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Home My WebLink AboutContract 44278-CO1 (2)�� . . . , , .�� ::i � : :�. _ _ _ -- _ _ . �- • •• -• Project Name East 1 st Water and Sewer Improvements Beach to Oakland City Sec # 44278 Client Project #(s) 00145 DOE 6124 Projectl Water and Sewer Improvements ,.,..+;.... Contractor Tejas Commerical Construction, LLC City Project Mgr. Dennis Ingram Dept. � TPW Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date Amount of Proqosed Chanae Order Water 75 Original Funds Available for Change Orders $13,620.43 $12,340.84 Remaining Funtls Available for this CO $13,620.43 $12,340.84 Adtlitional Funding (if necessary) $5,304.16 CHANGE ORDERS to DATE (INCLUDING THIS ONEJ AS % OF ORIGINAL CONTRACT MAX ALLOWABLE CONTR,4CT AMOUNT (ORIGINAL CONTRACT COST+ 25%J 25 961.27 961.27 304.16 3.40% $649,066.56 JUSTIFICATION (REASONS) FOR CHANGE ORDER The following three items were tliscussetl during the Pre-Con meeting antl agreetl upon during the follow up coordination meeting: 1.) Item # 1(SW3P with Erosion Control) - The total tlisturbed area (4,137-ft x 13-ft = 53,781-sf =1.23 acre) is greater then 1.0 acres. Per specification Section 31-25-00 this work is not subsidiary to various pay items and shall be paid for as a separate lump sum pay item. 2.) Item # 2(Flowable Fill) - The installation of manhole M-181-R will require up to a two day closure of East First tlue to the approximate 20-ft depth of required exaction and existing santly soil contlitions at the manhole. Flowable fill is requiretl to accommodate the installation antl back fill of the proposetl sanitary sewer manhole within two days. ` --�—_�i 3.) Item # 3(Variable Message Board) - The installation of manhole M-181-R will require the closure of East board is required to facilitate traffic control and the associatetl tletour during the closure. ��, i � . �� ; : . t h :� , Y � ,. , i '�'. ,�r �, i f{ , I , . ,,�, ,I� �' �� ;'� �� ,��, �3 Change Order # �1 Date 5/14/2013 City Inspector Michael Collier Sewer Totals Select Day Type �.50 $246,844.75 $519,253.25 It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. . .. � : . . � � n i � � . � i �. • . : . - ;. . , . � . _ . � - _ :. . • D v v � 0 z � c� � � 0 � � fQ � � _ � � � � a n 0 � � 0 � N -�, f7 tU l ! � � y i C Q O � r r n � � � _ � � Q � � � � .� � N O W -o 0 `m' � � � A � 0 � � � CD -� N � Q N � CD 1 � a 0 < (b � CD � � c7 m' � � 0 n � O O .P Ut � . � � � 0 `m' �- Z v 3 CD � N C � CD � N _ Q � � CD � W m m �- 0 O � v _ a � � � � � � � �A N '�I � n 3 p1 � n (Q �' <D � -�+� C. � �p O �� a� Q, o o �' � � � � � � aa c� O � �.. m -� D � Q � 0 � N � � aQ m N O --e, N n � fl1 � � fD O a m 0 � � 0 � � � v ro m N O -,, N `�G � � 0 � O � O m r m -� a z � n �� 0 m' � � � � m � � �' � � � � � ro c� 0 c� 0 � w C� O � (D C7 N n O � N C n O 7 f"- r C7 n � � � cn m O Q (D � � � LU CD � � � N Q W � 0 m� n � m � � -o' O� � G � m m � Q (�D � CD � "O O G (D � CD 7 � c") m' � � 0 co� .-n. � O 0 .A cn � O m � 0 m' � z N � (D rn m � _._. �. � N CD N � d � � CD m N N �" 0 O � � v _ Q n �c � m c� � �A ? N v � `n A -� � � �..7 � n 3 � � 7 � � � � O �� Q. � �p O �� v� `D o �� o �' � N n s o� � � m O � � ro � � � m � o' � � -D � aa m N O -t, N <� �M&C Review Official site uf the City of Port 4North, Texas • �= j � Page 1 of 3 FURT ��(lRTlI DATE: COUNCIL ACTION: Approved on 315/2013 REFERENCE *,, 20EAST FIRST STREET 3/5/2013 N� : C-26125 LOG NAME: �MPROVEMENTS 00145 CODE: C TYPE: PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of a Contract with Tejas Commercial Construction, LLC, in the Amount of $519,253.25 for the Construction of Water and Sewer Improvements on East First Street from Beach Street to Oakland Boulevard and Provide for Project Costs and Contingencies for a Project Total in the Amount of $583,216.00, Authorize Execution of Amendment No. 5 to an Engineering Services Agreement with Dunaway Associates, L.P., City Secretary Contract No. 36513, in the Amount Up to $17,705.00 to Prepare a Conditional Letter of Map Revision Request Package for the Federal Emergency Management Agency, Thereby, Increasing the Amount of the Engineering