HomeMy WebLinkAboutContract 55911CSC No. 55911
AGREEMENT FOR COMMUNITY BASED PROGRAMS
CLAYTON CHILDCARE, INC.
FISCAL YEAR 2021
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT WORTH, a
home rule municipal corporation of the State of Texas ("City"), acting by and through Jesus Chapa,
its duly authorized Assistant City Manager, and Clayton Childcare, Inc., a Texas non-profit
corporation ("Contractor"), acting by and through Jason Ray, its duly authorized representative.
RECITALS
WHEREAS, City has determined that Community-Based Programs are necessary to
support crime prevention in City during Fiscal Year 2021 to meet one or more of the Crime
Control and Prevention District ("CCPD") goals, which are: (1) to support efforts to reduce
violent crime and gang-related activities through enhanced enforcement activities and crime
prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs; and
WHEREAS, Contractor has agreed to operate a Community-Based Program called
`Clayton Community Center at Panola' ("Program"), which will support the police department's
crime prevention efforts throughout the community; and
WHEREAS, City desires to enter into an agreement with Contractor to operate Fort Worth
Child Abuse Prevention Project; and
WHEREAS, as consideration for Contractor's performance and operation of the Clayton
Community Center at Panola, City has appropriated monies in the CCPD Budget in the amount of
$300,000.00 ("Program Funds") to provide to Contractor on a reimbursable basis, subject to and
in accordance with this agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A— Scope of Work: Cover Sheet, Project Plan, and Program Narrative
3. Exhibit B— Budget Narrative Worksheet
4. Exhibit C— Request for Reimbursement (RFR)
5. Exhibit D— Project Plan Status Report
6. Exhibit E— Quarterly Outcomes Report
7. Exhibit F— Request for Budget Modification Form
R_ F,xhihit C'r — C'�rrective Acti�n Plan
FY2021 Community Based Programs Agreement
Between CFW & Clayton Childcare
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
9. Exhibit H— Previous Year's Corrective Action Plan (if applicable)
Exhibits "A" through "G", which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through H and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term "City" shall include City, and its officers, agents, employees, and representatives.
The term "Contractor" shall include Contractor, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term "Party" shall refer to either City or Contractor.
The term "Parties" shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in EXhibit "A" — Scope of Work and Project
Plan. Contractor shall be responsible for the day-to-day administration of the Program. Contractor
agrees to expend the Program Funds in accordance with the Budget Narrative Form as described
in Exhibit "B". Program activities shall be reported in accordance with Exhibit "D"- Project Plan
Status Report and quarterly measures shall be reported in accordance with Exhibit "E"- Quarterly
Outcomes Report.
2. Program Funds
21 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement eXceed the total sum of $300,000.00 ("Program Funds").
2.2 Payment of the Program Funds from City to Contractor shall be made on a cost-
reimbursement basis following receipt by City from Contractor of a signed Request for
Reimbursement (RFR), as described in EXhibit "C" along with copies of all receipts and other
supporting documentation. Contractor shall deliver to City a written detailed Project Plan Status
Report and Quarterly Outcomes Report as described in Section 4.2 below with each RFR to support
expenditure of Program Funds. Such reports shall be signed by the Contractor or duly authorized
officer of the Contractor. The RFR and Project Plan Status Report shall be submitted to City no
later than the 15th day following the end of the month. Submittal of a monthly RFR Project Plan
Status Report and Quarterly Outcomes Report is required even if services are not provided.
FY2021 Community Based Programs Agreement Page 2 of 37
Between CFW & Clayton Childcare
Each monthly RFR should be sequentially numbered and include eXpense documentation that is
legible, detailed, clear and concise. The submitted RFR shall include monthly and quarterly reports
as applicable. Submissions must be scanned and submitted to the Grants and Program Management
Section of the Fort Worth Police Department. Submissions should be titled "CLAYTON - RFR
Month" and sent either via email to PSM(a�fortworthteXas.gov, or via mail addressed as such:
ATTENTION: Contract Compliance Specialist, Financial Management Division, Bob Bolen
Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not
be made until after receipt of an acceptable and approved RFR and a monthly Project Plan Status
Report from the Contractor. Additionally, a Quarterly Outcomes Report is required as described
in section 4.2 and must be approved prior to reimbursements. Reimbursements shall be made
within 30 days of receipt of said documents. Incomplete or incorrect submissions shall be returned
to the Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.3 Contractor is authorized to modify up to five (5) percent of any budgeted line-item in the
original approved budget without prior written permission from City. However, Contractor must
submit the Request for Budget Modification Form (Exhibit "F") to City, with the monthly RFR,
during the month the modification took place. The request must include justification for
modification to the budget, and the new modified budget cannot exceed the total amount of
Program Funds.
2.4 Any modifications of more than five (5) percent of any budgeted line-item in the original
approved budget must have prior written permission from City before the modifications are made.
The Budget Modification Form (Exhibit "F") must be submitted, and request must be approved by
City, before any money is moved to the line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.5 Any modifications to zero line-items in the original approved budget must have prior
written permission from City before the modifications are made. The Budget Modification Form
(Exhibit "F") must be completed and approved by City before money is transferred into the new
line-item. Once the Budget Modification is approved, the modified budget will take effect on the
first day of the following month. The new modified budget shall not exceed the total amount of
Program Funds.
2.6 Budget modification can only occur within the Direct and Indirect costs. Funds may not be
moved from a Direct line-item into an Indirect line-item, or vise versus. Modification of Direct
and Indirect approved budgets must follow the guidelines outlined in sections 2.3, 2.4, and 2.5.
2.7 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor's policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
FY2021 Community Based Programs Agreement Page 3 of 37
Between CFW & Clayton Childcare
2.8 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement eXpenses that the City believes, in its sole discretion, are not specified in EXhibit
"B" of this Agreement or an approved budget modification form.
2.9 Budget Adjustments shall be submitted via either email to PSM(a�fortworthtexas. _gov or to
the Contract Compliance Specialist, Financial Management Division, Bob Bolen Public
Safety Complex at 505 W. Felix St., Fort Worth, Texas, 76115.
3. Term
This Agreement shall commence upon June 1, 2021 ("Effective Date"), and shall end on
May 31, 2024 ("End Date"). All of Contractor's expenditures under this Agreement must be
completed no later than May 31, 2024. The City reserves the right to withhold the final Request
for Reimbursement until all required documents have been received by the Contractor.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit "A."
4.2 Contractor agrees to provide a monthly Project Plan Status and Quarterly Outcomes Report
to document the performance of the work described in EXhibit "D" and Exhibit "E," respectively.
The Project Plan Status and Quarterly Outcomes Report shall document the program activity
names, numbers of participants attending, details of the activities, and a description of the goals
achieved in support of the CCPD goals. Quarterly Outcomes Report shall be reported on a quarterly
basis and included in the September, December, March, and June RFR and Project Plan Status
Report submittals. Additionally, the Quarterly Outcomes Report must include descriptions of any
realized successes, and zip code data for unduplicated participants. The monthly Project Plan
Status and Quarterly Outcomes Report shall be submitted to City no later than the 15th day after
the end of each month.
4.3 Contractor agrees that the monthly Request for Reimbursement and Project Plan Status and
Quarterly Outcomes Report will be submitted to City no later than the 15th day after the end of
each month. Should Contractor not be able to meet these requirements in a given month, the
Contractor shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, City will send a non-compliance letter notifying Contractor's duly authorized
representative of a possible suspension of program funding.
4.4 Contractor agrees to complete a Corrective Action Plan ("CAP") in the event of three (3)
consecutive months or six (6) non-consecutive months with incomplete or incorrect submissions
of an RFR, Project Plan Status, or Quarterly Outcomes Report. Contractor agrees to complete a
Corrective Action Plan for recurring late submissions of an RFR, Project Plan Status, or Quarterly
Outcomes Report, or for failing to take corrective actions and responding to audit reports by the
FY2021 Community Based Programs Agreement Page 4 of 37
Between CFW & Clayton Childcare
City. The CAP will contain the identified issue found by the City, how the Contractor will correct
that issue, who the responsible person will be to ensure completion, and a target completion date.
An example of this form is attached as EXhibit "G".
4.5 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with thirty (30) days' written notice of termination.
5.4 Termination will be effected by delivering to Contractor written notice of termination.
Upon Contractor's receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the eXtent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease eXpenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs and attorney's fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor's expenditures or actions occurring after the effective date of termination of the
Agreement.
FY2021 Community Based Programs Agreement Page 5 of 37
Between CFW & Clayton Childcare
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the Grants and Program Management
Section at the address set forth in paragraph 2.2 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was purchased,
the cost of purchase for each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
eXpenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the right to
investigate, examine, and audit at any time any and all such records relating to operations of
Contractor under this Agreement. Contractor, its officers, members, agents, employees, and
subcontractors, upon demand by City, shall make such records readily available for investigation,
examination, and audit. In the event of such audit by City, a single audit of all Contractor's
operations will be undertaken and may be conducted either by City (performed by staff in the
Police Department or the City's Internal Audit Department) or an independent auditor approved
by the City or Board. Contractor shall submit a copy of any audit performed by their independent
auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have fifteen (15) days to provide City with a written
explanation and any supporting documentation regarding practice or expenditure. If Contractor
fails to resolve or cure the questioned practice or eXpenditure to the City's satisfaction within the
fifteen (15) day period, City reserves the right to withhold further Program Funds under this and/or
future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
FY2021 Community Based Programs Agreement Page 6 of 37
Between CFW & Clayton Childcare
7.4 Contractor's obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Project Plan Status Report and Quarterly Outcomes Report, making final payments, and disposing
of the Program assets as appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
work to be performed by Contractor under this Agreement and City shall have access at all
reasonable hours to offices and records of Contractor, its officers, members, agents, employees,
and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City's request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
on request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this A�reement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondent superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
FY2021 Community Based Programs Agreement Page 7 of 37
Between CFW & Clayton Childcare
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is eXpressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANYAND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CA USED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANYAND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAYRELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR'S
BREA CH OF ANY OF THE TERMS OR PRO VISIONS OF THIS A GREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THISAGREEMENT; EXCEPT THAT THE INDEMNITYPROT�IDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCtIRRENT
NEGLIGENCE OFBOTH CONTRACTOR AND CITY, RESPONSIBILITY, IFANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STA TE OF TEXAS. NOTHING HEREIN SHALL BE CONSTR UED AS A WAI VER OF THE
CITY'S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
This section shall survive the expiration or termination of this Agreement.
