HomeMy WebLinkAboutContract 42723crry 9ECRETARY L�)i gL 3
CITY OF FORT WORTH, TEXAIDNTRACT N0•
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a home -rule municipal
corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas (the "CITY"), and
James DeOtte Engineering, Inc., (the "ENGINEER "), for a PROJECT generally described as:
Greenfield Acres Neighborhood Drainage Improvements.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
-
City of Fort Worth. Texas _ --
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010 i OFFICIAL i`�;' ±
Page 1 of 15
CITYt "tits�t tY
FT. WORTH, 1 A
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and /or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 2 of 15
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise
approved by CITY, which shall become the property of the CITY. CITY may
use such drawings in any manner it desires; provided, however, that the
ENGINEER shall not be liable for the use of such drawings for any project other
than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on -site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the CITY
and /or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the Contract
Documents and any health or safety precautions required by such construction
work. The ENGINEER and its personnel have no authority to exercise any
control over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on -site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT. If
the ENGINEER makes on -site observation(s) of a deviation from the Contract
Documents, the ENGINEER shall inform the CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A
City of Fort Worth. Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 3 of 15
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work,
materials, or equipment has passed to the CITY free and clear of liens, claims,
security interests, or encumbrances; or that there are not other matters at issue
between the CITY and the construction contractor that affect the amount that
should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, as amended, the City
has goals for the participation of minority business enterprises and woman
business enterprises in City contracts. Engineer acknowledges the M/WBE
goal established for this contract and its accepted written commitment to
M/WBE participation. Any misrepresentation of facts (other than a negligent
City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 4 of 15
misrepresentation) and /or the commission of fraud by the Engineer may result
in the termination of this Agreement and debarment from participating in City
contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after
final payment under this contract, have access to and the right to examine and
photocopy any directly pertinent books, documents, papers and records of the
ENGINEER involving transactions relating to this contract. ENGINEER agrees
that the CITY shall have access during normal working hours to all necessary
ENGINEER facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this
section. The CITY shall give ENGINEER reasonable advance notice of
intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this article together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost
of copies at the rate published in the Texas Administrative Code in effect as of
the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance
contains a general aggregate limit, it shall apply separately to this
PROJECT or location.
i. The CITY shall be included as an insured under the CGL, using ISO
additional insured endorsement or a substitute providing equivalent
coverage, and under the commercial umbrella, if any. This
City of Fort Worth. Texas insurance shall apply as primary insurance with respect to any other
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
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insurance or self- insurance programs afforded to the CITY. The
Commercial General Liability insurance policy shall have no
exclusions by endorsements that would alter or nullify:
premises /operations, products /completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto liability and, if
necessary, commercial umbrella liability insurance with a limit of not less
than $1,000,000 each accident. Such insurance shall cover liability arising
out of "any auto ", including owned, hired, and non -owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non -owned is acceptable.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation — ENGINEER shall maintain workers compensation
and employers liability insurance and, if necessary, commercial umbrella
liability insurance with a limit of not less than $100,000.00 each accident for
bodily injury by accident or $100,000.00 each employee for bodily injury by
disease, with $500,000.00 policy limit.
ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — the ENGINEER shall maintain professional liability, a
claims -made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of the
contract or the first date of services to be performed, whichever is earlier.
Coverage shall be maintained for a period of 5 years following the
completion of the contract. An annual certificate of insurance specifically
referencing this project shall be submitted to the CITY for each year
following completion of the contract.
City of Fort Worth. Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22.2010
Page 6 of 15
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
c. Certificate(s) of insurance shall document that insurance coverage specified
in this agreement are provided under applicable policies documented
thereon.
d. Any failure on part of the CITY to request required insurance documentation
shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non - payment of premium. Notice shall be sent to
the respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY
in writing, if coverage is not provided on a first- dollar basis. The CITY, at it
sole discretion, may consent to alternative coverage maintained through
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion; the ENGINEER may be required to
provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims -made basis, shall contain a retroactive date coincident with or prior
to the date of the contractual agreement. The certificate of insurance shall
City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 7 of 15
state both the retroactive date and that the coverage is claims -made.
k. Coverages, whether written on an occurrence or claims -made basis, shall
be maintained without interruption nor restrictive modification or changes
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments.
I. The CITY shall not be responsible for the direct payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to /of the ENGINEER shall be required
by the ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When sub
consultants /subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and /or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 8 of 15
changes in the permitting authorities' published design criteria and /or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City- Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with
the ENGINEER's services. The CITY will be responsible for all acts of the
CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights -of -way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule prepared in accordance with Attachment D.
City of Fort Worth. Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 9 of 15
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the ENGINEER
for contractor's negligence.
H. Contractor Claims and Third -Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by the
ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third -party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third -party beneficiary rights under this Agreement.
City of Fort Worth. Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 10 of 15
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre- existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 11 of 15
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the
ENGINEER will be at the CITY' sole risk. The CITY shall own the final
designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out -of- pocket expenses for purchasing electronic data files and other
data storage supplies or services;
C.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit
to the CITY an itemized statement of all termination expenses. The CITY'S
approval will be obtained in writing prior to proceeding with termination
services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER' personnel and subcontractors, and ENGINEER's
compensation will be made.
City of Fort Worth. Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 12 of 15
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's agent,
consultant under contract, or another entity over which the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I.
shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be
City of Fort Worth, Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 13 of 15
considered. ENGINEER agrees to defend, indemnify and
and all of its officers, agents and employees from and
liability arising out of the violation of any such order,
regulation, whether it be by itself or its employees.
