HomeMy WebLinkAboutContract 55796CSC No. 55796
AGREEMENT FOR COMMUNITY BASED PROGRAMS
TEXAS ACADEMY 4
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and Texas Academy 4, a Texas non-profit corporation
("Contractor"), acting by and through John Shearer, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
`Academy 4 Program' ("Program"), which will support the police department's crime prevention
efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate'Academy
4 Program'; and
WHEREAS, as consideration for Contractor's performance and operation of the
Academy 4 Program, City has appropriated monies in the CCPD Budget in the amount of
$300,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to
and in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Cover Sheet, Project Plan, and Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Project Plan Status Report
6. Exhibit E— Quarterly Outcomes Report
7. Exhibit F— Request for Budget Modification Form
8. Exhibit G— Corrective Action Plan OFFICIAL REC�RD
FY2021 Community Based Programs Agreement
Between CFW & Academy 4
CITY SECRETARY
FT. VIIORTH, TX
9. Exhibit H— Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "H", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in EXhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit "E"- Quarterly
Outcomes Report.
2. Program Funds
21 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement eXceed the total sum of $300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in EXhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
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Each monthly RFR should be sequentially numbered and include eXpense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "ACADEMY 4- RFR
Month" and sent either via email to PSM(a�fortworthteXas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made
within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned
to the Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
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2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement eXpenses that the City believes, in its sole discretion, are not specified in EXhibit
"B" of this Agreement or an approved budget modification form.
2.9 Budget Adjustments shall be submitted via either email to PSM(a�fortworthtexas. _gov or to
the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon June 1, 2021 ("Effective Date"), and shall end on
May 31, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must be
completed no later than May 31, 2024. The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in EXhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the September, December, March, and June RFR and Project Plan Status
Report submittals. Additionally, the Quarterly Outcomes Report must include descriptions of any
realized successes, and zip code data for unduplicated participants. The monthly Project Plan
Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after
the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
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City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as EXhibit "G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the eXtent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease eXpenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
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6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
eXpenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or eXpenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
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7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this A�reement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
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licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is eXpressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREA CH OF ANY OF THE TERMS OR PRO VISIONS OF THIS A GREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THE INDEMNITYPROT�IDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCtIRRENT
NEGLIGENCE OFBOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STA TE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAI VER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
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No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
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13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby eXpressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL�: Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required generalliability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
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(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
eXtent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the eXecution,
performance, attempted performance or non-performance of this Agreement, venue for said action
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shall lie in state courts located in Tarrant County, TeXas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL 1NDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
FY2021 Community Based Programs Agreement Page 12 of 37
Between CFW & Academy 4
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Jesus Chapa, Deputy City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety CompleX
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 TeXas Street
Fort Worth, TX 76102
CONTRACTOR: Texas Academy 4
John Shearer, EXecutive Director
1905 W. Broadway Ave
Fort Worth, TX, 76102
19. Counterparts: Electronically Transmitted Si�nature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
eXecuted and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf� or similar image) shall be deemed to be an original signature hereto.
20. Immi�ration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
FY2021 Community Based Programs Agreement Page 13 of 37
Between CFW & Academy 4
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Community Based Programs Agreement Page 14 of 37
Between CFW & Academy 4
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this 2 n d day of ,J U n e , 20�
APPROVED AND AGREED FOR CITY
OF FORT WORTH
Jesus Chapa (Jun 2, 20 116:03 CDT)
Jesus J. Chapa
Deputy City Manager
APPROVED AND
TEXAS ACADEMY 4
�a� sGae�e�
John Shearer(Jun 1, 202116:07 CDT)
John Shearer
Executive Director
AGREED FOR
Jun 2, 2021
Date:
APPROVAL RECOMMENDED
NeiC Noq�ret
Ndil Noakes (Jun 2, 202ll3:33 CDT)
Neil Noakes
Chief of Police
Date: J u n 2, 2021
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
��,.µ=
Assistant City Attorney
Date: J u n 2, 2021
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
Ko,� 7yle�a.
Keith Morris
Contract Compliance Manager
FY2021 Community Based Programs Agreement
Between CFW & Academy 4
APPROVED AS TO FORM AND
LEGALITY FOR TEXAS ACADEMY 4
Attorney for TeXas Academy 4
Date:
ATTEST
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Mary J. Kayser
City Secretary
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Date:
J u n 3, 2021
M&C No. 21-0315
1295 CERTIFICATION: 2021-724851
OFFICIAL REC�RD
CITY SECRETARY
FT. VIIORTH, TX
COVER SHEET
CONTRACTOR Academy 4 REQUEST $ 300,000
PROJECT TITLE Academy 4 Program
DIRECTOR John Shearer PHONE 817.744.8707
PHYSICAL ADDRESS 1905 West Broadway Ave Fort Worth, TX 76102
CONTACT NAME Terrence Butler PHONE 817.913.2974
EMAIL terrence.butler@academy4.org
PROJECT PURPOSE Youth Mentor Program
GEOGRAPHICAL AREA/COUNCIL DISTRICT(5) SERVED: Please mark all that apply:
Specify Locations, if by Zip Code: City Wide (ALL) ❑ Council District 3❑X Council District 4❑
Council District 2❑X Council District 6❑ Council District 7❑
Council District 5❑X Council District 8❑ Council District 9 X❑
CONTRACTOR STATUS: X❑ Private Nonprofit 501(c)3 ❑ Public Nonprofit
COOPERATIVE AGREEMENT USE
Yes❑X No ❑
(Section 27)
MARK APPLICABLE CCPD GOAL(S) —(See "Definitions of Underlined Terms" when selecting)
❑ Reduce violent crime through crime prevention prolects
❑ Reduce �an�-related activities through crime prevention proiects
❑ Increase safety in neighborhoods (see "Direct Nei�hborhood Proiect")
❑ Decrease crime in neighborhoods (see "Direct Nei�hborhood Proiect")
❑X Increase the safety of youth through crime prevention prolects or intervention prolects
❑ Reduce juvenile crime through crime prevention prolects or intervention prolects
MARK (IF APPLICABLE) THE CCPD SPECIAL EMPHASIS —(See Instructions)
❑X Project incorporates literacy instruction/skills for children ages 0-9 years.