10. Non-Assignment
FY2021 Community Based Programs Agreement Page 8 of 37
Between CFW & Clayton Childcare
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City's prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
This section shall survive the expiration or termination of this Agreement.
FY2021 Community Based Programs Agreement Page 9 of 37
Between CFW & Clayton Childcare
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property: Contractor hereby eXpressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity's immunities under constitutional, statutory or common law.
16. Insurance Requirement
16.1 Coverages and Limits — Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a) Commercial General Liability (CGL�: Contractor is self-insured in keeping with the terms
of the Texas Tort Claims Act. Contractor will furnish a Certificate of Self-Insurance in lieu of the
required generalliability insurance certificate.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
FY2021 Community Based Programs Agreement Page 10 of 37
Between CFW & Clayton Childcare
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor's insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City's Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker's compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker's Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker's Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker's Compensation insurance certificate.
16.5 A minimum of Thirty (30) days' notice of cancellation or reduction in limits of coverage
shall be provided to the City. Ten (10) days' notice shall be acceptable in the event of non-payment
of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 200 Texas Street, Fort
Worth, Texas 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or Federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City's failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
eXtent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the eXecution,
performance, attempted performance or non-performance of this Agreement, venue for said action
FY2021 Community Based Programs Agreement Page ll of 37
Between CFW & Clayton Childcare
shall lie in state courts located in Tarrant County, TeXas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits "A" through "H" constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each Party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance or administration of any sectarian or religious facility or activity, nor shall
said performance rendered or funds received be utilized so as to benefit, directly or indirectly, any
such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have reviewed this Agreement and
that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be in compliance with Texas Department to Family and
Protective Services standard, the Texas Administrative Code and all other applicable law.
Contractors will be responsible for ensuring criminal background screening is conducted and
maintain appropriate records, which will be subject to review by the City. CONTRACTORS
SHALL 1NDEMNIFY CITY AND HOLD HARMLESS FROM ANY PENALTIES,
LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY
CONTRACTOR, CONTRACTOR'S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR
LICENSEES.
FY2021 Community Based Programs Agreement Page 12 of 37
Between CFW & Clayton Childcare
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: Jesus Chapa, Deputy City Manager
City Manager's Office
City of Fort Worth
200 Texas Street
Fort Worth, TX 76102
Copies To: Contract Compliance Specialist
Financial Management Division
Bob Bolen Public Safety CompleX
505 West Felix St.
Fort Worth, TX 76115
City Attorney's Office
Attn: Police Contracts
200 TeXas Street
Fort Worth, TX 76102
CONTRACTOR: Clayton Childcare, Inc.
Jason Ray, EXecutive Director
1215 Country Club Lane
Fort Worth, TX 76112
19. Counterparts: Electronically Transmitted Si�nature
This Agreement, as well as any associated documents to this Agreement, including RFR's and
Budget Modifications may be executed in one or more counterparts, each of which when so
eXecuted and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf� or similar image) shall be deemed to be an original signature hereto.
20. Immi�ration Nationalitv Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY CITY AND HOLD CITY
FY2021 Community Based Programs Agreement Page 13 of 37
Between CFW & Clayton Childcare
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR'S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Bovcott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2270 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott
Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Addendum, Contractor certifies that Contractor's
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
[SIGNATURE PAGE FOLLOWS]
FY2021 Community Based Programs Agreement Page 14 of 37
Between CFW & Clayton Childcare
IN WITNESS WHEREOF, the parties hereto have executed this agreement in multiples in Fort
Worth, Tarrant County, Texas, to be effective this 28th day of �une , 20 21.
APPROVED AND AGREED FOR CITY
OF FORT WORTH
T.�,S.U�-
Jesus J. Chapa (Jun 2, 2021 09:06 CDT)
Jesus J. Chapa
Deputy City Manager
Date: J u n 28, 2021
APPROVAL RECOMMENDED
NeiG Noq�res
Nell Noakes (Jun 25,202118:59 CDT)
APPROVED AND AGREED FOR
CLAYTON CHILDCARE, INC.
�� �
Jason Ray (Jun 1�, 202121:36 CDT)
Jason Ray
Executive Director
APPROVED AS TO FORM AND
LEGALITY FOR CLAYTON
CHILDCARE, INC.
Neil Noakes
Chief of Police
J u n 25, 2021
Date:
APPROVED AS TO FORM AND
LEGALITY FOR CITY OF FORT
WORTH
��..ri—
Assistant City Attorney
Date: J u n 28, 2021
Contract Compliance Manager: By signing I
acknowledge that I am the person responsible
for the monitoring and administration of this
contract, including ensuring all performance
and reporting requirements.
K� 7��
Keith Morris
Contract Compliance Manager
FY2021 Community Based Programs Agreement
Between CFW & Clayton Childcare
Attorney for Clayton Childcare, Inc.
Date:
ATTEST
`����
Mary J. Kayser
City Secretary
,�4-���n�
a� F�RT ���1
��F000000000� d�
o �
0
� �o °?��d
�vo �=d
�p�o o*�
d� �o 00 �
��� nEXASbA'b
Date: J u n 28, 2021
M&C No. 21-0315
1295 CERTIFICATION: 2021-721701
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
COVER SHEET
CONTRACTOR Clayton Childcare, Inc. (dba Clayton REQUEST $ 300,000.00
Youth Enrichment)
PROJECT TITLE Clayton Community Center at Panola
DIRECTOR Jason Ray PHONE 817-345-6636
PHYSICAL ADDRESS 1215 Country Club Lane, Fort Worth TX, 76112
CONTACT NAME Laura Stern PHONE 817-345-6058
EMAIL Istern@claytonyouth.or�
PROJECT PURPOSE Expand community assistance offering in 76103 and 76105 neighborhoods.
GEOGRAPHICAL AREA/COUNCIL DISTRICT(S) SERVED: Please mark all that apply:
Specify Locations, if by Zip Code: City Wide (ALL) ❑ Council District 3❑ Council District 4 X❑
76103, 76105 Council District 2❑ Council District 6❑ Council District 7❑
Council District 5❑X Council District 8 X❑ Council District 9❑
CONTRACTOR STATUS: X❑ Private Nonprofit 501(c)3 ❑ Public Nonprofit
COOPERATIVE AGREEMENT USE
(Section 27) Yes ❑ No X❑
MARK APPLICABLE CCPD GOAL(S) —(See "Definitions of Underlined Terms" when selecting)
❑ Reduce violent crime through crime prevention prolects
❑ Reduce �an�-related activities through crime prevention proiects
❑ Increase safety in neighborhoods (see "Direct Nei�hborhood Proiect")
❑ Decrease crime in neighborhoods (see "Direct Nei�hborhood Proiect")
❑X Increase the safety of youth through crime prevention proiects or intervention proiects
❑X Reduce juvenile crime through crime prevention prolects or intervention prolects
MARK (IF APPLICABLE) THE CCPD SPECIAL EMPHASIS —(See Instructions)
❑X Project incorporates literacy instruction/skills for children ages 0-9 years.
MARK THE PRIMARY TARGET POPULATION(S)
❑ Previously Adjudicated ❑ Never Adjudicated ❑ Children of Adjudicated
❑ Adults ❑X Children ❑X Parents
CERTIFICATION:
I certify this proposal fairly represents the above-named Contractor's operating plans and budget for the
proposed project. I acknowledge that I have read and understand the requirements and provision of the
Request for Proposal and that the above-named Contractor will comply with all applicable rules and
regulations relating to the procurement process. I certify that I am authorized to sign this proposal and to
enter into and execute a contract with the City of Fort Worth to provide the authorized services.
NAME:
Laura Stern
TITLE: Director of Program Development
SIGNATURE: ��"'"� ��
DATE: Jun 17, 2021
FY2021 Community Based Programs Agreement Page 16 of 37
Between CFW & Clayton Childcare
PROPOSAL NARRATIVE
PROJECT ABSTRACT
Clayton proposes to expand our after-school and summer camp services offered to families in the 76103 and
76105 zip codes by establishing an onsite office and engaging a Community Outreach Manager. This will
increase the availability of the onsite food & student clothing assistance center, expand usage of the buildings,
and increase community access to other needed services such as financial management classes, parenting
education, health screenings, and family-friendly arts and academic enrichment activities.
PROBLEM(S) AND CAUSES
1) Projects must address one of the CCPD Goal(s) as selected on the Cover Sheet.
Justify the selection by:
a. Identify and describe the problem area(s) relevant your project will address. (i.e. violent crime, gang-
related activities, neighborhood crime, neighborhood safety, juvenile crime)
b. Identify if your project is: 1) Crime prevention proiect; 2) Intervention proiect; or a Direct
Neiphborhood Proiect; and
c. Describe in detail the causes of the previously identified problem area(s) and cite sources that
support your description.
Problem Area: Clayton's expansion of our after-school and summer programs into wrap around services for
families addresses the increase in developmental risk factors resulting from the community disruption caused
by the spread of the COVID-19 pandemic. Children and families in East Fort Worth have been disproportionally
affected by shifting school calendars and methods of instruction, lack of appropriate technology for schooling,
inability to work from home while schools were closed or parental unemployment, deepening levels of
poverty, and limited access to transportation and government/community assistance. Although
neighborhood-specific data is limited , our partner community-based organizations are reporting increases in
the number of families needing food, rent and utility assistance and neighborhood schools are struggling to
reach all their students. The unprecedented level of disruption in the lives of children and youth caused by the
pandemic restrictions are predicted to have negative ramifications throughout their lives. By widening existing
socioeconomic disparities (higher income families have better technology access, more options for working
from home) and limiting academic and social support, the pandemic is estimated to have resulted in students
falling behind their expected progress by 3 months to over a year.1
Type & Causes: This is a long-term crime prevention project in that the main target for the program's services
are elementary school students (pre-k thru 6th grade) who, in general, are not considered an immediate risk
for committing crime. However, research shared across multiple publications of the U.S. Department of
Justice's Office of Juvenile Justice and Delinquency Prevention (OJJDP)2 Child Delinquency Bulletin Series tells
us that youth who are referred to juvenile court for their first delinquency offense before age 13 are far more
likely to become chronic offenders than youth first referred to court at a later age, which means early
intervention can be preventative. The bulletins also identify potential risk factors for early delinquency
including: poor parenting skills, large family size, poor relationship skills resulting in peer rejection,
family/community poverty and disorganization, low commitment to school/poor academic performance,
FY2021 Community Based Programs Agreement Page 17 of 37
Between CFW & Clayton Childcare
inconsistent expectations regarding appropriate behavior, and negative life events. The COVID-19 pandemic
has negatively affected many of these risk factors in areas of concentrated poverty.