City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 14 of 15
hold harmless CITY
against all claims or
law, ordinance, or
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed
by a written amendment executed by both parties. The following attachments and schedules
are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C - Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the �'; day of bAC-, , 20 ( 1.
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APPROVED S TO FORM ANDMUMV
By:
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Assistant City Attorney
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City of Fort Worth Texas
Standard Agreement for Engineering Related Design Services
PMO Official Release Date 9 22 2010
Page 15 of 15
APPROVAL RECOMMENDED
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By: aL cit L)
Douglas . Wiersig, PE
Director, Department of Transpo ation and
Public Works
James DeOtte Engineering, Inc.
James E. DeOtte, PE, RPLS
Principal
i
1
ATTACHMENT "A"
Scope for Engineering Design Related Services for Storm Water Improvements Projects
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project. Under this scope, "ENGINEER"
is expanded to include any sub - consultant, including surveyor, employed or contracted by
the ENGINEER.
OBJECTIVE
[INSTRUCTIONS to CITY Project Manager. Insert one or more paragraphs describing the
objectives of the project. In most cases these paragraphs will be available in some form
from the RFQ or RFP that was prepared to select the ENGINEER.]
WORK TO BE PERFORMED
[INSTRUCTIONS to CITY Project Manager. Delete any tasks that are not included in this
scope of services.]
Task 1.
Design Management
Task 2.
Conceptual Design
Task 3.
Preliminary Design
Task 4.
Final Design
Task 5.
Bid Phase Services
Task 6.
Construction Phase Services
Task 7.
ROW /Easement Services
Task 8.
Survey Services
Task 9.
Permitting
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre- design project kickoff /chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
City of Fort Worth. Texas
Attachment A
PMO Release Date 0812712010
Page 1 of 22
• Conduct and document bi- monthly project update meetings with CITY Project
Manager.
• Conduct review meetings with the CITY at the end of each design phase.
• Conduct and document weekly design team meetings.
• Prepare invoices, in accordance with Attachment B to this Standard Agreement and
submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the respective
CITY Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project.
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub - consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• [INSERT ASSUMPTIONS ASSOCIATED WITH THE TASK ACTIVITIES AND
DELIVERABLES HERE ... (e.g. number/frequency of meetings, average number
and level of attendees at meetings, sheet counts for various plans, etc.)]
DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly M/WBE Report Form and Final Summary Payment Report Form
TASK 2. CONCEPTUAL DESIGN (30 PERCENT).
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 2 of 17
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop,
communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Data Collection
In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (such as
TxDOT and railroads), CITY Master Plans, CITY drainage complaint files,
existing applicable drainage studies, FEMA floodplain and floodway maps,
existing models of project area (if any) and property ownership as available from
the Tax Assessor's office.
• The following is applicable at all locations that require water service line
replacement: The ENGINEER shall visit the project site and obtain the meter
numbers and sizes on all existing meters to be replaced on the project and shall
identify existing sample stations and fire line locations.
2.2. Drainage Computations
ENGINEER will delineate the watershed based on contour data and field
verification and document existing street, right -of -way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum 1" = 200'
scale from available 2 -foot contour data with the contours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right -of-
way capacities and design discharges (5 -year and 100 -year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations
in the project area where 100 -year runoff exceeds available storm drain and
right -of -way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
2.3. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B with 14 Level A test
holes as described below. The SUE shall be performed in accordance with CI /ASCE 38-
02.
Quality Level D
• Conduct appropriate investigations (e.g., owner records, County /CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 3 of 17
• Collect applicable records (e.g., utility owner base maps, "as built" or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.) on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
duplicate or conflicting information; need for clarification.
• Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and /or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
observations, that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground- mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update (or prepare) plan sheets, electronic files, and /or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow -up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
Level B (includes tasks as described for Quality Level C)
• Select and apply appropriate surface geophysical method(s) to search for and
detect subsurface utilities within the project limits, and /or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single- conduit lines, and outside
edges of multi- conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 4 of 17
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
• Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
2.4. The Conceptual Design Package shall include the following: [ENGINEER and Project
Manager. Delete items and /or portions of items that are not applicable, and add
items and /or elaborate as appropriate, to clearly describe the specific project
addressed by this Scope of Work]
• Written summary of alternative design concepts considered, strengths and
weaknesses of each, and the rationale for selecting the recommended design
concept.
• Cover sheet
• Drainage area map with supporting drainage computations in the CITY's
standard tabular format.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas.
• Horizontal alignment (excluding profiles) of proposed storm water improvements,
including existing lot layout, streets, street right -of -way, proposed easements,
and existing utilities gathered during the SUE within the project limits.
• Proposed phasing of water, sanitary sewer, street and drainage work
documented in both the project schedule and narrative form.
• Documentation of key design decisions (Project Decision Log).
• Estimates of probable construction cost.
ASSUMPTIONS
[ENGINEER INSERT ASSUMPTIONS ASSOCIATED WITH THE TASK ACTIVITIES
AND DELIVERABLES HERE... (e.g. number of review iterations, number D -holes for
Level A SUE, etc.)]
• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• The SUE and SUE plan sheets shall be in accordance with CI /ASCE 38 -02.
• 7 copies of the conceptual design package will be delivered. Drawings will be
half size (11" x 17 ").
City of Fort Worth. Texas
Attachment A
PMO Release Date 08/27/2010
Page 5 of 17
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw
• ENGINEER shall not proceed with Preliminary Design activities without written
approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Conceptual Design Package.
