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Home My WebLink AboutContract 54091-R1CSC No. 54091-R1 CSC No. 54091 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE June ll , 2021 Bean Electrical, Inc. Attn: Roy E Bean II 821 E Enon Everman, TX 76140 Re: Contract Renewal Notice 2020 Traffic Signal and Street Lighting Improvements Unit Price Construction Contract Contract No. CSC No. 54091 (the "Contract") Renewal Term No. 1: $1,500,000.00 The above referenced Contract with the City of Fort Worth in the amount of $1,500,000.00 expires at the expenditure of funds. The funds far the current contract have been expended or programmed. This letter is to inform you that the City is exercising its right to renew the Contract for an additional $1,500,000.00, which will begin immediately. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide a signed acknowledgment does not affect the renewal. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasin� to insure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, lsK�l SG�restG�� Iskal Shrestha (Jun 14, 202106:�6 CDT) Iskal Shrestha, P.E. Project Manager, TPW Contract Compliance Manager (817) 392-7254 Contract Renewal C�] � � CN I=1 �:� X�Z�7:� �7 CITY SECRETARY FT. WORTH, TX CSC No. 54091 ACCEPTED AND AGREED: CITY OF FORT WORTH �q�g ��o� BDanaBur�18,�438CDT) Y� Name: Dana Burghdoff Title: Assistant City Manager APPROVAL RECOMMENDED: r..��...n , By: W Johnson (Ju 16, 202111:41 CDT) Name: William M. Johnson Title: Director, Transportation & Public Works Department _.o,-ov��n� ATTEST: By: `�� 0 � `�� Name: Mary J. Kayser Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. ISKAI S�i'B5�"�A By: Iskal Shrestha (Jun 14, 2021 06:46 CDT) Name: Iskal Shrestha, P.E. Title: Project Manager APPROVED AS TO FORM AND LEGALITY: 1� I DBlack (Jun 18, 20211423 CDT) Y� Name: Douglas. W. Black Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 20-0428 Date Approved: 06-16-2020 Form 1295 Certification No.: N/A CONTRACTOR: .�e a� By: � Name: Roy E Bean II Title: President Date: � � � �� Contract Renewal C�] � � CN I=1 �:� X�Z�7:� �7 CITY SECRETARY FT. WORTH, TX M&C Review CITY COUNCIL AGENDA REFERENCE **M&C 20- LOG 202020 TRAFFIC SIGNAL AND DATE: 6/16/2020 STREET LIGHTING UNIT PRICE NO.: 0428 NAME: CONTRACT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Unit Price Contracts with EAR Telecommunications LLC, d/b/a EARTC, and Bean Electrical Inc., Each in an Amount Not to Exceed $1,500,000.00, for Task Order Construction Services for the Installation of Projects Relating to Traffic Signal and Street Lighting Improvements (2018 Bond Program) (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize a unit price contract with EAR Telecommunications LLC, d/b/a EARTC, in an amount not to exceed $1,500,000.00 for task order construction services for the installation of traffic signal and street lighting improvements with up to two renewals; and 2. Authorize a unit price contract with Bean Electrical, Inc. in an amount not to exceed $1,500,000.00 for task order construction services for the installation of traffic signal and street lighting improvements with up to two renewals. DISCUSSION: The contracts will provide for construction services on an as-needed (task order) basis for the construction of capital projects relating to traffic signal and street lighting improvements. Each contract amount is capped at $1,500,000.00. Each contract may be renewed for up to two (2) additional terms at the earlier of the expiration of contract funds or contract time under the same terms, conditions, and unit prices. The project was bid in a low bid format to determine unit prices to be paid when task orders are issued and the bidders were made aware of the contract cap amount. The contract was advertised in the Fort Worth Star-Telegram on January 16, 2020 and January 23, 2020. On February 13, 2020, two companies submitted the following bids: CONTRACTOR BID EARTC $22,855,564.65 Bean Electrical, Inc. $27,425,586.10 The unit prices were compared to other similar projects and were determined to be fair and competitive. Task orders will be paid at the established unit prices. No guarantee was made that a specific amount of services would be purchased. Projects identified initially include: N. Main St. and E. Long Ave Traffic Signal Improvements (City Project No. (CPN) 101369), Camp Bowie and Van Cliburn Way Traffic Signal Improvements (CPN 101369), E. Rosedale Street Lights (CPN 102183), North Ridglea Street Lights (CPN 101871), Sendera Ranch and Diamondback Lane Traffic Signal Improvements (CPN 102036) and W. Vickery Boulevard and Riverbend Traffic Signal Improvements (CPN 102598). A portion of this contract may be paid with proceeds from the 2018 bond program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund, in F� RT �'�ORT E � _� http://apps.cfwnet.org/council�acket/mc review.asp?ID=27997&councildate=6/16/2020[6/17/2021 1:28:39 PM] M&C Review accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018) and the subsequent actions taken by the Mayor and Council. EAR Telecommunications LLC, d/b/a EARTC, is in compliance with the City's BDE Ordinance by committing to 10\% MBE participation on this project. The City's MBE goal on this project is 10\%. Bean Electrical, Inc. is in compliance with the City's BDE Ordinance by committing to 10\% MBE participation on this project. The City's MBE goal on this project is 10\%. Projects are located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in various Capital Funds to support the approval of the recommendations and award of the contracts. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office b� Originating Department Head: Additional Information Contact: ATTACHMENTS Dana Burghdoff (8018) William Johnson (7801) Monty Hall (8662) http://apps.cfwnet.org/council�acket/mc review.asp?ID=27997&councildate=6/16/2020[6/17/2021 1:28:39 PM]