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The ■ • - Foundation www,waIIacefounda[io in,or
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As of March 15, 2012
Mr. Richard Zaval a
Director
City of Fort Worth, Parks and
Community Services Department
4200 South Freeway, Suite 2200
Fort Worth, Tx 76115-1499 OFFICIAL RECORD
Dear Mr. Zavala: CITY SECR .r
FT,WORTH9
I am pleased to advise you that the directors of The Wall oun ation ("Wallace") have
approved a four-year grant totaling up to Seven Hundred Sixty-Five Thousand Dollars
($765,000) to City of Fort Worth for the use of the Parks and Community Services Department
("you," "your," or"the City") to be used for the purposes, and subject to the conditions, set forth
below:
1. Wallace's Goals
Wallace aims to improve the lives of disadvantaged children in American cities by
providing more opportunities to learn, both in and out of school. In particular, we focus
on improving: -the quality of the principals who lead our schools; the use of more time
during the school year and the summer for learning; and the access to and equitable
distribution of quality arts learning and after-school programs.
We work collaboratively with our grantees, identifying areas of common interest where
we can make progress toward our mutual goals. Because we hope that the ideas
generated from this work are used widely to benefit children, we also invest in research to
find out what is and is not effective and share the results of our work publicly.
Since Wallace launched its after-school effort eight years ago, our work in five cities has
taught us—and the field—an important lesson: When communities coordinate the work
of the many different groups involved in after-school programming, more children and
teens get access to high-quality experiences. We call this approach"system-building,"
and as we enter the second generation of our effort to build better after-school programs,
we want to encourage more cities to adopt it. This grant is part of our effort to offer
incentives to selected cities already building after-school systems to encourage their
efforts and increase the number of sites working to assemble and strengthen system
building blocks.
2. Purpose of Grant; Tax Status of Grantee
(a) This grant is restricted to support the project and activities described in the scope of
work attached as Appendix A, which is incorporated herein by reference (hereinafter
0.1-10 12- A10 : 'i9 1 N
referred to as the "Project"). Should you determine that a change in Project focus is
desirable, Wallace must be consulted in advance and give its written agreement prior
to any changes being made.
(b) In all cases it is expected that grant funds will be used exclusively to further your
public charitable purposes consistent with your tax-exempt status. Because the
United States Internal Revenue Code places certain restrictions on the use of grants
made by private foundations such as Wallace, you agree that no portion of this grant
may be used for lobbying or to attempt to influence legislation or the outcome of any
specific public election, or for any other purpose prohibited by the Code, particularly
Section 4945 thereof.
(c) You confirm that your official name is "City of Fort Worth"; that you are recognized
by the Internal Revenue Service as a tax-exempt organization because you are a
governmental entity; that you are not a private foundation or a supporting
organization; and that such tax status remains in effect. You agree to notify Wallace
if your tax status changes.
3. Payment and Management of Grant
(a) Upon receipt of this signed grant agreement, Wallace will send you an electronic
ACH transfer in the amount of Two Hundred Thirty-Two Thousand One Hundred
Eight Dollars ($232,108). Subsequent payments will be made according to the
following schedule:
• Three Hundred Four Thousand Five Hundred Forty-Six Dollars ($304,546) on
January 15, 2013;
• Two Hundred Thirteen Thousand Three Hundred Forty-Six Dollars
($213,346) on January 15, 2014; and
• Fifteen Thousand Dollars ($15,000) on January 15, 2015.
The subsequent payments are subject to the conditions precedent that you have
continued to comply with the terms and conditions of this grant agreement,
submitted timely reports as required by this agreement and that the leadership and
management of the Project continue to meet with Wallace's approval.
(b) The grant funds are to be invested in U.S. Treasury Bills or an FDIC-insured
certificate of deposit, checking or savings account or a money market mutual fund
that is registered under the Investment Company Act of 1940 (Section 270.2a-7)
until such time as the funds are expended to meet the purposes of the grant, unless
otherwise mutually agreed to in writing by you and Wallace. Any income earned by
the grant funds prior to expenditure shall be reported to Wallace and used only for
projects and programs negotiated with and authorized in writing by Wallace.
(c) This grant is to be used as represented in the agreed-upon budget attached as
Appendix B, and may not be used in any other way or for any other purpose without
the prior written approval of Wallace. No restrictions other than those imposed by
this agreement may be placed on the use of funds as represented in the agreed-upon
budget attached as Appendix B. Budget revisions of more than five percent of any
line item cost in the approved budget must be approved by Wallace prior to
expenditure. If the approved budget involves charging indirect costs as a percent of
direct project costs, the indirect rate should be applied to actual expenditures for the
grant period.
