HomeMy WebLinkAboutContract 52430-A2CSC No. 52430-A2
AMENDMENT No . 2
TO CITY SECRETARY CONTRACT
wHEREAS, the City of Fort Worth (CITY) and Lockwood, Andrews
& Newnam, Inc., (ENGINEER) made and entered into City Secretary
Contract No. 52430, (the CONTRACT) which was authorized by M&C C-
29143 on the 4�' day of June, 2019 in the amount of $897,816.00;
WHERTAS, the CONTRACT was subsequently revised by Amendment
No. 1 in the amount of $85,253.00 administratively authorized May
18, 2020; and
WHERPAS, the CONTRACT involves engineering services for the
following project:
Sycamore Creek Sanitary Sewer Relief Interceptor, Phase 3; and
�RTA1S, it has become necessary to execute Amendment No. 2 to
the CONTRACT to include an increased scope of work and revised
fee .
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal letter attached hereto
and incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $194,250.00.
2.
Article II of the CONTRACT is amended to provide for an increase
in the fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee
paid by the City for all work and services shall be an amount of
$1,177,319.00.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page -1-
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Lockv�od, Andrews & Newnam, Inc .
ban� 8u�-a�u7rr�f
� ,�,�,����,,�1
Dana Burghdoff
Assistant City Manager
M ay 7, 2021
DATE:
APPROVAL RECONID�NDED :
Cl-r�ilto�l�e� h`a��e�
Ch i�istopher 1, i der ;�pi 2�, 2UZ11LSS CDT;�
Chris Harder, P.E.
Director, Water Department
�r�..��I
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DATE : April 26, 2021
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for
the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
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1' � �� � �- \' -(� � J4 l, b ! .
Liam Conlon
Project Manager
APPROVED AS TO FORM AND LEGALITY:
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M&C: 21-0292
Date: April 20, 2021
Form 1295: 2021-729613
Douglas W. Black
Senior Assistant City Attorney
ATTE/S�T•�/� //�
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Mary J. Kayser
City Secretary
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
� Lockwood, Andrews
& Newnam, Inc.
i1 LEO A DALY COMPANY
March 1 7, 2021
City of Fort Worth I Water Department
Attention: Liam Conlon
1000 Throcl<morton St.
Fort Worth, Texas 76102-6311
RE: REQUEST FOR CONTRACT AMENDMENT 2
City of Fort Worth Project 102069
Sycamore Creel< Sanitary Sewer Relief Interceptor, Phase 3
Dear Mr. Conlon:
A design for the Sycamore Creek Sanitary Sewer Relief Interceptor (approximately 6,245 LF) has
been prepared and submitteci according to the schedule to the City under the original contract
agreement. In the time since, Amendment 1 has been approved as follows:
• Amendment 1 allowed for the additional design of streambanl< stabilization of two
crossings of Sycamore Creek to include: COE and COFW floodplain permitting, crossing
streambank stabilization protections, and environmental clearance.
In this amendment, LAN shall provide assistance to the Water Department's inspection group for
part-time construction observation. Our personnel are to be onsite a maximum of 4 hours per day
and 1 hour for reportgeneration, generally in the afternoon, to supportthe City's inspector to
provide 8 total hours of project oversite per day for Phase 3 Relief Interceptor Construction. This
observation assistance shall occur, if underground appurtenances are being installed up to the
maximum number of hours allowed according to the attached breakdown for the Phase 3 work;
1,600 hours. The tasl</hour breakdown for specific activities within this requesteci Amendment 5 is
attached, but, in summary, the following items are includecl in this request of $194,250.
• Construction Support of Phase 3 Pipeline Installation ($194,250)
The following presents the project fee summary to date, including this request:
Original Contract $ 897,81 6
Amendment No. 1 $ 85,253
Amendment No. 2 $ 194,250
Revisecl ContractAmount $ 1,177,319
As noted on the attached breakdown, the additional effort associated with tasks above totals
$194,250. Of this, 0.0% ($0 ) is proposed to be performed by small business partners included
in our original ProjectTeam. The tasl<s are summarized as follows:
1320 Soulh University Drive • Fort Worlh, Texas 76107 • 817.820.0420 • Fax: 817.820.0441 • www.lan-inc.com
LiamConlon, ProjectManager
City of Fort Worth
March 1 7, 2021
Page 2
• Tasl< 6A — This tasl< provides part-time construction observation, limited to 5 hours per day,
and coordinate with the City's inspector for the construction of Phase 3 of the Sycamore
Creel< Relief Interceptor.
