HomeMy WebLinkAboutContract 50692-A4AMENDMENT NO. 4 TO AGREEMENT
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
FIRE STATION 43
STATE OF TEXAS
COUNTY OF TARRANT
CITY SECRETARY CONTRACT NO. 50692-A4
WHEREAS, The City of Fort Worth and RPGA Design Group Inc., (Consultant) made
and entered into City Secretary Contract No. 50692 (The Contract) which was
authorized by the City Council by M&C C-28651, the 3rd day of April, 2018, for Fire
Station 43 + Utility Extensions, Linkmeadow Drive & Interstate Highway 30 / Fort Worth,
Texas; and
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
design services agreement for additional design services for FS #43 — Additional site
adaption services.
NOW THEREFORE, City and Consultant, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I— Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional professional services for the site adaptation services. The
cost of this additional service is $60,004.97 plus $0.00 in reimbursable
expenses. The scope of services is described more fully in RPGA Design Group,
Inc. Letter dated January 18, 2021 (revised 5/27/21), subject: "Fire Station #43,
Walsh Ranch Site / Fort Worth, Texas, Amendment #4 — Phase 1 Site
Adaptation Services-376750".
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Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services
described in Attachment "A". However the total fee paid by the City shall not
exceed a total of $436,754.97 unless the City and the Consultant mutually agree
upon a fee amount for additional services and amend this Agreement
accordingly."
OFFICIAL RECORD
City of Fort Worth, Texas
Standard Agreement for Professional Services AMENDMENT CITY SECRETARY
Revision Date: 8/16/2016
Page 1 of 2 FT. WORTH, TX
3.
All other provisions of this Contract which are not expressly amended herein shall
remain in full force and effect.
EXECUTED this the 8th day of J U n e , 2021, in Fort Worth, Tarrant County,
Texas.
RPGA Design Group, Inc. APPROVED:
By:
J er Lucio (Jun 3, 2021 12:48 CDT)
Javier Q. Lucio
Principal
Dqhq gu��iG�daff
B Dana Burghdoff un 8, 202118:37 CDT)
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Dana Burghdoff, AICP
Interim Assistant City Manager
APPROVAL RECOMMENDED:
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B�/; Steve o ke (Jun 4, 2021 14:51 CDT)
Steve Cooke, Director
Property Management Department
APPROVED AS TO FORM AND LEGALITY
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B�/; JB Strong (Jun , 2021 11:00 CDT)
John B. Strong
Assistant City Attorney
RECORDED: 40�����
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By: �,����n ��!u� � F°°°000000�L d�
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MaryJ. Kayser ��jo o2
City Secretary �� ,�o o * F
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M&C Not Required
Contract Authorization
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract,
including ensuring all performance and reporting requirements.
By: �'�.. �• �r�-�
Brian R. Glass, AIA, Architectural Services Manager
City of Fort Worth, Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date: 8/16/2016
Page 2 of 2
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
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iI R s� P � G�P.A�.
■ ■ ■ ■
January 18, 2021 (revised 5/27/21)
Ronald Clements, AIA
Property Management Department
City of Fort Worth
401 West 13th Street
Fort Worth, Texas 76102
RE: Fire Station #43
Walsh Ranch Site / Fort Worth, Texas
Amendment #4 — Phase 1 Site Adaptation Services
Mr. Clements,
It is with great enthusiasm that RPGA Design Group, Inc. presents the following Phase 1 Services and
Fee Proposal for the new Fire Station #43 Site Adaptation at the Walsh Ranch site to the City of Fort
Worth (Owner). This Additional Services Proposal reflects our anticipated Professional Services for the
commencement of the Site Adaption of the new Fire Station #43 to the Walsh Ranch site at the
southwest corner of Walsh Ranch Parkway and Walsh Avenue in Fort Worth, Texas. We submit the
following:
Proiect Description
A. General Description: Fire Station #43 will be a site adaptation of the previous Fire Station
#43/#45 design with approximately 10,500 total square feet, located on approximately 2.07
acres. Fire Station #43 will be a one (1) story, two (2) company fire station with 3 apparatus
bays. The fire station design will utilize the new Proto-type designed for the original Fire
Station #43 site and currently being implemented on Fire Station #45 in north Fort Worth. It
is anticipated that exterior modifications, based on comments received for Walsh Ranch, will
be made to the Proto-type design.
B. As a site adaptation we understand that the site design for the new design will be similar to
FS 43 incorporating site and landscape features required by Walsh Ranch.