MARK THE PRIMARY TARGET POPULATION(5)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults ❑X Children ❑ Parents
CERTIFICATION:
I certify this proposal fairly represents the above-named Contractor's operating plans and
budget for the proposed project. I acknowledge that I have read and understand the
requirements and provision of the Request for Proposal and that the above-named Contractor
will comply with all applicable rules and regulations relating to the procurement process. I
certify that I am authorized to sign this proposal and to enter into and execute a contract with
the City of Fort Worth to provide the authorized services.
NAME: John Shearer
�� sle��e�
SIGNATURE�ohnshe��e� ��un�,�oz���:o,�or�
FY2021 Community Based Programs Agreement
Between CFW & Academy 4
TITLE: Executive Director
DATE: Jun 1, 2021
Page 16 of 37
PROPOSAL NARRATIVE
PROJECT ABSTRACT
The Academy 4 program provides a mentor for EVERY 4t" grader in the economically
disadvantaged schools we serve. By connecting churches and the community to schools, we
encourage 4t" graders to become leaders for life. Our volunteers serve together once a month
for 90 minutes to mentor 4t" graders in leadership. Mentors provide students with a positive
relationship that encourages economically disadvantaged children to be leaders, and challenge
and reverse at-risk behaviors.
PROBLEM(S) AND CAUSES
1) Projects must address one of the CCPD Goal(s) as selected on the Cover Sheet.
Justify the selection by:
a. Identify and describe the problem area(s) relevant your project will address. (i.e.
violent crime, gang-related activities, neighborhood crime, neighborhood safety,
juvenile crime)
b. Identify if your project is: 1) Crime prevention prolect; 2) Intervention project; or
a Direct Neighborhood Project; and
c. Describe in detail the causes of the previously identified problem area(s) and cite
sources that support your description.
a. Academy 4 serves students in Fort Worth Title 1 elementary schools, with an average
economically disadvantaged rate of 91%. Childhood poverty correlates with a host of
fallouts, including poor academic outcomes, employment difficulties in adulthood, chronic
physical and mental health problems, and a 4% times greater risk for dropping out of school
(American Psychological Association). Children in poverty statistically experience higher
numbers of Adverse Childhood Experiences (ACEs). ACEs are potentially traumatic events
that occur in childhood (0-17 years), such as abuse, witnessing violence in the home or
community, being in a household where substance abuse is present, and loss of a parent due
to death, divorce, or incarceration. ACEs are linked to chronic health problems, mental
illness, and substance abuse in adulthood. ACEs can also negatively impact education and job
opportunities. (U.S. Department of Health and Human Services, Centers for Disease Control
and Prevention). Without intervention, these effects can lead to increased risk of juvenile
and adult crime, homelessness, and gang-related activities.
b. The Academy 4 program can be identified as a developmental crime prevention project
which intervenes in the lives of 4t" graders to build positive relationships and develop
leadership traits, aimed at reducing risky behaviors that lead to crime and mitigating the
traumatic effects of childhood poverty through positive, dependable mentor relationships.
c. The Harvard National Scientific Council on the Developing Child recognized in 2015 that,
"Whether the burdens come from the hardships of poverty, the challenges of parental
substance abuse or serious mental illness, the stresses of war, the threats of recurrent
violence or chronic neglect, or a combination of factors, the single most common finding is
that children who end up doing well have had at least one stable and committed
FY2021 Community Based Programs Agreement Page 17 of 37
Between CFW & Academy 4
relationship with a supportive parent, caregiver, or other adult." Although this is important
for all, it's not a reality for all. According to The Mentoring Effect, a report published by
MENTOR: The National Mentoring Partnership, "Two-thirds of kids, from the lowest income
and education levels, do not have informal mentors while growing up."
PROJECT ACTIVITIES AND OUTCOMES
2) Describe the tar�et population the project will directly benefit. (EXAMPLE: number of
people in the target population, and demographics of the target population)
The Academy 4 program directly benefits every 4t" grader in the Title 1 schools we serve.
Based on average enrollment in our current Fort Worth partner schools and projected growth,
this will be approximately 3,700 unique 4th graders served over three years. An extension of
the Academy 4 program, LEADERS 5, allows us to also serve every fifth grader and first grader in
the schools we serve. We also currently partner with five high schools in Fort Worth to recruit
140 high school aged mentors for our 4t" graders. The Academy 4 program is currently running
in nine Fort Worth elementary schools (see table below) and we conservatively project adding
five new partner schools in Fort Worth each year for the three years of the CCPD grant.
Academy 4 Partner Schools for the 2020-2021 School Year, Enrollment by Demographics
(Source: Texas Education Agency, 2018-2019 School Report Cards)
School Economically African Hispanic White Other Race/
Disadvantaged American Ethnicity
Clarke Elementary 93.6% 4.3% 88.3% 5.5% 1.9%
Westcliff Elementary 76.1% 2.9% 75.1% 18.3% 0.7%
De Zavala Elementary 84.3% 19% 64.1% 12.1% 0.8%
Manuel Jara Elementary 94.6% 0.9% 96.5% 2.2% 0.4%
Western Hills Elementary 98.2% 43.5% 45.4% 7.1% 4%
Daggett Elementary 89.9% 6.3% 84.7% 7.3% 1.7%
Rivertree Academy (Private) NA NA NA NA NA
Leadership Academy at Como 94.2% 54.5% 37.3% 4.6% 3.6%
West Handley Elementary 97.2% 26.5% 67.7% 3.8% 2%
verage 91.01% 19.73% 69.88% 7.61% 1.89%
3) Describe how your project will addresses the causes of the problem area(s) and how it
will achieve the selected CCPD Goal(s).
