HomeMy WebLinkAboutContract 42704CITY SECRETARY ,
CONTRACT NO.
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ( "Agreement ") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ( "City ")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and THE WOMEN'S CENTER OF TARRANT COUNTY, INC., a Texas non - profit
corporation ( "Contractor ") acting by and through Laura Hilgart, President and CEO, its
duly authorized representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2012 to meet one or more of the Crime
Control and Prevention District ( "CCPD ") goals, which are (1) to support efforts to
reduce violent crime and gang- related activities through enhanced enforcement activities
and crime prevention programs, (2) to support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and
intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called Free Counseling for Victimized Children Program which will support the adoption
of a prevention focus by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the Free
Counseling for Victimized Children Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$25,569.00 ( "Program Funds ") to provide to the Contractor for the operation of the Free
Counseling for Victimized Children Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with
good faith and due diligence, all work and services described in Exhibit "A" — Program
Proposal, attached, and incorporated herein for all purposes incident to this Agreement.
Contractor shall be responsible for day -to -day administration of the Free Counseling for
Victimized Children Program. Contractor agrees to expend the Program Funds in
accordance with its Free Counseling for Victimized Children Program budget. descrihed
in E:�i.L"B.". at-tached. Program activities shall he reported in accordance vNith l:xhihit
j OFFICIAL RECORD!
CITY SECRETARY i
FT. WORTH, TX I
"D ", attached and effectiveness measures shall be reported in accordance with Exhibit
"E ", attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $25,569.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report and Program Effectiveness Measures Report
as described in Section 4.2 below with each RFR to support expenditure of Program
Funds. Such reports shall be signed by the Contractor or duly authorized officer of the
Contractor. The RFR, as described in Exhibit "C ", attached, and monthly Program
Activities Report shall be submitted to City no later than the 15th day following the end of
the month. Submittal of a monthly RFR and Program Activities Report is required even
if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Free Counseling for
Victimized Children Program must be reported monthly and may be expended on the
Free Counseling for Victimized Children Program with written permission from the
Contract Administrator (see paragraph 13.3). Budget adjustments shall be submitted to
the Grants and Contracts Management Section of the Fort Worth Police Department,
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
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3. Term
The term of this Agreement is for a period beginning on December 7, 2011, and
ending on September 30, 2012. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2012.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A ".
4.2 Contractor agrees to provide a monthly Program Activities and Effectiveness
Measures Report to document the performance of the work described in Exhibit "D" and
Exhibit "E ". The Program Activities and Effectiveness Measures shall document the
program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July
and October RFR and Program Activities Report submittals. Additionally, the Project
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15th day after the end of
each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
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5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Free Counseling for Victimized Children Program Program.
Contractor shall maintain, replace or repair any item of equipment used in support of the
Free Counseling for Victimized Children Program and /or for use under the terms of this
Agreement that no longer functions or is lost or stolen. The cost for maintenance,
replacement or repair of any equipment used in support of the Free Counseling for
Victimized Children Program and /or for use under the terms of this Agreement is the sole
responsibility of Contractor. Contractor shall not use Program Funds or City funds to
repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of the Free Counseling for Victimized
Children Program Program. Within 10 days following the purchase of equipment,
Contractor shall submit to City a detailed inventory of all equipment purchased with
Program Funds to the Grants and Contracts Management Section at the address set forth
in paragraph 2.3 above. The equipment inventory shall include an itemized description
of each piece of equipment, the date each piece of equipment was purchased, the cost of
purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and /or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Free Counseling for Victimized Children
Program assets as appropriate and as directed by City's Contract Administrator (see
paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors.
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program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and /or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and /or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY, and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and /or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non - performance of this contract and agreement and /or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
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even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as set forth in
Paragraphs 9.1 and 9.2 above.
10. Non - Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer or employee of City, or its designees or agents; no member of
the governing body of the locality in which the Free Counseling for Victimized Children
Program is situated; and no other public official of such locality or localities who
exercises any functions or responsibilities with respect to the Free Counseling for
Victimized Children Program during his tenure or for one year thereafter, shall have any
interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for
work to be performed hereunder. Contractor shall incorporate, or cause to be
incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
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Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members, agents,
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817 -392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability(CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non -Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
C. Automobile Liability: $1,000,000 each accident on a combined
single limit basis OR split limits are acceptable if limits are at least
$250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident
and $100,000 Property Damage.
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15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident/medical insurance shall list the
City as an additional insured. City shall have the right to revise insurance coverage
requirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
work and services provided under this Agreement.
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must he in writing and are
deemed delivered on the earlier of the date actually received or the third day following
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(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
1. CITY: Charles W. Daniels, Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth, TX 76102
Charlene Sanders, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Laura Hilgart, President and CEO
THE WOMEN'S CENTER OF TARRANT COUNTY
1723 Hemphill Street
Fort Worth, TX 76110
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax - exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective December 7, 2011.
CITY OF FORT WORTH
tles. Daniels
Assistant City Manager
APPROVED AS TO FORM AND
LEGALITY:
anqi"S;"eA'
Charlene Sanders
Assistant City Attorney
M &C d-3652—
AT T:
1�014-1d- T
THE WO 'S CENTER OF
TARRANNTY, a Texas Non -
Prof t Corp
rte=` Date:)
Laura HifdaY
President and CEO
OFFICIAL RECOno
CITY SECRETARY
FT. WORTH, TX
Exhibit A
Uf� I(iN qL
FY2012 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: The Women's Center of Tarrant County, Inc.
DIRECTOR: Laura Hilgart
PHONE NUMBER: 817 - 927 -4006
PHYSICAL ADDRESS: 1723 Hemphill St., Fort Worth, TX 76110
CONTACT PERSON: Laura Hilgart EMAIL ADDRESS: Ihilgart@womenscentertc.org
PHONE NUMBER: 817 - 927 -4006 FAX NUMBER: 817 - 924 -2562
PROGRAM TITLE: Free Counseling for Victimized Children
CCPD FUNDS REQUESTED: $ 25,569
AGENCY STATUS:
D Private Nonprofit
❑ Public Nonprofit
Mark the goal(s) that your project addresses.
❑ Support efforts to reduce violent crime and gang - related activities through enhanced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
0 Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Additionally, does program address the priority consideration listed below.
O Project is a prevention or intervention program for youth and /or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Laura Hilgart
TITLE
SIGNATURE:
PresidentAC
DATE: C = L
PROGRAM ABSTRACT
Provide a short description of your program to be funded. Please summarize the
problem and what your program will do the address it. (Roughly 2 paragraphs in
length)
Childhood sexual and physical abuse is a serious problem in Fort Worth, and has an
overwhelming impact on the lives of individual children and their families as well as financial
and social consequences for the community at large. This request is for funding of the Free
Counseling for Victimized Children program, which provides counseling for child victims of
sexual assault, abuse and other violent crimes to help child victims heal from the trauma they
have experienced to help them avoid long -term cognitive and behavioral problems — including
those that can lead to continuing the cycle of violence with their own children and other
criminal behavior. In the case of child abuse — intervention is prevention.
The project will serve 250 child victims and victim's family /significant others who are Fort
Worth residents with clinical counseling provided by Master's level licensed therapists. The
Women's Center has a history of successful outcomes in our clinical work with child victims
and their families based on evaluation of treatment plan objectives. Last year 97% of child
victims receiving therapy achieved 75% or more of their treatment plan objectives. Funding
requested will support the Clinical Coordinator and Program Support Specialist (who provides
crisis intervention in Spanish) as well as costs for therapy and office supplies, continuing
education for therapists, occupancy and other costs necessary for maintaining the program.
PROPOSAL NARRATIVE
Provide a 4 -5 page description of your program to be funded. In this narrative, please
respond to each of the following questions:
1) Describe in detail the problem that your program addresses.
The problems of childhood sexual and physical abuse and other types of victimization are
overwhelming both in the impact on the lives of individual children and the negative
repercussions for the community at large. Child sexual and physical abuse have come to
be widely regarded as leading causes of mental health problems in adult life. Sadly, child
sexual and physical abuse are more common than most people know or can imagine:
• 44% of all rape victims are under age 18 (U.S. Dept. of Justice, 2004).
• 1 in 4 girls and 1 in 6 boys are sexually abused at some point in their childhood
(Centers for Disease Control, www.cdc.gov).
• 15% of sexual assault victims are under the age of 12. (U.S. Dept. of Justice, 2003).
• Almost five children die every day as a result of child abuse. More than three out of
four are under the age of 4.
The influences of child victimization on interpersonal and social functioning in adult life
are lasting and deleterious. There is also a considerable overlap between physical,
emotional and sexual abuse, and children who are subject to one form of abuse are
significantly more likely to suffer other forms of abuse. There is now an established body
of knowledge clearly linking a history of child abuse with higher rates in adult life of
clinical depression, post- traumatic stress disorders, eating disorders, teen pregnancy,
substance abuse, suicide attempts, abuse of their own children, and criminal behavior.
• About 80% of 21 year olds that were abused as children met criteria for at least one
psychological disorder.
• Abused children are 25% more likely to experience teen pregnancy.
• Over 60% of people in drug rehabilitation centers report being abused or
neglected as a child.
• About 30% of abused and neglected children will later abuse their own children,
continuing the horrible cycle of abuse.
• 14% of all men in prison in the USA were abused as children.
• 36% of all women in prison were abused as children.
• Children who experience child abuse & neglect are 59% more likely to be arrested as
a juvenile, 28% more likely to be arrested as an adult, and 30% more likely to commit
violent crime.
(Source: National Child Abuse Statistics http ://www.childhe/P.org /pages /statistics)
2) Describe what your program does to 1) support efforts to reduce violent crime and
gang - related activities through enhanced enforcement activities and crime
prevention programs, 2) support efforts to increase the safety of residents and to
decrease crime throughout Fort Worth neighborhoods; and 3) support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention
and intervention programs.
This request is for funding of the Free Counseling for Victimized Children program.
The goal of the program is to promote the healing and recovery of children who have
experienced trauma from sexual assault, abuse or other violent crimes. Child victims of
sexual and /or physical abuse experience devastating trauma - including shock, fear,
physical injury, severe anxiety, humiliation, guilt, shame, helplessness, self - blame, anger,
loss of self- esteem, difficulty sleeping, nightmares, depression, and suicidal ideation.
They often develop long -term emotional and psychological scars and physical problems
which can lead to poor school achievement/dropout, dysfunctional personal relationships,
higher utilization of health /mental health resources, drug and alcohol abuse, eating
disorders and other destructive coping mechanisms and even suicide. With counseling,
child victims can heal from the trauma they have experienced to help them to avoid the
manifestation of long -term cognitive and behavioral problems - including those that can
lead to continuing the cycle of violence with their own children and other criminal behavior.
Intervention is prevention.
Free Counseling for Victimized Children is an ongoing program of The Women's Center
and is carried out by the Director of Rape Crisis & Victim Services, a Clinical Coordinator,
nine Masters -level licensed counselors, and a Program Support Specialist. Counselors
provide individual, group, Play and Filial Therapy for children who are victims of sexual
assault, abuse or other violent crimes. Counseling and support is also provided for
victims' families and significant others. This treatment is augmented by a continuum of
other services provided by staff and trained volunteers - including a 24 -Hour Crisis
Hotline, around - the -clock crisis intervention and support for victims presenting at area
hospitals for forensic rape exams (and support for their significant others), and child and
family accompaniment through criminal justice proceedings — all designed to give children
the best opportunity to recover from victimization.
The Women's Center's new building has three play therapy rooms — two for younger
children and one devoted to adolescents, which has greatly expanded our capacity to
provide services for more children in the Fort Worth office. Counseling services are also
provided at other community locations, including the Fort Worth Independent School
District's Family Resource Centers at Forest Oak Middle School, Riverside Middle School
and Western Hills Elementary School, and Willoughby House (a Texas Youth Commission
facility for girls in Fort Worth).
3) Does your program address the CCPD priority /special emphasis of the prevention or
intervention of youth violence and/or family violence? Describe how your program
addresses this priority?
Yes, the Free Counseling for Victimized Children program addresses the CCPD priority of
prevention and intervention of youth and /or family violence. Statistics have indicated that
90% of child sexual abuse victims know the perpetrator in some way; and 68% are abused
by family members (www.chi /dhe /p.org). The Women's Center addresses this priority by
providing counseling to victims of incest and family violence, as well as their non - offending
family members.