Please review this as a formal requestto consider and process Amendment02 to City Project
Number 102069 in the amount of $1 94,250. Should you require further documentation for this
request, please contact me to support your consideration. Should you have any questions or
require additional information, please contact myself at 81 7-338-7507 or 81 7-975-1367.
Respectfu Ily,
Locl<wood, Andrews & Newnam, Inc.
��
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GregA. Vaughn, PE,
SeniorAssociate, Senior ProjectManager
CC: Tony Sholola, PE (City of Fort Worth)
Jourdan Johnson, PE (Locl<wood, Andrews & Newnam, Inc.)
John Van Hoosier, EIT (Locl<wood, Andrews & Newnam, Inc.)
Attachments: Level of Effort (1 Page)
1320 Souih University Drive • Forl Worth, Texas 76107 • 817.820.0420 • Fax: 817.820.0441 • ww�,v.lan-inc.com
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, April 20, 2021
LOG NAME: 60SCREEKIIP3-THALLELAN
SUBJECT:
REFERENCE NO.: **M&C 21-0292
(CD 8) Authorize Execution of Amendment No. 2 in the Amount of $194,250.00 to an Engineering
Agreement with Lockwood, Andrews & Newnam, Inc. for Sycamore Creek Interceptor Improvements,
Phase 3, Authorize Execution of a Contract with Thalle Construction Company, Inc., in the Amount of
$9,687,177.00 for the Sycamore Creek Interceptor Improvements, Phase 3 Adopt Attached Resolution
Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Attached
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 2 to City Secretary Contract No. 52430, an engineering
agreement with Lockwood, Andrews & Newnam, Inc., in the amount of $194,250.00 for construction
support services for the Sycamore Creek Interceptor Improvements, Phase 3 project for a revised
contract amount of $1,177,319.00;
2. Authorize execution of a contract with Thalle Construction Company, Inc., in the amount of
$9,687,177.00 for the Sycamore Creek Interceptor Improvements, Phase 3 project;
3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds of
future debt for the Sycamore Creek Interceptor Improvements, Phase 3 project; and
4. Adopt the attached appropriation ordinance adjusting appropriations in the Water and Sewer
Commercial Paper Fund by increasing appropriations in the amount of $10,860,444.00 in the
Sycamore Creek Interceptor Improvements, Phase 3 project (City Project No. 102069) and
decreasing appropriations in the Unspecified project (City Project No. UNSPEC) by the same
amount.
DISCUSSION:
On June 4, 2019 Mayor and Council Communication (M&C C-29143), the City Council authorized an
engineering agreement with Lockwood, Andrews & Newnam, Inc. (City Secretary Contract No. 52430), in
the amount of $897,816.00 for the design of Sycamore Creek Interceptor Improvements, Phase 3 from
Vickery Boulevard to Cobb Park Drive. In addition, the water system at Duval Street will be connected on
both ends of the street at the United States (U.S.) Highway 287 to eliminate a dead end water main.
The agreement was subsequently revised by Amendment No. 1 in the amount of $85,253.00
administratively authorized on May 18, 2020.
As part of Amendment No. 2, the engineer will perform construction support services including shop
drawings and submittal reviews, change order review and site inspections. The proposed project will
provide additional capacity and help alleviate wet weather overflows in the Sycamore Creek Drainage
Basin. Construction of the project was advertised for bid on January 14, 2021 and January 21, 2021 in
the Fort Worth Star-Telegram. On March 4, 2021 the following bids were received.
BIDDER II Total2
Total 1
(Base bid
(Base bid +
Polymer
TIME OF
COMPLETION
Standard concrete
concrete manhole)
manholel
Thalle
Construction
Company, Inc
S.J. Louis
Construction of
Texas, Ltd.
Bar
Constructors,
Inc.
Mountain
Cascade of
Texas, LLC
Jackson
Construction,
Ltd.
Ark Contracting
Services, LLC
McKee Utility
Contractors, Inc.