(d) Funds may be used to engage subcontractors and/or consultants as agreed-upon in
Appendix B but subcontract agreements and budgets in excess of Fifty Thousand
Dollars ($50,000) must be reviewed by Wallace prior to signing the subcontracts.
(e) Wallace reserves the right to cancel this agreement and request repayment of any
unexpended and unencumbered grant money under the following circumstances:
(i) You fail to comply with the terms of this Agreement, and such failure has not
been corrected within thirty(30) days of receiving written notice from Wallace
describing such failure. In such event Wallace shall provide a written notice of
cancellation specifying a date of cancellation of not less than thirty (30) days
from the date of such cancellation notice.
(ii) Significant organizational leadership changes occur that Wallace, in its sole
discretion, determines threaten the implementation of the Project. Wallace will
not make this determination without thoughtful consideration and discussion
with the new leaders and its local partners.
(iii) The City may terminate this Agreement at any time and for any reason by
providing Wallace with thirty (30) days written notice of termination.
In the event of cancellation of this agreement, your previously approved
expenditures and obligations incurred in good faith prior to the effective date of
cancellation shall be considered authorized expenses under this agreement. All other
grant funds must be returned to Wallace, unless Wallace agrees, in writing, that the
grant money may be used to support other work.
4. Publications & other Products; Conferences
(a) If during the term of this grant agreement you create publications or other written
materials, including but not limited to reports, webinars, articles produced for
newsletters, email blasts or other in-house periodicals (hereinafter collectively
referred to as "Products"), you shall retain the copyright to all such Products.
However, you hereby grant, transfer and assign to Wallace a non-exclusive, royalty-
free license to use, reproduce, excerpt, summarize, copy and distribute for non-
commercial purposes any and all such Products for the full term of copyright, in all
countries, in all languages and in all media now known or hereafter developed.
Wallace shall not use, reproduce, copy, or distribute the City's logo without specific
written consent from the City. You shall send Wallace an electronic version of all
such Products.
N In addition, in the course of performing the work outlined in Appendix A, you may
create conferences, lectures, panel discussions or webinars featuring Wallace-
commissioned research or other Wallace Products (hereinafter collectively referred
to as "Conferences"). You agree to provide Wallace the opportunity to review and
comment on your recommended topics and speakers for all Conferences. These
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recommendations will be shared with Wallace with sufficient time to enable Wallace
to suggest alternative or additional topics and speakers for your consideration,
provided that such suggestions are received in a timely manner to meet your
planning deadlines.
5. Reports; Evaluation
(a) To provide an opportunity to reflect on the funded project, its accomplishments,
challenges, progress and lessons learned, Wallace requires annual narrative and
financial reports on the outcomes of the work supported by this grant. Wallace is
interested in your critical analysis of the progress made compared to your original
goals (a plan vs. performance analysis) and your reflections about what worked, and
what did not and why, and your observations about future directions your
organization might take as a result of your funded work. The due dates for the
reports are detailed in Appendix A. Please use Appendix C, Grantee Reporting
Form, for the narrative reports.
(b) This grant represents the beginning of a multi-year partnership between you and
Wallace. The goal of the partnership is to determine how city systems can
strengthen after-school programs in your city and other cities where Wallace has
made similar grants. Wallace intends to support this partnership effort with one or
more independent third-party research and evaluation efforts that will seek to answer
decision-makers' biggest questions about city systems supporting after-school
programs, most importantly: how do these systems work, and how can cities make
improvements in these systems that improve program quality and attendance?
By entering into this partnership you agree to cooperate fully with each independent
third-party research and evaluation effort undertaken, including but not limited to the
provision of appropriate data, including student enrollment, attendance, and
participation data, and program quality data.
In all public reports, Wallace will ensure that you have an opportunity to review
periodic progress reports and draft versions of the reports to correct any factual
mistakes or identify other errors before a report is made public, and to receive an
advance copy of each completed report before it is publicly released.
(c) If you commission an evaluation of the Project, you will provide documentation of
the evaluation design, including the principal investigators to Wallace. In addition,
during the course of the evaluation, you agree to provide Wallace an opportunity to
review periodic progress reports, including information on ongoing implementation
issues and/or proposed changes in the evaluation's design, as well as advance copies
of all evaluation reports and publications.
6. our Working Relationship
Wallace aspires to have open and collaborative relationships with its grantees. To that end,
this paragraph explains what you can expect from Wallace and how we hope to work
together during the course of the grant.
t
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(a) The designated Wallace contact for your project is Priscilla M. Little. Please feel
free to contact her at (212) 251-9780 or plittlega wallacefoundation.org at any time.
Wallace will try to respond promptly to your letters and reports and aim to return
emails and phone calls within forty-eight (48)hours of receipt.