Mentorship is a strategic and effective intervention to the negative effects of childhood
poverty which can lead to increased risk for juvenile and adult crime. Findings conclude that
youth mentoring programs are profoundly effective for at-risk children (DuBois, et al, 2002).
FY2021 Community Based Programs Agreement Page 18 of 37
Between CFW & Academy 4
They increase self-confidence, independence and self-sustainability, and optimism about the
future (Anton & Temple, 2007), and they lead to improved grades and school attendance
(Dappen and Iserhagen, 2005 and Ahrens, 2010). Mentoring positively affects risk-related
behaviors like drug and alcohol use, crime, truancy, and high school dropout (Dubois, et al,
2011).
A 2007 study by Schmidt, McVaugh and Jacobi found that children who were mentored in
fourth grade, specifically, showed meaningful improvement when compared with a group of
non-mentored children and those mentored in fifth grade. There may be no better time to
intervene with mentorship than during this fourth-grade year, making it a crucial opportunity to
reset the trajectory of the life of a child in poverty. According to David Pruitt and the Academy
of Child and Adolescent Psychology, fourth graders are beginning to see a larger world around
them, processing values and morals, and becoming individualistic for the first time. In addition,
they are now able to reason, plan, and problem-solve in a new way. This development leaves
them with the ability to transition from simple obedience to making choices based on respect
and logic — as well as the need to truly understand the consequences surrounding their choices
(Pellissier, 2018). Also key in this developmental phase is a new receptivity to the positive
impacts of caring adults (Schmidt, McVaugh and Jacobi, 2007), making mentorship an
appropriate intervention for this age group.
To provide this critically needed intervention at the right time, Academy 4 pairs local
churches with schools to implement a highly relational, non-religious mentoring program for
low-income students during the regular school day. Every 4t" grader participates for free and
gets their own mentor, which historically leads to better school attendance on our program
days. Through encouraging mentor relationships, we:
• teach at-risk, low-income children that they can be positive leaders in their homes,
schools, communities, and the world.
• develop students socially and emotionally and provide relationship skills that equip with
skills like conflict resolution
• improve classroom engagement and school morale
• help provide a positive outlook on life and expand possibilities
Fourth graders connect monthly with the same Academy 4 mentor and build a relationship
over the course of the school year, receiving consistency and encouragement from a caring
adult. Fourth graders are also provided with tools and resources to develop and implement
positive leadership traits and characteristics. Each month, students make a plan to practice the
traits they learn and are issued a monthly LEADERS Challenge to do so.
Those leadership traits and values are further put to work and actively practiced in LEADERS
5, our reinforcing leadership program for fifth graders. After receiving the benefits of inentoring
in 4th grade, our 5th graders get the opportunity to share that experience and mentor 1St
graders in their school. First grade students receive the gift of inentoring and begin to learn
basics of leadership.
High school juniors and seniors who serve as mentors complete the life cycle of the
Academy 4 program by serving in schools they attended, and as of last year, may have
completed the Academy 4 program themselves. Juniors and seniors offer the gift of inentoring
they received in the 4t" grade and are provided a chance to impact the life of an at-risk
4t" grader. These high school juniors and seniors earn 13.5 hours of community service by
FY2021 Community Based Programs Agreement Page 19 of 37
Between CFW & Academy 4
volunteering in our program, strengthening their resumes for college and/or career and giving
them a sense of responsibility and community investment.
4) Identify project objectives for each selected CCPD Goal and how they address the cause(s)
of the problem(s). Make sure the objectives are specific, measurable, action-oriented,
realistic, and time-bound.
CCPD Goal 1. Increase the safety of youth through crime prevention projects or intervention
projects
Project Oblective 1.1: Provide an inclusive atmosphere for EVERY 4t—" qrader one Friday a month,
over the course of an academic school year.
How objective will address the cause of the problems:
a. Reduce feelin�s of isolation and exclusion: Academy 4 volunteers and mentors serving
together once a month, creating an environment for every 4t" grader to feel included.
This reduces the feeling of isolation at-risk students face at a higher level than students
who are not considered at-risk.
b. Improve student self-worth, participation, & safetv: The inclusive environment of
Academy 4 allows 4t" graders to: 1. express what matters to them and their own
opinions and points of view 2. participate fully in teaching, learning, and social activities
3. feel safe from abuse, harassment or unfair criticism (Culturally Inclusive Environment,
Cultural Diversity and Inclusive Practice Toolkit, USC University.)
c. Provide additional adult support: Academy 4 fourth graders receive their own
adult/young adult mentor, providing a 1:1 mentee/mento ratio. This time spent each
month with a caring mentor serves as an additional channel for these at-risk youth to
receive attention, love, and support.
Proiect Obiective 1.2: Increase school morale and student participation in every Title 1 school we
serve and the surroundinp community.
How objective will address the cause of the problems:
a. Improve student en�a�ement: Students participating in the Academy 4 program
receive opportunities to serve others and their community. Academy 4 students
also demonstrate positive trends on a variety of ineasures, including: engagement,
outlook on life, self-worth, and leadership. One teacher of students in the Academy 4
program reported that her students began to show "increased kindness to others and
patience in helping others with academics." (Resources For Learning, Teacher Survey,
2018). This teacher attributed these changes to the Academy 4 program because it
promotes leadership, good behavior, confidence, and positive attitude.
b. Promote self-advocacy: Our evidenced-based curriculum teaches and provides
resources and tools that can be used to help 4t" graders become leaders and better
advocates for themselves. Academy 4 partners with Resources for Learning (RFL), a
premier partner in K-12 program research and evaluation. A year-end student survey
done with RFL provided feedback on students' perception of the program and mentor
relationships. One mentor commented on how her student had gained a more positive
view of the future: "Some of these students don't know what they want to do; for my
student it put the idea in her head on how to get started now on future plans and
FY2021 Community Based Programs Agreement Page 20 of 37
Between CFW & Academy 4
the Academy 4 curriculum was helpful for this. [It's] never too early to think about what
she wants to do in the future and the curriculum allowed us to look at a roadmap and
look at her education and where she wants to be in future."
c. Increase communitv en�a�ement: Academy 4 provides an avenue for church partners
and surrounding community members to have a direct impact on their communities by
serving as volunteers. The power of community members serving on a school
campus, once a month, together, increases communication within the community,
resulting in improved awareness and attention to areas of concern that may or may
not result in increased crime. We also encourage 16-18 year old high school students to
serve and invest in their communities through mentoring and encouraging 4t" graders.
