HomeMy WebLinkAboutContract 53813-A1AMENDMENT No . 1
TO CITY SECRETARY CONTRACT No. 53813
CSC No. 53813-A1
WHEREAS, the City of Fort Worth (CITY) and The Fain Group, Inc.,
(Design-Builder) made and entered into City Secretary Contract No. 53813,
(the CONTRACT) which was authorized by M&C 20-0140 on the 23 day of
March, 2020 with a project amount of $ 2,303,000.00; and
WHEREAS, the CONTRACT involves design-build services for the
following project:
PROJECT NAME Chisholm Trail Park Phase Two Development; and
WHEREAS, it has become necessary to execute an amendment to the
CONTRACT to provide for an increased scope of work and revised project
amount.
NOW THEREFORE, CITY and Design-Builder, acting herein by and through
their duly authorized representatives, enter into the following
agreement, which amends the CONTRACT:
l.
The CONTRACT is amended to include the following additional
elements: lighting for the two existing soccer fields as further
described herein.
2.
The CONTRACT is amended to provide funding in the amount of
$530,000.00 for the additional elements, design and construction of which
is to be performed by Design-Builder, so that the revised overall project
amount shall be an amount of $2,833,000.00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as
designated Assistant City Manager.
of the date subscribed by the City's
APPROVED:
City of Fort Worth
City of Fort Worth
Design-Build Agreement Amendment
Revised: August 26, 2021
Page 1 of 5
Design-Builder
The Fain Group, Inc.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
uq�erie wqsl�ih toh
Valerie Washington (May 1, 202110:43 CDT)
Valerie Washington
Assistant City Manager
DATE : M a�/ 1H� 2�21
APPROVAL RECOMMENDED:
r����d <'�.r�C'�
Richard Zavala (May 16, 202119:39 CDT)
Richard Zavala
Director, Park & Recreation Department
Contract Compliance Manager:
�� i
L�Fra r(M 14, 202115:45 CDT)
Larry Frazier
President
DATE : M a�/ 14� 2�21
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
Fy���z>�lc�� �, o�zl cc�c�
Carlos M Gonzalez
Park Planner
City of Fort Worth
Design-Build Agreement Amendment
Revised: August 26, 2021
Page 2 of 5
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
APPROVED AS TO FORM AND LEGALITY:
DBlack (Mav 17. 2021 18:16 CDTI
Douglas W. Black
Assistant City Attorney
ATTEST:
M&c : 21-0220
Date : 03/23/2021
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Mary J. Kayser � o 00 �d
City Secretary �d�� �°°000000000 �`a
City of Fort Worth
Design-Build Agreement Amendment
Revised: August 26, 2021
Page 3 of 5
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Not Used
City of Fort Worth
Design-Build Agreement Amendment
Revised: August 26, 2021
Page 4 of 5
FUNDING BREAKDOWN SHEET
City Secretary No. 53813
Amendment No. 1
Department Fund-Account-Center Amount
PARD 30110-0800450-5740010-101769-9180-9999 $530,000.00
Total: $530,000.00
City of Fort Worth
Design-Build Agreement Amendment
Revised: August 26, 2021
Page 5 of 5
City of Fort Worth, Texas
Mayor and Council Communication
DATE: 03/23/21
M&C FILE NUMBER: M&C 21-0220
LOG NAME: 80CHISOLM TRAIL PARK PH.2 AMENDMENT NO. 1
SUBJECT
(CD 6) Authorize Execution of Amendment No.1 to the Design-Build Agreement with The Fain
Group, Inc. for Chisholm Trail Park, Phase II, in the Amount of $530,000.00, to Provide for
Additional Scope of Work, for a Revised Contract Value of $2,833,000.00, Adopt Appropriation
Ordinance and Amend the FY2021-2025 Capital Improvement Program (2018 Bond Program)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No.1 in the amount of $530,000.00, to the Design-
Build Agreement with The Fain Group, Inc., to provide for additional scope of work for
Chisholm Trail Park (City Secretary Contract No. 53813) (City Project No. 101769), for a
revised contract value of $2,833,000.00;
2. Adopt the attached appropriation ordinance increasing receipts and appropriations in the
amount of $600,000.00 in the PARD Dedication Fees Fund from available funds; and
3. Amend the FY2021-2025 Capital Improvement Program.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of an
amendment to the Design-Build contract with The Fain Group, Inc., (M&C 20-0140, March 3, 2020)
to provide for additional scope of work, appropriate additional funds from available Park
Dedication fees and amend the FY 2021-2025 Capital Improvement Program.
The 2018 Bond Program Proposition B: Parks and Recreation Improvements, within the category
of Community Park Improvements, included $2,500,000.00 for Chisholm Trail Park. The additional
scope of work will include the design, and construction of a playground, large picnic shelter, and
trail connection.
The addition of $530,000.00 to the project cost will increase the Guaranteed Maximum Price
(GMP) and will include the Design-Builder's fee. $70,000.00 has been allocated for the City's
additional construction inspection, materials testing, and project management and administration.
Project Budget Fund Amount
Fain Design-Build Agreement 2018 Bond �1,703,000.00
Program
PARD
Fain Design-Build Agreement Dedication $600,000.00
Fees
Contingency, Inspection, Material
Testing, Project Administration
Fain Design-Build Amendment &
Continaencies
Inspection, Material Testing, Project
Administration
Total
2018 Bond
Program
2018 Bond
Proa ra m
2018 Bond
Program
$197, 000.
$530,000.
$70,000.