(b) This grant is listed in Wallace's database as grant # 20 1200 16. Please include this
number in the upper right-hand corner of all correspondence referring to this grant
and its terms, on all reports and on all related supporting materials and attachments.
(c) In order to serve our mutual interest in broadly sharing knowledge, you agree to
provide a link to Wallace's website on your website. At your request, Wallace will
also consider adding a reciprocal link on its website.
(d) Neither party shall use the name or logo of the other in any form of advertising or
promotion without the prior written permission of the other.
7. Advisory Boards and Meetings
(a) If in conducting the Project you create an advisory board, you agree that, at
Wallace's request, a member of our staff will serve ex-officio.
(b) You also agree to give Wallace advance written notice of all major meetings to be
held in connection with the Project, and to work with Wallace to schedule such
meetings so its staff can attend.
(c) In addition, you understand and acknowledge that Wallace asks all its grantees to:
attend periodic meetings with other grantees and experts to facilitate the exchange of
ideas; share experiences and documentation that contribute to Wallace's
understanding of your work; advise about issues that may be relevant to the field in
which you are working; and provide data and information that may be useful to
Wallace's creation of certain knowledge products. In furtherance of these efforts,
you agree to attend such meetings and provide such information as Wallace may
reasonably request. You are authorized to use Wallace grant funds to defray
reasonable and necessary expenses incurred in connection with the activities
described in this paragraph.
8. Acknowledgments and Public Announcements
(a) Acknowledgment of this grant should include: a general acknowledgment of
"The Wallace Foundation" among your list of annual funders in all appropriate
programs, publications, and public announcements for the grant period; and specific
acknowledgment of Wallace's support of the Project on all related printed materials
including books, posters, brochures, press releases, email blasts and in public
announcements (both in person and online) referring to the Project. Prominence of
acknowledgment should be commensurate with the level of Wallace's support to
other funding sources.
(b) Wallace reserves the right to announce this grant publicly in a manner and at a time
of its choosing. You may make your own announcement, subject to Wallace's right
to approve the release before it is issued.
r
9. Miscellaneous
(a) This agreement shall be governed by and construed in accordance with the laws of
the State of New York, and may not be modified except by written agreement
executed by both parties. A waiver of any breach shall not be construed as a waiver
of any subsequent breach.
(b) No third party beneficiary rights are created by virtue of this agreement.
(c) This agreement sets forth the entire agreement between the parties and supersedes all
prior written or oral representations or understandings between the parties, all of
which are merged herein.
If this agreement accurately reflects our mutual understanding, please sign in the space provided
below and return this agreement to us for our records.
Sincerely,
THE WALLACE FOUNDATION
By L4,�. a
Will Miller, President
ACCEPTED
CITY OF FORT WORTH
PARKS AND COMMUNITY SERVICES DEPARTMENT
By
Richard Zavala, Director
CITY OF FORT WORTH
By: �
Su an A anis
Assistant City Manager
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APPROVED AS TO FORM
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OFF�c�'RECORD
CI'[Y gE���
FT.WORST",
CITY OF FORT WORTH APPENDIX A
FORT WORTH,TX,76115 REQUEST ID#20120016
Grant Amount: Up to $765,444 to be used over four years (from March 15, 2412 through
March 14, 2415) to support the work described in the proposal you submitted on March 26,
2411, which is incorporated herein by reference and summarized. in this Appendix. In the event
of a conflict between the grant agreement (including this Appendix) and your proposal, the terms
of the grant agreement shall control.
Program Summary
Fort Worth's over-arching goal is to create a systemic approach for ensuring high quality,
accessible year-round opportunities for all of Fort Worth's youth, including those who are living
in the city of Fort Worth yet outside of the Fort Worth Independent School District (FWISD)
service area or are attending alternative or private schools. The primary focus of Fort Worth's
approach to achieving this goal is through support for the Reliable Information building block;
specif cal ly by conducting geographical mapping, asset tracking, market research, data collection
and training in order to improve access to and participation in quality programs. The second
building block is Commitment to Quality. Fort Worth will develop city wide OST program
quality standards, assessment tools, training, and incentives for DST providers in Fort Worth in
order to improve program quality across the city. A final building block effort, Coordinating
Entity, will address the establishment, enhancement and/or revitalization of a 541(c)(3)
organization with a Board of Directors in order to ensure sustainability of the data and quality
efforts.
Program Goals and Goal Attainment Indicators
Key expected accomplishments of this grant and measures by which we will know goals are
being achieved, by Building Block
Building Block Goals Goal Attainment Indicators
1. Reliable Information 1.1 Improve access to quality A database of year-long,
programming by identifying school term and summer OST
locations of existing programs programs will be compiled
and where service gaps occur, and made available to the
using geo-mapping tools public in order to improve
access to programming.
