HomeMy WebLinkAboutContract 42711CITY SECRETARY
CONTRACT NO.2.'l 1 k
AGREEMENT FOR COMMUNITY BASED PROGRAM
In consideration of the mutual covenants, promises and agreements contained herein,
THIS AGREEMENT ( "Agreement ") is made and entered into between CITY OF
FORT WORTH, a home rule municipal corporation of the State of Texas, ( "City ")
acting by and through Charles W. Daniels, its duly authorized Assistant City Manager,
and CASA OF TARRANT COUNTY, a Texas non - profit corporation ( "Contractor ")
acting by and through Connie R. Brown, CFRE, Executive Director, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that Community Based Programs are necessary
to support crime prevention in City during FY 2012 to meet one or more of the Crime
Control and Prevention District ( "CCPD ") goals, which are (1) to support efforts to
reduce violent crime and gang - related activities through enhanced enforcement activities
and crime prevention programs, (2) to support efforts to increase the safety of residents
and to decrease crime throughout Fort Worth neighborhoods and (3) to support efforts to
increase the safety of youth and reduce juvenile crime through crime prevention and
intervention programs; and
WHEREAS, Contractor has agreed to operate a Community Based Program
called "Supervising and Mentoring Court- Appointed Volunteers who Advocate for
Abused and Neglected Children" which will support the adoption of a prevention focus
by the police department and the community; and
WHEREAS, City desires to contract with Contractor to operate the Supervising
and Mentoring Court- Appointed Volunteers who Advocate for Abused and Neglected
Children Program; and
WHEREAS, City, as consideration for the performance of Contractor, has
appropriated monies in the CCPD Budget as reimbursed by the CCPD in the amount of
$10,000.00 (`Program Funds ") to provide to the Contractor for the operation of the
Supervising and Mentoring Court- Appointed Volunteers who Advocate for Abused and
Neglected Children Program;
NOW, THEREFORE, in consideration of the mutual covenants herein
expressed, the parties agree as follows:
AGREEMENT OFFICIAL RECORD
CITY SECRETARY
Responsibilities of Contractor FT. WORTH, TX
Contractor covenants and agrees to fully perform, or cause to be performed, with
good taith and due diligence, all work and services described in Fxhibit "A" - Program
Proposal. attached. and incorporated herein lOr all purposes incident to this Agreement.
Contractor shall he responsible ti
Mentoring Court- Appointed Volunteers who Advocate for Abused and Neglected
Children Program. Contractor agrees to expend the Program Funds in accordance with
its Supervising and Mentoring Court- Appointed Volunteers who Advocate for Abused
and Neglected Children Program budget, described in Exhibit "B ", attached. Program
activities shall be reported in accordance with Exhibit "D ", attached and effectiveness
measures shall be reported in accordance with Exhibit "E ", attached.
2. Program Funds
2.1 In no event shall the total distribution of Program Funds from City made to the
Contractor during the term of this Agreement exceed the total sum of $10,000.00.
Contractor shall keep all Program Funds in a specific account designated only for the
Program Funds, and shall not commingle the Program Funds with any other monies. In
the event this Agreement is terminated, for any reason at any time, Contractor shall return
to City any unused portion of Program Funds distributed hereunder.
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost -
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR) and copies of all receipts. Contractor shall deliver to City a
written detailed Program Activities Report and Program Effectiveness Measures Report
as described in Section 4.2 below with each RFR to support expenditure of Program
Funds. Such reports shall be signed by the Contractor or duly authorized officer of the
Contractor. The RFR, as described in Exhibit "C ", attached, and monthly Program
Activities Report shall be submitted to City no later than the 15`h day following the end of
the month. Submittal of a monthly RFR and Program Activities Report is required even
if services are not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Grants and Contracts Management Section of the Fort Worth Police Department.
ATTENTION: SASHA KANE, 350 W. Belknap, Fort Worth, Texas, 76102.
Reimbursements will not be made until after receipt of an acceptable and approved RFR
and a monthly Program Activities Report from the Contractor. Reimbursements shall be
made within 30 days receipt of said documents.
2.3 Contractor is authorized to adjust any categories in the budget in an amount not to
exceed 5% of those particular categories without prior approval of City, as long as the
total sum does not exceed the amount of the Program Funds; however, Contractor must
notify City in writing of any such adjustments. Any adjustment of more than 5% of each
category must have written permission from City prior to any budget adjustment being
made. Any program income earned directly as a result of the Supervising and Mentoring
Court- Appointed Volunteers who Advocate for Abused and Neglected Children Program
must be reported monthly and may be expended on the Supervising and Mentoring
Court- Appointed Volunteers who Advocate for Abused and Neglected Children Program
with written permission from the Contract Administrator (see paragraph 13.3). Budget
adjustments shall be submitted to the Grants and Contracts Management Section of the
Fort Worth Police Department. ATTIT:N'l lON: SASIIA KANF. 350 W. Belknap, 1-ort
Worth. Icyas. 76102.
3. Term
The term of this Agreement is for a period beginning on December 7, 2011, and
ending on September 30, 2012. All of Contractor's expenditures under this Agreement
must be completed prior to September 30, 2012.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of
the work and fulfillment of the objectives set forth in Exhibit "A ".
4.2 Contractor agrees to provide a monthly Program Activities and Effectiveness
Measures Report to document the performance of the work described in Exhibit "D" and
Exhibit "E ". The Program Activities and Effectiveness Measures shall document the
program activity names, numbers of participants attending, details of the activities, and a
description of the goals achieved in support of the CCPD goals. Program Effectiveness
Measures shall be reported on a quarterly basis and included in the January, April, July
and October RFR and Program Activities Report submittals. Additionally, the Project
Effectiveness Measurement Report must include any successes realized in descriptive
detail. The monthly Program Activities and quarterly Program Effectiveness
Measurement Reports shall be submitted to City no later than the 15`h day after the end of
each month.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to Contractor hereunder shall be
exclusively from monies received from the CCPD, and not from any other monies of
City. In the event that funds from the CCPD are not timely received, in whole or in part,
City may, at its sole discretion, terminate this Agreement and City shall not be liable for
payment for any work or services performed by Contractor under or in connection with
this Agreement.
5.2 If for any reason at any time during any term of this Agreement, City Council of
City fails to appropriate funds sufficient for City to fulfill its obligations under this
Agreement, City may terminate this Agreement to be effective on the later of (i) thirty (30)
days following delivery by City to Contractor of written notice of City's intention to
terminate or (ii) the last date for which funding has been appropriated by City Council for
the purposes set forth in this Agreement.
5.3 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City, in event of Contractor
default, inability to perform or to comply with the terms herein; or for other good cause.
I
5.4 Termination will be effected by delivering to Contractor a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in
the notice of termination;
(b) Place no further order or subcontracts, except as may be necessary for
completion of the work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the
performance of the work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for
completion of the work not terminated.
5.5 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the Contractor's sole
remedy shall be reinstatement of this Agreement. Contractor expressly waives any and
all rights to monetary damages, including but not limited to actual, consequential, and
punitive damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement,
Contractor shall return to City any property provided hereunder or as so directed by the
Contract Administrator (see paragraph 13.3). City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination
of the Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility
requirements of City. Contractor shall maintain all equipment used in the administration
and execution of the Supervising and Mentoring Court- Appointed Volunteers who
Advocate for Abused and Neglected Children Program. Contractor shall maintain,
replace or repair any item of equipment used in support of the Supervising and Mentoring
Court- Appointed Volunteers who Advocate for Abused and Neglected Children Program
and /or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support
of the Supervising and Mentoring Court- Appointed Volunteers who Advocate for Abused
and Neglected Children Program and /or for use under the terms of this Agreement is the
sole responsibility of Contractor. Contractor shall not use Program Funds or City funds
to repair or replace said equipment. Contractor shall use any and all equipment purchased
with Program Funds exclusively in support of' the Supervising and Mentoring Court-
Appointed Volunteers who Advocate for Abused and Neglected Children Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a
detailed inventory of all equipment purchased with Program Funds to the Grants and
Contracts Management Section at the address set forth in paragraph 2.3 above. The
equipment inventory shall include an itemized description of each piece of' equipment.
4
the date each piece of equipment was purchased, the cost of purchase for each piece of
equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to
applicable local, state and federal regulations, along with documentation and records of
all receipts and expenditures of Program Funds. All records shall be retained for three (3)
years following the termination or completion of this Agreement. City or its
representatives shall have the right to investigate, examine and audit at any time any and
all such records relating to operations of Contractor under this Agreement. Contractor, its
officers, members, agents, employees, and subcontractors, upon demand by City, shall
make such records readily available for investigation, examination, and audit. In the
event of such audit by City, a single audit of all Contractors' operations will be
undertaken and may be conducted either by City or an independent auditor of City's
choice. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen (15) days after notice to Contractor by City. If questions are not
resolved within this period, City reserves the right to withhold further funding under this
and /or future contract(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse
City the amount of such monies so misused, misapplied or misappropriated, plus the
amount of any sanction, penalty or other charge levied against City because of such
misuse, misapplication or misappropriation.
7.4 Contractor's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement
Reports, making final payments, disposing of Supervising and Mentoring Court -
Appointed Volunteers who Advocate for Abused and Neglected Children Program assets
as appropriate and as directed by City's Contract Administrator (see paragraph 13.3.).
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this
Agreement, and City shall have access at all reasonable hours to offices and records of
the Contractor, its officers, members, agents, employees, and subcontractors for the
purpose of such monitoring.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an
officer, agent, or servant or employee of City. Contractor shall have exclusive control of,
and the exclusive right to control, the details of the work and services performed
hereunder, and all persons performing same, and shall be solely responsible for the acts
and omissions of its officers, members, agents, servants, employees, subcontractors,
program participants, licensees or invitees. The doctrine of respondeat superior shall not
apply as between City and Contractor, its officers, members, agents, servants, employees,
subcontractors, program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is
expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee or invitee of the Contractor, nor any program participant
hereunder is in the paid service of City and that City does not have the legal right to
control the details of the tasks performed hereunder by Contractor, its officers, members,
agents, employees, subcontractors, program participants, licensees or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property
belonging to Contractor, its officers, members, agents, employees, subcontractors,
program participants, licensees or invitees, which may be lost, stolen, destroyed or in any
way damaged.
r�
9. Indemnification
9.1 Contractor covenants and agrees to indemnify, hold harmless and defend, at its
own expense, City and its officers, agents, servants and employees from and against any
and all claims or suits for property loss or damage and /or personal injury, including death,
to any and all persons, of whatsoever kind or character, whether real or asserted, arising
out of or in connection with the execution, performance, attempted performance or
nonperformance of this agreement and /or the operations, activities and services of the
program described herein, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART,
BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES,
CONTRACTORS OR SUBCONTRACTORS OF CITY; and Contractor hereby assumes
all liability and responsibility of City and its officers, agents, servants, and employees for
any and all claims or suits for property loss or damage and /or personal injury, including
death, to any and all persons, of whatsoever kinds or character, whether real or asserted,
arising out of or in connection with the execution, performance, attempted performance
or non - performance of this contract and agreement and /or the operations, activities and
services of the programs described herein, WHETHER OR NOT CAUSED IN WHOLE
OR IN PART, BY ALLEGED NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS,
EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS OF CITY. Contractor
likewise covenants and agrees to and does hereby indemnify and hold harmless City from
and against any and all injury, damage or destruction of property of City, arising out of or
in connection with all acts or omissions of Contractor, its officers, members, agents,
employees, subcontractors, invitees, licensees, or program participants, WHETHER OR
NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF
OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR
SUBCONTRACTORS OF CITY.
9.2 Contractor agrees to and shall release City, its agents, employees, officers and
legal representatives from all liability for injury, death, damage or loss to persons or
property sustained in connection with or incidental to performance under this agreement,
even if the injury, death, damage or loss is caused by City's sole or concurrent
negligence.
9.3 Contractor shall require all of its subcontractors to include in their subcontracts a
release and indemnity in favor of City in substantially the same form as set forth in
Paragraphs 9.1 and 9.2 above.
10. Non - Assignment
No assignment or delegation of duties ur
effective without City's prior written approval.
11, Prohibition Against Interest
11.1 No member, officer or employee of City
the go, hody of the locality in %0ich
der this Agreement by Contractor shall be
or its designees or agents: no member of'
the Supervising and Mentoring Court-
Appointed Volunteers who Advocate for Abused and Neglected Children Program is
situated; and no other public official of such locality or localities who exercises any
functions or responsibilities with respect to the Supervising and Mentoring Court-
Appointed Volunteers who Advocate for Abused and Neglected Children Program during
his tenure or for one year thereafter, shall have any interest, direct or indirect, in any
contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such
interest, in all contracts and subcontracts hereunder.
11.2 No officer, employee, member or program participant of Contractor shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred
hereunder, or be financially interested, directly or indirectly, in the sale to Contractor of
any land, materials, supplies, or services purchased with any funds transferred hereunder,
except on behalf of Contractor, as an officer, employee, member or program participant.
Any willful violation of this paragraph with the knowledge, expressed or implied, of
Contractor or its subcontractors, shall render this Agreement voidable by City of Fort
Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state and local laws and ordinances, Contractor
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification,
retirement plan, statutory requirement, or statutory or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because
of age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
Contractor permit its officers, members, agents, employees, subcontractors or program
participants to engage in such discrimination.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including
all ordinances, rules and regulations of City. If City calls to the attention of Contractor
any such violation on the part of Contractor or any of its officers, members. agents.
employees, subcontractors or program participants, then Contractor shall immediately
desist from and correct such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals
intended under the terms and conditions of this Agreement. If City calls the attention of
Contractor to any such violations on the part of Contractor or any of its officers,
8
members, agents, employees, program participants or subcontractors, then Contractor
shall immediately desist from and correct such violation.
13.3 City designates Sasha Kane, Senior Contract Compliance Specialist, 817 -392-
4243, to act as Contract Administrator and delegates to this individual authority for
Agreement administration, compliance, and monitoring.
14. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury,
including death, to persons or property; Contractor hereby expressly waives its rights to
plead defensively such immunity or exemption as against City. This section shall not be
construed to affect a governmental entity's immunities under constitutional, statutory or
common law.
15. Insurance Requirement
15.1 Contractor shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
a. Commercial General Liability (CGL): $1,000,000 per occurrence,
with a $2,000,000.00 annual aggregate limit, in a form that is acceptable to
the City's Risk Manager.
b. Non -Profit Organization Liability or Directors & Officers Liability:
$1,000,000 per occurrence, with a $1,000,000 annual aggregate limit, in a
form that is acceptable to the City's Risk Manager.
C. Automobile Liability: $1,000,000 each accident on a combined
single limit basis OR split limits are acceptable if limits are at least
$250,0000 Bodily Injury per person, $500,000 Bodily Injury per accident
and $100,000 Property Damage.
15.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for
the lines of insurance coverage provided and be currently rated in terms of financial
strength and solvency to the satisfaction of the City's Risk Manager.
15.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement,
except for policies of worker's compensation or accident /medical insurance shall list the
Citv as an additional insured. City shall have the right to revise insurance coverage
recluirements under this Agreement.
15.4 Contractor further agrees that it shall comply with the Worker's Compensation
Act of Texas and shall provide sufficient compensation insurance to protect Contractor
and City from and against any and all Worker's Compensation claims arising from the
�kork and services provided under this Agreement.
9
16. Miscellaneous Provisions
16.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
16.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right
on any future occasion.
16.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance or non - performance of this Agreement,
venue for said action shall lie in Tarrant County, Texas.
16.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
16.5 This written instrument and the exhibits attached hereto, which are incorporated
by reference and made a part of this Agreement for all purposes, constitute the entire
agreement between the parties concerning the work and services to be performed
hereunder, and any prior or contemporaneous, oral or written agreement which purports
to vary from the terms hereof shall be void. Any amendments to the terms of this
Agreement must be in writing and must be signed by authorized representatives of each
party.
16.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following
(i) deposit in a United States Postal Service post office or receptacle; (ii) with proper
postage (certified mail, return receipt requested); and (iii) addressed to the other party at
the address as follows or at such other address as the receiving party designates by proper
notice to the sending party.
CITY: Charles W. Daniels, Assistant City Manager
City Manager's Orrice
City of Fort Worth
1000 Throckmorton Street
Dort Worth, TX 76102
Copies To: Sasha Kane, Contract Administrator
Fort Worth Police Department
350 W. Belknap Street
Fort Worth. I'X 76102
Charlene Sanders, Assistant City Attorney
Law Department
1000 Throckmorton Street
Fort Worth, TX 76102
2. CONTRACTOR: Connie R. Brown, Executive Director
CASA OF TARRANT COUNTY
101 Summit Ave., Ste 505
Fort Worth, TX 76102
16.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for
the construction, operations, maintenance or administration of any sectarian or religious
facility or activity, nor shall said performance rendered or funds received be utilized so as
to benefit, directly or indirectly, any such sectarian or religious facility or activity.
16.8 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal
Revenue Service. Contractor shall notify City in writing of any changes to its 501 (c) (3)
tax - exempt status during the term of this Agreement.
16.9 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
16.10 The provisions and conditions of this Agreement are solely for the benefit of City
and Contractor and are not intended to create any rights, contractual or otherwise, to any
other person or entity.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.]
IN WITNESS WHEREOF, the parties hereto have executed this agreement in
multiples in Fort Worth, Tarrant County, Texas, to be effective December 7, 2011.
CITY OF FORT WORTH
fir/ Date: , / 0.
arles W. Daniels
Assistant City Manager
APPROVED AS TO FORM AND
LEGALITY:
a1
Charlene Sanders
Assistant City Attorney
S OF T,
IN , a Texas
Connie R. rown
Director
M &C , - CS?S-�✓ Q
o- p"do'o�'R
'Oca�
A T: O�' opoa000000 00
o° oO
6� r��
OwM0 �o ox
0
a j �s o *�
Sr
01 i , ' Cf �QCrG �� oo °�°oo,000 ° °oa
a X
T COUNTY,
Corporation
OFFICIAL RECORD
CITY SECRETARY ,
FT WORTH, TX
Exhibit A
FY2012 CRIME CONTROL AND PREVENTION DISTRICT
PROPOSAL COVER SHEET
AGENCY: CASA of Tarrant County, Inc.
DIRECTOR: Connie R. Brown, CFRE
PHONE NUMBER: 817 - 877 -5891
PHYSICAL ADDRESS: 101 Summit Ave, Ste 505, Fort Worth, Texas 76102
CONTACT PERSON: Christina Judge EMAIL ADDRESS: Christina @casatc.org
PHONE NUMBER: 817- 877 -5891
FAX NUMBER: 817 - 877 -3200
PROGRAM TITLE: Supervising and Mentoring Court- Appointed Volunteers who Advocate for
Abused and Neglected Children
CCPD FUNDS REQUESTED: $10,000.00
AGENCY STATUS:
❑ Private Nonprofit
■ Public Nonprofit
Mark the goal(s) that your project addresses.
❑ Support efforts to reduce violent crime and gang - related activities through enhanced
enforcement activities and crime prevention programs
❑ Support efforts to increase the safety of residents and to decrease crime throughout Fort
Worth neighborhoods; and
0 Support efforts to increase the safety of youth and reduce juvenile crime through crime
prevention and intervention programs.
Additionally, does program address the priority consideration listed below.
■ Project is a prevention or intervention program for youth and /or family violence.
CERTIFICATION:
I certify that the information contained in this proposal fairly represents the above -named
agency's operating plans and budget for the proposed program. I acknowledge that I have read
and understand the requirements and provisions of the Request For Proposal and that the
above -named agency will comply with all applicable rules and regulations relating to the
procurement process. I certify that I am authorized to sign this proposal and to enter into and
execute a contract with the City of Fort Worth to provide the services authorized.
TYPED NAME: Conn* rown,.
TITLE: Executive Direct
_�
SIGNATURE:
DATE: Z �/
PROGRAM ABSTRACT
Provide a short description of your program to be funded. Please summarize the
problem and what your program will do the address it. (Roughly 2 paragraphs in
length)
The mission of CASA of Tarrant Coun Court Appointed
501(c)(3) organization incorporated in 1983, is to speak up for abused antes), a
children by training court- appointed volunteers to make recommendations fo9l safe,
d
permanent homes where these children can thrive. The volunteer
the best interests of the child in mind, and in esse Advocate has only
nce, serves as the ears and eyes of
the judge. CASA's scope of services has five main program components, outreach,
recruiting, training, supervising and retaining volunteer Advocates. In many cases
these components can be exclusive of each other, but in terms of bringing in new
volunteers, it is an essential continuum. A recent state -wide judicial survey,
conducted by The Office of Survey Research at the University of Texas, 94% of judges
said a CASA on a case provides a better opportunity
and neglected children in the system. Additionally, onally, CASA of Tarrant Count a soanbused
affiliate in good standing with both National CASA Association and Texas CASA.
The purpose of the proposed program is for one agency Casework Supervisor to
supervise and mentor 30 trained, court- appointed community volunteers during the
contract period, who will in turn advocate on behalf of 75 abused and neglected
children who have been placed in foster care. The agency has eight Casework
Supervisors who in turn, supervise and mentor approximately 30 volunteer Advocates
each.
Trained volunteer advocates make recommendations to the family courts in Tarrant
County for safe and permanent homes with guidance and direction from salaried CASA
Casework Supervisors. CASA of Tarrant County respectfully requests $10,000 in Fort
Worth CCPD funding to cover 20% of the annual salary and fringe of a tenured CASA
Casework Supervisor. This position has already received committed funding through
federal and state pass- through monies from Texas CASA, as well as unrestricted funds
received from the agency's annual fundraiser, the Judge Scott Moore Awards Dinner.
The agency has a total of nine Casework Supervisors on staff.
PROPOSAL NARRATIVE
Provide a 4 -5 page description of your program to be funded. In this narrative, please
respond to each of the following questions:
1) Describe in detail the problem that your program addresses.
Child abuse and neglect are societal ills and county-wide
escalated in present years. In 2010, 2,135 Tarrant County children were'in oste er car
due to abuse and neglect, as compared to 1,966 in 2009. Since we have no control e
over the number of children removed from their homes, there are simply not enough
volunteer Advocates to keep up with the demand of children needing our services. In
2010, 281 volunteer Advocates provided advocacy services to 829 abused and
4
neglected children — both agency records. Sixty percent or five hundred of these
children had Fort Worth zip codes. Sadly, we currently have more than 400 children
waiting for an advocate. A burgeoning population in Tarrant County,
uncertain economy challenging already stressed families can no doubt be clontributing
factors to the elevated numbers of children being removed from their homes due to
abuse and neglect. Recent Census data indicates that Tarrant County has
experienced 25% growth in the last decade and is now the third largest county in
Texas, second to Harris and Dallas Counties. The City of Fort Worth experienced an
astounding 38% growth in the last decade, while the City of Dallas grew roughly 1% in
comparison.
2) Describe what your program does to 1 support
fi sri violent crime rid gang -
related activities through enhanced enforcem n act visand cme p e ent on and
efforts to increase the safety of residents and to decrease crime throughout Fort Worth
neighborhoods; and 3) support efforts to increase the safety of
through crime prevention and intervention programs. youth and reduce juvenile crime
Priority # 3. In terms of increasing the safety of youth, our volunteer Advocates are an
extra set of eyes and ears for the judge. The volunteer Advocate is the one constant in
the child's life, considering there is a steady stream of CPS workers, lawyers,
therapists, and doctors passing through this very traumatizing time in the child's life.
Because the volunteer has a very limited case load, tyically one or two cases, they
are often the only person with the time to gather the intimate details of the child's life
in foster care. The volunteer's focus is always the best interest of the child and their
legal role is established in the Texas Family Code.
3) Does your program address the CCPD priority /special emphasis of the prevention or
intervention of youth violence and /or family violence? Describe how your program
addresses this priority?
Yes. We are the only organization in Tarrant County providing this specialized
advocacy and our agency has automatic court appointment to all CPS (Child
Protective Service) cases. Once appointed by a juvenile court judge, advocates
interview parties, plus attend court hearings and CPS meetings. After gathering
pertinent information, the advocate makes recommendations to the court hoping to
secure a safe and permanent home for each victimized child. The safety and well-
being of the every child is number one objective of every volunteer Advocate.
4) How will you measure the effectiveness of the program? Please describe evaluation tools
and the method of data collection that you will use. You must include specific
performance measures on the Activities and Outcomes Summary.
The very core of our mission and vision is to serve as many children with a volunteer
advocate as possible. This principal tenet leads to agency goals that are carefully and
strategically formulated based on previous years' service numbers. Since so many
influencing factors are out of our control (i.e. the economy, population growth), we
evaluate service numbers on a monthly basis and make adjustments if necessary on a
quarterly basis. For this specific position, it is expected that the Casework Supervisor
supervise and mentor a total of 30 volunteer Advocates in one year's time, translating
to approximately 75 children being served. The following collective agency goals have
been set for the next year: 870 children will be served by 295 volunteer Advocates.
5
5) Who will the program benefit? How many people? What age group? What geographic
area will it serve?
CASA of Tarrant County serves Tarrant County,
28% of these residents are under the age of 18 (U.S. Census). Population
The major urba million people,
communities are Fort Worth and Arlington with an additional 33 municipalities in the
county. Our agency has automatic appointment on all removals due to abuse and
neglect from our judges and provides an unduplicated, critical service to the children
in our community. As of April 15, 2011, we have served 566 children, 381 (67 %) of these
children are from Fort Worth. The population of children that the agency serves
represents many races and ethnicities, namely Caucasian (36 %), African American
(34 %), and Hispanic (16 %). The majority of the children we serve, 50.7% are aged birth
to 5, 25.1% are aged 6 to 11, and 21.6% are aged 12 to 17. Foster youth in Texas are
now eligible for services until the age of 21, if they should elect to utilize services
available to them until this age. Almost three percent of the children we serve are aged
18 to 21. Gender ratios of the children we serve are almost evenly distributed between
girls (53.7 %) and boys (46.3 %). In 2011, we are positioned to serve another 870 children
with advocates, CCPD funds would help provide services to 75 of these children, or
rather 9% of our service goal.
6) What makes this program unique from any other crime prevention programs in Fort
Worth?
The unduplicated advocacy services we provide are reactive rather than proactive,
however, the volunteer Advocate has only the best interests of the child in mind and
with the end goal of recommending the best option for a safe and permanent home. In
a perfect world, CPS would provide this service, but most CPS caseworkers do not
stay with the agency more than three years due to job stress and work overload. The
annual turnover rate for CPS caseworkers is 25 %, and of that, 31% have been with
CPS for a year or less.
5CPS.�df. It is not unusual for many different CPS caseworkers to cycle Rthro through a 10
case. When the CPS caseworker is over burdened with casework, Tarrant County
foster children are put at risk of getting lost in the system or being returned to an
unsafe home. The biggest fear shared by all is that the number of child deaths as a
result of child abuse will also continue to escalate. It is our duty to ensure that these
children are not further victimized by a systemic problem. A recent state -wide judicial
survey, conducted by The Office of Survey Research (OSR) at the University of Texas,
revealed that 94% of the respondent judges said a volunteer Advocate on a case
provides a better opportunity for a positive outcome for abused and neglected
children in the system.
7) Is the program already in operation? If so, how long have you operated the program?
What resources are currently used to operate the program? Why are CCPD funds
necessary at this time?