4) How will you measure the effectiveness of the program? Please describe
evaluation tools and the method of data collection that you will use. You must
include specific performance measures on the Activities and Outcomes Summary.
How Effectiveness Is Measured. The process of healing and recovery is measured by
the child's improvement on treatment goals identified and agreed upon by the therapist
and the child's parent or guardian. The therapist and client (in the case of a child, the
client's parent or guarding) jointly assess the client's problems and establish treatment
objectives, which are recorded on a treatment plan. Joint assessments and modifications
in the treatment objectives are made in relation to the client's progress in therapy, at
regular intervals, as deemed necessary by the therapist and significant others. The
therapist records the child's progress in meeting treatment plan objectives.
Evaluation Tool and Performance Measures: At the end of therapy, the clients'
completed treatment plans are used to evaluate the success of the program. The
performance standard is that 80% of children receiving assessment and 3+ therapy
sessions will achieve improvement on at least 75 % of their treatment plan objectives.
Last year, 97.14% of child victims receiving therapy met 75% or more of their treatment
plan objectives (data based on January — December 2010).
Trauma - Focused Cognitive Behavioral Therapy Evaluation: In addition to our regular
program evaluation, The Women's Center participated in a University of Texas research
study on Trauma - Focused Cognitive Behavioral Therapy, which is one of the treatment
modalities used in counseling child victims, as part of a community effort to improve
services to victims through evidence -based practice.
5) Who will the program benefit? Child victims of sexual assault, family violence, and
other violent crimes, and their families /significant others.
How many people? 250 child victims and their family members in the City of Fort Worth.
[Note: 186 (74%) of the projected 250 victims to be served under the CCPD grant for
2010 -11 have received counseling services between Nov. 2010— Mar. 2011.]
What age group? Children and adolescents from <1 year -old through age 17 and their
family members.
What geographic area will it serve? The entire project serves Tarrant and surrounding
counties, but funds from this grant will serve specifically City of Fort Worth residents.
6) What makes this program unique from any other crime prevention programs in Fort
Worth?
This program targets crime prevention by intervening in the lives of child victims of sexual
abuse and other violent crime in order to help them heal, and prevent their becoming
involved in behaviors that can lead to violent crime and perpetuation of abuse. No other
program in Fort Worth provides this service free of charge and amidst a continuum of care
that supports the victim and family members /significant others from the time the crime is
reported, during criminal justice procedures and throughout the entire healing process.
7) Is the program already in operation? Yes.
If so, how long have you operated the program? Since 1986.
What resources are currently used to operate the program?
Resources used to operate the program include:
• Staff: Director of Rape Crisis & Victim Services, Clinical Coordinator, 9 licensed
therapists and a Program Support Specialist.
• Building/Office Space: Fort Worth Women's Center Offices, three Play Therapy
rooms, Fort Worth ISD Family Resource Centers (Forest Oak Middle School, Riverside
Middle School and Western Hills Elementary) and Willoughby House.
• Supplies: Games, toys, art supplies, cleanup items, and other play therapy supplies
to equip three Play Therapy rooms, office supplies.
• Other: Insurance; communications — phone, fax, Internet; postage; equipment
maintenance — computers /network, copiers, and Efforts To Outcomes database
software for program performance management.
The agency receives grants that support the Rape Crisis and Victim Services budget of
$1,358,571 (2011) — some grants fund specific program components (such as The 24-
Hotline and Crisis Intervention Services or Free Counseling for Child Victims or
Prevention Education) and some grants fund the overall program.
Funding for Rape Crisis and Victim Services includes the Criminal Justice Division of the
Governor's Office ($239,100 for adult & child victim counseling services), the Office of the
Attorney General ($197,391), United Way ($91,996), City of Fort Worth ($75,000), Tarrant
4
County Hospital District/JPS Health Network ($40,000), City of Arlington Community
Development Block Grant ($23,168 for Arlington services only), Lockheed AERO Club
($20,000), and Speedway Children's Charities ($12,500 for Prevention Education).
Why are CCPD funds necessary at this time?
While we still receive funding from the United Way, there has been a 24% reduction in
funding for all partner agencies of United Way each year for the past two years which
affects our Free Counseling For Victimized Children program, as well as all of our Rape
Crisis & Victim Services. CCPD grant funding has helped us to bridge this gap in 2010-
11, and would continue to provide much - needed support in 2011 -12 while we work to
build stable funding to replace the loss of United Way dollars.
8) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe
in which this will occur.
No, it is an ongoing program.
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST
fully complete attached budget forms.
Specific expenditures include 5% of the Clinical Coordinator's salary & benefits, 15% of
the Program Support Specialist's salary & benefits, office and educational supplies,
occupancy /utilities, building and equipment maintenance, insurance, and continuing
education for therapists. Other grant funding covers a great deal of our staff salaries, so
the area of the program where we need assistance is coverage our space costs and
supplies to deliver the program, as well as training for therapists to keep up with the latest
therapeutic techniques for working with children affected by the trauma of sexual assault,
domestic violence or other violent crimes.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
The Women's Center will continue to apply for funding from the Office of the Governor,
the Office of the Attorney General, City of Fort Worth, and other sources of funding that
have been the foundation for the program over the years. Funds are also raised through
individual contributions as well as two special events each year, The Victory Over Violence
Annual Walk/Run and the Men Who Love Women benefit. The CCPD funding will help us
to manage the impact of the loss of a large percentage of our United Way funding over the
next two years, during which time we will seek additional resources to replace those funds.
In response to the loss of United Way funding, The Women's Center identified in its 2010
Strategic Plan the need to strengthen its fund development and marketing efforts,
especially among individual donors, and began implementation of a new program to
cultivate and grow donations in 2011.
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LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
Source 1: Office of the Attorney General
Amount: $197,391
How funds support the project: Funding is used for both adult and child victims counseling as
well as prevention education programs. (Approx. 114 is used for the Free Counseling for Victimized
Children program)
Source 2: Governor's Office, Criminal Justice Division
Amount: $239,100
How funds support the project: Funding is used for both adult and child victim counseling
programs. A large portion of this funding pays for counselor's salaries. (Approx. 113 is used for the
Free Counseling for Victimized Children program)
Source 3: United Way
Amount: $91,996
How funds support the project: Funding is used for both adult and child victim counseling
programs. (Approx. 113 is used for the Free Counseling for Victimized Children program)
Source 4: City of Fort Worth
Amount: $75,000
How funds support the project: Funding is used for both adult and child victim counseling
programs. A portion of this funding pays for counselor's salaries. (Approx. 113 is used for the Free
Counseling for Victimized Children program)
Source 5: Lockheed AERO Club
Amount: $20,000
How funds support the project: Funding is used for both adult and child victim counseling
programs. (Approx. 113 is used for the Free Counseling for Victimized Children program)
4
H. i ersonnei
Name Position
Becka Meier — Clinical Coordinator
Yadi Goodpaster —
Program Support Specialist
TOTAL Personnel
B. Fringe Benefits
Name Position
Becka Meier —
Clinical Coordinator
Yadi Goodpaster —
Program Support Specialist
TOTAL Fringe Benefits
BUDGET DETAIL
Rate of Pay x # of Hours
$24.95 hr x 91 hours
$13.42 hr x 365 hours
Description of Benefits
FICA, Health Ins., Retirement,
Worker's Comp, Unemployment
FICA, Health Ins., Retirement,
Worker's Comp, Unemployment
C. Travel
Purpose of Travel Location
Mileage to /from service delivery sites,
meetings continuing Education training,
etc. related to counseling for victimized children.
Item
600 miles per yr x
.485 cents per mile
Cost
$ 2,270
$ 4,898
$ 7,168
Cost
$ 477
$ 1,029
$ 1,505
Cost
$ 291
TOTAL Travel
—_ 291
BUDGET SUMMARY
Amount
Re
uested
A.
Personnel
$ 7,16E
B.
Fringe Benefits
1,505
C.
Travel
291
D.
E ui ment
E.
Supplies
1,041
F.
Contracts /Consultants
2,460
G.
Other
13,104
TOTAL
d..%< I'—
H. i ersonnei
Name Position
Becka Meier — Clinical Coordinator
Yadi Goodpaster —
Program Support Specialist
TOTAL Personnel
B. Fringe Benefits
Name Position
Becka Meier —
Clinical Coordinator
Yadi Goodpaster —
Program Support Specialist
TOTAL Fringe Benefits
BUDGET DETAIL
Rate of Pay x # of Hours
$24.95 hr x 91 hours
$13.42 hr x 365 hours
Description of Benefits
FICA, Health Ins., Retirement,
Worker's Comp, Unemployment
FICA, Health Ins., Retirement,
Worker's Comp, Unemployment
C. Travel
Purpose of Travel Location
Mileage to /from service delivery sites,
meetings continuing Education training,
etc. related to counseling for victimized children.
Item
600 miles per yr x
.485 cents per mile
Cost
$ 2,270
$ 4,898
$ 7,168
Cost
$ 477
$ 1,029
$ 1,505
Cost
$ 291
TOTAL Travel
—_ 291
u. equipment
Item Cost per Item
Quantity
Cost
TOTAL Equipment $0
r-. ouppnes
Item Cost per Item
Educational & Office Supplies
TOTAL Supplies
Quantity
$86.75 per month x 12 months
Cost
$ 1,041
$ 1,041
F. i.vnuractsiConsultants
Description of the Service Cost
Audit, Building Security System, $205 per month x 12 months $ 2,460
On -site Security on nights of
client service, Other contracted
services
TOTAL Contracts /Consultants It 7 AAn
A A.•
u. W LI MU k.pSIS
Item Cost per Item
Quantity
Cost
Occupancy /Utilities
$351 per month x 12 months
$
4,212
Building Maintenance
$185 per month x 12 months
$
2,220
Equipment Maintenance
$210 per month x 12 months
$
2,520
Insurance
$221 per month x 12 months
$
2,652
Continuing Education for
Cost of trainings vary depending on
$
1,500
Therapists
number of credit hours, topic, etc.
TOTAL Other Costs
- - - ..- -
$ 13,104
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel
Clinical Coordinator — provides clinical supervision of therapists for the project, day -to -day management
and supervision of the program, continued program development and improvement, and program
evaluation; works closely with program partners including Fort Worth Police Department and District
Attorney's Office. Calculated at $24.95 hr x 91 hours = $2,270 (approx. 5% of Clinical Coordinator's
salary).
Program Support Specialist — provides crisis phone counseling and information & referral in Spanish,
provides Spanish translation as needed for clients at the Center (many times in the capacity of working
with Spanish- speaking parents of English speaking child victims),and provides entry of program data into
database. Calculated at $13.42 hr x 365 hours = $4,898 (approx. 20% of Program Support Specialist's
salary).
B. Fringe: FICA, Insurance (Health, Life), Worker's Compensation, Unemployment, and Retirement,
calculated at 21 % of Clinical Coordinator and Program Support Specialist salaries. ($2270 x .21 = $477)
+ ($4898 x.21 = $1029) for a total of $1505.
C. Travel : Mileage to /from service delivery sites, meetings continuing Education training, etc. related to
counseling for victimized children. Calculated at 600 miles per yr x.485 cents per mile = $291.
D. Equipment N/A
E. Supplies: For purchase of Educational Supplies such as games, toys, art supplies, cleaning supplies,
etc. to maintain three Play Therapy Rooms for counseling child victims; office supplies such as pens,
paper, staples, paper clips, file folders, etc. Calculated at $86.75 per month x 12 months = $1,041.
F. Contracts /Consultants: For contracting of services including financial audit, building security system,
on -site security on nights of client service, other services. Calculated at $205 per month x 12 months =
$2,460.
G. Other
• Occupancy /Utilities: for electricity, water, gas & waste in building where services are provided
(including counseling offices and Play Therapy room). Calculated at $351 per month x 12 months
= $4,212.
• Building Maintenance: for maintaining building where services are provided. Calculated at $185 per
month x 12 months = $2,220
• Equipment Maintenance: for maintaining computers, network, copiers, Efforts To Outcomes
database for program performance evaluation. Calculated at $210 per mo x 12 mos. = $2,520.
• Insurance: for maintaining insurance in order to provide service delivery (includes liability, building,
Directors & Officers, etc.). Calculated at $221 per month x 12 months = $ 2,652.
