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HomeMy WebLinkAboutContract 55718CSC No. 55718 F�RT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between the City of Fort Worth, ("City"), a Texas home rule Municipal Corporation and GALLS, LLC., a Limited Liability Company ("Vendor"). Each individually referred to as "Party" and collectively referred to as "Parties" The Agreement includes the following documents (collectively, Cooperative Agreement Documents") which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement 2. Exhibit A— Seller's Quote, Scope of Services or Purchase Order; 3. Exhibit B— Cooperative Agency Contract (e.g., NJPA, DIR, BuyBoard); and 4. Exhibit C— Conflict of Interest Questionnaire. All Exhibits which are attached hereto and incorporated herein are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance with the provisions of this Agreement. Total estimated payments made under this Agreement for each year, including each renewal year, by tileCity shall be in the amount notto exceed�iveAuncL-edThousandDollars and Zero Cents ($500,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City �rst approves such expenses in writing. The Agreement shall be for one year beginning on April 1, 2021 and ("Effective Date") and shall expire on March 31, 2022. (Expiration Date"), unless terminated earlier in accordance with the provisions of the Agreement or otherwise extended by the parties. The Agreement may be renewed for one (1) one (1) year renewal options at the City's sole option, referred to as a"Renewal Term." City shall provide Vendor with written notice of its intent to renew at least thirty (30) days prior to the end of each term. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal warking hours to all necessary Vendor facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: OFFICIAL RECORD Cooperative Purchase — GALLS, LLC. CITY SECRETARY FT. VN�RTH, TX TO THE CITY: City of Fort Worth Attn: Assistant City Manager 200 Texas Street Fort Worth TX 76102 Facsimile: (817) 392-8654 With Copy to the City Attorney at same address TO VENDOR: GALLS, LLC Attn: Legal Department Address: 1340 Russell Cave Rd. LeXington, KY 40505 Phone: (859) 800-1400 GALLS, Attn: Legal Team The undersigned represents and warrants that he or she has the power and authority to eXecute this Agreement and the Cooperative Documents and bind the Vendor. (signature page follows) Cooperative Purchase — GALLS, LLC. Page 2 of 3 AGREED AND ACCEPTED BY: FORT WORTH: City of Fort Worth Y�r',e- Wit�f� B V: Valerie Washington (May 14, 2 110:32 CDT) J Name: Valerie Washington Title: Assistant City Manager May 14, 2021 Approval Recommended: B�� J s Davis (May 11, 202111:48 EDT) �44����� Name: Jim Davis aa� oR ��j��T p O� 0000��I Y Title: Fire Chief ����° °oo�� p�o � ��a o�� Attest: � v ° ° z ° � ° oo !� ���a °oo 00 *.� �000000G .G7 �� �EXp4b�10' �2 /CB/22�'/ G�Gli � [�d/Ti�G� r Ronald P. Gonzales (May 14, 202110: CDT) Y Name: Mary Kayser Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �� BV� MarkRauscher(May11,20210932CDT) ., Name: Mark Rauscher Title: Fire Assistant Director Approved as to Form and Legality: CG��%I�D.I�G����{�It�%Gi B�. ChristopherA stria (May 13, 202116:04CDT) Name: Christopher Austria Title: Assistant City Attorney Contract Authorization: M&C: 20-0218 1295: 2020-594056 VENDOR: Galls LLC �� By: d� Name: David Sheve Title: CFO Cooperative Purchase — GALLS, LLC. OFFICIAL RECORD CITY SECRETARY FT. VIIORTH, TX � Board � Cooperafive Purchasing P. Q. Baz 400 Austin, tX 78787-040U 800.695.2919 j 5T2.467.U222 � Fax: SOU.211.5454 huybvard.com February 10, 2020 Sent Via Email: smeltzer-amelia@galls.com Amelia Smeltzer Galls, LLC 1340 Russell Cave Rd. Lexington, KY 40505 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Award Proposal Name and Number: Public Safety and Firehouse Supplies and Equipment, Proposal No. 603-20 Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoardO contract based on the above-referenced Proposal. The contract is effective 4/1/2020 through 3/31/2021, with two possible one-year renewals. The contract documents are those identified in Section 3 of the General Terms and Conditions of the specifications. To view the items your company has been awarded, please review the proposal tabulation No. 603-20 on the following web-site: www.buyboard.com/vendor. Only items marked as awarded to your company can be sold through the BuyBoard contract. In addition, on this website you will find the membership list which will provide you with the names of all entities with membership in our purchasing cooperative. Enclosed with this