1.2 Coordinate efforts of OST
providers citywide to collect A geographical map of Fort
reliable data(including Worth depicting the location
attendance and program of OST providers will be
effectiveness) utilizing a created and made accessible to
common record keeping the public in order to improve
system (MIS) access to programming.
Building Block Goals Goal Attainment Indicators
1.3 Capture reliable
information about the demand A detailed market research
for quality OST programs study by geographic areas will
through conducting market be made available to OST
research partners showing the desire
and need for OST pro grams in
1.4 Build capacity of the city in order to better serve
individual providers to use a under-served neighborhoods.
common record keeping
system (MIS) A citywide MIS will be in
place (either through an
agreement with FWISD to use
their MIS citywide or the
acquisition/development of a
new data system) and will be
used by providers to support
improved programming.
Common measures across
programs will be identified
and reported on.
2. Commitment to Quality 2.1 Improve program quality A list of quality standards will
by defining City-wide quality be developed and adopted
standards citywide by at least 60 % of
providers.
2.2 Improve program quality
through identification of Comprehensive program
quality components and the quality monitoring and
development/adoption of a evaluation tools will be
common program quality developed and used by at least
assessment tool 60% of OST providers.
2.3 Develop a citywide An incentive program that
training system for OST rewards OST providers for
providers for quality adherence to standards and
programming, evaluation, and program quality will be
business practices established, as well as support
for those needing assistance in
improving program quality.
2
Building Block Goals Goal Attainment Indicators
2.4 Implement a quality rating A collaborative citywide
system to guide funding system of ongoing training for
decisions DST providers will be in place
to improve quality and at least
60% of the providers citywide
are participating in training on
a yearly basis.
3. Coordinating Entity 3.1 Establish a sustainable A cadre of 10-15 key
citywide DST coordinating providers and community
entity partners will meet at least
quarterly to identify and
address DST needs in Fort
North, during the grant period
and beyond.
An identified user group of
children, parents, educators
and community members will
meet annually to help inform
decision makers about impact.
A 501(c)(3) organization will
be created or an existing one
will be named as the
coordinating entity for the Fort
Worth DST system; this
organization will include a
coordinating board to provide
oversight and community
input.
Year one Action Plan
What the City of Fort Worth will do in the first year to make progress toward attainment of the
indicators listed above; results the City will be accountable for achieving.
Bldg. Goal Task Year 1 Action Steps Result(s)of these Who is Start Date End Date
Block ID Related to Goals Action Steps Responsible?
1 11 Improve access to quality programming by identifying locations of existing programs and where
service gaps occur,using e -mappipg tools
1 1.1 1.1.1 Compile a list of all List of DST City of Fort March June
DST providers in Fort providers Worth
Worth.
1 1.1 1.1.2 Develop a requirements GIS requirements City of Fort March June
document for GIS document Worth
ca pa ilities needed.
3
Bldg. Goal Task Year 1 Action Steps Result(s)of these Who is Start Date End Date
Block ID Related to Goals Action Steps Res onsible?
1 1.1 1.1.3 Determine if the internal Decision regarding City of Fort June July
GIS capabilities are the internal GIS `]North
sufficient to meet capabilities
program requirements.
1 1.1 1.1.4 If the local GIS resource RFP City of Fort July August
is inadequate: Develop Worth
an RFP and submit to Recommended
recommended vendors. vendor list
1 1.1 1.1.5 If the local GlS resource City of Fort August September
is inadequate: Review Vendor selected Worth
proposals, conduct
interviews, and make G IS agreement with
selection. selected vendor
1 1.1 1.1.6 Prepare the agreement City of Fort October November
(including a detailed Mapping underway `]North
work plan and
schedule),and engage
the vendor.
1 1.1 1.1.7 Begin the mapping City of Fort December December
process. Worth
1 1.2 Coodinate efforts of OST providers citywide to collect reliable data(including attendance and
program effecti�en�ess ut lip a common record lee In s stem 1V11
1 1.2 1.2.1 Develop list of common List of national list City of Fort March August
data points nationally of common data Worth
for use in MIS record points
keeping systems.
