the "Final" project walk through and assist with preparation of final punch list.
• The CITY will provide all construction phase on-site inspection and observation
services for the duration of the project, coordinating facility operations, as required,
between the Contractor and CITY staff.
6.2 Record Drawings
• The ENGINEER shall prepare Record Drawings from information provided by the
CITY depicting any changes made to the Final Drawings during construction. The
following information shall be provided by the CITY:
— Red-Line Markups from Contractor
— Red-Line Markups from City Inspector
— Copies of Approved Change Orders
— Approved Substitutions
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 5 of 7
ATTACHMENT A
DESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MQUNTAIN WATER TREATMENT PLANT
CLEARWELL N4. 3 REHABILITATION
• The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project as
constructed. The stamp shall be signed and dated by the ENGINEER and shall be
placed on each plan sheet, whether there are any revisions on the sheet or not. Each
sheet shall clearly indicate all changes which apply to that sheet by clouding and
numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
— These Record Drawings were prepared using information provided by others and
represent the as constructed conditions to the extent that documented changes
were provided for recording. The ENGINEER assumes no liability for
undocumented changes and certifies only that the documented changes are
accurately depicted on these drawings.
• Record Drawings shall be submitted in Adobe Acrobat PDF format (version 6.0 or
higher) format. No print copies shall be provided.
• PDF files shall be uploaded to the project's Record Drawings folder in BIM360.
ASSUMPTIONS
• Ten (10) submittals are assumed
• Four (4) RFI's are assumed.
• One (1) Change Orders are assumed
• Four (4) site visits are assumed
DELIVERABLES
A. Response to Contractor's Request for Information
B. Review of Change Orders
C. Review of shop drawings
D. Final Punch List items
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
CITY and ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if needed,
upon the CITY's written request. Any additional amounts paid to the ENGINEER as a result
of any material change to the Scope of the Project shall be agreed upon in writing by both
parties before the services are perFormed. These additional services include the following:
• Services related to disputes over pre-qualification, bid protests, bid rejection and
re-bidding of the contract for construction.
• Development of pre-qualification documents or review of contractor submittals for
this purpose.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 6 of 7
ATTACHMENT A
DESIGN AND CONSTRUCTION PHASE SERVICES FOR
EAGLE MOUNTAIN WATER TREATMENT PLANT
CLEARWELL N0. 3 REHABILITATION
• Construction management and inspection services. CITY will serve as the
primary contactor to the contractor.
• Periodic site visits during construction phase, other than what is defined herein.
• Performance of materials testing or specialty testing services.
• Surface preparation and coatings inspection and testing services.
• Services necessary due to the default of the Contractor.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
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Provision of the above described Scope of Engineering Services assumes execution of this
Amendment No. 1 based on the schedule summarized in Attachment B with the proposed
work breakdown structure.
City of Fort Worth, Texas
Attachment A
PMO Release Date: 08.1.2014
Page 7 of 7
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DATE: Tuesday, April 20, 2021 REFERENCE NO.: **M&C 21-0291
LOG NAME: 60EMWTPCW3A1-CDM
SUBJECT:
(CD 2) Authorize Execution of Amendment No. 1 with CDM Smith, Inc. in the Amount of $49,900.00 for
Additional Design Services Associated with Eagle Mountain Water Treatment Plant Clearwell No. 3
Rehabilitation Evaluation Project for a Revised Contract Amount of $133,630.00 and Adopt
Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 1 in the amount of $49,900.00 to City Secretary Contract
No. 54061, an Engineering Agreemet with CDM Smith, Inc. for Eagle Mountain Water Treatment
Plant Clearwell No. 3 Rehabilitation Evaluation project for a revised contract amount of
$133,630.00; and
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the Water and
Sewer Capital Project Fund in the amount of $49,900.00 transferred from available funds for the
Eagle Mountain Water Treatment Plant Clearwell No. 3 Rehabilitation Evaluation project (City
Project No. 103048).
DISCUSSION:
On June 25, 2020, the City Manager executed an agreement with CDM Smith, Inc. in the amount of
$83,730.00 for Eagle Mountain Water Treatment Plant Clearwell No. 3 Rehabilitation Evaluation project.
Amendment No. 1 will provide additional design services and construction assistance on tne project.
Funding for Eagle Mountain Water Treatment Plant Clearwell No. 3 Rehabilitation Evaluation project
is depicted below:
Fund Existing Additional Project
Appropriations Appropriations Total�
Operating Budget $83,730.00� $0.00 $83,730.00
Water & Sewer
Capital Projects $0.00 $49,900.00 $49,900.00
Fund 56002
Project Total —� $83,730.00 $49,900.00 $133,630.00
*Numbers rounded for presentation purposes.
This project is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinance, funds will
be available in the current capital budget, as appropriated, in the W&S Capital Projects Fund for the
Eagle Mtn Wtp Clearwell No3 project. Prior to any expenditure being incurred, the Water Department has
the responsibility to validate the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
�Fund Department ccoun Project Program
ID ID
Budget Reference # �4moun
Year (Chartfield 2) �
Fund De artment ccoun Pro'ect Pro ramActivit Bud et Reference # mouni
p J J Y J
ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Dana Burghdoff (8018)
Originating Department Head: Chris Harder (5020)
Additional Information Contact: Dena Johnson (7866)
ATTACHMENTS
1. 60EMWTPCW3A1-CDM Form 1295.pdf (CFW Internal)
2. 60EMWTPCW3A1-CDM Funds Available.docx (CFW Internal)
3. 60EMWTPCW3A1-CDM Map.pdf (Public)
4. 60EMWTPCW3A1-CDM SAM.pdf (CFW Internal)
5. 60EMWTPCW3A1-CDM 56002 A021(r2)r.docx (Public)
6. 60EMVVfPCW3A1 FID Table-Revised.xlsx (CFW Internal)
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