Providing supervision and mentoring to volunteer Advocates is continuous and has
been taking place since 1983. Our agency's funding resources are strategically diverse
and revenue projections for 2011 area as follow: 33% foundation and trust, 32%
federal /state /local, 13% individuals, 13% special events, 5% corporate, 4% third party
events. With close to 400 children currently on a wait list for an advocate, we are
challenged to identify more effective ways to recruit volunteers and keep the ones that
we have. Funding from existing and new community partners who are vested in the
6
well being of our area's children is the only way that we can continue to meet the
increased demand for services. Funding from CCPD, as a new partner, for a
percentage of a tenured casework supervisor Salary, will
have the necessary financial resources to serve the increasing g allow numbers of children to
that are in the waiting list. As our agency budget grows to accommodate more
children, we continuously strive to engage new funders, while retaining the ones who
have supported our agency loyally throughout the years.
In terms of staff resources, the CASA program staff provides support, mentoring, and
guidance needed for this complex volunteer work. Five of the eight Casework
Supervisors have been former volunteer Advocates. Two of the Supervisors have been
in their positions for thirteen plus years with three other Supervisors over six years.
The agency also employs an Executive Director with a 16 year history within the
agency, one Director of Development, one part-time Communications Specialist, and
three part-time administrative staff.
8) Is this a new program? If so, what other funds have you applied for? Also, please
describe the sequence of steps needed to implement your project and the timeframe in
which this will occur.
This is not a new program. As previously mentioned above, casework supervision takes
place on a continuum to ensure that volunteer Advocates have year round supervision and
mentoring. Leveraged funds are as follows: U.S. Department of Justice Victims of Crime
Act- VOCA, (Texas CASA pass- through) funding for this position is $24,137.50. These are
federal funds allotted to Texas CASA and then passed to the Texas affiiates based on the
number of children served and the number of volunteer Advocates. These funds will pay
50% of the annual casework supervior position. The second source of funding is
unrestricted special event funds in the amount of $14,137.50.
earmarked for program salaries. The funds will pay 30 0 of he annual casework su
generally
Position. Requested funds from CCPD would pay for 20% of this position. p
9) Briefly describe the specific expenditures planned for CCPD funding. You MUST fully
complete attached budget forms.
The annual salary for this Casework Supervisor position is $41,520.00 which is in line with
the industry standard, especially since the individual ,
the agency 13 years. Fringe includes: $3,575 annually for health insurance nda e i ementh
and $3,180 for payroll taxes including FICA and Medicare. The total fringe for this position is
$6,755.00. Leveraged and CCPD funds will be used to pay this essential salary and fringe.
10) If funds are awarded, will this program continue beyond the CCPD funding period?
Please explain your plan to sustain this program.
Our agency embarked on a substantial growth initiative last year. The leaders of this
28 year old organization, both professional and voluntary, felt as though the agency
was suffering from an identity crisis in terms of the community's comprehension of
our mission and overall awareness of our services. By implementing this strategic
plan for growth, CASA of Tarrant County is acquiring the tools it needs to more fully
engage the community in its mission, and become an even more powerful voice on
behalf of children in Tarrant County. Phase I of the growth initiative included:
strategic planning, market research, brand /messaging, PR /media relations, collateral
materials, new website, social media and an advertising plan. Generous funding for
Phase I was provided by the Amon G. Carter Foundation and, along with the Balcom
7
Agency, a well- respected Fort Worth advertising and public relations firm, who
provided their services at a 50% discount. Phase If of the initiative includes:
personnel, print collaterals, advertising. technology, physical space, and volunteer
retention. Some of these components are either finished or nearing completion. The
rest of the funding for Phase If is being sought from the Meadows Foundation.
Fundraising goals in 2010 were originally $880,000, revised to $980,000 and overall
development efforts brought in $1.1 million in funding, which is another agency
record. Financial sustainability over the long -term has already begun with the
implementation of the new growth initiative. As previously mentioned, our agency has
exceeded a million dollar budget for the first time its history. We met or exceeded or
goals in several budget categories targeted by the growth initiative's community
awareness objective: Children's Campaign, board campaign, third party events,
individual donations, foundations and trusts, and the Judge Scott Moore Awards
Dinner fundraiser. We are confident that the momentum will continue from this
initiative from the growth initiative will continue with the complete implementation of
Phase II.
8
w
J
0
w
U
U)
ad
U)
w
Q
cl
0
O
w
a
c
0
�v
c
co
m
O
c
H �
E a
m
O
a v
.3
>
i+
v
!9
E
O
C.
t
v
O
m
c
m
t
3
N
t
r+
C
O
E
S
R
C
0
N
m
0
a
F-
w X
� N
aX
s �
X
iX
a X
Q
w
x
w X
LL
z X
Q
7
w X
O
O X
z
v x
O
N � O
N t: C `
Z ' `
O 00 a0. O C
O -0 C 0 N
O N U) c0
= C —
3 co
.`. (0 N
} O O O O
H N M > N
~ (D O N H C ca
U 0
Q C
N N O ) EN
N N
Y Co U _7
O O OL«.
3 CO:
cn c C
U E o .S rn
Y '0
L
c a Z vO O
I— ca to i o
Q m v o w w
P3
E ° 7�>% ° c O c cO o ° n °o Lc Nrn (D C O N '> N o (D o >
C.
"rn E V O a N X -
C EU N c c= ao acCU>,o cD >> CD CD oCM c or
>,•y•5 m 5 C in N E aY��Lu a) -o cD E E >'c'N ��.E aci
c .- �o o rn a cD L
3 L N rtr
+- O2 N a O
NL
.(5
C6
-0 °° ma a
o m 3 E r o o CU o uaiM � C N N 3 O L- N D N rn c -- •� N N p C o
0 N> L C a O N O L D 7 E° E -0 -O S O ' 1- N
M-)d o Drnrna0 arn� ootrn
> >C5 N o �
N O CD
> mL � N NL - 0
N
C L
y N C p N C
O N N o j C a C f0 C ,>
L n N p D t , `-
N
(
m N O _ ++ f0 O CD cpD ` N +5 D - O
-Nd s w ON N N � N N O C
p j j- U p
0 C .-, a C N a
0 -0 ` � ` N C .cn
0 E o R a=3: u m E w m 0 m4- w EN a N a N o N N 0 > om O Or N a C C >, E
a o > N N D N O N O
U N Q j O O -O U U
w Q D E 2 > N cD
W m a d O
co ii �
E
V°CD o °0)
0
�0 O- °
o
0 Ea "�
0 C cD -D cc N co >,
Q = r�io.r Mpa
N ao2� ao 'E ti
W
_N
V � d !►
d . d •> C
Q E; -,E fl a� N C
d V �
Z Q In Z=Cafn U L
LO U
Ln
N N +N+ N vi
E• N Y (D CD -C- CD
�c 3 O` Z 0 °v O` E ow �' rn _ c--
m I ° C �' N N N o 3 >, N a L c'n 3 N v
ZU��c 3 0 >'� oL� c N Ztz ° N C c°D 0-t C a
_ ov
QQ O N O cD .. C -- > y C 7 U o v a v c
> c cCVL �;° C ° 3 v >%0 3 N cCD cn > N ao °
o c
H MO a s N >O 4) E >O N U N r �, cYUO O ai `° O O N c tli U aa)i
C J O cm -0 N a x m a x C m U C C C 0 c`D 0) w >,a s U N •U
a C = Q N _c N o U� E C u> >U, C O W M N C O
N N N -- N E 3 N 3 -D O cD tD °) N O O N Q
U N N] N �D >, _c .- E C U U N C .. _N U N N 0
1) O N j c E; N N a) cD p` L O U Z N C N >,
m a> a,� C -0> C m _ .. o c c o a� � M c
O 7 D 7 C 0 >, 7 o> O p N L U 7 N> a 'D p
cn Q cn a) > E rn Q E ° cD t > cn cD o N
N U C O a O
�Qcnacirn ° >m
i I Q
I m
0
C13
CL
U
U
U w ro
a
L
m
3
cu
w
O
c
O
a
c
O
U
m
U
m
U
O
L
N
(II
N
E
N
E
O
U
O
N
L
.r
O
r.+
O
C
O
a
a
L
0
w
c
O
f+
m
U
a
0
E
n
U
3
T
D
Q
LEVERAGE OF FUNDS
Please identify other sources of funding that have been secured for the proposed project. Please indicate
the source of funding, dollar amount of each source, and describe in detail how these funds support the
project.
Source 1: U.S. Department of Justice Victims of Crime Act- VOCA, (Texas CASA pass- through) funding for
this position is $24,137.50. These are federal funds allotted to Texas CASA and then passed to the Texas
affiiates based on the number of children served and the number of volunteer Advocates. The funds will pay
50% of the annual casework supervior position.
Source 2: Unrestricted special event funds in the amount of $14,137.50. These funds are generally
earmarked for program salaries. The funds will pay 30% of the annual casework supervior position.
Source 3:
Source 4:
Source 5:
12
BUDGET DETAIL
--a 'UN.7VIIIICI _.
Name Position Rate of Pay x # of Hours
Cost
Susan Chapman Casework Supervisor $21.62 per 1920 hours
$41,520.00
Yearly salary
TOTAL Personnel
$41,520.00
N.F. I III juv G11fl@T113
Name Position Description of Benefits
Susan Chapman Casework Supervisor Health ins /Retirement
Payroll Taxes
TOTAL Fringe Benefits
C. Travel
Purpose of Travel
Location
li
Cost
$3,575.00
$3,180.00
PR 7J;R nn
Item Cost
BUDGET SUMMARY
Amount
Requested
$41,520.00
EA.Personnel
rin a Benefits
$6,755.00
ravel
D.
Equipment
E.
Supplies
F.
Contracts /Consultants
G.
Other
TOTAL
$48,275.00
BUDGET DETAIL
--a 'UN.7VIIIICI _.
Name Position Rate of Pay x # of Hours
Cost
Susan Chapman Casework Supervisor $21.62 per 1920 hours
$41,520.00
Yearly salary
TOTAL Personnel
$41,520.00
N.F. I III juv G11fl@T113
Name Position Description of Benefits
Susan Chapman Casework Supervisor Health ins /Retirement
Payroll Taxes
TOTAL Fringe Benefits
C. Travel
Purpose of Travel
Location
li
Cost
$3,575.00
$3,180.00
PR 7J;R nn
Item Cost
TOTAL Travel $
u. equipment
Item Cost per Item
TOTAL Equipment
c. ouppiies
Item Cost per Item
TOTAL Supplies
F. Contracts /Consultants
Description of the Service
Quantity
Quantity
Cost
Cost
Cost
TOTAL Contracts /Consultants $
G. Other Costs l
Item Cost per Item Quantity Cost
TOTAL Other Costs
14
BUDGET NARRATIVE
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual item.
The budget narrative should clearly explain how funds will be used and why expenditures are necessary for
successful implementation of your program. Please explain how costs are calculated.
A. Personnel - The annual salary for this Casework Supervisor position is $41,520.00, which
is in line with the industry standard. Leverage and CCPD funds will be used to pay this
essential salary.
B. Fringe - Fringe includes: $3,575 annually for health insurance and retirement, and $3,180
for payroll taxes including FICA and Medicare. The total fringe for this position is
$6,755.00
C. Travel
D. Equipment
E. Supplies
F. Contracts /Consultants
G. Other
15
TERMS AND CONDITIONS PAGE
LICENSING
List all licenses required to carry out the project and indicate whether the license has been
approved or is pending. For example, the project may require a childcare license, health
certificate for food preparation, chauffeurs license for transportation services, etc. Licensed
childcare center applicants must attach a copy of current license. Attachments should be labeled
Licensing. If not applicable, please include statement to that effect
INSURANCE REQIUREMENTS
The program shall agree to provide and maintain during the program period of performance the
following insurance coverage. A statement of concurrence with this requirement must be
submitted with your proposal.
Commercial General Liability (CGL)
Limit $1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non - Profit Organization Liability
May be called Directors & Officers Liability
Limit $1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors & officers, but committee members,
volunteers, and the organization itself for claims that do not involve bodily injury or property
damage (these are covered under the CGL policy)
COST INCURRED
All costs directly or indirectly related to preparation of a response to the RFP or any oral
presentation required to supplement and /or clarify the RFP which may be required by the City
shall be the sole responsibility of and shall be borne by Vendor(s).
BACKGROUND SCREENING FOR PERSONS WORKING WITH CHILDREN
Applicants are required to conduct background screening for any volunteer or employee who
will be working with children under the proposed program. Automatic disqualification of a
potential worker or volunteer is appropriate when screening indicates that the individual, as an
adult, perpetrated any crime involving a child and /or a dependent adult, regardless of how long
ago the incident occurred, and /or any violent crime within the past 10 years. Applicants will be
responsible for conducting background screening and for maintaining appropriate records,
which will be subject to review by the Police Department.
ACTIVITIES AND OUTCOMES
16
The CCPD Board retains the right to require additional activity, outcome, and /or programmatic
reporting to ensure a program's performance can be adequately evaluated. The CCPD Board
and /or scoring committee may request modifications or additions to the outcome measures as
a condition of award.
BOARD INFORMATION
Is your organization registered as a non - profit? If yes, please attach documentation of
non -profit status. Yes, attached.
2. How many board members does your organization have? 20
3. How often does your board meet? Six times a year
4. Who recruits board members? The existing board
5. What portion of the board is elected annually? Approximately 25%
6. How long is a board term? How many consecutive terms may be served? 3 year terms
and may serve 2 consecutive terms
7. Please list the names and occupations of your board officers.
Jennifer Johnson, President — Vice President Cook Children's Health Foundation
Ian Peck, President -Elect - Attorney
Laura O'Brien, Secretary — Community Volunteer /Theta
David Seidler, Treasurer - Attorney
Chris Bullen, Past President — Sales Manager
8. Please attach a copy of your board by -laws. Attached
9. If any member of the board is related to another board member or an employee of the
non - profit corporation, please explain the relationship. Not Applicable
17
PROPOSAL EVALUATION PROCEDURE
Proposals deemed to be complete will be scored based on four categories. These include the
proposal narrative section, activities and outcomes, the reasonableness and appropriateness
of the budget, and the ability of the program to meet one of the identified CCPD goals.
