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HomeMy WebLinkAboutContract 55737CSC No. 55737 THE STATE OF TEXAS COUNTY OF TARRANT JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Tarrant County Elections Administrator and the foilowing political subdivisions located entirely or partially inside the boundaries of Tarrant County: ARLINGTON ISD AZLE ISD BIRDVILLE ISD CARROLL ISD CASTLEBERRYISD CITY OF ARLINGTON CITY OF AZLE CITY OF BEDFORD CITY OF BENBROOK CITY OF BLUE MOUNQ CITY OF COLLEYVILLE CITY OF EULESS CITY OF EVERMAN CITY OF FORT WORTH CITY OF GRAND PRAIRIE CITY OF GRAPEVINE CITY OF HALTOM CITY CITY OF HASLET CITY OF HURST CITY OF KELLER CITY OF KENNEDALE CITY OF LAKE WORTH CITY OF MANSFIELD CITY OF NORTH RICHLAND HILLS CITY OF PELICAN BAY CITY OF RICHLAND HILLS CITY OF RIVER OAKS CITY OF ROANOKE CITY OF SAGINAW CITY OF SANSOM PARK CITY OF SOUTHLAKE CITY OF WATAUGA CITY OF WESTWORTH VILLAGE CROWLEY ISD EAGLE MOUNTAIN-SAGINAW ISD EVERMAN ISD FORT WORTH ISD GODLEY ISD GRAPEVINE-COLLEYVILLE ISD HURST-EULESS-BEDFORD ISD KELLER ISD KENNEDALEISD LEWISViL1.E ISD MANSFIELD ISD NORTHWEST ISQ TARRANT REGIONAL WATER DISTRICT TOWN OF EDGECLIFF VILLAGE TOWN OF FLOWER MOUND TOWN OF LAKESIDE TOWN OF PANTEGO TOWN OF WESTLAKE TARRANT COUNTY FOREST HILL LIBRARY DISTRICT TARRANT COUNTY COLLEGE The Tarrant County Elections Administrator and fhe political subdivisions mentioned above may be collectively referred to as "Parties" or "Party". This contract is made pursuant fo Texas Election Code Sections 31.092 and 271.002 — 271.004, if applicable, and Texas Education Code Secfion 11.0581 for a joint May 1, 2021 election to be administered by the undersigned Tarrant County Elections Administrator, hereinafter referred to as "Elections Administrator." This term includes the Assistant Elections Administrator in the Elections Administrator's absence or disability. REcirac.s I OFFICIAL RECORD CITY SECRETARY FT. W�RTH, TX Joint Election Agreement and Contract for Election Services --- Page 1 � EA Initials Entity Rep Initials Each participating authority listed above plans to hold a general and/or special election on May 1, 2021. If a run-ofF election or a repeat election is necessary because of legal action, the date of that election will be June 5, 2021. The County owns an electronic voting system, the Hart InterCivic Verity Voting System {Version 2.4), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is complian# with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions, also known interchangeably as "Entities" or "participating authorities", desire to use the County's electronic voting sysfem and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. The entity desires to contract for the voting system as described, in tandem with the County's elections services through the Elections Administrator's office, and to compensate the County for such use and to share in otlier expenses connected with join elections in accordance with the applicable provisions of law and of this contract. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The Parties agree fo hold a"Joint Eleciion" with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Tarrant County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Tarrant County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this Agreement. . The Tarrant County Electians Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. Legal advice to or legal representation of the Entities/political subdivisions/participating authorities by the Election Administrator's office or lawyers who advise or represent the Election Administrator is not included herewith; each Entity should consult with its own counsel for any legal issues that arise, or with the Texas Secretary of State, as appropriate. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. Each participating authority agrees to adopt the adopt the Verity Voting System v. 2.4, from HART InterCivic, as the Voting System for this election, so that it may be used, in accordance with fhe terms and conditions specified in the certification order issued by the Texas Secretary Of State, for all forms of voting, including election day voting at polling locations, early voting in person, early voting by mail, and provisional voting. At each polling location, joint participants shall share voting equipment and supplies to the extent possibie. The participating parties shall share a mutual ballot in those polling places where jurisdictions overlap. However, in no instance shall a voter be perrnitted to receive a ballot containing an office or proposition stating a measure on which the voter is ineligible to vote. Multiple ballot styles shail be available in fhose shared polling places where jurisdictions do not overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elec#ions Administrator shall be responsible for the preparation and publication of all voting system testing notices that are required by the Texas Eiection Code. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English, including (but not necessarily limited to), as required by law, Spanish and Vietnamese. Each participating authority shall provide a copy of their respective election orders and notices to the Tarrant County Elections Administrator. Joint Election Agreement and Contract for Election Sevvices --- Page 2 � EA Initials Entity Rep Initials III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Sec#ion 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alt8rnate location with the approval of the affected participatirig authorities. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 1, 2021 joint election are different from the polling p'lace(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 1, 2021 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 1, 2021 election. This notice shall be written in both the English, Spanish, and Vietnamese languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Tarrant County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual [(fluent in both English and Spanish) and (fluent in both English and Vietnamese)]. In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic or Vietnamese population as determined by the most recent Census used for such determinations shall have one or more election officials who are fluent in both English and Spanish, or both English and Vietnarnese, as applicable. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for interpretation and translation services as needed at that polling place. , The Elections Administrato� shall nofify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to ensure that all election judges appointed for the Joint Election are eligible to serve. i The Elections Administrator shall arrange for the training and compensation of all election judges and cierks. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying the judge of the appointment, fhe time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Tarrant County pursuant to Texas Election Code Section 32.091 or other law applicable to compensation for the election-related work. The election judge will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Election judges and cferks who attend voting equipment training and/or procedures training shall be compensated at the same hourly rate that fhey are to be paid on Election Day. The Elecfions Administrator may employ other personnef necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Tarrant County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EWUIPMENT Joint Election Agreement and Contract for E{ection Services --- Page 3 n, //�--' EA Initials Entity Rep Initials The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, official ballots, sample ballots, voter registration lists, and afl forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more fhan one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content far more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), College District, and other politicai subdivisions. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election, as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Tarrant County pursuant to Section 83.052 of the Texas Election Code. Deputy early Voting clerks who are permanent employees of the Tarrant County ;Elections Administrator or any participating authority shall serve in that capacity without additionai compensation. Early Vating by personal appearance will be held at the locations, dates, and times listed in Attachment "B" of this document. Any qualified voter of the Joint Efection may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for earfy voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballo#s to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The Elections Administrator will be responsible for managing the Annual Ballot by Mail voters for whom the Elections Administrator has received an Application for Ballot by Mail. In addition to making the information on the roster for a person who votes an early voting ballot by personal appearance available for public inspection not later than the beginning of the regular business hours on the day after the date the information is entered on the roster, the Elections Administrator shal! post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 10:00 AM each business day. VII. EARLY VOTING BALLOT BOARD AND SIGNATURE VERIFICAi�ON COMMITTEE Tarrant County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional Joint Election Agreement and Contract for Election Services --- Page 4 � EA Initials Entity Rep Initials members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efFiciently process the early voting ballots. The Elections Administrafor shall determine whether a Signature Verification Committee is necessary, and if so, shall appoint the members. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central and remote counting stations to receive and tabulate the voted ballats in acco�dance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Tabulation Supervisor: Presiding Judge: Heider Garcia, Elections Adminis#rator Troy Havard, Assistant Elections Administrator David Lambertsen The counting station manager or his/her representative shall deliver timely cumulative reports of the election results as precinct report to the central and remote counting stations and are tabulated. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station or by electronic distribution and by posting to the Tarrant County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Tarrant County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone fram individual polling locations. The Elections Administrator will prepare the unofficial canvass reports that are necessary for compliance with Election Code Section 67.004 after all precincts have been counted and will deliver a copy of these unofficial canvass reports to each participating authority as soon as possible after all returns have been t�bufated. Each participating authority shall be responsible for the official canvass of its respective election(s). The Elections Administrator will prepare the electronic precinct-by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator agrees to upload these reports for each participating authority unless requested otherwise. The Elections Administrator shall be responsible for conducting the post-election manual recaunt required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. % IX. PARTICIPATING AUTHORITlES WITH TERRiTORY OUTSIDE TARRANT COUNTY Each participating authority with territory containing population outside Tarrant County agrees that the Elections Administrator shall administer anly the Tarrant County portion of those elections. X. RUNOFF ElECTIONS Each participating authority shall have the option of extending the terms of this Agreement thraugh its runoff election, if applicable. In the event of such runoff election, the terms of this Agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days after the original election, not counting election day. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Joint E�ection Agreen�►ent and Contract for Election Services --- Page 5 EA lnitials Entity Rep Initials Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 1, 2021 election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be June 5, 2021. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per Election Day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polfing place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants, Costs for Voting by Personal Appearance shall be allocated based upon the actual costs associated with each voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the voting sites located within their jurisdiction. Participating authorities that do not have a voiing site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by Mai! shall be allacated according to the actual number of ballots mailed to each participating authority's voters. Participating authorities having the majority of their voters in another county, and fewer than 500 regisfered voters in Tarrant County, and that do not have an Election Day polling place or early voting site within theirjurisdiction shall pay a flat fee of $400 for election expenses. � Each participating authority agrees to pay the Tarrant County Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs (but not less than $ 75.00) in accordance with Section 31.100(d) of the Texas Election Code. The Tarrant County Elections Administrator shall rleposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. Cost schedute and invoicinq. A cost estimate for the services, equipment, and supplies provided by the Elections Administrator for the election and the runoff election is shown below and in section XII of this Agreement. This cost estimate shall serve as the cost schedule agreed upon by the contracting parties, as referenced in Section 31.093(a), Texas Election Code. As soon as reasonably possible after the election or the runoff election, the Elecfions Administrator will submit an itemized invoice to each Party (i) for the actual expenses he/she incurred as described above and (ii) for the Elections Administrator's fee as described above. The invoice shall reflect any advance monies paid and any direct payments made. The Elections Administrator will use his/her best efforts to submit the invoice within thirty (30) days after the election or within ten (10) days after the runoff election. The Elections Administrator's invoice shall be due and payable by each Party to the address set forth in the invoice within thitty (30) days after its receipt by the Party. If the Party disputes any portion of the invaice, the Party shall notify the Elections Administrator in writing within such thirty-day period or the invoice will be presumed to be a true and accurate rendering of the amount that is due. XII. COST ESTIMATES AND DEPOSIT OF FfJNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. Each participating authority agrees to pay the Tarrant County Elections Administrator a deposit of approximately 75% of Joint Election Agreement anci Contract for Election Services --- Page 6 � EA Initials Entity Rep Initials this estimated obligation within fifteen (15) days after executian of this Agreement. The exacf amount of each participating authority's obligation under fhe terms of this agreement shall be calculated after the May 1, 2021 election {or runoff election, if applicable), and if the amount of an authority's total obligation exceeds the amount deposited, the authority shall pay to the Elections Administrator the balance due within thirty (30) days after the receipt of the final invoice from the Elections Administra#or. However, if the amount of the authority's total obligation is less than the amount deposited, the Elections Administrator shall refund to fhe authority the excess amount paid within thirty (30) days after the final costs are calculated. The to.tal estimated obligation and required deposif for each participating authority under the terms of this Agreement shall be as follows: Political Subdivision ARLINGTON ISD AZLE ISD BIRDVILLE ISD CARROLL ISD CASTLEBERRYISD CITY OF ARLINGTON CITY OF AZLE CITY OF BEDFORD CITY OF BENBROOK CITY OF BLUE MOUND CITY OF COLLEYVILLE CITY OF EULESS CITY OF EVERMAN CiTY OF FORT WORTH ; C1TY OF GRAND PRAIRIE CITY OF GRAPEVINE CITY OF HALTOM CITY CfTY OF HASLET CITY OF HURST CITY OF KELLER CITY OF KENNEDALE CITY OF LAKE WORTH CITY OF MANSFIELD CITY OF NORTH RICHLAND HILLS CITY OF PELICAN BAY CITY OF RICHLAND HILLS CITY OF RIVER OAKS CITY OF ROANOKE CITY OF SAGINAW CITY OF SANSOM PARK CITY OF SOUTHLAKE CITY OF WATAUGA CITY OF WESTWORTH VILLAGE CROWLEY ISD EAGLE MOUNTAIN-SAGINAW ISD EVERMANISD FORT WORTH ISD GODLEY ISD GRAPEVINE-COLLEYVILLE ISD Actual # Billed # Estimated Polis Polis Cost 31 4 6 3 3 31 2 1 114 4� � 1 1 2 6 3 1 1 2 0 4 1 2 2 1 11 8 7 94 0 3 8.04 1.00 2.00 0.75 0.65 7.65 0.58 0.33 0.50 0.20 0.33 0.75 0.25 31.47 1.08 0.33 0.33 0.25 0.33 1.00 0.27 0.37 1.35 1.08 0.25 0.33 0.45 0.00 0.90 0.20 0.50 0.75 0.33 2.71 1.80 1.50 26.48 0.00 0.83 $ 45,337.16 $ 5,746.24 $ 18, 080.67 $ 5,066.97 $ 3,700.44 $ 42,926.33 $ 4,377.48 $ 4,811.37 $ 7,288.56 $ 3,328.67 $ 4,881.04 $ 6,089.38 $ 3,403.65 $ 149, 938.54 $ 7,181.45 $ 4,881.04 $ 4,881.04 $ 6,326.50 $ 4,881.04 $ 7,098.18 $ 4,473.56 $ 6,593.04 $ 9, 926.49 $ 11,195.00 $ 3, 389.90 $ 4,811.37 $ 3,107. 