The OJJDP's Study Group on Very Young Offenders came to the conclusion that "the earlier the better is a key
theme in establishing interventions to prevent child delinquency, whether these interventions focus on the
individual child, the home and family, or the school and community." Clayton's evidence-based after-school
and summer programs combine many of the elements the Study Group recommends for promising
interventions—teaching behavior management and social emotional skills, offering adult-supervised
recreation and mentoring in after-school and summer programs, bullying prevention, and teaching conflict
resolution skills and violence prevention. Clayton's programs have been shown by independent evaluation to
have a positive impact on student reading and math scores, to lower discipline referrals and increase school
attendance. In addition, Clayton's programs are built upon integrated social emotional learning which
combines academic and other enrichment activities with opportunities to learn and practice social emotional
skills such as responsible decision-making, self-management, and maintaining healthy, respectful relationships
with adults and peers.
PROJECT ACTIVITIES AND OUTCOMES
2) Describe the tar�et population the project will directly benefit.
The community center will be located in Fort Worth's 76103 zip code where residents are predominately
minority (50% Hispanic, 20% African American, 25%o White, and 5%o other) and the 2019 median household
income was $38,320. Program services will be focused on meeting the needs of the families of the 12,900
children and youth who attend 19 public schools within a 3.5 mile radius of the center. This area also includes
a significant number of families in the 76105 zip code where the 93%o of the residents are minority (60%
Hispanic, 34% African American, 5% White, and 1% other) and the 2019 median household income was
$32,296.
Children in these neighborhoods are growing up in difficult circumstances. For the majority, although their
family's income may be above the official federal poverty line, it is likely well below the amount identified by
United Way of Tarrant County needed to consistently meet a Tarrant County family's most basic needs -
housing, food, transportation, child care, health care, and necessary technology.3 In addition, prior to the
pandemic, their neighborhood FWISD schools were struggling with 17 of the 19 schools in the 3.5 mile radius
rated a D or F in at least one Texas Education Agency rating category.4 Fall 2020 grade data suggests that the
COVID-19 disruptions have had a negative impact on student learning, particularly low income communities
where students are failing at much higher rates and there are large numbers of children who are not attending
classes and cannot be located.
3) Describe how your project will addresses the causes of the problem area(s) and how it will achieve the
selected CCPD Goal(s).
As we write this, Fort Worth residents are still in the midst of the COVID-19 pandemic and the timing and
extent of a"return to normal" is still uncertain. However, it is expected that under-resourced, predominantly
minority, low/low-moderate income communities such as the 76103 and 76105 zip codes will be slow to
FY2021 Community Based Programs Agreement Page 18 of 37
Between CFW & Clayton Childcare
recover. While Clayton has secured funding that will allow us to offer free after-school and summer
programming through June 2022, there is an opportunity to do so much more for this community.
Trinity Basin Preparatory has offered the use of two buildings with a total of 21,248 square feet of space
available beginning in June of 2021. This space includes 10 classrooms, 2 offices, 2 workrooms, and a large
(2,896 sq/ft) cafeteria space. The buildings already house a small food bank and a children's needs bank run by
the school that offers emergency food assistance, children's clothing, school uniforms and supplies.
Unfortunately, lack of a dedicated manager has limited both community access and consistent sourcing,
receiving, and stocking of needed supplies. By establishing an office in the buildings, Clayton's Community
Outreach Manager will act as both program and facility manager for these resources as well as additional
community services designed to help East Fort Worth families recover from the social and economic effects of
the COVID-19 pandemic. They will be responsible for scheduling and managing building use, supporting the
after-school and summer programs, and connecting with community leaders to both identify needs and
spread the word about available resources.
In addition, the Community Outreach Manager will work with Clayton's leadership to recruit partner
organizations to provide specialty services in response to needs identified in the City of Fort Worth's
Community Action Partners Program Community Needs Assessment5 and more specific neighborhood
assessments. In our 45 years of serving Fort Worth, Clayton has developed many strong partnership
relationships and our partners have indicated they would be available to provide classes and services for both
children and parents when conditions allow. Offerings could include:
• rent and utilities assistance
• early childhood health screenings
• vaccination clinics
• parenting classes
• financial management and budgeting programs
• mobile mammograms and other health screening services
• job search preparation and support
• computer training
• referrals to specialty providers (mental health, legal, housing, etc.)
4) Identify project objectives for each selected CCPD Goal and how they address the cause(s) of the
problem(s). Make sure the objectives are specific, measurable, action-oriented, realistic, and time-
bound.
For programs to have long-term impact, they must have regular access to safe space that supports the
activities being offered. This center will work to both increase the safety of youth and to reduce juvenile crime
by offering alternative adult-supervised activities for children and youth during out-of-school-times. It will also
increase family stability and success by offering resources that address many of the conditions identified by
the OJJDP as potential risk factors for juvenile delinquency — poor parenting skills, limited social emotional
management skills in both children and adults, family/community poverty and disorganization, low
commitment to school/poor academic performance, inconsistent expectations regarding appropriate
behavior, and negative life events.
This will be accomplished by:
FY2021 Community Based Programs Agreement Page 19 of 37
Between CFW & Clayton Childcare
1) Providing free social emotional learning-based after school and summer enrichment programs for
elementary age children. (base funding secured through June, 2022)
• After-school will provide 2.25 hours of academic enrichment daily while school is in session
(approximately 54 weeks) to a minimum of 40 academically at-risk children ages Kindergarten — 6th
grade.
• Summer program will provide 9 weeks of full day summer camp (7:00 am — 6:00 pm) serving a
minimum of 60 academically at-risk children ages Kindergarten — 6th grade.
• Both programs will utilize the research-based Clayton Quest enrichment curriculum. This
interdisciplinary curriculum is designed to engage students in hands-on academic enrichment activities
while encouraging development of age-appropriate social emotional management skills. Academic
activities focus on reading comprehension, personal writing, STEM (science, technology, engineering,
and math) and social studies.
• Read Fort Worth has committed to assessing student literacy needs, developing personalized learning
plans, and evaluating progress towards student goals in our nine week summer program and will be
providing a 20 hour/week, on-site reading specialist at no cost to the program.
2) Funding from this request would support these additional programming goals for the center with the goals
further defined in the project plan:
• intain a dedicated, full-time Community Outreach Manager focused on identifying and meeting
community needs;
• Develop partnerships and schedule opportunities for partners to offer medical services such as
vaccination clinics, eye exams, dental exams, mobile clinics, etc.;
• Expand food and student support bank hours and offerings;
• Provide opportunities for financial management, parenting and ESL classes;
• Provide space for arts and other organizations to serve the community through classes or
performances.
5) Describe the project activities and how they will lead to achieving the objectives. Include a description
of how the activities will be measured.
Although the list of activities provided in answer to the previous question is fairly comprehensive, additional
activities at the center will be provided as community needs are identified. These are likely to change over the
three year grant period. Success of the Community Outreach Manager will be measured by the number of
partnerships and services offered at the facility. Clayton's after-school and summer programs will be
evaluated according to our established evaluation plan detailed in the response to question 6. Other programs
will be evaluated by the agency responsible.
6) Describe the project's intended outcomes based on the objectives and how the outcomes are expected
to impact the problem area(s) described in Question #1. Include a description of evaluation methods.
The main objective of the center is to increase the supports available to children and their families in the
76103 and 76105 zip codes as the economy and the community begins to recover from the COVID-19
FY2021 Community Based Programs Agreement Page 20 of 37
Between CFW & Clayton Childcare
pandemic. It is anticipated that the number of programs and classes will ramp up as restrictions ease and
more partnerships are established over the 3 year grant period.
Outcomes for the children in the after-school and summer programs will be evaluated following a plan
developed by Clayton leadership in partnership with Southern Methodist University's Center on Research and
Evaluation (SMU-CORE). This formative evaluation plan uses grade and attendance data along with pre/post-
test methodologies to measure student achievement, evaluates program quality using the Weikert Youth
Program Quality Assessment (YPQA) and administers social emotional growth assessments 4 times a year
using the Devereaux Student Strengths Assessment (DESSA).
7) Describe how the project will address the CCPD Special Emphasis: literacy instruction/skills specifically
for children ages 0-9 years.
The Community Outreach Manager position funded by this grant will support the operations and partnerships
of all of the programs held at the site including the enrichment, after-school and summer camp programs.
Modeled on Clayton's successful programs across the county, these programs will serve elementary-age
children with an intentional focus on supporting student social emotional growth and closing individual
learning gaps.
To accomplish this, Clayton already has partnerships in place with Trinity Basin Preparatory and Read Fort
Worth. Read Fort Worth has committed to assessing student literacy needs, developing personalized learning
plans, and assessing progress towards student goals in our nine week summer program and will be providing a
20 hour/week, on-site reading specialist at no cost to the program. In both the summer and after-school
programs, Clayton's experienced staff and teaching partners will lead activities from Clayton Quest, our
comprehensive, interdisciplinary after-school curriculum. Each unit of this professionally developed curriculum
is based on key learning concepts and aligned with Texas Essential Knowledge and Skills standards (T.E.K.S.).
Daily "Quests" incorporate a variety of academic categories: reading; writing; STEM (science, technology,
engineering, and math); health and wellness; arts and humanities. Tutors, certified teachers and enrichment
providers will be chosen based upon the interests and academic needs of the children enrolled.
8) Describe what makes the project unique. Include descriptions of how the project compares with similar
programming offered in Fort Worth. If applicable, describe how the project integrates City of Fort Worth
programs or personnel, improves existing City of Fort Worth projects/programming, or is directly
involved with City of Fort Worth efforts to achieve the Strategic Goals identified in the City's Annual
Report. (See Appendix A)
Clayton's integration of social emotional learning into daily out-of-school-time program activities is uniquely
suited to addressing the non-academic challenges many children are facing as COVID continues to disrupt their
lives. Our goal is to help students cultivate the skills they will need to overcome obstacles and achieve
academic and personal success including: self-awareness; managing their emotions; feeling and showing
empathy; maintaining positive relationships; making responsible decisions; and setting goals for their future.