CCPD Goal 2. Reduce juvenile crime through crime prevention projects or intervention
projects
Proiect Obiective 2.1: Fourth praders learn foundational leadership traits and characteristics by
workinp throuph our evidence-based leadership curriculum with their mentors durinp the school
year•
How objective will address the cause of the problems:
a. Fourth �raders learn and implement leadership traits: Academy 4 curriculum, known as
the Leaders Compass, provides an in-depth guide to leadership for at-risk students and
acts as a pathway to developing foundational leadership skills. Our LEADERS Acrostic
(Listen, Encourage, Attitude, Develop, Example, Respect, Serve) is used to teach and
emphasize the importance of implementing positive leadership traits at school, in the
community, and home. Administrators in Academy 4 schools regularly report
fewer numbers of discipline referrals in the 4t" grade as a result of Academy 4.
b. Fourth �raders become a part of a culture of leadership that develops in the
school: Through one-on-one time spent learning and doing activities from Academy
4's Leaders Compass, 4t" graders practice leadership traits. Every Academy 4 Friday
culminates in our LEADERS Challenge, where 4t" graders are further challenged
to implement the month's leadership trait outside of the program. The following month,
mentors provide accountability by checking in with students on how they did with the
LEADERS Challenge and practicing the skills. In 5t" grade, the opportunities to
demonstrate leadership continue through our LEADERS 5 Program. The LEADERS 5
Program builds upon what students previously learned in Academy 4, placing special
emphasis on being a leader in the school through mentoring and community service.
Our 5t" graders get the opportunity to mentor 15t graders in their school
and participate in two community service projects during the year. In the past, these
projects have included things like Feed My Starving Children food pack, pet shelter
supply drives, first responder support and encouragement, and more.
Proiect Obiective 2.2: Develop 4th praders socially and emotionally throuph one-on-one
mentor relationships with carinp adults once a month for an academic school year.
a. Every 4t—" �rader receives their own mentor: Academy 4 has a maxim that captures the
essence of what we do: Nothing worthwhile and lasting happens without relationships.
Each month throughout the academic school year more than 1,000 volunteer mentors
serve in the Academy 4 program. Mentors give their undivided time and attention to 4tn
graders, serving as a positive role model who expresses care and love.
FY2021 Community Based Programs Agreement Page 21 of 37
Between CFW & Academy 4
b. 4t—" �rade students served bv Academv 4 receive tools and resources to alleviate social
and emotional trauma: The American Psychological Association highlights that
childhood poverty affects academic engagement, mental and physical health, and
graduation rates. And the Center for Poverty Research at UC Davis shows pointedly that
growing up in poverty has a lasting impact on social and emotional development.
Academy 4 cultivates meaningful developmental relationships between economically
disadvantaged 4t" graders and their mentors. Our mentors provide positive relationships
for students with whom positive relationships are often in short supply.
5) Describe the project activities and how they will lead to achieving the objectives. Include
a description of how the activities will be measured.
The Academy 4 Pro�ram Activities: One Friday a month during the school year, 4t" grade
students, volunteer mentors, and volunteer club leaders gather together on a school campus
during the school day for a fun-filled time of inentoring in leadership, extracurricular clubs, and
relationship building known as Academy 4 Friday. All our volunteers undergo background
checks and child safety trainings and are registered as approved volunteers with the schools.
Academy 4 volunteers express care, provide support, challenge growth, and expand the
possibilities of 4t" graders through relationships they build through mentoring. Each Academy 4
Friday is comprised of three activities: Spark Clubs, LEADERS Assembly, and 1:1 mentoring.
Spark Clubs provide students we serve with opportunities to explore extracurricular
activities that they may not otherwise have the opportunity to do. The clubs are an excellent
avenue to spark passion and interest in students, as they are exposed to new ideas and
experiences. Popular spark clubs include: Golf (in partnership with The First Tee), Investigators
Club (in partnership with the Fort Worth police officers), Soccer, Ukulele, Theater Club (in
partnership with Casa Manana), Drums, Animal Science, Lego Robotics, and many more.
Measure used to meet objective: Every 4t" grader gets to attend two Spark Clubs each month
and spends a total of 13.5 hours expanding their horizons and learning new things.
LEADERS Assembly is designed to capture attention and introduce the leadership
characteristic for the month. Our LEADERS Acrostic (Listen, Encourage, Attitude, Develop,
Example, Respect, Serve) is used to teach and emphasize the importance of developing and
implementing positive leadership traits at school, the community, and home.
Measure used to meet objective: This will be evident by every 4t" grader attending these
schools completing our leadership curriculum (Leaders Compass) with their mentors, designed
and developed with teachers. It incorporates the Search Institute's Developmental Relationship
Framework to ensure a meaningful, high-impact relationship is being formed.
Mentoring Sessions are comprised of two parts: Compass Time and Hang Time. Compass
Time is designed to discuss and promote foundational leadership skills with 4t" graders using an
evidence-based curriculum. Hang Time is unstructured time encouraging unstructured
communication with mentors and 4t" graders. This is especially valuable time for students to
feel like they have a voice and are heard by a caring mentor. Mentoring sessions create an
environment that promotes unity and provides support to 4t" graders with the one-on-one
relationship built between the mentor and mentee.