90 $ 400.00 $ 5, 773.27 $ 2,320.19 $ 4,326.29 $ 4,963.39 $ 2,905.89 $ 18,013.87 $ 8,975.97 $ 7,595.01 $ 104, 347.52 $ 400.00 $ 10,189.86 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Deposit Due 34, 010. 00 4,310.00 13,570.00 3,810.00 2, 780. 00 32,200.00 3,290.00 3, 610. 00 5,470.00 2, 500. 00 3,670.00 4, 570.00 2, 560. 00 112,460.00 5,390.00 3,670.00 3,670.00 4,750.00 3,670.00 5,330.00 3,360.00 4,950.00 7,450.00 8,400.00 2,550.00 3,610.00 2,340.00 300.00 4,330.00 1,750.00 3,250.00 3,730.00 2,180.00 13, 520.00 6,740.00 5,700.00 78,270.00 300.00 7, 650. 00 Joint Election Agreement and Contract for Election Services --- Page 7 r,,, , J` �� EA Initials Entity Rep Initials HURST-EULESS-BEDFORD ISD KELLER ISD KENNEDALEISD LEWISVILLE ISD MANSFIELD ISD NORTHWEST ISD TARRANT REGIONAL WATER DISTRICT TOWN OF EDGECLIFF ViLLAGE TOWN OF FLOWER MOUND TOWN OF LAKESIDE TOWN OF PANTEGO TOWN OF WESTLAKE TARRANT COUNTY FOREST HILL LIBRARY DISTRICT TARRANT COUNTY COLLEGE TOTALS 6 11 12 6 115 1 0 1 1 3 4S 1 93 663 1.67 3.28 0.27 0.00 2,64 1.70 31.60 0.17 0, 00 0.17 0.25 0.62 11.81 0.33 23.54 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 16,416.59 22,559.92 4,473.56 400.00 16,631.55 10,660.76 149, 306.12 2, 715.28 400.00 5, 823.40 3, 042, 93 4,502.18 83,652.70 3,997.96 156, 093.91 $ $ $ $ $ � $ $ $ � $ $ $ $ $ 12,320.00 16,920.00 3, 360.00 300.00 12,480.00 8,000.00 111,980.00 2, 040.00 300.00 4,370.00 2,290.00 3,380.00 62,740.00 3,000.00 117,080.00 176 $1,034,611.14 $ 776,230.00 XIII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this Agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Tarrant County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses (but not less than $ 75.00). Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, wiih the exception of the early voting site located at the Tarrant County Elections Center, may be dropped from the joint election unless one or more of the remaining participating authorities agree to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIV. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of fhe Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage af county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records ofthe election are involved in any pending eiection contest, investigation, litigation, or public information request, the Elections Administrator shalf maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or public information reques# which may be filed with the participating authority. XV. RECOUNTS Joint Eleciion Agreement and Contract for Election Services --- Page 8 /� EA Initials Entity Rep Initials A recount may be obtained as provided by Title 13 of the Texas Efection Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who perForms the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XVI. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies af this document with the Tarrant County Judge and the Tarrant County Auditor in accordance with Section 31.099 of the Texas Election Code. 3. Nothing in this Contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This Agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. AlI Parties shall comply with all applicable laws, ordinances, and cotles of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any patty of a breach of any provision of this Agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any Amendments of this agreement shall be of no effect unless in writing and signed by all Parties hereto. 9. In the event of an emergency or unforeseen event on Election Day that requires adjustment to these procedures to keep the election operating in a timely, fair, and accessible manner, Elections Administrator may make such , adjustments to the procedures herein as the circumstances require. loint Election Agreernent and Contract for Election Services --- Page 9 EA Initials ntitE y Rep Initials XVII.JOINT CONTRACT ACCEPTANCE AND APPROVAL By the signatures on the attached pages, the Elections Administrator and the representative of each entity warrant andrepresent that they are authorized to enter into this Contract. WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW: The Elections Administrator: tli£J HeirGarcia Elections Administrator Date------'-'k)"'--'S::;.......i_(....;.1 ip__.(_2_0_z_1 ________ _ The State of Texas County of Tarrant §§ Before me, the undersigned authority, on this day personally appeared Heider Garcia, known to me to be the person whosename is subscribed to the foregoing instrument and acknowledged to me that he executed _tl;le same for the purpose andconsideration therein expressed. Given under my hand and seal of office on this the lD-t:!I day of fil.!j 2ot.l. (Seal) C ), ll"J,/a_, lUre of Notary ............................ � ....... --., MARIA SERNA Notary Public, State of Texas Notary ID 12596975-4 My Commission Exp. 04·21-2025 Joint Election Agreement and Contract for Election Services ---Page 10 By the signatures on the attached pages, the Contracting Officer and the representative of each entity warrant and represent that they are authorized to enter into this Contract. WITNESS THE FOLLOWING SIGNATURES AND SEAL ON THE DATE SHOWN BELOW: Date--=S-----'-/_i l(;_�_/c'_:J_L/ ___ _ The State of Texas §County of Tarrant §/)Ao �_A � Before me, the undersigned authority, on this day personally appeared r4��PRESENTATl\f'E, known to me to be the persons whose name is subscribed to the foregoing instrument and acknowledged to me that he/she execut�d the same for th� J;>Urpose and consideration therein expressed. Given under my hand and seal of office on this the Lf../J.._ day of ,� ,2 �/ ·or Assistant City Attorney Contract Compliance Manager: ATTEST: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ens,uring all performance and r7p-o__sting requirements. -r-,--,._.-1�••/ Joint Election Agreement and Contract for Election Services ---Page 11 -� EA Initials �-tntityReplrlitials Jolnt General and Special Electians- May 1, 2021 Elecclones Generales Conjuntas y Especlales - i de mayo de 2021 Ke't Hdp 7o'ng Tuye'n Cu v5 Bau Cu' Dac 8i@C Ng�y -1 ThAng 5, 2021 Page 1 of 7 as of 3/22/2o2I Jolnt Ge�eral and Speclal Electlans-May 1, 2021 Elecciones Generales Conjuntas y Especiales -1 de maya de 2021 Ke't Hpp Yong 7uyen CiV va Bau Ct( Dac Blgt Ngay- 17hang 5, 2021 Countywide Palling Place Voting Area Address Clty and ZIp Lugar de Vataci6n del Condado area de vofaN6n Dtreccibn Ciudad yCbdfgo O(a Die'm Bo Phie'u To6n quPn Khu Vkc B6 Phie'u Dja Ch! Thdnh Pho v6 Ma 9vu f71@n Corey Academy [a(eterla 5200 Kelly EIIIottRoad Arlington, T7( 76017 TmettBolesluniorHighSchool GymA 39005authwestGreenOaksBoulevard Arlington,7X 76017 Ferguson Eduwtion Center Lo66yor Cafe[orium 6U0 Southeast Green Oaks Boulevard Adfng[on, T% 76018 Fltzgeald ElementarySchool Lobby 5201 Creek Valley Drive Arlington, TX 76018 L. R. Be6ensee Elementary5chool Lo66y 59001nks Lake Drive Arlington, TX 76018 B.J. Clark Bullding SeniorCenter 601 Southeast Parkway Azle, TX 76020 Pelican Bay City Hall Council Room 1300 Peltcan Clrcle Pelican Bay, TX 76020 Pat May Center Rooms D2 & D3 1849-8 Central Drive Bedford, TX 76022 Precinc[One Garage Large Meeting Raom 80� Eas[ Rendon Crowfey Road Burleson, TX 76028 Tarver Rendon Elementary School Front Foyer 6065 Ret[a Mansfleld Road Burleson, TX 76028 Colleyville Clty Nall 2nd FloorTralning Room S00 Maln Street l Colleyville, 7X 76034 Crowley 9th Grade Campus Library 1016 FM 1187 Crowley, iX 76036 Euless Famfly Llfe Senlor Center Ar[s & Crahs ftoom 300 West Mfdway Drive Euless, TX 76039 St.John Mlsslonary Baptist Church Family Ufe Center 3324 House Anderson Road Euless, TX 76Q40 TheRECo(Grepevine HallwayonSenlorSide/OutsldeofStewartHall 1175MunlclpalWay Grapevine,l7f 76051 PormerHaslet Elementary School Ll6rary 501 Schaol House Road � Haslet,T% 76052 SenderaRanchElementarySchool Gym 1216DiamondbackLane Hasiet,TM 76052 Brookslde Center Mafn Room 1244 8rookside Drive Hurst, TX 76053 Kennedale CommunityCenter CommunityCenter 316 West3rdStreet Kennedale, TX 76060 Donna Shepard Leadership Awdemy Gym 1 ' 1280 FM Road 1187 MansFleld, T% 76063 1. L. Bo�en Elementary School Lihrary 1401 CountryClub Drive Mansfleld, TX 76063 Mansfleld Sub-Courthouse Ffrst Floor Conference Room 1100 East Broad Street Ma nsfleld, iX 76063 Vernon Newsom Stadtum Lou Splegel Communi[y Room 3700 East Broad Street Mans(leld, 7X 76063 Southlake Town Hall 3rd FloorTralnfng Rooms A,B,C,D 1400 Maln Street Southlake, TX 76092 Greenway Church Lob6y & Hallway 1816 �elga Street Fort Worth, TX 76102 TarrantCounty Plaza Bullding Early Voting Room 3rd Floor 2018urnett Street Fort Worth, i% 76102 Trinity Terrace Chlsholm Room 1600 Texas Street Fort Worth, TX 76102 Christ Cathed ral Ch urch EVent Center or Cafe Area 3201 Puringto� Avenue Fort Worth, TX 76103 Meadowbrook Elementary School Cafeterla 433a Meadowbrook Orive Fart Worth, T7( 76103 Page 2 oF 7 as of 3/22/2021 Joint General and Speclal Electlons- May 1, 2021 Elecclanes Generales Conjuntas y Especiales -1 de mayo de 2021 Ke'[ Hqp T�ng 7vyen Ci! va 9av C'V Dac Bigt NgSy -1 Thang 5, 2021 Page 3 of 7 as of 3/22/2021 Jofnt Generel and Speclal Electlons - May 1, 2021 Elecclones Generales Conjuntas y Espectales -1 de mayo de 2021 K�tHppTo'ngTuye'nCVvaBauC'vD$cBt�t Ngay-1Thang5,2021 Page 4 of 7 as of 3 j22/2021 loint General and Special Electians- May 1, 2021 Elecclones Generales Conjuntas y Espec(ales -1 de mayo de 2021 Net Hqp To'ng Tuyen Cif v� 8`au CV Ujc Blpt NgSy -1 ThAng 5, 2021 Page 5 oi 7 as of 3/22/2021 Joint General and Speclal Electlons - May 1, 2021 Elecciones Generales Conjun[as y Especlales -1 de mayo de 2021 Ket Hp'p Tong Tuye'n CV v5 B`au C6 Dac Bi¢t Ng�y -1 Thang 5, 2621 Countywtde Polling Place Voting Area Address Clty and Zip Lugar de Votacldn deiCandado t�reo de votacl6n Olrecdon Cludod y Cddigo O/a Dfem 6d phle'u ToBn quPn Khu Vpc Bo Ph/e'u oja Ch( Th6nh Pho'vd Ma 8vu Dien Green6rlar Elementary School Cafeteria 1605 Grady lee Street Fort Worth, TX 76134 Hlghland Hllis Community Center Multl-Purpose Room 1600 Glasgow Road Fort Worth, iX 76134 New Hope Fellowshlp Fellowshlp Room 6k105outh Freeway Foh Warth, TX 76134 Parkway Elementary5chool Cafeteria 1320 West Everman Parkway Fort Worth, T% 76134 SL Wke Cumberland Presbyterian Church Family Life Center 1404 Sycamore School Road Fort Worth, T% 76134 Lake Patrol Headquarters Main Lobby 75015urfside Drive Fort Worth, TX 76135 Sheriffs OFFice North Patrol Divislon SO6-CommunityRoom 6651 Lake Wor[h Boulevard Lake Worth, TX 76135 BluebonnetElementarySchool Gym 