HomeMy WebLinkAboutContract 53859-R1CSC No. 53859-R1
CITY �F FORT W�RTH
CDNTRACT RENEWAL NOTICE
s�1���ozi
Bean Electrical, In�.
Attn; Roy Beat�
821 East Enon
E�erman, TX 7514�
Re: Cantraet Renewai Notice
Contract No. CS� No. 53859 {the "Cantract"}
Renewal Term No. 1: Apri1 2$, 2021 to Apri127, 2Q22
The aba�e referenced Contra�t with the City of Fort Worth expired on April 27, 2Q21 �the
"Expiration Date"). Pursuant to the terms Contract, the Cantract may be renewed by the mutual
consent of the parties for up to four one-year renewal terms. This letter will memorialize tYce
�ollectiv� desire of the parties ta renew the Cantrac[ %r its first renewal term, which wiil begin
imrrtediately after the Expiration Date. All other terms and conditions of the Contract remain
un�Y�anged. Please r�turn this signed acknawledgement letter tv the address set forth be�ow
acknowledging rece'rpt of the Contract Renewal Notice,
Please log an#v PeopleSoft Purchasing at http:llfartwarthtexas,govlpurchasing to insure
that y�ur campany information is carrect and up-to-date.
If yau ha�ve any questians concerning this Contract Renewal Notice, please �ontact me at
ihe te�ephone number listed beiow.
5incerely,
�•,�� i
Ranjan S. Muttiah
Email: ran�an.muttiah fartworthtexas, o�
Te]: S 17-392-7919
OFFIGIAL RECORD
CITY SECRETARY
FT. VIIQRTH, TX
Contract Reizewal Page l of Z
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g Dana Burghdoff (May 14, 20 17:37 CDT
Y�
Name: Dana Burghdoff
Title: Assistant Ciry Manager
Date:
APPRQVAL REC�MMENDED:
C�NTRACT C�MPLIANCE MANAGER:
By signing I acfcrtowledge that I am the person
respon5ible for the moiiitoring ai�d administration
of this contract, in�luding ensuring a1l
perfarmance a��d reporting requirernents.
�'
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.
Name: Ranjan 5. Muttiah
Title: Senior Pr�fessional Engineer
�
L..��.n ,
William Johnso (May 14, 202115:P CDT)
Name: William .Tohtisan
Ti�te: TPW DirectQr
ATTEST:
By: �������
Name: Mary 7. Kayser
Titie: Ciry Secretary
VENDqR:
Bean
By:
Date:
�: Roy Bean
tle: 1'resident
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APPRDVE❑ A5 T� F�RM AND LEGALITY:
� (�,..,.-=
sy:
Name: Tayfor Paris
Title: Assistant City Attorney
CONTRACT AUTHORiZATI�N:
M&C: 2q-0264
OFFIGIAL RECORD
CITY SECRETARY
FT. VIIQRTH, TX
Contract Renewzl Page 2 of l
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 05/19/20 M&C FILE NUMBER: M&C 20-0264
LOG NAME: 13P19-0053 FLOOD WARNING AND MISC UTILITY SVCS SKR TPW
SUBJECT
Authorize the Execution of an Agreement with Bean Electrical, Inc. for Flood Warning and Miscellaneous Utility Services in an Annual Amount Up to
$134,825.00 and Authorize Four One-Year Renewal Terms for the Transportation & Public Works Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an Agreement with Bean Electrical, Inc. for flood warning and miscellaneous
utility services in an annual amount up to $134,825.00 and authorize four one-year renewal terms for the Transportation & Public Works
Department.
DISCUSSION:
The Transportation & Public Works Department approached the Purchasing Division for an annual agreement for the services of performing non-
structural electronic tasks associated with the high water warning system for Fort Worth sites. These tasks will be performed by City Staff and third
party contractors located throughout the City.
The Invitation to Bid (ITB) consisted of detailed specifications describing the different layouts of typical dimensions for master gauge assemblies,
manhole access, and task orders for layers of conduit of rigid galvanized material above ground for placement of sensors. Also, there will be
removal and installation of concrete pad foundations and cables handled from various ranges of distances from the master gauge station.
The ITB was advertised in the Fort Worth Star Telegram on August 28, 2019, September 4, 2019, and September 11, 2019. The City received one
(1) response.
The evaluation committee evaluated the proposal and recommends awarding a one-year agreement to Bean Electrical Inc. along with four one-
year options to renew. No guarantee was made that a specific amount of services would be purchased.
A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and then approved by the MWBE Office,
in accordance with the MWBE or BDE Ordinance, because the purchase of goods or services is from sources where contracting or supplier
opportunities are negligible.
Upon City Council Approval, the initial term of this Agreement shall begin on the date of City Council approval and end on September 30, 2020.
This agreement may be renewed at the City's option for four additional one-year terms. The renewal action will not require City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Stormwater Utility Fund to support
approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Transportation & Public Works
Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Kevin Gunn 2015
Originating Business Unit Head: Reginald Zeno 8517
Additional Information Contact: Steven Rathers 2057
Cynthia Garcia 8525