HomeMy WebLinkAboutResolution 5401-05-2021 A Resolution
NO. 5401-05-2021
STATEMENT EXPRESSING
OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR THE CULTURAL
DISTRICT — WILL ROGERS AREA WATER AND SANITARY SEWER
IMPROVEMENTS
WHEREAS, the City of Fort Worth, Texas (the "City") is a home-rule
municipality and political subdivision of the State of Texas; and
WHEREAS, the City expects to pay expenditures in connection with the design,
planning, acquisition and construction for the Cultural District — Will Rogers Area
Water and Sanitary Sewer Improvements Project (the "Project") prior to the issuance
of obligations by the City in connection with the financing of the Project from
available funds; and
WHEREAS, the City finds, considers, and declares that the
reimbursement of the City for the payment of such expenditures will be
appropriate and consistent with the lawful objectives of the City and,
as such, chooses to declare its intention, in accordance with the
provisions of Section 1.150-2 of the Treasury Regulations, to reimburse
itself for such payments at such time as it issues obligations to finance
the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FORT WORTH, TEXAS, THAT:
Section 1. The City reasonably expects debt, as one or more series of
obligations, may be issued or incurred by the City with an aggregate maximum
principal amount not to exceed $11,200,000.00 for the purpose of paying the
aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital
expenditures. No obligations will be issued by the City in furtherance of this
Statement after a date which is later than 18 months after the later of (1) the
date the expenditures are paid or (2) the date on which the property, with
respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no obligation will be issued
pursuant to this Statement more than three years after the date any
expenditure which is to be reimbursed is paid.
Adopted this 1811 day of May 2021 .
ATTEST: pF FORT�'L�
A.
2
By:
Mary J. Kayser, City Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 05/18/21 M&C FILE NUMBER: M&C 21-0351
LOG NAME: 60CDWRWSSP10-CIRCLEC-KHA
SUBJECT
(CD 7 and CD 9)Authorize Execution of Amendment No.8 in the Amount of$160,515.00 to an Engineering Agreement with Kimley-Horn and
Associates, Inc.for Cultural District-Will Rogers Area Water and Sanitary Sewer Improvements,Part 10 Project for a Revised Contract Amount of
$2,873,375.00,Authorize Execution of a Contract with William J.Schultz, Inc.dba Circle C Construction Company,in the Amount of$7,724,012.25
for the Cultural District-Will Rogers Area Water and Sanitary Sewer Improvements,Part 10 Project, Provide for Total Contract Cost in the Amount
of$8,631,556.25,Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt and Adopt Attached
Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No.8 to City Secretary Contract No.39975,an engineering agreement with Kimley-Horn and
Associates,Inc.,in the amount of$160,515.00 for construction support services for the Cultural DistrictWll Rogers Area Water and Sanitary
Sewer Improvements, Part 10 project for a revised contract amount of$2,873,375.00;
2. Authorize execution of a contract with William J.Schultz, Inc.dba Circle C Construction Company, in the amount of$7,724,012.25 for the
Cultural DistrictWll Rogers Water and Sanitary Sewer Improvements, Part 10 project;
3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds of future debt for the Cultural DistrictNVill
Rogers Area Water and Sanitary Sewer Improvements, Part 10 project;and
4. Adopt the attached Appropriation Ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund by increasing
appropriations in the Water and Sewer Commercial Paper Fund in the amount of$8,631,557.00 in the Cultural District/W11 Rogers Area
Water and Sanitary Sewer Improvements, Part 10 project(City Project No.C01468)and decreasing appropriations in the Unspecified
project(City Project No. UNSPEC)by the same amount.
DISCUSSION:
On February 9,2010,Mayor and Council Communication(M&C C-24094)the City Council authorized an Engineering Agreement with Kimley-
Horn and Associates, Inc.,in the amount of$1,072,250.00 for the Cultural DistrictWll Rogers Area Water and Sanitary Sewer Improvements.
The agreement was subsequently revised by the following amendments:
Amendment No. 1 in the amount of$46,995.00 administratively authorized March 17,2014 provided design for the extension 24-inch water line
along Watonga Street from Montgomery Street to the West Side Pump Station at Camp Bowie Boulevard.
Amendment No.2 in the amount of$261,070.00 authorized August 5,2014(M&C C-26903)provided for additional engineering services for the
replacement of water and sanitary sewer lines in the vicinity of Will Rogers Memorial Coliseum and Cultural District.
Amendment No.3 in the amount of$570,100.00 authorized September 20,2016(M&C C-27934)provided for additional engineering services for
the replacement of water and sanitary sewer lines for the existing Will Rogers facilities,on Montgomery Street,Margaret Street and Crestline
Road.
Amendment No.4 in the amount of$269,000.00 authorized August 15,2017(M&C C-28331)added the Part 10 scope to the project to provide
for water improvements in the Westside pressure plane.
Amendment No.5 in the amount of$244,300.00 authorized January 29,2019(M&C C-29011)provided for additional engineering and survey for
the Westside II to Westside III pressure plane transfer project.
Amendment No.6 in the amount of$228,865.00 authorized December 17,2019(M&C 19-0387)provided for design to transfer a portion of the
existing Westside 2 Pressure Plane to the adjacent Westside 3 Pressure Plane.
Amendment No. 7 in the amount of$20,280.00 administratively authorized November 5,2020 provided for design of site adjustments for project
pressure reducing valves,to accommodate antennas,electrical panels,electrical engineering and SCADA design.