FY2021 Community Based Programs Agreement Page 22 of 37
Between CFW & Academy 4
Measure used to meet objective: We use SEARCH Institute's Development Relationship
Framework (Express Care, Challenge Growth, Provide Support, Share Power, and Expand
Possibilities) to ensure and evaluate the success and positive impact of the relationships we
build. Our mentors are trained in this framework. In addition, the framework is built into our
curriculum through the activities and questions that mentors and mentees complete together.
This ensures that this research-based framework is implemented in each relationship each
month, which Search's research indicates reliably leads to positive adult and student
interactions.
2020-2021 Pro�rammin� Model We have reengineered Academy 4 to be delivered entirely
online this school year using Zoom. While this has required a large amount of work and
flexibility, we believe the Academy 4 program is critical for our students, who are experiencing
isolation and stress more than ever this year.
Every 4t" grader participates online in Academy 4 one Friday a month. Each online A4 Friday
is comprised of Mentor Training, Leaders Assembly, Mentoring, Closing Assembly, and Spark
Clubs. We have donated technology devices to classrooms and students in need, recorded and
distributed video program content to our partner schools, and created a"Help Desk" phone line
for our volunteers and teachers. We have also implemented enhanced online child safety
features and trainings for our volunteers. While we hope to resume in-person programming
next school year, we are prepared to remain online if need be.
6) Describe the project's intended outcomes based on the objectives and how the outcomes
are expected to impact the problem area(s) described in Question #1. Include a
description of evaluation methods.
Academy 4 partners with Resources for Learning, a Texas-based company providing
consultation, evaluation and resources to education organizations, to scientifically evaluate the
effectiveness of our programs. A thorough report is produced annually, based on teacher and
student surveys, volunteer surveys, monthly teacher polls, mentor focus groups, and school
administration interviews. We evaluate the following:
• The extent to which the Academy 4 program model and materials facilitate a meaningful
relationship between mentors and mentees
• The extent to which participation in the Academy 4 program is associated with
improvements in non-academic measures
• The social validity of the program
• Strengths of the program and areas that need improvement
• The effects of the Academy 4 program on academic achievement with 4t" grade children
in participating Academy 4 schools compared to a matched comparison group of non-
Academy 4 participant children.
The Academy 4 program has shown to emphatically improve social-emotional development,
with developmental relationship-building emerging as a key strength of the program. We saw
93-98% positive responses in students across ALL of the Search Institute's Developmental
Relationships Framework measures (Express Care, Challenge Growth, Provide Support, Expand
Possibilities, and Share Power) in the 2018-2019 school year. Academy 4 has been associated
FY2021 Community Based Programs Agreement Page 23 of 37
Between CFW & Academy 4
with positive trends on measures such as student engagement, classroom behavior, attendance
outlook, self-worth, and leadership behaviors. Results suggest that the Academy 4 program
helps students consider steps they can take now to ensure positive outcomes for their future,
breaking down the negative effects of childhood poverty. Our evaluation also shows the
Academy 4 program to be feasible in a typical school setting, to seamlessly integrate into the
school day, and to have a positive impact on school staff, school programs, and the community
at large.
7) Describe how the project will address the CCPD Special Emphasis: literacy
instruction/skills specifically for children ages 0-9 years.
Academy 4 addresses the CCPD Special Empasis of literacy through the activities carried out
in our 4t" grade mentoring program and our 5t" grade, LEADERS 5 Program. Each month every
4t" grader attending the Title 1 schools we serve has the opportunity to read the book of the
month, provided to each classroom and the school libraries by Academy 4. Books selected have
a storyline related to the leadership trait of the month. They also practice reading and
comprehension skills one-on-one with their dedicated mentor as they read and work through
the Leaders Compass guidebook together each month for nine months. In our LEADERS 5
Program, 5t" graders get the opportunity to read to and with their 15t grade mentees every
month. Books used in this program are all on 1St grade reading levels.
8) Describe what makes the project unique. Include descriptions of how the project
compares with similar programming offered in Fort Worth. If applicable, describe how the
project integrates City of Fort Worth programs or personnel, improves existing City of Fort
Worth projects/programming, or is directly involved with City of Fort Worth efforts to
achieve the Strategic Goals identified in the City's Annual Report. (See Appendix A)
While there are multiple youth mentoring organizations in Fort Worth, such as Big Brothers
Big Sisters, the Academy 4 program is unique in that every 4t" grader in the schools we serve
participates in the program for free and receives a one-on-one mentor. In schools where our
LEADERS 5 program is present, every 5t" grader and 15t grader participate in the program as
well. Our program is held in schools during regular school hours; it is not an afterschool or
summer program.
Our volunteers gather on campus to serve together one Friday per month for "Academy 4
Fridays." There is power in this large group showing up not only for students, but for teachers
and school administration as well. As one teacher told us, "I think our kids feel loved [by
Academy 4], and I think our staff is highly encouraged and feels love from our community." The
togetherness is visible and tangible evidence that the community is investing in the school.
It is also worth noting that the Academy 4 program is completely free for the schools we
serve. Schools in disproportionately low-income areas often do not have as many resources and
support as those in more affluent areas. In addition to running the once-per-month program
during school hours, Academy 4 strives to serve schools in a variety of ways throughout the
FY2021 Community Based Programs Agreement Page 24 of 37
Between CFW & Academy 4
year. This has included providing lunch for faculty, donating laptops and headsets for
classrooms during the COVID-19 pandemic, donating books to the schools' libraries, and more.
City of Fort Worth employees have been involved with Academy 4 in a variety of ways
throughout our nine years of operation:
• Academy 4 is fortunate to have Marta Plata (Executive Director of Parent
Partnerships, Fort Worth ISD) currently serving on our board of directors.
