HomeMy WebLinkAboutContract 55919OMNI Jr, HOTELS
June 28, 2020
TJ Patterson
City ofFort Worth
200 Texas St.
Fort Worth, TX 76102
Tj.patterson@fortworthtexas.gov
817-201-4779
Dear TJ,
downtown I austin
700 San Jacinto Blvd. Austin, TX, 78701
512-476-3700
EXTENDED STAY CONTRACT
CSC No. 55919
Thank you for your interest in Omni Hotels and Resorts, and specifically the Omni Austin Downtown. We look
forward to welcoming your travelers and it is our pleasure to present the following Business Travel Extended Stay
Contract for your review.
SLEEPING ROOM COMMITMENT
July 8, 2021-August 6, 2021 with the ability to extend at the discounted rate.
( 1)King Suite
Rate: King Suite at $269/night plus 17% tax *
Total stay= 30 nights x $269 = $8,070.00
•Tax Exemption (Ji-om Tex.as Tux.es Tax Publication)
Guests who occupy a hotel room for 30 or more consecutive davs are considered permanent residents and are exempt
from hotel tax. There can be no interruption of payment during that period. Taxes will be run for first 30 days and
reimbursed at that time and no longer charged. If guest checks out of hotel prior to staying 30 days, they will be liable
for the first 30 days of tax in addition to the contracted room revenue as stated in the cancellation policy. Guests who
stay 30 or more days and notify the hotel in writing of their intention beforehand are exempt. Execution of this
agreement serves as proper intention.for tax exemption status.
TERMS OF AGREEMENT
The term of this agreement is July 8, 2021 through August 6, 2021 with the option to extend. lfyou wish to extend a
reservation, a minimum of one day's notice must be given to check and confirm or deny availability.
PAYMENT PROCEDURE FOR INCIDENTAL CHARGES
A breakdown of previous week's room incidental charges will be placed under suite door each Sunday night. These
weekly charges will be charged to the corporate card on file on the following Wednesday night. It is required that your
travelers approach the front desk with any questions on incidental charges by Wednesday at 5:00pm. Otherwise, the
total incidental charges will be posted at that time.
BILLING
Please note that the Oiruii Austin Hotel Downtown requires pre-payment for ]ong-tenn stays. Payment schedule is
as follows:
Due Date Amount Owed Period Owed
� At Signing j $8,070.00 30 days
PREPAYMENT
If payment is not provided, the rooms may be released or the agreed upon rate may not be available. Please sign below
and retuni to the Oiruii Austin Hotel Downtown by June 30, 2021. �on recei�t ofthe si�ned copv oftl�is a�*reement
Omnt Hotels tivill cotlfirt�l rates, aiid et�ter the reservations.
EARLY DEPARTURE
In the event the guest departs the hotel prior to the detemiined check out date (August 6, 2021), the City of Fort Worth
will only be responsible for the dates in which the room was actually occupied and the remainder amount initially
charged at signing will be credited back to the City of Fort Worth via the corporate card on file or otl�er method
acceptable to the City of Fort Worth.
GUEST ROOMS
As our guest check-in time is 3:00 PM, we would appreciate guest arrival after this time. Please be assured, however,
that every effort will be made to accommodate guests who arrive at the Omni Austin Hotel Downtown before 3:00
P.M. Check out time is 12:00 PM.
PARKING
Covered self-parking witl� in and out privileges are available complimentary and included in the nightly room rate.
Valet parking is also available for $49 per day. Rates are subject to change.
HOUSEKEEPING
Guest rooms will be lightly serviced daily (includes bed made, clean towels and waste collected.) Twice a week the
room will be thoroughly cleaned.
HOLD HARMLESS
To the extent not prohibited by law, you agree to hold harmless Omni Hotels and the Omni Austin Hotel Downtown
from any and all damages or destruction, including theft or mysterious disappearance, to any and all equipment owned
by, or leased by you.
RIGHT TO AUDIT
City shall, until the expiration of three (3) years after final payment under the Agreement, have access to and the right
to examine any directly pertinent books, documents, papers and records of Omni Hotels involving transactions relating
to this Agreement. Oinni Hotels agrees to provide all such records to the City within a reasonable time upon request.
AUTHORIZED SIGNATURES
If this agreement meets with your approval, please sign one copy, and return the signed agreement to my attention
within seven (7) business days. Thank you again for your consideration of the Omrii Austin Hotel Downtown. We
look forward to welcoming your travelers in 2021 and beyond!
(SIGNATURE PAGE FOLLOWS)
ACCEPTED AND AGREED:
CITY:
City of Fort Worth
By: Fernando Costa (Jun 28, 202117:32 CDT)
Name: Fernando Costa
Title: Assistant City Manager
Date: 06/28/21
Approval Recommended:
7htJMaD z ?attet:ro11, ff: By: Thomas J. Patterson Jr. (Jun 28, 202116:52 CDT)
Name: T.J. Patterson, Jr., Esq.
Title: Director of Legislative Affairs
Government Relations Department
Attest:
By:
Name: Mary Kayser
Title: City Secretary
OMNI AUSTIN HOTEL DOWNTOWN:
By:
Nam
Title.
Date:
f Sales & Marketing
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration of
this contract, including ensuring all performance and
reporting requirements.
7hot11aL .. Z ?attew11 (it By: Thomas J. Patterson Jr. (Jun 28, 202116:52 CDT)
Name: T.J. Patterson, Jr., Esq.
Title: Director of Legislative Affairs
Government Relations Department
Approved as to Form and Legality:
By:
Name: Matthew A Murray
Title: Assistant City Attorney
Contract Authorization:
M&C: Not required
Ordinance No. 24161-04-2020