700DTealDrive FortWorth,TX 76137 Hillwood Middle School Gym Foyer 8250 Parkwaod Hill Boulevard Fort Worth, TX 76137 Summerglen Branch Llbrary Meeting Room 4205 8asswood Boulevard Fort Worth, TX 76137 Jef(erson Davis 9th Grade Center Yarbrough Commonsarea 615 Townley DriVe Everman, TX 76140 �� Forest HIII CNfc & Convention Center Room 101 6901 Wichlta Street Forest HIII, TX 76140 Watauga City Hali Lob6y 7105 Whltley Road Watauga, T% 76148 Candlewood Suites Hotel Blue Meeting Room 4200 Reggis Court Fort Worth, TX 76155 All Saints Gthollc Church Parish Hall Main Parish Hall 200 NW 20th Street Fort Worth, TX 76164 1.P.EIderMtddleSchool Library 709Northwest21st5treet FortWorth,TX761fi4 � M. G. Ellls EarlyChlldhood Schaol Gym 215 Northeast 14th Street Fort Worfh,TX 76164 Eagle Mountain-Saginaw ISD, Building 6 Tralning Room 1200 Nohh Old Decatur Road Fort Worth, T% 76179 Northwest Branch Library Meetfng Roam � 6228 Crystal Lake Drive Fort Worth, T% 76D9 Eagle Mountain fire Hall 1 Truck Bays 9500 Live Oak Lane Saglnaw, TX 76179 John Ed Keeter Public Li6rary Back Area of Library 355 West McLeroy Boulevard Saglnaw, TX 76179 Dan Echols Center Main Room ' 6801 Glenvlew Orive North Rlchla�d Hills, T7( 76180 Former Bursey Road Senior Adult Center Main Room � 73D1 9ursey Road North Rlchland Hills, TX 76180 North Richland Hllls PubOc Ubrary Community Room 9015 Grand Avenue North Richland Hllls, TX 76180 NorthparkYMCA Room S03 Mulq-Purpose 1 9100 Narth Beach S[ree[ Port Worth, TX 762A4 Woodland Springs Elementary5thool Lobby 12120 Woodland Springs Drive fort Worth, TX 76244 Bear Creek Intermediate School Small Gym 801 BearCreek Parkway Kellep TX 76248 Shady Grove Elementary School Gym 1400 Sareh Brooks Drlve Keller, TX 76248 John M.Tldwell Middle School Room 1502 P.E. Gym 3937 Haslet-Roanoke Road Roanoke, TX 76262 Page 6 of 7 as of 3J22/2021 Page 7 of 7 as of 3J22/2021 Joint General and Spetlal Electlons - M ay 3, 2021 Elecciones Generales ConJuntas y Especiales-1 de mayo de 2021 Ket Hqp Yong Tuyen Cv va Bau C'v Da'c Bfet NgSy - i Thang 5, 2021 TARRANT COUNTY EARLY VOTING (VOTACION ADELANTADA DEL CONDADO OE TARRANT) (BAU Cl%'SO'M CUA QUISN TAARANTf MAY 1, 2021 /I DE MAYO OE Z021/ (NGf1Y1 TH,QNG 5, N.�M 2021J JOINT GENERAL AND SPECIAL ELECTIONS (ELECCIONES GENERALfS CON1UNrA5 Y ESPfClALESJ (KET HqP TONG TUY�N CU' VA 6AU ClY DAC BI�T) 7hls schedule of early voting locatlons, dates and tlmes applles to voterr in the Jollowfng rlties, towns, schao/s, 17b�ary, and waterdistr(cts: (Este horarlo de casetas de vo[acibn odelantada, sus fecfias y ilempos apllcan a/os votantes en las slgulentes cludodes, pueblos, escue/os, 6ibliotecas y dlstritos de /a aguaJ (Dfiyld ll�h trinh cua nhGng dja die'm, ngdy th6ng v6 thn'i glan cho bua cd's6m dp dyng cho c6c c�r tr! b trong nh "vng dleu sau d6y: c3c thanh pho', th� xa, trvbng hqc, thu vi¢n v� ca quan thuy c�c): Arlington, Azle, Bedford, 8enbrook, 81ue Mound, Colleyville, Edgecliff Village, Euless, Everman, Flower Mound, Fort Worth, Grand Preirie, Grapevine, Haltom City, Haslet, Hurst, Keller, Kennedale, Lakeside, Lake Worth, Mansfield, North Richland Hllls, Pantego, Pelican Bay, Richland Hilfs, River Oaks, Roanoke, Saginaw, Sansom Park, Southlake, Watauga, Wesdake, Westworth ViAage, Adington ISD, Azle ISD, 8irdville ISD, Carroll ISD, Castleberry ISD, Crowley ISD, Eagle Mountain-Saginaw ISD, Everman ISD, Fort Worth I50, Godley ISD, Gropevine-Colleyvllle ISD, HursriEuless-Bedford ISD, Keller ISD, Kennedale ISD, lewisville ISD, Mansfield ISD, Northwes[ ISD, Tarront County College District, Tarront Regional Water District, Forest Hiil Llbrery Dis[rict and Congresslonal District 6, EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (D(AS Y HORAS DE VOTAC16N TEMPRANO POR APARICl6N PERSONAL) (Ngdy vd gib di b"au cv so'mJ Ap�il (AbrilJ (ihdngTuJ 19 - Z3 Monday - F�iday (Lanes-Vlernes) (ThGHai-ThGSduJ 8:00 a.m. -5:00 p.m. Apri! (ab�iq (rhbny r�) 24 Satu�day �sd6ada� (lh096yJ 7:00 a.m. - 7:00 p.m. April(a6irq(rhringrv�25 Sunday(oomingo�(chuNhpry 11:OOa.m.-4:OOp.m. Apfll(AbrilJ(Th6ngTu)26-27 Monday—Tuesday(�unes—MartesJ/ThdHal—Thveo) 7:OOd.�ll.-7:OOp.m. Location Address City Zip Code /Ublcaciun! fDirectlbnl (Cladad) (Cddlgo postal) (Dodle'm/ (D(o�hlJ (Thdnhpho7 (Ma8W0!@nf 1 Bo6 Duncan Center 28005 Center5treet Arlington 76014 2 Elzie Odom Athletic Center 1601 NE Green Oaks Boulevard Arlington 76006 3 Center for Community Service q002 W Pioneer Parkway Arlington 76013 lunior League of Arlington 4 City of Arlington South Service Center 11005W Green Oaks Boulevard Arlington 76017 5 Tarrant County Sub-Courthouse in Arlington 700 E Abram Street Arlington 76010 Tarrent County College Southeast Campus 6 EMB • Portable BuUding (edt�cfa m6v111 2100 Southeast Parkway Arlington 76018 (Nhu D) flpng) C - � University of Texas at Arlington 500 W Nedderman Drive Arlington 76619 MaverlckActivitfes Center 8 B. J. Clark Building 6015outheast Parkway Azle 76020 9 Bedford Public Librery 2424 Forest Ridge Drive Bedford 7602f 10 Benbrook Community Center 228 San Angelo Avenue Benbrook 76126 11 Colleyville Clty Hall 100 Main S[reet Colleyville 76034 12 Crouch Event Center in Bicentennial Park 900 E Glendale Street Crowley 76036 13 Euless Family Life Senior Center 300 W Midway Drive Euless 76039 14 Forest Hill Civic & Convention Center 6901 Wichi[a Street Forest Hill 76140 15 AllSaints CatholicChurch Parish Hall 200 NW 20'h Street Fort Worth 76164 16 Diamond Hill/Jarvis Branch Library 1300 NE 35`^ Street Fort Worth 76106 17 Griffin-Poly Sub-Courthouse 3212 Miller Avenue Fort Worth 76119 18 Handley-Meadowbrook Community Center 