As discussed above, OJJDP and other researchers have shown that shown that mastering these skills can
prevent the poor, impulsive decisions and short-term thinking that often lead to juvenile or adult crime and
can create other life challenges. Long-term (13-19 year) controlled studies have
FY2021 Community Based Programs Agreement Page 21 of 37
Between CFW & Clayton Childcare
identified social emotional competence as a reliable indicator of positive outcomes in young adults across
multiple domains of education, employment, criminal activity, substance use, and mental health.6 By
combining the opportunity to learn and practice these skills in a safe, supportive environment with academic
enrichment activities, Clayton is preparing our students not only for academic success, but also personal and
career success. We are, as our vision statement says, preparing children to live great lives.
9) Describe if this is a new or existing project, including:
a. How long has the existing project been in operation?
b. How the current project is financially sustained?
c. Is this proposed project an expansion of an existing project?
d. Why are CCPD funds necessary at this time?
Clayton has been providing quality after-school and child care programs across Tarrant County for 45 years.
Our partnership with Trinity Basin Preparatory, an open enrollment charter school, began 3 years ago when
we began offering an after-school program on their Panola campus. When COVID-19 closed schools last
March, that program closed as well.
As children slowly returned to the Panola campus this fall, the leadership of both organizations saw that more
families were struggling to make ends meet. Trinity Basin Preparatory offered access to a set of buildings
across from their campus if Clayton's leadership would commit to using the buildings for community
assistance programming. As of December 31st, Clayton has secured grant funding to support 54 weeks of
after-school programming and 9 weeks of full day summer camp on the Trinity Basin Preparatory campus.
This proposal expands on the opportunity presented by the more than 21,000 square feet of space that Trinity
Basin Prep has made available. The addition of a full-time, onsite Community Outreach Manager will allow us
to invite other community-based service providers to join us in providing additional services for the children
and families of the Meadowbrook, Stop 6, and Polytechnic neighborhoods. This manager will maintain regular
hours for the food and student needs banks, recruit and schedule community partners and programs, connect
with local leaders to discover unmet needs and promote the center activities, and manage deliveries and
facility maintenance.
Unfortunately, the unexpected pandemic closures have had a negative impact on Clayton's various funding
streams by limiting fee income, redirecting grant funding and increasing our costs. This means we must find
additional funding for any new or expanded programs. Three year funding through this RFP will support the
new position, establish the center in the community, and support basic facility operations allowing us to take
advantage of the vacant space while responding to the needs of families. It will also support the building of a
program that will be very attractive to funders once the pandemic eases.
ORGANIZATION
10) Briefly describe your organization. Include how long the organization has served the community and the
nature of the organization's services.
Clayton has been providing quality before- and after-school enrichment and child care programming to
Tarrant County children since 1975. We began as a parent-run child care serving 27 children at Lily B. Clayton
FY2021 Community Based Programs Agreement Page 22 of 37
Between CFW & Clayton Childcare
Elementary School in Fort Worth ISD. In 2018/19, our most recent full year of programming, Clayton served
6,997 students in more than 70 locations across Tarrant County, including 88 children at Lily B. Clayton
Elementary, that very first school where we started 45 years ago. From July 2019 to March 2020, more than
6,000 children participated in Clayton programs.
As COVID-19 closed school buildings and day cares, Clayton continued to offer child care for essential workers
through our One Safe Place Child Development Center in the Medical District. As the fiscal agent for the
Tarrant County School-age Collaborative, Clayton offered two full-day virtual learning camp locations when
schools did not open for in-person learning. These camps offered parents who were unable to work from
home or whose homes had insufficient technology access dependable child care that supported their child's
virtual learning until school's opened for in-person learning.
Clayton is an important partner to low/moderate income working families in Tarrant County. Our safe, reliable
after-school programs and summer day camps make it possible for parents to complete their work day with
the peace of mind that comes from knowing their child is safe, well-cared for, and engaged in fun, hands-on
learning. Our programs offer targeted educational support, enhance physical and social development, and
decrease opportunities for children to engage in risky behaviors after school. We actively seek grant funding
from multiple sources to provide free programs at high-need schools and to offer financial assistance to
families at fee-based sites. In 2019/20, Clayton awarded more than $400,000 in scholarships and fee discounts
to Tarrant County families in addition to assisting qualified families obtain government assistance through the
Child Care Management Services (CCMS) program. Clayton's licensed child care programs are Texas Rising Star
certified by CCMS. Our customer service staff regularly works with parents to complete income eligibility
screening and ensure appropriate documentation is maintained for all financial assistance.
11) Describe how the project fits the mission of the Proposer's organization.
Clayton Child Care was founded by parents who saw a need for reliable child care as more mothers began
working outside the home. They came together, approached FWISD with their plan, and created a program to
help their neighbors. While Clayton now serves thousands of children every year, our commitment to our
community remains the same. The COVID-19 pandemic has added several layers of new stress onto families
with young children while many of these parents/guardians were already stretched thin. We know from
research that children are more likely to graduate high school if they have at least one adult they feel
connected to at school. We know that parents need safe, reliable child care when school lets out at 3:45 but
their workday doesn't end until 6:00. We know from educators, parents and community leaders that our
neighbor's children are struggling to manage their emotions and make responsible choices. We see the needs,
have solutions to offer, and we are prepared to help.
The mission of Clayton Youth Enrichment is to serve communities of North Texas by providing quality
programs that foster the emotional, social, and educational development of children, youth, and families. Our
vision is to prepare children to live great lives.
12) Describe the �eo�raphic area the organization and project will serve (i.e. city-wide, council districts, zip
code, neighborhood, census tracts, etc.)
FY2021 Community Based Programs Agreement Page 23 of 37
Between CFW & Clayton Childcare
The camp will be held on the campus of Trinity Basin Preparatory, an open enrollment charter school located
at 4400 Panola Ave., Fort Worth 76103. This location on the border of city council districts 5 and 8 is well
positioned to serve children from the Stop Six, Polytechnic, and Meadowbrook neighborhoods (76103 &
76105). These communities have been identified as being disproportionately affected by the combined
impacts of poverty and COVID (e.g. education access, access to health care, low income and high
unemployment) by the City of Fort Worth and researchers.
SUSTAINABILITY
13) Describe and list what other funds have been secured or requested on behalf of this project. If this is a
new project, include a description of implementation strategies that must happen to complete the project
by the end of the grant-funding period.
Secured funding: Clayton has secured funding to provide 3 semesters of daily, onsite after- school
programming beginning January 2021 and ending June 2022. Separate funding has been awarded to provide
an 8 week academic enrichment summer camp. Both of these programs are designed to support growth in
each student's social emotional skills and help close individual learning gaps with an intentional focus on
literacy.
In-kind & partnership agreements: Attendees of the summer camp will benefit from a Clayton/Read Fort
Worth partnership. Read Fort Worth will be assessing student literacy needs, developing personalized learning
plans, and assessing progress towards student goals. Trinity Basin Preparatory, an open enrollment charter
school, is providing full-day access to two stand-alone buildings, including utilities and maintenance.
Pending: Clayton intends to work with existing partners to offer meals to participants through our Child and
Adult Care Food Program (CACFP) partner. We have had preliminary conversations with several potential
partners who are open to providing ESL classes, financial management courses for adults, parenting classes
and mental health support when easing of COVID-19 restrictions make in-person classes feasible again.
14) Describe plans to sustain the project beyond the CCPD grant period.
Clayton has a full-time Director of Development with more than 20 years of successful fundraising experience
who is committed to serving Tarrant County families and maintaining Clayton's high-quality programs. Prior to
the pandemic, Clayton used a combination of federal, state and local grant awards, philanthropic giving, and
funds generated by fee-based and contract child care programs to support our free and reduced rate programs
in low and moderate income areas. While the funding environment is uncertain at this time due to the
pandemic, we anticipate that both grant opportunities and fee-based program attendance will increase again
beginning in fall 2021 allowing the program to continue.
15) Has the applicant organization (Contractor) obtained funding through the Crime Control and Prevention
District previously? ❑ Yes x❑ No
If so, please fill out the form on page 20. Include any awards received in previous three cycles (FY18, FY19, FY20J.
FY2021 Community Based Programs Agreement Page 24 of 37
Between CFW & Clayton Childcare
� � � � � �
� � � � � �
O Q. O Q. Q' O Q. O Q. Q'
� � �c� � � 'c�
O O L O O L
U C� co U CJ co
a a
v v
� �
U U
Gl V N V .Q. Gl V Gl V .Q.
> C � C 7 > C > C 7
ar f6 ar fG '6 ar f6 ar f6 '6
f6 � fG � C f6 � f6 � C
� � o` � o � � `o � o`
� 3 i � i d � � i � i d
Z V� V y Q" Z V� V� Q"
a a +� a a +�
v O u O
� U � U
�O O
a` a
v v
c c
W G. G.
J fp fp X f6 f6 X
00 O O W O O W
� c7 c7 � c7 c7 �
J � �
a = �
a
Q �i �i
H
0
Z
I
L
0
�
N
_
�
i
=a
c
3
�
G
a
v v a�i
c a�i c a�i
� L � � LL L � �
� � � � � �
3 � � � 3 � � �
o � ? 3 0 � ? 3
.� N Q .� � Q
� N ++ N v ++
a +?� c c a +?� c c
L �> > o � �> > o
af6i � � E a�6i � � E
} a ,� a � a ,� a
y W V W
� N
I�L li
�
M
�
bq
a
�
E
�
�
a
� �
� �
bn .d
0
a :�
-d U
� �
� o
� T
� -`:
" U
E �
�w
o U
U
N
�
fC
UA
O
a c
�
� a
� a„�
m al
� �O
'� a
3
�
0
U
c
G1
t
.�
W
t
3
O
�
C
O
�
fG
c�
c�
�
�
V
C
N
fC
V
�
s
V
i
0
�
f0
67
N
�
(9
z
v
�
a
0
a
�
O
C
ca
a
�
�
N
�
C
N
C.)
�
C
�
�
�
0
U
�
O
�
(O
C.)
