HomeMy WebLinkAboutContract 39975-A8CSC No. 39975-A8
AMENDMENT No . �
TO CTTY SECRGTARY CONTRACT
+Ii,��, the City of E'ort Worth {CITY} and Kimley-Horn
and Associates, Inc., (ENGINEER) made and entered into City
Secretary Contract No. 39975, (the COI�7TRACT) which was
authorized by M&C C-26903 on the 9th day of February, 2010 in
the amount of $1,072,250.00; and
+IB,{ , the CONTRACT was subsequently reviseci by
Amendment No. 1 in the amount of $46,995.00 which was
administratively authorized on March 14, 2014 Amendment No. 2
in the amount of $261,070.00 which was authorized by M&C C-
26903 on August 5, 2014, Amendment No.3 in the amount of
$570,100.00 which was authorized on September 20, 2016 anci
Amendment No. 4 in the amount of $269,000.00 which was
authorized by M&C C-28331 on August 15, 2017, Amendment No. 5
in the amount of $244,300.00 which was authorized by M&C C-
29011 on January 29, 2019 and Amendment No. 6 in the amount of
$228,865.00 which was authorized by M&C 19-0387 on December
17, 2019 and Amendment No. 7 in the amount of $20,280.00 which
was administratively authorized on October 27, 2020; and
��+ , the CONTRACT involves engineering services for
the following project:
Cultural District/Will Rogers Area Water and Sanitary Sewer
Improvements; and
����, it has become necessary to execute Amendment
No.8 to the CONTRACT to include an increased scope of work and
revised fee.
1�O�V�`�JE�,��+'O�$,�, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal hereto
and incorporated herein. The cost to City for the additional
design services to be performed by Engineer totals $160,515.00
(Water) .
2.
Article TI of the CONTRACT
increase in the fee to be paid
is amended
to Engineer
to provide �'or an
for all worlc and
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page -1-
services per�'ormed under ih� Conl.raci:, as amended, so L-hat L-he
total fee paid by the City for a]_1 wor_lc and services shall be
an amount of $2,873,375.00.
3.
All other provisiony of the Contr�ct, which are not.
expressly �ne►ided hercain, shal]. re�nain in tul.l force and
effect.
I;XECUT�D and EFFECTIV� as of i:he da�e last written by a
signat�ry, be].ow.
APPROVCD: CNGINEER
City of Fort- Worth Kimley-Horn and Ass� tes /1nc.
T%rrm B�za�L� � � �-�-- ��
Dana Surghdoff Glenn A. Gary, P.E.
Assistant Ci.ty Manager Senior Vice-President
Jun 2, 2021
c n `� � 1
DATE : DATE : ) .� � •� . � �
APPROVAL RECOMIvI�ND�D:
CGcNasEah�ies- KaNder
�.; <i�.. :i: ; zs, zzi iz za �_, i;
Christopher Harder, P.�.
Director, Water Departnient
Contract Comk�liance blanage� :
By si.yning, I aelcnoivledge thaL- I�im L-he ��erson rasi�cn�sibl� for Ciie
moniL-oring and :.icLitinisi.rai:ion of L-lii� cuntrlc�, includinc� ensurinq
all performance �iid reporting requirements.
i
- �i: �-, �� ,, �� ✓ �J l�
� o'� Liam Con:Lon
Tit7.e: P�oject Dianager
APPROVGD AS TO L'ORM AND L�GALITY
sev�5
Douglas W. Black
Senior Assistant City Attorney
ATTGST:
i � •�
Mary J. Kayser
City Secretary
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M&C: 21-0351
Date: May 18, 2021
1245 # 2021-723069
OFFICIAL REC�RD
Paq� -z� CITY SECRETARY
FT. VIIORTH, TX
�nr��ey>>� �=�����
March 13, 2021
Mr. John Kasavich, P.E.
Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth, TX 76102
Re: Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements
Amendment No. 8—Pt. 10 Construction Phase Services
KHA No. 061018069
City Project No. 01468
Dear John:
The City of Fort Worth (CITY) has requested that Kimley-Horn perform additional services under
Amendment Number 8 for the Cultural District/Will Rogers Arena Area Water and Sanitary Sewer
project. These services include Construction Phase Services for the Part 10- Westside II Pressure
Plane to Westside II I Pressure Plane Project. These improvements are further described as follows:
CONTRACT TASK 1— DESIGN MANAGEMENT; (Water$91,300, Sewer$O)
ENGINEER will complete an additional eighteen (18) months of Design Management in
accordance with the Original Contract for the following:
a Part 10 - Water Line and PRV Improvements —$11,300
CONTRACT TASK 6— CONSTRUCTION PHASE SERVICES: (Wafer$949,215, Sewer
$0)
ENGINEER will complete Construction Phase Services in accordance with the Original Contract
for the following:
� Part 10 - Water Line and PRV Improvements —$149,215
The following additions apply to the Original Contract:
• Attend Preconstruction Conference
• Attend Public Meeting
• Construction Coordination Meetings and Note Preparation — up to thirty-six (36)
• Site Observation Visits — up to thirty-six (36)
o Review Shop Drawings and Submittals — up to thirty (30)
• Review Contractor's Requests for Information — up to ten (10)
e Review Contractor's Change Order Requests — up to two (2)
• Review Test Reports
We recommend that the City increase the budget by $160,515 for these additional services. The
following tables summarize our recommended budget revisions, water and sanitary sewer design fees,
and revised contract amount:
817-335-6511
0 g�
Ili�� �� �'�� ��11 � Page 2
Descr•iption Water• Sewer Total
Tasl< 1 - Design Management $11,300 $0 $11,300
Task 2 -Conceptual Design $0 $0 $0
Tas{< 3 - Preliminary Design $0 $0 $0
Tasl� 4- Final Design $0 $0 $0
Task 5 -Bid Phase Services $0 $0 $0
Tasl< 6- Construction Phase Services $149,215 $0 $149,215
Tasl< 7 - ROW/Easement Services $0 $0 $0
Task 8 - Survey Services $0 $0 $0
Task 9 - Permitting $0 $0 $0
Total $160,515 $0 $160,215
The following table summarizes the Fee per Work Phase breakdown:
Work Phase Water Sewer Total
31 $48,155.00 $0.00 $48,155.00
32 $96,309.00 $0.00 $96,309.00
33 $16,051.00 $480.00 $16,051.00
51 $0.00 $0.00 $0.00
The following table summarizes our recommended budget revisions and shows the revised contract
amount:
Original Amend No. Amend Revised
Contract 1-7 No.8 Contract
Task 1 $102,500 $168,125 $11,300 $281, 925
Task 2 $125,100 $109,530 $0 $234,630
Task 3 $178,900 $400,755 $0 $579,655
Task 4 $269,600 $597,930 $0 $867, 530
Task 5 $35,200 $58,670 $0 $93,870
Task 6 $72,100 $234,700 $149,215 $456,015
Task 7 $30,300 $32,600 $0 $62,900
Taslc 8 $202,250 $0 $0 $202,250
Taslc 9 $56,300 $38,300 $0 $94,600
Total �1,072,250 $1,640,610 $160,515 $2,873,375
Project
�801 Cherry Street, Unit 11, Suite 1300, Ft. Worth, TX 76102
�a�Deya>>����
The following breal<down for water and sewer services is recommended:
Water Fee Sewer Fee S�eeey Total
Original Contract $611,625 $262,125 $198,500 $1,072,250
Amendment No. 1-7 $1,350,162 $168,748 $121,700 $1,640,610
Amendment No. 8 $160,515 $0 $0 $160,515
Total $2,122,302 $430,873 $320,200 $2,873,375
Page 3
We appreciate the opportunity to be of continued service to the City. Please contact us if we need to
provide any further information.
Very truly yours,
KIMLEY-HORNANDASSOCIATES, INC
./ /
�
Glenn A. Gary, P.E.