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans shall be submitted to CITY per the approved Project Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. Development of Preliminary Design Drawings shall include the following:
• Cover Sheet
• Drainage area maps showing proposed improvements with drainage calculations
and hydraulic computations in accordance with the City of Fort Worth Draft Storm
Water Management Design Manual, Draft Release 20110315. The 2011 City of
Fort Worth Storm Water Management Design Manual will be used for design
once the draft status is released by the City.
A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument #8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall project easement layout sheet(s).
• SUE plan drawings.
• Plan and profile drawings of proposed storm water improvements, including
existing lot layout with property ownership, streets, curb lines, driveways,
medians (if applicable), sidewalks, existing and proposed water and sanitary
sewer mains, existing utilities gathered during the SUE and existing utility
easements within the project limits.
• No less than two bench marks per plan /profile sheet.
• The ENGINEER will prepare standard and special detail sheets that are not
already included in the City's standard details. These may include connection
details between various parts of the project, tunneling details, boring and jacking
details, waterline relocations, details unique to the construction of the project,
trenchless details, and special service lateral reconnections.
• Prepare separate drawings for water and /or sanitary sewer mains including
overall water and /or sanitary sewer layout sheet and plan and profile drawings
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 6 of 17
Overall project water and /or sanitary sewer layout sheets. The water layout sheet
shall identify the proposed water main improvement/ existing water mains in the
vicinity and all water appurtenances along with pressure plane boundaries, water
tanks, pump stations, valves, and fire hydrants. The sewer layout sheet shall
identify the proposed sewer main improvement/existing sewer mains and all
sewer appurtenances in the vicinity.
Plan and profile sheets which show the following: proposed water and /or sanitary
sewer plan /profile and recommended pipe size, fire hydrants, water service lines
and meter boxes, gate valves, isolation valves, manholes, existing meter
numbers and sizes that are to be replaced, existing sample locations, existing fire
line locations, existing utilities and utility easements, and all pertinent information
needed to construct the project. Legal description (Lot Nos., Block Nos., and
Addition Names) along with property ownership shall be provided on the plan
view.
The ENGINEER shall make provisions for reconnecting all identifiable water and /or
wastewater service lines which connect directly to any main being replaced,
including replacement of existing service lines within City right -of -way or utility
easement. When the existing alignment of a water and sanitary sewer main or
lateral is changed, provisions will be made in the final plans and /or specifications
by the ENGINEER to relocate all service lines which are connected to the existing
main and connect said service lines to the relocated main.
The following shall be applicable at all locations where it is necessary to relocate or
reroute the existing private sanitary sewer service line due to the abandonment or
realignment of the existing public sanitary sewer lateral or main: The CITY shall
furnish the ENGINEER with a sample format of how the sewer service line
reroute /relocation should be designed and submitted for construction. During
design survey, if a rod can be inserted through the cleanout to the bottom of the
service line, the ENGINEER will obtain the flow line elevation and design the
service line prior to advertising the project for bid. If the service flow line
information cannot be obtained during design survey, the ENGINEER shall delay
the design of the sewer service line until after a Quality Level A Subsurface Utility
Engineering (SUE investigation has been performed). The Level A SUE will be
performed; (1) by the ENGINEER if included in the fee proposal; or (2) by the CITY
prior to bidding if the CITY determines that it is needed for satisfactory completion
of the design; or (3) by the Contractor after the project has been bid, by means of a
bid item to that effect. In all options, the ENGINEER shall propose appropriate de-
hole locations in the project and collect flow line elevation and other applicable
information of the sewer service line. The ENGINEER shall use this information to
provide the design for the sanitary sewer service line to be rerouted or relocated.
0 Station equations relating utilities to paving, when appropriate.
Proposed roadway profile grades and elevations along each curb line; elevations
at all P.V.I.'s; P. I's half stations; high and low points; vertical curve information; and
pertinent AASHTO calculations. Profiles for existing curbs (if any) and existing
ground at the left and right of right -of -way lines shall be shown. Existing found
property corners (e.g. Iron pins) along the existing right -of -way shall be shown on
the plans. Profiles for existing and proposed storm drain mains and laterals shall
be provided.
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 7 of 17
• Channel plan and profile drawings shall include existing channel centerline,
existing left and right top of channel bank, proposed top of channel backs, and 100
year water surface profile.
Preliminary roadway and /or channel cross - sections will be developed, from the
survey notes, at intervals not -to- exceed 50 foot along the project length and will
extend 10 foot past the right of way line on both sides of the street. Additional
cross - sections at important features including driveways, P.I.'s of intersecting
streets, (minimum distance of 100 foot along cross - street at each P. 1.) walks,
retaining walls, etc., will also be provided. Profiles of centerline of driveways will
also be provided where necessary. Scale will be 1" = 20' horizontal and 1" = 2'
vertical. Excavation and embankment volumes and end area computations shall
also be provided.
• Landscape plans designed by a Registered Landscape Architect in the State of
Texas for the detention pond areas.
3.2. Geotechnical Investigation /Pavement Design
Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Standards Manual, 2005. The study shall include recommendations regarding
utility trenching and identifying existing groundwater elevation at each boring.
3.3 Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.4 Public Meeting
After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend public meeting to help
explain the proposed project to residents. The CITY shall select a suitable
location and mail the invitation letters to the affected customers. The ENGINEER
shall coordinate with CITY GIS staff to identify affected property owners /residents
and develop a spreadsheet listing addresses of those to invite to the public
meeting.
3.5 Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, and government agencies to determine the approximate location
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 8 of 17
of above and underground utilities, and other facilities (current and future) that
have an impact or influence on the project. ENGINEER will design CITY facilities
to avoid or minimize conflicts with existing utilities, and where known and
possible consider potential future utilities in designs.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed
to PDF files.