6201 Beaty Street Fort Worth 76112 19 James Avenue Service Center 5001 James Avenue Fort Worth 76115 JPS Health Center Viola M. Pitts/Como Z� Lawer Level /Nive! InferiorJ ((&u Ovci J#100 4�01 Bryant INIn Road N FOrt Worth 76107 21 Sauthside Community Center 959 E Rosedale Street Fort Worth 76104 22 Southwest Regional Library 4001 Li6rary Lane Fort Worth 76109 23 Southwest Sub-Courthouse 6551 Granbury Road Fort Worth 76133 24 Summerglen Brench Library 4205 Basswood Boulevard Fort Worth 76137 Tarrant County Elections Center zs Moin EarlyVotingSite 2700 Premier Street Fort Worih 76111 (Princfpol sitlo de vatocldn adelantadaJ (Trung Tdm 98u Cli'Sdm/ 26 Tarrant County Plaza Building 201 Burnett Street Fort Worth 76102 27 Villages of Woodland Springs Amenity Building 12209 Timberland Boulevard Fort Worth 76244 28 Worth Heights Community Center 3551 New York Avenue Fort Worth 76110 29 Asia Times Square 2625 W Pioneer Parkway Grand Prairie 75051 30 The REC of Grapevine 1175 Municlpal Way Grapevine 76051 31 Haltom City Northeast Center 3201 Friendly Lane Haltom City 76117 32 Former Haslet Elementary School 501 School House Road Haslet 76052 33 Brookside Center 1244 Brookside Drive Hurst 76053 34 Keller Town Hall 1100 Bear Creek Parkway Keller 76248 35 Kennedale Community Center 316 W 3rd Street Kennedale 76060 TARRANT COUNTY EARLY VOTING (VOTACION ADELAN7ADA OEC CONDADO OE TARRANTJ (9AU CU'SdM CUA QUAN TARRANTJ MAY 1, 2021 (1 DEMAYO DE2021J (NGAYl TH�4NG 5, Nf�M 2021J JOIN7 GENERAL AND SPECIAL ELECTIONS (ELECGONES GENERALES CONIUNTAf YESPECIALES) (K�T HQP TbNG TUY�N CU` VA BAU CU' DAC BIET) 36 SherifPs Office North Patrol Division 6651 Lake Worth Boulevard Lake Worth 76135 37 Mansfield Sub-Courthouse 1100 E Broad Street Mansfield 76063 38 Vernon Newsom Stadium 3700 E Broad Street Mansfield 76D63 39 Dan Echols Center 6801 Glenview Drive N Richland Hills 76180 40 North Richland Hi31s Public Library 9015 Grand Avenue N Richland Hills 76180 41 River Oaks Annex 4900 River Oaks Boulevard River Oaks 76114 0Id Library Building Eagle Mountain-Saginaw ISD, Building 6 42 Building (EdificioJ (C6n so'f 6-Trafning Room (Sala 1200 N Old Decatur Road Saginaw 76179 de eni�enamlentoJ (Phdng Tpp LuyenJ 43 Southlake Town Hall 1400 Maln Street Southlake 76092 Application for a Ballot 6y Mail may he downloaded from our website: elections.tarrantcountv.com/ballotbvmail (Solicitud parq 9oleta por Coireo se puede descargar de nuestro sitio web): elections.tarrantcountv.com/ballotbvmail (C6 the'tbi fldn xin Id Phie'u Bbu quo Thvtr@n trang mpng c�a chung tbi): electfons.tarrantcountv.com/ballotbvmail Information hy phone: Tarrant County Elections Administration, 817-831-8683 (Informaci6n por telefono): (Administracldn de Necciones delCondado de Tar�ant817-831-8683) (ThSng tin qua di¢n thoPiJ (flleu Hdnh 8$u CvQupn Tanant 817-831-8683J Applications for a Ballot by Mail must be submitted between January 1, 2021 and Aprll 20, 2021 by mail, fax or emall to: Note: effective December 1, 2017 - If an Application for Ballot 6y Mai3 is su6mitted 6y {ax or e-mail the original application must also be mailed and received by the Early Voting Clerk no later than the 4`" business day after receipt of the faxed or e-mailed copy. (Sol/citudes paro una 8o/eta por Co��eo pueden sersometidas entre el 1 de Enero de �OZI y 20 de Abri/ de 2021 por correo, fax o por correo electrdnico Noto: efectivo el 1�,de Diclembre de 2017 - 57 una solicitud de boleta por correo se envla por fax o por correo electrdnico la solicitud origlnal tambien debe ser enviado por co��eo y recibida por el Secretario de Votacidn Anticipado no m6s tarde del cuarto dio hbbil despues de recibir la copia enviado par fox o po� correo electronica.) (flan xin 16 phi�u 68u qua ihu ph6i duq'c gu�i v6o giGa Ngdy 1 Thdng 1, Nnm 2021 vd Ng6y 20 Thang 4, N6m 2021 bnrtg thv, fax hopc emoil de'n: Cvu y: to higu l�rc fir ng3y 1 th6ng 12 nbm 10I7 - Ne'u Dan Xin Lu Phie'u bbu quo thv dvqc gui b6ng fax hopc e-mail, dan xin 6lrn goc cung phdi du�qc ge'ri bong th�r de"n vo nh�n bbi Th�r Ky Ph{� Tr6ch Bo Phie'u Sdm khbng muvn han rtgny Idm vi@c thv tu ke tir ngdy nhpn dvdc bnn sao tirfax hopc e-mail.) Early Voting Clerk (Secretorio De Votacidn Adelantadn) (NhBn Vi@n Ph{� Tr6th Bd Phieu SdmJ PO Bo� 961011 Fort Worth TX 76161-0011 Fax:817-850-2344 Emali: votebymail@tarrentcounty.com From: Heider I. Garcia To: Kayser, Mary Subject: RE: dm TC 20Z1 election contract Date: 5aturday, May 1, 2021 11:56:25 AM Attachments: image001.jpg image002.ioa imaae003.jpg imaae004.jpg CAUTiON: This email originated from outside ofthe City of Fort Worth email system. Do not click any links or open attachments unless you recognize the sender and know the content is safe. Hi Mary, The contract has the following language in Section X: "Each participating aufhority agrees to order any runoff eleciion(s) at or before its meefing for canvassing the votes from the May 1, 2021 election." Since the City of Fort Worth has already called for the runoff they meet the requirement by calling for it before the canvassing meeting. Regards, Heider Garcia Tarrant County Elections Administrator 2700 Premier Street Fort Worth, Texas 76111 (817)831-8683 ��_ � ;�; From: Kayser, Mary <Mary.Kayser@fortworthtexas.gov> Sent: Saturday, May 1, 2021 11:46 AM To: Heider I. Garcia <H16arcia@tarrantcounty.com> Subject: FW: dm TC 2021 election contract Importance; High �------------------------------- --------- ----------------- ------------------------------- ----------------------------------------- ---------� ;�xmFeu�ar. �MAII� �RTE Thinli Before You Clia&! _ � �'------•':• _ - --- --- - -- - - •_______________•__ =_-=••-'-_---•---------------------••-•••_.....