Two (2) Company Fire Station (to be based on the approved Design of FS #43 incorporating
modifications proposed by Walsh Ranch)
o Entry Vestibule
o Public Restroom
o Watch Room
o Computer Room
o Kitchen/Dining room
o Day room
o Physical Training room
o Two (2) Officer's Suites with restrooms
o Five (5) private bedrooms
0 3-4 Private Restrooms
o Laundry room
o Telecom room
o EMT Storage room
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www.rpgaarchitects.com
City of Fort Worth
Amendment #4 — Phase 1/ Site Adaptation of Prototype
Fire Station #43
Walsh Ranch Site
o Tornado Shelter - Tornado Shelter requirements for Critical Emergency Operations
(International Building Code 2015): "In areas where the shelter design wind speed for
tornados in accordance with Figure 304.2(1) of ICC 500 is 250 MPH, 911 call stations,
emergency operation centers and fire, rescue, ambulance and police stations shall have
a storm shelter constructed in accordance with ICC 500." In discussion with the City of
Fort Worth Development Department we anticipate the size of the Tornado Shelter to be
approximately 450 sq. ft.
• Three full-size drive-thru Apparatus Bays
o Bunker Gear room
o Maintenance/Storage room
o Lawn Equipment Storage room
• Site Improvements
o Provide City of Fort Worth iSWM compliance
o Utility improvements on the site will be determined upon review of the further site
information to be provided by the City.
C. Site Requirements — Basic Services: The Fire Station #43 site is approximately a 2.07
acre site located at the southwest corner of Walsh Ranch Parkway and Walsh Avenue in
Fort Worth, Texas in Fort Worth, Texas.
The site design will provide for a"drive-through" fire station with separate employee parking
and visitor parking. The visitor parking will accommodate accessible parking and accessible
pedestrian access to the facility. The fire station will be sited to efficiently accommodate all
necessary entities. The design of the apparatus aprons, entry and egress, shall endeavor to
allow a minimum of 45 feet of depth from the property line to allow the apparatus to have
adequate area for off street maneuverability.
Structural foundation systems and soil stabilization procedures will be utilized to provide a
structurally sound building. The Owner is aware of the extremely expansive clays prominent
in the area and RPGA will strive to provide solutions that meet both the Owner's
maintainability requirements and budget. It is anticipated that a structured slab with carton
forms will be utilized for this facility.
Landscape and Irrigation Design services will be limited to compliance with the City of Fort
Worth's minimum landscape, forestry and irrigation standards and any additional
requirements or restrictions imposed by Walsh Ranch. Trees will be proposed as
appropriate for this location and as required to assist in the passive solar design of this
facility. Security and or privacy fencing will also be provided as necessary.
D. Additional Site Requirements; Additional Services (if required): Additional site
information will be required to determine if additional services will required to bring utilities to
the site.
Electrical, telephone and gas utilities will be provided by the individual utility companies.
Any engineering and associated construction costs for these utilities are not included in this
proposal.
E. Exterior Design Features: The design of the new fire station will be based on the original
prototype Fire Station #43#45 with modifications based on input received for Walsh Ranch.
F. Interior Design Features: Interior spaces will maximize the use of natural lighting and
create a fire station that facilitates the interactions of the fire fighters. Use of natural and
artificial lighting will be utilized to enhance the quality and usability of the spaces. Selection
of materials will also consider the durability and maintainability of the material with life-cycle
cost considerations.
The new fire station will also be designed to meet the American's with Disabilities Act (ADA)
and the Texas Accessibility Standards (TAS). If required, a variance application will be
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth
Amendment #4 — Phase 1/ Site Adaptation of Prototype
Fire Station #43
Walsh Ranch Site
submitted to TDLR for the design of an adaptable fire station. Any cost for filing TAS
Review, Inspection and Variance reports will be submitted as reimbursable expenses.
G. Project and Construction Budget:
1. Fire Station Site and Building Budget: We anticipate a"construction budget" for the
new Fire Station #43 project of $4,725,000.00 ($4,725,000.00 construction budget +
$236,250.00 (5%) Owner Controlled Contingency =$4,961,250.00). This anticipates a
5% increase in costs from Fire Station #45 which was bid in late 2020.
• Third Party Peer Review of the Tornado Shelter, Construction Materials testing,
Geotechnical Services, Surveying and Reimbursable Expenses are not included in
the anticipated construction budget.
• Additional development infrastructure costs associated with road access and utilities
are not included the anticipated construction budget noted above.
It is understood that the Owner will work with RPGA and to modify the project requirements
"if' it becomes necessary to meet the established construction budget.
II. Scope of Services
A. General Services: RPGA will meet with the Owner to clarify and define the Owner's
requirements and budget prior to commencement of work.
RPGA will supervise and coordinate consultants' activities, review all consultants'
documents and review all pertinent consultant documents with the Owner. Consultants
hired independently by the Owner are excluded from RPGA's supervision and coordination.
RPGA will document all design meetings with the Owner.
B. Schematic Desiqn: RPGA will modify the existing prototype based on comments received
from the Owner and as previously noted from Walsh Ranch.