3.7 Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be
sealed individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
These drawings shall be sealed by a professional engineer registered in the
State of Texas.
ASSUMPTIONS
[INSERT ASSUMPTIONS ASSOCIATED WITH THE TASK ACTIVITIES AND
DELIVERABLES HERE]
• All storm water calculations and design shall conform to the City of Fort Worth
Draft Storm Water Management Design Manual, Draft Release 20110315. The
2011 City of Fort Worth Storm Water Management Design Manual will be used
for design once the draft status is released by the City.
• 9 borings at an average bore depth of 20 feet each will be provided.
• 2 borings at an average bore depth of 30 feet each will be provided.
• Traffic Control "Typicals" will be utilized to the extent possible. It is assumed an
additional 4 project specific traffic control sheets will be developed.
• 2 copies of the geotechnical report will be delivered to the CITY.
• 0 full size 22x34 plans will be delivered for Utility Clearance.
• 5 full size 22x34 plans will be delivered for Constructability Review.
• 7 half size 11x17 drawings will be delivered for Preliminary Design.
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw.
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
DELIVERABLES
A. Preliminary Design drawings
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 9 of 17
B. Utility Clearance drawings
C. Geotechnical Report
D. Documentation of key design decisions (Project Decision Log)
E. Estimates of probable construction cost
F. Public Meeting exhibits
G. Traffic Control Plans
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• Final draft construction plans and specifications shall be submitted to CITY per the
approved Project Schedule.
• The ENGINEER shall submit a final design estimate of probable construction cost with
the final design plans submitted. This estimate shall use ONLY standard CITY bid items.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100 %) to the CITY per the approved Project Schedule. Each plan
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of
Texas.
ASSUMPTIONS
[INSERT ASSUMPTIONS ASSOCIATED WITH THE TASK ACTIVITIES AND
DELIVERABLES HERE]
• All storm water calculations and design shall conform to the City of Fort Worth Draft
Storm Water Management Design Manual, Draft Release 20110315. The 2011
City of Fort Worth Storm Water Management Design Manual will be used for
design once the draft status is released by the City.
• 7 half size 11x17 and 7 full size 22x34 drawings and 3 specifications will be delivered for
the 90% design.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 7 full size 22x34 drawings and 3 specifications will be delivered for the 100% design.
• A DWF file for the 100% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• [ENGINEER to provide estimated final sheet list (cover, drainage area map, project
control, easement layout, SUE plan sheets, no. of plan /profiles, special detail shts, etc.)]
DELIVERABLES
A. 90% construction plans specifications.
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 10 of 17
B. 100% construction plans and specifications.
C. Documentation of key design decisions (Project Decision Log).
D. Detailed estimates of probable construction cost for the authorized construction project,
including summaries of bid items and quantities using the CITY's standard bid items and
format.
E. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
• Not included under this contract.
5.2 Mylar Drawings
• Not included under this contract.
ASSUMPTIONS
• No Bid Phase Services are included in this contract.
• The project will be bid only once and awarded to one contractor.
• 0 sets of conformed plans and specifications will be delivered to the CITY
and made available on Buzzsaw. The plans shall consist of full
size and half size drawings.
• No PDF or DWF files will be uploaded to Buzzsaw.
• 0 copies conformed full size (22" x 34 ") mylar plans will be delivered to the CITY.
DELIVERABLES
• No deliverables as part of this contract.
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support [the following are examples of activities that ENGINEER may
revise or expand upon]
• Not included under this contract.
6.2 Record Drawings
• Not included under this contract.
ASSUMPTIONS
• No Construction Phase Services are included in this contract.
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 11 of 17
DELIVERABLES
• No deliverables are part of this contract.
TASK 7. ROW /EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and easements as outlined
below, per scoping direction and guidance from the CITY's Project Manager. [the following
are examples of activities that ENGINEER may revise or expand upon]
7.1. Right -of -Way Research
• The ENGINEER shall determine rights -of -way and easement needs for
construction of the project. Required temporary and permanent easements will
be identified based on available information and recommendations will be made
for approval by the CITY.
7.2 Right -of- Way /Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right -of -way and
permanent and /or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
7.3 Temporary Right of Entry Preparation and Submittal
• Prior to construction, the ENGINEER shall prepare, mail and obtain Temporary
Right of Entries from landowners. It is assumed that letters will only be required
for land owners adjacent to temporary construction easements or who are
directly affected by the project and no easement is required to enter their
property.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
[INSERT ASSUMPTIONS ASSOCIATED WITH THE TASK ACTIVITIES AND
DELIVERABLES HERE... (e.g. number of easements, number of parcels, number of
copies, number of ROEs, etc.]
Right -of -Way research includes review of property /right -of -way records based on
current internet based Tarrant Appraisal District (TAD) information available at
the start of the project and available on- ground property information (i.e. iron
rods, fences, stakes, etc.). It does not include effort for chain of title research,
parent track research, additional research for easements not included in the
TAD, right -of -way takings, easement vacations and abandonments, right -of -way
vacations, and street closures.
DELIVERABLES
A. Right -of -Way, easement exhibits and metes and bounds provided on CITY forms
B. Temporary Right of Entry Letters
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 12 of 17
TASK 8. SURVEY.
ENGINEER will provide survey support as follows.
8.1 Design Survey
ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, utilities as required by the SUE, structures, trees (measure caliper, identify
overall canopy, and have qualified arborist identify species of trees), and other
features relevant to the final plan sheets. Existing drainage at intersections will
be verified by field surveys. Spot elevations will be shown on intersection layouts
with cross slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following:
- A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
- The following information about each Control Point;
a. Identified (Existing. CITY Monument #8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on CITY Datum only.