letter you will find the following documents: 1. Vendor Quick Reference Guide 2. BuyBoard License and Identity Standards You are advised that receipt of a purchase order directly from a Cooperative member is not within the guidelines of the Cooperative. Accepting purchase orders directly from Cooperative members may result in a violation of the State of Texas competitive bid statute and termination of this Cooperative BuyBoard contract. Therefore, all purchase orders must be processed through the Buy6oard in order to comply. Please forward by email to info@buyboard.com any order received directly from a Cooperative member. If you inadvertently process a purchase order sent directly to you by a Cooperative member, please email the order info@buyboard.com and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the Texas Association of School Boards, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, � -. _';�_',� Arturo Salinas Department Director, Cooperative Procurement v.6.5 *�t— Tf1e Local G'overnrner�t Purchasrrrg Coaperative is errdarsed by tfte Texas Assocratron of Schoal Boards, ����� T� Texas Mc�nicipa! Leagc�e, Texas Assoc�ation of Cauntres, and the rexas Associati�n af Schoo! Arlminisfrators. �. .�. ► �_� �� ti:3t��,�,:,� s�i,.,�,� E17d0!'Sed by tiSE�I� ki��:�r�i� �-.cui:i[i��n February 10, 2020 Sent Via Email: smeltzer-amelia@galls.com Amelia Smeltzer Galls, LLC 1340 Russell Cave Rd. Lexington, KY 40505 Welcome to BuyBoard! Re: Notice of National Purchasing Coo,oerative Award Proposal Name and Number: Public Safety and Firehouse Supplies and Equipment, Proposal No. 603-20 Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoardO contract based on the above-referenced Proposal. As provided for in the Proposal and your National Purchasing Cooperative Vendor Award Agreement, you are authorized to sell the goods and services awarded under the Proposal to National Cooperative members in states other than Texas through the BuyBoard. The contract is effective 4/1/2020 through 3/31/2021, with two possible one-year renewals. The National Cooperative membership list is available at our website www.buyboard.com/vendor. The list identifies the current members that may purchase awarded goods and services under your National Cooperative BuyBoard contract. You are advised that receipt of a purchase order directly from a National Cooperative member is not within BuyBoard guidelines. Accepting purchase orders directly from Cooperative members may result in a violation of applicable competitive procurement law and termination of this National Cooperative BuyBoard contract. Therefore, all purchase orders from National Cooperative members must be processed through the BuyBoard. Please forward by e-mail to info@buyboard.com any order received directly from a National Cooperative member. If you inadvertently process a purchase order sent directly to you by a National Cooperative member, please fax the order to the above number and note it as RECORD ONLY to prevent duplication. As an awarded vendor a BuyBoard user id and password will be sent via e-mail 2 to 3 business days prior to the start of your contract. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800-695-2919. Sincerely, r� •. 1 -- Arturo Salinas Department Director, Cooperative Procurement v.6.5 �� P. �. BQx 400, Austin, Texas 78767-D4D0 SL10.695. �9] 9 • buy6aard. com � Form ■ ■ �� (Re�, �ctoi�er 2p1 B} Department of the Treasury Internal Revenue Service Req�est for Taxpayer Identification Number and Certificat�on ► Go ta www.irs,gov/FurmW9 for instructians and the latest information. Give Form to the requester. Qo not send ta the IRS. 1 Name (as shown on your income #ax return}. Name is required on this line; do noi leave this line blan Galls Parent Haldings, LLC �-i a� � n O ai c ao Y " U O Y c � a � � u v � � m m � 2 Business name/disregarded eniily name. if different from afaove Galls LLC (FEIN 20-3545989) 3 Check appropriate box tor federal tax classificafion of the person whose name is entered on line 1. Check only ane of the following seven boxes. ❑ Individuak/sole proprietar or ❑ C Gorporation ❑ S Corporation ❑ Partnership ❑ TrusUestate single-member LLC � Lfmited liability company. Enter the tax classffication (C=C corporation, 5=5 corporation. P�Partnership) ► � Note: Check the appropriate box in the line above for the tax classification of the singla-me�nber owner. Do rtiot check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is anather LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwlse, a singEe-member LLC th� is disregarded from the owner should check ihe appraprkate