HomeMy WebLinkAboutContract 44390-R1 (2)t -'i'K`r
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FIRST RENEWAL OF CITY SECRETARY CONTRACT NUMBER 44390,
A COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
CONTRACT FOR SERVICES BETWEEN THE CITY OF FORT WORTH
AND INTEGRITYTEXAS CONSTRUCTION, LTD
This First Renewal of City Seci•etaiy Contract Number 44390 ("Fitst Renewal") is made and entered
into by and between the City of Fort Worth, a home-rule municipal corporation, acting by and through its duly
authorized Assistant City Managei•, ("City") and IntegrityTexas Construction, Ltd., a Texas limited partnership,
acting by and thcough its general partner IntegrityTexas Construction I, Inc., a Texas for-profit corpocation, acting
by and through its duly authorized Director and President, Ramon Hernandez ("Sttbcontractor").
WHEREAS, the City receives gt�ant monies fi•om the Texas Depai�tment of Housing and
Affairs ("TDHCA") through the Comprehensive Energy Assistance Program ("CEAP"), which
assistance program designed to assist low income households in meeting their energy needs and t
customers to control energy costs through energy education;
Community
is a utility
> encourage
WHEREAS, following a highly competitive bidding process, the City and Subcontractor entered into a
nonexclusive, written purchase agreement for services i•elated to the CEAP, said written agreement being recorded
with the City's Purchasing Depar-tment as Contract Number 11-0348/PO-12-00071259 ("Purchase Agreement");
WHEREAS, the TDHCA subsequently determined the Purchase Agreement to be an insufficient form of
conh•act for the CEAP progcam and requested that the City and Subcontractor revise the form of the contract;
WHEREAS, in order to comply with TDHCA's i•equest and bring the City into compliance, the parties
executed Fort Worth City Secretary Contract Number 44390 ("Agreement"), which was intended to clarify and
i•estate the terms and conditions applicable to the seivices to be provided for the CEAP under the Purchase
Agreement and act as the official governing contract in place of the Purchase Agreement;
WHEREAS, the Agreement provides for an initial one-year term, with up to four additional one-year
renewal periods;
WHEREAS, on or about March 25, 2013, the City and Subconti•actor agreed to exercise the first renewal
option and eYtend the term of the Agreement for one additional year beginning on Apri14, 2013 and expiring on
Apri13, 2014, said renewal agreement being recorded with the City's Purchasing Department as Contract Number
11-0348/PO-13-00076583, which is attached hereto as E�ibit A and incorporated herein by reference;
WHEREAS, to ensure that the City remains in compliance with TDHCA's requirements and to alleviate
any confusion as to appropriate renewal document, the pacties desire to memorialize the agreed-upon renewal
within the context of the Agreement;
NOW, THEREFORE, City and Subcontractor, for and in consideration of the covenants and agreements
hereinafter set forth, the sufficiency of which is hereby acknowledged, agree as follows:
I.
The City and the Subcontractor agree to renew and extend the Agreement for a first renewal term of one
year, to be effective beginning on April 4, 2013 and ending on Apri13, 2014.
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First Rene�val of CSC 44390 ��'��� ���g�9 �� � of 4
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II.
All other tet•ms and provisions of the Agreement between the City and the Subcontractor shall remain in
fiill force and effect except as specifically set forth herein.
III.
Funds previously paid to the Subcontractor prior to this First Renewal shall apply toward the total
compensation.
IV.
All terms in this First Renewal that are capitalized but not defined shall have the meanings assigned to
them in the Agreement.
/; IN WITNESS WHEREOF, the Parties hereto have executed this Fiist Renewal on thi���day of
I� %' �, �` , 2013 in Fort Worth, Tarrant County, Texas.
CITY OF FORT WORTH
By:
s� �vianis
sistant City Manager
IntegrityTexas Consh�uction, Ltd., a Texas limited
partnership
By: IntegrityTexas Construction I, Inc. _l Texas
for-profit corporation, its General Part r�j
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By: �
Director and
APPROVED AS TO FOR11
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Assistant C;
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ATTEST:
Maiy Kays,�r
City Secretary
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AUTHORIZATION:
M&C P-11368
DATE: April 3, 2012
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LEGALITY:
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First Renewal of CSC 44390 �' �%�'o ���'r�4�9 S��f 4 I
EXhibit A
Renewal Agreement
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CITY OF FORT WORTH
Purchase Order
Page 1 of 1
P.O. OATE: 3128l2013
8lanket Order Number
PO-13-00076583
SHOW THIS NUMBER ON ALL
PACKAGES, INVOICES AND
SHIPPING PAFERS.
