HomeMy WebLinkAboutContract 51112-R3CSC No. 51112-R3
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
May 5, 2021
Liberty Tire Recycling, LLC
ATTN: Scott Fowler
580 Gifco Road
Midlothian, TX 76065
Re: Contract Renewal Notice
CSC No. 51112 (the "Contract")
Renewal Term No. 3: June 16, 2021 to June 15, 2022
The above referenced Contract with the City of Fort Worth expires on June 15, 2021 (the
"Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City.
This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the
address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to
provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas. _�ov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
� i � _��
City of Fort Worth, Property Management Department
Lolita Brewer
Sr. Contract Compliance Specialist
(817) 392-6645
OFFICIAL RECORD
CITY SECRETARY
FT. W�RTH, TX
Contract Renewal Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
D�7h� Bu�ghdo��
B[/: Dana Burryhdoff 1ay 2Q 2021 P51 CDTI
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Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
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B[I: Stevc Cooke (May 2Q 202111:58 CDT)
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Name: Steve Cooke
Title: Director, Property Management
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By: {��' I��jf' i� 0 �� �EXA`'��,o,�o
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Name: Mary Kayser
Title: City Secretary
Liberty Tire Recycling, LLC
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BV� Scott�Fowler(May7_0,7_07_110:49EDT)
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Name: Scott A Fowler
Title: ��iP
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By• Chns � cans (Mav��S CDT)
Name: Chris Means
Title: Assistant Director,
Property Management Department-
- Fleet Services
APPROVED AS TO FORM AND
LEGALITY:
CG�r��v� �4.cr�i�i�
B�, ChnstophcrAistria(May2Q202116:PCDT)
Name: Christopher Austria
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: P-12185
Date Approved: 04/10/2018
Form 1295 Certification No.: 2018-323451
OFFICIAL RECORD
CITY SECRETARY
FT. W�RTH, TX
Contract Renewal Page 2 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/10/2018
DATE: Tuesday, April 10, 2018 REFERENCE NO.: **P-12185
LOG NAME: 13P17-0419 TIRE RECYCLE CC CODE
SUBJECT:
Authorize Non-Exclusive Purchase Agreements with Liberty Tire Recycling,
LLC, and Blagg Tire & Service, LLC, for Tire Recycling Services for All
Departments in an Annual Amount Up to $300,000.00 and Authorize Four Annual
Renewal Options (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive Purchase
Agreements with Liberty Tire Recycling, LLC, and Blagg Tire & Service, LLC,
for tire recycling services for all departments in an annual amount up to
$300,000.00 and authorize four annual renewal options.
DISCUSSION:
The Code Compliance Department requested that the Purchasing Division issue
an Invitation to Bid (ITB) for an Agreement to procure tire recycling
services. Ciry Departments will use these services for scrap tire
transport, processing and disposaL Multiple awards will assure
availability of service as needed. Departments will place orders based on
cost, availability and turnaround time.
The Bid was advertised in the Fort Worth Star-Tele�ram on January 24; 2018.
January 31, 2018, February 7, 2018 and February 14, 2018. The City received
two bids. See attached Bid Tabulation.
Staff recommends awarding a one-year contract to Liberty Tire Recycling,
LLC, and Blagg Tire & Service, LLC, with four one-year options to
renew. The contract price for the services per year would be $300,000.00;
however, the proposed contracts would allow the unit price to be increased
so long as the City approves. In addition, an administrative change order
or increase may be made by the City Manager in the amount up to $50,000.00
and does not require specific City Council approval as long as sufficient
funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting
requirements was requested by the Purchasing Division and approved by the
M/WBE Office, in accordance with the BDE Ordinance, because the purchase of
goods or services is from sources where subcontracting or supplier
opportunities are negligible.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional
one-year terms at the City's option. This action does not require specific
City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal
term. Staff anticipates that the costs for renewal years shall remain
approximately the same as the first year.
This Agreement shall begin upon City Council approval and shall end one
year from that date.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current
operating budgets, as appropriated, of the participating department and
that prior to an expenditure being made, the department has the
responsibility to validate the availability of funds.
BQN\17-0419\CC
FUND IDENTIFIERS (FIDsL
TO
Department Project Budget Reference #
Fund I� Account j� Program Activity year (Chartfield 2)
FROM
Department Project Budget Reference #
Fund I� Account j� Program Activity year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office bv: Susan Alanis (8180)
Valerie Washington (6192)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Cynthia Garcia (8525)
Cristina Camarillo (8355)
ATTACHMENTS
Amount
Amount
1. 1295.pdf rrUbi���
2. BID TAB 17-0419.pdf rrUe>>��
3. EPLS.�df (CFw �nternal)
4. Waiver.�df rcFw interna��