HomeMy WebLinkAboutContract 49485-A3AMENDMENT No . 3
TO CITY SECRETARY CONTRACT
CSC No. 49485-A3
WHEREAS, the City of Fort Worth (CITY) and Neel-Sahaffer, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No.49485 (the
CONTRACT) which was authorized by M&C C-28302 on the lst day of August
2017 in the amount of $458,204.00; and
WHEREAS,the CONTRACT was subsequently revised by Amendment No.1 in
the amount of $14,980.00 administratively authorized on May 30, 2018 and
Amendment No. 2 in the amount of $58,341.00 administratively authorized
on December 18, 2018; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Churchill Road Water and Sanitary Sewer Improvements; and.
WHEREAS, it has become necessary to execute Amendment No.3 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
l.
Article I of the CONTRACT is amended to include the additional
engineering services specified in the proposal attached hereto and
incorporated herein. The cost to City for the additional professional
services to be performed by Engineer totals $35,400.00 (Water: $13,847.00;
Sewer: $21,553.00).
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $566,925.00.
3.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
OFFICIAL RECORD
CITY SECRETARY
Page -1-
FT. VNORTH, TX
EXECUTED and EFFECTIVE as of the date last written by a signatory, below.
APPROVED:
City of Fort Worth
Dana Burghdoff
Assistant City Manager
Jun 2, 2021
DATE:
APPROVAL RECOMMENDED:
ch-�HArrJe-t:
Chrlst<>pherrder(May 28, 2021 10:44 CDT)
Chris Harder, P.E.
Director, Water Department
Contract Compliance Manager:
ENGINEER:
Neel-Schaffer, Inc.
z;,., P . k James . Amie , P.E.
Engineering Manager
DATE:
By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements.
Lawrence Hamilton, P.E. Project Manager
APPROVED AS TO FORM AND LEGALITY: M&C: Funding M&C 21-0352
Date: May 18, 2021
1295#: N/A DBlack (May 28, 202116:42 CDT)
Douglas W. Black
Senior Assistant City Attorney
ATTEST: �9�
Mary J. Kayser
City Secretary
Page -2-
III NEE��S�HAFFER
_ Solutfons you can build upon
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OCiOber 8, 2020
Mr. Lawrence Hamilton, P.E.
Sr. Professional Engineer
City of Fort Worth - Water Department
311 West lOth Street
Fort Worth, Texas 76102
Reference: Churchill Road Water and Sanitary Sewer Improvements Contract Amendment 3
for Additional Services Related to the Section 408 Permit Request and Extending
Sewer L-4293
Dear Lawrence:
Neel-Schaffer, Inc. offers additional Professional Engineering Services for this project. These
additional services were requested by the City of Fort Worth to address the Tarrant Regional
Water DistricYs request for a Section 408 permit, and for improvements to the undocumented
extension of Sewer L-4293.
The e�sting water and sanitary sewer lines in Churchill Road cross the extreme upstream end of
the Brookside Levee. 'The District has requested that the City remove the sewer manhole in
Churchill Road and the associated sewer lines (east and west of the manhole). The sewer itself
can remain with the appropriate backfill in the levee. The District has also requested that the
proposed 8" and 24" water lines in Churchill Road be installed by other than open cut.
According to services discovered during construction, Sewer L-4293 extends approximately 700'
farther north in Churchill Road than was documented on the record drawings. This extension is
appro�mately from Shear Drive to Stevens Sneet.
Neel-Schaffer, Inc. proposes to provide the following:
Provide a Section 408 Permit request to the District (for them to
Corps of Engineers). This includes:
1. A letter report describing the purpose of the project.
2. An exhibit of the project with imagery.
3. A brief overview of the existing Geotechnical Report on
Geotechnical Investigations are anticipated.
forward to the U.S. Army
the project. No additional
4. Brief discussions of levee stability and seepage. Lengthy investigations or
calculations should not be required as the "levee" is in actuality a road with fairly
O:Uobs\14056 - Churchill Road Water and Sewer�?.dmin\Contract�Am 3�Amendment 3 Letter.doc
ARLINGTON • DALLAS • FORT WORTH • HOUSTON
engineers • planners • surveyors • environmental scientists • landscape architects
515 Houston St., Ste. 751 • Fort Worth, TX 76102 • ph: 817-870-2422 • fax: 817-870-2489 • www.neel-schaffer.com
Mr. Lawrence Hamilton, P.E.