• We have a Storytelling and Literacy Spark Club (the portion of Academy 4 Fridays
when our volunteers lead extracurricular activities for our students) in partnership
with the Fort Worth Public Library- Northside branch.
• Academy 4 uses uniformed Fort Worth Police Department officers for added security
on select Academy 4 Fridays at Western Hills Elementary. Other officers and city
employees have personally volunteered their time.
• We have Investigators Spark Club led by FWPD employees, in which students learn
about police and detective work and are visited by different FWPD units throughout
the year. Past visits have included Mounted Parole, K9 Unit, Detectives, squad cars,
and more. These partnerships make positive connections with law enforcement in
their community and expand possibilities for future career opportunities.
Describe if this is a new or existing project, including:
a. How long has the existing project been in operation?
b. How the current project is financially sustained?
c. Is this proposed project an expansion of an existing project?
d. Why are CCPD funds necessary at this time?
a. Academy 4 was founded in 2012 and the program has been in operation for nine years.
b. Academy 4 has received sustainable funding for administrative and program support since
its inaugural year. Over the past nine years Academy 4 has secured funding from foundations,
corporations, individuals, and churches, as well as secured in-kind support. Since 2017, our
annual donation income has grown over 400%. Recent institutional funders have included
Rainwater Charitable Foundation, Ryan Foundation, Roop Family Foundation, R4 Foundation,
Amon G. Carter Foundation, and Miles Foundation.
Academy 4 is committed to keeping our programs free for both the schools and students we
serve. In order to accomplish this, we rely on donations to raise our full program budget each
year. Thanks to a generous donor who funds the vast majority of our administrative costs, most
donations to Academy 4 go directly to fund program costs.
c. This is an expansion of our existing Academy 4 program.
d. We work with principals in Fort Worth schools to expand the Academy 4 program to
new schools every year. A$300,000 grant from CCPD will help continue operation of the
Academy 4 program in the nine Fort Worth elementary schools we are currently in and assist us
in expanding to 24 or more Fort Worth elementary schools over the next three years.
FY2021 Community Based Programs Agreement Page 25 of 37
Between CFW & Academy 4
ORGANIZATION
9) Briefly describe your organization. Include how long the organization has served the
community and the nature of the organization's services.
Founded in 2012, Academy 4 connects churches to schools and the community by
implementing a highly relational mentoring program for Title 1 schools throughout Tarrant
County and Travis County. Our relationship-based mentoring program provides a mentor
to every 4t" grade student in the economically disadvantaged schools we serve. Academy 4
continues to have a positive effect on student academic engagement, mental and physical
health, and social/emotional development. Through encouraging mentor relationships, we:
• Teach 4t" graders the importance of being a leader and work with them to develop
foundational leadership traits and characteristics.
• Develop 4t" graders socially and emotionally through one-on-one mentor relationships
with caring adults.
• Improve school and student morale by creating an atmosphere where every 4t" grader is
included and looks forward to engaging with their mentors.
• Expand possibilities for students and instill hope while shaping character and values at a
critical developmental age, when morals and values are forming.
10) Describe how the project fits the mission of the Proposer's organization.
The Academy 4 program fits the mission of the CCPD to reduce crime and increase
safety through Developmental Crime Prevention and Intervention Projects by:
• Teaching leadership skills and traits to approximately 3,700 at-risk 4th graders (by 2024)
at Fort Worth Title 1 schools, to reduce risky behaviors and improve positive decision-
making skills.
• Building lasting one-on-one mentor and student relationships that reduce the effects
of social and emotional trauma among economically disadvantaged students.
• Providing an avenue for local churches and other community members to serve as
mentors each month to Express Care, Challenge Growth, Provide Support, Share Power,
and Expand Possibilities for 4th grade students.
• Improving school and student morale by creating an atmosphere where every 4th
grader is included and engages with their own mentor. As observed in our evaluation
study of the program, student behavior is improved, student engagement increases, and
students have a more positive outlook on life.
• Helping reset the course of students' lives by providing exposure to effective tools to be
used and implemented at a critical development age. Students have a higher
opportunity to improve self-development and learn and grow with their mentors.
11) Describe the geo�raphic area the organization and project will serve (i.e. city-wide,
council districts, zip code, neighborhood, census tracts, etc.)
Academy 4 as an organization currently serves in 16 schools in Tarrant county and Travis
county. This school year (2020-2021) we have programs in nine Title 1 elementary schools in
FY2021 Community Based Programs Agreement Page 26 of 37
Between CFW & Academy 4
Fort Worth. We add new partner schools every year, with a conservative estimate of 24 partner
schools in Fort Worth by the 2023-2024 school year.
2020-2021 School and church partners in Fort Worth:
School Zip Codes Served Council Church Partner Number of
District 4t" Graders
Clarke Elementary 76110 9 University United 64
Methodist Church
Westcliff Elementary 76109, 76110, 3 Arborlawn United 66
76133 Methodist Church
De Zavala Elementary 76110, 76104 9 Southside Church of 33
Christ
Manuel Jara Elementary 76164 2 Riverpoint Church 81
Western Hills 76116 3 Birchman Baptist Church 202
Elementary he Hills Church
Daggett Elementary 76110, 76104 9 St. Paul Lutheran Church 83
Rivertree Academy 76107 3 he Hills Church 9
Leadership Academy at 76107 3 West Mount Moriah 51
Como Elementary Baptist Church
West Handley 76112 5 Bridgewood Church of 74
Elementary Christ
SUSTAINABILITY
12) Describe and list what other funds have been secured or requested on behalf of this
project. If this is a new project, include a description of implementation strategies that
must happen to complete the project by the end of the grant-funding period.
