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Home My WebLink AboutResolution 5403-05-2021 A Resolution NO. 5403-05-2021 STATEMENT EXPRESSING OFFICIAL INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR THE 3RD BARREL PARALLEL SANITARY SEWER TO THE VILLAGE CREEK WATER RECLAMATION FACILITY GRIT FACILITY & SOUTH INFLUENT PUMP STATION WHEREAS, the City of Fort Worth, Texas (the "City") is a home-rule municipality and political subdivision of the State of Texas; and WHEREAS, the City expects to pay expenditures in connection with the design, planning, acquisition and construction for the 3RD Barrel Parallel Sanitary Sewer to the Twin 90-inch Sewers Serving The Village Creek Water Reclamation Facility Grit Facility and South Influent Pump Station Project (the "Project") prior to the issuance of obligations by the City in connection with the financing of the Project from available funds; and WHEREAS, the City finds, considers, and declares that the reimbursement of the City for the payment of such expenditures will be appropriate and consistent with the lawful objectives of the City and, as such, chooses to declare its intention, in accordance with the provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such payments at such time as it issues obligations to finance the Project; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS, THAT: Section 1. The City reasonably expects debt, as one or more series of obligations, may be issued or incurred by the City with an aggregate maximum principal amount not to exceed $22,000,000.00 for the purpose of paying the aggregate costs of the Project. Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No obligations will be issued by the City in furtherance of this Statement after a date which is later than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which the property, with respect to which such expenditures were made, is placed in service. Section 3. The foregoing notwithstanding, no obligation will be issued pursuant to this Statement more than three years after the date any expenditure which is to be reimbursed is paid. Adopted this 18th day of May 2021. ATTEST:By: (CE) Mary J. Kayser, City Secretary A 1 • • . . VILLAGE CREEK WAT _ ailt y tiail ras WIN fA II � Sit . Mtge Mai . r ARWI INS r f. '� r �' tpkltr' +iqp 3iE1i .Moold �11ai�iMIyi M UP jaw 20 op- Iva wr viols - M,i� !l l�41#91� �It i f 3 �[f7r , 11 • •81t��iE1��1 ' ' ' — WOO!!„42mom— ��` � �Rtt��l��f��#t �►w�e �� lril �kl��Di� ��i�3iil�i�l<��s�k•► •1�1�� iE�°9�1� x { M 1029^�� Ir wAg -w � •. � rfla IIIc �s „�� -yam • • � � � IIIF�1 � �<�� ;��' �� RON HIM i �Ilip��l■l�lilil�il��alt�i�611.• • • I 1 1 City of Fort Worth, Texas Mayor and Council Communication DATE: 05/18/21 M&C FILE NUMBER: M&C 21-0356 LOG NAME: 60VCWRF SOUTH INFLUENT LIFT STATION-CRESCENT&CDM SUBJECT (CD 5)Authorize Execution of Amendment No.6 to an Engineering Agreement with CDM Smith, Inc., in the Amount of$785,500.00,for Village Creek Water Reclamation Facility South Influent Pump-Lift Station,Authorize Execution of a Contract with Crescent Constructors, Inc.in the Amount of$19,993,000.00 for Village Creek Water Reclamation Facility South Influent Pump-Lift Station, Provide for Project Costs for a Project Total in the Amount of$21,743,164.00,Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt,and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Amendment No.6 to City Secretary Contract No.49049 in the amount of$785,500.00,an engineering agreement with CDM Smith, Inc.for construction support services for Village Creek Water Reclamation Facility South Influent Pump Station project for a revised contract amount of$4,833,369.00; 2. Authorize execution of a contract with Crescent Constructors, Inc.in the amount of$19,993,000.00 for the Village Creek Water Reclamation Facility Grit Facility&South Influent Pump Station project; 3. Adopt the attached resolution expressing official intent to reimburse expenditures with proceeds from future debt for the Village Creek Water Reclamation Facility South Influent Pump Station project;and 4. Adopt the attached appropriation ordinance adjusting appropriations in the Water and Sewer Commercial Paper Fund by increasing appropriations in the Village Creek Water Reclamation Facility Grit Facility and South Influent Pump Station project(City Project No. 100075)for the amount of$21,743,164.00 and by decreasing appropriations in the Unspecified project(City Project No. UNSPEC)by the same amount. DISCUSSION: On May 2,2017,Mayor and Council Communication(M&C C-28213)authorized an engineering agreement with CDM Smith, Inc., (City Secretary Contract No.49049), in the amount of$1,570,965.00 to evaluate and design the Grit Removal Process