• Continuing Education for Therapists: for training for therapists to stay up -to -date on therapeutic
techniques and related topics for provision of clinical counseling to children affected by the trauma of
sexual abuse, domestic violence, and other violent crimes. Calculated at $1,500 (amount of each
training varies).
TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must attach a copy of current license. Attachments should be labeled
Licensing. If not applicable, please include statement to that effect
LICENSING INFORMATION
State of Texas Licensing for counseling professions [i.e., Licensed Clinical Social Work
(LCSW), Licensed Professional Counseling (LPC), or other appropriate licensure] is
required for all clinical counselors providing therapy in the Free Counseling For Victimized
Children's Program. Staff under this grant funding that requires licensure is the Clinical
Coordinator, Rebecka Meier, M.Ed., NCC, LPC, who is licensed through the Texas State
Board of Examiners of Professional Counselors, License #17307.
INSURANCE REQIUREMENTS
The program shall agree to provide and maintain during the program period of performance the
following insurance coverage. A statement of concurrence with this requirement must be
submitted with your proposal.
Commercial General Liability (CGL)
Limit $1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non - Profit Organization Liability
May be called Directors & Officers Liability
Limit $1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors & officers, but committee members,
volunteers, and the organization itself for claims that do not involve bodily injury or property
damage (these are covered under the CGL policy)
COST INCURRED
All costs directly or indirectly related to preparation of a response to the RFP or any oral
presentation required to supplement and /or clarify the RFP which may be required by the City
shall be the sole responsibility of and shall be borne by Vendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and/or a dependent adult, regardless of how long
ago the incident occurred, and/or any violent crime within the past 10 years. Applicants will be
responsible for conducting background screening and for maintaining appropriate records,
which will be subject to review by the Police Department.
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
IT IS THE POLICY OF THE WOMEN'S CENTER OF TARRANT COUNTY TO CONDUCT
BACKGROUND CHECKS ON ALL AGENCY EMPLOYEES AND VOLUNTEERS.
Applicants are required to conduct background screening for any employee or volunteer
who will be working with children under the proposed program. Automatic
disqualification of a potential worker or volunteer is appropriate when screening
indicates that the individual, as an adult, perpetrated any crime involving a child and/or a
dependent adult, regardless of how long ago the incident occurred, and/or any violent
crime within the past 10 years. Applicants will be responsible for conducting
background screening and for maintaining appropriate records, which will be subject to
review by the Police Department.
ACTIVITIES AND OUTCOMES
The CCPD Board retains the right to require additional activity, outcome, and/or programmatic
reporting to ensure a program's performance can be adequately evaluated. The CCPD Board
and/or scoring committee may request modifications or additions to the outcome measures as
a condition of award.
y
BOARD INFORMATION
1. Is your organization registered as a non - profit? Yes
If yes, please attach documentation of non - profit status. See attached.
2. How many board members does your organization have? 37
3. How often does your board meet?
The Full Board of Directors meets 10 times per year. Executive, Finance and Program
Committees meet once per month. Other committees meet as needed.
4. Who recruits board members?
The Board Development Committee submits a slate of Officers and Directors at the last
meeting of the year; submits nominees to the Board as vacancies occur; and analyzes
the skill, outreach and leadership needs of the Board and continuously cultivates
prospective candidates for Board service.
5. What portion of the board is elected annually? One - third.
6. How long is a board term? How many consecutive terms may be served?
Board terms are three years, and two consecutive terms may be served.
7. Please list the names and occupations of your board officers.
See attached.
8. Please attach a copy of your board by -laws.
See attached.
9. If any member of the board is related to another board member or an employee
of the non - profit corporation, please explain the relationship.
There is a mother and daughter that serve on the Board of Directors. Board member,
Hope Harvison Anthony, is the daughter of Board member, Sue Harvison.
INSURANCE
r lian48- RdQ07
ACORD,� CERTIFICATE OF LIABILITY
7t3WUMtNGEN
INSURANCE DATE(MM/DD/YYYY)
PRODUCER
Wortham Insurance & Risk Mgt
9/10/2010
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
1600 West Seventh Street
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
Fort Worth, TX 76102 -2505
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
A
817 336 -3030
LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE 7 OCCUR
INSURERS AFFORDING COVERAGE
NAIC #
INSURED
Women's Center Of Tarrant County, Inc.
INSURER A: Arch Insurance Company
11150
INSURER B: Texas Mutual Insurance Company
22945
1723 Hemphill
INSURER C: Scottsdale Insurance Company
41297
Fort Worth, TX 76110
INSURER D: Travelers Casualty & Surety of
31194
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LIST
ED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR
NSR
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE
DA M D
POLICY EXPIRATION
AT M D
LIMITS
A
GENERAL
X
LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE 7 OCCUR
NCPKGO084702
09/01/10
09/01/11
EACH OCCURRENCE
1$1.000.00_0
DAMAGE TO RENTED
I n0,000
MED EXP (Any one person)
1$5.000
PERSONAL & ADV INJURY
1$1,000.000
GENERAL AGGREGATE
$3 000 000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY E 0. LOC
PRODUCTS - COMP /OP AGG
s3,000,000
A
AUTOMOBILE
LIABILITY
ANY AUTO
NCAUT0084702
09101/10
09/01/11
COMBINED SINGLE LIMIT
(Ea accident)
$1,000,000
ALL OWNED AUTOS
'-
SCHEDULEDAUTOS
BODILY INJURY
(Per person)
$
X
HIREDAUTOS
X
NON -OWNED AUTOS
BODILY INJURY
(Per accident)
$
PROPERTY DAMAGE
(Per accident)
$
GARAGE LIABILITY
ANY AUTO
AUTO ONLY - EA ACCIDENT $
OTHER THAN EA ACC $
A EXCESSIUMBRELLA LIABILITY NCUMB0084702 09/01/10 09/01/11
7X OCCUR FI CLAIMS MADE
AUTO ONLY: AGG $
EACH OCCURRENCE 1$3,000,000
AGGREGATE 1$3,000.000
DEDUCTIBLE
Is
X RETENTION $ 10000
B WORKERS COMPENSATION AND TSF0001122286 09/01/10 09/01/11
EMPLOYERS' LIABILITY
Is
$
X OTH-
ORY
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
E. $1 000 000
7DISEASE
If yes, describe under
SPECIAL PROVISIONS below
A OTHER Professional NCPKGO084 702 09/01/10 09/01/11
C D&O EK13008585 09/01/09 09/01/11
D Crime 105321982 09/01/10 09/01111
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
Information Only
E.LOYEE $1,000,000
E. LIMIT $1 000 000
1,000,000ea /3,000,000ag
1,000,000
300,000
GtHIWIGAIE HOLDER CANCELLATION _. SEE BELOW & PAGE 2
Information Only
1723 Hemphill
Fort Worth, TX 76110
ACORD 25 12001/nRt , s %
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVE
18KMA 9 ACORD CORPORATION 1988
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
CANCELLATION NOTICE
The CANCELLATION NOTICE on the CERTIFICATE OF INSURANCE is amended to include the following
wording: The Insurance Companies may cancel the described policy(ies) by mailing or delivering ten (10)
days written notice of cancellation to the Named Insured for: (1) Non Payment of premium or (2) any other
circumstance permitted by state law or policy conditions.
ADDITIONAL INSURED DISCLAIMER
Coverage for Additional Insureds can vary significantly from policy to policy and thus Additional Insured
status does not guarantee protection for all losses. Coverage is subject to actual policy terms and
conditions.
ACORD 25 -S (2001 /08) 2 of 2 hC1ReftnA1RA1oA0na
NON - PROFIT
STATUS
Internal Revenue Service
This is in response to your request of December 15, 2003, requesting an address update, as reflected
and regarding your organization's tax - exempt status. above,
In October 1985 we issued a determination letter that recognized your organization as exempt
income tax. Our records indicate that our or anization is current) exem t under s i from federal
Internal Revenue Code.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations
in the application. If your organization's sources of support, or its character, would continue or stated method of operations, have changed, please let us know so we can consider the effect of the change on the exempt status and
foundation status of your organization. d
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. if a return is required, it must be filed by he 15th
day of the fifth month after the end of the organization's annual accounting
of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the
delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and ift
tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. g
Department of the Treasury
Date: February 11, 2004
P. O. Box 2508
Cincinnati, OH 45201
Person to Contact:
Women's Center of Tarrant County, Inc.
Janet M. Duncan 31 -07676
1723 Hemphill Street
Customer Service Specialist
Fort Worth, TX 76110 -1516
Toll Free Telephone Number:
8:00 a.m. to 6:30 p.m. EST
877- 829 -5500
Fax Number:
513- 263 -3756
Federal Identification Number:
75- 1501868
Dear Sir or Madam:
This is in response to your request of December 15, 2003, requesting an address update, as reflected
and regarding your organization's tax - exempt status. above,
In October 1985 we issued a determination letter that recognized your organization as exempt
income tax. Our records indicate that our or anization is current) exem t under s i from federal
Internal Revenue Code.
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
sections 509(a)(1) and 170(b)(1)(A)(vi).
This classification was based on the assumption that your organization's operations
in the application. If your organization's sources of support, or its character, would continue or stated method of operations, have changed, please let us know so we can consider the effect of the change on the exempt status and
foundation status of your organization. d
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. if a return is required, it must be filed by he 15th
day of the fifth month after the end of the organization's annual accounting
of $20 a day, up to a maximum of $10,000, when a return is filed late, unless there is reasonable cause for the
delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and ift
tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. g
-2-
Women's Center of Tarrant County, Inc.
75- 1501868
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990 -T, Exempt Organization Business Income Tax Return. In this letter, we are
not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available
for public inspection without charge for three years after the due date of the return. The law also requires
organizations that received recognition of exemption on July 15, 1987, or later, to make available for public
inspection a copy of the exemption application, any supporting documents and the exemption letter to any
individual who requests such documents in person or in writing. Organizations that received recognition of
exemption before July 15, 1987, and had a copy of their exemption application on July 15, 1987, are also
required to make available for public Inspection a copy of the exemption application, any supporting documents
and the exemption letter to any individual who requests such documents in person or in writing.
For additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999 - 17.
Because this letter could help resolve any questions about your organization's exempt status. and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,
a ;�, A�
Janna K. Skufca, Acting Director, TE/GE
Customer Account Services
BOARD
LIST
The Women's Center
2011 Board of Directors
Officers:
Becky Renfro Borbolla, Chair
Vice President
Renfro Foods
Pat Dunne, Treasurer
Chief Financial Officer
Texas Exchange Bank
Tom B. Johnson, Past Chair
President
Tom B. Johnson CPA, PC
Directors:
Tasa Anderson
Community Volunteer
Kathy Baker
Community Volunteer
Reagan Casey
Executive Vice President -Fort Worth
Liberty Bank
Russell D. Cawyer
Partner
Kelly Hart & Hallman LLP
Tammy Decker
Vice President, Human Resources
First American Payment Systems
Jean Devero
Community Volunteer
Josephine Garrett
Josephine Garrett, PC
Lauri Curtis Hadobas
Vice President
Diversity & Leadership Strategies
American :airlines. Inc.
Sharon S. Millians, Vice Chair
Partner
Kelly Hart & Hallman LLP
Jeff Anderson, Secretary
Senior Vice President, Employee Benefits
Frost Insurance
Jennifer Baggs
Senior Vice President
PlainsCapital Bank
Bill Brammer
Creative Director
fusion29
Tina L. Castillo
Vice President, CFO & Treasurer
Union Drilling, Inc.
Lezlie D. Culver
Community Volunteer
Hugo Del Pozzo
Managing Director
Bravo Equity Partners
Tiffany Figueiredo
Freelance Writer & Editor
Tera Garvey
Community Volunteer
Janet Hahn
Attorney
Decker Jones McMackin McClane Hall &
13ates
The Women's Center
2011 Board of Directors
Sue Harvison
Community Volunteer
Judy B. Hunter
Chief Financial Officer
Acme Brick
Ashlee Jung
Managing Partner
The Jung Group
Anne Moroneso
Community Volunteer
Sandy Newby
Director of Finance and Planning
Tarrant Regional Water District
Mala Rangadass, Ph.D.