Programs addressing the proposal's priority of prevention or intervention of youth and /or family
violence will receive additional points in scoring. If a proposal is being considered for
selection, the bidder may be asked to make a formal presentation to the selection committee.
Below is the breakdown of how applications will be awarded points.
Proposat Narratives Sectiorp (30- points N
This section grades. the ap licanrs response in the proposal narrative section. -
Target population identified.
Problem statement included and well- written.
Proposal's explanation of effectiveness /evaluation tools, and data collection methods.
Program's uniqueness in Fort Worth (doesn't duplicate services already provided by other agencies).
Proposal's explanation of sustainability beyond CCPD funding.
ActiifMes and Qlutcomes� (20 pointsJ:
This section grades the applicant's responses to the activities and outcomes summary pager Grading In the section is.
based of the applicant's abilityt to tracts their activities and relate their activities to the overall program goals:.;
Outcomes and activities are directly related to CCPD goal(s).
Outcomes and activities are reasonable to achieve the goal(s).
Addresses how the applicant plans to measure activities.
Budget Sectiort (30,' pointsyi
This section grades the applicants response to, the budget section ot the RFP. Grading will ensure that justification is ;
given for each budget item and clarify how funds will be used acct why the expenditures are necessary for successfut
impldmeritatiorxofthe progiam.�
Budget is reasonable to achieve the goal(s) and outcomes.
Budget items are detailed and justified to ensure program success.
Miscellaneous 5ectiort (107 points). �
This, section provides the scorer an opportunity to assess how the proposal's ability to accomplish the goals of the CCPD'
and the Police Departments. ,
Overall, how well does the proposal meet the CCPD goal(s).
Does the program address a key crime issue in Fort Worth?
Organization's capacity to manage this type of program.
Special Emphasis Section (10 oointst
This section provides the scorer an opportunity to assess how the proposal's ability to address the CCPD Board's priority
consideration areal
IDoes the project meet the CCPD Special Emphasis of addressing prevention or intervention of youth and /or
family violence?
18
CASA
Court Appointed Special Advocates
FOR CHILDREN
CASA OF TARRANT COUNTY
Address
I 101 Summit Avenue, Suite
Fort Worth, Texas 76102
Phone
817.877.5891
Fax
817.877.3200
Affiliation
Proud Member of National
CASA and Texas CASA
www.SpeakUpForAChild.org
Follow us on Facebook
Jennifer Johnson
_ . April 29, 2011
Ian Peck
- - Ms. Sasha Kane
Laura O'Brien Senior Grant Compliance Specialist
_ Fort Worth Police Department
David Seidler 350 W. Belknap Street
Fort Worth, Texas 76102
Chris Bullen Dear Ms. Kane and Reviewers,
Kara Bell On behalf of CASA (Court Appointed Special Advocates) of Tarrant County, we
Janet Bishop are grateful for the opportunity to submit this proposal for $10,000 for the abused
Craig Davis PP ty
David Goldberg and neglected children across our county. Requested CCPD funds would pay
Use Grady 20% of the annual salary and benefits of one our eight Casework Supervisors
Pete Greenhaw who will in turn, supervise and mentor 30 trained, court- appointed volunteer
Stephen Howard Advocates.
Teresa Hubbard
Julia W. Huseman The mission of CASA of Tarrant County is to speak up for abused and neglected
Ann Jeffenes children by training court- appointed volunteers to make recommendations for
Kathryn Laughlin safe, permanent homes where these children can thrive. For 28 years we have
Verbs McManus been serving abused and neglected children in Arlington and all other areas of
Sarah Munroe Tarrant County with the voice of a volunteer Advocate. So far this year, we have
Terry Schultz served 381 young victims with Fort Wirth zip codes. Fort Worth children translate
Michael Tapp to more than 60% of our service numbers, as we have served a total of 566
children in Tarrant County. Sadly, approximately 400 children are on a waiting
Barbara J. Harvey list for a volunteer Advocate, and the only way we can serve them is to recruit,
train, supervise /mentor and retain volunteer Advocates.
Vaughn Bailey The value of our services is multi- faceted. First and foremost — our ability to
Jacqueline Bender provide children with loving, safe and permanent homes paves the way for them
Rhoda a B. e n to have a future that is better than their past. When intervention does not take
Gretchen B. Denny Johnson
James Ha place, more often than not, these children are at risk of repeating the cycle of
Grant James abuse and ultimately ending up on the streets, filling our local jails and prisons.
Cynthia a T. Jaames Second, our volunteers donated almost 16,000 hours last year. Imagine if
Judge Scott Moore taxpayers had to absorb that cost by paying for someone to provide these
Steve Milton services. This support will be an investment in humanity that provides seeds for
Rosin Moncrief a later harvest benefiting not only the child, but all of us and the communities in
Rosa Navejer which we live. We thank you for your consideration.
Angelo L. Otero, M.D.
Frank Poeschel
Andy Poland Warm Regards,
Dennis Roberson
Bob Ray Sanders
Mary Katherine Tetirick
J W. Tracy
Jack D. West
Lon Williams Christina L. Judge, MA, CFRE
Gary L. Wnght Director of Development
"onnie R. Brown, CFRE
LICENSING INFORMATION
CASA of Tarrant County is not required to hold any formal licensing, but does
have automatic court appointment on all removals based on abuse and neglect.
In terms of program training, to ensure the delivery of quality services, volunteer
Advocate trainees go through extensive background checks, 30 hours of
intensive training, are sworn in by the court and then take a case in order to
make recommendations to the judge for safe and permanent homes.
CASA of Tarrant County, Inc
101 Summit Ave, Ste 505
Fort Worth, Texas 76102
817- 877 -5891
Post Award Statement of Concurrence for Insurance Requirements
If City of Fort Worth CCPD funds are granted, CASA of Tarrant County, Inc
agrees to provide the following insurance as part of the post award requirements:
Commercial General Liability (CGL)
Limit $1,000,000 per occurrence
$2,000,000 aggregate
City of Fort Worth named as Additional Insured
Non - Profit Organization Liability
Directors & Officers Liability
Limit $1,000,000 per claim and aggregate
NOTE: This policy protects not only the directors & officers, but committee
members, volunteers, a " organization itself for claims that do not involve
bodily injury or prope da NeAese are covered under the CGL policy)
Connie R. Brown,
E, Executive Director
Z 9. //
Date
► Itt�renl krrrnue.�rrrlr�
P•O• Box 2508
Cincinnati ON 45201 In reply refer to:
Mar. 15, 2010 LTR
75-1895412 000000
CASA OF TARRANT COUNTY INC
X CONNIE R BROWN
It" 101 SUMMIT AVE STE 505
Y. FORT WORTH TX 76102 -2613
03300s
Employer Identification Number:
Person to Contact:
Toll Free Telephone Number:
Dear Taxpayer:
This is in response
regarding your to your Mar.
to
status.
Our records indicate
under that your
that 501(c)(3) of the
determination letter issued in
75-1895412
Ms Arnold
1- 877- 829 -SSOG
0248459774
4168C EO
00
00015184
BODC: TE
04, 2010, request for information
organization was recognized as exempt
Internal Revenue Code in a
January 1983.
Our records also indicate that
the meaning of section 509(a) YOU are not".
section s) 5of sect of the Code private
and 170(b)(1)(A)(vi).because you
Donors may deduct contributions to you
the Code.
for Bequests, legacies, devises,
your use are deductible for
if they meet the applicable if
2522 of the Code. provisions
foundation within
are described in
as provided in section 170 of
transfers, or gifts to you or
estate and gift tax purposes
Of sections 2055, 2106, and
Beginning with the organization's sixth
section 170(b)(1)(A�(vi�t meet one taxable year and all
or sectiono509(a)Public ) support tests
A of the Form 990.
support If your or as reported under
test for two consecutive our o organization does no on Schedule
990 -PF, Return Years t meet the Public
organization failed Of Private Foundation, fort a required
the second tax file Form
as a private Foundation. the support test Year that the
oundation. and will h.
If you have any questions
shown in the headin g of th Please call
is letter.
reclassified
us at the telephone number
CASA OF TARRANT COUNTY INC
X CONNIE R BROWN
101 SUMMIT AVE STE 505
FORT WORTH TX 76102 -2613
0248459774
Mar. 15, 2010 LTR 4168C EO
75- 1895412 000000 00
00015185
Sincerely yours,
Michele M. Sullivan, Oper. Mgr.
Accounts Management Operations
CASA of Tarrant County
2011 Board of Directors
PRESIDENT
Jennifer Johnson
(Cook Children's Health Foundation)
PRESIDENT -ELECT
Ian Peck
(Haynes and Boone, LLP)
SECRETARY
Laura O'Brien
(Community Volunteerrrheta)
TREASURER
David Seidler
(Jackson Walker L.L.P. )
PAST PRESIDENT
Chris R. Bullen
(Community Volunteer)
CASA
faun Appy.y SwcN A.Aaaw
�O� Cyll •��y
fAiA d tw�y lanl,r
GENERAL BOARD MEMBERS
• Kara Bell (Kate Reed Designs)
• Janet Bishop (Village Homes)
• Craig Davis (Sovereign Bank)
• David Goldberg (Union Drilling)
• Lisa Grady (Frost)
• Pete Greenhaw (Kelly, Hart, & Hallman, LLP)
• Stephen Howard (Basin Oil and Gas, LLC)
• Teresa Hubbard (Community Volunteer)
• Julia Watson Huseman (US Securities & Exchange
Commission)
• Ann Jefferies (Community Volunteer)
• Kathryn Laughlin (Community Volunteer/Theta)
• Vertis McManus (Purex Energy LLC)
• Glenn Monroe (Meridian Bank)
• Sarah Murrin (S.E. Wheless Fine ArVTheta)
• Terry Schultz (XTO Energy)
• Michael Tapp (Longhorn Capital)
ADVISORY BOARD
• Vaughn Bailey (Attorney)
• Jacqueline Bender (City of Fort Worth)
• Rhoda Bernstein (Community Volunteer)
• Gretchen B. Denny (Fort Worth Museum of Science & History)
• James Haddaway (Corriente Advisors, LLC)
• Grant H. James (Bank of Texas)
• Cynthia T. Johnson (Courage and Renewal — North Texas)
• Judge Scott Moore (Retired Judge)
• Steve Milton (Kimberly Clark)
• Rosie Moncrief (Community Volunteer)
• Rosa Navejar (Hispanic Chamber of Commerce)
• Angelo L. Otero, M.D. (Orthopedics)
• Frank Poeschel (RPM)
• Andy Poland (Independent Oil & Gas Landman)
• Dennis Roberson (Colonial Country Club)
• Bob Ray Sanders (Fort Worth Star - Telegram)
• Mary Katherine Tetirick (Theta)
• Jerre W. Tracy (Community Volunteer)
• Jack D. West (Community Volunteer /Retired Bank of America)
• Lon Williams (Bracewell & Giuliani. L LP )
• Gary L. Wright (Senior Care Insurance Network)
Amended and Restated Bylaws of
CASA OF TARRANT COUNTY INC.
A Texas Non - profit Corporation
Board Approved 10.1.10
CASA
Court Appointed Special Advocates
FOR CHILDREN
CASA of Tarrant County
Amended and restated bylaws of
CASA OF TARRANT COUNTY, INC.
A Texas Non - profit Corporation
ARTICLE I: Name
1.01. Name. The name of this corporation is CASA of Tarrant County, Inc. (the
"Corporation" or "CASA ").
1.02. Principal Office. The principal place of business of the Corporation is Tarrant
County, Texas.
ARTICLE II: Nonprofit Corporation
The Corporation is a Texas non - profit corporation organized under the Texas Non - Profit
Corporation Act, as amended (the "Act "), and maintains exempt status under §501(c)(3) of the
Internal Revenue Code, as amended (the "Code ").
ARTICLE III: Purpose
3.01. Purposes. The purposes for which CASA is formed are:
(a) To provide trained, court- appointed volunteers assigned by courts in
Tarrant County, Texas to act as advocates and fact finders on behalf of
allegedly abused and neglected children by making recommendations for
safe and permanent homes; and
(b) To monitor the progress of assigned cases in accordance with the orders
of the courts in Tarrant County, Texas.
3.02. Compensation. CASA is authorized and empowered to pay reasonable
compensation for services rendered and to make payments and distributions in furtherance of
its stated corporate purposes; however, no part of the net earnings of CASA shall benefit any
individual.
3.03. No Political Participation. CASA shall not participate in, nor contribute to, any
political campaign on behalf of any candidate for public office.
3.04. Vision and Mission Statement. CASA's Vision Statement and Mission Statement
are set forth in Exhibit A to these Bylaws.
ARTICLE IV: Duration
The period of duration of the Corporation is perpetual.
ARTICLE V: Board of Directors
5.01. General Powers. The direction and management of the affairs of CASA,
including its operation, supervision and control, and the control and disposition of its properties
and funds, shall be vested in a Board of Directors (the "Board ").
5.02. No Compensation. No member of the Board (each a "Director" and collectively
"Directors ") shall receive compensation for services rendered to CASA.
5.03. Executive Director. The Board shall have the authority to employ or discharge an
Executive Director, who shall be the chief administrative officer of CASA and who shall be
responsible to the Board for the management of the day - to-day business affairs of CASA. The
Executive Director may be assisted by such additional staff as authorized by the Board.
5.04. Statement of Responsibilities. Each Director shall sign the CASA of Tarrant
County Board of Directors Statement of Responsibilities, which is attached hereto as Exhibit B.
5.05. Number: Members. The number of Directors shall be fixed by the Board; the
number of Directors shall be at least nine (9), but not more than twenty -four (24). The Board
shall consist of Members at Large elected in accordance with these Bylaws.
5.06. Election of Members at Large. Members at Large shall be elected by the Board.
5.07. Term. Each Member at Large shall hold office for a term of three (3) years or
until his or her successor shall have been elected and qualified, or until his or her earlier death,
resignation or removal.