V
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N
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Vendor Number: 00000/0607
INTEGRITY TEXAS CONSTRUCTIQN LLP
DBA INTEGRITY HOME REPAIR 8.
CONSTRUCTION
4712 MCNU7T
ACH ONLY
HAl70M CITY, TX 76N7
INVOICES: Direct invoices in DUPLfCA7E to the address shown.
STANDARD PURCHA5ING TERMS AND CONDITIONS set forth fn the
City of Fort Worth's Bid or Quotation, are incorporaied herein by
reference and become a part of this order.
g PARKS & COMMUNITV SERVICES
H
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P
T
O
8 MAIL INVOICE IN DUPLICATE TO:
(
l
L
T
O
8id No.:
Item
Terms: � �� � ACH (DIRECT DEPOSIT)
Terms: Destinal(on, Prepaid & Allowed
:alendar Day{s) A.R,O.: 0
RequisiUon ( Quantfty � Unit
#
1 Non-ExGwive Agreemant eiuthor'ved by the City Courcil on April 3. 2D12, M& C P-
1 �368 for the Parks and Communily Services Oepartment. The agreement shall
begin 04I04/2013 and end 0 4/0 312 01 4 with options to renew for up to Three (3}
additiona� one-year periods exBrGsed fn accordance wilh the agreement
specificalions.
pricas, lerrns and conditions of the agreement shall be as stated in Bid No. 41-
Upon accepting a release order from our user departmenVdivision for this
agroement. please insure you are provided a purchase ordar number and a reiease
Invoices must be matiad to the ordeting tlepartmenVdiviston reieasing
servlce/wmmodity and Ihe invoice sha0 cantain:
i)Bid number; 2) Departne�t Purcbase Ortfer Number, 3) ftalease Number, 4)
Departmenl Name; 5) Address whera servicetcommodity was tleflvered_
Class-Item 944-36
? P�cing for itsms anc( servicas renAered shall 6r� In 2ecertlance wilh venc(efs 1 SU�1
respar.c� to bid t 1-03d8_ �
Cude
LioU2r Attt�we�t
Unit Price
SQ.00
AL:
APPROVED:
ao�.zeoe,oz�
By: Bart Ciriot
Pfione#: (817) 392-8354
BUYER
Total
3�J.06
SG.C�U
First Renewal of CSC 44390 3 of 4
M.Axi'l5/'lU':3; �UN 03; �� P1( FA� i�'o. P. 001
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city of Forr wort�
Annttal Renewai Agreement
March 14, 2013
lrttagrity Texas Construciion 1,l.P
DBA Integrity Home Repair 8� Construction
4Z'12 McNutt
H�1(om City, TX, 7611T
At�i; Ramon FtOrnandez
Epiail Address; �nalttdt(ntea�itvfexas cotr,
Phette #: 817-222-1182
FA7( #: 817-222-1252
REqUEST Tp XFRf`ICF RFiJFWAI nannU
Haadng and Cooling Assiatance Program
CURRENT CONTRACT �1: 19.t►3•fg
P.Q. �t: 12-0!)0T1258
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Your contract wili �xpi►e Ot1413/13. If you agree to e�dend the extstfng cOnt►att fo1' ari additiona) 12-month
pertod, please msrk the approprtate box, eign below and retum to the Purchastng Oivision within 48 hours.
Flnel approval is dependent upon the Purchasing Mansger and fund avaiiabiliiy. A Norice of Blanket Award
��Q n�+✓ purchase order number WIIE be fonrvarded to you upon aompletion nf lhe renewal procesa.
' _ = ' � : • � :.� : � o.. _ _ _ _ ,�iw�.,i�:�.i�.�J�al!'a.19tye111=111�11t.iqt-llfNc7$_ ��j��[�F.j�
Sin�erely,
Pa�nela Kennay
Pur�hasing DNlsiptt
FI#1�itCia( MenBgbmerit SeNicea Department
8?7*392-8381 -- Direci
817�39�-844Q � FAX
'Qn+: 4/AVi3 thivugh 4/3H4
�
First Renewal of CSC 44390 4 of 4
If you have any questions concerning this correspondence, please contact the undersigned at 817-392-8381.
Thank you for your prompt aftention and for your continued tnterest in dotng business with tha City of Fort
Worih.
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1`�'I&C Review
Page 1 of :
Fc�Rz��r��ri�
CITY COUNCIL AGENDA -�
COUNCIL ACTION: Approved on 4/3/2012
DATE:
CODE:
4/3/2012
�
REFERENCE
NO..
