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Home My WebLink AboutContract 4393-R2_ .. �t .. :_.. \ . ` �� .i � SE�COND RENEWAL AND AMENDMENT TO CITY SECRETARY CONTRACT NO. 435�93 WHEREAS, on September 11, 2012, the City of Fort Worth ("City") and Woody Contractors, Inc. ("Contractor"), collectively the ("Parties"), made and entered into City Secretary Contract No. 43593 (M&C C-25806, Sept. 11, 2012) (the "Contract") for Miscellaneous Sub Drain Improvements and WHEREAS, the First Renewal and Amendment ("First Renewal") to the Contract was executed on September 09, 2013; and WHEREAS, the First Renewal is approaching the end of its original financial term; and y, WHEREAS, the Contract may be renewed up to two times at the same terms, conditions, and unit prices as originally negotiated in the amount of $400,000.00; and WHEREAS, the Parties desire to renewal the contract for an additional financial term in the amount of $400,000.00; and WHEREAS, in order to protect the public's funds, the contractor will be bound to the Unit Price Bid (Proposal) as stated in the contract documents. NOW, THEREFORE, the Parties, hereby agree as follows: I. a. The First Renewal renewed both the contract and the financial term in additional amount of $400,000.00. The First Renewal is hereby ratified incorporated into the Contract by reference. L� 0 an and The Contract is hereby renewed for an additional financial term in the amount not to exceed $400,000.00. The "Proposal" originally submitted as shown in the contract documents, shall remain in effect for the duration of the Contract, as renewed. c. Task (work) orders will continue to be issued and remain contingent upon the availability of funds and the availability of the contractor. II. All other terms and conditions of the Contract not amended herein remain unaffected and in full farce and effect, are binding on the Parties and are hereby ratified by the Parties. CONTRACT RENEWAL AND AMENDMENT 2 CSC NO. 43593 Page 1 Miscellaneous Sub Drain Improvements IN WITNESS WHEREOF, the City and the Contractor have each executed this Second Renewal and Amendment in multiple counterparts by and through each Party's duly authorized signatory. This Second Renewal and Amendment is effective as of the last date signed by a Party hereto. Woody C r� �f� , ''; , � Troy Vf� dy , Inc: City of Fort Worth �ii.�� Fernando Costa Assistant City Manager vate: — I J' 0�0� `� Date: _ ��/�'� Recommended: G� Douglas �. Wiersig, P.E., Department of Public Works M&C G25806 Date: 9-11-12 ector and ;� ' U � � �� 4_ �,;�Ivl�`i Approved as to Form and Legality: ,� � Grant Jord� � :-.:.. .,_. �,� �� CONTRACT RENEWAL AND AMENDMENT 2 CSC NO. 43593 �'"' - ' • • ��', - :��a� : �. �!�! �i �N � ��. '�V � �� __"�� E •h�' ;, `:, ,_. f Page 2 � J. Kayser Secretary Miscellaneous Sub Drain Lnprovements M&C Review � � � � � . ��r � �� . L - Page 1 of 2 Official site of the City of Fort Worth, Texas �ORT V�T�IRTH ,�� _.�� ,t� __.�_�� ,. � .��_� � _ _ ��_w�� COUNCIL ACTION: Approved on 6/10/2014 - Ordinance No. 21282-06-2014 � -µ_ ��LL _, �, ;v. �_ =, x:._ r , �.,�_ .�.w,_�_��—= �r-_��__��- . -_��-.1�._ry_� __ �-�,, .� _..,��__. --. �� DATE: CODE: 6/10/2014 REFERENCE **C-26826 LOG 2020SWMMISCSUBDRAIN2012_2ND NO.: NAME: RENEWAL C TYPE: CONSENT PUBLIC N� HEARING: SUBJECT: Authorize Execution of the Second and Final Renewal of City Secretary Contract No. 43593 in an Amount Up to $400,000.00 with Woody Contractors, Inc., for the Miscellaneous Sub-Drain Improvements Contract and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) � .-v.��,., ��;�_._w �_— �_ _ _,_. ,�� _�___ _��_�.,c-.��u �� _ , _�� ._ __�_._ _�_a�,�-� RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of funds from the Stormwater Utility Operating Fund to the Stormwater Capital Projects Fund in the amount of $500,000.00; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Stormwater Capital Projects Fund in the amount of $500,000.00 from available funds; and 3. Authorize the City Manager to execute the second and final renewal of City Secretary Contract No. 43593 with Woody Contractors, Inc., in the amount up to $400,000.00 for the Miscellaneous Sub- Drain Improvements. DISCUSSION: The work performed under this contract will consist of the installation of sub-drain systems to drain areas (primarily in streets) where groundwater runs or accumulates for long periods. There is not a pre-defined single scope for this contract but, rather, work orders will be issued on the contract to address the problems at various locations, starting with the most severe problems. On September 11, 2012, (M&C C-25806) the City Council authorized the award of a contract in the amount of $400,00.00, with the option of two renewals, to Woody Contractors, Inc., for the Miscellaneous Sub-Drain Improvements Contract. The first renewal was executed by purchase order on October 24, 2013. This will be the second and final renewal of this contract. In addition to the cost of construction, $100,000.00 is required for right-of-way and easement acquisition, inspection and survey services. M/WBE Office - Woody Contractors, Inc., is in compliance with the City's BDE Ordinance by committing to 14 percent DBE participation. The City's goal on this contract was 12 percent. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that, upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Stormwater Capital Projects Fund. M&C Review TO Fund/Account/Centers 1 2) P228 476069 2012801696XX 2)P228 531350 201280169692 2)P228 531200 201280169684 2)P228 531350 201280169685 2)P228 531350 201280169652 $500,000.00 7 000.00 $45,000.00 $15, 000.00 $30,000.00 2) P228 541200 201280169683 $400,000.00 2)P228 531350 201280169684 3 000.00 Submitted for Citv Manaqer's Office by;, Oriqinatinq Department Head: Additional Information Contact: ATTACHMENTS FROM Fund/Account/Centers 1)PE69 538040 0209205 Page 2 of 2 E, �� 3) P228 541200 201280169683 $400.000.00 Fernando Costa (6122) Douglas W. Wiersig (7801) Johnny T. Jasper (7343) 2020SWMMISCSUBDRAIN2012 2ND RENEWAL P228 A014.doc City of Fort Worth, Texas Mayor and Councii Communication COUNCIL ACTION: Approved on 9/11/2012 DATE: Tuesday, September 11, 2012 LOG NAME: 20SWM-MISCSUBDRAIN2012 SUBJECT: Authorize Execution of a Contract with Woody Contractors, Inc., in the Amount Up to $400,000.00 for the Miscellaneous Sub-Drain Improvements Contract-2012 for Various Locations Throughout the City on an As Needed Basis (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a contract with Woody Contractors, Inc., in the amount up to $400,000.00 for miscellaneous sub-drain improvements contract-2012 for various locations throughout the City on an as needed basis. DISCUSSION: The work perFormed under this contract will consist of the installation of sub-drain systems to drain areas (primarily in streets) where groundwater runs or accumulates for long periods. There is not a pre-defined single scope for this contract but, rather, work orders will be issued on the contract to address the problems at various locations, starting with the most severe problems. The price of each work order will be based on the unit prices bid with the cumulative amount of all work orders issued under this contract, capped at $400,000.00. If the allotted funds are exhausted prior to the end of the calendar term of the contract, the City has the option to provide additional funding to extend the contract through the end of the calendar term (up to a maximum of 25 percent of the contract's original value), provided that funds are available and that the Contractor agrees to abide by the same terms, conditions, and unit prices originally bid. In keeping with City policy, any amendment exceeding $50,000.00 must be approved by City Council. The bid amounts cited below were based on hypothetical quantities for the purpose of establishing unit prices for each work item. The bid specifications stipulate that regardless of the dollar amount bid, the contract would be awarded in the amount up to $400,000.00. Final payments will be made based on actual measured quantities. Funding will be verified individually for each work order prior to its release. The bid documents also include a provision for the City to exercise an option to renew this contract two times under the same terms, conditions, and unit prices. REFERENCE NO.: **C-25806 This Contract was advertised for bid in the Fort Worth Star-Telegram on May 24, 2012 and May 31, 2012. On June 21, 2012 the following bids were received: Bidders Bid Amount Time of Contract Woody Contractors, Inc. Jackson Construction, Ltd. Staff Probable Cost $429,870.00 $791,930.00 $399,865.00 365 Calendar Days M/WBE — Woody Contractors Inc., is in compliance with the City's M/WBE Ordinance by committing to 14 httn://anns.cfwnet.or�/ecouncil/nrintmc.asn?id=17203&nrint�i-ue&DocTvne=Print 6/23/2014 percent M/WBE participation. The City's goal on the Contract is 12 percent. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Financial Management Services Director certifres that funds are available in the current capital budget, as appropriated, of the Stormwater Capital Projects 2007 Revenue Bond Fund and the Street Improvements Fund. FUND CENTERS: TO Fund/Account/Centers CERTIFICATIONS: Submitted for Citv Manaaer's Office bv: Originatinq Department Head: Additional Information Contact: FROM Fund/Account/Centers P229 541200 201280169683 C200 541200 201280169683 Fernando Costa (6122) Douglas W. �ersig (7801) Nicole Hart (7658) ATTACHMENTS 1. 01696 FAR 1.pdf (CFW Internal) 2. 01696.pdf (CFW Intemal) 3. 25. 20SWM - MiscSubDrain 2012(8-1-2012).PDF 4. C200 99901 available funds.docx (CFW Intemal) 5. C200-485237-201279990100.doc (CFW Intemal) 6. Compliance Approval.PDF (CFW Internal) 7. FAR-01696-0004.pdf (CFW Internal) 8. P229-485247-201289990100.doc (CFW Intemal) (CFW Intemal) $200, 000.00 $200,000.00 http://apps.cfwnet.or�/ecounciUprintmc.asp?id=17203&print=true&DocType=Print 6/23/2014