N
H
U
v
'o
a
a-�-�
U
41
O
i
Q
C
O
.�
c
v
>
41
C
O
�
U
N
O
Q
C
O
.�
N
>
a,
Q
aC1
C
U
t
bA
�
0
t
t
�
O
�
O
�
�
�
v
t
4J
�
v
U
c
(O
0
C7
0
a
U
U
�
0c
G
�
� U
� >
� �
� �
U �
f�6 �
�--� L
N �
� .�
— �
� �
� �+�
L �
� �
�
c6 �
O �
l7 �
0 �
a �
U �
U �
O 0
+J �
U �"'
c6 3
QC O
C �
. �
b.0 j 41
C � b.0
C
.� � �
i �
N b.0 U
C � N
O v >
E (0 •+—'
v � �
� +' o
N � Q
� U �
> • �n
V i �
� � U
� N
O � �
v
E`�° +�
ao �
0 o t
� i a-+
�
� �
0 � �
,} O • c�o
O v },
� � v
41
� � 7
c v N
41 � C
t
� c-I N
QJ
ti
�
v
U
c
�
r-I
41
>
U
v
�
�
a�
�
0
�
�
O
r-I
N
O
N
L
�
�
�
U
0
r-I
N
O
N
N
C
7
�+
0
a
a
3
�
C
�-+ �
C �
N
� L
L �
U �
�� to
W �
(0
L �
7 �.
�
} C
C �
O �
�
� � �
O
U U �
41
bA
f6
c
cto
G
� i
f�6 �
dA �
O �
d �
C �
� �
� �
.N .�
�
a �°
N
�
— � �
3 � �
� � �
V � � �
� O �
•L � •L
� � 0
� U a' I/f
C � 7 �
O
� Z +, > c�o
u � � � C ^
w c0 � y Z
C 'a �- � T �
Ct � � � uf
H � � 3 v
.N � O ._ � �
ca �p � � � >
v
Q ui � a�io � c�o
� �
}' O
C �
� }' dA
V � 7 _ �
'ap � � •� �
� � p � 41
� � V � �
a� � o }' �
N .� . Vf .
}' �6 Q 41 �
t
O p � � Q
�•�� a�
�� Q �n � ta �
� � •� � � �
f0 � � � —
c� c +' � cv
c � � � � .o v
�
� � °� v o o �E
u v a v � E
Q � O c � v �
N
U
C
41
bA
f6
N
C
(6
Q
�
c
7
�
E
O
U
Q
t
N
�
f6
41
J
f6
O
C
�
a
a
m
H
Q
O
N
>
N
�
O
�
N
t1A
l0 �
UA �
C
� Q
w �
� O
O '0
� 3
� >
(n QJ
�
N
O
N
�
�
�
�
c-I
N
O
N
i
41
�
O
U
�
N
dA ,}
co �
a..� C (0
C � �
� � a-.�
� � O
U � Q
.� � �
W a"' v1
� a-+
+�--' � v
O .+-�' O
� C Q
C � a-+
O � C
c� � ao
U U -F
N
tL0
l0
c
cca
G
�
lB
CA
Q
d
C
�
�
Q
41
t1A
l9
C
to
�
�
+�
.�
�
L.L
4J
U
C
N
t�,0
l6
QJ
C
(0
Q
�
c
7
�
�
O
U
� s
� *'
� -a 3
f6 � Cp
N
a � �� c
� �, o +' � +�
� '' �' O � GJ V1
a-.� N v� a--' E N
� N � � Q � �
� v � � � � R
�a0 a� o Ea
� N L != A
C L � � ++
L • • � � u c
� N �v,, � 7
E � a I �
3 � v
Z � � � U
N �
i O
3 � U
o N �
41 � �
i �
N � � �
's� � c
•�+�.
N
� O � �
C Q' C �
a' _ � +�
L . �
a � � v �;
�n LJ � cB
� � � N Q
i � � �
3 � ca � �°
� v � , a � .
� � c = �
� � � �
O cB
V d � � Q
�
M
O
�
N
b°'n
a
�
�
�
�
b'"n
�
� �
� �
bA .d
o .,
a �
-d U
G
� O
� �
y U
� �
�w
o U
U �
N �
�
�" a�
w a
�
0
c
(6
d
�
O
�
(6
Q Q
�1 �
d i
C �
� �
� �
m —
� o
'� O
. �
i
H �
�
�
.�
�
L
a--�
�
v N
� v
t �
+, �
'� v
U
� �
Y �
U �
� v
i �
a-+ �,
a� �
U �
c �
N �
� N
N E
� �
a �°
�
N
O
N
4J
C
7
�
N
O
N
N
�
O
U
0
a�
tin ,}
(0 �
a..� C (6
C l9 N
4J � �--�
� t O
� � �
l0 Q
.� � �
W a"' vI
� a--+
� 0 N
O }' �
} c Q
c � +�
o � c
�
c�o p dA
U U +
4!
b.0
f6
C
c�
G
�
f6
L
dA
O
a
c
�
�
a
a�
U
C
v
�
�
�
L �
a �
c6
f6 Q
C
to �
� �
� �
+� �
�U �
ii U
i
O
� N N N
� � � �
� � � �
� � � � �
C � U U U
�� O O O
S M Lff I�
� I I I
p � .-I N M
U v� � � �
� � � � �
p cG 41 4! 4!
� \ i i i
u
� Y
� �
3 �
Z W
�
L
Q
�
N
OC
�
a�
L
a�
�
� � � �
I I I
� � c�l m
� � � �
o � � �
N
�
�
7
z
� °'
�
+�
i � �
O � O
' 4! � � O � U
i +.' � i vj O +J
c v N `—' � °�
, � .� o �
� � v � L +�
U Q (B
' O � O � � +' N
' U -� � � O � t
� — — � � �+' +� tu
' 3�� c.� v'�
i •
� �+ � � .dA _ U �n t
; � v � • � � Q
; 3 •0 3 � 3 � u �
, "C i +, +-v�-' � 'n �
� '� � � N � +� Y C
� � � E � a1 tv c �
i � H � � w L � �
�
0
c
[6
a
�
O
�
[6
Q Q
��
d L
C �
� �
� �
m —
� o
'� O
. �
H �
41
N
�
� � � t
u U �+ }'
3 C � V f6
� � � � �� �
� � �
' N U
� Vf y C]A N 4% V
= Q � � � c
�• U C� � �-
� N=°p � a� f6 c a
+�+ ,� '+� c f° +� � �o �
V i \ C � Q � � �
- � c � � � E �o o a�i
�Q' N °' `° � ° ° °' ° �
� �jQ �' a LL U = LL
� C
C �
3 �� • • • • • • • •
� �
a�
i
U
to �,
� +'
.� •�
n �
U �
� O
[6 �
� v
� �
�
� o
— Q
� �
tv t
� �
�
0
.�
�
L
�--�
�
N N
� v
� -�
� �
'� v
U
� �
Y �
U �
� v
i �
a-+ �,
a� �
U �
c �
(6 �
� N
a�, E
� `
a °
Q
N
N
w
0
�
�
�
N
l0
�
L
�
�
�
t
v
l0
N
O
�
C
v
v
�
�
�
�
�
�
J
W
N
.�
�
C
�-+
C
4!
�
v
>
0
n
.�
N
�
(0
�-L-+
N
�
QC
C
N
�
.3
C
v
�
�
� �
u� c
� v
a-+ �
� N
l9
v v
a-.� N
Q cNa
N
ri
a�
�
V
a�
�
O
a�
0
V
++
3
O
IM
�
a�
�
�+
I V
a�
�
O
a�
0
V
++
3
O
c
v
�
N
N
�
�
� �
N �
O �i
N LL
�
M � E
ctv cp �
G G �
I
� � �
N � �
O � �
O •
r-i M
+' � X
� � O
� O Q-
7 i Q
a a �
E �
�
�o +,
� �
en —
o �o
a�
O
�--�
� U
41 �
� +
� N
U �
C �
w �
(6
L },
+� �
7 �
� E
c v
o °A
+� �
(B C
(B
(J E
L
(0
� �
� �
— �
� N
C .�
� �
� �
�
N �
� v
�
l9 ��i7
� .0
� �
W -�
� l0
v
tin ,}
(0 �
a..� C (0
C cl9 N
� G �
� L
� � Q
� � Q
l0 Q
.� � �
W �"' v7
7 �
� 0 N
O � �
} c Q
c � +�
O � c
ca
c�0 p CA
U U +
L O L
� M �
T O �
�
s � °o
� �s
� � �
L � �
� �
Q- +��+ �-+
� Q 40
�; �, i
U �fp 3
.Q 0 �
H �
"a C � C
C GJ � N
3 "a y 'a
O � � �
� � a �
� L
c� a
a-.�
� O � �
�p O � L
d � � �
c `�
� � v o °
L }, � >. a�
(0 f6 (0 a-:+
O ,� � U ' j
L
a � f6 t +�
v � tJ c�o
p � 41 � �
s +, }'
� N � � �
n
i � �� � �
� L � O �
Q �n � Q v
M
w
O
N
�
a
�
�
�
�
�
¢
��
� �
�n .d
o ._
P, U'C
� �
� o
� �
yv
E �
�w
O U
� �
N �
� �
w a
41
�
O
V
�
ai c�o
� �
�
v�
� U
vUi f0
C �
0
� i
fB �
� 3
� �
> �
w �
�
b.0
f6
�
c�
G
�
f0
�
0
a
C
(6
�
a
ar
f6
a.�+ L
G1 c�
� �
�
0 �
_ �
•3 -�
� +�
C �
� �
� �
3 �
�"I L
0 � �
t N O
� � o
N � �
M � vvi
f6
.�
O
�
C
(6
C
N
� �
t '
V i
'i to
C 41
�
U fB
� O
v �-
� o
� E
� v
�
�
�
�
d
i
� N
L
� �
(6 7
Q �
�1 Vf
d �
� �
� �
(6
m �
� O
•� o
. �
i
H N
�
�
�
�
.;
0
Q
C
�
�
L
V �
•i i
� O
� �
� �
+� v
C �
7 U
� �
E c
U �
� �
� _ �
� � �
� �
(U6 � i1
�
a-�+ co +--�
� � o
0
'+� . � �
to +� •—
Q � C
.0 N �
�}, ._ {n
� � 41
Q v �
+� t �
� ��
�
� o o,
� t +�-+
N � �
� �
N �
O �
N 'i
L.L
M'
c-I �'
(6
� �
ti �
� O
dA �
7 �
a � Q
� � o
N
O `� �
N � I
� � �
C O Q
� a �
��
� �
L {n
� —
� �
Q O
�--�
� U
41 �
��
�--�
� N
U ,�
C �
L.I..� �
�
� �
�--� �
� �
� �
C �
O �
+� �
�c
�
U E
H
C
G1
�
3
�
G1
�
7
�
�
v
�
U
'Q �
3 �
� °1
C �
3 �
V
� �
� �
•� �
� .� �
41 � �
v f6 N
� � U
� � 7
O � � v�i
U � Q 3
,n bA v hA
o a ° a
'+� � � �
� i i
� co � co
�p 41 C N
v � � �
Q � N �
N � � �
w � N �
� � to �
�
�
� H
�..� � (Q
C f6 N
41 � �--�
� � 0
U V Q-
— � Q
.� � �
W a"' vI
� � V
�"� O �
O � �
} C Q
� � a�
O � c
to
� o �
U U +
�
tv0
l9
�
c�
C
�
l9
�
Q
a
C
(0
�
a
Lf1
�
� �
� �
C E
�0 7
$ N
i �
d t
a�+ �
a �
� �L
'�p �
C�
H
� �
L �
G1 �
7
a' �
ar
f0
t
i
f0
�
�
V tn
Q�j W
N �
� N
N +r
� �
� f0
H �
N
� � C
� � �
� a� E
� Q H
v� �N
N
� o �
�� � .�
QJ U
i
(6
� � � �
� c6 O �
�
c�o � >, � �
a — tB � c6
d � U •� �
H Y � .� 41
N . +� �
U
fB ? � � U �
� >
�
f6 C � � � C C
L � iO L 3 � L
O � .� p v .v N
� � —
a N � Q- i � l0
L i f6 i 7-� C
d a� n v �
E E.� � N � o
'+, v � o
E � E
�
3 � � � o �
�n �n n � C7 � v
�
(6 L
0 �
� �
.;
d Q
� �
L },
Q � �L
L O �
�0 7 t
Q- �' V vi
� N 'L L
L L � O
d � � �
� v � v
� � � �
m �' 7 U
� O � �
�� � � c
Hvvi U �v
�
V
c0
L
�
�
J
a �
� �
c �'
� s
� V
a, f0
� °1
ar +��+
a° a�
� �
�J �
a
H
�a
� �
� _ �
� � L
Y � 0
(v0 � i1
�
a-L+ (0 �--�
� � o
O
�, O �
to +� •—
� � �
.0 N �
� •— N
� � 41
Q v �
c
� t �
v ��
�
� p � I
�--� t �
cn �, tB
w
�
�
bn
a
�
�
�
�
�
d
� �
� �
on .d
0
a, �
-d U
c
� o
� �
y U
� �
�w
O U
U
a
N �
N
�" a�
w a
�..`
u
.�
�
A
�
.i�i
�
>
�
L
Q+
'�
�
�
O
s.