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property for field survey, the ENGINEER shall prepare, mail and
obtain Temporary Right of Entry from landowners.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
8.3. Construction Survey
• No Construction Survey Services are part of this contract.
- STORM DRAIN STAKING: Provide an offset stake at 100' intervals (50'
intervals in curves if required) and at all proposed manholes, points of
curve, points of tangent, points of pipe size changes and at all horizontal
or vertical angle points with a cut to flow line and a cut/fill to the top of
proposed manholes. Provide centerline elevation at 100' intervals and at
all grade breaks in the natural ground. Lead lines shall also be staked
with grades if greater than 50' in length, or where substantial alignment
and /or grade are needed. Provide two offset stakes at end or each wing
of each curb inlet with a cut to flow line and a cut/fill to the top of curb
City of Fort Worth, Texas
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PMO Release Date 08/27/2010
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elevation. Line and grade shall be set to a tolerance of +/- 0.1 ft. for storm
drain pipe and +/- 0.04 ft. for curb inlets.
— ROADWAY EXCAVATION STAKING: Provide 10' or property line offset
at 50' intervals and at all points of curve, points of tangent, and at all
horizontal or vertical angle points with a cut/fill to the top of proposed
curb. The right -of -way shall also be flagged during this process along with
line and grade stakes for excavation purposes. Stake all vertical and
horizontal curves at 50' intervals. Line and grade shall be set to a
tolerance of +/- 0.1 ft.
— FINAL ROADWAY STAKING: Provide 4' or 5' offset stakes at 50'
intervals and at all points of curve, points of tangent, and at all horizontal
or vertical angle points with a cut/fill to the top of proposed curb. Staking
for curb grade and intersecting streets, if required, shall be performed
under final pavement staking. Inlets shall be staked if needed. Set tucks
in offset hubs for street alignment. Stake all vertical and horizontal curves
at 50' intervals and provide intermediate stakes between curve points, if
the radius is less than 300'. Line and grade shall be set to a tolerance of
+/- 0.01 ft.
— SANITARY SEWER STAKING: Provide an offset stake at 50' intervals
(25' intervals in curves if required) and at proposed manholes, points of
curve, points of tangent, and at all horizontal of vertical angle points, with
a cut to flow line and a cut/fill to top of proposed manholes. Provide
centerline elevation at 50' intervals. Provide location of proposed services
for construction purposes and for as -built purposes. In case the proposed
SS line will be constructed in a location other than the existing line,
services will be located by two options: the TV option which provides a
log report of service locations or by locating the existing service at the
time of construction. Stake easements and property lines where
applicable. Line and grade shall be set to a tolerance of +/- 0.01 ft.
— WATER STAKING: Provide an offset stake at 50' intervals (25' intervals
in curves if required) and at valves, tees, and at all horizontal or vertical
angle points with a cut to top of pipe or flow line of pipe (depending on the
proposed size). Provide centerline elevation at 50' intervals. Provide a
location of proposed services for construction purposes and for as -built
purposes. Provide offset location and grade stakes for proposed fire
hydrants and water meters with a cut/fill to the proposed top of curb.
Stake easements and property lines where applicable. Provide property
ties to all valves, hydrants, tees, horizontal or vertical bends and other
appurtenances. Line and grade shall be set to a tolerance of +/- 0.01ft.
— "AS STAKED" RECORD OF THE CONSTRUCTION: Throughout the
process of all construction, locate and record anything that does not
conform with the construction plans. A drawing of the project layout with
dimensions and a coordinate list must be submitted.
A copy of sample field notes that must be provided is attached. The field
notes must include the following information:
a. For storm drain lines and storm drain laterals
City of Fort Worth. Texas
Attachment A
PMO Release Date 08/27/2010
Page 14 of 17
Pipe size and type, percent of grade of laterals and location of inlets.
Cut and fill documentation.
b. For roadways;
Field notes signed and sealed by a licensed surveyor must be
submitted to the CITY Inspector prior to the beginning of construction.
c. For sanitary sewer mains, laterals and sewer services;
Pipe size and type, percent of grade of sewer laterals, manhole
locations, ties to property line including north /south and east/west lines,
P.C.'s, P.T.'s or P.R.C.'s, top of ground elevation and flowline elevation
of each station number referenced. Cut and fill documentation. Property
ties to all locations.
d. For water lines;
Pipe size and type, its location in the street along with ties to property
lines and a water intersection sketch. Cut and fill documentation.
Property ties to all service locations.
ASSUMPTIONS
• This contract does not include construction survey.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
TASK 9. PERMITTING.
ENGINEER will provide permitting support for the CITY to obtain any and all agreements
and /or permits normally required for a project of this size and type, as follows.
9.1. Storm Water Pollution Prevention Plan
• Not included under this contract.
9.2. Environmental Services
• Not included under this contract.
9.3. Floodplain Services
• Negotiating and coordinating to obtain approval of the agency issuing the
agreement and /or permits
• Revise hydraulic model for tributary MC -5 that conveys water from the Greenfield
Acres Neighborhood to Marine Creek Lake to encompass revised geometry and
flows
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 15 of 17
• Submit LOMR to FEMA with final floodplain data.
• Completing all forms /applications necessary
• Submitting forms /applications for CITY review
• Submitting revised forms for agency review
• Responding to agency comments and requests
9.4. Texas Department of Transportation (TxDOT) Permit Negotiating and coordinating to
obtain approval of the agency issuing the agreement and /or permits
• Not included under this contract.
9.5. Railroad Permit [provide a detailed scope if Railroad permit(s) are required]
• Not included under this contract.
