HomeMy WebLinkAboutOrdinance 24923-06-2021 ORDINANCE NO.24923-06-2021
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GENERAL FUND IN THE AMOUNT OF $3,356.74,
FROM AVAILABLE FUNDS,FOR THE PURPOSE OF FUNDING THE SUPPORT
OF EQUIPMENT REIMBURSED BY THE CITY OF RIVER OAKS; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE
OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2020-2021 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the General
Fund in the amount of$3,356.74,from available funds,for the purpose of funding the support of equipment
for River Oaks to be fully reimbursed by the City of River Oaks.
SECTION 2.
That should any portion,section or part of a section of this ordinance be declared invalid,inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions,sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance 24446-09-2020 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY
Assistant City Attorney Mary J.Kayser
ADOPTED AND EFFECTIVE: June 22, 2021
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City of Fort Worth, Texas
Mayor and Council Communication
DATE: 06/22/21 M&C FILE NUMBER: M&C 21-0449
LOG NAME: 36RIVER OAKS FIRE DISPATCHING AND STATION ALERTING
SUBJECT
(ALL)Authorize Interlocal Agreement with the City of River Oaks for Dispatching and Station Alerting Services,Authorize the Fire Department
to Accept Reimbursements for One-Time Costs for Initial Equipment Installment and Reoccurring Annual Costs for Services,and Adopt
Attached Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize an interlocal agreement to provide dispatching and station alerting services to the City of River Oaks;
2. Authorize the acceptance of reimbursement for one-time equipment installation costs from the City of River Oaks into the Special Purpose
Fund related to initiating fire dispatching and station alerting services;
3. Authorize the acceptance of quarterly reimbursements from the City of River Oaks into the General Fund for reoccurring costs as a result of
Fort Worth handling fire dispatching and station alerting services;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Purpose Fund in the amount of
$12,501.34,from available funds,for the Suburban Dispatching and Station Alerting project to facilitate the initial equipment installation to be
fully reimbursed by the City of River Oaks subject to the need of equipment purchased by the City of Fort Worth;and
5. Adopt the attached appropriation ordinance to increase estimated receipts and appropriations in the General Fund,in the amount of
$3,356.74 from available funds,for the support of equipment,both amounts to be fully reimbursed by the City of River Oaks.
DISCUSSION:
The City of River Oaks(River Oaks)shares common geographical boundaries with the City of Fort Worth(Fort Worth)and already participates
in a mutual aid agreement to provide fire protection,emergency medical,and rescue services in each other's jurisdictions. Fort Worth currently
operates a Public Safety Answering Point(PSAP)with the responsibility to receive calls for help and dispatch appropriate fire suppression,
emergency medical, and emergency rescue resources for citizens of Fort Worth. It has become mutually agreeable to incorporate the call-
receiving,dispatching, station alerting,and incident record-keeping functions for River Oaks into the Fort Worth PSAP for all calls related to fire
protection,emergency medical,and rescue services.
Common communications and Information Technology(IT)equipment may be necessary.Fort Worth has agreed to purchase equipment for River
Oaks if they cannot obtain the specified items to be utilized for dispatching. If Fort Worth accommodates the procurement,appropriations will be
established and reimbursed by River Oaks.These potential one-time costs will be captured in the Special Purpose Fund and will be calculated on
a per apparatus station basis with two apparatus and one station being equipped initially. Estimated total for both dispatching and station
alerting is$12,501.34.
The equipment will be supported by Fort Worth through an existing contract with GTS Technology Solutions(GTS).An amendment has been
executed with GTS to allow for managed service providing maintenance and support of the mobile data computers(MDCs).Annual costs will be
paid by Fort Worth and invoiced to River Oaks for repayment to the General Fund.Annual recurring costs are expected to be$3,356.74 for the
services and maintenance of equipment and hardware.
Potential one-time purchase costs and annual cost of support details are shown below:
One-Time Monthly Annual Annual
Apparatus Costs-per Apparatus One-Time Quantity Total Support Support**Quantity Support
Total
MDC Hardware
Dell Latitude 7224 Rugged(CTO) $3,554.29 1 $3,554.29
Docking Station (Havis DS-DELL-612) $541.53 2 $1,083.06
Swivel Mount(Havis C-MKM-102) $135.58 2 $271.16
HAVIS FIXED ADAPTER PLATETALL:
UNIVERSAL $56.78 2 $113.56
Havis PKG-KB-208-Keyboard-with touchpad $357.01 2 $714.02
Cradlepoint Hardware
IBR 900 Cradlepoint w/5 Years NCE(MA5-
09001200-NNA) $1,037.70 2 $2,075.40
Cradlepoint Antenna(AP-IBR1100-Q-13L) $198.28 2 $396.56
Labor/Installation
Labor-Configure MDC $126.16 2 $252.32
Labor-Install Equipment in Apparatus $433.96 2 $867.92
Recurring Costs
GTS Management Cost(annual), per device $152.44 1 $152.44
Cradlepoint Cellular Service-Unlimited(DIR) $37.99 $455.88 2 $911.76
Cradlepoint NC per year(after year 5) $62.81 2 $125.62
River Oaks TOTAL-Per Apparatus Costs $6,441.29 $9,328.29 $37.99 $671.13 $1,189.82
One-Time Monthly Annual Annual
Station Alerting Costs-per Station One-Time Quantity Total Support Support**Quantity Support
Total
Alerting System Hardware
CFW PC $866.45 1 $866.45
PA Amp $610.05 1 $610.05
Locution Hardware(RO engage Locution)
Connectivity-Network
Meraki Device $659.55 1 $659.55
Internet Circuit-AT&T FirstNet USB backup $37.99 $455.88 1 $455.88
Internet Circuit-Spectrum Primary service* $99.00 1 $99.00 $114.99 $1,379.88 1 $1,379.88
Network Cabinet and Installation $938.00 1 $938.00
Recurring Costs
Meraki License per year $27.60 $331.16 1 $331.16
River Oaks TOTAL-Station Alerting Costs $3,173.05 $180.58 $2,166.92 $2,166.92
Additionally,Fort Worth will invoice River Oaks quarterly for dispatching services provided by the PSAP at the rate of$30.00 per run.This fee
will be reviewed on an annual basis and may be adjusted each year when necessary to account for inflation.This revenue will be deposited to
the General Fund quarterly. Revenue from this agreement is estimated at$33,360.00 annually and includes both hardware support and
operational costs based on an annual run volume of 1,000 per year.
This project will serve ALL COUNCIL DISTRICTS.
A Form 1295 is not required because: This contract will be with a governmental entity,state agency or public institution of higher education: River
Oaks
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations,authorization of the agreement,and adoption of the attached
appropriation ordinances,funds will be deposited in the General and Special Purpose Funds.The Fire Department(and Financial Management
Services)is responsible for the collection and deposit of funds due to the City. Prior to any expense being incurred,the Fire Department also has
the responsibility to validate the availability of funds.
Submitted for City Manager's Office by: Valerie Washington 6199
Originating Business Unit Head: Jim Davis 6801
Additional Information Contact: Mark Rauscher 6803