C
O
U
�
�
.�
V
W
�
�
� F
� �
Q �
az
�H
'�' A
��
ir. �
� �
�". �
V �
�
W
_ ;, „ _ _ „ ;, _ _ _
- '= '= - - - - ;, -
�" - -
• -
O O O O O O O O O
�'�' O O O O O O O vi �O
.� 6R 6R 69 69 O O O � M
O oo �n r1 M
WO N ..'"'� C.� A
'" � �F1 �F1 Eav
O O O O O O O O O
N O O O O O O O vi �O
6R 69 69 6R O O O � M
%� O oo vl r1 M
C� � � EA 6C9 �
� �
O O O O O O O O O
^ O O O O O O O vi �O
� 6R 69 69 69 O O O � M
O 0o vl rl M
W � � � bC9 �
'" �
O O O O O O O O �i
O O O O O O O O �n
O O O O O O O O O
W s9 �1 �1 �1 O O O O Fa9
�,' O o0 �n �-..
N Q O N O� �O
�.," F� � 69 69 xi
.� H9
.-U.
.�
�
W
� J� W .°� � a� a� �
,a�
� F� � `° `� � � i i `�
�" �
O � Vl t6 � � cC cC C3 U U
� � � � Q� xi � L" L" �.' V �
a
� a� ¢ Q a a ¢
�
� � o 0 0 0 0 0 0 0 0
� E- m ,-. � o c� cn cn � o
z N �' �°
U ¢
� �
� d
�
� ° �adi .� � a� c�i ." s. m
� F- tv Ca �, ^� ,�.�, � a�i a�i y o�'-' ,� E- c s�.
� ry � U � �". y' � > °' �, ° `° ' cn `^ N �
� �
�' � � ca aUi � ^ c�a :� a�i .y' � � ;�' o a � ,-: � � � o �•�
� :� �� � � o N � F- .Y .3 �� � � � Fq �" N� c � ,= � .s
c� o � " � � ry � � c cr� F-� � � � ° '" ` � � � F'
� � �
� " °CJ ^ -o � o^ �a ' � c.i ° .� �a ^. �a ,� ^ o ^ � � c�i
� ' `�! ,° � i N -�o� a. � a�i � v pp oA � � � � � G,, �! � � v
� `n ia ¢ ,--, �> a� F � � ,--� �' �' b w �� ,—, +,_' �' ^ � �
s- ^
N
� ~ � � � ^ O. O '� bD iJ ,--� � a�J O � C. o � G p, �
� -. L . �'? w �' � � � � c� � O ,N ,= � ^ f1 �G �
^ M b1J ;.d '6 '_: N.�1 �� N t" bA .� N M ¢, V� ^
�z �' -, ° � N .a — � o � � � � � w° .� o ;� .o � _ � o
�.
OO = M � � 5 N � o ;� � c�i �� c„ � � a � � c�i
QcU3 N � � � ¢ � Q.i � p. U �, .-y W G � .�N. 'L' �p � � N C1 ,� M
� � � � .--i m ..0. R � .. � � N? L." v H tO ^ C1 a'�+ ^'
�'_" a""i �' s�. -O '" 'd � ❑ . ti � � � ^
� � N y 3 7 �� "O N � b� p N N � p�p ..�"'. � � N � M
F N N b �� 7,_. �. � A a�+ �� GI ,"Ji' � y�, cC cC R p� N O ��
� �~ c�C � N � � O � � � M R. N N � N N s" � C.—. 'O M
tia� '" �a �-n � �.^'. a� � 3 � R' �i � 3 `� � ° �.�, � � � "" � ¢' cv
;z � `^' °o : � . � � � � � o � � � .� - � � a, a � �! � � _
Q 6' t"1 �.0 ^ U V .f". O N O'U" N N � � N � W L � � � nj fJ y. N
F O � �'? �' Q v� � V y" CJ N ^' .d � O � A U O 7 � N
^ O,� aJ s.�cC. ^ V O G'" �� P-' LL N,� 3 � ^, b9 ��' � ¢, � p Vl �
F� � � M y ^ b U,-. v, b9 � L" � M �.�' �y � G �� � iC .—`
W 'd N � s.�• �•�• cC N y b � � � � N O � � � � r�i� � � '� � N � � N
� ,-• cy ' �, � a� � o .� '� p 0., .sl s'�. � .-. o '� � ._
Q �, o. � o �� ry �� m o. 0.� F' � . .. p, G, � �°� Ki
� '� ~ yi � � .� c� � � � � b-0 r. F�.' � '• � � •' � � 'O O ^ 'a � �
y� ^ N � ^ [� � V � ,� � U ^ .
O � E O "' � F � �� � '�" N� .'d N � Y ~ �, �� � p N� = ✓' � �O �r,� N
c~J' .> V � s.�. � F � � ~ f+ 'O � � O '� ,-• � � vi ^ t"1 � 'Y ;•^ ^ �
c�6 . ' � �: ..� '� c�6 D v' �~L" W � ii N � ~ P O � �� � ^
" � _
a. � W c .�' ° � `" c'" > � � � � � °o ' � `� .d °J �' r; c � Q � x — z
� � � w � a � a� � ' � O �° °: � � ' � o � .y � '" �' c ° a � .� � �
b � � �
W �a � � c�i F �' m � � '�'• d CG �' � �' . � '� a� � P-� cn � � � r^ W x � ° a� W �`o � �
'� p� �c �' c� �a o v' o Q �� . � . W � o � ,b c�i C7 � .� � � .,
,z L � � o • � a� � a. ,� � � � > y .��, � � >, -' � — o a� � � . � ? �
W ° `� � � o w a� d � � o .� � a� � -o o � N � o � �- � o o O'
W.� � ��' o^ o a�i a`�i Q� U' o o^ � d � o b �a '�,a "� o c�i r'" �' °J E F" = a�i � W
CC F-� " U ti a U m � U� � d U a�� [i ,L' i d� w w,-; 0? a�� y U � m� Ca
�
w
0
�
N
�
�-0
c3
�
C
N
N
�
�
Gi �
� �
b9 .d
O ,�
0.� A
'd U
� �
�y O
�Q T
a. U
� °a
� �
�w
o U
U
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0
0 0 0 0 0 0 o a;
sa o 0 0 o ss o 0
N N N O �O 01
�G Q� O
Eav � � E,v Eav a�
�
0 0 0 0 0 o O O
O O O O O O O O�
6R O O O O 69 O O
N N N O �O 01
�G Q� O
Eav � � E,v Eav a�
�
0 0 0 0 0 o O O
V'1 O O O O O O O�
7 O O O O 69 O O
c'n N N N O �O 01
�G Q� O
� Eav � � E,v Eav a�
�
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
vi o 0 0 0 0 o c�
V o0 00 00 �n �1 O N
M EA 69 69 69 x'i [�
� N
6A [�
�
O
U .� ,L' ,y' �n '� V
�" C C C. � C U�
a� � c�
� C'
�
0 0 0 0 0 0 0 �
0 0 0 0 � o 0 0
� .o � � o o �o 0
M M M �G M �
M� ^
N
V
� G U � c3 ,"�' ~ N C
N � r+ U] N ;¢ O
� ' � � � M . � N '� � +.+ �
,� y � N � F' j, ' �j �" c�
'� .�>. n� _ � � .v ^ ... ^ :�
cC � ' Fr� N 'd �. ^ V U
V . � ,Y N F� c�6 U�+..�. � Q� iU. L
r�i� .�i ^ N V^- q CJ �' � N �
�� � y^ N � w Q y � �'„"
� R� N �-- C V C � `+- i0 �' .
ca v�, ,� � N � .- �ca � � � � c�a ,� �`!