1 1.2 1.2.2 Confirm record keeping Local list of City of Fort August September
requirements currently common data points Worth
used by local providers
through interviews or Decision regarding
surveys or task force. the internal MIS
1 1.2 1.2.3 Compare preferred data capabilities City of Fort August November
requirements to internal `]North&
MIS capabilities. If decision is to oST
Require a demonstration seek outside providers
including report capability,then
generation and development of
instruction in system RFP and selection
use. process will occur
1 1.2 1.2.4 Decide if existing in year 2 City of Fort October November
system is adequate or Worth&
decide to pursue outside oST
vendors. providers
1 1.3 Capture reliable information about the demand for quality oST programs through conducting
market research
1 1.3 1.3.1 Determine a strategy for Parent survey work City of Fort June July
surveying Fort Worth plan Worth
parents of youth eligible
for oST programming. RFP
1 1.3 1.3.2 Develop an RFP and City of Fort August September
submit to recommended Recommended list Worth
market research of market research
roviders. providers
4
v
Bldg. Goal Task Year 1 Action Steps Result(s)of these Who is Start Date End Date
Block ID Related to Goals Action Steps Responsible?
1 1.3 1.3.3 Review proposals, City of Fort September October
conduct interviews,and Firm selected and Worth
make selection. agreement executed
1 1.3 1.3.4 Prepare the agreement City of Fort October November
(including a detailed Report: Needs and Worth
work plan and Gaps in Local OST
schedule). Programming—
1 1.3 1.3.5 Engage the firm. Analysis and City of Fort November December
Recommendations Worth
1 1.3 1.3.5 Work is performed (Strategy) City of Fort December December
according to the Worth
agreement.
1 1.4 Build capacity of individual providers to use a common record k eping system MIS
No action taken this
year
2 2.1 Improve prnram quality by defining Cit -wide quality standards
2 2.1 2.1.1 Collect nationally National standards City of Fort May May
recognized quality Worth
standards. Standards from
2 2.1 2.1.2 Collect standards from Wallace Grant cities City of Fort May .tune
other"Wallace Grant" Worth
cities. Standards from
2 2.1 2.1.3 Collect standards from local providers City of Fort June June
OST providers. Worth &
Standards OST
"worksheet" Providers
2 2.1 2.1.4 Analyze and distill City of Fort J une August
standards in a workable Series of surveys Worth
format. and meetings
2 2.1 2.1.5 Conduct a series of City of Fort June December
surveys and meetings of Agreed-upon Worth
local providers to define quality standards
City-wide standards.
2 2.1 2.1.6 Finalize and distribute City of Fort November December
the list of agreed-upon Worth
standards.
2 2.2 Improve program quality through identification of quality components and the
develo mentlado Lion of a common program quality assessment tool
2 2.2 2.2.1 Collect assessment National assessment City of Fort May June
instruments tied to instruments Worth
nationally recognized
standards,drawing on
experiences of other Assessment
Wallace-funded cities. instruments from
2 2.2 2.2.2 Collect assessment local providers City of Fort May .tune
instruments from local Worth&
OST providers. Assessment OST
instrument Providers
2 2.2 2.2.3 Analyze and distill "worksheet" City of Fort June August
assessment instruments Worth
in a workable format. Series of surveys
2 2.2 2.2.4 Conduct a series of and meetings City of Fort September December
surveys and meetings of Worth&
5
4R
Bldg. Goal Task Year 1 Action Steps Result(s)of these Who is Start Date End Date
Block 1D Related to Goals Action Steps Res ❑nsible?
local providers to define OST
and come to consensus Providers
on a City-wide
assessment instrument.
(Note: it is unlikely that
consensus will be
reached in Year l as we
need to be sure the
standards are in place
first)
2 2.3 Develop a citywide training system for FIST providers for quality programming,evaluation,and
business practices
No action taken this
year
2 2.4 Implement a q alit ratin s stem to guide funding decisions
No action taken this
year
3 3.1 Establish a sustainable citywide OST coordinating entity
3 3.1 3.1.1 Recruit core OST List of potential City of Fort April August
provider cadre to OST Worth
articipate as advisors. provider/advisors is
3 3.1 3.1.2 Meet with potential developed City of Fort May July
fenders and academic Worth
institutions to support Workplan
the central coordinating developed for OST
entity. advisors
3 3.1 3.1.3 Recruit advocates, City of Fort April September
students and parents to Potential funder and Worth
receive input on entity's academic institution
focus and strategies. list
3 3.1 3.1.4 Draft work plan to City of Fort May September
ensure each group's Communication Worth
effectiveness. plan
3 3.1 3.1.5 Develop a City of Fort April September
communication plan and List of potential Worth
calendar to ensure advocates, students
consistent and parents
communications among
key partners. Work plan for
3 3.1 3.1.6 Begin discussions advocates,students City of Fort June December
focusing on the optimal and parents Worth
responsibilities and
composition of the Coordinating entity
central coordinating task force is formed
entity.
rr
Required Reports, Deliverables to Wallace
York products and.specific due dates
Due October 15, 2012: Annual progress report (for work completed March 15 —September 15,
2012), including critical analysis of performance against plan for each Building Block using
Appendix C, Grantee Reporting Form; financial summary of expenditures; and, Action Plan for
Year 2 (beginning March 15, 2013) with a detailed budget(including updated goal attainment
indicators as needed). This report should include any work products such as memoranda of
understanding, data-sharing agreements, work plans, program quality standards and assessments
developed, and other tools that have been generated through the Next Generation After School
System Building Initiative. Please also include with this report verification that you are a
government instrumentality.
