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Home My WebLink AboutContract 54363-A1CSC No. 54363-A1 FIRST AMENDMENT TO VENDOR SERVICES AGREEMENT FORT WORTH CITY SECRETARY CONTRACT NO. 54363 This First Amendment to VENDOR SERVICES AGREEMENT, Fort Worth City Secretary Contract No. 54363, (the "First Amendment") is made between the CITY OF FORT WORTH ("City"), a Texas home-rule municipal corporation and AMERICAN FACILITY SERVICES, INC. ("Vendor"), a Texas Corporation, acting by and through its duly authorized representative. WHEREAS on August 27, 2020 City and Vendor entered into that certain Vendor Services Agreement, Fort Worth City Secretary Contract No. 54363, (the "Agreement") for the provision of janitarial and cleaning services for City facilities on an as-needed basis with a total not-to-exceed amount of up to $5,000,000.00 per year; and WHEREAS, City and Vendor now wish to amend the Agreement to include additional services for the cleaning and servicing of the fitness center at the City's property located at 100 Energy Way, Fort Worth, TX 76102. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly autharized representatives, agree to the following terms, which amend the Agreement as follows: 1. The services and quote included in Exhibit "A" of this First Amendment, attached hereto and incorporated herein, are incorporated into Agreement's Scope of Services and Price Schedule as if they had been originally set forth in the Agreement. 2. All other terms, provisions, conditions, covenants and recitals of the Agreement not eXpressly amended herein shall remain in full force and effect. [Signature Page Follows] First Amendment to Fort Worth City Secretary Contract No. 54363 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Executed this the CITY: City of Fort Worth day of , 2021. ��q ��G��fa�'F BV: Dana Burghdoff (Ju 8, 2021 0:19 CDT) � Name: Dana Burghdoff Title: Assistant City Manager vate: J u n 8� 2021 Approval Recommended: Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ,�� '�:�.�2 Bp: Alan H. Shuror (Jun 7, 202111:13 CDT) J Name: Alan Shuror Title: Sr. Administrative Services Manager Approved as to Form and Legality: ��,� C.Bo Bp: Stevc o kc (Ju l, 207_7 7 l3l CDT) J Name: Steve Cooke �� ,�� Title: Property Management Director By: Attest: By: l'��v i� 0 Name: Mary Kayser Title: City Secretary VENDOR: Name: Matthew A. Murray Title: Assistant City Attorney Contract Authorizatfon: M&C: 20-0482 (August 11, 2020) Ordinance No. 24161-04-2020 AMERICAN FACILITY SERVICES, INC. ,,,�'�� . By: �� C�?�; :,� � ,l�/ �� ame: Harold Angel Title: Vice President Date: 6/7/21 First Amendment to Fort Worth City Secretary Contract No. 54363 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Exhibit A Scope of Work/Services FITNESS CENTER SERVICE Daily Service — 5 days per week (Monday - Friday) 1. Electrostatic Disinfectant Spray 2. Sweep and Mop floors 3. Clean Glass 4. Empty Trash 5. Refill equipment sanitizing wipes as needed FITNESS CENTER RESTROOMS SERVICE Daily Service — 5 days per week (Monday - Friday) 1. Empty and wipe all waste paper containers and replace plastic trash can liners as necessary 2. Polish all metal and mirrors 3. Clean and sanitize all counter tops and lavatory fixtures — to include all toilet bowls, sinks, urinals and keep free of scale at all times 4. Wash and disinfect underside and tops and toilet seats 5. Refill soap, towel and tissue containers 6. Wipe down walls around lavatories 7. Mop and disinfect all floors 8. Spot clean walls and partitions FITNESS CENTER SHOWER SERVICE Daily Service — 5 days per week (Monday - Friday) 1. Polish all metal and mirrors 2. Clean and sanitize all counter tops and shower fixtures 3. Wipe down walls 4. Mop and disinfect all floors 5. Spot clean walls and partitions 6. Remove all hair and debris from shower stall FITNESS CENTER LOCKER ROOM SERVICE Daily Service — 5 days per week (Monday - Friday) 1. Electrostatic Disinfectant Spray 2. Wipe down walls and benches 3. Mop and disinfect all floors Performance Schedule Nightly cleaning and disinfecting services Monday through Friday, after 7pm and ending when work is completed each night. All cleaners will be in uniform that clearly identify them as AFS employees. First Amendment to Fort Worth City Secretary Contract No. 54363 Page 3 of 4 Exhibit A uote ��1�� i�:.� �_�_�i C�n- af Ft ��"arth QU�TE FOR ,�ANlTORIAL �ERViC�S AT— City Hall 300 Ener�y Vway Ft Wor#h Tx. 7fir702 jCity af Ft Vifoeth �� En�rgy Y�i�yj (all high touch sueiaces, gym ��uipFnent, res#rooms, lockers, slong wikh all other comrnan �paces and yo�a see� as nee�ed� BLTTLDIlIEG {Pier One I�er�� Cits Ea01 I IUT_�I. �IkIOL.�I' Pier 1�ym Area - Flouriy Cnst -�1�.i4 Per Hour ° I Estimated 8fi.66 Man Hours per Mor�h = Es#imated Marithly �93U.8(I Co�t $93�Q.8{1 Gym 11rea Ele�trastatic Spraying Method — a�y Cost - I $21.05 Per Day * Estima6e� 21_6fi aays per Morrth = $�5�.