9.6. Texas Department of Licensing and Regulation (TDLR)
• Not included under this contract.
9.7. City of Fort Worth Parks Conversion
9.8. City of Fort Worth Grading Permit
ASSUMPTIONS
• A SWPPP is not part of this contract.
• No TxDOT Permits will be required.
• No Railroad Permits will be required.
• No TDLR Permits will be required.
• No Environmental Services will be required.
• Permit preparation will begin after approval of the Conceptual Design.
• No Parks Conversions will be required.
• 0 meetings are assumed with for the permit.
DELIVERABLES
A. LOMR Submittal to FEMA
B. City of Fort Worth Grading Permit
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
[INSTRUCTIONS to CITY Project Manager and ENGINEER. This section is intended to
clarify between the CITY and ENGINEER typical items that may arise in the project that are
explicitly not included in this Scope of Work, but may be added later at the written direction
of the CITY.]
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 16 of 17
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and /or budget.
• Services related to disputes over pre - qualification, bid protests, bid rejection
and re- bidding of the contract for construction.
• Construction management and inspection services
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
City of Fort Worth, Texas
Attachment A
PMO Release Date 08/27/2010
Page 17 of 17
ATTACHMENT B
COMPENSATION
Design Services for
Greenfield Acres Neighborhood Drainage Improvements
City Project No.
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $526,653 as
summarized in Exhibit B -1 — Engineer Invoice and Section IV — Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B -1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete as required on the invoice shall
be calculated from the progress schedule as required in Attachment D to this
Standard Agreement and according to the current version of the City of Fort
Worth's Schedule Guidance Document.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Storm Water Department monthly progress reports and schedules in the format
required by the City.
City of Fort Worth Texas
Attachment B
PMO Official Release Date 5 19 2010
Page 1 of 3
An
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm
Primary Responsibility
Fee Amount
%
Prime Consultant
$526,653
$107,060
20.30%
James DeOtte Surveying and Civil
Engineering, Inc. Engineering Design
Proposed MIWBE Sub - Consultants
$409,593
77.80%
Gorrondona and Assoc.
SUE, Survey and Geotechnical
$107,060
20.30%
Non -M/WBE Consultants
Todd Blackwell
Landscape Architecture
$10,000
1.90%
TOTAL
$526,653
100%
Project Number & Name
Total Fee
M/WBE Fee
M/WBE %
Greenfield Acres Neighborhood
Drainage Improvements
$526,653
$107,060
20.30%
City M/WBE Goal = 17.0% Consultant Committed Goal = 20.30%
City of Fort Worth Texas
Attachment B
PMO Official Release Date 5 19 2010
Page 2 of 3
EXHIBIT "B -1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth Texas
Attachment B
PMO Official Release Date 5 19 2010
Page 3 of 3
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�► ' James ,. .. Civil Engineering
DeO I } I .. e .................. Land Surveying
........ ......... ...._...
Engineering....... Construction. Management
...................
ENGINEERING �11C.,.,•,„ •• Hydrologic and Hydraulic Modeling
............ ...............................
LOE Assumptions - Greenfield Acres Neighborhood Desion Services
• 1.0 Project Management
o 1.1 Managing the Team
■ 1.1.1 Internal Team Meetings
• Weekly Team Meeting for project manager, engineer, and
production staff for 130 weeks, estimated 30 minute meeting.
■ 1.1.2 QA /QC
• Project Review at each stage of design
o 1.2 Communications and Reporting
■ 1.2.1 Pre - Design Coordination Meeting
• Estimated 2 hour meeting
■ 1.2.2 Bi- Monthly Project Update Meetings
• 15 Meetings, Estimated 2 Hours Each
■ 1.2.3 Design Submittal Review Meetings
• 3 Meetings, Estimated 2 Hours Each
■ 1.2.4 Prepare Baseline Schedule
• Has been developed, time reported on LOE
■ 1.2.5 Prepare Monthly Progress Reports with Schedule
• 30 months C 1 hour each update
■ 1.2.6 Prepare Monthly M /WBE Reports
• 30 months CAP 1 hour per update
■ 1.2.7 Invoicing
• 30 months @ 1 hour
• 2.0 Conceptual Design (30 Percent)
o 2.1 Data Collection
■ 8 hours site visit for Project Manager with Engineer and E.I.T.
■ 16 hours additional site visit for Project Manager
■ 32 hours additional site visit for E.I.T.
o 2.2 Drainage Computations and Drainage Area Map
■ Time estimated to finalize preliminary calculations.
o 2.3 S.U.E. Services
■ M /WBE Sub - contractor Gorrondona and Assoc. Level B SUE with 14 level A
test holes
o 2.4 Design Drawings
• Cover Sheet
• SUE Sheet
• Proposed and Existing Drainage Area Maps and Calculations
• Storm Water Horizontal and Vertical Alignment
• Sewer Relocation Horizontal and Vertical Alignment
• Detention Pond Sizing and Grading
• Proposed Channel and Bar Ditch Cross Sections with Capacity
Calculations
• Erosion Control Plan
o 2.5 Project Decision Log
■ Updated during project, reviewed before each submission
o 2.6 Construction Estimate
■ Updated for each submission during project development
0 2.7 Landscape Plans
■ Sub- consultant design for each of the four detention ponds.
fox 817.930.0445 6707 Brentwood Stair Rd. Ste. 520 • Fort Worth TX, 76112 phone 817.446.6897
na.,can.,m
o 2.8 30% Submittal Reproduction.