Senior Vice President
JCK/gag
Copy to: Liam Conlon, City of Fort Worth
Tony Sholola, P.E., City of Fort Worth
Attachments - Level of Effort Spreadsheet
- Form 1295
Hkimley-hom1TX_FT4V1F7W UlilifiesW61018069WPP1AmendmenUtB_Pt10�CCA�AmendB-CD_P110.doc
�horn:eom' 801 Cherry Street, Unit 11, Suite 1300, Ft. Worth, TX 76102
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DATE: Tuesday, May 18, 2021 REFEREfUCE NO.: **M&C 21-0351
LOG NAME: 60CDWRWSSP10-CIRCLEC-KHA
SUBJECT:
(CD 7 and CD 9) Authorize Execution of Amendment No. 8 in the Amount of $160,515.00 to an
Engineering Agreement with Kimley-Horn and Associates, Inc. for Cultural District-Will Rogers Area Water
and Sanitary Sewer Improvements, Part 10 Project for a Revised Contract Amount of $2,873,375.00,
Authorize Execution of a Contract with William J. Schultz, Inc. dba Circle C Construction Company, in the
Amount of $7,724,012.25 for the Cultural District-Will Rogers Area Water and Sanitary Sewer
Improvements, Part 10 Project, Provide for Total Contract Cost in the Amount of $8,631,556.25,
Adopt Resolution Expressing Official Intent to Reimburse Expendifures with Proceeds of Future Debt and
Adopt Attached Appropriation Ordinance
RECOMMENDATIOIV:
It is recommended that the City Council:
1. Authorize execution of Amendment No. 8 to City Secretary Contract No. 39975, an engineering
agreement with Kimley-Horn and Associates, Inc., in the amount of �160,515.00 for construction
support services for the Cultural DistrictlWill Rogers Area Water and Sanitary Sewer Improvements,
Part 10 project for a revised contract amount of $2,873,375.00;
2. Authorize execution of a contract with William J. Schultz, Inc. dba Circle C Construction Company,
in the amount of $7,724,012.25 for the Cultural DistrictlWill Rogers Water and Sanitary Sewer
Improvements, Part 10 project;
3. Adopt the attached Resolution expressing official intent to reimburse expenditures with proceeds of
future debt for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements, Part
10 project; and
4. Adopt the attached Appropriation Ordinance adjusting appropriations in the Water and Sewer
Commercial Paper Fund by increasing appropriations in the Water and Sewer Commercial Paper
Fund in the amount of $8,631,557.00 in the Cultural District/Will Rogers Area Water and Sanitary
Sewer Improvements, Part 10 project (City Project No. C01468) and decreasing appropriations in
the Unspecified project (City Project No. UNSPEC) by the same amount.
_
DISCUSSIOIV:
On February 9, 2010, Mayor and Council Communication (M&C C-24094) the City Council authorized an
Engineering Agreement with Kimley-Horn and Associates, inc., in the amount of $1,072,250.00 for the
Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements.
The agreement was subsequently revised by the following amendments:
Amendment No. 1 in the amount of $46,995.00 administratively authorized March 17, 2014 provided
design for the extension 24-inch water line along Watonga Street from Montgomery Street to the West
Side Pump Station at Camp Bowie Boulevard.
Amendment No. 2 in the amount of $261,070.00 authorized August 5, 2014 (M&C C-26903) provided for
additional engineering services for the replacement of water and sanitary sewer lines in the vicinity of Will
Rogers Memorial Coliseum and Cultural District.
Amendment No. 3 in the amount of $570,100.00 authorized September 20, 2016 (M&C C-27934) provided
for additional engineering services for fhe replacement of water and sanitary sewer lines for the existing
Will Rogers facilities, on Montgomery Street, Margaret Street and Crestline Road.
Amendment No. 4 in the amount of $269,000.00 authorized August 15, 2017 (M&C C-28331) added the
Part 10 scope to the project to provide for water improvements in the Westside pressure plane.
Amendment No. 5 in the amount of $244,300.00 authorized January 29, 2019 (M&C C-29011) provided
for additional engineering and survey for the Westside II to Westside III pressure plane transfer projecf.
Amendment No. 6 in the amount of $228,865.00 authorized December 17, 2019 (M&C 19-0387) provided
for design to transfer a portion of the existing Westside 2 Pressure Plane to the adjacent Westside 3
Pressure Plane.