,100,000
Contract time is 240 calendar days. Construction started in August 2020, and is scheduled to be
completed by November 2021. As of January 31, 2021, the cumulative unfunded total of all
previously approved M&C's increased the department's estimated annual maintenance by
$543,982.00 beginning in FY2022. Chisholm Trail Park is estimated to increase the
department's annual maintenance by $25,766.00 beginning in FY2022.
Funding for this project was included in the FY2021-2025 Capital Improvement Program in the
amount of $2,500,000.00. Additional funding in the amount of $600,000.00 is needed due to the
additional scope of work which will include the design and construction of a playground, large
picnic shelter, and trail connection. The action in this M&C will amend the FY2021-2025 Capital
Improvement Program as approved in connection with Ordinance 24446-09-2020.
This project is included in the 2018 Bond Program. Available resources within the General Fund
will be used to provide interim financing until debt is issued. Once debt associated with the project
is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the
bond election (Ordinance No. 23209-05-2018) and subsequent actions taken by the Mayor and
Council.
The Fain Group has agreed to maintain the initial MBE commitment of 15% included in the original
agreement and extend and maintain that same MBE commitment of 15% to this first amendment.
Therefore, The Fain Group remains in compliance with the City's BDE Ordinance and attests to its
commitment by its signature on the Acceptance of Previous MBE Commitment form executed by
an authorized representative of its company.
Chisholm Trail Park is located in COUNCIL DISTRICT 6.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the PARD Dedication Fees,
Neighborhood Unit 1-20 and Unspecified - All Funds projects within the PARD Dedication Fees
Fund, and upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds will be available in the PARD Dedication Fees Fund for the
Chisholm Trail Park project to support the approval of the above recommendations and the
execution of the amendment to the Design-Build agreement. Prior to an expenditure being
incurred, the Park & Recreation Department has the responsibility of verifying the availability of
funds.
Submitted for City Manager's Office by: Valerie Washington 6192
Originating Business Unit Head: Richard Zavala 5704
Additional Information Contact: David Creek 5744
Expedited
.
■
FAI N
Building Relationships
Constructing Futures
P.O. Box 164308
Fort Worth, TX 76161
817-927-4388
817-927-4389 Fax
www.fainqp.com
April 27, 2021
Carlos Gonzalez
Fort Worth Park & Recreation Department
4200 S Freeway Suite #2200
Fort Worth, Texas 76115
Re: Chisholm Trail Park Phase II Amendment 1
Mr. Gonzalez:
Attached you will find a breakdown of our cost amendments for the Chisholm Trail Park Phase II which will bring our
GMP to a total of $2,833,000.00. This total is based upon the 60% drawings produced by the 0'Flinn Design Group
dated March 21, 2021. The only exceptions to these drawings are as we discussed removing the inner portion of the
head in parking stalls at the parking lot expansion and the water line source to come from the existing system as to
alleviate the need for a new tap and meter out in Summer Creek Drive.
We have attached a schedule as well that reflects a construction duration until the end of 2021 assuming we are
cleared to begin work on June 1 of 2021.
The work associated with the amendment will be to extend the park road and add a new parking area to serve the
north side of the park. It will provide for a new playground area, as well as some enhanced paving to match the
enhanced paving constructed during phase 1 of this project. A new 28' x 58' pavilion will be constructed along with
associated benches, trash receptacles picnic tables antl BBQ grilles. A concrete trail extension will connect the
northern residential neighborhood to the park as well. Irrigated trees and landscaping will also be added to the
northern portion of the project as well.
Sincerely,
�
Larry Frazier
President
�
�
FAI N
Chisholm Trail Park Phase II
Original D-B Contract
Design
1 Project Management
2 Site Survey
3 Easment Removal (NE Property)
4 Site Design and Layout
5 Civil Engineering
6 Structureal Engineering
7 Skate Park Lighting
8 Design Build Management Fee
9 General Conditions
Total Design
Construction
1 Skate Park
2 Skate Park Lighting
3 SWPPP
4 Erosion Control measures
5 Tree Vegetation protection
6 Grass Establishment
7 Earthwork
8 North Parking Lot
9 Playground
10 Trail Segment A
11 Trail Segment B
12 Large Pavilion 40 x 40
13 Trail Segment C
14 Trail Segment G
Total Construction
Total Design
Total Construction
TOTAL GMP
Original Contract Agreement
Total GMP
Remaining Funds
CONTRACT AMEDMENT NO. 1
1 Consultant Service Design Cost
2 Existing Soccer Field Lighting
3 Design Build Management Fee
4 Change Order Allowance
Total Amedment Cost (MWBE)
Remaining Funds from Original Contract
Total Contract Amendment
Original Contract Agreement
Amendment Total
Total Revised Contract Amount
FORT WORTH
$2,303,000.00
$ 11,500.00
$ 16,500.00
$ 3,500.00
$ 73,500.00
$ 7,500.00
$ 5,000.00
$ 10,500.00
$ 88,499.19
$ 287,106.00
$ 503,605.19
$ 725,000.00
$ 140,658.00
$ 4,693.00
$ 20,365.00
$ 1,130.00
$ 4,000.00
$ 28,456.25
$ 233,475.00
$ 164,642.00
$ 6,372.00
$ 25,263.80
$ 126,936.00
$ 18,880.00
$ 22,125.00
$ 1,521,996.05
$ 503, 605.19
$ 1,521,996.05
$ 2,025,601.24
$ 2,303,000.00
$ 2,025,601.24
$ 277,398.76
$ 50,000.00
$ 635,000.00
$ 56,855.00
$ 65,543.76
$ 807,398.76
$ 807,398.76
$ 277,398.76
$ 530,000.00
$ 2,303,000.00
$ 530,000.00
$ 2,833,000.00
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FORTWORTHo CHISHOLM TRAIL PARK
PHASE2—CD6