■ 7 Copies of 99 estimated sheets
3.0 Preliminary Design (60 Percent)
o 3.1 Preliminary Design Drawings and Specifications
■ Cover Sheet
■ Drainage Area Map and Computations
• SUE Sheet
■ Proposed and Existing Drainage Area Maps and Calculations
■ Storm Water Horizontal and Vertical Alignment
■ Water and Sewer Relocation Horizontal and Vertical Alignment
■ Detention Pond Sizing and Grading
■ Proposed Channel and Bar Ditch Cross Sections with Capacity
Calculations
■ Erosion Control Plan
■ Project Control Sheet
■ Project Easement Sheet
■ Detail Sheets
■ Landscape Plan
■ Project Specifications
o 3.2 Geotechnical Investigation and Pavement Design
■ M /WBE Sub - contractor, approximately 11 Borings
o 3.3 Constructability Review
■ 8 hour meeting for project manager, engineer, and EIT
■ 8 additional hours of preparing for meeting, meeting notes and summary,
and answering post meeting questions
o 3.4 Public Meeting
■ Estimated 4 hour meeting with neighborhood residents
■ Additional hours have been added to prepare exhibits for meeting,
development of meeting agenda and slideshow, meeting notes and
summary, and answering post meeting questions
o 3.5 Utility Clearance
■ Coordination with City and uploading dwf files
o 3.6 Traffic Control Plan
■ M /WBE Sub - contractor Hamilton Civil Engineering to development of a
traffic control plan that corresponds to the phased construction.
o 3.7 Project Decision Log
■ Updated each submission during project development
o 3.8 Construction Estimate
■ Updated each submission during project development
o 3.9 60% Plan Submittal Reproduction
■ 0 sets of 22x34 plans submitted for utility clearance
■ 5 sets of 22x34 plans submitted for constructability review
■ 7 sets of 11x17 plans submitted for 60% design
4.0 Final Design
o 4.1 Construction Plans and Specifications (90 Percent)
• Cover Sheet
• Drainage Area Map and Computations
• SUE Sheet
• Proposed and Existing Drainage Area Maps and Calculations
• Storm Water Horizontal and Vertical Alignment
• Water and Sewer Relocation Horizontal and Vertical Alignment
• Detention Pond Sizing and Grading
• Proposed Channel and Bar Ditch Cross Sections with Capacity
Calculations
fox 817.930.0445 6707 Brentwood Stoir Rd. Ste. 520 • Fort Worth .1X. . 761 . 12 phone 817.446.6897
._ ...................... ..__.. ..... ..._......_....._.._... _... ___..... ..............._.__._.._.......
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■ Erosion Control Plan
■ Project Control Sheet
■ Project Easement Sheet
■ Detail Sheets
■ Traffic Control Plan
■ Landscape Plan
■ Project Specifications
o 4.2 Final Construction Plans and Specifiactions (100 Percent)
■ Cover Sheet
■ Drainage Area Map and Computations
■ SUE Sheet
■ Proposed and Existing Drainage Area Maps and Calculations
■ Storm Water Horizontal and Vertical Alignment
■ Water and Sewer Relocation Horizontal and Vertical Alignment
■ Detention Pond Sizing and Grading
■ Proposed Channel and Bar Ditch Cross Sections with Capacity
Calculations
■ Erosion Control Plan
■ Project Control Sheet
■ Project Easement Sheet
■ Detail Sheets
■ Traffic Control Plan
■ Landscape Plan
■ Project Specifications
o 4.3 Project Decision Logs (90 and 100 Percent Submittals)
■ Updated each submission during project development
o 4.4 Construction Estimates (90 and 100 Percent Submittals)
■ Updated each submission during project development
o 4.5 90% and 100% Plan Submittal Reproduction
■ 7 half size 11x17 and 7 full size 22x34 and 3 specs. For 90%
■ 7 full size 22x34 and 3 specs. For 100%
5.0 Bid Phase
o 5.1 Bid Support
■ 5.1.1 Sell Contract Documents and Maintain Plan Holder List
• City of Fort Worth will handle this task
■ 5.1.2 Issue Addenda
• City of Fort Worth will handle this task
■ 5.1.3 Attend Pre -Bid Conference
• City of Fort Worth will handle this task
■ 5.1.4 Attend Bid Opening
• City of Fort Worth will handle this task
■ 5.1.5 Tabulate Bids and Recommend Award
■ City of Fort Worth will handle this task
■ 5.1.6 Issue Conformed Contract Documents
■ City of Fort Worth will handle this task
6.0 Construction Phase Services
o 6.1 Construction Support
■ 6.1.1 Attend Preconstruction Conference
■ City of Fort Worth will handle this task
■ 6.1.2 Attend Public Meeting
■ City of Fort Worth will handle this task
■ 6.1.3 Project Site Visits
■ City of Fort Worth will handle this task
■ 6.1.4 Submittal Review
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• City of Fort Worth will handle this task
■ 6.1.5 RFI and CO Review
■ City of Fort Worth will handle this task
■ 6.1.6 Final Walk Through and Punch List
■ City of Fort Worth will handle this task
0 6.2 Record Drawings
■ City of Fort Worth will handle this task
7.0 ROW / Easement Services
o 7.1 Right -of -Way Research
■ Estimate three weeks of parcel research for 150 parcel lots adjacent to
construction
0 7.2 Right -of -Way / Easement Preparation and Submittal
■ Estimate City will need to acquire 3 lots for detention ponds
■ Estimate City will need approximately 3 detention easements and 15
flowage easements
■ Estimate City will need approximately 1,500 linear feet of drainage
easement along southern border of Greenfield Acres Neighborhood that
encompasses 11 properties
0 7.3 Temporary Right of Entry Submittal
■ Estimate 40 Right of Entry Letters Mailed to Property Owners
8.0 Survey
0 8.1 Design Survey
• Survey of approximately 11,000 linear feet of ROW.