Amendment No. 7 in the amount of $20,280.00 adminisfratively authorized November 5, 2020 provided for
design of site adjustments for project pressure reducing valves, to accommodate antennas, electrical
panels, electrical engineering and SCADA design.
The proposed pressure plane transfer and system improvements necessitates the installation of various
sized water mains on the following streets or easements:
Street �� From
Camp Bowie 250 feet east of the Renzel
West Boulevard Boulevard/U.S. Highway
intersection
Camp Bowie 50 feet east of the Brandon
West Boulevard Lane/U.S. Highway 80
intersection
Chapin Road Renzei Boulevard/Chapin
Road intersection
Banger Drive Renzel Boulevard/Chapin
Road intersection
Bangor Drive Cork Place
Cherry Lane
near Marydean
Avenue
Cherry Lane
near poreen
Avenue
Cherry Lane
near W.
Elizabeth Lane
Rubv Place
Chapin Road
Davinport
Avenue
Olive Place
Greenway Road
W. Elizabeth
Lane
st right-of-way lane
right-of-way lane
right-of-way lane
;amona Drive
�onnie Drive/Chapin Road
�tersection
25 feet east of the Bonnie
irive/Davenport Avenue
�tersection
:amp Bowie Boulevard/Olive
�lace intersection
ex Boulevard/Greenway
�lace intersection
urtis Drive/W. Elizabeth
venue intersection
To
750 feet west
200 feet north then
100 feet west
Bangor Drive
Bangor Drive
Westerly Road
East right-of-way
lane
East right-of-way
lane
East right-of-way
lane
Joyce Drive
125 feet east
To U.S. Highway
377 then southerly
200 feet
150 feet north
Bigham Boulevard
then 800 feet north
250 feet, then
250 feet, then
Slocum Avenue ��Ramona Drive
Jovice Drive Slocum Avenue
Rosewood Drive
Easement north
of Rosewood
Drive
Easement
across Z Boaz
Park
�vice Drive
osewood Drive
property line of Z Boaz
Lackland Road
East property line of Z Boaz
Par{<
�st 200 feet
arquite Drive
�sewood Avenue
Boaz Parl<
feet north
. • '�.•
00 feet south
As part of the proposed water improvements, the sewer main on Ruby Place from Ramona Drive to
Marquita Drive will be replaced as part of this project. In addition, 7949 feet of cast iron pipe wil be
replaced and 10,712 feet of cast iron pipe will be abandoned as part of this project.
As part of Amendment No. 8, the engineer will perform construction support services including shop
drawings and submittal reviews, change order review and site inspections.
Construction of the project was advertised for bid on January 28, 2021 and February 4, 2021 in the Fort
Worfh Star-Telegram. On March 11, 2021 the following bids were received.
Bidder Total Bid Time of
Completion
William J. Schultz, inc. dba Circle C$7 �24,012.25 540 Calendar
Construction Company Days
Fort Worth Civil Constructors, LLC $10,78,533.49
Jackson Construction, Ltd. $11,153,415.25 �—
In addition to the contract cost, $507,602.75 (Water: $483,382.75; Sewer: $24,220.00) is required for
project management, inspection and material testing and $239,427.00 (Water: $228,418.00; Sewer:
$11,009.00) is provided for project contingency.
The sewer component of the project is part of the Water Department's Sanitary Sewer Overflow Initiative
Program.
This project is anticipated to be included in a future revenue bond issue for the Water & Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Callable Commercial Paper Program (CP) will be used to provide interim
financing for this project until debt is issued. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached reimbursement resolution. Under federal law, debt must be issued within approximately three
years in order for these expenses to be reimbursable. Adoption of the attached resolution does not
obligate the City to sell bonds, but preserves the ability of the City to reimburse itself from tax-exempt
bond proceeds.