Due October 15, 2013: Annual progress report (for work completed September 16, 2112 —
September 15, 2013), including critical analysis of performance against plan for each Building
Block using Appendix C, Grantee Reporting Form; financial summary of expenditures; and,
Action Plan for Year 3 (beginning March 15, 2014) with a detailed budget (including updated
goal attainment indicators as needed). This report should include any work products such as
memoranda of understanding, data-sharing agreements, work plans, program quality standards
and assessments developed, and other tools that have been generated through the Next
Generation After School System Building Initiative. Please also include with this report
verification that you are a government instrumentality.
Due October 15, 2014: Annual progress report (for work completed September 16, 2013 --
September 15, 2014), including critical analysis of performance against plan for each Building
Block using Appendix C, Grantee Reporting Form; and, financial summary of expenditures. This
report should include any work products such as memoranda of understanding, data-sharing
agreements, work plans, program quality standards and assessments developed, and other tools
that have been generated through the Next Generation After School System Building Initiative.
Please also include with this report verification that you are a government instrumentality.
Due April 15, 2015: Final progress report(for work completed September 16, 2014—March 15,
2015, the last six months of the project-related activities), including a critical analysis of
performance against plan for each Building Block using Appendix C, Grantee Reporting Form;
and, final financial summary of expenditures related to the project-related expenses. This report
should include any work products such as memoranda of understanding, data-sharing
agreements, work plans, program quality standards and assessments developed, and other tools
that have been generated through the Next Generation After School System Building Initiative.
Due April 15, 2016: Narrative reflection on participation in the Initiative in a format to be
determined six-months prior to due date. Final financial summary of expenditures from
March 16, 2015 —March 15, 2016.
7
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APPENDIX C
THE WALLACE FOUNDATION
NEXT GENERATION AFTER SCHOOL SYSTEM BUILDING INITIATIVE
GRANTEE PROGRESS REPORT GUIDELINE
To provide an opportunity to reflect on the funded Project, its attain lishments challen es prqgress,
and lessons learned Wallace requires periodic narrative and financial reports on the progre-s*.s*of the
work supported by this grant. The due dates of such reports, and the substance of such reports, are
detailed in Appendix A of your grant agreement.
Wallace highly values and seeks your critical an sis of the progress made compared to your goals (a
plan vs.performance analysis);your reflections about what worked, what did not, and why; and
explanation of revisions to your next year's plan. The insights and data provided may be used as source
material for future knowledge products;you will be consulted in the event that we would like to share
information provided in your report for research purposes.
Please, refer to Appendix A of your grant agreement, and Focus answers on evidence related to the
aarreed upon Program Goals and Attainment Indicators.
Organization Name: CITY OF FORT WORTH,PARKS AND COMMUNITY SERVICES DEPARTMENT
Request ID#: 201200 16
Period covered by report:
Report Deadline:
Preferred Report Length: up to 15 pages,single-spaced
I. Plan vs.Performance
Restate each goal in Appendix A of your grant agreement below, organized by Building Blocks. For each
goal please list the Key Activities (the Action Steps from Appendix A of the grant agreement or any
subsequent amendments) and assess your progress toward the results, using the agreed upon measures
listed in Appendix A of your work plan or any subsequent amendments. If any of the proposed activities
and results that relate to the goals varied from what Naas outlined in Appendix A please explain variation
and any lessons*learned from the implementation (in the Assessment&Identification of Changes
column). Add additional rows for goals and additional matrices as needed for each Building Block listed
in Appendix A.
Building Block:
GOAL 1:
Key Activities Progress Toward Results Assessment& Identification of
Changes in Strategy Needed
4W
GOAL 2:
GOAL 3:
Overall summary of progress and challenges:
II. Common Measures that All Cities are Reporting Against
Please respond to the following three sets of questions(half a page for each question):
1. What progress have you made toward being able to report site-level youth participation by
program session and grade, as measured by average daily attendance? If you have a data
system in place at this time, how many programs are currently entering data into the system?
What was your average daily attendance for the last reporting period of your programming?
2. What progress have you made toward establishing common program quality standards for the
providers in your city? What percentage of providers has agreed to adopt the standards?
What progress have you made toward developing and implementing an assessment tool used
by the providers in your system? what percentage of providers undertook program quality
assessment in this reporting period? How many providers have been trained on program
quality? If you are working on staff credentialing, how many providers currently have an
OST credential?