-_::..-.::.___:�-.:•_.:_:.�-:-:_•_•--='---:..:�__:._:_:_:_.._.�_.__:.._.. :_� I need your email stating that FW is in co�npliance with the coutract even though we have aIready called our runoff. We need to get this signed. Mary J. Kayser, TRMC 1VIlVIC City Secretary City Secretaiy's Office 200 Texas Street Fort Worth, TX 76102 817-392-6161 817-944-8111(cell) lnarv.fcayser(a�.fortworthtexas.gov From: Kayser, Mary Sent: Thursday, April 29, 2021 11:07 AM To: Heider I. Garcia <HlGarciaCa�tarrantcounty.corn> Subject: dm TC 2021 election contract Heider — I just got this back from the attorney's. We need answers to the questions noted before we can get this processed for payment. The questions are in comments — just add your responses and return it to me. Thanks Mary J. Kayser, 'TRMC' 1VIMC City Secretary City Secretary's Office 200 Texas Street Fort Worth, TX 76102 817-392-6161 817-944-8111 (cell) rnary.kayser �.fortwor-thtexas.�,�,ov City of Fort Worth, Mayor and Texas Council Communication DATE: 04/13/21 M&C FILE NUMBER: M&C 21-0268 LOG NAME: 1105012021GENERALELECTION TARRANT SUBJECT (ALL) Authorize Execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for Election Services for the General Election to be Held on May 1, 2021, for the Purpose of Electing a Mayor and Council Members for City Council Districts 2, 3, 4, 5, 6, 7, 8, and 9 in the Estimated Amount of $149,938.54 Plus Contingency, Authorize Payment of a Seventy-Five Percent Deposit of the Estimated Cost in the Amount of $112,460.00, and Authorize Payment of the Final Invoice in an Amount Not to Exceed $67,466.24, which Includes a Fifteen Percent Contingency RECOMMENDATION: It is recommended that the City Council: 1. Authorize the execution of a Joint Election Agreement and Contract with the Tarrant County Elections Administrator for election services for the General Election to be held on May 1, 2021, for the purpose of electing a Mayor and Council Members for City Council Districts 2, 3, 4, 5, 6, 7, 8, and 9 in the estimated amount of $149,938.54 plus contingency; 2. Authorize payment to the Tarrant County Election Administrator of a 75 percent down payment of the total estimated cost in the amount of $112,460.00; and 3. Authorize payment of the final invoice in an amount not to exceed $67,466.24, which includes a 15 percent contingency. DISCUSSION: On January 26, 2021, the City Council adopted Ordinance 24687-01-2021 calling a General Election for Saturday, May 1, 2021 for the purpose of electing a Mayor and Council Members for City Council Districts 2, 3, 4, 5, 6, 7, 8, and 9. The Joint Election Agreement and Contract provides for election services, equipment, supplies and ballots needed to conduct the election, including the training and compensation of election judges and clerks, preparation and distribution of ballots, arranging for the use of public facilities for early voting and election day and conducting early voting and election day voting. The estimated cost of the election is $149,938.54 plus contingency. The City is required to pay a deposit of approximately 75 percent before the election is held. This Mayor and Council Communication (M&C) authorizes the City Council to pay the deposit in the amount of $112,460.00 before the election is held. A final invoice for the total election costs will be submitted after the election. This M&C requests authorization to pay the final invoice in an amount not to exceed $67,466.24.00, which is the balance of the estimated total plus a 15 percent contingency. If there is a run-off election, the costs of the run-off election will be billed separately after the run-off is completed. A Form 1295 is not required because: This contract will be with a governmental entity, state agency or public institution of higher education: Tarrant County FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to support the approval of the above recommendations and execution of the contract. Prior to any expenditure being incurred, the City Secretary Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office b� ALL ACMs 6111 Originating Business Unit Head: Mary Kayser 6161 Additional Information Contact: Ron Gonzales 6164 Expedited Home Legislation Calendar City Council Departments � 0 O Share � RSS v Alerts Details Reports City of Fort Worth - Action Details File #: M&C 21-0268 Version: 1 Name: oecails Type: Award of Contract Consent Status: Pa File #: MC 210268 Version: 1 File created: 4/8/2021 In control: CI Type: Award of Contract Consent On agenda: 4/13/2021 Final action: 4/ Title: (ALL) Authorize Execution of a Joint Election Agreement and Con (ALL) Authorize Execution of a Joint Election Agreement and Contra� Administrator for Election Services for the General Election to be Election to be Held on May 1, 2021, for the Purpose of Electing a M� of Electing a Mayor and Council Members for City Council District Title: Amount of $149,938.54 Plus Contingency, Authorize Payment of a 5 Estimated Amount of $149,938.54 Plus Contingency, Authorize P Authorize Payment of the Final Invoice in an Amount Not to Exceed Deposit of the Estimated Cost in the Amount of $112,460.00, anc in an Amount Not to Exceed $67,466.24, which Includes a Fifteei Attachments: 1. M&C 21-0268 Mover: Seconder: History (1) Text Result: 1 record Group &port Agenda note: Date Ver. Action By Action Minutes note: 4/13/2021 1 CITY COUNCIL Approved Adion: Approved Action text: Approved. Consent Votes (0:0) 0 records Pcrson Name � No records to display.