Appropriations for the Cultural District/Will Rogers Area Water and Sanitary Sewer Improvements, Part 10
are as depicted below.
nd II Existing (I Additional II Project Total*
(� Appropriations I Appropriations �I I
Water Capital $6,794,511.00 $0.00 $6,794,511.00
Fund 59601
Sewer Capital
Fund - Legacy $3,234,652.00 $0.00 $3,234,652.00
59607
Water & Sewer
2015A Bond Fund $1,772,417.00 $0.00 $1,772,417.00
56007
Water & Sewer
2017A Bond Fund $695,000.00 $0.00 $695,000.00
56011
Water & Sewer
Commercial Paper $2,492,498.00 $0.00 $2,492,498.00
Fund 56016
Water & Sewer
Commercial Paper $384,940.00 $0.00 $384,940.00
Fund 56017
Water & Sanitary
Sewer $0.00 $8,631,557.00 $8,631,557.00
Commercial Paper
Fund 56019
Project Total � $15,374,018.00 $8,631,557.00 $24,005,575.00
*Numbers rounded for presentation.
This project will have no impact on the Water Department's operating budget when completed.
DVIN: William J. Schultz, Inc. dba Circle C Construction Company is in compliance with the City's
Business Equity Ordinance by committing to four percent Business Equity participation and documenting
good faith effort. William J, Schultz, Inc. dba Circle C Construction Company identified several
subcontracting and supplier opportunities. However, the firms contacted in the areas identified did not
respond or did not submit the lowest bids. The City's Business Equity goal on this project is 14 percent.
Kimley-Horn and Associates, Inc. DVIN - A waiver of the goal for business equity subcontracting
requirements was requested and approved by the DVIN, in accordance with the applicable Ordinance,
because the purchase of goods or services is from sources where subcontracfing or supplier opportunities
are negligible.
The project is located in COUNCIL DISTRICTS 7 and 9.
_ _ __ _
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are currently available in the UNSPEC project within the W&S
Commercial Paper Fund and upon approval of the above recommendations and adoption of the attached
appropriation ordinance, funds wili be available in the W&S Commercial Paper Fund for the Cultural
District - Will Rogers project to support the approval of the above recommendations and execution of the
contract and amendment. Prior fo an expenditure being incurred, the Water Department has the
responsibility of verifying the availability of funds.
__
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__ _
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FUND IDENTIFIERS (FIDs1:
und) Department �Accounti Projeci �Program!Activity� Budget ( Reference # �mou
� — � - -�D-- - � - - �-- -ID
� _Year _ � (Char�tf`ield �) �
FROM
Fund Department Accoun� Project Progr•amlActivity Budget Reference # �Amoun'
-
I-1- --�D --� -- - i- - ID � - - _ Year _(Chartfield-2)-- � �
CERTIFICAl'IONS:
Submitted for City Manaqer's Office by:
Oriqinatinq Department Head:
Additional Information Contact:
Dana Burghdoff (8018)
Chris Harder (5020)
Liam Conlon (6824)
ATTACHMENTS
1. 60CDWRWSSP10-CIRCLEC-KHA Circle C Compliance.pdf (CFW Internal)
2. 60CDWRWSSP10-CIRCLEC-KHA FID Table (WCF 04.26.21).xlsx (CFW Internal)
3. 60CDWRWSSP10-CIRCLEC-KHA Form 1295 Circle C.pdf (CFW Internal)
4. 60CDWRWSSP10-CIRCLEC-KHA Form 1295 KHA.pdf (CFW Internal)
5. 60CDWRWSSP10-CIRCLEC-KHA funds avail.docx (CFW Internal)
6. 60CDWRWSSP10-CIRCLEC-KHA Reimb Resolution.docx (Public)
7. 60CDWRWSSPIO-CIRCLEC-KHA SAM-CIRCLEC.pdf (CFW Internal)
8. 60CDWRWSSP10-CIRCLEC-KHA SAM-KHA.pdf (CFW Internal)
9. 60CDWRWSSP10-CIRCLEC-KHA Waiver KHA.pdf (CFW Internal)
10. 60CDWRWSSP10-CIRCLEC-KHA 56019 A021(r4).docx (Public)
11. M& C Map - 60CDWRWSSP10-CIRCLEC-KHA(2).pdf (Public)
12. M& C Map - 60CDWRWSSP10-CIRCLEC-KHA.pdf (Public)
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