The proposed pressure plane transfer and system improvements necessitates the installation of various sized water mains on the following streets
or easements:
fStreet From To
Camp Bowie 250 feet east of the Renzel
West Boulevard Boulevard/U.S.Highway 750 feet west
intersection
Camp Bowie 50 feet east of the Brandon 200 feet north then 100
West Boulevard Lane/U.S.Highway 80 feet west
intersection
Chapin Road Renzel Boulevard/Chapin Bangor Drive
Road intersection
Banger Drive Renzel Boulevard/Chapin Bangor Drive
Road intersection
Bangor Drive7 Cork Place Westerly Road
Cherry Lane
near Marydean West right-of-way lane East right-of-way lane
Avenue
Cherry Lane
near Doreen West right-of-way lane East right-of-way lane
Avenue
Cherry Lane
near W. West right-of-way lane East right-of-way lane
Elizabeth Lane
Ruby Place Ramona Drive Joyce Drive
Chapin Road Bonnie Drive/Chapin Road 125 feet east
intersection
Davinport 125 feet east of the Bonnie To U.S.Highway 377
Avenue Drive/Davenport Avenue then southerly 200 feet
intersection
Camp Bowie
Olive Place Boulevard/Olive Place 150 feet north
intersection
Greenway Road Tex Boulevard/Greenway Bigham Boulevard then
Place intersection 800 feet north
W.Elizabeth Curtis Drive/W. Elizabeth East 250 feet,then
Lane Avenue intersection north 250 feet,then east
200 feet
Slocum Avenue Ramona Drive Marquite Drive
Joyce Drive Slocum Avenue Rosewood Avenue
Rosewood Joyce Drive Z Boaz Park
Drive
Easement north
of Rosewood Rosewood Drive 300 feet north
Drive_
Easement West property line of Z Boaz
across Z Boaz Park Lackland Road
Park
FLackland Road East property line of Z Boaz 600 feet south
Park
As part of the proposed water improvements,the sewer main on Ruby Place from Ramona Drive to Marquita Drive will be replaced as part of this
project. In addition,7949 feet of cast iron pipe wil be replaced and 10,712 feet of cast iron pipe will be abandoned as part of this project.
As part of Amendment No.8,the engineer will perform construction support services including shop drawings and submittal reviews,change order
review and site inspections.
Construction of the project was advertised for bid on January 28,2021 and February 4,2021 in the Fort Worth Star-Telegram.On March 11,2021
the following bids were received.
Bidder Total Bid Time of
Completion
William J.Schultz,Inc.dba Circle C 540
Construction Company [$7,724,012.25 Calendar
Days
Fort Worth Civil Constructors, LLC $10,78,533.49
Jackson Construction, Ltd. $11,153,415.25
In addition to the contract cost,$507,602.75(Water:$483,382.75;Sewer:$24,220.00)is required for project management,inspection and
material testing and$239,427.00(Water:$228,418.00;Sewer:$11,009.00)is provided for project contingency.
The sewer component of the project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.
This project is anticipated to be included in a future revenue bond issue for the Water&Sewer Fund.Available cash within the Water and Sewer
portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program(CP)will be used
to provide interim financing for this project until debt is issued.Once debt associated with this project is sold,bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution.Under federal law,debt
must be issued within approximately three years in order for these expenses to be reimbursable.Adoption of the attached resolution does not
obligate the City to sell bonds,but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds.
Appropriations for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements, Part 10 are as depicted below.
Fund Existing Additional Project Total*
FAppropriations Appropriations
Water Capital Fund $6,794,511.00 $0.00 $6,794,511.00
59601
Sewer Capital Fund- $3,234,652.00 $0.00 $3,234,652.00
Legacy 59607
Water&Sewer
2015A Bond Fund $1,772,417.00 $0.00 $1,772,417.00
56007
Water&Sewer
2017A Bond Fund $695,000.00=$0.00
$695,000.00
56011
Water&Sewer
Commercial Paper $2,492,498.00 $0.00 $2,492,498.00
Fund 56016
Water&Sewer
Commercial Paper $384,940.00 $0.00 $384,940.00
Fund 56017
Water&Sanitary
Sewer Commercial $0.00 $8,631,557.00 $8,631,557.00
Paper Fund 56019
Project Total $15,374,018.00 $8,631,557.00$24,005,575.00
"Numbers rounded for presentation.
This project will have no impact on the Water Department's operating budget when completed.
DVIN:William J.Schultz, Inc.dba Circle C Construction Company is in compliance with the City's Business Equity Ordinance by committing to four
percent Business Equity participation and documenting good faith effort.William J.Schultz,Inc.dba Circle C Construction Company identified
several subcontracting and supplier opportunities. However,the firms contacted in the areas identified did not respond or did not submit the lowest
bids.The City's Business Equity goal on this project is 14 percent.
Kimley-Hom and Associates, Inc.DVIN-A waiver of the goal for business equity subcontracting requirements was requested and approved by the
DVIN,in accordance with the applicable Ordinance,because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
The project is located in COUNCIL DISTRICTS 7 and 9.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the UNSPEC project within the W&S Commercial Paper Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinance,funds will be available in the W&S Commercial
Paper Fund for the Cultural District-Will Rogers project to support the approval of the above recommendations and execution of the contract and
amendment. Prior to an expenditure being incurred,the Water Department has the responsibility of verifying the availability of funds.
Submitted for City Manager's Office by: Dana Burghdoff 8018
Originating_Business Unit Head: Chris Harder 5020
Additional Information Contact: Liam Conlon 6824