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Home My WebLink AboutContract 54969-A2CSC No. 54969-A2 SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 54969 WHEREAS the City of Fort Worth ("City") and SafeHaven of Tarrant County ("Agency") made and entered into City Secretary Contract No. 54969 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Emergency Solutions Grant Program ("ESG"), Program No. 5-20-MC-48-0006, Catalog of Federal Domestic Assistance No. 14.231; WHEREAS, it is the mutual desire of the City and Agency to amend the Contract to correct the budget amount to $97,149.27, within the allowable cap for shelter activities, by revising the line items for workers comp, utilities and HMIS Software costs; WHEREAS, these funds became available as a result of remaining balances from the 2019-2020 program year; WHEREAS, these funds will expire at the conclusion of the 2020-2021 Program Year and Agency will utilize funds to provide needed services to persons at risk of becoming homeless; WHEREAS, these funds are eligible for reimbursement as of Apri121, 2021, which is the date after the public comment period ended; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: I. Section 4.1 Provide ESG Funds is deleted in its entirety and replaced by the following: "4.1 Provide ESG Funds. City shall provide up to $97,149.27 of ESG Funds under the terms and conditions of this Contract." The frst sentence in Section 17 INSURANCE AND BONDING is deleted and replaced by the following: "Agency will maintain coverage in the form of insurance or bond in the amount of $97,149.27 to insure against loss from the fraud, theft or dishonesty of any Agency's officers, agents, trustees, directors or employees." II. Exhibit "A" — Program Summary and Exhibit `B" — Budget attached to the Contract are hereby replaced with the attached Exhibit "A"- Program Summary Revised OS/2021 and Exhibit "B" — Budget revised OS/2021. III. Unless otherwise specified, this amendment is effective as of the Effective Date of the Contract. OFFICIAL RECORD amendmentNo. 2 to CSC No. 54969 CITY SECRETARY SafeHaven of Tarrant County (ESG) FT. WORTH, TX IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 2 to CSC No. 54969 Page 2 SafeHaven of Tarrant County (ESG) AGREED AND ACCEPTED: SAFEHAVEN OF TARRANT COUNTY K�y� R'rtit� ��crr6 By. Kathryn Ru Jacob (Jun 1, Z02116:48 CDT) Kathryn Jacob, President and CEO ATTEST: � /��I, C ,d�p,'dU�� oFORT�a�� o d 0 �� o op�d ov° �=d � °o o° d �� o 00 �� O�00000° p' �� EX ASb�'a City Secretary M&C: 20-0497 1295 Certification No. 2020-635672 Date: August 4, 2020 RECOMMENDED BY: By. "� ��"'"-�- CITY OF FORT WORTH �� B�7, FernandoCosta(Jun7,20211L20CDT) J Fernando Costa, Assistant City Manager APPROVE AS TO FORM AND LEGALITY: O ��— By: Taylor Paris, Assistant City Attorney Victor Turner, Director - Neighborhood Seroices Department CONTRACT COMPLIANCE MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements B�rb�rq Asbu�v Barbara Asbury (Jun 4, 202113:4H CDT) Barbara Asbury Compliance and Planning Manager Amendment No. 2 to CSC No. 54969 SafeHaven of Tarrant County (ESG) OFFICIAL REC�RD CITY SECRETARY FT. VIIORTH, TX SAFEHAVEN OF TARRANT COUNTY EXHIBIT "A" SafeSolutions for Fort Worth PROGRAM SUMMARY PROGRAM SUMMARY (ESG) October 1, 2020 to September 30, 2021 $97,149.27 PERIOD AMOUNT Capitalized terms not defined herein shall have meanings assigned them in the Contract. PROGRAM: The Program provides emergency shelter to victims of domestic violence who are homeless, including supportive services which consist of case management, safety planning, child care, food, clothing, counseling, support groups, document replacement, and legal representation. ESG Funds will be used to pay for salaries and fringe benefits for Program employees and utilities. ESG Funds will also be used to pay for HMIS Shelter reporting. Agency's administrative office is located at 1010 N. Center Street, Arlington, TX 7601 L The program is located at SafeHaven's emergency shelter in the city of Fort Worth. Program services will be available 24 hours a day 7 days a week. Addresses where shelter Program services are provided cannot be released due to confidentiality and risks to domestic violence victims. REGULATORY CLASSIFICATION: Service Category (if more than one category, specify amount for each): ESG Emergency Shelter Component Regulatory Citation(s): 24 CFR 576.102 Agency will maintain documentation that verifies that 100% clients served are homeless based on the current HUD definitions. PROGRAM GOALS: Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum of 600 Unduplicated Clients as shown by the monthly Attachment III and yearly SAGE (HMIS reporting). Timely, accurate, and complete information should always be reported, but not be limited, to the following number and percentage goals of those clients receiving Case Management: A. Those exiting ES to temporary or permanent housing