box for the tax classification of its owner. � Other (see insfructions) ► 5 Address (numher, streat, and apt. or suite no.) See instructions. '.O. Box 71628 6 City, stete, and z1P code :hicago, Il. b0694-1628 7 List account number(s) here (optionay Requester's name and address {optionai} �er ldentification Number I En#er your TIN in the appropriate box. The TIN pro�idec! must match the name given on line 1 to a�oid backup w+thholding. For individuals, this is generally your soc'ial security number (SSN}. Howe�er, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Par€ I, later. For ather entities, it is your erriployer identificat'�on number (EINj. If you do not have a number, see How #o gef a TlN, later. Note: If the account is in more than nne name, see the instruetions for line 1. Also see What Name and Number To Give the Requ�ster for guidelines on whose number to enter. Certification Under penaities of perjury, I certify that: 4 Exemptions {codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code {if any) Exemption from FATGA reporting code �ff anyj identffication number �oa000000� 1. The number shown on this farm fs my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup wkthhalding because: (a) I am exempt from backup wfthholding, or (b) I ha�e not #�een notffied by the Interna! Revenu� Service (IflS) that I am subject to backup withholding as a result of a failure to report all interest or di�idends, or (c} the IRS has notified me that I am na longer subject to backup withhold'tng; and 3. I am a 11.5. citizen o+' oYher U.S. person (defined belowJ; and 4. The FATCA code(s) entered an this form (if any) indicating that I am exemp4 from FATCA reporting is correct. n,,..a:s�..,.a:.,.. :....+.....�;.,...- v.,, �..,� �..r �..,�� �� �+ a.,r„ o�F,r.,,� If ��.,� � h��ro hpon ��+ifio�i F,.r tl,a IFIC that �rni i ara ri irrcnilir ci ihiart tn harknn in�i#hhnlriinn hPcai ica VG� Uu4P4w�� u�ouu..uvno. � v�, ���,.o...�..,.>., �.... �w��� � ....�... �. �,.... ��...., .,...,�� ��...���......p ...., �.... ....., f .......... ............� ...,...�...._ ,� -,».,...-r, .........,._...� _'____' you have faiied to report all inierest and dividends on your tax return. For real estate transactions, item 2 does not apply. Far mortgage interest paid, acquisition or abandonrr-�ent of secured property, cancellation of debt, contributions io an indi�idual retirement arrangement {IRA}, and generally, payments other than interesi and dividends, you are not required to sign the certification, but you must pro�ide your correct TIN. See the instructions for Part I!, later. a �f�n Signature of Here U.S.person► General Instructions Date ► �� " �~ Section references are to the Intemal Revenue Code unless otherwise noted. Future de�eiopments. For the latest information about developments re#ated to Form W-9 and its Instructions, such as legislation enacted after they were publlshed, go to www.irs.govlFormW3. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the {R5 must obtain your correct taxpayer identiflcation num6er (TIN} which may be your social security number (SSN}, indi�idual taxpayer identification number (I7W�, adoption taxpayer identification number (ATIN}, or err:ployer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Exarnples of information returns indude, buf are not IimiEsd to, the following. • Form 1099-INT (interest earned or paid) � Social security number � —� or (.qpplie5 t0 2�Go�nlS maMlained uuIside Me U.S.j • Form 1099-Q1V (dividends, including those from stocks or mutual funds) + Form 1099-MISC {various types of income, prizes, awards, or gross proceeds) • ForrrE �099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1�99-S (proceeds from real estate transactions} • Form 1099-K (merchant card and third party network transactiohs) • Form 1098 (home mortgage interest), 7098-E (student loan interest?, 1098-T (tuitiony � Form 1089-C (canceled debt) • Form 1099-A {acquisition or abandonment of secured propertyj Use Form W-9 anly if you are a U.S. person (including a resident alien), to provide your correct TIN. 1/ you do not refurn Form W-9 to the requester with a 77N, ypu might be subject to 6ackup wifhholding. See What is backup withholding, later. Cat. 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L � a� a� +' *, � �n = *, � � � � � � � � � �,�,0.� a��'� o a� r�� � r�o � r�v� .L � = L Q - � = L Q � = L Q � � Q � �L O �L � � �L � U +' V � v � � V "a O � � C "� O � � � "� O � � � v<n N o N o�� � N� a� c�� � a� c�� � a� c~'� G� � L L C `� C V�' O`� � V�' O`� � V�' O`� 7 c/i � � � � � O � = C a+ W � a--' � � +�'-+ w � a--' � � +�'-+ w � a--' � W +�'-+ � p� p �� �� ~ p O �� v Q j O o� v Q j O o� t�.