Associate Professor
Department of Obstetrics & Gynecology
Univ. of Texas Southwestern Medical Center
Wesley Snyder
Community Volunteer
Laura M. Hilgart
President/CEO
The Women's Center of Tarrant County
Linda Herchert
Community Volunteer
Kimberly Jerige
Director, System Applications
JPS Health Network
David M. Mellina
Mellina & Larson, P.C.
Amy E. Nettle
Special Partner
Crouch & Ramey, L.L.P.
Alice J. Puente
Community Volunteer
Sherry Scifres
Community Volunteer
Tyler Trahant
President
MinkerTrahant & Associates
AGENCY
BYLAWS
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
CORPORATE BYLAWS
Adopted October 10, 1979 and Revised June, 2004
ARTICLE I
Purpose
A. The Corporation is organized exclusively for religious, charitable, scientific or educational
purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code of 1986 (or
corresponding provisions of any future United States Internal Revenue Law), including any lawful
act or activity not inconsistent with those purposes, in which non - profit corporations may engage
under the laws of the State of Texas. Consistent with these purposes, the Corporation shall serve
as a communication center for women's needs, interests and resources; and to enable and assist
women, individually and as a group, through public education activities, the development and
dissemination of model programs, and the provision of counseling, training and educational
programs and services.
B. To further these objectives and purposes, the Corporation shall have and may exercise all of the
powers conferred by the laws of Texas on corporations formed under the laws pursuant to and
under which this Corporation is formed, as such laws are now in effect or may at any time
hereafter be amended; provided, however, that in all events and under all circumstances, the
following provisions shall apply:
No part of the net earnings of the Corporation shall inure to the benefit of, or be
distributable to, its members, if any, directors, officers or other private persons, except
that the Corporation shall be authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in
furtherance of its charitable, educational, religious or scientific purposes, including for
such purposes, the making of distributions to organizations that qualify as exempt
organizations under Sections 501(c)(3) of the Internal Revenue Code (or
corresponding of any future United States Internal Revenue Law).
2. No substantial part of the activities of the Corporation shall be the carrying on of
propaganda or otherwise attempting to influence legislation, and the Corporation shall
not participate in, or intervene in (including the publishing or distributing of
statements), any political campaign on behalf of (or in opposition to) any candidate for
public office.
ARTICLE II
Registered Office and Registered Agent
The registered office of the Corporation shall be maintained in Fort Worth, Tarrant County, Texas, where the
Corporation shall maintain a registered agent. The Board of Directors (Board) shall be authorized to establish
other offices as well, from time to time.
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ARTICLE III
Directors
1. General Powers. The affairs of the Corporation shall be managed by its Board. All voting rights
shall be vested solely in the Board, whose members shall serve without compensation. The
Board shall have all powers authorized by these Bylaws as amended from time to time, and all
powers now or hereafter authorized under the Texas Non - Profit Corporation Act of the State of
Texas, or its successor.
2. Number. The number of Directors authorized shall be forty (40). The Board may be increased or
decreased in number from time to time by action or a regular or special meeting of the Board, but
in no event shall it be decreased to fewer than ten (10) Directors. No Director shall be removed
from office prematurely due to a reduction in the authorized number of Directors.
3. Election and Term of Office. The term of office shall be three (3) years. The terms are to be
staggered such that 1/3 of the terms shall expire at the end of each year.
The Directors shall be elected annually by the Board at the last meeting of the year and assume
their duties at the first Board meeting of the new fiscal year, which begins in January.
The Directors shall be elected from the slate submitted by the Board Development Committee.
Other candidates may be nominated by petition signed by at least ten (10) members of the Board
and filed in the office of the President and Chief Executive Officer (CEO) no later than fifteen (15)
days prior to the last meeting of the year. The President and Chief Executive Officer (CEO) shall
mail a copy to all Officers and Directors within five (5) days of the last meeting of the year. No
further nominations may be made.
In addition, the Board shall, at any meeting, elect Directors to fill vacancies created by death,
ineligibility, or resignation of any Directors. Any Director so elected shall hold office until the end
of the term so created, or until a successor has been elected. Any vacancy so created shall be
filled by the affirmative vote of a majority of the remaining Directors.
All Directors may serve a maximum of two successive three -year terms. Directors filling unexpired
terms are subject to the term for which they are elected.
Under special circumstances and when deemed by the Board to be in the best interest of the
Corporation, the Chair's term, regardless of the number of successive terms already served as
Director, may be extended one (1) year, and can continue to be extended on an annual basis, but
in no event shall any Director serve more than six (6) consecutive years as Chair of the Board.
In case of an increase in the number of Directors, the additional Directors shall be elected by the
Board then in office: one -third for a three -year term; one -third for a two -year term; and one -third
for a one -year term.
Each Director's term shall continue until a successor has been elected. However, unless special
consideration is granted by the Executive Committee to accommodate Directors who are inactive
for good cause, any Director who is absent from three (3) consecutive regular or special meetings
of the Board may be asked to resign, upon written notice by the Executive Committee.
The Executive Committee is authorized to consider and if they choose, to approve at a Director's
request a temporary 3 -6 month leave of absence from Board service due to special health,
business or other circumstances.
4. Regular Meetings The Board shall meet a minimum of six (6) times each year
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5. Annual Meeting. An annual meeting of the Board shall be held each January for the purposes of
installing Officers, Directors, and members of the Executive Committee, and for transacting any
other business. It shall be held at a place designated by the Board, or if no such designation is
made, then at the registered office of the Corporation.
6. Special Meetings. Special meetings of the Board or Executive Committee may be called by the
Chair and shall be called by the Chair upon the written request of at least five (5) Directors. Any
request for a special meeting shall contain a summary of the proposals of business intended to be
brought before the meeting. Special meetings may be held by telephone or E -mail. The Chair
shall determine the time and place, within Tarrant County, where a special meeting is to be held.
7. Notice. The Directors shall be given at least three (3) days notice of regular and special meetings,
by mail, telephone, or in person. Attendance of a Director at a meeting shall constitute a waiver of
notice of that meeting. The notice need not specify the business to be transacted, nor the purpose
of the meeting, unless specifically required by law or by these bylaws.
8. Quorum. One -third of the entire Board shall constitute a quorum for the transaction of business at
any meeting of the Board, but in the event the Board is less than full, it shall be one -third of those
actually serving.
9. Manner of Acting. The act of a majority of the Board at a meeting, at which a quorum is present,
shall be the act of the Board, except where disallowed by law.
ARTICLE IV
Officers
1. Number and Title. The Officers of the Corporation shall be Chair, Vice Chair (the number to be
determined by the Board), Treasurer, and Secretary, all of whom shall also be members of the
Board, and a. President and Chief Executive Officer (CEO). Any two or more offices may be held
by the same person, except the offices of Chair and Secretary. The Officers shall have all powers
specified in these Bylaws, as amended from time to time, and all powers authorized under the
Texas Non - Profit Corporation Act of the State of Texas, or its successor.
2. Election and Term of Office. Officers shall be elected annually by the Board at the last meeting of
the year, and shall assume their duties at the first board meeting of the following year. If the
election is not held at that meeting, it shall be held as soon as convenient. Vacancies may be
filled at any meeting of the Board. Each Officer's term shall continue until a successor has been
elected. However, unless special consideration is granted by the Executive Committee for good
cause, any Officer who is absent from three (3) consecutive regular or special meetings of the
Board may be asked to resign, upon written notice by the Executive Committee.
In addition, any Officer may be removed by an affirmative vote of a majority of the Board
whenever it judges that to be in the Corporation's best interest.
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Chair of the Board The Chair shall be the chief elected officer of the Corporation, presiding at all
meetings of the Board. Subject to the control of the Board, the Chair shall supervise and control
generally all the business of the Corporation, and perform any other duties prescribed from time to
time by the Board. The Chair may sign, and if ordered by the Board, shall sign with any person
designated by the Board, any instruments except when that duty has been delegated by the Board
or by these Bylaws to some other Officer or agent of the Corporation, or when the law requires
that someone else sign. The Chair shall chair the Executive Committee.
4. Vice Chair In the absence of the Chair, or if the Chair is unable or refuses to act, the Vice Chair, in
order designated or if no designation, then in the order of election, shall perform the duties and
have all powers and be subject to all restrictions upon the Chair.
Regardless of the absence or disability of the Chair, the Chair, may delegate to any Vice Chair
any power and duty of the office of the Chair or any other duty, and no party dealing with the
Corporation shall ever be required to inquire as to the authority of the Vice Chair. It shall be
presumed that the Chair is absent or disabled or has delegated that authority to the Vice Chair,
unless that party has notice to the contrary.
5. Secretary. The Secretary shall keep or cause to be kept the minutes of the meetings of the Board;
insure that all notices are duly given; keep or cause to be kept the Corporate records and the seal
of the Corporation; and insure that the seal is affixed to all documents required or authorized; keep
or cause to be kept a register of the names and addresses of each Director and Officer; and
perform all other duties the Chair of the Board assigns from time to time.
6. Treasurer. The Treasurer shall perform such duties as are usually incumbent upon such office.
He or she shall see that proper and accurate accounts are kept of the financial condition of the
Corporation and that proper books are maintained. He or she shall insure that the financial
policies adopted by the board are duly followed and that an independent audit is made of the
accounts of the Corporation at the end of each fiscal year. He or she shall report the financial
condition of the Corporation at each regular meeting of the Board, and perform any other duties
the Chair of the Board assigns from time to time.
7. President and Chief Executive Officer (CEO). The President/CEO shall be the authorized general
manager and chief administrative officer of the Corporation and, subject to the supervision of the
Board, shall perform such duties as may be incident to her /his office or specifically delegated to
her /him by the Board. The President/CEO shall serve at the pleasure of the Board and receive
such compensation as the Board may from time to time determine. The, President/CEO as
general manager and chief administrative officer, shall be responsible for all operations of the
agency, including hiring, supervising, and dismissing staff as well as defining and assigning their
work. The President/CEO shall compile and submit to the Board any information as required from
time to time. The President/CEO shall be an ex- officio member of the Board of Directors, the
Executive Committee and any other committee created by the Board of Directors.
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ARTICLE V
Committees
1. Standing Committees:
A. Executive Committee. The Executive Committee shall consist of the Officers, the immediate
Past Chair and all standing committee chairs; it shall meet monthly, unless the Chair and
President/CEO determine there is no need. It shall have and exercise the authority of the
Board in the management of the Corporation. However, that shall not relieve the Board or any
individual Director of any responsibility.
Any immediate past Chair whose Board term has expired shall be eligible to serve on the
Executive Committee in an ex- officio capacity until she /he is no longer in an immediate Past
Chair status.
B. Board Development Committee. The Board Development Committee shall consist of five (5)
Directors. Its purpose will be to:
(1) submit a slate of Officers and Directors at the last meeting of the year; (2) submit
nominees to the Board as vacancies occur; and (3) analyze the skill, outreach and
leadership needs of the Board and continuously cultivate prospective candidates for
Board service.
C. Other Standing Committees:
(1) Business Operations
Finance
Program
(2) Term of Office. Each Committee's term shall be until the next annual meeting
of the Board or until a successor is appointed, unless the Committee is
terminated. Vacancies or Committees may be filled in the same manner as the
original appointment.
(3) Quorum. A majority of the Committee shall constitute a quorum except as otherwise
provided by law, or if the Board provides otherwise when designating the Committee.
(4) Rules. The Board shall provide each Committee with a set of guidelines. The
Committees may adopt rules and procedures for their own government consistent with
these Bylaws and the Board's guidelines. From time to time, people who are not
members of the Board of Directors may be invited to serve on or consult with standing
or temporary Committees in an ex- officio capacity, as appointed by the Chair and
approved by Committee members.
(5) Other Committees. The Board may form other standing or temporary Committees
from time to time and shall designate the purpose and authority of each Committee.
The Chair shall appoint the members of all Committees.
ARTICLE VI
Subsidiary Operations
The Board is authorized to conduct any service not provided for under the Charter but consistent with
the purposes of this organization, provided there are proper safeguards to insure that the service is
subject to review, supervision and control of the Board and meets the requirements of the General
Not -for Profit Corporation Act of the State of Texas, or its successor.
ARTICLE VII
Transactions of the Corporation
1. Contracts. The Board may authorize any officer or agent to enter into any contract or execute and
deliver any instrument on behalf of the Corporation. That authority may be general or specific.