RPGA will work with our cost estimating consultant to provide a preliminary estimate of
Construction Cost at the conclusion of this phase.
C. Desian Development: Based on the approved Schematic Design Package as well as any
further adjustments authorized by the Owner, RPGA will develop Design Development
Documents consisting of drawings and other documents to fix and describe the size and
character of the Project as to architectural, civil, structural, mechanical and electrical
systems, materials and such other elements as may be appropriate. These drawings will
incorporate all floor plans, elevations, site plan, and all necessary drawings and details
necessary to update the estimate of Construction Cost.
Before or during the Design Development Phase we will meet with the Development and
Planning Department to review and discuss any Pre-Development issues that need to be
addressed for the new Fire Station #43 at Walsh Ranch.
D. Construction Documents: Based on the approved Design Development Documents and
any further adjustments in the scope or quality of the Project or in the construction budget
authorized by the Owner, RPGA shall prepare Construction Documents consisting of
Drawings and Specifications setting forth in detail the requirements for the construction of
the Project. RPGA will sign, stamp or impress the construction documents for use in the
State of Texas.
RPGA will provide the documents necessary for the cost estimator to develop a 95%
Construction Documents estimate.
E. Contract Administration:
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth
Amendment #4 — Phase 1/ Site Adaptation of Prototype
Fire Station #43
Walsh Ranch Site
1) RPGA shall visit the site to become generally familiar with the progress and quality of
the work and to determine, in general, if the work is progressing in accordance with the
contract documents. RPGA's site visits will be limited to one (1) site visit per week, as
requested by the Owner, throughout the construction period. A twelve (12) month
construction period is anticipated for Fire Station #43. The site visits will include
general observations of the construction and a meeting with the Owner and the
Contractor to review and discuss conformance with the contract documents. A regular
day and time for these meetings will be mutually established at the beginning of the
construction period. Each site visit/meeting will include a written report identifying
items of concern with anticipated resolutions. The Structural Engineer will be limited to
six (6) site visits; the MEP Engineer will be limited to six (6) site visits The Civil
Engineer will be limited to four (4) site visits; and the Landscape Architect/Irrigation
Designer will be limited to four (4) site visits when requested by RPGA and/or the
Owner. RPGA and our consultants shall endeavor to guard the Owner against defects
and deficiencies in the construction.
2) RPGA shall not have control of, or charge of, and shall not be responsible for
construction means, methods, techniques, sequences or procedures, or for safety
precautions or programs in connection with the work, for the acts of omissions of the
contractor, subcontractors, or any other persons performing any of the work, or for the
failure of any of them to carry out the work in accordance with the contract documents.
3) RPGA shall, at all times, have access to the work wherever it is in preparation or
progress.
4) As requested by the Owner, RPGA shall determine the amounts owed to the
contractor, based on observations at the site and on evaluations of the contractor's
monthly application for payment, as provided in the approved schedule of values.
5) RPGA shall advise the Owner to reject work that does not conform to the contract
documents.
6) RPGA shall review and take appropriate action on submittals such as shop drawings,
product data and samples, but only for conformance with the design concept of the
work and with the information given in the contract documents. All structural, civil,
M.E.P. and landscape/irrigation shop drawings will be reviewed by the respective
consultant and documented by RPGA.
7) RPGA shall conduct inspections to determine the dates of substantial completion, and
shall review the project for final certificate of payment.
8) The extent of the duties, responsibilities and limitations of authority of RPGA, as the
Owner's representative during the construction shall not be modified or extended
without written consent of both the Owner and RPGA.
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Compensation:
A. Based on our understanding of the scope of services to be performed the fees are as stated
below. If during the development of the project changes are made to the scope and/or
construction budget of the project, the fees will be subject to revision. Fees as quoted are
good for a period of (90) ninety days from the date of this proposal.
Architectural/Enqineerinq Fees for Fire Station #43 Site and Buildinq Only — Phase 1
We have mutually confirmed with the Property Management Department that $78,995.03 of
approved funding for FS #43 remains. The remaining $78,995.03 in addition to the fees
identified below will be utilized to complete Phase 1 services of the site adaption of FS #43
at Walsh Ranch. The remaining fees for the site adaptation of FS #43 will be submitted as
Amendment #5 — Phase 2 Site Adaptation Services.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth 5 Fire Station #43
Amendment #4 — Phase 1/ Site Adaptation of Prototype Walsh Ranch Site
Owner agrees to pay the Architect for all professional services rendered under this
agreement. The Architect's fee for Basic Services shall be a flat fee based on the following
understanding, plus allowable reimbursable expenses.