5n-d a� E� �� N .� �� � s. � F v
o � � � � � m � � y � � � .
� cn � a � T � ❑ � " � � —�
� ,C ¢, � �, ^ cc '� :n
^ � 7
9. v' .. ,�, . �J � •� � F ' U O. '.
a.�+ ,� F ,t N � M "O � �' � F� .�n � N
U ,_, Y ^^ '—' �' M
7 'D cC '— V
"��' p � � �j c0 .—. O nj � � � � � ,= R � .�
� ^ 7 � ^ O � f1 � h0 'O ^�
� � N pp r. � .—. c�3 N � � � � � ,—. � p rl
c3
� W N C`-" ^� V N 3 U N p, CS, hj i1 � ,-.
w m � V 'JA 'a+ �•— v� .� '� � m .y p M
� � • �
� A ^- .� � .� ry, ^ N "b c6 �% ^ N
N � N y J O N 'O ��I R. � O^ G �.-.
N ��--� p M � Q C� p V�r U � � M cy�0 'O N
�
i3 N
� y ri _'-' �o � � m R. .: a� p v- ^ �
a' e„ ,-. a� .-: � 's��. � C7 c�a o �� r; o,^�� �
-C �,� � c.,� � a 7 a� ,b w � � N p o.-,
Q �
❑ ce�n N c'_" G a� � N F" � s°'. �, a s. � '6 U.--�
�° o .-: a� ri '"c �' � -: U � w ° r? o ,o �i °' . _
.�. N � � � � C p � N N =� � �''?
O� � � ,� � a� F ,—. [ . � � � -' w, G — s. � ,-.
'+� ^ N O `� cJ � -�I-� A f1' N 'O O.--: U cJ
�+ t'' � � N "' � � Q m a� N N �� �j � oA N
� o� �,� a� F' � U N� a� ,� '� as-i - ��'"
� � � � ��� � o � � �.� �� �; �o� °' �-,
— F,
� o '� " �! � °' c-'S � � ' o ry Z U o ^ � � ^
>, . � " � '" � v � '� u ,� c'' � � -;.. � � a�i � � � > ^
o ° o '� � ,M�' � p' c o c�i� � � � � M � � � `° N U � � -
G � _ � � V °;
p p' p�`' ,-: � � � ,� � � ,-• FG U b � a� '..-
,L a�i ,�°�, .'� u N � � F � p � � � N � U o ,u .� a�i :>
� °= `° � w -- o p :o � U o a� ,� �' � � � c`,, � �1 ,a -o � _
F-� �� ril O.-, U:° � s�. u.; U a�i fl. —� C7 Z'S' =; .� � Q m d
�
w
0
0
�
�
a+
N
�
N
bq
�
Gi �
� �
bA .d
O ,�
a, U'C
� �
� o
� T
... U
� �
�w
o U
U
FORT WORTH
<'HI\1F'. f'f)��1'R/)1.
;�\I) PRF'll".\llfl\ UI�I�RICI
Submit To:
BV �mail:
P SM@fortworthtexas. gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Exhibit C
Request far Reimbursement (RFR)
FY 2021
Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
Clayton Childcare, Iuc.
Laura Stern
817-345-6058
I s t e r n(c� c I a Vt o n yo u t h. o rq
1215 Couutry Club Lane
Fort Worth, TX 76112
DIRECT COSTS (90% Minimum)
A B C D E
Total of Previous (B+C) (A-D)
This Month's
Budget Category Rudget Amount Reimbursements Tnlal Requcs[ed Rcmaining Balancc
Request
Requested 'Po-Dalc Available
A Personnel $ 156,900.00 $ - $ 156,900.00
B Fri�ge BeneYits $ 28,035.00 $ - $ 28,035.00
C Trave] & Training $ 1,008.00 $ - $ 1,008.00
D Equi�ment $ 1,345.00 $ - $ 1,345.00
E SuppLies $ 8,640.00 $ - $ 8,640.00
F Contracts/Consultants $ 18,000.00 $ - $ 18,000.00
G Sub-Awards $ - $ -
H Occupancy $ 28,800.00 $ - $ 2S,S00.00
Tota] Direct Costs $ 272 728.00 $ $ $ $ 272 728.00
Budget Category
iNDiRECT COSTS (10 % Maximum)
A B C
'1'otal of Previous
6udgct Amount Reimborsements This Vlonth's
Requested Nequcsl
�a �v� nn x _ e
D I E
Total Requested I Remaining RAlance
To-Date Available
Supporting documents required with monthly rcqucsts. Summarv:
SeeRequestf rReimbursernentZnstructions forreference TotalBudget: $ 30Q000.00
Previous Requests: $
This Request: $
Tota] Requested To-Date $
Remaining Funds $ 300,000.00
I have reviewed this reyuest and certify that these listed expenses and support documentation are accurate.
Authorized Signatory Signatory Title Date
Fiscal Agent Use Only
Purehase Order # Fund Dept [D Ace um
INVOICE DATE:
RFR Apprnved For Paymen�
Grant Staff Signature Date
Finance Receivcd Stamp Placed Below
FY2021 Community Based Programs Agreement Page 31 of 37
Between CFW & Clayton Childcare
�
�L
�
0
i+
C
� �
� L
� a
s �
X �
W �
O
�
c
O
U
�
.�
U
�
(6
b.0
O
d
�
�
�
m
�
a--�
C
�
E
�
O
U
41
�
�
t
7
O
}
c
O
�
ta
U
U
C
N
�
U
�
�
�
c
0
�
c�
U
ai
�
co
Z
�
v
C
4J
CA
Q
to
O
�
to
a
�
N
C
v
U
�
c
�
�
�
0
U
C
O
�
c�
�
a�
�
U
a
�o
a
�
�
c�
OL.O
O
a
UA
O
t
3
O
�
c
0
�
c�
v(��
Ll
v
�
.�
�
w
C
a,
�
c�
�
c�
J
�--�
O �
v �
� c�
� Z
o +,
U
�--� �
C �
O
� U
J
� O � � � � N
� � � �
� �
� U
Y �
v � y
� � >
N � � +-�' i �
� � 3 O
H
_ � 3
•� '— V
�
N �
s :}
� �
� �, °
� V �
O � � t I I
VI 7 �
� fB � O
� � � � �
v a +,
v U �
.o U �
Q O �
p v O
+� `� �
a
� .� o
L l�p � -a
� � O
C +' > v �i
(o � CLO �
L
O N � � � �
U � C U � �
�
N � � i �
�p v v � 0 a
L � (B Q' �
Q N�, � i v
O � � � � v
a"� N �� =J
N � L � � �
i � v � � -a
N O � � N „�
Q � N � � ,61
� � � L �
N
dA
� �v � � 0 �
� � � � T �
c +� a
U�A p O p •�
L �"� {d
� N � � U
L � � � Q
s � � °'
+� � � �
� = c L
o v � +,
� � t � . . . . .
o v � —
� � �-I N
� �
� �
� c v c .� v �
� � �v� � � � �.� � �
`� � `^ — � � � s � � s � 's �
(0 — CJ N vf �
� � �� 00 3 O� �,N i C � i � i �
� +� GJ � cn ,0 GJ � GJ �
i� V V a N O��> a.�+ � N t�o a.�+ C +.�+ � O
v � � . . U . . � � � L c � N L � L � U
� �� � � I U C
�� �'c v '� `—° o� `° a° v� a a�i a i�
Q U vi �
� � G1 fG +, � � � � � � ++ � LJ � ar � ar � �
0 v cv �. �� O an oc �n
C7 � Q a a�, � a a.� ����� a O�\ � N a�n �
O C L' C � v �� v � in �.1 v
0 v O � � O N � p • c � • • � +, +' �
a 3 ++ U� ++ �� U i C � i � Q � � � i
U O Q o v Qo � o°�'c.°�za c.°�� c.°�=�a
�
M
0
M
�
�
a+
�
�
�
¢
� �;
��
bA .d
o ._
a, Ub
� �
� o
� T
a. U
E �
�w
o U
U �
N �
0 3
w a
Y Y Y
� v � v � v �oa
titi
I w I w I w I I I QD
`� N r� N c�^ � `i N m
� v � v � v � � � �!1
v � v � v � v � �
> � > � > � } v v
� �
U U U
■ ■ ■
� �
� C N ,�
j � 4J � N v
L �..�i � � VI � L U) � Vl � V1 4% V
� (0 �C � � f0 N � f0 � (B � (B C N
� 3 � � � 3� � 3'j N�..�, � U m L v� L
"a O 'a ._ "a pp � to
d •> � = d •! d •> � U +' C � f6 � � (O \
�
W C V N W C� W C� L a-�-� � � C N �+_' � a--' �+
{= o?i o f6 " oiS o {= o?i c�'a `n a�i v�i c`a �� o p v o v co
o a�
� uf � U � H � � �n .� u�n oc Q a i.i u� U=�� t
� �� � � � � � � �� O' >
� � � � � � � � � � '� • • • • • • • •
� � 0 c v
C�J �i Z w V�i Z U�i ��
� J
� � Q
� � � � �
� N Ur
QJ L
N �
(O �
� N
L � QJ
ra b,p i
� O � Y
4J 7 p
U i � �
(0 (0 7
N � U
`~ O
O
� �
N 'a
� (O m o
� � c,+ F
s = s
� i � �
� = O
� j, j �
� s
= v
Y �
� v
J o
W �
(/') Lf1
L N
N �
� (0
� � �
� a-+ �
+� � 'i
� i, G!
v � a
� �
� wo c
a� = c .o
> Y a
o � � �
a � Qa
� `�° L �
v
� � _ �
+�
L L �L N
N � � �
� � � �
0 � H �
� a1 � ,o�
N � L �
� O q�
_ Q O �
'� � Q. a
in — �
+, � a
c �� '�
v �
� � v
� c Q
� �
� �
p U
.�
� L
� Q ■ ■
�
N �
� �
�--+ �
Q (/�
N M �
�
l"I l"I i� �
j � j > � p �
� � � '� lL6 � f�6
� � � a O � O
L V% L
� � � �; � a � a
c �
� �p � � t1u0 � c' �n �
L ._ �, t
� Q U � U
� N � N d � -6 Gl
� � � �
3 w 3 �, .� � ,�
O � O ca Q� n Q
w
m
�
�
a
L".