2. Payment. All checks and other orders for payment by the Corporation shall be signed by the
officer or agent in accordance with policies adopted by the Board from time to time.
3. Bank Accounts. All funds of the Corporation shall be deposited to the credit of the Corporation in
banks or other depositories authorized by the Board. The Officers are authorized as set out in
adopted Financial Policies to open and withdraw funds from the accounts on the behalf of the
Corporation.
4. Special and General Funds. Special funds shall include all funds from government contracts and
all gifts designated for special purposes. They shall be used solely for those purposes. All other
funds shall be general funds.
Potential Conflicts of Interest. The Corporation shall not make any loan to a director or officer of
the Corporation. A member, Director, Officer, or committee member of the Corporation may lend
money to and otherwise transact business with the Corporation except as otherwise provided by
the Bylaws, Articles of Incorporation and amendments thereto, and all applicable laws. Such a
person transacting business with the Corporation has the same rights and obligations relating to
those matters as other persons transacting business with the Corporation. The Corporation shall
not borrow money from or otherwise transact business with a member, Director, Officer, or
committee member of the Corporation, unless the transaction is described fully in a legally binding
instrument and is in the best interests of the Corporation. The Corporation shall not borrow money
from or otherwise transact business with a member, Director, Officer, or committee member of the
Corporation without full disclosure of all relevant facts and without the approval of the Executive
Committee of the Board of Directors, not including the vote of any person having a personal
interest in the transaction.
Prohibited Acts. As long as the Corporation is in existence, and except with the approval of the
Board of Directors or the members, no member, Director, Officer, or committee member of the
Corporation shall:
A. Do any act in violation of the Bylaws or a binding obligation of the Corporation
B. Do any act with the intention of harming the Corporation or any of its operations
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C. Do any act that would make it impossible or unnecessarily difficult to carry on the intended or
ordinary business of the Corporation.
D. Receive an improper personal benefit from the operation of the Corporation.
E. Use the assets of this Corporation, directly or indirectly for any purpose other than carrying on
the business of the Corporation.
F. Wrongfully transfer or dispose of Corporation property, including intangible property such as
good will.
G. Use the name of the Corporation (or any substantially similar name) or any trademark or trade
name adopted by the Corporation except on behalf of the Corporation in the ordinary course
of the Corporation's business.
H. Disclose any of the Corporation business practices, trade secrets, or any other information not
generally known to the business to any person not authorized to receive it.
I. Commit Corporation funds without appropriate approval of the Board.
ARTICLE VIII
Records
The Corporation shall keep correct and complete records of accounts and minutes of all Board
meetings and the names and addresses of all Directors and Officers, at the registered office.
ARTICLE IX
Fiscal Year
The fiscal year of the Corporation shall be from January 1 through December 31 of each year.
ARTICLE X
Corporate Seal
The Board shall provide a corporate seal on which the name of the Corporation and the word "Seal" in a circle
shall be inscribed. It shall be required to be affixed only where required by law. It or a facsimile may be
affixed to instruments requiring corporate seal.
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ARTICLE XI
Indemnification of Officers and Directors
The Director and all Officers or other elective or appointed representatives of the Corporation shall be
indemnified and their liability limited to the fullest extent authorized by the Texas Non - Profit Corporation Act,
Article 1396 -2.22A Vernon's Annotated Civil Statutes, as it now exists or hereafter may be amended.
ARTICLE XII
Dividends Prohibited
The Corporation shall not pay any dividend or part of its income to its members, Directors, or Officers.
However, it may reasonably compensate its members, Directors or Officers for services rendered.
ARTICLE XIII
Dissolution
The Corporation is a non - profit corporation. Upon dissolution, all the Corporation's assets shall be distributed
to an organization exempt from taxes under Internal Revenue Code Section 501(c)(3) for one or more
purposes that are exempt under the Texas franchise tax pursuant to a plan of distribution duly adopted by the
Corporation pursuant to Article 6.03 of the Act, as amended.
ARTICLE XIV
Amendments
These Bylaws may be amended or repealed, and new Bylaws adopted by a majority of the Directors present
at any regular or special Board meeting, after at least five (5) days written notice.
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JOB
DESCRIPTIONS
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
JOB DESCRIPTION
Revised 7/22/2009
JOB TITLE: Clinical Coordinator
DEPARTMENT: Rape Crisis and Victim Services
SUMMARY:
The Clinical Coordinator supervises the clinical activities of the Rape Crisis and Victim Services
program in accordance with established policies and procedures.
RESPONSIBILITIES:
1. Supervise the day -to -day operations of clinical component of the program in conjunction
with the Director of Rape Crisis and Victim Services.
a. Develop and implement counseling services (individual and group) for client.
b. Recruit, train and retain clinical staff.
c. Provide regular clinical supervision to counselors for program operation and as required
for advanced licensure.
d. Facilitate group clinical supervision in conjunction with contracted clinical consultants.
e. Train, supervise, and coordinate the work of student interns.
f. Provide counseling to program clients as appropriate, both in -house and at off -site
locations.
g. Conduct annual therapist performance evaluations.
h. Respond to calls of concern regarding clinical services.
i. Routinely review charts of clinical staff.
j. Provide staff back -up for telephone and hospital calls on a rotating basis.
k. Read, analyze, and interpret human service periodicals, professional journals, and
government regulations as they relate to the therapeutic setting.
1. Maintain professional credentials.
m. Maintain regular updates of community resources for use by clinical and crisis staff.
n. Maintain Continuing Education Provider status with the state for counselors and social
workers.
o. Maintain individual liability insurance coverage for clinical practice /supervision.
2. Insure that confidential and accurate records and statistics are maintained.
a. Provide monthly, quarterly, and annual statistical reports as requested to the Director of
Rape Crisis and Victim Services, Program Support Specialist, Director of Grants
Management and Quality Assurance and funding sources.
b. Review client files and prepare annual report detailing client evaluation data on all
appropriately closed cases.
c. Assist clinical staff with preparation of client records in response to requests for client
information and /or subpoenas for client records.
In conjunction �wli Program Director, Berke as program agenc% liaison hoth internally and
%pith external program partners.
a. In Program Director's absence, or as otherwise instructed, supervise operations of
additional program components.
b. Communicate with other social service agencies and community groups as requested.
Maintain effective working relations with other agencies and programs. Assist other
agencies as a source of referral or in providing other referral services.
c. Make public presentations and speeches on the program and services of The Women's
Center and other appropriate topics as requested.
d. Represent the agency in the media and in community forums as requested.
e. Assist students, research teams, and community planning bodies as appropriate and
requested.
f. Provide volunteer training regarding clinical skills and issues.
g. Attend staff meetings and required Women's Center functions.
h. Promote a positive image of The Women's Center in all community contacts.
4. Other duties as assigned.
RELATIONSHIPS:
REPORTS TO: Director of Rape Crisis and Victim Services
SUPERVISES: All therapists in Rape Crisis and Victim Services
PROMOTION: No formal line of promotion to or from this position.
PHYSICAL ENVIRONMENT:
Work is performed indoors using computers and printers with occasional electrical and mechanical
hazards. Work may on occasion include several hours of repetitive motion due to program information
and data input into computer, as well as handwritten case notes. Must be able to manage the personal
and professional stress of clients, including children, who are dealing with violent, brutal abuse. Must
be able to work with others in a team setting and communicate with clients and the community in a
courteous and professional manner. May require overtime when crisis, reports or other situations occur.
COMMUNICATION:
INTERNAL: A high level of communication, both verbal and written, is required with the
Director of Rape Crisis and Victim Services, clinical counselors, and other Women's Center
employees to exchange job - related information.
EXTERNAL: A high level of communication, both verbal and written, is required to provide
information and education to other social service agencies, criminal justice professionals and the
community.
MININIUM QUALIFICATIONS:
Education: Master's Degree in Social Work or Master's Degree in a counseling field from an
accredited college /university.
Licensure: Must have and maintain a current Texas license — LCSW or LPC, with licensing board
approved supervisor status.
Fxperience: Three years experience in counseling and case management. Super -isory experience
preferred.
KnoMedge: Kno-,�ledge of generally accepted counseling theory and techniques. Krwwledge of
sexual assault and abuse - related issues.
Other: Valid Texas Driver's license, insurance and use of own vehicle for agency business.
Demonstrated computer skills /knowledge (including Microsoft Word and Excel)
commensurate with position required. Regular attendance and dependability are
essential.
This job description reflects the general duties considered necessary and essential to describe the
principle functions of the job as identified, and shall not be considered a detailed description of all
of the work requirements that may be inherent in the position. This job description is not an
employment agreement or contract. Management has the exclusive right to alter this job
description at any time without notice.
Employee Signature:
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
JOB DESCRIPTION
Revised 11/21/2007
JOB TITLE: Program Support Specialist
DEPARTMENT: Rape Crisis and Victim Services
SUMMARY:
To assist the Director of Rape Crisis and Victim Services, Education Coordinator, and Clinical
Coordinator by preparing and coordinating all statistical information pertaining to funding, community
education, and victim services.
RESPONSIBILITIES: Management Information
1. Administer the reporting of monthly, quarterly, yearly and other program reports as requested
to Director, CEO, CFO, Board of Directors, and funding sources.
2. Administer the program's automated Integrated Technology System (ITS) as per agency
policy and procedure.
Provide appropriate notary services for clients.
4. Coordinate and manage book sales of Quest for Respect.
Assist the Director of Rape Crisis & Victim Services with various administrative duties.
6. Maintain & distribute bus passes as per agency policy and procedure.
Assess program need for supplies and services, develop purchase order and submit to
Business Operations Department.
RESPONSIBILITIES: Crisis Response & Intervention
1. Assist in answering 24 -hour hotline and business line.
2. Provide support and /or crisis intervention at rape exam sites and other accompaniment sites.
Rotate as staff backup for telephone and hospital calls.
RESPONSIBILITIES: Community Relations
1. Maintain effective working relations with other agencies and programs.
Assist students and other callers with information as requested and appropriate.
RELATIONSHIPS:
REPORTS TO: Director of Rape Crisis and Victim Services
SUPERVISES: None directly.
PROMOTION: No formal line of promotion to or from this position.
PHYSICAL ENVIRONMENT:
Work is performed indoors using computers and printers with occasional electrical and mechanical
hazards. Work may on occasion include several hours of repetitive motion due to program information
and data input. Must be able to manage the personal and professional stress of clients, including
children, who are dealing with violent, brutal abuse. Must be able to work with others in a team setting
and communicate with clients and the community in a courteous and professional manner. May require
overtime when crisis, reports or other situations occur.
COMMUNICATION:
INTERNAL: A high level of communication, both verbal and written, is required with the
Director of Rape Crisis and Victim Services, Education Coordinator, Clinical Coordinator and
other Women's Center employees to exchange job - related information.
EXTERNAL: A high level of communication, both verbal and written, is required to provide
information to clients, hospital staff and other agencies.
MINIMUM QUALIFICATIONS:
Education: Two years college in Liberal Arts, Social Work, Counseling, or related field. Two years
experience in office management or support. Ability to type 45 wpm. Familiar with Microsoft Word,
Excel & Access spreadsheets, proficiency in data entry. Knowledge of crisis intervention theory and
techniques. Knowledge of community resources. General knowledge of women's issues, including
sexual assault and abuse. Ability to work with a large team, balance priorities, demonstrate flexibility,
and yet remain focused. Must have access to regular and reliable transportation, valid driver's license,
current automobile insurance and be prepared to travel on Center business. Regular attendance and
dependability are essential.
This job description reflects the general duties considered necessary and essential to describe the
principle functions of the job as identified, and shall not be considered a detailed description of all
of the work requirements that may be inherent in the position. This job description is not an
employment agreement or contract. Management has the exclusive right to alter this job
description at any time without notice.
Employee Signature: Date:
RESUMES
Rebecka Meier, M.Ed., NCC, LPC
(817) 927 -4039
Education: B.A. in Psychology, 1995
Truman State University
Kirksville, MO
M.Ed. in Counselor Education, 1999
University of North Texas
Denton, TX
Certification/ Nationally Certified Counselor, 1999
Licensure Licensed Professional Counselor, 2001
Approved LPC -Intern Supervisor, 2004
Experience: The Women's Center
1999- Present
Clinical Coordinator, Rape Crisis and Victim Services Program
Fort Worth, TX
Oversee the clinical counseling program and provide clinical supervision for 9
full -time Therapists and I Master -level Counseling Intern, all who maintain
caseloads of crime /abuse victims of all ages.
