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Home My WebLink AboutContract 54302-R1csc No. 54302-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June 2, 2021 Jeanine Ladell, Inc. Attention: Betsy Urbanek P.O. Box 1408 Azel, TX 76098 Re: Contract Renewal Notice Contract No. CSC 54302 (the "Contract") Renewal Term No. 1: August 5, 2021 to August 4, 2022 The above referenced Contract with the City of Fort Worth expires on August 4, 2021 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the City. This letter is to inform you that the City is exercising its right to renew the Contract for an additional one (1) year period, which will begin immediately after the EXpiration Date. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas. o�v/purchasing to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, �� City of Fort Worth, Property Management Department Denise Garcia Contract Services Administrator (817) 392-6787 Contract Renewal Page 1 of 2 CSC No. ACCEPTED AND AGREED: CITY OF FORT WORTH DAhA BUYG�G��off B Dana Burghdoff un 14, 2021 09:12 CDT) y Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: x� _,_ �s�ref2i Steve o ke (Jun 7, 2021 16:53 CDT) y Name: Steve Cooke Title: Property Management Director ATTEST: By: ��' ��%��'�a� U Name: Mary Kayser Title: City Secretary Jeanie Ladell, Inc. By: Betsy U anek (Jun 2, 2021 14:39 CDT) Name: Betsy Urbanek Z'ltle: Owner/Office Manager CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �LGi�'l l`7� c�GIGGl�O� Alan H. Shuror (Jun 2, 202116:13 CDT) y Name: Alan Shuror Title: Assistant Property Management Director APPROVED AS TO FORM AND LEGALITY: C%'��'zf�� (��fY'r,� By. ChristopherA stria (Jun 9, 2021 09:12 CDT) Name: Christopher Austria Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 20-0480 Date Approved: 08/04/2020 Form 1295 Certification No.: 2020-636868 Contract Renewal Page 2 of 2 8/14/2020 M&C Review CITY COUNCIL AGENDA DATE: 8/4/2020 REFERENCE **M&C 20- LOG NAME: 1320-0143 SCRAP METAL NO.: 0480 SERVICES LSJ PMD CODE: P TYPE: CONSENT PUBLIC NO HEARING: FC1 RT �4�'U RT H _��_ SUBJECT: Authorize the Execution of a Revenue Agreement with Jeanie Ladell, Inc. d/b/a Cyclone Aluminum for Scrap Metal Collection and Sales for Various City Departments Through the Property Management Department (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a revenue agreement with Jeanie Ladell, Inc. d/b/a Cyclone Aluminum for scrap metal collection and sales for various City departments through the Property Management Department and authorize four annual renewal options. DISCUSSION: The Property Management Department (PMD) approached the Purchasing Division for assistance with securing an agreement for scrap metal collection and sales that will be performed on an as-needed basis. Purchasing Staff issued an Invitation to Bid (ITB) that consisted of detailed specifications describing services to be performed under this Revenue Agreement (Agreement). BID ADVERTISEMENT - This Bid was advertised in the Fort Worth Star-Telegram on May 27, 2020, June 3, 2020 and June 10, 2020. Thirteen vendors were solicited from the purchasing vendor database; a sole response was received. The Purchasing Division made attempts to contact potential vendors to determine why only one bid was received. The vendors did not respond to the inquiries. JEANIE LADELL, INC. d/b/a Cyclone Aluminum will be required to sort and divide all scrap metal for removal, shipment and disposal. The City will be paid within 30 days of the collection date for each batch of scrap metal collected. Departments will adhere to the City's current accounting policies and procedures for processing revenue funds. PRICE ANALYSIS - Cyclone Aluminum offers prices based on the American Metal Market LLC, Houston prices, plus markup percentages between 1 and 5 percent. No guarantee has been made that a specific amount of scrap metal will be sold; however, 101,656 pounds of scrap was collected from the PMD in fiscal year 2019 which generated a revenue of $2,798.20. M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. Upon City Council approval, the Agreement shall begin upon execution of the Agreement and expire one year from that date. RENEWAL OPTIONS - This Agreement may be renewed for four additional one-year renewal periods. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and execution of the contract, funds will be deposited to the General Fund. The Property Management Department (and Financial Management Services) is responsible for the collection and deposit of funds due to the City. TO apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28049&cou ncildate=8/4/2020 1/2 8/14/2020 T Fund Department ID Fund Department F ID Fund Department ID M&C Review Account Project Program Activity Budget ID Year Account Project Program Activity Budget � ID � Year Account Project Program Activity Budget ID Year Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Jay Chapa (5804) Reginald Zeno (8517) Steve Cooke (5134) Reference # (Chartfield 2) Reference # (Chartfield 2) Reference # (Chartfield 2) Cynthia Garcia (8525) LaKita Slack-Johbnson (8314) Amount Amo� Amount apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28049&cou ncildate=8/4/2020 2/2