N
�
N
b-0
�
� �
� �
on .d
O
a A
-d U
c
� o
CG A
y U
E �
�w
o U
U
N O i11 O O
M l0 � �ff �f")
■ ■ ■ ■ ■
�
O O �
CJ (6 CJ (n �
i i i cn �'
� �..� L � +-+ w J
QJ �0
�� � �
C (6 C N � � a"' N Q
�"' 41 i � +-+ � � a"' � � a-�+ +' � CLO
a� p� � fp � 1p a C (6 C � (6 C
�,N aN v �� L �,� �� v ��
•� i i +� ��., � v � '� � � � � � 0 v �
o � ° � `° � a � a o �„ a N � a � �
ai � t�+--� °J � CJ {n L � � � a; � L�--� a�
bp V N E v'Q � OJ � v v v 4! � OJ � �
c� o L o fl.. � Ec� v Ec c� E Ec E n� Ec a �,
v t +�+ t � N c�� C QJ � C � � v�i C � v�i
> c� '� c� O �n 3 �+� 7> 7 7 7 O �n 7 i �n
Q cn Q cn c� ca �n � cn tn Q cn tn cn c� Q tn a Q
U
41
.O
Q
\
�
lB
UA
0
Q
�
v
C
O
C
v
�
v
L
Q
�
�
�
�--�
(0
0
QJ
�
l0
z
N
�
H
�
M
W
O
�
M
N
bq
�
a
�
�
�
�
�
b'"n
d
� �
� �
tp .d
0
0.� �
-d U
� �
� o
CG A
y U
E �
�w
o U
U
�
N �
�" a�
w a
Exhibit E
Crime Control and Prevention District
Community Based Programs
Quarterly Outcomes Report
Date:
Agency Name: Clayton Childcare, Inc. (Clayton Youth)
Program/Project Title: Clayton Community Center at Panola
Fiscal Period: Reporting Period:
Contact Name: Laura Stern Email: Istern@claytonyouth.or�
1. Report outcome measure data and respond to the questions below to provide more detailed commentary on the
implementation of the project. Complete the following questions in a brief 2-3 page narrative format.
Outcome Description This Cumulative Goal
Measure # Quarter
Increase the number of outcome objectives demonstrating impact
to CCPD Goal. This will be tracked by:
1.1 1. The number of programs/services tracking relevant - -
outcome data (as identified in the service MOU)
2. Instrumentation that indicates a positive change
At least 65% of students will demonstrate improvement in their SEL o
1'2 skills by the end of each year, based on DESSA assessments. 65/
1.3 Student participants will improve their literacy skills by at least 25% 25�
each year, based on a recognized reading assessment.
2. Describe major accomplishments achieved in implementing the project. Highlight specific aspects of the project
contributing to its success.
3. Describe any challenges (i.e. frustrations, barriers, disappointments) in implementing the project and how they
were addressed or resolved.
4. What has the project revealed about the organization's capacity to address the identified CCPD goals outlined in
the contract?
Certification: I have reviewed the above financial and program requirements. I verify that the enclosed report materials
accurately reflect the status of the aforementioned program/project.
Name:
Title:
FY2021 Community Based Programs Agreement
Between CFW & Clayton Childcare
Date:
Page 35 of 37
Exhibit F:
Crime Control and Prevention District
REQUEST FOR BUDGET MODIFICATION
Fiscal Year 2021
Date
Submitting Agency Clayton Childcare, Inc. (Clayton Youth)
Contact Name Laura Stern
Phone Number and Email 817-345-6058, Istern@claytonyouth.org
Remit Address 1215 Country Club Ln, Fort Worth TX, 76112
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel $ 186,900.00
B. Fringe Benefits $ 28,035.00
C. Travel and Training $ 1,008.00
D. Equipment $ 1,345.00
E. Supplies $ 8,640.00
F. Contracts/Consultants $ 18,000.00
G. Sub-Awards
H. Occupancy $ 28,800.00
Total Direct Costs $ 272,728.00
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested Revised Budget
$ 27,272.00
Modification Narrative (describe in detail what chan�e is fo
1 have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
❑ Modification Approved ❑ Modification NOT Approved
FWPD Staff Signature
FY2021 Community Based Programs Agreement
Between CFW & Clayton Childcare
Date
Page 36 of 37
L �
� V
7 �
O V
�
C
0
�
f6
U
U
C
G1
�
U
�
t
U
C
O
ar
A
�
U
I
ri
N
�
LL
�
v
�L
�
N
0
�
0
�
i
C7 >
F� i
m a
_ �
X �
W
0
L
+�
c
0
U
GJ
�
�L
U
N
Z
t�ya a
aa a
L Z
a p
� �
� U
�a
m W
� ?
�� U
3 W
� �
� �
o �
U V
C �
— �
��1 �
� O
L^
� ^
� �
� �
� �
N �
C �
O
� �
v �
� O
� �
� T
� ,v
� O
GJ Q
�
,� fC
GJ �'
s �
_ �
�(a N
� '�
� �
� L
N
f0 �
a� �
a �
� i
_ 3
3 �
� y
� O
� Q
i o
'L ++
a.�i N
�� �
0 �
��
v
� i
N v
�o —
� r+
41 �
s �
+�
+� a�
3 �
O �
— N
� ��
Q �
GJ �
N N
f0 '
�1 �
Q. •a
� �
�
o °1
� Q
N �
's o
++ v
� �
�
� �3
O C
v p
+��+ v
L fC
G1 �
� �
L .
O v
� i
N v
Z
� �
� }'
u t
� v
� 's
v�, 3
z c
W
Q h0 �'
Q L 4%
� � Q. i
C7 � � p ++
� H � v �
� a c � t
� � v "
•� �
� 0 �
Z +,C+ o
O � � �
a�'c o 0 0
d L y v
G1 m
J � � �
00 � � 9
(n +�+ U U
f0
0 � L �
a °q 3 L
0
N �N V/ V
� o a
a
�
�
�
Z �
0 �
� U
f0
W � �
> u �
Y
a
W i +�+
� �
�
Ov L
ar
.�
v
0
C
a
�
�
(� O
Z V
� C
z �
LL,n �
v � L
Z 0 G1
� Qs
O E
Z �
O a
� u
u
N
t
+�+
N
J
Q Z `"� N M �
� O a�ac"a ¢
N
v
�
�
a,
3
A
�
oa
in
ai
�
�
f0
i
N
G1
L
Q
N
�
�
a
0
t
3
a
�
C
a`
G1
R
�
a
I
v
�
m
c
N
G7
O.
ai
�
�
N
'C
0
t
7
Q
0
N
�
(4
z
�
M
O
M
bq
a
�
�
�
�
¢
� �
° �
on .d
0
a �
bv
c
� o
� �
�' �--
~ U
� �
o w
��
�
N �
�
�" a�
w a
5/18/2021
CITY COUNCIL AGENDA
DATE: 5/4/2021 REFERENCE**M&C 21- LOG NAME: 35CCPD COMMUNITY BASED
NO.: 0315 PROGRAMS FY21 ROUND 2
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
FC1 RT �4�'U RT H
_��_
SUBJECT: (ALL) Authorize Execution of Contracts with Texas Academy 4, Clayton Child Care Inc,
LVTRISE, and The Shaken Baby Alliance, for Fiscal Year 2021 Community Based
Program Funding from the Crime Control and Prevention District Fund in the Total
Amount of $1,199,869.12 to Operate Crime Prevention Programming that Benefits Fort
Worth Residents
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of contracts with Texas Academy 4, Clayton Child Care, Inc.,
LVTRISE, and The Shaken Baby Alliance for the Fiscal Year 2021 Community Based Program
funding from the Crime Control and Prevention District Fund in the total amount of
$1,199,869.12 to operate crime prevention programs that benefit Fort Worth residents;
DISCUSSION:
Crime Control and Prevention District (CCPD) Community Based programs provides funding to
agencies that are recommended by a selection panel and approved by the CCPD Board of Directors.
A panel consisting of staff and community representatives was assembled to evaluate the proposals to
ensure that minimum qualifications were met and that the proposed projects met one or more of the
goals of the Board. On February 23, 2021, the Board reviewed and approved the recommendation to
fund four crime prevention programs. The following programs total $1,199,869.12 and will have a
contract term of June 1, 2021 through May 31, 2024.
Texas Academy 4($300,000.00) - Program connects churches/community with schools by
providing one-on-one volunteer mentors to 4th grade students at Fort Worth elementary schools.
One 90-minute curriculum-guided session each month reduces feelings of isolation and improves
self-worth while building leadership traits. Funding will support new programming at 15 new Fort
Worth elementary schools in order to serve a total of 3,705 students at 24 schools;
Clayton Child Care Inc. ($300,000.00) - Program supports after-school and summer camp services
at the Panola campus for families in 76103 and 76105, including Stop Six, Polytechnic and
Meadowbrook neighborhoods. By establishing an on-site Community Outreach Manager, Clayton
looks to increase the availability of services such as food, clothing, financial management classes,
parenting education, health screenings, arts and academic enrichment;
LVTRISE ($300,000.00) - Proposal supports the Las Vegas Trail Rise Community Center by
providing on-site personnel to coordinate services to residents including fresh food, books, sports,
GED classes, ESL classes, job certifications, and employment counseling. Funding will provide on-
site security, receptionist, and program director focused on making services accessible to the
community. Rise Community Center is a City of Fort Worth owned facility leased to LVTRISE to
provide services in the community; and
The Shaken Baby Alliance ($299,869.12) - Program aims to reduce Abusive Head Trauma (AHT)
through community education and enhanced investigation. Funds will be used to educate 300 new
parents, 1,500 high school students and 300 community leaders about AHT in addition to training
450 law enforcement officers in advanced child abuse investigation.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are currently available in the Crime Control & Prev Distr
Fund and upon approval of the above recommendations, funds will be available in the Crime Control
& Prev Distr Fund to support the approval of the above recommendations and execution of the
M&C Review
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 1/2
5/18/2021 M&C Review
contract. Prior to an expenditure being incurred, the Police Department has the responsibility of
verifying the availability of funds.
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Jay Chapa (5804)
Neil Noakes (4212)
Keith Morris (4243)
apps. cfwnet.org/counci I_packet/mc_review.asp? I D=28865&cou ncildate=5/4/2021 2/2