Full -Time Therapist
Individual and Group counseling, as well as case management and support
through the criminal justice process for crime victims /abuse victims of all ages.
Part -time Crisis Interventionist
Handle 24 -hour hotline calls, emergency walk -in appointments and court
accompaniment for crime victims of all ages. Also part of the 24 -hour response
to 3 area hospitals to support recent sexual abuse /sexual assault survivors and
their families.
Volunteer
Responsible for multiple on -call shifts per month for 24 -hour hotline and
response to 3 area hospitals to support recent sexual abuse /assault survivors and
their families.
University of North Texas Counseling Center
1998 -1999
Counseling Internship
Individual counseling for college students with a variety of presenting issues.
Denton County Jail
Group Counseling Internship
1998
Group Counseling in the adult, male unit.
Yadira A Goodpaster
1112 Lilac Street
Fort Worth, Texas 76110
Yadi.g @mac.com
H: (817) 350 -4931
C: (818) 523 -0153
SUMMARY OF QUALIFICATIONS
■ Typing, Computer Skills, Quickbooks.
■ Bilingual- read, speak English and Spanish fluently.
SUMMARY OF EXPERIENCE
Program Support Specialist, The Women's Center 2009 to Present, Fort Worth, TX
• Assist the Director of Rape Crisis and Victim Services, Education Coordinator, and Clinical Coordinator by
preparing and coordinating all statistical information pertaining to funding, community education and victim services.
• Administer the reporting of monthly, quarterly, yearly and other program reports as requested by Director, CEO,
CFO, Board of Directors and funding sources.
• Perform general office duties such as typing, operating office machines, and sorting mail.
• Add new materials to file records, and create new records as necessary.
• Operate telephone to provide information and /or support for clients in crisis.
• Provide bilingual /Spanish services to clients and callers.
• Asses program needs for supplies and develop purchase order.
Retail, White House Black Market, Fort Worth, TX 3 -2009 to September 2009
• Greet customers and ascertain what each customer wants or needs.
• Compute sales prices, total purchases and receive and process cash or credit payment.
• Watch for and recognize security risks and thefts, and know how to prevent or handle these situations.
• Recommend, select, and help locate or obtain merchandise based on customer needs and desires.
• Assist manager on duty close cash registers, performing tasks such as counting money.
• Maintain knowledge of current sales and promotions, policies regarding payment and exchanges, and security
practices.
• Ticket, arrange and display merchandise to promote sales.
• Maintain knowledge of current sales and promotions, policies regarding payment and exchanges, and security
practices.
Office Assistant, Parent Check, Fort Worth, TX 8 -2008 to 3.2009
• Operated telephone switchboard to answer, screen and forward calls, providing information, taking messages and
scheduling appointments.
• Performed general office duties such as typing, operating office machines, and sorting mail.
• Prepared postage for outgoing mail including DHL, FedEx, UPS and Courier Envelopes.
• Maintained a client, referral and leads database.
• Networked with industry professionals to develop leads and referrals.
• Added new materials to file records, and created new records as necessary.
• Greeted with a courteous and friendly manner at all times.
FINANCIAL
AUDIT
THE WOMEN'S CENTER OF
TARRANT COUNTY, INC.
AUDITED FINANCIAL STATEMENTS
Year Ended December 31, 2009
v
CONTENTS
INDEPENDENT AUDITOR'S REPORT t
AUDITED FINANCIAL STATEMENTS
Statements of Financial Position 2
Statements of Activities
Statements of Cash Flows 4
Statements of Functional Expenses 5
Notes to Financial Statements 6
v
�0
R I I O RYLANDER, CLAY & OPITZ, LLP
CERTIFIED PUBLIC ACCOUNTANTS
Smart Solutions. Real Results.
INDEPENDENT AUDITOR'S REPORT
Board of Directors
The Women's Center of Tarrant County, Inc.
Fort Worth, Texas
We have audited the accompanying statement of financial position of The Women's Center of Tarrant
County, Inc. (the "Center ") as of December 31, 2009 and the related statements of activities, cash flows,
and functional expenses for the year then ended. These financial statements are the responsibility of the
Center's management. Our responsibility is to express an opinion on these financial statements based on
our audit. The prior -year summarized comparative information has been derived from the Center's 2008
financial statements, and in our report dated May 27, 2009, we expressed an unqualified opinion on those
financial statements.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used
and significant estimates made by management, as well as evaluating the overall financial statement
presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
financial position of The Women's Center of Tarrant County, Inc. as of December 31, 2009 and the
changes in its net assets and its cash flows for the year then ended in conformity with accounting
principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated July 28, 2010
on our consideration of the Center's internal control over financial reporting and on our tests of its
compliance with certain provisions of laws, regulations, contracts, and grant agreements and other
matters. The purpose of that report is to describe the scope of our testing of internal control over financial
reporting and compliance and the results of that testing, and not to provide an opinion on the internal
control over financial reporting or on compliance, That report is an integral part of an audit performed in
accordance with Government Auditing Standards and should be read in conjunction with this report in
considering the results of our audit.
01
July 28, 2010
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THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
STATEMENTS OF FINANCIAL POSITION
December 31, 2009 and 2008
See notes to financial statements.
2
D]
2009
2008
ASSETS
Cash and cash equivalents
$ 519,231
$ 239,103
Accounts receivable
194,148
192,398
Contributions receivable, net
354,601
6,500
Prepaid expenses
32,804
22,763
Other assets
11,810
178,420
Investments
3,212,237
2,631,185
Beneficial interest in trust
1,161,604
-
Assets restricted for capital campaign
-
2,207,639
Construction costs
-
5,457,066
Property and equipment, net
7,120,130
659,174
Total assets
$ 12,606,565
$ 11,594,248
LIABILITIES AND NET ASSETS
Liabilities
Accounts payable
$ 31,930
$ 728,248
Accrued liabilities
132,921
131,957
Deferred revenue
6,838
66,250
Total liabilities
171,689
926,455
Commitments and Contingencies - Notes 12 and 13
Net Assets
Unrestricted
Undesignated
7,209,512
5,395,558
Designated:
Operating
1,300,000
1,300,000
Building maintenance
1,500,000
1,500,000
Equipment purchases
100,000
100,000
New program development
100,000
150,000
3,000,000
3,050,000
Total unrestricted net assets
10,209,512
8,445,558
Temporarily restricted
Program
15,265
14,596
Time
2,210,099
-
Capital campaign
-
2,207,639
2,225,364
2,222,235
Total net assets
12,434,876
10,667,793
Total liabilities and net assets
$ 12,606,565
$ 11,594,248
See notes to financial statements.
2
D]
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
STATEMENTS OF ACTIVITIES
Year Ended December 31, 2009, with
Comparative Total for 2008
Revenue and other support:
Contributions
Capital campaign contributions
United Way
Government grants and contracts
Program service fees
Special events income, net
Investment income
Net realized and unrealized gain (loss)
on investments
Miscellaneous income
Net assets released from restriction:
Satisfaction of capital campaign restrictions
Satisfaction of time restrictions
Satisfaction of program restrictions
Total revenue and other support
Expenses:
Program services:
Rape crisis
Employment
Counseling and case management
Total program services
Supporting services:
Management and general
Fundraising
Capital campaign
Total supporting services
Total expenses
Change in net assets
Net assets at beginning of year
Net assets at end of year
Temporarily
Unrestricted Restricted
2009
Total
2008
$ 1,060,830
$ 1,168,604
$ 2,229,434
$ 441,480
-
21,377
21,377
767,090
548,436
-
548,436
542,778
1,030,125
-
1,030,125
988,671
12,067
-
12,067
23,700
124,424
-
124,424
167,651
100,328
-
100,328
228,556
(28,838)
353,489
324,651
(25,331)
3,877
-
3,877
11
11288,449
(1,288,449)
-
250,557
(250,557)
-
1,335
(1,335)
-
4,391,590
3,129
4,394,719
3,134,606
1,249,024
-
1,249,024
1,132,305
680,434
-
680,434
584,040
416,675
-
416,675
320,715
2,346,133
-
2,346,133
2,037,060
154,135
-
154,135
139,909
127,368
-
127,368
138,166
-
-
-
30,573
281,503
-
281,503
308,648
2,627,636
-
2,627,636
2,345,708
1,763,954
3,129
1,767,083
788,898
8,445,558
2,222,235
10,667,793
9,878,895
$10,209,512
$ 2,225,364
$ 12,434,876
$ 10,667,793
3
/0
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
STATEMENTS OF CASH FLOWS
Years Ended December 31, 2009 and 2008
2009 2008
Cash Flows from Operating Activities
Change in net assets $ 1,767,083 $ 788,898
Adjustments to reconcile change in net assets
to net cash provided (used) in operating activities:
Depreciation 229,541 18,589
In -kind donations - (178,062)
Net realized and unrealized (gain) loss on investments (324,651) 25,331
Non -cash contribution of interest in trust (808,115) -
(lncrease) decrease in operating assets
Accounts receivable (1,750) (20,464)
Contributions receivable (348,101) 46,504
Prepaid expenses (10,041) 4,373
Other assets 166,610 (163,267)
Increase (decrease) in operating liabilities
Accounts payable and accrued liabilities (248,993) 136,453
Deferred revenue (59,412) (22,496)
Contributions restricted for capital campaign (21,377) (767,090)
Net cash provided (used) in operating activities 340,794 (131,231)
Cash Flows from Investing Activities
Proceeds from sale of investments 2,493,150 6,459,652
Purchase of investments (1,633,419) (5,372,490)
Decrease in cash restricted for capital campaign 307,638 1,186,383
Purchase of property and equipment (1,679,792) (4,150,118)
Net cash used in investing activities (512,423) (1,876,573)
Cash Flows from Financing Activities
Cash received restricted for capital campaign 451,757 1,510,569
Net cash provided by financing activities 451,757 1,510,569
Net increase (decrease) in cash and cash equivalents 280,128 (497,235)
Cash and cash equivalents at beginning of year 239,103 736.338
Cash and cash equivalents at end of year $ 519,231 $ 239,103
gee note: to tinanrial statements
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THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities and Governance
The Women's Center of Tarrant County, Inc. (the "Center ") opened in Fort Worth, Texas in January
1979. The Center provides comprehensive crisis intervention, counseling, and crime prevention services
in the areas of sexual assault and other violent crime; information, referral and counseling for women in
crisis and transition; comprehensive employment services for women and men; and public advocacy and
community education in all the areas in which the Center works. The Center's mission is "to enable and
empower women - individually and as a group - and to build better futures for women, families, and the
community." The Center is governed by a Board of Directors (the "Board "), which is composed of up to
forty unpaid community members. The Board's key roles and responsibilities are strategic planning,
policy development, and general organization oversight and accountability. The Board employs the
President and Chief Executive Officer, who is the general manager and chief administrative officer of the
Center.
Management Estimates and Assumptions
Management uses estimates and assumptions in preparing financial statements in accordance with
accounting principles generally accepted in the United States of America. Those estimates and
assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and
liabilities, and the reported revenues and expenses. Actual results could vary from the estimates that are
used.
Cash Equivalents
The Center considers all highly liquid investments with an initial maturity of three months or less to be
cash equivalents.
Accounts Receivable
Accounts receivable represent government grant receivables and program service fees billed and
uncollected at December 31, 2009 and 2008. Based on past experience and analysis of current receivable
collectibility, no allowance for doubtful accounts is considered necessary.
Investments
Investments are carried at fair value based on quoted market prices. Realized and unrealized gains and
losses are included in the statement of activities.
Property and Equipment
Property and equipment that are purchased are recorded at cost and depreciated over their estimated
useful lives using the straight -line method. Donations of property and equipment are recorded as support
at their estimated fair value. Such donations are reported as unrestricted support unless the donor has
restricted the donated asset to a specific purpose. Assets donated with explicit restrictions regarding their
use and contributions of cash that must be used to acquire property and equipment are reported as
restricted support. Absent donor stipulations regarding how long those donated assets must be
maintained, the Center reports expirations of donor restrictions when the donated or acquired
assets are placed in service as instructed by the donor. The Center reclassifies temporarily restricted net
assets to unrestricted net assets at that time.