3. What progress have you made toward building the capacity of your providers to use your city's
MIS and program quality data to improve programming? Please provide examples of how
data has been used to support programming and/or policy(for example, using data to build
public support for afterschool, to advocate for funding, to expand program slots).
III. overall Reflections (half page)
Reflecting on the activities and results described above, what have been your City's most important
successes in this reporting period?
What are your greatest concerns about the work moving forward?
IV. Leadership Changes(half page if needed)
Were there any major changes in leadership positions that affect this grant/contract? If so, what is your
assessment of the likely effect of those changes on the funded work?
V. Continuous Improvement(one page)
In your opinion could anything have been done differently during the grant period that would have led to
better results, as well as communication and partnership?
• By you:
• By the lead Wallace staff on this grant:
• By the foundation:
• By N LC,the Technical Assistance Coordinator:
VI. Technical Assistance and the Learning Network(half page)
Please critique your experience with the technical assistance provided during this reporting period.
• What has been most beneficial aspect of the TA to your work so far?
• Looking ahead, what technical assistance do you anticipate needing to carry out your next year of
work?
VII. Publications,Communications,and Media
• .Please provide any notable press clippings, major publications, or other tools (including web sites)
that have been developed or released in this reporting period. This includes strategic plans, evaluation
reports, program quality standards, memorandum of understanding, etc.
• Please provide the following information about key public events in which your organization's work
was highlighted and/or your leadership presented: Title, location, date, venue and size of audience for
events
VIII. Financial Assessment(half page)
Was the grant money spent as anticipated in the budget attached as Appendix B to the grant agreement or
any subsequent amendments? Please, include an expenditure report that compares projected to actual
expenses. If there is a balance left to be spent please propose and explain hove and when the grant will be
spent in fu I I.
Ix. Attachments
• Please provide documentation that you are a government instrumentality.
3
• Please provide a Year 2 action plan.
• Please provide an updated project budget and overall system budget using the forms provided.
• Please provide a Year 2 budget narrative and match documentation using the forms provided.
Submitted By:
Executive Director Date Board Chair Date
4
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA �FoRTWORTH
------------------------
COUNCIL AC'T'ION: Approved on 81912011 -ordinance No. 19834
DATE: 81912011 REFERENCE NO.: G-17344 LOG NAME: 80WALLACE
FOUNDATION 2011
CODE: G TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Application for and Acceptance, if Awarded, of a Three-Year Grant for a Total
Amount Up to $750,000.00 from The Wallace Foundation to Participate in a System-
Building Initiative for Out-of-School Time Programs and Adopt Appropriation Ordinance
(ALL COUNCIL DISTRICTS)
RECOMMENDA'T'ION:
It is recommended that the City Council:
1. Authorize application for and acceptance, if awarded, of a three-year grant for a total amount up to
$750,000.00 from The Wallace Foundation to participate in a system-building initiative for out-of-
school time programs; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund by $750,000-00 subject to receipt of the grant.
DISCUSSION:
The Wallace Foundation (The Foundation) is a philanthropic organization based in New York City
whose mission is to improve learning and enrichment opportunities for children, particularly those
living in distressed urban areas. -rhe Foundation pursues its mission through five major initiatives,
including one that is targeted at building systems to provide children with after-school, summer and
other Out-of-School Time (OST) programs.
The Foundation identified the City of Fort Worth as highly committed to developing and supporting
systems for high-quality OST programs citywide. The Foundation's OST system-building initiative is
currently focusing on cities with (i) populations over 100,000, (ii) sizeable percentages of low-income
families and (iii) a record of Mayor and City Council leadership commitment to OST.
The Foundation invited the City to submit a proposal to participate in its OST system-building initiative
beginning in early 2012. This system-building initiative is expected to last approximately three
years. From a pool of approximately 17 cities invited to submit proposals, The Foundation will select
up to 10 cities to take part in the initiative. On June 22, 2011, staff was notified that Fort Worth has
been selected to move forward to the next round of review, which will involve the submission of
additional materials and a site visit from representatives of The Foundation and the National League
of Cities.
The Foundation will require participating cities to utilize local resources to cover 25 percent of the
total project budget. The resources for the match may come from new or redirected public dollars or
from private sources. To provide the required match of$250,000.00, staff is proposing to allocate in-
kind support in the form of existing administrative and managerial staff, supplies and materials and to
solicit other resources including grants and donations.
The goals of the City's OST system-building grant project are as follows: to gather new and better
data to understand the needs of the community, particularly in the geographic areas of greatest
needs, to focus on efforts to improve and advance program quality through the establishment of
standards and assessments and to work on developing strategies to improve program sustainability
http:Happs.cfwnet.org/council_packet/mc—review.asp?ID=15540&counciIdate=81912011 5/4/2012
M&C Review Page 2 of 2
and structure.
