HomeMy WebLinkAboutContract 52711-R2A2CSC No. 52711-R2A2
SECOND AMENDMENT AND SECOND RENEWAL
TO FORT WORTH CITY SECRETARY
CONTRACT NO. 52711
This Second Renewal and Amendment to City Secretary Contract No. 52711
("Amendment") is entered into by and between the City of Fort Worth ("City"), a home rule
municipal corporation organized under the laws of the State af Texas, with its principal place of
business at 2Q0 Texas Street, Fort Worth, Texas, and Del Carmen Consulting ("party"),
collectively the "parties."
VVHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Confract No. 52711 (the "Contract"), which was executed on October 1, 2019 and provided the
City with the option to renew the Agreement for up to four one-year renewal terms with the
Supplier's consent;
WI�REAS, the original term of the Contract expired on September 30, 2020, and the
City, with the consent of the Supplier, rewned the agreement for its first renewal term beginning
October 1, 2020 and ending September 30, 2021;
WHEREAS, the parties now desire to formalize their intent to the renew the agreement
for the second renewal option with a term beginning October 1, 2021 and ending on September
30, 2022; and
WHEREAS, the parties wish to amend the Contract Exhibit A, Scope of Work and EJchibit
B, Payment Schedule.
NOW, THEREFORE, Parties, acting herein by the through their duly authorized
representatives, enter into the following agreement to amend and renew the Contract:
1.
The Parties agree to renew the Contract, under the same terms and conditions, for a new
term beginning on October 1, 2021 and ending on September 30, 2022. Exhibit A, Scope of
Services and Exhibit B, Payment Schedule attached to the original contract aze hereby replaced in
their entirety with Exhibit A and B attached to this Amendment.
2.
All other provisions of the Contract which aze not expressly amended herein shall remain
in full force and effect.
Second Renewal and Amendment to Fort Worth City Secretary Contract No. 52711
OFFICIAL RECORD
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FT. WORTH, TX
Executed this the day of 2021.
CITY:
City of Fort Worth
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Jesus Chapa (May 7, 20211LSS CDT)
By:
Name: Jesus J. Chapa
Title: Deputy City Manager
Date:
Appraval Recommended:
Neil Noqkes
B37:
Ncil Noakcs (May7, 202106:01 CDT)
Name: Neil Noakes
Title: Chief of Police �,
Attest:
iT/``' R:�tiut�% l'. Citfrz�:�LC2�
for Ronald P. Gonzales (May 7, 202115:04CDT)
By:
Name: Mary Kayser
Title: City Secretary
SELLER:
Contract Compliance Manager:
By signing I aclrnowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
iames Rodriauez
james Rodriguez (May 6, 202ll5:01 CDT)
By:
Name: James Rodriguez
Title: Sr. Management Analyst
Approved as to Form and Legality:
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By:
Name: Taylor Paris
Title: Assistant City Attorney
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Contract Avthorization:
M&C: Not required
DEL CARMEN CONSULTING, LLC
By: �
Name: del Caxmen, Ph.D
Title: resident
Date: S�,j'�/
OFFICIAL RECORD
Second Renewal and Amendment to Fort Worth City Secretary Contract No. 52711
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FT. WORTH, TX
EXHIBIT A
SCOPE OF SERVICES
1.1 Supplier agrees to conduct audits and statistical analyses of the annual racial grofiling data collected
by FWPD. Such audits and staristical analyses shall be completed in accordance with:
A. The requirements of Texas Senate Bi111074 and the Sandra Bland Act.
B. Accepted standards for testing the validity of statistical data.
1.2 Supplier agrees to perform and compiete the audits and statistical analyses for the Initial Term in
accordance with the schedule arid requirements in Table 1 below.
Deliverable Audit Period Data Delivery Date Due Date
(By CITY to (Of Deliverable from
VENDOR VENDOR to C
Audit 1 10/1/21 to12/31/21 1/l0/22 1/24/22
Audit 2 1/1/22 to 3/30/22 4/10/22 4/24/22
Audit 3 4/1/22 to 7/30/22 8/10/22 7/24/22
Audit 4 8/1/22 to 9/30/22 10/10/22 10/23/22
2020 Annual Racial 1J1/21 to 12/31/21 N/A 2/15/22 (Report not
Profilin Re ort de endent on Audits
Table 1
A. On the Completion Date for each Audit and for the Annual Racial Profiling RepoR as
specified in Section 1.2, Vendor shall provide written, accurate reports to FWPD outlining
the data audit findings and recomaiendations regarding data acquisition mechanisms. In
addition, Vendor agrees to provide guidance on data deliverables related to racial profiling
while presenting the annual racial profiling report before City Council.
B. In the event that there are any inaccuracies in the data, sudits, or regorts that are identified
by City upon receipt of the audit or regort, Vendor shall cure all inaccuracies or deficiencies
within five business days. City will not be liable for payment of a specific milestone until
all defects regazding the data, audits, or reports have been cured.
C. For any subsequent Renewal Terms, a similar price schedule and deliverable time period will
be attached as an addendum to this Agreement.
1.3 On the Completion Date of the 2021 Annual Racial Profiling Report specified in Section 1.2, Vendor
shall provide a comprehensive statisrical analysis including appropriate tables, graphs and citations
to referenced materials.
1.4 On or before ttie resgective Deliverable Due Dates in Section 1.2, an original of all audit and annual
reports shall be submitted to:
The Fort Worth Police Departnsent
Chief Neil Noakes
Professional Services Agreement btw
The City of Fort Worth
and Del Carmen Consulting, LLC — Exhibit A
1.5 On or before tlie respective Due Dates in Section 1.2, an electronic version of all audit and annual
regorts shall be delivered electronically to Chief Neil Noakes as stated in Section 1.4 and 1.5.
1.6 City agrees to provide to Vendor, the Data Delivery Dates specified in Section 1.2 above, the
necessary racial profiling data to be evaluated by Vendor. Ciry shall provide the data to Vendor in a
quantifiable manner in an excel spreadsheet.
1.7 Modifications to the schedule set forth in Section 1.2 above may be made only with the prior written
approval of City.
Professional Services Agreement btw
The City of Fort Worth
and Del Carmen Consulting, LLC — Exlubit A
EXHIBIT B
PRICE SCHEDULE
The City agrees to pay Supplier an amount not to exceed Twenty-Five Thousand dollars ($25,000.00) as
total compensation for all racial grofiling data and statistical analyses services as defined in Elchibit A of
this Agreement. The City shall follow the billing schedule outlined helow for the Initial Term of the
Agreement. For any subsequent Renewal Terms, a similar price schedule and deliverable time period will
be attached as an addendum to this Agreement.
• In the event that there are any inaccuracies in the data, audits, or regorts that are idenrified by City ugon
receipt of the audit or regort by Vendor, City will not be liable for payment of a specific milestone, as
listed below, until all defects regarding the data, audits, or reports have been cured.
Price Schedule Uoon Accurate Deliverables BeinQ Fulfilled:
A) Payment # 1 for $5,000 to be billed by November 1, 2021
Services Rendeced: Compliance Audit 1
B) Payment #2 for $5,000 to be billed by February 1, 2022
Services Rendered: Racial Profiling Report
C) Payment # 3 for $5,000 to be billed by March 1, 2022
Services Renciered: Compliance Audit 2
D) Payment # 4 for $5,000 to be billed by June 1, 2022
Services Readered: Compliance Audit 3
E) Payment #5 for $5,000 to be billed by August 1, 2022
Services Rendered: Compliance Audit 4
Professional Services Agreement btw
The City of Fort Worth
and Del Carmen Consulting, LLC - Extribit A