October 8, 2020
Page 2 of 3
gentle slope (which translates to a relatively flat levee side slope). Seepage would be
virivally none�stent as the driving head is very small and the flow path quite lengthy.
5. Coordination with the Texas Historical Commission. A brief letter and investigation
should suffice as the area in question is a road and has been used as such since at least
the 1940's.
+� Additional sketches of proposed water and sewer lines to illustrate the concept.
• Revising the sewer concept to allow leaving the sewer (L-4298), but removing the manhole.
• Developing special sewer line backfill details for the levee crossing.
� The redesign (including hot7zontal and vertical alignment adjushnents) of approximately
150' of 24" water line from open cut to by other than open cut. Two plan and profile sheets
will need to be revised.
e Additional redesign of approximately 200' of the 24" water line will be required due to the
rerouting of L-5010 and the Castleberry High School service on one of those sheets.
• The redesign (including horizontal and vertical alignment adjustments) of approximately
350' of 8" water line from open cut to by other than open cut. Two plan and profile sheets
will need to be revised.
• Additional redesign of approximately 200' of the 8" water line may be required due to the
rerouting of L-5010 and the Castleberry High School service on one of those sheets.
• The redesign of sanitary sewers (L-4298 and L-5010) in the viciruty of the levee. This
includes replacing backfill in the levee, removing the manhole at the levee, rerouting the
school service to drain to the southerly manhole, adding a sewer from that manhole to the
east and then north to pick up L-5010 a.nd abandoning the sewers crossing Churchill Road at
the xnanhole being removed. One additional plan and profile sheet will need to be created for
the new sewers. Some exceptions to standard design criteria will likely be required to
successfully complete the project.
• Survey for redesign of the sewers near the levee.
• Attend a maximum of four meetings with the District regarding the levee.
i Attend a maximum to two meetings with the school to discuss sewer rerouting and an
easement on the east side of Churchill Road.
• One sanitary sewer easement far the sewer redesign. The school is considered private as is
the lot using L-5010.
• Standard specifications will be used.
: Prepare plan and profile sheets (two) for appro�mately 700' of 8" Sewer L-4293 from about
Shear Drive to around Stevens Street. The Contractor provided information about the
upstream limit of the work (appro�mate horizontal and vertical location).
• Additional redesign of appro�mately 100' of the 24" water line will be required due to the
extension of L-4293 on one sheet.
O:Uobs114056 - Chucchill Road Water and Sewer�Admin\Contract�Am 3�Amendment 3 Letter.doc
"'
_
�
Mr. Lawrence Hamilton, P.E.
October 8, 2020
Page 3 of 3
No special grading plans or additional geotechnical investigations are anticipated or included. No
hydrology or hydraulics are included as they are should not be necessary. No trails. No storm
water agreements.
Neel-Schaffer, Inc. proposes to increase the contract amount by $35,400.00 for these additional
services. All additional services will be performed in accordance with the original contract dated
August 9, 2017.
Summary of Contract Fee
Original Contract Amount $458,204.00
Amendment No. 1 $14,980.00
Amendment No. 2 $58,340.00
Amendment No. 3 $35,400.00
Revised Contract Amount $566,924.00
This work will take approximately six weeks to complete.
If you have any questions or we may be of further service, please call me at 817/870-2422.
Sincerely,
NEEL-SCHAFFER, INC.
� � � r,,:
James P. Amick, P.E.
Engineer Manager
TBPE Firm Reg. No. F-2697
TBPL3 Firm Reg. No. 10027200
O;Uobs\14056 - Chunchill Road Water and Sewer�Admin\Conhact\Am 3V+mendment 3 Letter.doc
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• •: ' I�• .