William J.
Schultz Inc. dba
Circle C
Construction
Company
Bell
Construction of
Texas. LLC
$9,544,473.00 $9,687,177.00* 540 Calendar
Days
$10,397,580.75�� $10,466,042.07
$10,995,649.07�� $11,133,869.07
$11,683,041.00�� $11,836,630.00
$11,743,303.75�� $11,917,593.75
$12,327,564
$12,783,904
$13,496,645
$13,802,170
$11, 966,379.50
$13,022,454.00
$13,633,495.00
$14, 008, 346.00
*Staff recommends the approval of the low bid received for Total 2 due to the longer life span and reduced
maintenance polymer concrete manholes.
In addition to the contract cost, $578,636.00 (Water: $41,804.00; Sewer: $536,832.00) is required for
project management, inspection and material testing and $261,181.00 (Water: $25,335.00; Sewer:
$235,846.00) is provided for project contingency. Furthermore, $139,200.00 is required for tree mitigation
and will be transferred to the Parks Department as applicable at the end of the project.
The project is part of the Water DepartmenYs Sanitary Sewer Overflow Initiative Program.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached reimbursement resolution. Under federal law, debt must be issued within approximately three
years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt
bond proceeds.
Appropriations for the Sycamore Creek Interceptor Improvements, Phase 3 are as depicted below.
Fund Existing Additional Project Total*
Appropriations Appropriations
WS Capital
Project2019— $1,510,016.00 $0.00 $1,510,016.00
Fund 56016
W&S
Commercial
Paper — Fund $0.00 $10,860,444.00 $10,860,444.00
56019
Water and Sewer
Projects — Fund $85,253.00 $0.00 $85,253.00
56002
Project Total $1,595,269.00 $10,860,444.00 $12,455,713.00
*Numbers rounded for presentation.
This project will have no impact on the Water Department's operating budget when completed. The
project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
DVIN: Thalle Construction Company, Inc. is in compliance with the City's M/WBE Ordinance by
committing to seven percent participation on this project. The City's goal on this project is seven percent.
Lockwood, Andrews & Newnam, Inc. DVIN — A waiver of the goal for Business Equity subcontracting
requirements was requested and approved by the DVIN, in accordance with the applicable Ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier opportunities
are negligible.
The project is located in COUNCIL DISTRICT 8.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Unspecified - All Funds
project within the W&S Commercial Paper Fund and upon approval of the above recommendations and
adoption of the attached appropriation ordinance, funds will be available in the W&S Commercial Paper
Fund for the Sycamore Creek Sewer - Phase 3 project to support the approval of the above
recommendations and execution of the contract. Prior to an expenditure being incurred, the Water
Department has the responsibility of verifying the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
Fund Department Accoun Project ProgramActivity Budget Reference # moun
ID ID I Year Chartfield 2) �
Fund Department
ID
CERTIFICATIONS:
ccount Project
ID
ProgramActivity Budget
_ Year _
Dana Burghdoff (8018)
Chris Harder (5020)
Liam Conlon (6824)
Reference # �4mou
Chartfield 2) �
Submitted for City Manager's Office by:
Oriqinatinq Department Head:
Additional Information Contact:
ATTACHMENTS
1. 60SCREEKIIP3-THALLE-LAN Form 1295 Certificate.pdf (CFW Internal)
2. 60SCREEKIIP3-THALLELAN - Reimb Resolution.pdf (Public)
3. 60SCREEKIIP3-THALLELAN - Waiver.pdf (CFW Internal)
4. 60SCREEKIIP3-THALLELAN Form 1295 Certificate.pdf (CFW Internal)
5. 60SCREEKIIP3-THALLELAN funds avail.docx (Public)
6. 60SCREEKIIP3-THALLELAN- Map.pdf (Public)
7. 60SCREEKIIP3-THALLELAN 56019 R4.docx (Public)
8. 60SCREEKIIP3-THALLELAN FID Table Updated.xlsx (CFW Internal)
9. Compliance Memo - Sycamore Creek Relief Interceptor Phase Ill.pdf (CFW Internal)
10. Lockwood, Andrews & Newnam, Inc SAM.pdf (CFW Internal)
11. Thalle Construction Company, Inc SAM.pdf (CFW Internal)
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