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Home My WebLink AboutContract 44523-A2 (2)_. �: �. SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 44523 WHEREAS the City of Fort Worth ("City") and Western Economic Services Limited Liability Company ("Consultant"), made and entered into City Secretary Contract No. 44523 ("Contract") for Consultant to prepare an Analysis of Impediments to Fair Housing Choice ("AI") as part of the City's preparation of its 2012-2018 Consolidated Plan; WHEREAS, the Contract as amended provided that all services provided by Consultant were to be completed by December 30, 2013 but City and Consultant wish to further extend the time for performance to January 30, 2014 in order to have additional time for citizen participation including public hearings and other public comment; WHEREAS, City and Consultant agree to revise the Fee Schedule to allow for additional costs of the Consultant's presentation to the Fort Worth City Council, and to match the extended time for performance; and WHEREAS, it is the mutual desire of City and Consultant to amend the Contract to meet Contract objectives. NOW, THEREFORE, City and Consultant hereby agree to further amend the Contract as follows: I. Attachment "A" - Scope of Services attached to the Contract is replaced with the attached Attachment "A" — Scope of Services Revised 12/2013 and Attachment "B" Fee Schedule attached to the Contract is replaced with the attached Attachment "B" Fee and Payment Schedule Revised 12/2013. II. AI completion is extended from September 30, 2013 to January 30, 2014. III. All other terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have meanings assigned to them in the Contract. . �� . � � � �. - �,; �; - .��'�: I , ,, . � � CONTRACT AMENDMENT CSC NO. 44523 2013-2018 Analysis of Impediments to Fair Housing Choice �i'o 4lV�6t'�9 '�� i, ---_—_— - _ _- - �--Page 1 Rev. 12/2013 �ECEI V ED �AN .�4� ACCEPTED AND AGREED: WESTE Robert M %, j � �%/, N9MIC �Ij�ICES, LLC Director of Research and Planning CITY OF FORT WORTH Fernando Costa, Assistant City Managei� APPROVED AS TO FORM AND LEGALITY: � � I �! � Assistant City Attorney f� ATTEST: � L� ;� •*�- , �� i� � �.. F �- �`R:`�'� -,t3 Mary J ty Secretai•y �i _ s � : ,��u:i r'_�Giu u. ; �:.:,:::�• - — - -- ' ��C r� �a �� `� � : .. .� i C�1�'� `��i;;�.l '. �i-�'�(��:`il CONTRACT AMENDMENT CSC NO. 44523 � Pagg„ � , �,,.� � 2013-2018 Analysis of Impediments to Fair Housing Choice �� 1�2�FlL�11 ATTACHMENT "A" SCOPE OF SERVICES REVISED 12/2013 The Consultant will complete the City of Fort Wot-th Analysis of Impediments to Fair Housing which will include: I. Introduction and Executive Summary of the Analysis A. Who Conducted B. Participants C. Methodology Used D. How Funded E. Conclusions: 1. Impediments Found 2. Actions To Address Impediments II. Jurisdictional Bacicground Data — from recent sources, with breakdo�vns by race/ethnicity/protected class, that may support any conclusions reached regarding Impediments to Fair Housing Choice A. Demographic Data B. Income Data C. Employment Data D. Housing Profile E. Maps F. Other Relevant Data G. Analysis of the above data witl� respect to impacts on Fair Housing Choice III. Evaluation of Jurisdiction's Current Fair Housing Legal Status A. Review of any Fair Housing complaints or compliance reviews where the Secretary has issued a charge of or made a finding of discrimination B. Review of any Fair Housing discrimination suit filed by the Dept. of Justice or private Plaintiffs C. Analysis and Discussion of any trends or patterns in Fair Housing complaints and legal status, etc., and potential reasons for such patterns D. Discussion of other fair housing concerns or problems IV. Identification of Impediments to Fair Housing Choice A. Public Sector 1. Zoning and Site Selection 2. Neighborhood Revitalization, Municipal and Other Services, Employment-Housing Transportation Linkage 3. PHA and Other Assisted/Insured Housing Provider Tenant Selection Procedures; Housing Choices for Certificate and Voucher Holders 4. Sale of Subsidized Housing and Possible Displacement 5. Property Tax Policies 6. Planning and Zoning Boards 7. Building Codes (Accessibility) B. Private Sector Lending Policies and Practices C. Public and Private Sectot• 1. Fair Housing Enforcement 2. Informational Programs 3. Visitability in Housing D. Where there is a determination of unlawful segegation or other housing discrimination by a court or a finding of noncompliance by HUD under Title VI of the Civil Rights Act of 1964 or Section 504 of the Rehabilitation Act of 1973, o�• where the Secretary has issued a charge under the Fair Housing Act regarding assisted housing within a recipient's jurisdiction, an analysis of the actions wllich could be taken by the recipient to help remedy the discl•iminatory condition, including actions involving the expenditure of funds by the jurisdiction. E. Discussions of identified impediments include supporting data of recent origin that led to the conclusions reached V. Assessment of Current Public and Private Fair Housing Programs And Activities in the Jurisdiction VI. Conclusions and Recommendations Ail worl< will be completed no later than January 30, 2014. ATTACHMENT "B" FEE AND PAYMENT SCHEDULE REVISED 12/2013 AMOUNT TASK DUE DATE DELIVERABLE $12,462.50 Phase 1 July 15, 2013 Phase 1 deliverables include the survey instrument, orientation meeting agenda, collection and submittal of progress review materials associated with the economic and demographic data. Note: The City would create the email list and distribute the survey announcement, which would have the suivey linlc embedded in the email. $12,462.50 Phase 2 August 30, 2013 Phase 2 deliverables include continuing data collection efforts, Facilitation of Three Focus Groups, and submission of progress review memos