The URL can be used to link to this page

Home My WebLink AboutContract 42700-R1CITY SECRETARY2 CONTRACT PO. FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 42700 AGREEMENT FOR PROFESSIONAL SERVICES This FIRST RENEWAL OF CITY SECRETARY CONTRACT NO. 42700 ( "First Renewal ") is made and entered into by and between HORIZON BEHAVIORAL SERVICES, LLC ( "HBS "), a Delaware limited liability company, acting by and through its duly authorized Head of EAP, and the City of Fort Worth ( "City" or "Employer "), a home -rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager. WHEREAS, City and HBS are parties to an Agreement for Professional Services whereby HBS provides services for the City's Employee Assistance Program, the same being Fort Worth City Secretary Contract No. 42700 (the "Contract "); and WHEREAS, the Contract provides for an initial one -year term and for the possibility of five, one -year renewals; and WHEREAS, the initial term of the Contract expires December 31, 2011; and WHEREAS, the parties wish to continue their relationship by renewing and extending the Contract for the first renewal term. NOW, THEREFORE, the City and HBS agree as follows: City and HBS hereby agree to renew and extend Fort Worth City Secretary Contract 42700 for a First Renewal Period of one (1) year, beginning on January 1, 2012, and ending December 31, 2012. I ir.t kcnc\val of ( onuact No l_'-'oU ClI G �1L. r!:T .,ii ' 2. All terms and provisions of City Secretary Contract 42700 shall remain in full force and effect throughout the First Renewal Period unless specifically amended herein. Executed on this the 0 day of .JW(tN , 2032. CITY OF FORT WORTH, TEXAS S an ams Asses ant City Manager APPROVED AS TO FORM AND LEGAL IT( By: / Denis C. McElroy Assistant City Att ey M &C C -24668 19 i► ATTEST By: Q4,— JWkCity Secretary HORIZON BEHAVIORAL SERVICES, LLC A (I `�- Hyong Un, MD Head of EAP & Chief Psychiatric Officer First kencxNal of ( ontract No 42"00 C� CiT Y S,,_`,P.,TP -Jiy I "T H, s- ! City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 1/4/2011 DATE: Tuesday, January 04, 2011 REFERENCE NO.: * *C -24668 LOG NAME: 14HORIZON EAP SUBJECT: Authorize Professional Services Agreement with Horizon Health Corporation to Provide the City of Fort Worth Employee Assistance Program at an Initial Annual Cost of $90,000.00 RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a professional services agreement with Horizon Health Corporation to provide the Employee Assistance Program for City employees for an initial annual amount of $90,000.00. DISCUSSION: In September 2010, budgetary changes resulted in the elimination of the City— staffed employee assistance program (EAP) effective October 1, 2010, but funds were allocated to obtain these professional services from an outside contractor. Staff went through an informal solicitation process seeking information and price quotes from various EAP service providers. Three companies submitted proposals: Aetna, CIGNA, and the Standard. CIGNA subsequently withdrew its bid. The Standard's proposal, which called for EAP services to be provided by its partner Horizon Health Corporation (HHC), was selected based on several factors, including responsiveness to the request, qualifications of the company, accessibility, pricing, and M/WBE commitment. HHC has provided employee assistance services since 1988 and serves a variety of markets throughout the United States, Canada and Puerto Rico. HHC's client base includes approximately 3.5 million members in North America from municipalities, school districts, and major retail corporations such as Wal —Mart, Coca Cola Enterprises, Kroger and Firestone. HHC has a proven track record for successfully assisting employers as well as employees and their families through delivery of EAP services including: * Short —term counseling for employees and dependents to address a wide variety of issues such as depression, anxiety, stress, compulsive behaviors, disability concerns, bereavement, chemical dependency, marital issues, retirement, elder care, emotional health/ well— being; • A 24 —hours call center answered "live" by a mental health professional; • Crisis intervention to first responder and civilian personnel; • Professional development and training seminars; • EAP Employee Orientation; • Participation in health and wellness fairs to make employees aware of available services; • Bi— lingual capabilities for non or limited English speaking employees The City Manager's Office executed a short—term contract with HHC to provide these services from October 1, 2010 through the end of 2010 for an approximate cost of $19,000.00. The agreement proposed by this M &C would be for a full year of service, beginning January 1, 2011 and continuing through December 31, 2011. During next year, staff will be going out for bid to find a single third —party administrator to provide comprehensive services related to City employees' health benefits, including administration of the City's self— insured health plan and provision of EAP services. PRICING: The estimated initial annual agreement amount of $90,000.00 is based on a charge of $.92 /employee /month. MIWBE: HHC is in compliance with the City's N WBE Ordinance by committing to 10 percent M/WBE participation. The City's goal on this project is 10 percent. RENEWAL OPTIONS: This agreement may be renewed annually for up to five one —year terms at the City's option. This action does not require specific City Council action provided that sufficient funds have been appropriated by Council to satisfy the City's obligations during the renewal term. FISCAL INFORMATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the Group Health Insurance Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers FE85 539120 0148500 $90.000.00 CERTIFICATIONS: Submitted for City Manager's Office by: Karen Montgomery (6222) Originating Department Head: Karen Marshall (7783) Additional Information Contact: Vicki Tieszen (8556) ATTACHMENTS 2. •' Horizon Amendment 0101 rd 3. • • •• City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 4/19/2011 DATE: Tuesday, April 19, 2011 REFERENCE NO.: * *C -24867 LOG NAME: 1414HORIZON EAP AMEND SUBJECT: Amend Mayor and Council Communication C -24668 to Change the Contractor Name from Horizon Health Corporation to Horizon Behavioral Services, LLC Under Authorized Professional Services Agreement RECOMMENDATION: It is recommended that the City Council approve the correction of M &C C -24668 to change the name of the contracting entity under the authorized Professional Services Agreement from Horizon Health Corporation to Horizon Behavioral Services, LLC. DISCUSSION: On January 4, 2011, the City Council approved M &C C- 24668, which authorized a professional services agreement with Horizon Health Corporation to provide the Employee Assistance Program for City employees for an initial annual amount of $90,000.00. The contractor name listed in the M &C was incorrect. The correct name of the contractor is Horizon Behavioral Services, LLC. The purpose of this M &C is to revise M &C C -24668 to change the contractor's name to Horizon Behavioral Services, LLC. All other terms of M &C C -24668 will remain the same. FISCAL INFORMATION: The Financial Management Services Director certifies that this action will have no material effect on City Funds. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers CERTIFICATIONS: Submitted for City Manager's Office by: Karen Montgomery (6222) Originating Department Head: Karen Marshall (7783) Additional Information Contact: Vicki Tieszen (8556) ATTACHMENTS No attachments found.