• Survey of approximately 1,500 linear feet of storm sewer alignment along
southern edge of Greenfield Acres Neighborhood
• Survey of approximately 16 acres of land for construction of detention
ponds and open channel improvements.
0 8.2 Temporary Right of Entry Submittal
■ Estimate 40 Right of Entry Letters Mailed to Property Owners
0 8.3 Construction Surveying
■ No Construction Surveying Services are included within this contract
9.0 Permitting
0 9.1 SWPPP
■ City of Fort Worth will handle this task
0 9.2 Environmental Services
■ No Environmental Services are included within this contract
0 9.3 Floodplain Services
• Update Tributary MC -5 hydraulic model with proposed geometery and
flows. To include modeling of detention ponds in series.
• Submittal of LOMR containing proposed floodplain data to FEMA and City
of Fort Worth
0 9.4 TxDOT
■ No TxDOT Permit is included within this contract
0 9.5 Railroad
■ No Railroad Permit is included within this contract
0 9.6 TDLR
■ No TDLR Permit is included within this contract
0 9.7 City of Fort Worth Parks Conversion
■ Coordination with City and Parks Department
0 9.8 City of Fort Worth Grading Permit
■ Prepare a grading pernit for 30 acres of land disturbed by construction
fox 817.930.0415 6707 Brentwood Stair Rd. Ste. 520 • fort Worth TX. 76112 phone 8t 7.446.6897
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Sheet Estimation
1 - Cover sheet
4 - Drainage map and computations
2 - Project Control sheets
4 - Overall easement sheets
48 - Plan and profile sheets - storm
8 - hydraulic calc sheets
15 - Detail sheets
5 - sewer relocation sheets
12 - channel improvements and detention design
99 - Total Sheets
1.0 _
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................. _.....__........ _ ......... .. .....____...................... ....__............rth ..____....... _...... _............ _......_._ .... ._..__..
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ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Greenfield Acres Neighborhood Drainage Improvements
City Project No.
<List any changes to the Standard Agreement>
City of Fort Worth, Texas
Attachment C
PMO Release Date 05 19 2010
Page I of t
Consulting Contract Schedule Specifications FO RT WO RT H
City of Fort Worth Capital Improvement Program
Attachment D — Project Schedule
This PROTECT requires a Tier D1 schedule as defined herein and in the QJI 's Schedule Guidance
Document.
D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
— Primavera (Version 6.1 or later or approved by CITY)
— Primavera Contractor (Version 6.1 or later or approved by CITY)
— Microsoft Project (Version 2003/2007 or later or approved by CITY) (PHASING OUT)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice - to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments, if
any, and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks, subtasks, and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities, key milestones, and
dependencies/ relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points, including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following, if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
City of Fort Worth, Texas
Attachment D
PMO Release Date 02 15 2011
Page 1 of 2
• Other schedule - related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
City of Fort Worth, Texas
Attachment D
PMO Release Date 02 15 2011
Page 2 of 2
22 July 2011
Jeff Vick
Gorrondona and Associates
7524 Jack Newell Boulevard South
Fort Worth, TX 76118
Ref: Greenfield Acres Neighborhood Drainage Improvements
Letter of Intent
Mr. Vick,
James DeOtte Engineering, Inc. proposes to utilize Gorrondona and Associates
to provide Geotechnical, Survey and S.U.E. services for the above referenced
City of Fort Worth project in the amount of $ 107,060.00 (20.30 % of the project
design fees). If you are in agreement with this proposal, please sign in the space
indicated and return two copies to me and retain one for your files.
Should you have any questions, please call.
Thank you.
James E. DeOtte, P.E.
President
IN AGREEMENT:
Gorrondona and Assoc.
Jeff Vick
Date:
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/27/2011
DATE: Tuesday, September 27, 2011 REFERENCE NO.: * *C -25189
LOG NAME: 20DESIGN_GREENFIELD ACRES
SUBJECT:
Authorize Execution of an Engineering Agreement in the Amount of $526,653.00 with James DeOtte
Engineering, Inc., for the Design of Greenfield Acres Storm Drain Improvements (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize execution of an Engineering Agreement with James
DeOtte Engineering, Inc., in the amount of $526,653.00 for the design of Greenfield Acres Storm Drain
Improvements.
DISCUSSION:
This engineering design contract will provide design and construction phase services for the Greenfield Acres
Storm Drain Improvements.The drainage improvements are needed to protect homes in the Greenfield Acres
and Marine Creek Meadows neighborhoods from flooding.
The scope of the design Agreement includes storm drain and pavement design and preparation of engineering
plans and contract documents for the bidding and construction of the recommended improvements.
James DeOtte Engineering, Inc., proposes to perform the above services for a lump sum fee of $526,653.00.
City Staff considers the fee to be fair and reasonable for the scope of services proposed.
Funding for the project is being provided from revenue bonds in the Storm Water Capital Projects Bond 2009
Fund.
James DeOtte Engineering, Inc., is in compliance with the City's M/WBE Ordinance by committing to 20
percent M/WBE participation. The City's goal on the project is 17 percent.
This project is located in COUNCIL DISTRICT 7, Mapsco 46L, M, Q and R.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the current capital budget,
as appropriated, of the Storm Water Capital Projects Bond 2009 Fund.
y.T#u Fund/Account/Center
11 207280154930 $526,653.00
Fernando Costa (6122)
Douglas W. Wiersig (780 1)
Additional Information Contact: Ryan Hague (8176621201)
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