, ' • . • • • . •
DATE: Tuesday, May 18, 2021 REFERENCE NO.: **M&C 21-0352
LOG NAME: 60CHURCHILLA3-NEELSI
SUBJECT:
(CD 2 and City of River Oaks) Authorize Execution of Amendment No. 3 with Neel-Schaffer, Inc. in the
Amount of $35,400.00 for Additional Design Services Associated with Churchill Road Water and Sanitary
Sewer Project for a Revised Contract Amount of $566,925.00 and Adopt Attached Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 3 to City Secretary No. 49485, an engineering agreement
with Neel-Schaffer, Inc., in the amount of $35,400.00 for Churchill Road Water and Sanitary Sewer
Improvements project for a revised contract amount of $566,925.00; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water and Sewer Capital Project Fund in the amount of $35,400.00 transferred from available funds
within the Water and Sewer Fund for the Churchill Road Water and Sanitary Sewer Improvements
project (City Project No. 100888).
DISCUSSION:
On August 1, 2017, Mayor and Council Communication (M&C C-28302) the City Council authorized the
execution of an engineering agreement with Neel-Schaffer, Inc. in the amount of $458,204.00 for the
preparation of plans and specifications for the Churchill Road Water and Sanitary Sewer Improvements.
The agreement was subsequently revised by Amendment No. 1 in the amount of $14,980.00
administratively authorized May 30, 2018 that provided for additional water and sewer design on the
project and Amendment No. 2 in the amount of $58,341.00 administratively authorized December 18,
2018 that provided additional design for the project 24-inch water main.
Amendment No. 3 will provide additional design services necessary to obtain a Section 408 permit from
the United States (U.S.) Army Corps of Engineers (USACE) for the segment of the project water and
sewer mains crossing the USACE levee on Churchill Road.
Funding for Churchill Road Water and Sanitary Sewer Improvements below:
�Fund Existing Additional Project Total*
Appropriations Appropriations
Water & Sewer
Capital Projects $0.00 $35,400.00 $35,400.00
Fund 56002
Water & Sewer
Bond 2017A - $653,804.00 $0.00 $653,804.00
Fund 56011
Water & Sewer
Bond 2020A - $8,903,938.00 $0.00 $8,903,938.00
Fund 56017
ProjectTotal �$9,557,742.001 $35,400.00 $9,593,142.00
*Numbers rounded for presentation purposes.
This project is located in COUNCIL DISTRICT 2 and City of River Oaks.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Water & Sewer Fund and upon
approval of the above recommendations and adoption of the attached appropriation ordinance, funds will
be available in the W&S Capital Projects Fund for the ChurchHill RD WL & SS Improv project to support
the approval of the above recommendations and execution of the amendment. Prior to an expenditure
being incurred, the Water Department has the responsibility to validate the availability of funds.
FUND IDENTIFIERS (FIDs):
TO
�Fund Department Accou
ID
FROM
Fund Department Accou
�I— ID
CERTIFICATIONS:
Project
ID
Activity Budget
Year _
Activity Budget
i Year
Dana Burghdoff (8018)
Chris Harder (5020)
Reference # � moun
Chartfield 2) �____
Reference # �Amoun
Chartfield 2)�_ _
Project
ID _
Submitted for Citv Manaqer's Office bv:
Originating Department Head:
Additional Information Contact: Lawrence Hamilton (2626)
ATTACHMENTS
1. 60CHURCHILLA3-NEELSI FID Table (WCF 04.09.21).xlsx (CFW Internal)
2. 60CHURCHILLA3-NEELSI funds avail.docx (CFW Internal)
3. 60CHURCHILLA3-NEELSI SAM.pdf (CFW Internal)
4. 60CHURCHILLA3-NEELSI 56002 A021(r2)r.docx (Public)
5. Form 1295 - Churchill Road W&SS, Am 3.pdf (CFW Internal)
6. M& C Map - 60CHURCHILLA3-NEELSI.pdf (Public)
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