We have submitted grants to approximately 20 separate agencies, foundations, and
individuals, as well as to our core of 1,300 volunteers to date. Please see list of current and
pending funding request below:
cademy 4 Other Funding Sources
Source Dollar Amount Status
Communities Foundation $2,956.42 Secured
Seek First Foundation $10,000.00 Secured
Christopher Family Foundation $1,000.00 Secured
Rainwater Foundation $15,000.00 Secured
Adeline and George McQueen Foundation $40,000.00 Secured
Roop Foundation $38,000.00 Secured
FY2021 Community Based Programs Agreement Page 27 of 37
Between CFW & Academy 4
Lowe Foundation $10,000.00 Secured
ohn P. Ryan Foundation $35,000.00 Secured
Amon G. Carter $25,000.00 Secured
he Hills Church $50,000.00 Secured
Miles Foundation $20,000.00 Secured
R4 Foundation $15,000 Secured
Katherine Menzing Deakins $25,000.00 Requested
EOS Foundation $36,000.00 Requested
North Texas Cares $35,000.00 Secured
13) Describe plans to sustain the project beyond the CCPD grant period.
Academy 4 has received sustainable funding for administrative support since its inaugural
year. Over the past nine years Academy 4 has successfully partnered with foundations,
community organizations to receive donor advised funding, churches, and received in-kind
support. In addition to local and regional partnerships, Academy 4 hosts an annual fundraiser to
generate revenue for new school sites each year. Academy 4 has a full-time Development
Director and Community Outreach Director who work to educate and seek support from local
donors, foundations, churches, corporations, and individuals. Volunteers receive opportunities
to give regularly to the program throughout the fiscal year.
14) Has the applicant organization (Contractor) obtained funding through the Crime Control
and Prevention District previously? ❑ Yes X No
If so, please fill out the form on page 20. Include any awards received in previous three
cycles (FY18, FY19, FY20)
FY2021 Community Based Programs Agreement Page 28 of 37
Between CFW & Academy 4
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Crime Control and Prevention District
FY21 Community Based Programs
Academy 4
DESCRIPTION/JUSTIFlCATION QUANTITV qUANTITV MEASURE RATE YEAR 1 YEAR 2 YEAR 3
(14 schools) (19 schools) (24 schools)
REVENUE (represents rotal revenue for programs across our organization)
Indlvidual Donations (estimated donation amounts from individuals, volunteers, 5166,144.00 52�4,672.00 5276,745.50
etal
Corporate & Foundation Donations (please see proposal narrative for Ilst of 2020- $Zg7,670.00 $424,234.00 $560,500.00
2021 secured and expected fundln� sources)
cn�r�n Parmer 000anoos �esnmaced do�ano� amo�r,cs from �n�r�n parmers� Sias,soo.00 3zoqsiz.00 3zsa,izs.00
FW CCPD Requested 6rant Funding $100,000.00 $100,000.00 $100,000.00
- 1 � 11 :11 •1. 1
VR 1 Portion Y2 Portion VR 3 Portion Total Portion
EXPENSES ts onl lect lated to CCPD t lan VRl Category YR 2 Wtegory YR 3 Wtegory
(represen yse program expenses,re projec p ) Total expensed to Total expensed to Total expensed to expensedto
CCPD6rant CCPD6rant CCPD6rant CCPD6rant
A.SALARV
Site Coordlnators / PT staff inembers who plan and manage the program at each
Academy 4 school slte. Site Coordinators work exclusively on the Academy 4 14 pQ Number of Site $17,767.00 $245,738.00 $60,000.00 $337,573.00 $60,000.00 $426,405.00 $60,000.00 $150,000.00
program at one school, therefore all of their hours are direcNy related to the CCPD Coordinators
�& Visual (for each school each year) - In order to purchase A/V equipment
as projectors, speakers, screens, etc. to be used during mentoring activities. 1.00 Average cost of AV per
"'_ _'.:..:.:__ :_ ,....""' ,.��._ _.:.._ , , school Per Year
Program T-Shirts / All student participants, school faculty, and volunteers receive
Academy 4 t-shirts (color-coded by role� at each school sire to wear on program 225.00 Shirts per school per $5
days. Supports activities in Outcome Objective 1.1. year
LEADERS Compass Workbook (Academy 4 program curriculum hooklet for every 4th 110.00 Workhooks per school $6.25
grader each year). Supports activities in Outcome Objective 1.1. per year
eook of the Month / We provide every Academy 4 partner school's library and 4th
grade classrooms with the Academy 4 program Books of the Month (the books Z$ pQ Books per school per $5.00
respond with each A4 curriculum leadership trait). Supports activities in year
Outcome Objective 1.1.
Spark Qub Supplies /Things Ilke muslcal Instruments, sports equipment, tech Average cost oFspark
[ahlets, arts & craks, etc. for the program at every school, each year. Supports 1.00 dub supplies per school $2,0:
activltles in Outcome Oblective 1.1. per year
F. CONSULTING/CONTRACTING
Vldeo Productlon / Monthly Spark CIu6s, Assembly, and LEADERS Challenge 1.00 Yearly produc[lon $25,01
VolunteerManagement&TralningSystems 1.00 Vearlysystemexpenses $20,01
FY2021 Community Based Programs Agreement
Between CFW & Academy 4
Szi,a�s.00 S�o,000.00
$13,062.50 $7,000.00
$2,660.00 $1,000.00
$39,425.00 $20,000.00
��36V
$2,000.00 $6,000.00
�10,000.00 $30,000.00
$7,000.00 $21,000.00
$1,000.00 $3,000.00
�20,000.00 $60,000.00
50.00 $0.00
$0.00 $0.00
Page 31 of 37
FORT WORTH
<'NI)11�. <'U\�1 KUI.