�4 Es#imated Maratt�ly Co�t 3455.94 *Serw�ces ta include daily sarutation a# ejectra�tati� s�raying meFhad of gym equipment with CDC N List.4pproved disi nfec#ant *Cleaaing a�d Sami#ation of Men's and VL�omeu's R.estroom and Shouers *��aninn 4��ffE8 �4QD1 F�S D.C� Ia�eE pilce far this janitaria� se��zce �ilE be � 1.386,7d Shawu Hall PYoj ect 1+iamager 512 298 845 8 cell Ame rlssn Fs€illty &ervloea, InG i32S Ulm HI Ib�l � �ui,�F�,14p1�ta04�m1 OII�7"147�1613 Fa[ 77a4,�.7T16 xrw�marl r�nPatll IlXservl��oam First Amendment to Fort Worth City Secretary Contract No. 54363 Page 4 of 4 M&C Review CITY COUNCIL AGEND DATE: CODE: 8/11/2020 REFERENCE M&C 20- LOG NAME: NO.: 0482 P TYPE: NON- PUBLIC CONSENT HEARING: 8/17/2020 4:27:37 PM Official site of the City of Fort Worth, Texas FO RT ��4'0 RT I � -�_ 13P20-0088 JANITORIAL SERVICES PROPERTY MANAGEMENTLH NO SUBJECT: Authorize a Contract with American Facility Services for Janitorial Services for an Estimated Annual Amount Up to $5,000,000.00 for the City of Fort Worth with Four Annual Renewal Options (ALL COUNCIL DISTRICTS) (Continued from a Previous Meeting) RECOMMENDATION: It is recommended that the City Council authorize a contract with American Facility Services for janitorial services for an estimated annual amount up to $5,000,000.00 for the City of Fort Worth and authorize four annual renewal options. DISCUSSION: Since the citywide Janitorial Services contract expires this year, the Purchasing Division contacted all City departments to determine their need in order to issue an Invitation to Bid (ITB). Once Purchasing received the departments requirements, Purchasing issued the bid. The bid consisted of detailed janitorial requirements for each location. It also contained detailed specifications regarding duties, performance expectations, required experience, scheduling and supervision requirements. The ITB was issued on February 26, 2020 with submission due by April 2, 2020. The RFP was advertised in the Fort Worth Star-Telegram every Wednesday from February 26, 2020 through April 2, 2020. Sixty (60) vendors were solicited from the purchasing vendor database system; Seven (7) responses were received. Each bid response received points based on a pre-established, best- value matrix of weighted factors and was scored according to price, years of experience and capabilities, performance with public and private entities and financial stability. American Facility Services and Regent Services scored the highest without considering hourly rate and the price of resale items such as cleaners, soap, etc. Staff requested American Facility Services and Regent Services to submit a price list of all resale items. Upon review of the information, American Facility Services received the highest overall score and was determined to present the best value to the City. American Facility Services current rate is $10.66 per hour and has currently bid $10.74 with a$0.12 cents per hour increase since 2015. Last year the City spent approximately $170,000.00 per month with a total not to exceed $1,656,250.00 per M&C P-11802. Staff is requesting $2,000,000.00 yearly for services and an additional $3,000,000.00 for additional cleanings and supplies due to Covid-19 in FY2020-2021. The additional $3,000,000.00 will be paid for by CARES Title V. funds the City has received and will have no impact on departmental budgets. Upon City Council approval, the agreement will begin upon execution and will end one year from that date. The contract contains provisions that no guarantee is made that a specific amount of services will be purchased and that city departments will acquire the services on an "as needed" basis. The contract may be renewed for up to four successive one-year term at the City's option. This action does not require specific City Council approval, provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term. This services will serve ALL COUNCIL DISTRICTS. M/WBE OFFICE - American Facility Services is in compliance with the City's BDE Ordinance by committing to 25 percent M/WBE participation on this project. The City's goal on this project is 5 percent. FISCAL INFORMATION/CERTIFICATION: Page 1 of 2 M&C Review 8/17/2020 4:27:37 PM The Director of Finance certifies that upon approval of the recommendations, funds are available in the current operating budget, as previously appropriated, in the General Fund, and that prior to an expenditure being incurred, the Property Management Department has the responsibility to validate the availability of funds. BQN\\ Fund Department Account Project Program Activity Budget Reference # ID ID Year , (Chartfield 2 Fund I Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2 Submitted for Citv Manaqer's Office bv: Originating Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Reginald Zeno (2015) Cynthia Garcia (8525) Laurena Hamilton (8321) Amount Amount Page 2 of 2