TYPE:
**P-11368
CONSENT
LOG NAME:
PUBLIC
HEARING:
13P11-0348 HOUSEHOLD
CRISIS PROGRAM CBR
NO
SUBJECT: Authorize Non-F�cclusive Purchase Agreements for the Household Crisis Component of
the Comprehensive Energy Assistance Program with Atlas Star Energy, Inc., d/b/a
ACooler House and Integrity Texas Construction LTD, d/b/a Integrity Home Repair and
Construction for the Parks and Community Services Department for a Combined Amount
Up to $200,000.00 for the First Year Using Grant Funds (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchasing Agreements for the
Household Crisis Component of the Comprehensive Energy Assistance Program with Atlas Star
Energy Inc., d/b/a ACooler House and Integrity Texas Construction LTD, d/b/a Integrity Home Repair
and Construction for the Parks and Community Services Department (PACS) based on over all lowest
bids meeting specifications for a combined amount up to $200,000.00 for the first year, with payment
due 30 days after receipt of invoices.
DISCUSSION:
PACS will use these Agreements to provide residential heating and cooling assistance for elderly,
disabled and low-income citizens in the Tarrant County service area. This assistance is a component
of the State of Texas Comprehensive Energy Assistance Program (CEAP), and is designed to assist
households to achieve energy self-sufficiency by addressing inefficient heating and cooling
appliances in the residence.
Last year, PACS spent approximately $2,545,000.00 on this grant funded program. The significant
difference between past expenditures and the requested amount for the new Agreements is due to
State mandated changes to the program.
Formerly the 2011 CEAP program had four components:
1) Heating/Cooling — replacement, retrofit of appliances which heat and cool (excluding stoves). This
component allowed for the replacement of entire HVAC (heating/ventilation/air conditioning systems
which usually cost $6,000.00 in addition to repair and replacement of window units and free standing
heaters;
2) Emergency Crisis Program — energy bill assistance during extreme weather conditions;
3) Elderly/Disabled — assistance with the highest months of energy consumption for households with
elderly or disabled members. Client may receive up to eight payments; and
4) Co-payment — provides case management assistance and partial energy bill payment for up to 12
months.
The 2012 CEAP program adjustments include:
h�p://apps.cfwne�.org/cnuncil�acke�/mc review.asp?ID=16597&councildate=4/3/2012 12/4/2013
M&C Review
1) Elimination of the Heating/Cooling component. Program guidelines now prohibit replacement of
HVAC systems and only allow a maximum of $2,500.00 per household for repair of HVAC and
window units.
2) Modification of the Emergency Crisis Program now renamed to Household Crisis Component of
the Comprehensive Energy Assistance Program and allows for repair of window units and
freestanding heating appliances or the replacement of window units for households with
elderly/disabled or children age five or younger during extreme temperatures to ensure health and
safety af client.
3 and 4) No significant changes to the Elderly/Disabled and Co-Payment programs.
The Invitation to Bid consisted of detailed specifications describing required services and equipment
that can be furnished and/or repaired, and the level of experience necessary to ensure a successful
program. No guarantee was made that a specific amount of goods or services would be purchased.
Staff recommends multiple awards to ensure demands are met and certify both recommended
vendors meet specifications.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Teleqram every Wednesday
from November 16, 2011 through January 4, 2012. Over one thousand vendors were invited to bid,
six vendors submitted responses.
BID TABULATION - See attached Bid Tabulation.
PRICE ANALYSIS - The hourly rate bid for Helpers and Senior Technicians averages approximately
$19.00 lower than the current rates paid by the City. The averaged costs currently paid for specific
services, such as repairs, averages up to 50 percent higher than new bid prices. Staff find these
prices fair and reasonable.
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/V1/BE Office because the purchase of goods or services
is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on April 4, 2012 and
end on April 3, 2013.
ADMINISTRATIVE CHANGE ORDER - An Administrative Change Order or increase may be made
by the City Manager in an amount up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one year terms at
the City's option. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grant Funds.
BQN\11-0348\CBR
TO Fund/Account/Centers
FROM Fund/AccountlCenters
Submitted for City Manager's Office b�
Susan Alanis (8180)
Page 2 of :
http://apps.cfwnet.org/council�acket/mc review.asp?ID=16597&councildate=4/3/2012 12/4/2013
M&C Review
Oriqinating Department Head:
Additional Information Contact:
ATTACHMENTS
11-0348 Bid Tabulation.pdf
Lena Ellis (8517)
Jack Dale (8357)
Camillia Ryan (8321)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=16597&councildate=4/3/2012
Page 3 of ;
12/412013