The City of Fort Worth Parks and Community Services Department is serving as the grant applicant
and will partner with Fort Worth Independent School District and Fort Worth After School. Additional
partners will be added throughout the life of the grant.
The proposed grant program would serve ALL COUNCIL DISTRICTS.
FISCAL I NFORMATI ONIX ER'rI FICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant and adoption of the attached Appropriation Ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/AccounVCenters FROM Fund/Account/Centers
1 $750L.000.00
GR76 488928 080497465000
1 $750,000.00
GR76 5XXXXX 080497465010
Submitted for City Mana_ er's office by Susan Alanis (8180)
Originating- Department Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
ATTACHMENTS
80WALLACE FOUNDATION 2011 AON.doc
http:Ilapps.cfwnet.orglcouncil_packetlmc_review.asp?ID=1554 &councildate=819120 11 5/4/2012
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTWORTH
COUNCIL ACTION: Approved on 8/712012 -ordinance No. 20308-08-2012
DATE: $1712012 REFERENCE NO.: **G-17543 LOG NAME: 80WALLACE
FOUNDATION 2012
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Amend Mayor and Council Communication G-17344 Increasing the Wallace Foundation
Grant Amount from $750,000.00 to $755,000.00 and Increasing the Three Year Grant
Period to a Four Year Grant Period to Participate in a System Building Initiative for Out-
of-School Time Programs, Authorize Execution of a Four Year Agreement with the
Wallace Foundation in the Amount of$755,000.00 to Participate in a System Building
Initiative for out-of-School Time Programs and Adopt Appropriation ordinance (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Amend Mayor and Council Communication G-17344 increasing the Wallace Foundation grant
amount from $750,000.00 to $755,000.00 and increasing the three year grant period to a four year
grant period to participate in a System Building initiative for out-of-School Time programs;
2. Authorize entering into a four year Agreement with the Wallace Foundation in the amount of
$755,000.00 to participate in a System Building Initiative for out-of-School Time programs; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of$15,000.00 from $750,000.00 to the total grant amount of
$755,000.00, subject to receipt of the grant funds.
DISCUSSION:
On August 9, 2011, (M&C G-17344) the City Council authorized the application for and acceptance, if
awarded, of a three year grant in the amount of$750,000.00 from the Wallace Foundation (The
Foundation) to participate in a System-Building Initiative for Out-of-School Time (OST) programs, and
adopted an appropriation ordinance increasing estimated receipts and appropriations in the grants
fund in the amount of$750,000.00.
The Foundation is a philanthropic organization based in New York City whose mission is to improve
learning and enrichment opportunities for children, particularly those living in distressed urban areas.
The Foundation pursues its mission through five major initiatives, including one that is targeted at
building systems to provide children with after-school, summer, and other OST programs.
The Foundation invited the City to submit a proposal to participate in its OST System-Building
Initiative to begin in early 2012. After passage of M&C G-17344, the Foundation notified the City that
it had been awarded the grant and informed Staff that the Foundation would be increasing the total
grant allocation from $750,000.00 to $755,000.00 and extending the term of the grant from three
years to four years. The Foundation determined that, in the fourth year of the grant, the additional
$15,000.00 would be used to complete the final year wrap up, including a written evaluation piece
and required travel. The overall grant period runs from March 15, 2012 through March 14, 2016. The
appropriation ordinance will increase estimated receipts and appropriations in the grants fund by the
additional aforementioned $15,000.00, thereby, increasing the total funds available for this project
from $750,000.00 to the full grant amount of$765,000.00. This Mayor and Council Communication is
necessary so that the City can execute an Agreement with the Wallace Foundation for the full amount
http://apps.cfwnet.org/council_Packet/mc_review.asp?ID=17 145&councildate=81712012 8/8/2012
M&C Review Page 2 of 2
and term of the grant.
The goals of the City's DST System-Building grant project are as follows: to gather new and better
data to understand the needs of the community, particularly in the geographic areas of greatest
needs, to focus on efforts to improve and advance program quality through the establishment of
standards and assessments, and to work on developing strategies to improve program sustainability
and structure.
'fhe proposed grant program would serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATIONICERTIFICAOrION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant and adoption of the attached Appropriation Ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488928 080497465000
5,ooa.00
GR76 5XXXXX 080497465010
$15.000-00
Submitted for City-Manager's Office by: Susan Alanis (8180)
Ori inatin Be artrnent Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
ATTACHMENTS
80WALLACE FOUNDATION 2012 A012.doc
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17 l 46&councildate=817120 l 2 818/2412