No Member at Large shall serve on the Board for more than two (2) consecutive terms.
A former Member at Large may again serve as a Member at Large one (1) calendar year
following the completion of his or her previous term.
5.08. Vacancies. Except as otherwise provided in the Bylaws, persons to fill any
vacancy occurring in the Board shall be nominated in accordance with Article X hereof, and the
Board shall vote with respect to such nominations. A Director elected to fill a vacancy shall be
elected for the unexpired term of his or her predecessor in office, or until his or her successor
qualifies, or until his or her earlier death, resignation or removal.
5.09. Directors serving as legal counsel. Board members who are licensed attorneys
in good standing are not prohibited from providing legal counsel to CASA; provided, however,
that any Director providing legal counsel to CASA shall abstain from any Board discussions and
voting on matters related to his or her service as legal counsel.
ARTICLE VI: Meeting of Directors
6.01. Meetings. The Board shall meet at least quarterly each year, at a site designated
by the President. Additional meetings of the Board may be called by the President or by at least
25% of the Directors.
6.02. Notice. Notice of each meeting of the Board shall be given to each Director not
less than seven (7) days prior to the date of the meeting by written notice delivered personally
or sent by mail, telegram, electronic mail or facsimile at his or her address as shown by the
records of the Corporation. Notice shall be deemed to be delivered when: (1) if mailed, when
deposited in the United States mail so addressed with postage thereon prepaid; (2) transmitted
to a facsimile number provided by the Director for the purpose of receiving notice; (3)
transmitted to an electronic mail address provided by for the purpose of receiving notice; or (4)
communicated by any other form of electronic transmission consented to by the Director. Any
Director may waive notice of any meeting in writing. The attendance of a Director at any
meeting shall constitute a waiver of notice of such meeting, except where a Director attends a
meeting for the express purpose of objecting to the transaction of any business because the
meeting is not lawfully called or convened. Neither the business to be transacted at, nor the
purpose of, any regular or special meeting of the Board need be specified in the notice or waiver
of notice of such meeting, unless specifically required by law or by these Bylaws.
6.03. Qqorum. At any meeting of the Board, a simple majority (51%) of the Directors
shall constitute a quorum; however, if less than a simple majority of the Directors are present at
said meeting, a majority of the Directors then present may adjourn the meeting from time to time
without further notice.
6.04. Manner of Acting. The act of a majority of the Directors present at a meeting at
which a quorum is present shall be the act of the Board, unless the act of a greater number is
required by law or by these Bylaws.
6.05. Informal Action by Directors. Any action required by law to be taken at a meeting
of Directors, or any action which may be taken at a meeting of Directors, may be taken without a
meeting if a consent in writing setting forth the action so taken shall be signed by all of the
Directors. For the purposes of this section, an electronic mail message from a Director may
constitute a consent in writing.
6.06. Absences. Any Director absent three (3) consecutive meetings shall
automatically forfeit his /her directorship upon the third consecutive absence; provided, however,
the Board may vote to re- instate the former Director at the following regularly scheduled
meeting of the Board.
ARTICLE VII: Officers
7.01. Officers. The Officers of CASA shall be the President, President - Elect,
Treasurer, Secretary, Immediate Past President, and such other Officers as may be elected in
accordance with the provisions of this Article. The Board may elect or appoint such other
Officers, including one or more Assistant Secretaries and one or more Assistant Treasurers, as
it shall deem desirable, with such Officers to have the authority and perform the duties
prescribed, from time to time, by the Board of Directors. Any two or more offices may be held
by the same person, except the offices of President, Secretary, and Treasurer.
7.02. Election. The Officers shall be elected by the Directors at a meeting of the Board
held in accordance with Article VI of the Bylaws. New offices may be created and filled, and any
vacancies occurring in any office, may be filled by the Board.
7.03. Term. Each Officer shall serve for a term of one (1) year or until his or her
successor shall have been duly elected and shall have qualified. The term of each Officer shall
be effective January 1 through December 31 of each year, unless otherwise specified by the
Board.
Board. 7.04. Removal. Any Officer may be removed by the Board in the sole judgment of the
705 Duties. The Officers shall perform the duties prescribed by these Bylaws and
shall assume such additional duties as may be prescribed by the President with the
concurrence of the Board.
(a) President: The President shall preside at all meetings of the Board and
the Governance Committee, and shall be an ex- officio member of all
committees and subcommittees. The President shall perform all duties
incident to the office of President and such other duties as may be
assigned by the Board. The President shall chair the Governance
Committee.
(b) President - Elect: The President -Elect shall succeed the President.
Moreover, the President - Elect, in the absence or disability of the
President, shall have and exercise the powers of the President. The
President -Elect shall chair the Program Committee.
(c) Treasurer: The Treasurer shall have charge and custody of, and be
responsible for, all funds received by CASA from any source whatsoever,
and deposit or cause to be deposited all such funds in such depositories
as are approved by the Board. The Treasurer shall keep or cause to be
kept proper books of account and other books showing at all times the
amount of funds and other property belonging to CASA. The Treasurer
shall submit a report to the Board of the accounts and the financial
conditions of CASA at meetings of the Board, prepare and submit an
annual financial report to the Board after the end of each fiscal year, and
prepare an annual budget to be presented to the Finance /Fund
Development Committee. The Treasurer shall serve as Chair of the
Finance /Fund Development Committee.
(d) Secretary: The Secretary shall see that the attendance and minutes of
the Board and Governance Committee are kept, ensure that notices are
duly given in accordance with the provisions of these Bylaws or as
required by law, be custodian of all Child Advocate records, keep or
cause to be kept a list of the names and current addresses of all Directors
and, in general, perform all duties incident to the office of Secretary.
(e) Immediate Past President: The Immediate Past President shall serve as
an advisor to the President and perform any other tasks delegated by the
Board.
ARTICLE VIII: Advisory Board
8.01. FuFunction. The Advisory Board shall offer advice and counsel to CASA and its
Board regarding public relations and fund development. Members of the Advisory Board shall
serve solely in an advisory capacity and in no event shall be deemed to be Directors of the
Corporation.
8.02. Members. Members of the Advisory Board shall be appointed by the Board from
persons in the following groups:
(a) Program Directors of Child Protective Services for the Texas Department
of Human Services.
(b) Assistant District Attorneys assigned to represent Child Protective
Services cases for the Department of Human Services.
(c) Former Directors no longer serving on the Board.
(d) Other friends of CASA.
Directors currently serving on the Board shall not be members of the Advisory Board.
8.03. Number. Term. The Advisory Board shall consist of no greater than fifty (50)
members who shall serve two -year terms.
8.04. Meetings. Meetings of the Advisory Board may be held at least once per
calendar year.
ARTICLE IX: Committees
9.01. Standing Committees. Except as otherwise stated in these Bylaws, the Standing
Committees of CASA shall be: (1) the Governance Committee; (2) the Program Committee;
and (3) the Finance/Fund Development Committee.
9.02. Ad Hoc Committees. Ad Hoc Committees, as may be appropriate, may be
created at any time by action of the Board. Such committees shall have powers and duties as
the Board may determine.
9.03. Control and Suipervision. Committees shall at all times remain subject to the
control and supervision of the Board.
9.04. Term of Standin Committees. The term of each Standing Committee shall be
effective January 1 through December 31 of each year, unless otherwise specified by the
Board.
ARTICLE X: Governance Committee
10.01, Members. The Governance Committee shall consist of the Officers of CASA;
and up to three (3) additional Members at Large appointed by the President.
10.02. Powers. The Governance Committee shall have all the power and authority of
the Board except that it shall not have the authority:
(a) to approve the annual budget of CASA;
(b) to employ or discharge the Executive Director;
(c) to elect, appoint or remove any Director;
(d) to amend, alter or repeal these Bylaws;
(e) to amend the Articles of Incorporation;
(� to adopt a plan of merger or adopting a plan of consolidation with another
corporation;
(9) authorizing the sale, lease, exchange, or mortgage of all or substantially
all of the property and assets of the Corporation;
(h) authorizing the voluntary dissolution of the Corporation or revoking
proceedings therefor;
(i) adopting a plan for the distribution of the assets of the Corporation; or
(j) amending, altering, or repealing any resolution of the Board which by its
terms provides that it shall not be amended, altered, or repealed by the
Executive Committee.
10.03. Annual Review of Bylaws. The Governance Committee shall review these
Bylaws at least annually and may recommend any amendments as a result of such review to
the Board for its approval pursuant to Article XIII.
10.04. Personnel Matters. The Governance Committee will provide oversight and
recommendations to the Board regarding all employment - related matters of employees and
independent contractors of CASA and shall periodically review the personnel policies of CASA
and will evaluate the performance of the Executive Director annually and shall receive
information and reports from the Executive Director concerning the performance of the
employees of the Corporation. The Executive Director shall recuse himself or herself from
discussions concerning his or her evaluation.
10.05. Nominations. The Governance Committee will be responsible for nominations to
CASA Board of Directors and Advisory Board by and through a Nominating Subcommittee. The
President -Elect shall chair the Nominating Subcommittee along with one other member of the
Governance Committee, appointed by the Chair and up to three (3) additional Directors,
appointed by the Chair; provided, however, that no more than two (2) persons shall serve for
more than two (2) consecutive years on the Nominating Subcommittee.
(a) Annual Elections. No later than thirty (30) days prior to the final meeting
of the Board of each calendar year, the Chair of the Nominating Subcommittee shall
request suggestions from the Officers and the Board for nominations for Directors,
Officers, and members of the Advisory Board and the Nominating Subcommittee, as
appropriate. The Nominating Subcommittee shall develop a list of nominations for such
positions, based on such suggestions and on other recommendations by the members
of the Nominating Subcommittee.
The list of nominations shall be presented to the Board at the final meeting of the
Board of each calendar year. Immediately following the presentation of the list,
nominations may be made from the floor by any Director, provided the consent of the
nominee shall have been secured.
(b) Vacancies. In the event a vacancy occurs for an unexpired term or as a
result of an increase in the number of Directors, the Nominating Subcommittee may be
requested by the Governance Committee from time to time to nominate persons to serve
on the Board.
10.05. Report. The Governance Committee shall report any of its actions to the Board
at the next meeting of the Board.
ARTICLE XI: Finance /Fund Development Committee
11.01. Members. The Finance /Fund Development Committee shall consist of the
Treasurer, who shall serve as the Chair, the Executive Director, and such other persons
selected by the Chair.
11.02. Duties. The Finance /Fund Development Committee shall supervise the financial
affairs of CASA, present the annual budget to the Board, make financial recommendations to
the Board, supervise the annual audit of the CASA, file an audit report annually with the Board
and submit a report of the financial status of CASA to the Board at each meeting of the Board,
develop and execute a plan to provide for adequate funding for CASA and assist the staff of
CASA as requested. The books and accounts of CASA shall be kept in accordance with sound
accounting practices, and it shall be the responsibility of the Finance /Fund Development
Committee to monitor and supervise such practices.
11.03. Meetings. The Finance /Fund Development Committee shall meet as determined
by the Chair and report any of its actions to the Board as necessary.
11.04. Special Events. The Finance /Fund Development Committee shall have the
authority from time to time to implement plans for fundraising events as the committee sees fits
and appoint subcommittees to implement and plan such events at its discretion.
ARTICLE XII: Program Committee
12.01. Members. The Program Committee shall consist of the President - Elect, who
shall serve as Chair of the Committee, the Executive Director or designated staff persons, and
such other persons as the Chair appoints.
12.02.. Duties. The Program Committee may review and make recommendations
regarding all matters related to the volunteer organization at the Board, casework or special
projects levels, and may assist in determining policy and activities related to the work done by
CASA volunteers.
12.03. Meetings. The Program Committee shall meet as needed and shall report to the
Board as necessary.
ARTICLE XIII: Amendments
The Board shall have the power to alter, amend or repeal these Bylaws at any meeting
of the Board by a vote of two- thirds (2/3) of the Directors present, provided that written notice of
the proposed change is given at least seven (7) days prior to such meeting.
ARTICLE XIV: Waiver of Notice
Whenever any notice is required to be given under the provisions of the Act or under the
provisions of these Bylaws, a waiver thereof in writing signed by the person or persons entitled
to such notice whether before or after the time stated therein shall be deemed equivalent to the
giving of such notice. For the purposes of this Article, an electronic mail message from the
person or persons entitled to such notice, stating that such person or persons waives the
required notice shall be considered in writing and signed.
ARTICLE XV: Fiscal Year
The fiscal year of CASA shall begin on the first day of January and end on the last day of
December of each year.
ARTICLE XVI: Indemnification
16.01. Persons. The Corporation shall indemnify to the extent provided in Sections
16.02, 16.03 or 16.04 of this Article:
(a) Any person who is or was a Director, Officer, agent or employee of the
Corporation; and
(b) Any person who serves or served at the Corporation's request as a
director, officer, agent, employee, partner or trustee of another
corporation, or of a partnership, joint venture, trust or other enterprise.
16.02. Extent in Derivative Suits. In case of a suit by or in the right of the Corporation
against a person named in Section 16.01 by right of his or her holding a position named in
Section 16.01, the Corporation shall indemnify him, if he or she satisfies the standard in Section
16.03, for expenses (including attorneys' fees, but excluding amounts paid in settlement)
actually and reasonably incurred by him or her in connection with the defense or settlement of
the suit.
16.03. Standard in Deri vative Suit. In case of a suit by or in the right of the Corporation,
a person named in Section 16.01 shall be indemnified only if:
(a) He or she is successful on the merits or otherwise; or
(b) He or she acted in good faith in the transaction which is the subject of the
suit, and in a manner he or she reasonably believed to be in, or not
opposed to, the best interests of the Corporation. However, he or she
shall not be indemnified in respect of any claim, issue or matter as to
which he or she has been adjudged liable for negligence or misconduct in
the performance of his or her duty to the Corporation unless (and only to
the extent that) the court in which the suit was brought shall determine,
upon application, that despite the adjudication, but in view of all the
circumstances, he or she is fairly and reasonably entitled to indemnity for
such expenses as the court shall deem proper.