destinations: 480; 80% ESG PSA CONTRACT 2020-2021 — EXHIBIT "A" — PROGRAM SUMMARY Page 1 SafeHaven of Tarrant County — Amendment 2 B. Those who have non-cash benefits at eXit: 176 households: 65% C. Number of persons in shelter less than 60 days: 510; 85% D. Number of persons in shelter greater than 60+ days: 90; 15% E. Unduplicated number of adults with increase in income: 95; 35% ESG PSA CONTRACT 2020-2021 — EXHIBIT "A" — PROGRAM SUMMARY Page 2 SafeHaven of Tarrant County — Amendment 2 EXHIBIT "B" - BUDGET F,SSF.NTiAI. SF.RVICF.S Salarics rica Life/Disability I�surance Health/DentaL Insurance U�em�loyme�t-State Worker's Compensation Office Supplies Food Supplies Insurance Original Graut Budget Budget Account Budget Increase correction EMERGENCYSHELTER 1001 $ 52,382.18 $ 7Q370.56 1002 $ 4,680.84 $ 5,38335 ]003 $ 611.88 $ 365.93 $ - 1004 $ 1,546.13 $ 2,697.96 $ - ]005 $ - 1006 $ 611.87 $ 831.77 $ (Qi ]007 $ - 1008 $ - ]009 $ - inin � _ Total $ 70,370.56 $ 5,38335 $ 365.93 $ 2,697.96 $ - $ 831.76 $ - $ - $ - Co�tract Labor Jecurity (l;tty neeas copy oT contract before expenses can be reimbursed) ] 011 $ - $ - Other(Retirement) 1012 $ 1,223.75 $ - $ - $ - SHELTER OPERATIONS Maintenance 2001 $ - $ - Security 2002 $ - $ - Insurance 2003 $ - $ - Utilities 2004 $ 13,94335 $ 17,913.54 $ (4,013.83) $ 13,899.71 SuppLies 2005 $ - $ - Rc�airs 2006 $ - $ - Other(meals) 2007 $ - $ - SU6'PO'PAL EMERGENCY SHEL'PER $ 75,000.00 $ 97,563.11 $ (4,013.84) $ 93,54917 HOUSING RELOCATION AND STABILIZATION PREdEN'1'ION Salaries 3001 FICA 3002 Life/Disability Insurance 3003 Health/De�tal I�surance 3004 UnempLoy�nent-State 3005 Worker's Compensation 3006 OtherQ 3007 REHOUSING Salaries 4001 FICA 4002 Life/Disability Insurance 4003 Health/Dental Insurance 4004 UnempLoy�nent-State 4005 Worker's Compensation 4006 HRA 4007 Retirement 400R Rental Asistance/Security Deposits Utility Deposits/Payme�ts Other. (Program supplies and admin): Food; postage; tele�hone/network/internet; occupancy; mileage; vaining and professional development; HMIS/�rofessiona]/contract fees; other direct client and supportive services; equipment rental/non-cap;indirect Other (Fringe Benefits): Parldng empLoyee prescreening HRA, worker's compensation SURTOTAi.HR&S PREVENTION Renta] Assistaocc UtiLiry Payments REHOUSING Renta] Assistance 4011 �$ - �$ FINANCIAL ASSISTANCE - I$ � 5002 Utility Payments 6004 Moving Costs (005 Mote]/Hotel Vouchers 6006 SURTOTAi. FiNANCiAi. ASSISTANCF. $ _ $ HOMELESS MANAGEMENT INFORMATION SYSTEM (HMI HMIS Sofrware Costs 7001 $ 6,000.00 $ SUBTOTAL HMIS $ 6,000.00 $ BUDGET TOTAL $ 75,000.00 $ 103,56311 $ $ $ - $ 3,600.00 � 3,600.00 Total $ 97,14927 $ 97 ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - SafeHaven of Tarrant Counry - Amendment 2 Page 3 The following tables were created for the purpose of preparing, negotiating, and determining the cost reasonableness and cost allocation method used by the Agency for the line item budget represented on the first page of this EXHIBIT "B" — Budget. The information reflected in the tables is to be mu considered part of the terms and conditions of the Contract. Agency st have prior written approval by the City to make changes to any line item in the Budget as outlined in Section 5.2.2 in the Contract. The deadline to make changes to EXHIBIT "B" — Budget is June 1, 2021. SALARY DETAIL Est. Percent to Amount to Position Title Annual Salary Grant Grant Childcare Aide, 1 FTE $ 24,960.00 100% $ 24,960.00 Shelter Aide, Housekeeper, 1 FTE $ 20,800.00 100% $ 20,800.00 Cook, 1 FTE $ 24,610.56 100% $ 24,610.56 TOTAL $ 70,370.56 100.0% $ 70,370.56 FRINGE DETAIL Percent of Est. Percent to Amount to Payroll Amount Grant Grant FICA 7.65% $ 5,383.35 100% $ 5,383.35 Life/Disability Insurance 0.52% $ 365.93 100% $ 365.93 Health/DentalInsurance 0.04% $ 2,697.96 100% $ 2,697.96 Unemployment-State Worker's Compensation 0.84% $ 831.76 100% $ 831.76 HRA $ - Retirement Parking Mileage Other TOTAL $ 9,279.00 100.0% $ 9,279.00 SUPPLIES AND SERVICES Est. Percent to Amount to Total Budget Grant Grant Office Supplies Food Supplies TOTAL MISCELLANEOUS Est. Percent to Amount to Total Budget Grant Grant Insurance #DIV/0! ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET SafeHaven of Tarrant County - Amendment 2 Page 1 Accounting Contract Labor (Security) OtherO TOTAL SHELTER OPERATIONS Est. Percent to Amount to Total Budget Grant Grant Maintenance Security Insurance Utilities $ 43,734.00 32% $ 13,899.�1 Supplies Repairs Other(Meals) TOTAL $ 13,899.71 FINANCIAL ASSISTANCE Est. Percent to Amount to Total Budget Grant Grant Rental Assistance $ - Security Deposits Utility Payments Utility Deposits Moving Costs Motel/Hotel Vouchers TOTAL $ - HMIS Est. Percent to Amount to Total Budget Grant Grant HMIS Software Costs $ 6,000.00 60% $ 3,600.00 TOTAL $ 6,000.00 $ 3,600.00 $ 97,149.27 ESG PSA CONTRACT 2020-2021 - EXHIBIT "B" - BUDGET SafeHaven of Tarrant County - Amendment 2 Page 2