Basic Services
Architectural------------------------------------------------------------------------------------------------� 5,204.97
Program Verification
Prototype Modifications based on Developer comments
Interior Design (excluding FF&E)
ADA Compliance
TAS (TDLR) Compliance
COMcheck Compliance
Construction Administration with Basic Services (40 meetings)
Structural Engineering.--------------------------------------------------------------------------------� 11,250.00
R. L. Woods and Associates
Prototype Modifications based on Developer comments
Construction Administration with Basic Services (6 meetings)
M.E.P. Engineering-------------------------------------------------------------------------------------� 8,750.00
Wells Doak Engineers, Inc.
Prototype Modifications based on Developer comments
COMcheck Compliance
Construction Administration with Basic Services (6 meetings)
Total Basic Services Fees
$ 25,204.97
Basic Additional Services
Civil Engineer ........................................................................................... $ 18,550.00
AIM Engineering
Construction Administration with Basic Services (4 meetings)
Landscape and Irrigation .......................................................................... $ 6,250.00
Victory Parks Landscape Architect
Construction Administration with Basic Services (4 meetings)
Survey and Platting (TBD)
Topographic Survey ........................................................................ Not included
Minor Plat (if required) ..................................................................... Not included
Construction Cost Estimator ..................................................................... $ 4,500.00
Riddle and Goodniqht
Total Basic Additional Services Fees $ 29,300.00
Additional Services for Utilitv Extensions
Additional Utility Design Services
Civil Desiqn — AIM Enqineerinq Not included
Total Additional Services for Utility Extensions $ 0.00
Reimbursable Expenses
TAS Registration and Inspection Fees $ 0.00
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth
Amendment #4 — Phase 1/ Site Adaptation of Prototype
Geotechnical Services (Alpha Testing)
Fire Station #43
Walsh Ranch Site
$ 5,500.00
Anticipated Reimbursable Expenses: $ 0.00
B.
Total Reimbursable Expenses $ 5,500.00
Total Consultant Fees for Fire Station #43 $ 60,004.97
Hourly Rates for Unscheduled or Requested Services (these additional services will only be
provided with an authorized amendment in writing from the Owner):
No Charge will be incurred for minor revisions to the plans during the design process prior to
construction document phase. Compensation for major variances to the agreed-upon plans
and specifications, time involved in additional services, but not initial site visits, will be billed
on an hourly basis as follows:
Principals: $185.00
Project Manager: $120.00
Production Personnel: $95.00
Clerical $50.00
C.
The above listed hourly rates are subject to change with notice. The Owner can negotiate a
set fee at the time, if and when needed.
Reimbursable fees will be billed to the Owner at one and one tenth (1.10) the expense
incurred by RPGA. Reimbursable expenses will include, but not be limited to, the following:
a) cost of reasonable incidental charges exclusive of markup for delivery charges; cost of
reproduction, postage and handling of drawings, specifications and other documents;
and renderings, models and mock-ups requested by the Owner and as required in the
normal preparation of Schematic Design, Design Development and Construction
Documents as required for reviewing and developing the Documents for the project.
b) cost of TDLR accessibility variance application fees, project filing fees, plan review and
inspection fees.
c) all necessary costs of prinfing and/or courier services for fhe purpose of bidding the
Construction Documents and Specifications will be the responsibility of the Owner.
IV. Schedule:
Based on our understanding of the scope of services we estimate the schedule to be as follows:
Schematic Design
Design Development Documents
Construction Documents (95°/a)
3-4 Weeks
3-4 Weeks
7-9 Weeks*
Bid Documents (100%) 2-3 Weeks
Anticipated Design/Documentation Duration 15-20 Weeks
This schedule anticipates a period of one week for review by the Owner for changes and
clarifications at the completion of the Schematic Design, Design Development and the 95%
Construction Documents phases.
*This schedule does not account for any unknown or unforeseen delays due to the City's iSWM
review and approval process.
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Changes:
If a major change is made in the scope, approach or details of the Project at the Owner's request
after construction documents are underway or finished, the cost of making changes will be billed
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com
City of Fort Worth
Amendment #4 — Phase 1/ Site Adaptation of Prototype
Fire Station #43
Walsh Ranch Site
at the above hourly rates. This also applies to any changes required by new zoning or building
code requirements instigated after the Projects' inception.
VI. Documents:
All plans and drawings will be prepared and submitted by RPGA to the Owner for approval on 24"
x 36" or 30" x 42" bond sheets, with all plotted lettering clearly legible when the sheets are
reproduced and reduced to half size.
It is to be implicitly understood that we, RPGA, will act in your best interests and, at all times, carry out
duties with reasonable diligence and expedience.
We look forward to discussing this proposal with you at your earliest convenience. Thank you again for
this opportunity.
Yours sincerely,
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J ier Q. Lu�fo, Principal
P G A Design Group, Inc.
101 S. Jennings Avenue, Suite #100 Fort Worth, Texas 76104 (817) 332-9477 FAX -(817) 332-9487 (888) TRY-RPGA
www. rpgaarchitects. com