16.04. Extent in Non - Derivative Suits. In case of a suit, action or proceeding (whether
civil, criminal, administrative or investigative), other than a suit by or in the right of the
Corporation, together hereafter referred to as a non - derivative suit, against a person named in
Section 16.01 by reason of his or her holding a position named in Section 16.01, the
Corporation shall indemnify him or her, if he or she satisfies the standard in Section 16.05, for
amounts actually and reasonably incurred by him or her in connection with the defense or
settlement of a non - derivative suit as:
(a) Expenses (including attomeys' fees);
(b) Amounts paid in settlement;
(c) Judgments, and
(d) Fines.
16.05. Standard in Non - Derivative Suits. In case of a non - derivative suit, a person
named in Section 16.01 shall be indemnified only if:
(a) He or she is successful on the merits or otherwise; or
(b) He or she acted in good faith in the transaction which is the subject of the
non - derivative suit, and in a manner he or she reasonably believed to be
in, or not opposed to, the best interests of the Corporation and, with
respect to any criminal action or proceeding, he or she had no reason to
believe his or her conduct was unlawful. The termination of a
non - derivative suit by judgment, order, settlement, conviction, or upon a
plea of nolo contendefe or its equivalent shall not, of itself, create a
presumption that the person failed to satisfy the standard of this Section
16.05(b).
16.06. Determination That Standard Has Been Met. A determination that the standard of
Section 16.03 or Section 16.05 has been satisfied may be made by a court. Or, except as
stated in Section 16.05(b), the determination may be made by:
(a) a majority of the Directors of the Corporation (whether or not a quorum)
who were not parties to the action, suit or proceeding; or
(b) independent legal counsel in a written opinion.
16.07. Proration. Anyone making a determination under Section 16.06 may determine
that a person has met the standard as to some matters but not as to others, and may
reasonably prorate amounts to be indemnified.
16.08. Advance Payment. The Corporation may pay in advance any expenses
(including attorneys' fees) which may become subject to indemnification under Sections 16.01
through 16.07, if:
(a) the Board of Directors authorizes the specific payment; and
(b) the person receiving the payment undertakes in writing to repay unless it
is ultimately determined that he or she is entitled to indemnification by the Corporation
under Section 16.01 through Section 16.07.
16.09. Non - Exclusive. The indemnification provided by Sections 16.01 through 16.07
shall not be exclusive of any other rights to which a person may be entitled by law, bylaw,
agreement or disinterested directors, or otherwise.
16.10. Continuation. The indemnification and advance payment provided by Sections
16.01 through 16.08 shall continue as to a person who has ceased to hold a position named in
Section 16.01 and shall inure to his or her heirs, executors and administrators.
16.11. Insurance. The Corporation may purchase and maintain insurance on behalf of
any person who holds or who has held any position named in Section 16.01 against any liability
incurred by him or her in any such position, or arising out of his or her status as such, whether
or not the Corporation would have power to indemnify him or her against such liability under
Section 16.01 through 16 08.
16.12. Reports. Indemnification payments, advance payments and insurance payments
made under Sections 16.01 through 16.11 shall be reported in writing to the Board of Directors
with the next notice of annual meeting, or within six months, whichever is sooner.
16.13. Private Foundation Exception. Notwithstanding anything to the contrary
contained in these Bylaws, if the Corporation is ever determined to be a private foundation, as
defined in Section 509 of the Code, any indemnification provided for by this Article any
insurance premiums paid on account of such indemnification provisions, shall be limited to the
payment or reimbursement of expenses (other than taxes, penalties, or expenses of correction)
including attorneys' fees, incurred with respect to the defense of a judicial or administrative
proceeding involving Chapter 42 of the Code or state laws relating to the mismanagement of
funds of charitable organizations, if:
(a) Such expenses are reasonably incurred in connection with such
proceeding;
(b) The defense is successful, or such proceeding is terminated by
settlement, and the act or failure to act which led to the liability for tax
under Chapter 42 was neither willful nor without reasonable cause; and
(c) The expenses are incurred by or on behalf of an Officer or Director of the
Corporation, or any person having powers or responsibilities similar to
those of officers or directors, and with respect to any act or failure to act,
the employees of the Corporation having authority or responsibility with
respect to such act or failure to act.
ARTICLE XVII: Dissolution
Upon the dissolution of the Corporation, the Board of Directors shall, after paying or
making provisions for the payment of all liabilities of the Corporation, dispose of all the assets of
the Corporation, exclusively for the purpose of the Corporation in such a manner as shall qualify
as an exempt organization or organizations under Section 501(c)(3) of the Code, as the Board
of Directors shall determine.
Any such assets not so disposed of shall be disposed of by the district court in which the
principal office of the Corporation is then located, exclusively for such purposes or to be
organized and operated as such court shall determine, which are organized and operated
exclusively for such purposes.
Exhibit "A"
Vision Statement:
CASA of Tarrant County the Tarrant County, provides hope, opportunity and protection to
abused and neglected children in foster care.
Mission Statement:
CASA of Tarrant County assists the family court system by providing trained, court-
appointed volunteers who advocate on behalf of abused and neglected children by
making recommendations for safe and permanent homes.
Exhibit "B"
CASA of Tarrant County
Board of Directors Statement of Responsibilities
PURPOSE:
CASA Board of Directors is an entity that articulates the stated mission, monitors operations,
provides financial oversight, and ensures adequate financial resources for CASA of Tarrant
County. This Statement of Responsibilities documents the expectations of existing and future
board members of this organization.
MISSION:
CASA of Tarrant County recruits, trains, and supervises community volunteers who serve as
independent voices in court on behalf of abused and neglected children's best interest and in
pursuit of safe, permanent homes.
SCOPE:
By accepting membership on CASA Board of Directors I agree to uphold the following Core
Commitments of Board Members and to be accountable for the Board Member Responsibilities.
CORE COMMITMENTS OF BOARD MEMBERS:
1. To be accountable to other Board members for fulfilling my responsibilities on this Board.
2. To use relationships I have in the community to gain support for CASA.
3. To be passionately aggressive in pursuing the mission of CASA.
4. To actively promote CASA and encourage and support its staff.
5. To maintain a "team player" attitude in all Board activities, recognizing the diverse
strengths of our board.
BOARD MEMBER RESPONSIBILITIES:
1. 1 agree to fulfill to the best of my ability the Ten Basic Responsibilities of Nonprofit
Boards attached to this agreement.
2. 1 agree to attend monthly board meetings and to serve on one board committee.
3. 1 agree to make a personal financial contribution to CASA in conjunction with the annual
Board Campaign.
4. 1 agree to actively engage in fundraising for CASA, in whatever ways are best suited for
me. These may include supporting the Judge Scott Moore Awards Dinner, purchasing
or selling Parade of Playhouses raffle tickets, or providing new prospect names and
contact information to the Director of Development annually.
5. 1 agree to serve a three year term.
6. 1 agree to follow and be knowledgeable of our Bylaws.
tsoara members Signature Date
TEN BASIC RESPONSIBILITIES OF NONPROFIT BOARD
1. Determine the organization's mission and purpose. It is the board's responsibility to
create and review a statement of mission and purpose that articulates the organization's
goals, means, and primary constituents served.
2. Select the chief executive. Boards must reach consensus on the chief executive's
responsibilities and undertake a careful search to find the most qualified individual for
the position.
3. Provide proper financial oversight. The board must assist in developing the annual
budget and ensuring that proper financial controls are in place.
4. Ensure adequate resources. One of the board's foremost responsibilities is to provide
adequate resources for the organization to fulfill its mission.
5. Ensure legal and ethnical integrity and maintain accountability. The board is ultimately
responsible for ensuring adherence to legal standards and ethnical norms.
6. Ensure effective organizational planning. Boards must actively participate in an overall
planning process and assist in implementing and monitoring the plan's goals.
7. Recruit and orient new board members and assess board performance. All boards have
a responsibility to articulate prerequisites for candidates, orient new members and
periodically and comprehensively evaluate its own performance.
8. Enhance the organization's public standing. The board should clearly articulate the
organization's mission, accomplishments, and goals to the public and gamer support
from the community.
9. Determine, monitor, and strengthen the organization's programs and services. The
board's responsibility is to determine which programs are consistent with the
organization's mission and to monitor their effectiveness.
10. Support the chief executive and assess his or her performance. The board should
ensure that the chief executive has the moral and professional support he or she needs
to further the goals of the organization.
C CASA
court Appointed Special Advocates
FOR CHILDREN
CASA OF TARRANT COUNTY
JOB DESCRIPTIOP
-MARCH - 20'
Position: Casework Supervisor
Status: Exempt
Reports to: Program Director
General Summary:
The CASA Casework Supervisor reports to the Program Director and is responsible for coaching,
directing, guiding and supporting CASA volunteers. The volunteer advocate is the heart and soul of
the CASA program. Therefore, it is of the utmost importance that the casework supervisor develop
and maintain individual relationships that focus on expectations, attention to need, encouragement
and mutual respect — spirit of team, is a must! CASA volunteers should at all times feel supported,
valued and appreciated.
Skills, Knowledge and Experience:
• Proficiency in volunteer management; minimum of three years experience
• Knowledge of the child welfare system
• Strong interpersonal skills; ability to develop and maintain professional and respectful
relationships
• Demonstrated commitment to cultural sensitivity
• Proficiency in problem solving and conflict resolution skills
• Excellent communication skills, both written and oral
• Strong organizational skills
• Proficiency in computer software applications: Microsoft Office, Word, Excel, Outlook
• Bachelor's Degree in social work or related field (preferred)
Essential Responsibilities and Duties:
1. Ensure that the mission and goals of CASA of Tarrant County are met
• Understand and have passion for the mission of the organization; dedicated to elevating
mission effectiveness, which translates to serving more children
• Represent the organization with professionalism, personal integrity and a commitment to
excellence at all times.
• Participate in goal setting for program objectives, strategies and tactics.
• Assist with tracking of agency progress towards achieving annual goals.
2. Implement and manage all areas of casework supervision
• Demonstrate knowledge in all areas of casework: navigation and professional protocol of legal
system; infrastructure of DFPS system; availability of resources; minimum expectation
standards
Demonstrate knowledge of each child's needs, case history and pertinent details of the case
Maintain case files according to CASA's policies and procedures, specifically following
minimum expectation standards
f
CASA
Court Appointed Special Advocates
FOR CHILDREN
CASA OF TARRANT COUNTY
JOB OESCRIPTIOP
• Maintain volunteer files according to CASA's policies and procedures, specifically following
minimum expectation standards
• Provide coaching, direction, guidance, and support to assigned volunteers in accordance with
CASA's policies and procedures
• Represent CASA as a professional and positive liaison to the court, DFPS, other government
agencies, professional collaborations and other relevant organizations
• Ensure effective communication between the volunteers, CPS, the courts, attorneys and other
relevant parties
• Maintain electronic tracking of all case and volunteer communications
• Respond to volunteer, either by phone or email within a 24 hour period, during
standard business hours, and maintain documentation regarding the response
• Document timely notification to volunteer in regards to all court dates and staffings
• Accompany volunteer, or arrange coverage by another casework supervisor, for all court
appearances and staffings
• Coordinate volunteer assignment to new cases in a timely manner
• Maintain timely and appropriate communication with Program Director regarding any problems
encountered in regards to volunteers and/or open cases
• Determine, through proper documentation, when implementation of progressive discipline of a
volunteer is necessary; discusses with Program Director prior to notifying the volunteer
• Participate in activities designed for increased volunteer retention
• Coordinate the return of the completed case file and conducts an evaluation of the case and
the volunteer in accordance with the agency policies and procedures
• Prepare monthly program reports as directed by the Program Director and/or Executive
Director
• Participate in all program meetings
• Participate in agency quarterly audits to facilitate quality assurance
• Demonstrate proficiency in preparation of electronic and written communications
• Demonstrate proficiency in Microsoft Office, Word, Excel and Outlook
3. Related Activities within the Agency:
• Participate in all special events and fundraising activities.
• Participate in continuing education opportunities as appropriate, includes attendance at
National and State conferences from time to time.
• Serve as an ambassador of the organization; take advantage of opportunities to tell our story
4. Other Miscellaneous Requirements:
Ability to sit and type at computer for at least 4 hours per work day
Ability to lift 5 -10 pounds for office supplies or AV equipment
In accordance with the CASA of Tarrant County team philosophy, the person filling this position
Susan Chapman
6816 Riverdale Dr.
Fort Worth, TX. 76132
Phone: 817.991.6786
Email: suechapman78 @yahoo.com
Education
August 1972 RN/BA Nursing/Psychology, Providence Hospital School of Nursing/Duns Scotus
College
Work Experience
1972 -1973 Staff RN Providence Hospital, Southfield, MI.
Responsible for direct patient care on Medical - Surgical unit
1974 -1975 Charge Nurse GYN /Post Partum, Providence Hospital, Southfield, MI.