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
(Continued)
Impairment of Long -Lived Assets
Management evaluates its long -lived assets for financial impairment whenever events or changes in
circumstances indicate the carrying value of an asset may not be recoverable. An impairment loss is
recognized when the estimated undiscounted future cash flows from the assets are less than the carrying
value of the assets. Assets to be disposed of are reported at the lower of their carrying amount or fair
value, less cost to sell. Management is of the opinion that the carrying amount of its long -lived assets
does not exceed their estimated recoverable amount.
Recognition of Donor Restrictions
Donor - restricted support is reported as an increase in temporarily or permanently restricted net assets
depending on the nature of the restriction. When a restriction expires, temporarily restricted net assets are
reclassified to unrestricted net assets.
Donated Equipment and Services
Donated materials are reflected as contributions at their estimated value at the date of receipt. The Center
had $9,735 in 2009 and $194,564 in 2008 of property and donation of services that require specialized
skills which would require purchase if not donated. Of these amounts, $9,735 in 2009 and $16,502 in
2008 are treated as a contribution with an offset to program or supporting service expense; in 2008, the
remaining $178,062 has been capitalized.
Allocation of Functional Expenses
Functional expenses, which are not solely and specifically related to a functional program, are allocated
based principally on estimates made by management.
Revenue Recognition
The Center recognizes program fees, contributions, and unconditional pledges when received, and grant
revenue when the related expenses are incurred.
Income Taxes
The Center is a not - for - profit organization that is exempt from federal income taxes under Section
501(c)(3) of the Internal Revenue Code and is not considered a private foundation within the meaning of
Section 509(a) of the Code.
As a not - for -profit organization, the Center is not liable for federal income taxes. On January 1, 2009, the
Center adopted the provisions of FASB ASC 740, Income Taxes, which requires financial statement
recognition and disclosure for uncertain tax positions taken or expected to be taken in a tax return.
Financial statement recognition of a tax position is dependent on an assessment of a 50% or greater
likelihood that the tax position will be sustained upon examination based on the technical merits of the
position. Interest and penalties, if any, related to uncertain tax positions would be recorded in the
statement of activities as general and administrative expense.
/0
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 1. SUMMARY OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
(Continued)
Income Taxes (Continued)
Upon adoption at January 1, 2009 and as of December 31, 2009, management determined that the Center
does not have any unrecognized tax benefits. With a few exceptions, Federal income tax returns are no
longer subject to examination by tax authorities prior to 2006.
Prior -Year Comparative Information
The financial statements include certain prior -year summarized comparative information in total but not
by net asset class. Such information does not include sufficient detail to constitute a presentation in
conformity with accounting principles generally accepted in the United States of America. Accordingly,
such information should be read in conjunction with the Center's financial statements for the year ended
December 31, 2008 from which the summarized information was derived.
Reclassifications
Certain amounts in 2008 have been reclassified to conform with 2009 presentation.
Subsequent Events
Management evaluated subsequent events through July 28, 2010, which is the date the financial
statements were available to be issued.
NOTE 2. CONTRIBUTIONS RECEIVABLE
At December 31, 2009 and 2008, contributors have made unconditional promises to give operating funds
of $109,428 and $10,321, respectively, to the Center. Receipts of the promised contributions at
December 31, 2009 are expected in 2010. Management anticipates that $1,500 of the promises to give at
December 31, 2009 and 2008 may be uncollectible and accordingly, established an allowance for
uncollectible contributions for these amounts,
At December 31, 2009, contributors to the capital campaign have made unconditional promises to give of
$250,483 on which management anticipates $3,000 may be uncollectible and accordingly, established an
allowance for uncollectible contributions for these amounts, These promises to give are scheduled to be
paid at various times in the future and accordingly have been discounted to the present value of the future
cash payments using a discount rate of 5.0 %, resulting in an unamortized discount of $810 in 2009.
Collection of the receivables is expected through 2011 as follows:
Due in one year
Due in two to five years
$ 342,911
17,000
$ 359,911
/4
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 3. INVESTMENTS
Investments consist of the following:
2009
Fair
Value Cost
Cash equivalents $ 1,047,355 $ 1,047,355
Certificates of deposit 1,691,596 1,691,011
Fixed income securities 473,286 499,718
$ 3,212,237 $ 3,238,084
NOTE 4. BENEFICIAL INTEREST IN TRUST
2008
Fair
Value
Cost
$ 721,370
$ 721,370
1,696,686
1,671,714
213,129
246,849
$ 2,631,185 $ 1,639,933
The beneficial interest in trust represents the fair value of a 50% split - interest in a trust established from
the bequest of Virginia Robinson. The assets are held in trust by banks as permanent trustees of the
trusts. The assets are recorded in the financial statements as temporarily restricted net assets. The
unrealized gains and losses are reported as temporarily restricted in the Centers' statement of activities.
NOTE 5. ASSETS RESTRICTED FOR CAPITAL CAMPAIGN
During 2008, the Center started construction for a new facility to replace the prior building. The balance
in assets restricted to the campaign consists of the following:
2008
Cash and cash equivalents $ 307,638
Certificates of deposit 1,226,571
Contributions receivable, net of discount 673,430
$ 2,207,639
At December 31, 2008, contributors to the capital campaign made unconditional promises to give of
$695,226 on which management has determined no allowance for uncollectible contributions is
necessary. These promises to give are scheduled to be paid at various times in the future and accordingly
have been discounted to the present value of the future cash payments using a discount rate of 5.0 %,
resulting in an unamortized discount of $21,796 in 2008.
C�'i
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 6. PROPERTY AND EQUIPMENT
Property and equipment are comprised of the following:
NOTE 7. LINE OF CREDIT
The Center has a $100,000 unsecured line of credit with a bank to provide for short-term cash flow
requirements. This unsecured line of credit was initiated in May 2003, is renewed annually, and bears
interest at the prime interest rate, or 3.25% at December 31, 2009 plus 1.75 %. The line of credit is
unused at December 31, 2009 and expired on June 28, 2010. The line was renewed after year -end and
was increased to $250,000, it matures on June 28, 2011.
The Center has an additional $750,000 unsecured line of credit with the bank to provide for cash flow
needs related to capital construction. This line of credit was initiated in July 2007 and bears interest at the
prime rate, or 3.25% at December 31, 2009. The line of credit is unused at December 31, 2009 and
expires on January 13, 2010. The line was not renewed after year -end.
NOTE 8. UNRESTRICTED DESIGNATED NET ASSETS
The unrestricted designated net assets of the Center represent amounts designated by the Center's Board
to be used for operating, building maintenance, equipment purchases, and new program development.
Designated operating net assets are comprised of no less than six months average operating expenses
based on the current year operating budget. Designated building maintenance net assets are comprised of
$1,500,000 raised during the 2005 -2009 Capital Campaign. Earnings from these funds will be used as
needed in the annual operating budget to fund increased operating costs of the new, larger facility, and to
fund repairs and maintenance in the new facility. Designated equipment net assets are comprised of funds
to be used if new equipment is needed. Designated new program net assets are comprised of funds set
aside to take advantage of new program or partnership opportunities which generally require matching or
seed funds.
10
2009
2008
Land and buildings
$ 6,883,232
$ 582,550
Furniture and equipment
714,385
358,988
Leasehold improvements
9,545
69,711
7,607,162
1,011,249
Less accumulated depreciation
487,032
352,075
$ 7,120,130
$ 659,174
NOTE 7. LINE OF CREDIT
The Center has a $100,000 unsecured line of credit with a bank to provide for short-term cash flow
requirements. This unsecured line of credit was initiated in May 2003, is renewed annually, and bears
interest at the prime interest rate, or 3.25% at December 31, 2009 plus 1.75 %. The line of credit is
unused at December 31, 2009 and expired on June 28, 2010. The line was renewed after year -end and
was increased to $250,000, it matures on June 28, 2011.
The Center has an additional $750,000 unsecured line of credit with the bank to provide for cash flow
needs related to capital construction. This line of credit was initiated in July 2007 and bears interest at the
prime rate, or 3.25% at December 31, 2009. The line of credit is unused at December 31, 2009 and
expires on January 13, 2010. The line was not renewed after year -end.
NOTE 8. UNRESTRICTED DESIGNATED NET ASSETS
The unrestricted designated net assets of the Center represent amounts designated by the Center's Board
to be used for operating, building maintenance, equipment purchases, and new program development.
Designated operating net assets are comprised of no less than six months average operating expenses
based on the current year operating budget. Designated building maintenance net assets are comprised of
$1,500,000 raised during the 2005 -2009 Capital Campaign. Earnings from these funds will be used as
needed in the annual operating budget to fund increased operating costs of the new, larger facility, and to
fund repairs and maintenance in the new facility. Designated equipment net assets are comprised of funds
to be used if new equipment is needed. Designated new program net assets are comprised of funds set
aside to take advantage of new program or partnership opportunities which generally require matching or
seed funds.
10
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 9. RESTRICTIONS ON NET ASSETS
Temporarily restricted net assets at December 31, 2009 and 2008, consist of the following:
Program expenses
Time restrictions
Contributions receivable, net
Capital campaign
contributions receivable, net
Building maintenance
Balance in trust
Total time restrictions
Capital campaign
Total restricted net assets
2009 2008
$ 15,265 $ 14,596
107,928
246,673
693,894
1,161,604
2,210,099
2,225,364
NOTE 10. FAIR VALUE OF ASSETS AND LIABILITIES
2,207,639
$ 2,222,235
The accounting standards issued by the Financial Accounting Standards Board establish a fair value
hierarchy which requires an entity to maximize the use of observable inputs and minimize the use of
unobservable inputs when measuring fair value.
The standards describe three levels of inputs that may be used to measure fair value:
Level 1 Quoted prices in active markets for identical assets or liabilities.
Level 2 Observable inputs other than Level 1 prices, such as quoted prices for similar
assets or liabilities; quoted prices in markets that are not active; or inputs that are
observable or can be corroborated by observable market data for substantially the
full term of the assets or liabilities.
Level 3 Unobservable inputs that are supported by little or no market activity and that are
significant to the fair value of the assets or liabilities.
Following is a description of the valuation methodologies used for assets and liabilities measured at fair
value on a recurring basis and recognized in the accompanying statement of financial position, as well as
the general classification of such assets and liabilities pursuant to the valuation hierarchy.
Investments
Where quoted market prices are available in an active market, securities are classified within Level 1 of
the valuation hierarchy. Level 1 securities include publicly traded stocks, mutual funds, certificates of
deposit, and money market funds. If quoted market prices are not available, then fair values are estimated
by using pricing models, quoted prices of securities with similar characteristics, or discounted cash tlo %ks.
0
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 10. FAIR VALUE OF ASSETS AND LIABILITIES (Continued)
The following table presents the fair value measurements of assets and liabilities recognized in the
combined statement of financial position measured at fair value on a recurring basis and the level within
the fair value hierarchy in which the fair value measurements fall at December 31, 2009.
Fair Value Measurements Using
Fair Value Level 1 Level 2
Investments $ 3,212,237 $ 3,212,237 $ -
Beneficial interest
in remainder trust 1,161,604 - 1,161,604
15
Level 3
Total $ 4,373,841 $ 3,212,237 $ 1,161,604 $ -
Cash and Cash Equivalents, Accounts and Contributions Receivable, and Accounts Payable
The carrying amount approximates fair value based on their short-term nature.
NOTE 11. EMPLOYEE PENSION PLAN
The Center has a defined contribution employee pension plan to which it contributes an amount equal to
5% of eligible employees' salary. Employees are eligible to participate in the plan after they have
completed one year of service or immediately after hire date if they have worked for another social
service organization within the last three years for a comparable period. Participating employees vest
100% after six years of service or upon attainment of their early retirement age. Forfeitures due to
employee separation from service before vesting are used to reduce Center contributions. Contributions
were approximately $63,000 in 2009 and $57,000 in 2008.
NOTE 12. COMMITMENTS
The Center leases certain office space and equipment under noncancelable operating leases having
remaining terms in excess of one year. The minimum lease commitment at December 31, 2009, follows:
2010
$ 29,000
2011
29,000
2012
17,000
2013
9,000
2014
9,000
2015
2,000
S 95,000
Rental expense approximated $28,000 in 2009 and $43,000 in 2008.