at the VCWRF. The agreement was subsequently revised by Amendment No. 1 authorized September 18,2018(M&C C-28857)in the amount of$885,755.00 for the design of the South Influent Pump Station(PS),associated sewer,force main and ancillary improvements.Amendment No.2 was administratively authorized February 7,2019 in the amount of$71,993.00 for physical modeling to investigate and grit facility influent splitter box configuration and the tie-in to the Headworks facility.Amendment No.3 was authorized April 7,2020(M&C 20-0159)in the amount of $114,939.00 for physical modeling for the South Flow Pump Station,additional odor control design and Grit Influent Splitter Box water jet system modifications. Amendment No.4 was authorized May 19,2020(M&C 20-0346)in the amount of$705,000.00 for construction support services for construction of the new grit facility at VCWRF. Amendment No.5 was authorized September 22,2020(M&C 20-0700)in the amount of $699,217.00 for additional services that included screen evaluation and design,odor control evaluation,emergency diversion design,structural rehabilitation design,gate improvements,flood plain permit and geotechnical investigation. As part of Amendment No.6,the engineer will perform construction support services for construction of the lift station that includes shop drawings and submittals reviews,change order review, record drawings, update plant operational manual, prepare and submit floodplain LOM, prepare and submit levee certification report. Construction of the project was advertised for bid on March 4,2021 and March 11,2021 in the Fort Worth Star-Telegram.On April 8,2021,the following bids were received: Bidder Base Bid IF Contract Time Crescent Constructors, Inc $19,993' [639 ays 000.00 -Calendar -- --------------- Archer Western Construction, $21 518,472.001 LLC _ Bar Contractors Inc. $21 837,037.00 Eagle Contracting, LP71$23,185,000.0011 Thalle Construction Co., Inc. $32,054,500.00 In addition to the contract cost,$564,804.00 is required for project management and inspection and$399,860.00 is provided for project contingency. This project will have no impact on the Water Department operating budget when complete. This project is anticipated to be included in a future revenue bond issue for the Water&Sewer Fund.Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation authority authorized under the Callable Commercial Paper Program(CP)will be used to provide interim financing for this project until debt is issued.Once debt associated with this project is sold,bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the attached reimbursement resolution. Under federal law, debt must be issued within approximately three years in order for these expenses to be reimbursable.Adoption of the attached resolution does not obligate the City to sell bonds,but preserves the ability of the City to reimburse itself from tax-exempt bond proceeds. Funding for the Village Creek Water Reclamation Facility Grit Facility&South Influent PS Project is depicted below: FUND Existing Additional Project Total* Appropriations Appropriations Water&Sewer Bond 2017A Fund $1,870,965.00 $0.00 $1,870,965.00 56011 WS Capital Project $1,035,755.00 $0.00 $1,035,755.00 2019 Fund 56016 W&S Commercial Paper Fund 56017 $27 552,151.00 $0.00$27,552,151.00 W&S Commercial Paper Fund 56019 $1,379,389.00 $0.00 $1,379,389.00 (Bond 2021) W&S Commercial $0.00i $21,743,164.00$21,743,164.00 Paper Fund 56020 Project Total $31,838,260.00 $21,743,164.00$53,581,424.00 *Numbers rounded for presentation purposes. Office of Busineess Equity:Crescent Constructors,Inc.is in compliance with City's Business Equity Ordinance by committing to 14 percent Business Equity participation on this project.The City's Business Equity goal on this project is 11 percent. Office of Busineess Equity:CDM Smith, Inc. is in compliance with the City's BDE Ordinance by committing to six precent SBE participation on this amendment. The project is located in COUNCIL DISTRICT 5 VCWRF serves all COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are currently available in the UNSPEC project within the W&S Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached appropriation ordinance,funds will be available in the W&S Commercial Paper Fund for the VCWRF Grit Fac& S Influent PS project to support the approval of the above recommendations and execution of the amendment to the agreement and contract. Prior to an expenditure being incurred,the Water Department has the responsibility of verifying the availability of funds. Submitted for City Manager's Office by: Dana Burghdoff 8018 Originating Business Unit Head: Chris Harder 5020 Additional Information Contact: Farida Goderya 8214 Expedited