� rp � ~ � N � � � � O � � O r�o � � 6 O � t�p � � 6 O � t�p � � � O o�'� � Ocnacn p z�,�cnwa z��cnwa z��cnina � o c N � � �. +�,+ Z uMi � +�,+ Z � � � � � a� � � � � O a 0 a` � � � � � � _ � a� � � a� .� 6 N i W O Z J � a � a � � � .� a p1 0 � U ri DATE: 4/7/2020 REFERENCE NO.: **M&C 20-0218 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: 13P BB 603-20 PUBLIC SAFETY BSR � SUBJECT: Authorize Non-Exclusive Purchase Agreements for Public Safety Supplies and Equipment with Casco Industries, Inc., Dana Safety, GT Distributors, Inc., Daco Fire Equipment, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, LLC, and Big Country Supply, Using a Cooperative Contract in the Combined Annual Amount Up to $6,621,000.00 for the City Departments (ALL COUNCIL DISTRICTS) RECOM NDATION: It is recommended that the City Council authorize Non-Exclusive Purchase Agreements for public safety supplies and equipment with Casco Industries, Inc., GT Distributors, Inc., Daco Fire Equipment, Dana Safety, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, LLC, and Big Country Supply, using Texas Association of School Boards BuyBoard Contract No. 603-20 in the amount up to $6,621,000.00 for the City departments. DISCUSSION: The Police, Fire and Municipal Courts Departments approached the Purchasing Division to finalize annual agreements to purchase supplies and equipment for police officers, firefighters, marshals and new recruits on an as-needed basis from multiple vendors. City is utilizing Texas Association of School Boards BuyBoard (TASB) Cooperative Purchase Agreement Contract No. 524-17 to procure public safety supplies and equipment from multiple suppliers for a total amount up to $6,621,000.00. The services include firearms, ammunition, tactical/riot equipment, vehicle equipment, night vision/thermal imaging equipment, fingerprint equipment, uniforms, red light monitoring systems, speed enforcement equipment, breathing apparatus, protective clothing, gas detection devices, and fire hoses/nozzles. The Agreements also include hourly labor rates for installation/repair service and up-fit for law enforcement service vehicles. On April 11, 2017, City Council (M&C P-12025) authorized Cooperative Agreements with multiple suppliers for Public Safety Supplies and Equipment in the amount up to $5,005,000.00 for the City departments. On March 3, 2020 City Council (M&C 20-0113) authorized an increase in the amount up to $1,000,000.00 for a new total amount up to $6,121,000.00. In addition, on December 5, 2017, City Council (M&C P-12136) authorized Cooperative Agreement with Casco Industries, Inc., for the Fire Department in an annual amount up to $450,000.00. These Agreements will expire on March 31, 2020 The staff recommends awarding multiple vendors offering a variety of products offered through Texas Association of School Boards BuyBoard (TASB) Contract No. 603-20. Recommended vendors are Casco Industries, Inc., GT Distributors, Inc., Daco Fire Equipment, Dana Safety, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, and Big Country Supply. Vendors will be selected for ordering according to price and availability. PRICE ANALYSIS - Staff reviewed the contract price percentage list under the TASB contract. The price list reflected a decrease on certain items and no change on other items. No guarantee was made that a specific amount of goods and services would be purchased; however, Staff estimated annual expenditures in the amount of $6,621,000.00. COOPERATIVE PURCHASE - City Departments will use TASB Contract No. 603-20 to acquire public safety supplies and equipment. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. TASB contracts have been competitively bid to increase and simplify the purchasing power of government entities AGREEMENT TERMS - This Agreement will begin upon City Council approval and end on March 31, 2021 to correspond with the term of the cooperative contract. RENEWAL OPTIONS - Agreements may be renewed, in accordance with the terms of the TASB contract, for two additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain approximately the same as the first year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the department has the responsibility to validate the availability of funds. BQN\\ TO I Fund � FROM I Fund Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Department Account Project Program Activity ID ID Department Account Project Program Activity ID ID Budget I Reference # Amount Year (Chartfield 2) Budget Reference # Amount Year (Chartfield 21 Kevin Gunn (2015) Reginald