Directed the care of 30+ patients and a staff of six
1976 -1977 Staff RN High Risk Labor & Delivery, Providence Hospital, Southfield, MI
Responsible for direct patient care for high risk Obstetrical patients; ante - partum, labor &
delivery, recovery and post - partum
1977 -1982 Charge Nurse High Risk Labor & Delivery Unit, Providence Hospital, Southfield, MI
Directed the care of 10 -15 high risk patients and a staff of 10
1983 -1984 Staff RN Presbyterian Hospital, Albuquerque, NM
Responsible for the direct patient care of Surgical Urology patients
1997- Present Casework Supervisor, CASA of Tarrant County
Direct supervision of 30+ trained Advocates in adherence to the National and Texas CASA
standards
Volunteer Work
1988 -1991
PTA Volunteer Ridglea Hills Elementary
1992 -1994
PTA Board Ridglea Hills Elementary
1994 -1995
PTA President, Ridglea Hills Elementary
1995 -1997
PTA Volunteer, Monnig Middle School
1997 -1998
Management Team Monnig Middle School
1991 -1994
Volunteer CASA of Tarrant County
1993 -1996
Board of Directors, CASA of Tarrant County
2006 -2007
Volunteer DFW Pug Rescue
2008 - Present
Director DFW Pug Rescue
References
Upon request
Rhodes Osiek & Company, L. L. P • Certifled Public Accountants
Curt H. Oslek
Bryan K. Rhodes
Joan T. Washburn
usa M. Wharton
INDEPENDENT AUDITOR'S REPORT
To the Board of Directors
CASA of Tarrant County, Inc.:
We have audited the statements of financial position of the CASA of Tarrant
County, Inc., (a Texas Non - Profit Corporation) as of December 31, 2009 and
2008 and the related statements of activity, changes in net assets,
functional expenses and cash flows for the years then ended . These financial
statements are the responsibility of the management
County, Inc. Our responsibility is CASA of Tarrant
statements based on our audits. to of the express an opinion on these financial
n
We conducted our audits in accordance with auditing standards generally
accepted in the United States of America. Those standards require that we
plan and perform the audits to obtain reasonable assurance about whether the
financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures
in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our
audits provide a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in
all material respects, the financial position of the CASA of Tarrant County,
Inc., as of December 31, 2009 and 2008 and the changes in its net assets and
its cash flows for the years then ended, in conformity with accounting
principles generally accepted in the United States of America.
Arlington, Texas
July 19, 2010 /
2170 'Nest Interstate 20 Amin ton, i
9 exas 16017 817- 274 -1100
FAX 817-261 -01 19
CASA OF TARRANT COUNTY, INC.
STATEMENTS OF FINANCIAL POSITION AS OF
DECEMBER 31 2009 AND 2008 (NOTE 1)
ASSETS
Cash and cash equivalents
Grants receivable
Prepaid expenses
Property and equipment, at cost, net of
accumulated depreciation (Note 2)
Security deposit
Assets restricted for
permanent endowment (Notes 3 and 11)
Total assets
LIABILITIES AND NET ASSETS
Liabilities:
Accounts payable and accrued expenses
Unearned revenue
Total liabilities
Net Assets:
Unrestricted operating net assets
Temporarily restricted net assets (Note 10)
Permanently restricted net assets (Note 11)
Net assets
Total liabilities and
net assets
DECEMBER 31 2009 DECEMBER 31, 2008
$ 236,508
$ 382,791
163,668
95,042
0
0
14,932
15,539
6,114
6,114
70,346
68,175
$ 991,568
$ 567,661
$ 3,124 $ 20,110
25,000 20,000
28,124 40,110
381,040
443,934
61009
13,494
76— '395
70,123
463,444
527,551
$ 49_1568 $ 567v661
the accompanying notes are an integral part
of these financial 3taLf -menu
2
CASA OF TARRANT
COUNTY, INC.
STATEMENTS OF
FOR THE
ACTIVITY AND CHANGES IN NET ASSETS
YEAR ENDED DECEMBER 31, 2009
UNRESTRICTED
TEMPORARILY
REST_ RICTED
PERMANENTLY
RESTRICTED TOTAL
SUPPORT AND REVENUES:
Contributions
Grants from Texas CASA
Grants from National CASA
Grants from VOCA
Grants from OVAG
Grants from other agencies
Special events
In -kind contributions
Interest income
Miscellaneous income
Net assets released from
$ 323,459
103,753
26,117
66,638
30,041
52,613
155,498
8, 688
(236)
$ 6,500
0
p
0
0
p
0
0
0
0
$ 4,100
0
0
0
0
0
0
0
2,172
0
$ 334,059
103,753
26,117
66,638
30,041
52,613
155,498
8,688
2,507
(236)
Restrictions (Note 9)
13,985
(13,985
0
0
Total Support and Revenues
780,891
(7,485.)
6,272
779,678
EXPENSES:
Program Services:
CASA
689,044
p
0
L89,044
Total program services
689,044
p
0
689,044
Support Services:
Administration
Fundraising
69,628
_85,113
0
0
0
0
69,628
85,113
Total support services
154,741
p
0
154,741
Total Expenses
CHANGE IN NET ASSETS
843j785
(62,894)
p
(7,485)
0
6,272
84_3L785
(64,107)
NET ASSETS, Beginning of Year
493,934
13,499
70,123
527,551
NET ASSETS, End of Year $
381e04 0
$ 6,009
$ 76, 395 $
463, 444
The accompanying notes are an integral part
Of these financial statements.
3
CASA OF TARRANT COUNTY, INC.
STATEMENTS OF ACTIVITY AND CHANGES IN NET ASSETS
FOR THE YEAR ENDED DECEMBER 31, 2008
TEMPORARILY PERMANENTLY
UNRESTRICTED RESTRICTED RESTRICTED TOTAL
SUPPORT AND REVENUES:
Contributions
Grants from Texas CASA
$ 495,142
$ 13,494
$ 4,200
$ 512,836
Grants from National CASA
67,948
3,329
0
0
0
67,948
Grants from VOCA
58,264
0
0
3,329
Grants from OVAG
53,078
0
0
58,264
Grants other
2,753
0
0
53,078
Grants from other agencies
15,000
0
0
2,753
Special events
142,369
0
0
15,000
In -kind contributions
14,683
0
0
142,369
Interest income
607
0
0
14,683
Miscellaneous income
800
0
3,046
3,653
0
800
Total Support and Revenues
853,973
13,494
7,246
874,713
EXPENSES:
Program Services:
CASA
662,307
0
0
662,307
Total program services
662,307
0
0
662,307
Support Services:
Administration
44,858
0
Fundraising
75,984
0
0
44,858
0
75,984
Total support services
120,842
0
0
120,842
Total Expenses
783,149
0
0
783,149
CHANGE IN NET ASSETS
70,824
13,494
7,246
91,564
NET ASSETS, Beginning of Year
373,110
0
62,877
435,987
NET ASSETS, End of Year $
443 34
$ 13,494
$ 70 12 $
5251
The accompanyinq notes are an integrai part
Of these financial *atpments.
4
CASA OF TARRANT COUNTY, INC.
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED DECEMBER 31, 2009
Child
Advocates Admini- Fund Total
Program stration Raising 2009
Salaries
Employee benefits
Payroll taxes
Total salaries and
Related expenses
Professional fees
Training and travel
Other operating expense
Marketing
Fundraising
Special Events
Volunteer recognition
Office expense
Telephone
Postage
Printing
Occupancy
Insurance
Total expenses before
Depreciation
Depreciation
Total expenses
$ 397,949
$ 43,778
$ 53,146
$494,873
66,843
4,577
4,858
76,278
30,740
3,382
4,105
38,227
495,532
51,737
62,109
609,378
0
5,000
0
5,000
7,975
0
0
7,975
21,075
3,116
1,831
26,022
10,568
0
0
10,568
0
0
12,921
12,921
47,300
0
0
47,300
2,574
0
0
2,574
7,385
608
695
8,688
3,588
295
338
4,221
8,179
674
770
9,623
7,121
0
0
7,121
68,514
5,642
6,449
80,605
4,024
1,412
0
5,436
683,835
68,484
85,113
837,432
5,209
1, 144
0
6,353
$ 689, 044 $
69, 628 $
85, 113 $
84
fhe 10companyinq notes are an integral part
of these financiil stitements
5
CASA OF TARRANT COUNTY, INC.
STATEMENT OF FUNCTIONAL EXPENSES
FOR THE YEAR ENDED DECEMBER 31 2008
Salaries
Employee benefits
Payroll taxes
Total salaries and
Related expenses
Professional fees
Training and travel
Other operating expense
Marketing
Fundraising
Special Events
Volunteer recognition
Office expense
Telephone
Postage
Printing
Occupancy
Insurance
Total expenses before
Depreciation
Depreciation
Total expenses
Child
Advocates
Admin-
Fund
Total
Program
istration Raising
2008
$ 365,870
$ 21,025
$ 49,056
$435,951
70,131
3,895
4,736
78,762
28,107
1,615
3,769
33,491
464,108
26,535
57,561
548,204
0
5,000
0
5,000
10,320
0
0
10,320
27,185
3,974
2,850
34,009
12,431
0
0
12,431
0
0
8,236
8,236
45,896
0
0
45,896
4,360
0
0
4,360
6,933
571
652
8,156
3,286
271
309
3,866
4,062
335
382
4,779
9,512
0
0
9,512
63,686
5,245
5, 994
74,925
3,628
1,412
0
5,040
655,407
43,343
75,984
774,734
6,900
1,515
0
8,415
$ 662, 307 $
44,858 $
Zjj 84 $ 783,149
The accompanying notes are an integral part
of these financidL staterr:ents
N.
CASA OF TARRANT COUNTY, INC.
STATEMENTS OF CASH FLOWS
FOR THE YEARS ENDED DECEMBER 31 2009 AND 2008
CASH FLOWS FROM OPERATING ACTIVITIES: DECEMBER 31, DECEMBER 31,
2009 2008
Change in net assets
(Deduct) items to convert excess of $(64,107) $ 91,564
support revenue over expenses to cash basis
Depreciation
(Increase) decrease in receivables
(Increase) decrease in prepaid expenses
(Increase) in security deposits
Increase(decrease) in accounts payable
(Increase)decrease in unearned revenue
Net cash generated (used) by operating
Activities
CASH FLOWS FROM INVESTING ACTIVITIES:
(Purchase) of property and equipment
(Purchase) of restricted investment
Net cash (used) by investing
Activities
Net increase (decrease) in cash and
Certificates of deposit
CASH AND CASH EQUIVALENTS, beginning of year
CASH AND CASH EQUIVALENTS, end of year
Interest expense
6,353 8,415
(68,626) (50,254)
0 5,799
0 0
(16, 986) 5, 748
5,000 0
(138,366) 61,272
(5,746) 0
(2,171) (8, 541)
(7,917) (8, 541)
(146,283) 52,731
382,791 330,060
$236
_,. 5 0 8 $ 38
E
The accompanyinq notes are an integral part
Of these financiai statements.
7
0 $ 0
CASA OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
FOR THE YEARS ENDED DECEMBER 31, 2009 AND 2008
(1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
History and Organization -
The CASA of Tarrant County, Inc. ( "CASA ") is a non - profit organization
formed in 1983 and is affiliated with the national organization of Court
Appointed Special Advocates. CASA provides trained volunteers who
monitor and represent abused and neglected children in the legal system.
CASA currently has eight full time employees and over 200 volunteers
serving the needs of children in the foster care system of Tarrant
County, Texas.
Basis of accounting -
CASA's financial statements are presented on the accrual basis of
accounting in accordance with the recommendations of the Financial
Accounting Standards Board in its Statement of Financial Standards
(SFAS) No. 117, "Financial Statements of Not - for - Profit Organizations ".
Under SFAS No. 117, CASA is required to report information regarding its
financial position and activities according to three classes of net
assets: unrestricted net assets, temporarily restricted net assets and
permanently restricted net assets.
Cash and cash equivalents -
For purposes of the statement of cash flows, CASA considers all highly
liquid investments with original maturities of three months or less to
be cash equivalents.
Property and Equipment -
Property and equipment acquired by CASA is depreciated on a
straight -line method based on the following useful lives:
Assets Estimated useful lives
Office furniture and fixtures
Equipment 5 -10 years
5 -10 years
The cost of additions and improvements that extend the useful life of a
particular asset are capitalized. Repair and maintenance costs are
charged to expense as incurred. Upon the sale of assets, the cost and
related accumulated depreciation are removed from the accounts, and any
gain or loss is included in income. Donated property and equipment is
recorded at its fair market value at the date of gift.
U. S. Federal Income Taxes -
The CASA of Tarrant County, Inc. is a not- for - profit organization exempt
from federal income taxes under Internal Revenue Code Section 501(c)(3)
and, accordingly, no provision for income taxes is included in the
financial statements. rn addition CASA has heen determined by the
.nternal Revenue Service not to he
ton 0g(_3) of the hmeaning �f Sec a orivare f e
erode_
3
CASA OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
FOR THE YEARS ENDED DECEMBER 31, 2009 AND 2008
(Continued)
(1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued)
Promises to give -
Unconditional promises to give are recognized when the donor makes a.
promise to give to CASA that is, in substance, unconditional. CASA uses
the direct write -off method to determine uncollectible unconditional
promises receivable. The write off is based on management's analysis of
specific promises made. All contributions receivable are deemed to be
collectible by management within one year.
Investments -
CASA follows the provisions of Statement of Financial Accounting
Standards No. 124, "Accounting for Certain Investments Held by Not -for-
Profit Organizations ". This statement requires investments with readily
determinable fair values to be stated at fair value with realized and
unrealized gains and losses included in the statement of activities.
Investments are stated at fair market values.
Use of Estimate -
The preparation of financial statements in conformity with generally
accepted accounting principles require management to make estimates and
assumptions that affect certain reported amounts and disclosures.
Accordingly, actual results could differ from these estimates.
Donated Services - '
In accordance with Statement of Financial Accounting Standards (SFAS)
No. 116, "Accounting for Contributions Received and Contributions Made ",
CASA records the estimated fair market value of donated goods at the
time of receipt when there is an objective basis available to measure
their value. Donated services requiring specific expertise are recorded
as contributions at their estimated fair value at the date of donation.
Many individuals volunteer their time and perform a variety of tasks
that assist CASA with specific program services, campaign solicitations
and various other activities that are not recorded as contributions,
since they do not meet the recognition criteria of SFAS No. 116.
Contributions -
Contributions received are recorded as unrestricted, temporarily
restricted, or permanently restricted support depending on the existence
or nature of any donor restrictions. Such contributions are required to
be reported as temporarily restricted support and are then reclassified
to unrestricted net assets upon the expiration of the time restriction.
Advertising costs -
Advertising Costs are expensed as incurred.