Services Contract to $1,043,426.00 (COUNCI� DISTRICT 4) RECOMMENDA710N: It is recommended that the City Council: 1. Authorize execution of a contract with Tejas Commercial Construction, LLC, in fhe amount of $519,253.25 for the construction of Water and Sewer Improvements on East First Street from Beach Street to Oakland Boulevard; and 2. Authorize execution of Arnendment No_ 5 to City Secretary Contract No. 36513, an Engineering � Services Agreement with Dunaway Associates, L.P., in an amount up to $17,705.00, to prepare a Conditional Letter of Map Revision request package for the Federal Emergency Management Agency, thereby, increasing the amount of the Engineering Services contract to $1,043,426.00. DISCUSSION: Construction Contract with Tejas Commercial Construction, LLC � This Contract provides for the construction of wafer and sewer improvements in conjunetion with widening East First Street to four-lanes from Beach Street to Oakland Boulevard. Construction is funded by the Water Capital Projects Fund and Sewer Capital Projects Fund. The project was advertised for bid in the Fort Worth Star-Teleqram on October 11, 2012 and October 18, 2012. The following responsive bids were received on November 1, 2012: Staff recommends that the low bid in the amount of $519,253.25 as submitted by Tejas Commercial Construction, LLC, be selected and a contract awarded. This project is funded from the 2004 Capital Improvement Program. �� M/WBE Office: Tejas Commercial Gonstruction, �LC, is in compliance with the City's Business Diversity http://apps.cfwnet.org/council�pacl<et/mc_review.asp?ID=18... 3/6/2013 �&C Review � Page 2 of 3 Ordinance by committing to 12 percent MBE participation on this project. The City's MBE goal on this project is 12 percent. Additionaily, Tejas Commercial Construction, LLC, is certified as an M/WBE firm. Engineering Services Agreement with Dunaway Associates, L.P. - Amendment No. 5 The 2004 Capital Improvement Program (CIP} approved funding for the design and construction of this project. This contract amendment is for additional engineering services to prepare a Conditional Letter of Map Revision (CLOMR) request package for the Federal Emergency Management Agency (FEMA). As part of this work effort a$2,0OO.OQ performance Based Incentive or penalty is included to assure timely coordinated subrnission of CLOMR documents and FEMA approved by June 2014. The following table summarizes previous contract action and amendments: Amount Initial Contract $ 726,110.00 Project Description Design of East First Street from Beach Street to Oakland Boulevard. Amendment No. 1 $ 7,757.00 Archeological Investigations ,�� for East First Street at the new Trinit River Brid e Amendment No. 2$ 110,428.00 Additional Historical Investigation for East First � Street at the new Trinity River Bridae Amendment No. 3 � $ Amendment No. 4 Amendment No. 5 Contract Subtotal 25,524.00 Additional Right-Of-Way, Survey and Exhibits, Environmental Documentation, and Meetinas with TxDOT $ 155,902.00 17,705.00 1,043,426.00 Design of Bicycle Lanes, Streetlights, Environmental Investigations, and Water and Sanitary Sewer Improvements Conditiona) Letter of Map Revisian (CLOMR) M&C Number C-22600 � 23 N/A G25627 Pending Approved 1 /8/2008 3/19/2009 3/9/2010 9130/2011 6/5/2012 Pending Dunaway Associates, L.P., proposes to complete Amendment No. 5 for a fee amount up to $17,705.00 for a revised contract amount up to $1,043,426_00. Staff considers this fee arrangement to be fair and reasanable for the scope of services to be performed. � This project is located in COUNCIL DISTRICT 4, MAPSCO 64S, 64T, 64U and 64V. � FISCAL INFORMATION/CERTlFiCATION: The Financial Management Services Director ce�tifies that funds are available in the current capital budget, as appropriated, of the Water Capital Projects Fund, the Sewer Capita! Projects Fund, and the Street Improvements Fund. � TO Fund/Account/Centers P253 541200 604170014583 :� � FROM Fund/Account/Centers P258 541200 704170014583 C200 531200 2d4230014530 $272,408.50 $246,844.75 $17,705.00 http://apps.cfwnet.org/council_pacl<et/mc_review.asp?ID=18... 3/6/2013