12 /4 -
THE WOMEN'S CENTER OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 13. CONTINGENCIES
The Center receives several federal and state awards for specific purposes that are subject to review and
audit by the grantor agencies. Such audits could lead to requests for reimbursements to grantor agencies
for expenditures disallowed under the terms of the awards. In the opinion of management, disallowed
costs, if any, will not materially affect the financial position or the results of activities of the Center.
I?
Exhibit B
BUDGET SUMMARY
Amount
Reauested
A. Personnel
$ 9,289
B. Fringe Benefits
1,951
C. Travel
242
D. Equipment
E. Supplies
867
F. Contracts /Consultants
2,050
G. Other
11,170
TOTAL
$25,569
BUDGET DETAIL
A. Personnel
Name Position Rate of Pay x # of Hours Cost
Becka Meier — Clinical Coordinator $24.95 hr x 176 hours $ 4,391
Yadi Goodpaster — $13.42 hr x 365 hours $ 4,898
Program Support Specialist
TOTAL Personnel
B. Fringe Benefits
Name Position
Becka Meier —
Clinical Coordinator
Yadi Goodpaster —
Program Support Specialist
TOTAL Fringe Benefits
Description of Benefits
FICA, Health Ins., Retirement,
Worker's Comp, Unemployment
FICA, Health Ins., Retirement,
Worker's Comp, Unemployment
C. Travel
Purpose of Travel Location Item
Mileage to /from service delivery sites, 500 miles per yr x
meetings continuing Education training, .485 cents per mile
etc. related to counseling for victimized children.
$ 9,439
Cost
$ 922
$ 1,029
$ 1,951
Cost
$ 242
TOTAL Travel $ 243
D. Equipment
Item Cost per Item Quantity Cost
TOTAL Equipment $0
E. Supplies
Item
Cost per Item
Educational & Office Supplies
TOTAL Supplies
F. Contracts /Consultants
Description of the Service
Audit, Building Security System,
On -site Security on nights of
client service, Other contracted
services
TOTAL Contracts /Consultants
Quantity
$86.75 per month x 10 months
Cost
$ 867
$ 868
Cost
$205 per month x 10 months $ 2,050
$ 2,050
3. Other Costs
tern Cost per Item Quantity
Cost
)ccupancy /Utilities
$351 per month x 10 months
$
3,510
3uilding Maintenance
$185 per month x 10 months
$
1,850
quipment Maintenance
$210 per month x 10 months
$
2,100
nsurance
$221 per month x 10 months
$
2,210
,ontinuing Education for
Cost of trainings vary depending on
$
1,500
'herapists
number of credit hours, topic, etc.
'OTAL Other Costs
$
11,170
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel
Clinical Coordinator — provides clinical supervision of therapists for the project, day -to -day management
and supervision of the program, continued program development and improvement, and program
evaluation; works closely with program partners including Fort Worth Police Department and District
Attorney's Office. Calculated at $24.95 hr x 176 hours = $4,391 (approx. 11.5% of Clinical Coordinator's
salary for 10 months).
Program Support Specialist — provides crisis phone counseling and information & referral in Spanish,
provides Spanish translation as needed for clients at the Center (many times in the capacity of working
with Spanish- speaking parents of English speaking child victims),and provides entry of program data into
database. Calculated at $13.42 hr x 365 hours = $4,898 (approx. 24% of Program Support Specialist's
salary for 10 months).
B. Fringe: FICA, Insurance (Health, Life), Worker's Compensation, Unemployment, and Retirement,
calculated at 2.1 % of Clinical Coordinator and Program Support Specialist salaries. ($4,391 x .21 = $922)
+ ($4,898 x .21 = $1029) for a total of $1,951.
C. Travel : Mileage to /from service delivery sites, meetings continuing Education training, etc. related to
counseling for victimized children. Calculated at 500 miles per yr x .485 cents per mile = $242.
D. Equipment N/A
E. Supplies: For purchase of Educational Supplies such as games, toys, art supplies, cleaning supplies,
etc. to maintain three Play Therapy Rooms for counseling child victims; office supplies such as pens,
paper, staples, paper clips, file folders, etc. Calculated at $86.75 per month x 10 months = $867.
F. Contracts /Consultants: For contracting of services including financial audit, building security system,
on -site security on nights of client service, other services. Calculated at $205 per month x 10 months =
$2,050.
G. Other
• Occupancy /Utilities: for electricity, water, gas & waste in building where services are provided
(including counseling offices and Play Therapy room). Calculated at $351 per month x 10 months
= $3,510.
• Building Maintenance: for maintaining building where services are provided. Calculated at $185 per
month x 10 months = $1,850
• Equipment Maintenance: for maintaining computers, network, copiers, Efforts To Outcomes
database for program performance evaluation. Calculated at $210 per mo x 10 mos. = $2,100.
• Insurance: for maintaining insurance in order to provide service delivery (includes liability, building,
Directors & Officers, etc.). Calculated at $221 per month x 10 months = $ 2,210.
• Continuing Education for Therapists: for training for therapists to stay up -to -date on therapeutic
techniques and related topics for provision of clinical counseling to children affected by the trauma of
sexual abuse, domestic violence, and other violent crimes. Calculated at $1,500 (amount of each
training varies).
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2012 Community -Based Programs
Program Period 12/7/11 to 09/30/12
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Submitting Agency: Women's Center of Tarrant County
Agency Contact Name:
Phone Number:
Email:
Invoice Number:
Address:
Period covered by this request: to
mm/dd/yy mm/dd/yy
A B C D E
Total of Previous (B +C) (A -D)
Reimbursements This Total Balance
Budget Category Budget Amount Requested Request Requested Available
1 Personnel
�' �'�
r , �, 9x28�.CB,
$ -
$
x
2 Fringe
$F, a.1.
$ -
$
3 Travel
$22.t?d
$ -
$
4 Equipment;
,
$ -
$ -
$ -
$
5 Supplies
r
;� � ..Q
$ -
$ -
6 Construction
7 Consultants /Contracts
Ea ,? ) {It
$ -
$
8 Other - Direct Cost
�.°$ �� �_ � � , _ _
$ -
$
, ,�
9 Indirect Costs
$
$ -
$ -
� zi
Total Programmatic Costs
X25;$69 B
$ -
Is
Please Attach:
1. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
I Attach a copy of Monthly Performance Report
Summary:
Total Budget: $ 25,569.00
Previous Requests: $ -
I have reviewed this request and certify that the listed This Request: $ -
expenses are accurate and are chargeable to the Total Spent: $ -
CCPD Community Based Program approved budget. Balance left in grant: $ 25,569.00
x k it icFlacat'A`
ent lisdf"t)h ' �" .
j ,.Fund #,
*u,Acco�irit .,.Cent
Grantee Authorized Official Date
Title
Exhibit D
FY 2012 Community -Based Programs
Program Activities Report
Program Period 12/07/1 to 09/30/12
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered: to
Activities
Number of unduplicated child victims and significant others
receiving counseling during the month
Number of continuing /duplicated child victims and significant
others receiving counseling during the month
Total number (new + continuing ) of child victims and significant
others receiving counseling during the month
Agency: The Women's Center
Name:
email:
Phone Number:
Address:
Monthly Total
Cumulative Total
Dec 7th- Present Year End Goal
250
Exhibit E
FY 2012 Community -Based Programs
Program Effectiveness Measurement Report
Program Period 12/07/11 to 09/30/12
Due Quarterly: Dec -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered:
Effectiveness Measurements
to
Agency: The Women's Center
Name:
email:
Phone Number:
Address:
Treatment plans including individual therapy goals are used to measure client and program success. The performance
standard is that 80% of child victims and their significant others receiving assessment and 3+ therapy sessions will
achieve improvement on at least 75 % of their treatment goals. (Evaluation of closed cases is reported every six
months.)
Please include a narrative of events and accomplishment that occurred during the reporting period
a) Number of closed cases meeting criteria of 3+ therapy sessions
b) Number of child victims and significant others achieving
improvement on at least 75% of treatment goals
c) Percent of child victims and significant others achieving
improvement on at least 75% of treatment goals (b= a = c)
1st Six Months 2nd Six Months TOTAL FOR
YEAR
Please include a narrative of any success stories during the reporting period.
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 12/6/2011
Official site of the City of Fort Worth, Texas
Fo� T� H
DATE: 12/6/2011 REFERENCE ,C -25321 LOG NAME: 35FY12WOMENSCENTER
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with the Women's Center of Tarrant County for Fiscal
Year 2012 Community -Based Program Funding from the Crime Control and Prevention
District Fund in the Amount of $25,569.00 to Operate a Free Counseling Program for
Children Victimized by Violent Crimes (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with the Women's Center of
Tarrant County for the Fiscal Year 2012 community -based program funding from the Crime Control
and Prevention District Fund in the amount of $25,569.00 to operate a free counseling program for
children victimized by violent crimes.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board allocated $200,000.00 in its Fiscal Year
2012 budget for community -based crime prevention programs. Funding requests were solicited
through a Request for Proposal (RFP).
A panel consisting of City staff and community representatives was assembled to evaluate the
proposals to ensure that minimum qualifications were met and that the proposed projects met one or
more of the goals of the CCPD. On August 30, 2011, the CCPD Board reviewed and approved the
panel's recommendations to fund five of the crime prevention programs including the Women's
Center of Tarrant County. The term of the contract is December 7, 2011 through September 30,
2012.
The Women's Center's Free Counseling for Victimized Children Program will provide counseling for
child victims of sexual assault, abuse, and other violent crimes. With counseling, victims can heal
from the trauma they have experienced to help them avoid manifestation of long -term cognitive and
behavioral problems, including those that can lead to continuing the cycle of violence. Counseling will
be provided at the Women's Center Offices, Forest Oak Elementary, Western Hills Elementary
School and Willoughby House. Funding will pay partial salary and fringe benefits for a clinical support
specialist and a program support specialist. Additionally, funds would provide for supplies and
contractual services for security systems, utilities and building maintenance.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the Fiscal Year 2012
budget, as appropriated, of the Crime Control and Prevention District Fund.
TO Fund /Account/Centers FROM Fund /Account/Centers
GR79 539120 0359504 $25,569.00
Submitted for City Manager's Office by: Charles W. Daniels (6199)
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jeffery W. Halstead (5210)
Gerald Chandler (4219)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/6/2011
DATE: Tuesday, December 06, 2011 REFERENCE NO.: * *C -25321
LOG NAME: 35FY12WOMENSCENTER
SUBJECT:
Authorize Execution of a Contract with the Women's Center of Tarrant County for Fiscal Year 2012
Community —Based Program Funding from the Crime Control and Prevention District Fund in the Amount of
$25,569.00 to Operate a Free Counseling Program for Children Victimized by Violent Crimes (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with the Women's Center of
Tarrant County for the Fiscal Year 2012 community —based program funding from the Crime Control and
Prevention District Fund in the amount of $25,569.00 to operate a free counseling program for children
victimized by violent crimes.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board allocated $200,000.00 in its Fiscal Year 2012
budget for community —based crime prevention programs. Funding requests were solicited through a Request
for Proposal (RFP).
A panel consisting of City staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the goals of
the CCPD. On August 30, 2011, the CCPD Board reviewed and approved the panel's recommendations to
fund five of the crime prevention programs including the Women's Center of Tarrant County. The term of the
contract is December 7, 2011 through September 30, 2012.
The Women's Center's Free Counseling for Victimized Children Program will provide counseling for child
victims of sexual assault, abuse, and other violent crimes. With counseling, victims can heal from the trauma
they have experienced to help them avoid manifestation of long —term cognitive and behavioral problems,
including those that can lead to continuing the cycle of violence. Counseling will be provided at the Women's
Center Offices, Forest Oak Elementary, Western Hills Elementary School and Willoughby House. Funding
will pay partial salary and fringe benefits for a clinical support specialist and a program support specialist.
Additionally, funds would provide for supplies and contractual services for security systems, utilities and
building maintenance.
FISCAL INFORMATION:
The Financial Management Services Director certifies that funds are available in the Fiscal Year 2012
budget, as appropriated, of the Crime Control and Prevention District Fund.
CERTIFICATIONS:
Submitted for City Manager's Office bU Charles W. Daniels (6199)
Originating Department Head: Jeffery W. Halstead (5210)
Additional Information Contact: Gerald Chandler (4219)
No attachments found.