Zeno (8517) Cynthia Garcia (8525) Blanca Sanchez (8354) ATTAC H M ENTS COOP Public Safetv 603-20-Award-Report.pdf DATE: 4/7/2020 REFERENCE NO.: **M&C 20-0218 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: 13P BB 603-20 PUBLIC SAFETY BSR � SUBJECT: Authorize Non-Exclusive Purchase Agreements for Public Safety Supplies and Equipment with Casco Industries, Inc., Dana Safety, GT Distributors, Inc., Daco Fire Equipment, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, LLC, and Big Country Supply, Using a Cooperative Contract in the Combined Annual Amount Up to $6,621,000.00 for the City Departments (ALL COUNCIL DISTRICTS) RECOM NDATION: It is recommended that the City Council authorize Non-Exclusive Purchase Agreements for public safety supplies and equipment with Casco Industries, Inc., GT Distributors, Inc., Daco Fire Equipment, Dana Safety, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, LLC, and Big Country Supply, using Texas Association of School Boards BuyBoard Contract No. 603-20 in the amount up to $6,621,000.00 for the City departments. DISCUSSION: The Police, Fire and Municipal Courts Departments approached the Purchasing Division to finalize annual agreements to purchase supplies and equipment for police officers, firefighters, marshals and new recruits on an as-needed basis from multiple vendors. City is utilizing Texas Association of School Boards BuyBoard (TASB) Cooperative Purchase Agreement Contract No. 524-17 to procure public safety supplies and equipment from multiple suppliers for a total amount up to $6,621,000.00. The services include firearms, ammunition, tactical/riot equipment, vehicle equipment, night vision/thermal imaging equipment, fingerprint equipment, uniforms, red light monitoring systems, speed enforcement equipment, breathing apparatus, protective clothing, gas detection devices, and fire hoses/nozzles. The Agreements also include hourly labor rates for installation/repair service and up-fit for law enforcement service vehicles. On April 11, 2017, City Council (M&C P-12025) authorized Cooperative Agreements with multiple suppliers for Public Safety Supplies and Equipment in the amount up to $5,005,000.00 for the City departments. On March 3, 2020 City Council (M&C 20-0113) authorized an increase in the amount up to $1,000,000.00 for a new total amount up to $6,121,000.00. In addition, on December 5, 2017, City Council (M&C P-12136) authorized Cooperative Agreement with Casco Industries, Inc., for the Fire Department in an annual amount up to $450,000.00. These Agreements will expire on March 31, 2020 The staff recommends awarding multiple vendors offering a variety of products offered through Texas Association of School Boards BuyBoard (TASB) Contract No. 603-20. Recommended vendors are Casco Industries, Inc., GT Distributors, Inc., Daco Fire Equipment, Dana Safety, Metro Fire Apparatus Specialists, Inc., Lone Star Products and Equipment LLC, Galls, LLC, Cap Fleet Upfitters, and Big Country Supply. Vendors will be selected for ordering according to price and availability. PRICE ANALYSIS - Staff reviewed the contract price percentage list under the TASB contract. The price list reflected a decrease on certain items and no change on other items. No guarantee was made that a specific amount of goods and services would be purchased; however, Staff estimated annual expenditures in the amount of $6,621,000.00. COOPERATIVE PURCHASE - City Departments will use TASB Contract No. 603-20 to acquire public safety supplies and equipment. State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. TASB contracts have been competitively bid to increase and simplify the purchasing power of government entities AGREEMENT TERMS - This Agreement will begin upon City Council approval and end on March 31, 2021 to correspond with the term of the cooperative contract. RENEWAL OPTIONS - Agreements may be renewed, in accordance with the terms of the TASB contract, for two additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall remain approximately the same as the first year. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the department has the responsibility to validate the availability of funds. BQN\\ TO I Fund � FROM I Fund Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: Department Account Project Program Activity ID ID Department Account Project Program Activity ID ID Budget I Reference # Amount Year (Chartfield 2) Budget Reference # Amount Year (Chartfield 21 Kevin Gunn (2015) Reginald Zeno (8517) Cynthia Garcia (8525) Blanca Sanchez (8354) ATTAC H M ENTS COOP Public Safetv 603-20-Award-Report.pdf