about collection and analysis of economic and demographic data, HMDA and CRA data, and the results of the progress review telephone conference. $ 6,231.25 Phase 3 September 30, 2013 Phase 3 deliverables include conclusion of base data collection and preliminary analysis of this data, preliminary analysis of online survey results, preparation of a summary report of the results of the Fair Housing Focus Groups, and preparation of a draft power point of initial findings for City review and approval prior to final presentation, and final presentation for the two or three Housing Forums. $ 6,231.25 Phase 4 October 30, 2013 Phase III deliverables include finai analysis of the oniine survey responses, complete analysis of all Census data, with corresponding geographic maps, hold a debriefing/strategy meeting/telephone conference and submit a progress review memo summarizing the preliminary impediments and actions to consider. $ 6,231.25 Phase 5 November 30, 2013 Phase IV deliverabies include the preliminary draft Analysis of Impediments report for City review, with additional telephone conference as necessary; Prepare draft and final presentation for City review and approval; malce final presentation of findings to venue selected by City (proposed for second Wednesday of November) $ 6,231.25 Phase 6 January 30, 2014 Prepare and submit the final draft Analysis of Impediments report for public comment period, malce presentation to the City Council, receive and incorporate comments from the City and the public, finalize the report, submit the final report to City, and the final billing. Total Cost $53,475.00 City Responsibilities to Support the Consultant's Efforts: - Organize 3 Focus Groups, for Rental Housing, Homebuyer Housing, and Development Issues — Recruit group members - Organize and do community outreach for at least 2 and no more than 3 Housing Forums; - Act as a resource for local resources and information, identifying contact points for interviews or data collection as needed to help ensure complete and appropriate information is obtained - Collect and transmit public comment regarding published draft report, for inclusion in final report. M&C Review �. • � � � Page 1 of 2 Official site of the City of Fort Worth, Texas FORT �'�'ORTH � COUNCIL ACTION: Approved on 12/10/2013 DATE: CODE: SUBJECT: 12/10/2013 REFERENCE C-26594 LOG NAME: 17FAIRHOUSINGAIAMENDK NO.. NON- PUBLIC C TYPE: CONSENT HEARING: NO Authorize Amendment No. 2 to the Consultant Agreement with Western Economic Services LLC, City Secretary Contract No. 44523, to Extend the Term and Add $4,225.00 for a Total Contract in the Amount of $54,075.00 to Prepare an Analysis of Impediments i Fair Housing Choice as Required by Federal Regulations (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of Amendment No. 2 to the Consultan Agreement with Western Economic Services LLC, City Secretary Contract No. 44523, to extend the te performance and add additional payment in the amount of $4,225.00 for a total contract in the amount $54,075.00 to prepare an Analysis of Impediments to Fair Housing Choice as Required by the United States Department of Housing and Urban Development as a condition of receiving federal grant funds DISCUSSION: The City is required to certify to the United States Department of Housing and Urban Development (HI the annual grant Agreement with HUD that it is affirmatively furthering fair housing. It also must includ certification in its submission of the City's Consolidated Plan and Annual Action Plan to HUD. This certification includes a requirement that the City prepare a research and planning document called an Analysis of Impediments to Fair Housing Choice (AI). The AI summarizes conditions in the local hous market that may affect fair housing choice and outlines specific actions that the City may take to addre these impediments. The City conducted a Request for Proposals (RFP) process in March 2013 and selected Western Eco Services, LLC (WES) to prepare the AI, based on the consultant's extensive experience in the field. A consultant Agreement for $49,850.00 was executed with WES in June 2013. The Agreement was amended in July 2013 to extend the term through December 2013 to allow additional time for public in via an on-line survey and two public forums before the Human Relations Commission and the Commu Development Council. The Draft Analysis of Impediments to Fair Housing Choice is scheduled to be completed and made available for public review on December 9, 2013 and a presentation on this draft document will be ma� the Community Development Council at its regular meeting on December 11, 2013. Further public comment on the draft document is being solicited by notices of a 30-day public comment period in loc newspapers. The draft document will also be on the City's website. Staff recommends an Amendment to extend the consultant Agreement to January 30, 2014 and to inc funding in order to pay for the additional cost of the consultant making a presentation of the findings oi fair housing study to the City Council on January 7, 2014. The contents of the presentation relate dirE to information which City Council has requested regarding housing needs in the City. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that funds are available in the current operating http://apps.cfwnet.or•g/council�acket/mc review.asp?ID=19312&councildate=l2/10/2013 1/7/2014 M&C Review Page 2 of 2 budget, as appropriated, in the Grants Fund. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 017206 650040 4 425.00 Submitted for City Manager's Office by� Oriqinating Department Head: Additional Information Contact: ATTACHMENTS Fernando Costa (6122) Jay Chapa (5804) Cynthia Garcia (8187) Barbara Asbury (7331) http://apps. cfwnet. org/council�acket/mc_review. asp?ID=19312&councildate=l2/ 10/2013 1/7/2014