CASA OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
FOR THE YEARS ENDED DECEMBER 31, 2009 AND 2008
(Continued)
(1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (continued)
Compensated absences
Compensated absences have not been accrued because the amount cannot be
reasonably estimated.
Functional Allocation of Expenses -
The costs of providing the various programs and other activities have
been summarized on a functional basis in the statement of activities and
changes in net assets. Accordingly, certain costs have been allocated
among the programs and supporting services benefited.
(2) PROPERTY AND EQUIPMENT:
Property and equipment are summarized by major classifications as
follows:
12/31/2009 12/31/2008
Office furniture and fixtures $32,352 $30,286
Equipment 50,349 46,669
82,701 76,955
Less accumulated depreciation (67,769) (61,416)
$14,932 $15,539
Depreciation expense for December 31, 2009 and 2008 was $6,353 and
$8,415, respectively.
(3) ASSETS RESTRICTED FOR PERMANENT ENDOWMENT
The Organization invests the assets restricted for permanent endowment
in certificates of deposit with a local bank. The cost basis in the
certificates of deposits equals the market value.
(4) OBLIGATION UNDER OPERATING LEASE:
The organization leases its office facilities under an operating lease
that expires August 31, 2012. All of the organization's property and
equipment has been pledged as collateral against the office lease
commitment. Future minimum lease payments under this lease at December
31, 2009 are as follows:
December
31, 2010
$ 74,925
December
31, 2011
74,925
December
31, 2012
49,950
Total
$199,800
(5) RETIREMENT PLAN:
CASA has an informal retirement plan covering substantially all
employees. CASA makes annual contributions equal to 3% of each
>mployee's salary up to a maximum contribution of $2,000 per employee.
,'ASA contributed $13,479 and $10,992 to thi3 plan during 2009 and 2008,
respectively.
10
CASA OF TARRANT COUNTY, INC.
NOTES TO FINANCIAL STATEMENTS
FOR THE YEARS ENDED DECEMBER 31 2009 AND 2008
(Continued)
(6) MAJOR SOURCES OF SUPPORT:
CASA receives reimbursements of certain program service costs through
grants from the United States Department of Justice and the State of
Texas. Revenues from such grants are recognized to the extent that
qualified program service costs are expensed. CASA depends
significantly on its grants from state and federal agencies.
(7) DONATED SERVICES:
During the years ended December 31, 2009 and 2008, the value of
contributed services meeting the requirements for recognition in the
financial statements was $8,688 and $14,683, respectively. The $8,688
of contributed services for 2009 was recorded as In -kind contributions
and as CASA program costs of $2,890 and as fundraising expense of
$5,798. The $14,683 of contributed services for 2008 was recorded as
In -kind contributions and as CASA program costs of $13,943,
administration expense of $680 and fundraising expense of $60.
(8) SUBSEQUENT EVENTS:
The Organization evaluated subsequent events after the balance sheet
date of December 31, 2009 through July 15, 2010, which was the date the
financial statements were issued, and concluded that no additional
disclosures are required.
(9) NET ASSETS RELEASED FROM RESTRICTIONS:
Net assets were released from donor restrictions by incurring expenses
satisfying the restricted purposes or by occurrence of other events
specified by donors during the year.
Purpose restrictions accomplished: 12/31/09 12/31/08
CASA Program $ 10,945 $ 0
Technology upgrade and fixed assets 1,040 0
$ 13,985 $ 0
(10) TEMPORARILY RESTRICTED NET ASSETS:
Temporarily restricted net assets represent contributions and grants for
which the donors have imposed restrictions. Temporarily restricted net
assets are available for the following purposes:
Purpose of restrictions: 12/31/09 12/31/08
CASA Program $ 4,049 $ 8,494
Technology upgrade and fixed assets 1,960 5,000
$ 6,009 $13, 494
(11) RESTRICTED NET ASSETS:
Permanently restricted net assets are restricted for an endowment. Once
the corpus reaches .51()0,000, `_he interest will be Available to sipport
general acti_vitie9.
11
SUPPLEMENTAL INFORMATION
12
INDEPENDENT AUDITOR'S REPORT
ON ADDITIONAL INFORMATION
To the Board of Directors
CASA of Tarrant County, Inc.:
Our report on our audits of the basic financial statements of CASA of
Tarrant County, Inc. for the years ended December 31, 2009 and 2008
appears on page 1. Those audits were conducted for the purpose of
forming an opinion on the basic financial statements taken as a whole.
The additional information contained in Schedules I, II and III is
presented for purposes of additional analysis and is not a required
part of the basic financial statements. The information in Schedules
I, II and III has been subjected to the auditing procedures applied in
the audits of the basic financial statements and, in our opinion, is
fairly stated in all material respects in relation to the basic
financial statements taken as a whole.
X��
Arlington, Texas
July 19, 2010
13
CASA OF TARRANT COUNTY, INC.
TEXAS CASA SCHEDULE
FOR THE YEAR ENDED DECEMBER 31, 2009
Grantor Award Accrued Accrued
Program Title Amount 12/31/08 Receipts Disbursements 12/31/09
Texas CASA
#10 -27
2009 -2010 $189,972 $ 0 $ 13,796 $ 58,596 $ 44,800
Texas CASA
#09 -27
2008 -2009 66,860 5,417 50,574
45, 157 0
Total $2532 $ 5417 $ 64,370 $ 103,753 $ 44,800
14
CASA OF TARRANT COUNTY, INC.
VOCA SCHEDULE
FOR THE YEAR ENDED DECEMBER 31, 2009
Grantor
Award
Program Title
Amount
VOCA
#13575 -11
2009 -2010
$100,081
VOCA
#421- 09 -S26
2009 -2009
5,459
VOCA
#13575 -10
2008 -2009
55,423
Total $160.963
Accrued Accrued
12/31/08 Receipts Disbursements 12/31/09
S 0 $ 24,770 $ 33,027 $ 8,257
0 5,459 5,459 0
4,545 32,697
$ 4,545 $ 62,9926 $
15
28,152 0
66, 638 $ 8,257
CASA OF TARRANT COUNTY INC.
NATIONAL CASA SCHEDULE
FOR THE YEAR ENDED DECEMBER 31, 2009
Grantor Award
Program Title Amount
National CASA
#TX10532 -09- 0708 -E2
2009 -2010 $ 16,500 $
National CASA
#TX10532 -08- 0708 -E1
2008 -2009 22,000
Payable Payable
12/31/08 Receipts Disbursements 12/31/09
0 $ 8,400 $ 7,618 $ (782)
(4,271) 14,400 18,499 (172)
Total $ 3=8_0 $ (4,271) $ 25,800 $ 26,117 $ (954)
16
CASA OF TARRANT COUNTY, INC.
OVAG SCHEDULE
FOR THE YEAR ENDED DECEMBER 31 2009
Grantor Award
Program Title Amount
OVAG
#OVAG -09 -09788
2008 -2009 $ 46,509
Total $ 46,509
Accrued Accrued
12/31/08 Receipts Disbursements 12/31/09
$ 4,000
$
34,041
$
30,041
$ 4,000
$
34®041
$
30, 041
17
$ 0
$ 0
Exhibit B
CASA of Tarrant County
Budget Detail Worksheet
A. Personnel
Position
Description
% on Project
Total
Casework Supervisor
$21.62 x 1920 hours
Sub -Total
$41,520.00
Sub -Total
$41,520.00
B. Fringe Benefits
Position
Description
Total
Casework Supervisor
Health insurance /retirement
Payroll taxes
$3,575.00
$3,180.00
Sub -Total
$6,755.00
C. Travel
Purpose of Travel
Location
Item
Computation
Cost
$0.00
Sub -Total
$0.00
Sub -Total
$0.00
D. Equipment
Item
Description
Unit
Price/
Number
Total
$0.00
Sub -Total
$0.00
E. Supplies
Item
Description
Unit Price/
Number
Total
$0.00
Sub -Total
$0.00
F. Consultants and Contractor Services
Item
Description
Unit Price/
Number
Total
$0.00
Sub -Total
$0.00
G. Other Cost
Item
Description
Unit Price/
Number
Total
$0.00
Sub -Total
$0.00
1 of
Budget Summary
Budget Category
Amount
A. Personnel
$41,520.00
B. Fringe
$6,755.00
C. Travel
$0.00
D. Equipment
$0.00
E. Supplies
$968.00
F. Consultants and Contractor Services
$0.00
G. Other Costs
$.00
TOTAL PROJECT COSTS
$48,275.00
2 of2
Exhibit C
Monthly Request for Reimbursement (RFR)
FY 2012 Community -Based Programs
Program Period 12/7/11 to 09/30/12
Submit to: Fort Worth Police Department Submitting Agency: CASA of Tarrant County
Sasha Kane Agency Contact Name:
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered by this request:
Budqet Cateaory
1 Personnel
2 Fringe
3 Travel
4 Equipment
5 Supplies
6 Construction
7 Consultants /Contracts
8 Other - Direct Cost
9 Indirect Costs
Total Programmatic Costs
A
046 A--..-,
Phone Number:
Email:
Invoice Number:
Address:
to
mm/dd/yy mm/dd/yy
B C
Total of Previous
Reimbursements This
D E
(B +C) (A -D)
Total Balance
- _
$ 10, 000.00
-
$ -
- -4U..L
$ -
Kequestea
$ -
Available
$ 10, 000.00'
$ _
$
$ _
$ _
$
$ -
$ _
$ _
$
$' -
$ -
$ _
$ _
$ _
$
$ _
$
$ _
$ _
$
$ -
$ _
$ ,
$
I10,000.00
$
$ -
$ -
$ -
$ 10,000.00
Please Attach:
I. Attach copies of invoices and the receipts on all expenditures
2. For Personnel Cost, include copies of signed times sheets
3. Attach a copy of Monthly Performance Report
I have reviewed this request and certify that the listed
expenses are accurate and are chargeable to the
CCPD Community Based Program approved budget.
Grantee Authorized Official Date
Title
Summary:
Total Budget: $ 10,000.00
Previous Requests: $
This Request: $
Total Spent: $
Balance left in grant: $ 10,000.00
Fiscal Agent Use On
Fund I Account I center
Exhibit D
Period covered:
Activities
FY 2012 Community- Based Programs
Program Activities Report
Program Period 12/07/11 to 09/30/12
Submit to: Fort Worth Police Department Agency:
5asha Kane Name:
350 West Belknap Street email:
2nd Floor Phone Number:
Fort Worth, TX 76102 Address:
to
CASA of Tarrant County
Cumulative Total
Monthly Total Dec 7th- Present Year End Goal
1 Number of unduplicated advocates supervised Burning the month 30
2
Number of unduplicated children served durning the month.
3 Number of unduplicated children served from Fort Worth
4
5
61
30
Exhibit E
FY 2012 Community -Based Programs
Program Effectiveness Measurement Report
Program Period 12/07/11 to 09/30/12
Due Quarterly: Dec -Jan due Feb 15th, Feb -Apr due May 15th,
May -Jul due Aug 15th , and Aug -Sep due Oct 15th
Submit to: Fort Worth Police Department
Sasha Kane
350 West Belknap Street
2nd Floor
Fort Worth, TX 76102
Period covered: to
Effectiveness Measurements
Agency: CASA of Tarrant County
Name:
email:
Phone Number:
Address:
35% of children's cases opened at the beginning or during the current fiscal year will be closed at the end of the
fiscal year.
Please include a narrative of events and accomplishment that occurred during the reporting period
Will maintain effectiveness by guaranteeing a minimum of two case activities per month per child. This includes: CPS
2 visit, contact with ad litem, visit to foster home, contact with teacher, therapist or counselor, submitting court
report, attending court hearing
Please include a narrative of events and accomplishment that occurred during the reporting period
Will maintain effectivness by guaranteeing a minimum of one form of contact per month between Supervisor and
3 Advocate regarding child's case. This includes via email, phone, or in person.
Please include a narrative of events and accomplishment that occurred during the reporting period
Please include a narrative of any success stories during the reporting period.
CITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 12/6/2011
Official site of the City of Fort Worth, Texas
FaR�1
DATE: 12/6/2011 REFERENCE ,C -25316 NAME: 35FY12CASAOFTARRRANTCOUNTY
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with CASA of Tarrant County, Inc., for Fiscal Year 2012
Community -Based Program Funding from the Crime Control and Prevention District Fund
in the Amount of $10,000.00 to Operate a Supervising and Mentoring Court- Appointed
Volunteers Who Advocate for Abused and Neglected Children Program (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize execution of a contract with CASA of Tarrant
County, Inc., for Fiscal Year 2012 community -based program funding from the Crime Control and
Prevention District Fund in the amount of $10,000.00 to operate a Supervising and Mentoring Court-
Appointed Volunteers who Advocate for Abused and Neglected Children Program.
DISCUSSION:
The Crime Control and Prevention District (CCPD) Board allocated $200,000.00 in its Fiscal Year
2012 budget for community -based crime prevention programs. Funding requests were solicited
through a Request for Proposal (RFP).
A panel consisting of City Staff and community representatives was assembled to evaluate the
proposals to ensure that minimum qualifications were met and that the proposed projects met one or
more of the goals of the CCPD. On August 30, 2011, CCPD Board reviewed and approved the
panel's recommendation to fund seven of the crime prevention programs including CASA of Tarrant
County, Inc. (CASA). The term of the contract is December 7, 2011 through September 30, 2012.
CASA stands for Court Appointed Special Advocates. Funding supports one caseworker to supervise
and mentor 30 trained, court- appointed volunteers who will advocate for 75 abused and neglected
children. The trained volunteer advocates make recommendations to the family courts in Tarrant
County for safe and permanent homes with guidance from the CASA casework supervisor.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the Fiscal Year 2012
budget, as appropriated, of the Crime Control and Prevention District Fund.
TO Fund /Account/Centers FROM Fund /Account/Centers
Submitted for City Manager's Office by
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
GR79 539120 0359504 $10,000.00
Charles W. Daniels (6199)
Jeffery W. Halstead (4210)
Gerald Chandler (4219)