:�\D PRF'.�'F:\�IIU,V UItifRICI
Submit To:
Bv Email•
P S M@foriworthtexas. gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76ll 5
Exhibit C
Request for Reimbursement (RFR)
FY 2021
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
Texas Academy 4
Terrence BuUer
817-744-8707
terrence. butler(c�academv4. orp
1905 W. Broadway Ave. Fort Worth, TX 76102
DiRECT COSTS (90 % Minimum)
A B C D E
Total of Previone (B+C) (A-D)
Budget Category Budget Amount Reimbursements This Month's Total Requested Remaining Balance
Request
Requested To-Date Available
A Personnel $ 180,000.00 $ - $ 180,000.00
B Fringe Benefits $ - $ -
C Travel & Training $ - $ -
D Equipment $ 6,000.00 $ - $ 6,000.00
E Supplies $ 114,000.00 $ - $ 114,000.00
F Contracts/Consultants $ - $ -
G Sub-Awards $ - $ -
H Occupancy $ - $ -
Total Direct Costs $ 300,000.00 $ $ $ $ 300,000.00
A
Budget Category Budget Amount
Total InDirect Costs
INDIRECT COSTS (10 % Maximum)
B C D
Total of Previous This Month's �B+C)
Reimbursemeuts Request Total Rcqucstcd
Requested To-Datc
E
Rcmaining 6alancc
Availablc
' P '
Supporting documents required with monthly requests. SummarV:
See Reyuest for Reimbmaemei:t Instructioi:s for reference Total Budget: $ 300�000.00
Previous Requests: $
This Request: $
Total Requested To-Date $ -
Remaining Funds $ 300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory Title
Grant Staff Signature Date
Finance Received Stamp Placed Below
Date
FY2021 Community Based Programs Agreement Page 32 of 37
Between CFW & Academy 4
INVOICE DATE:
RFR Approved For Payment
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Exhibit E
Crime Control and Prevention District
Community Based Programs
Quarterly Outcomes Report
Date:
Agency Name:
Program/Project Title:
Fiscal Period:
Contact Name:
Reporting Period:
Email:
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome Description This Cumulative Goal
Measure # Quarter
85% of student participants will agree that they "positively
experienced" the five components of the Search Institute o
1.1 Developmental Relationships Framework. This data will be 85�
gathered and reported annually.
The 4"' grade students will have fewer disciplinary referrals
1.2 compared to their previous year not in the program. This data will N/A
be gathered and reported annually.
The 4`h grade students will have hi�her school attendance
1.3 compared to their previous year not in the program. This data will N/A
be gathered and reported annually.
2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project
contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in
the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name:
Title:
FY2021 Community Based Programs Agreement
Between CFW & Academy 4
Date:
Page 35 of 37
Exhibit F:
Crime Control and Prevention District
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency Texas Academy 4
Contact Name Terrence Butler
Phone Number and Email 817-744-8707
Remit Address 1905 W. Broadway Ave. Fort Worth TX, 76102
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what chan�e is fo
1 have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature
FY2021 Community Based Programs Agreement
Between CFW & Academy 4
Date
Page 36 of 37
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5/18/2021
CITY COUNCIL AGENDA
DATE: 5/4/2021 REFERENCE**M&C 21- LOG NAME: 35CCPD COMMUNITY BASED
NO.: 0315 PROGRAMS FY21 ROUND 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
FC1 RT �4�'U RT H
_��_
SUBJECT: (ALL) Authorize Execution of Contracts with Texas Academy 4, Clayton Child Care Inc,
LVTRISE, and The Shaken Baby Alliance, for Fiscal Year 2021 Community Based
Program Funding from the Crime Control and Prevention District Fund in the Total
Amount of $1,199,869.12 to Operate Crime Prevention Programming that Benefits Fort
Worth Residents
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of contracts with Texas Academy 4, Clayton Child Care, Inc.,
LVTRISE, and The Shaken Baby Alliance for the Fiscal Year 2021 Community Based Program
funding from the Crime Control and Prevention District Fund in the total amount of
$1,199,869.12 to operate crime prevention programs that benefit Fort Worth residents;
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provides funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors.
A panel consisting of staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the
goals of the Board. On February 23, 2021, the Board reviewed and approved the recommendation to
fund four crime prevention programs. The following programs total $1,199,869.12 and will have a
contract term of June 1, 2021 through May 31, 2024.
Texas Academy 4($300,000.00) - Program connects churches/community with schools by
providing one-on-one volunteer mentors to 4th grade students at Fort Worth elementary schools.
One 90-minute curriculum-guided session each month reduces feelings of isolation and improves
self-worth while building leadership traits. Funding will support new programming at 15 new Fort
Worth elementary schools in order to serve a total of 3,705 students at 24 schools;
Clayton Child Care Inc. ($300,000.00) - Program supports after-school and summer camp services
at the Panola campus for families in 76103 and 76105, including Stop Six, Polytechnic and
Meadowbrook neighborhoods. By establishing an on-site Community Outreach Manager, Clayton
looks to increase the availability of services such as food, clothing, financial management classes,
parenting education, health screenings, arts and academic enrichment;
LVTRISE ($300,000.00) - Proposal supports the Las Vegas Trail Rise Community Center by
providing on-site personnel to coordinate services to residents including fresh food, books, sports,
GED classes, ESL classes, job certifications, and employment counseling. Funding will provide on-
site security, receptionist, and program director focused on making services accessible to the
community. Rise Community Center is a City of Fort Worth owned facility leased to LVTRISE to
provide services in the community; and
The Shaken Baby Alliance ($299,869.12) - Program aims to reduce Abusive Head Trauma (AHT)
through community education and enhanced investigation. Funds will be used to educate 300 new
parents, 1,500 high school students and 300 community leaders about AHT in addition to training
450 law enforcement officers in advanced child abuse investigation.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Crime Control & Prev Distr
Fund and upon approval of the above recommendations, funds will be available in the Crime Control
& Prev Distr Fund to support the approval of the above recommendations and execution of the
M&C Review
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 1/2
5/18/2021 M&C Review
contract. Prior to an expenditure being incurred, the Police Department has the responsibility of
verifying the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Neil Noakes (4212)
Keith Morris (4243)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 2/2